Brother FAX-2840, FAX-2940, MFC-7240 Advanced User Guide

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Advanced User’s Guide

FAX-2840 FAX-2940 MFC-7240

Not all models are available in all countries.

Version 0

USA/CAN

User’s Guides and where do I find them?

Which Guide? What’s in it? Where is it?

Product Safety Guide Read this Guide first. Please read the

Safety Instructions before you set up your machine. See this Guide for trademarks and legal limitations.

Quick Setup Guide Follow the instructions for setting up your

machine and installing the drivers and software for the operating system (MFC7240 only) and connection type you are using.

Basic User’s Guide Learn the basic Fax, Copy and Scan

(MFC-7240 only) operations and how to replace consumables. See troubleshooting tips.

Advanced User’s Guide Learn more advanced operations: Fax,

Copy, security features, printing reports and performing routine maintenance.

Software User’s Guide

(MFC-7240 only)

Follow these instructions for Printing, Scanning, Remote Setup, PC-Fax and using the Brother ControlCenter utility.

Printed / In the Box

(For FAX-2840 and FAX-2940) PDF file / Documentation CD-ROM / In the Box

(For MFC-7240) PDF file / Installer CD-ROM / In the Box

PDF file / Installer CD-ROM / In the Box

Download optional software from the Brother Solutions Center (FAX-2840 and FAX-2940 users)

You can download free printer driver, scanner driver (FAX-2940 only1) and PC-Fax Send software (FAX-2940 only) from the Brother Solutions Center, enabling you to use your Brother Fax

machine as a printer or a scanner (FAX-2940 only 2940 only). Visit us at http://solutions.brother.com/.

Not for Mac OS X 10.5.8 users

), or send faxes from your computer (FAX-

1 General Setup 1

IMPORTANT NOTE...............................................................................................1

Memory Storage .................................................................................................... 1

Volume settings ..................................................................................................... 2

Ring volume.....................................................................................................2

Beeper volume ................................................................................................2

Speaker volume...............................................................................................2

Handset volume...............................................................................................2

Choosing the Handset Volume (For Volume Amplify) ..................................... 3

Setting Volume Amplify ...................................................................................3

Automatic Daylight Saving Time............................................................................4

Ecology features .................................................................................................... 4

Toner Save ......................................................................................................4

Sleep mode ..................................................................................................... 4

Deep Sleep mode............................................................................................ 5

Toner Settings .......................................................................................................5

Toner Setting

(Continue mode)..........................................................................................5

Receiving faxes in Continue mode ..................................................................6

Toner End in Continue mode........................................................................... 6

LCD Contrast ......................................................................................................... 6

Dial Prefix ..............................................................................................................7

Setting up the prefix number ........................................................................... 7

Changing the prefix number ............................................................................7

Mode Timer............................................................................................................8

2 Security features 9

Security..................................................................................................................9

TX Lock

(FAX-2840 and MFC-7240) ......................................................................... 9

Memory Security

(FAX-2940 only) ........................................................................................ 10

Setting Lock...................................................................................................11

Restricting dialing .......................................................................................... 13

3 Sending a fax 14

Additional sending options...................................................................................14

Sending faxes using multiple settings ........................................................... 14

Contrast .........................................................................................................14

Changing Fax Resolution ..............................................................................15

Additional sending operations..............................................................................15

Sending a fax manually .................................................................................15

Sending a fax at the end of a conversation ................................................... 15

Dual access ................................................................................................... 16

Broadcasting..................................................................................................16

Real Time Transmission................................................................................ 17

iii

Overseas Mode ............................................................................................. 18

Delayed Fax ..................................................................................................18

Delayed batch transmission .......................................................................... 18

Checking and canceling waiting jobs.............................................................18

Electronic cover page ....................................................................................19

Polling overview................................................................................................... 20

Polled transmit............................................................................................... 20

4 Receiving a fax 22

Remote Fax Options............................................................................................ 22

Fax Forwarding.............................................................................................. 22

Paging ........................................................................................................... 23

Fax Storage ................................................................................................... 23

PC-FAX Receive (For MFC-7240) (For Windows

Changing Remote Fax Options ..................................................................... 24

Remote retrieval ............................................................................................ 25

Remote fax commands.................................................................................. 27

Additional receiving operations............................................................................ 28

Printing a reduced incoming fax .................................................................... 28

Setting the Fax Receive Stamp ..................................................................... 28

Receiving a fax at the end of a conversation.................................................28

Setting the Print Density ................................................................................ 28

Printing a fax from the memory ..................................................................... 29

Receiving faxes into memory when the paper tray is empty .........................29

Polling overview................................................................................................... 29

Polling receive ............................................................................................... 29

Stop polling.................................................................................................... 30

only)............................... 23

5 Dialing and storing numbers 31

Telephone line services .......................................................................................31

Tone or Pulse (Canada only).........................................................................31

For Fax/Tel mode only................................................................................... 31

Caller ID.........................................................................................................31

Special line considerations ............................................................................ 32

Additional dialing operations................................................................................ 34

Dialing access codes and credit card numbers ............................................. 34

Additional ways to store numbers........................................................................ 34

Setting up Groups for Broadcasting .............................................................. 34

Changing Group numbers ............................................................................. 35

Deleting Group numbers ............................................................................... 36

6 Printing reports 37

Fax reports...........................................................................................................37

Transmission verification report.....................................................................37

Fax Journal.................................................................................................... 37

Reports ................................................................................................................ 38

How to print a report ...................................................................................... 38

7 Making copies 39

Copy settings ....................................................................................................... 39

Stop copying.................................................................................................. 39

Using the Options key ...................................................................................40

Improving copy quality................................................................................... 42

Sorting copies using the ADF ........................................................................42

Adjusting Contrast and Brightness ................................................................ 42

Enlarging or reducing the image copied ........................................................43

Making N in 1 copies (page layout) ...............................................................44

Manual Duplex (two-sided) Copying..............................................................45

A Routine maintenance 46

Cleaning the machine ..........................................................................................46

Cleaning the outside of the machine ............................................................. 46

Cleaning the document feed..........................................................................47

Cleaning the corona wire............................................................................... 48

Cleaning the drum unit .................................................................................. 49

Cleaning the paper pick-up rollers.................................................................54

Checking the machine .........................................................................................56

Checking the Page Counters.........................................................................56

Checking the remaining life of parts .............................................................. 56

Packing and shipping the machine ......................................................................56

B Glossary 59

C Index 63

General Setup 1

IMPORTANT NOTE 1

Memory Storage 1

 Most of the illustrations in this User’s

Guide show the FAX-2940.

Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast and Overseas Mode) will be lost.

(For FAX-2940) During a power failure the machine will retain the date and time and programmed fax timer jobs (for example, Delayed Fax) for approximately 60 hours. Other fax jobs in the machine’s memory will not be lost.

(For FAX-2840 and MFC-7240) During a power failure the machine will retain the date and time for approximately 2 hours. The fax jobs in the machine’s memory will be lost.

Chapter 1

Note

Volume settings 1

Ring volume 1

You can choose a ring volume level from a range of settings, from High to Off.

While in FAX mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the ring volume through the menu:

a Press Menu, 1, 3, 1.

Volume

1.Ring

b Press a or b to choose Off, Low, Med or

High.

Press OK.

c Press Stop/Exit.

Speaker volume 1

You can choose a range of speaker volume levels, from High to Off.

a Press Menu, 1, 3, 3.

Volume

3.Speaker

b Press a or b to choose Off, Low, Med or

High.

Press OK.

c Press Stop/Exit.

You can also adjust the speaker volume with the control panel keys.

a Press (FAX).

b Press Hook/Hold.

c Press or .

This setting will stay until you change it again.

d Press Hook/Hold.

Beeper volume 1

When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of volume levels, from High to Off.

a Press Menu, 1, 3, 2.

Volume

2.Beeper

b Press a or b to choose Off, Low, Med or

High.

Press OK.

c Press Stop/Exit.

Handset volume 1

a Press Menu, 1, 3, 4.

Volume

4.Handset

b Press a or b to choose High or Low.

Press OK.

c Press Stop/Exit.

• You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, Low and High. The default setting is Low.

• Press or to adjust the volume level.

Note

WARNING

The LCD shows the setting are choosing.

The new setting will remain until you change it again.

Choosing the Handset Volume (For Volume Amplify)1

Before you begin to use the machine, you must decide if you need to set the handset volume to Volume Amplify:On for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standard.

Volume Amplify:Off

This default setting is appropriate if none of the users are hearing-impaired. During a

conversation, users can press d or c on the control panel to adjust the two volume levels (The LCD will display -no+). When the handset is replaced, the handset volume will remain until you change it again.

Volume Amplify:On—Temporary

This setting is appropriate if some of the users are hearing-impaired. During a

conversation, users can press d or c on the control panel to adjust the three volume levels (The LCD will display -non+). When the handset is replaced, the handset volume returns to the default setting of Low.

Volume Amplify:On—Permanent

Choose Volume Amplify:On— Permanent if all of the users are hearing- impaired. During a conversation, users can

press d or c on the control panel to adjust the three volume levels (The LCD will display -non+). When the handset is replaced, the handset volume returns to Permanent.

General Setup

When you press d or c on the control panel to adjust the volume, the LCD shows the setting you are choosing. Each key press changes the volume to the next setting.

It is important that you do NOT choose Permanent unless ALL the users are hearing-impaired. Otherwise, it may

damage the hearing of some users.

Setting Volume Amplify 1

Please carefully read Choosing the Handset Volume (For Volume Amplify) uu page 3

before you do the following steps;

a Press Menu, 1, 3, 5.

Volume

5.Volume Amplify

b Do one of the following.

 If none of the users are hearing-

impaired, press a or b to select Off, and then press OK and go to Step d.

 If some or all of the users are

hearing-impaired, press a or b to select On, and then press OK.

c Do one of the following.

 If all the users are hearing-impaired,

press a or b to select Permanent, and then press OK.

 If only some or all of the users are

hearing-impaired, select

Temporary, and then press OK.

d Press Stop/Exit.

Chapter 1

Note

Automatic Daylight Saving Time 1

You can set the machine to change automatically for Daylight Saving Time. It will set itself forward one hour in the Spring, and back one hour in the Fall.

a Press Menu, 0, 2, 2.

Date&Time

2.Auto Daylight

b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

Ecology features 1

Toner Save 1

You can save toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off.

a Press Menu, 1, 4, 1.

Ecology

1.Toner Save

b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

We do not recommend Toner Save for printing Photo or Gray Scale images.

Sleep mode 1

The Sleep Time setting can reduce power consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it were turned off. Receiving data or starting an operation wakes up the machine from Sleep mode to Ready mode.

You can choose how long the machine must be idle before it goes into Sleep mode. When the machine receives a fax, computer data or makes a copy, the timer will be reset. The default setting is 3 minutes.

While the machine is in Sleep mode the LCD will show Sleep.

a Press Menu, 1, 4, 2.

Ecology

2.Sleep Time

b Enter the length of time the machine is

idle before entering Sleep mode. Press OK.

c Press Stop/Exit.

General Setup

Note

Deep Sleep mode 1

If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will automatically enter Deep Sleep mode, and the LCD will show Deep Sleep. Deep Sleep mode uses less power than Sleep mode. The machine will wake up and start warming up when the machine receives computer data or when you press a key on the control panel.

Lifting or replacing the handset will also wake up the machine from Deep Sleep mode.

Toner Settings 1

Toner Setting (Continue mode) 1

You can set the machine to continue printing after the LCD shows Replace Toner. The machine will continue printing until the LCD shows Toner Ended. The default setting is Stop.

a Press Menu, 1, 7.

General Setup

7.Replace Toner

b Press a or b to choose Continue or

Stop.

Press OK.

c Press Stop/Exit.

• If you continue printing in the Continue mode, we cannot guarantee the print quality.

• While using Continue mode the print may appear faint.

• After replacing the toner cartridge with a new one, the Continue mode will go back to the default setting (Stop).

Chapter 1

Note

Receiving faxes in Continue mode 1

The machine can store received faxes in the memory if you choose Continue mode when the LCD shows Replace Toner. When received faxes are printed in Continue mode the LCD will ask if the print quality of the fax is OK. If the quality is not good, choose

2.No. The machine will keep the faxes stored in the memory so you can reprint them after you replace the toner cartridge with a new one. If the print quality is good, choose

1.Yes. The LCD will ask if you want to delete the printed faxes from the memory. If you choose not to delete them, you will be asked again after you replace the toner cartridge with a new one.

• The FAX-2840 and MFC-7240 can store up to 400 faxes in memory and the FAX2940 can store up to 500 faxes in memory.

• (FAX-2840 and MFC-7240) If you turn off the power switch faxes in memory will be lost.

LCD Contrast 1

You can change the contrast to make the LCD look lighter or darker.

a Press Menu, 1, 5.

General Setup

5.LCD Contrast

b Press c to make the LCD darker. Or,

press d to make the LCD lighter. Press OK.

c Press Stop/Exit.

• The machine will keep faxes stored in Continue mode even if you change the Continue setting to Stop.

• If you install a new toner cartridge when the LCD shows Toner Ended, the machine will ask if you want to print the stored faxes. Choose 1.Print to print stored faxes.

Toner End in Continue mode 1

When the LCD shows Toner Ended the machine will stop printing. If the memory is full and you want to continue receiving faxes, you must install a new toner cartridge.

General Setup

Note

Dial Prefix 1

The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send.

Setting up the prefix number 1

a (USA) Press Menu, 0, 5.

(Canada) Press Menu, 0, 6.

b Enter the prefix number (up to 5 digits)

on the dial pad. Press OK.

• You can use the numbers 0 to 9, #, l

and !. (Press Hook/Hold to display “!”.) You cannot use ! with any other numbers or characters. If your telephone system requires a timed break recall (hookflash), press Hook/Hold to enter the break.

Changing the prefix number 1

a (USA) Press Menu, 0, 5.

(Canada) Press Menu, 0, 6.

b Do one of the following:

 To change the prefix number,

press 1.

To remove the prefix number, press Clear to delete the digits. Go to step c.

 To exit without making a change,

press 2. Go to step d.

c Enter a new prefix number using the dial

pad (up to 5 digits), press OK.

d Press Stop/Exit.

• (Canada only) If the pulse dialing mode is on, # and l are not available to use.

c Press Stop/Exit.

Chapter 1

Mode Timer 1

The machine has two or three mode keys on the control panel: FAX, SCAN (for MFC-7240 only) and COPY.

You can set how much time the machine takes after the last Copy or Scan operation to return to FAX mode. If you choose Off, the machine will stay in the mode you used last.

MFC-7240

FAX-2840 and FAX-2940 1

a Press Menu, 1, 1.

General Setup

1.Mode Timer

b Press a or b to choose 0 Sec, 30

Secs, 1 Min, 2 Mins, 5 Mins or Off.

Press OK.

c Press Stop/Exit.

Note

Security features 2

Security 2

You can set up your machine with multiple levels of security using TX Lock (for FAX2840 and MFC-7240), Memory Security (for FAX-2940) and Setting Lock. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.

TX Lock (FAX-2840 and MFC-7240) 2

(For FAX-2840) You can download the printer driver from the Brother Solutions Center at http://solutions.brother.com/.

TX Lock lets you prevent unauthorized access to the machine.

While TX Lock is on, the following operations are available:

 Receiving telephone calls

 Receiving faxes

 Fax Forwarding

(if Fax Forwarding was already on)

 PC printing (MFC-7240 only)

 Scanning (MFC-7240 only)

• To print the faxes in memory, turn off TX Lock.

• If you forget the TX Lock password, please call Brother Customer Service.

Setting up the password 2

If you have already set the password, you will not need to set it again.

a Press Menu, 1, 6, 1.

Security

1.TX Lock

b Enter a four-digit number for the

password using numbers 0-9. Press OK.

c If you are entering the password for the

first time, the LCD will show Verify:.

d Re-enter the password.

Press OK.

e Press Stop/Exit.

 Paging

(if Paging was already on)

 Remote Retrieval

(if Fax Storage was already on)

 PC Fax Receive (MFC-7240 only)

(if PC Fax Receive was already on)

While TX Lock is on, the following operations are NOT available:

 Making telephone calls

 Sending faxes

 Copying

Changing the TX Lock password

a Press Menu, 1, 6, 1.

Security

1.TX Lock

b Press a or b to choose Set Password.

Press OK.

c Enter the registered four-digit password.

Press OK.

Chapter 2

Note

d Enter a four-digit number for the new

password. Press OK.

e If the LCD shows Verify:, re-enter the

new password. Press OK.

f Press Stop/Exit.

Turning TX Lock on/off 2

If you enter the wrong Password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock Mode until the registered password is entered.

Turning TX Lock on 2

a Press Menu, 1, 6, 1. b Press a or b to choose Set TX Lock.

Press OK.

c Enter the registered four-digit password.

Press OK. The machine goes offline and the LCD shows TX Lock Mode.

 Receiving faxes into memory (limited by

memory capacity)

 FAX Forwarding (if Fax Forwarding was

already on)

 Remote Retrieval (if Fax Storage was

already on)

While Memory Security is on, the following operations are NOT available:

 Printing received faxes

 Sending faxes

 Receiving telephone calls using the

machine’s handset

 Making telephone calls using the

machine’s handset

 Copying

 Operation from control panel

To print the faxes in memory, turn off Memory Security.

Setting up the password 2

Turning TX Lock off 2

a Press Menu.

Enter the registered four-digit password.

b Press OK.

TX Lock is automatically turned off.

Memory Security (FAX-2940 only) 2

Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.

While Memory Security is on, the following operations are available:

• If you have already set the password, you will not need to set it, again.

• If you forget the Memory Security password, please call Brother Customer Service.

a Press Menu, 1, 6, 1. b Enter a four-digit number for the

password using numbers 0-9. Press OK.

c Re-enter the password when the LCD

shows Verify:. Press OK.

d Press Stop/Exit.

Security features

Changing your memory security password

a Press Menu, 1, 6, 1. b Press a or b to choose Set Password.

Press OK.

c Enter the registered four-digit password.

Press OK.

d Enter a four-digit number for the new

password. Press OK.

e If the LCD shows Verify:, re-enter the

new password. Press OK.

f Press Stop/Exit.

Turning memory security on/off 2

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Setting Lock 2

Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.

Make a careful note of your password. If you forget it, you will have to reset the passwords stored in the machine. Please call your administrator or Brother Customer Service.

While Setting Lock is On, you cannot change the settings without a password. You can only change the following Fax transmission settings that are in the FAX menu.

 Contrast

 Fax Resolution

 Delayed Fax

 Real Time TX

 Polled TX

 Overseas Mode

(For MFC-7240) Also, machine settings cannot be changed using Remote Setup while Setting Lock is On.

Turning memory security on 2

a Press Menu, 1, 6, 1. b Press a or b to choose Set Security.

Press OK.

c Enter the registered four-digit password.

Press OK. The machine goes offline and the LCD shows Secure Mode.

Turning memory security off 2

a Press Menu. b Enter the registered four-digit password.

Press OK. Memory Security is automatically turned off and the LCD shows the date and time.

Chapter 2

Setting up the password 2

a Press Menu, 1, 6, 2.

Security

2.Setting Lock

b Enter a four-digit number for the

password using numbers 0-9. Press OK.

c Re-enter your password when the LCD

shows Verify:. Press OK.

d Press Stop/Exit.

Changing your Setting Lock password

a Press Menu, 1, 6, 2.

Security

2.Setting Lock

b Press a or b to choose Set Password.

Press OK.

c Enter your four-digit password.

Press OK.

d Enter a four-digit number for the new

password. Press OK.

Turning Setting Lock on/off 2

If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password.

Turning Setting Lock on

a Press Menu, 1, 6, 2.

Security

2.Setting Lock

b Press a or b to choose On.

Press OK.

c Enter your four-digit password.

Press OK.

d Press Stop/Exit.

Turning Setting Lock off

a Press Menu, 1, 6, 2.

Security

2.Setting Lock

b Enter your four-digit password.

Press OK twice.

c Press Stop/Exit.

e Re-enter your new password when the

LCD shows Verify:. Press OK.

f Press Stop/Exit.

Security features

Note

Restricting dialing 2

This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialing by using the dial pad, One Touch and Speed Dial.

If you choose Off, the machine does not restrict the dialing method.

If you choose Enter # twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialing. If you re-enter the wrong number, the LCD will show an error message.

If you choose On, the machine will restrict all fax sending and outbound calls for that dialing method.

Dial pad restriction 2

a Press Menu, 2, 6, 1.

Dial Restrict.

1.Dial Pad

Speed Dial restriction 2

a Press Menu, 2, 6, 3.

Dial Restrict.

3.Speed Dial

b Press a or b to choose Off, Enter #

twice or On.

Press OK.

c Press Stop/Exit.

•The Enter # twice setting will not work if you lift a machine’s handset or press Hook/Hold before entering the number. You will not be asked to re-enter the number.

• You can not restrict dialing when you use Redial/Pause.

• If you chose On or Enter # twice, you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialing.

b Press a or b to choose Off, Enter #

twice or On.

Press OK.

c Press Stop/Exit.

One Touch restriction 2

a Press Menu, 2, 6, 2.

Dial Restrict.

2.One Touch Dial

b Press a or b to choose Off, Enter #

twice or On.

Press OK.

c Press Stop/Exit.

Note

Sending a fax 3

Additional sending options 3

Sending faxes using multiple settings 3

Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings.

a Make sure you are in FAX mode .

After each setting is accepted, the LCD asks if you want to enter more settings:

Other Settings

1.Yes 2.No

b Do one of the following:

 To choose more settings, press 1.

The LCD returns to the Setup Send menu so you can choose another setting.

 If you have finished choosing

settings, press 2 and go to the next step for sending your fax.

Contrast 3

For most documents the default setting of Auto will give the best results. It automatically chooses the suitable contrast for your document.

If your document is very light or dark, changing the contrast may improve the quality of the fax.

Use Dark to make the faxed document lighter.

Use Light to make the faxed document darker.

a Make sure you are in FAX mode .

b Load your document. c Press Menu, 2, 2, 1.

Setup Send

1.Contrast

d Press a or b to choose Auto, Light or

Dark.

Press OK.

Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution.

Sending a fax

Note

Changing Fax Resolution 3

The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax or for all faxes.

To change the Fax Resolution setting for the next fax

a Make sure you are in FAX mode .

b Load your document. c Press Resolution, then a or b to

choose the resolution. Press OK.

To change the default Fax Resolution setting

a Make sure you are in FAX mode .

b Press Menu, 2, 2, 2.

Setup Send

2.Fax Resolution

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.

a Make sure you are in FAX mode .

b Load your document. c Press Hook/Hold or pick up the handset

of the machine and listen for a dial tone.

d Dial the fax number you want to call. e When you hear the fax tone, press

Start.

f Press Hook/Hold, or replace the

machine’s handset.

c Press a or b to choose the resolution

you want. Press OK.

You can choose four different resolution settings.

fax resolution

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine resolution.

Photo Use when the document has

varying shades of gray or is a photograph. Photo has the slowest transmission time.

Sending a fax at the end of a conversation 3

At the end of a conversation you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or Send key before hanging up.

b Make sure you are in FAX mode .

c Load your document. d Press Start. e Replace the machine’s handset.

Chapter 3

Note

Dual access 3

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD will show the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Start to send the pages scanned so far, or press Stop/Exit to cancel the operation.

Broadcasting 3

Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast.

How to broadcast a fax 3

Use (Address Book) to help you choose numbers easily.

a Make sure you are in FAX mode .

b Load your document. c Enter a number.

Press OK. You can use either a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. (See Basic User’s Guide: How to dial.)

d Repeat step c until you have entered

all the fax numbers you want to broadcast to.

e Press Start.

After the broadcast is finished the machine will print a Broadcast Report to let you know the results.

You can broadcast up to 272 different numbers. This will depend on how many Groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be stored in the machine’s memory before they can be used in a broadcast. (See Basic User’s Guide: Storing One Touch Dial numbers and Storing Speed Dial numbers.)

Group numbers must also be stored in the machine’s memory before they can be used in a broadcast. Group numbers include many stored One Touch Dial and Speed Dial numbers for easier dialing. (See Setting up Groups for Broadcasting uu page 34.)

Sending a fax

Note

Canceling a Broadcast in progress 3

While broadcasting you can cancel the fax currently being sent or the whole broadcast job.

a Press Menu, 2, 7.

The LCD will display the Broadcast job number followed by the fax number being dialed (for example, #001

123456789) and the broadcast job number (for example, Broadcast#001).

Fax

7.Remaining Jobs

b Press a or b to choose one of the

following:

 Choose the fax number being dialed,

and press OK.

 Choose the broadcast job number,

and press OK.

c Press 1 to cancel the fax number or

Broadcast job number you chose in step b, or press 2 to exit without canceling.

 If you chose to only cancel the fax

currently being sent in step b, the LCD will ask you if you want to cancel the broadcast job. Press 1 to clear the whole broadcast job or 2 to exit.

Real Time Transmission 3

When you are sending a fax, the machine will scan the documents into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set

Real Time TX to On for all documents or Next Fax:On for the next fax only.

• If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off).

• Next Fax:On or Next Fax:Off can be selected only if a document is loaded.

Sending in real time for all faxes 3

a Make sure you are in FAX mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

c Press a or b to choose On.

Press OK.

d Press Stop/Exit.

Sending in real time for the next fax only

a Make sure you are in FAX mode .

b Press Menu, 2, 2, 5.

Setup Send

5.Real Time TX

c Press a or b to choose Next Fax:On.

Press OK.

Chapter 3

Note

Overseas Mode 3

If you are having difficulty sending a fax overseas due to a bad connection, then turning on Overseas Mode may help.

This is a temporary setting, and will only be active for your next fax.

a Make sure you are in FAX mode .

b Load your document. c Press Menu, 2, 2, 9.

Setup Send

9.Overseas Mode

d Press a or b to choose On or Off.

Press OK.

Delayed Fax 3

You can store up to 50 faxes in the memory to be sent within a twenty four hour period.

a Make sure you are in FAX mode .

b Load your document. c Press Menu, 2, 2, 3.

Setup Send

3.Delayed Fax

d Enter the time you want the fax to be

sent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM)

Press OK.

e Press 1 to choose 1.Doc to leave the

paper document waiting in the ADF or press 2 to choose 2.Memory to scan the document into the memory.

The number of pages you can scan into the memory depends on the amount of data printed on each page.

Delayed batch transmission 3

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.

All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a Make sure you are in FAX mode .

b Press Menu, 2, 2, 4.

Setup Send

4.Batch TX

c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Checking and canceling waiting jobs 3

Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory.

a Press Menu, 2, 7.

The number of jobs still to be sent will be displayed.

b Press a or b to scroll through the waiting

jobs and press the job you want to cancel. Press OK.

c Do one of the following:

 To cancel the job, press 1.

 To exit without canceling, press 2.

d When you have finished, press

Stop/Exit.

Sending a fax

Note

Electronic cover page 3

This feature will not work unless you have already programmed your Station ID. (See Quick Setup Guide: Set your Station ID.)

You can automatically send a cover page with every fax. Your cover page includes your Station ID, a comment, and the name stored in the One Touch or Speed Dial memory.

By choosing Next Fax:On you can also display the number of pages on the cover page.

You can choose one of the following preset comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters long. See Basic User’s Guide: Entering text.

(See Composing your own comments uu page 19.)

5.(User Defined)

6.(User Defined)

Composing your own comments 3

You can set up two comments of your own.

a Make sure you are in FAX mode .

b Press Menu, 2, 2, 8.

Setup Send

8.Coverpage Msg

c Press a or b to choose 5. or 6. to store

your own comment. Press OK.

d Enter your own comment using the dial

pad. See Basic User’s Guide: Entering text.

Press OK.

Send a cover page for the next fax 3

If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page.

a Make sure you are in FAX mode .

b Load your document. c Press Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

Next Fax:On or Next Fax:Off can be selected only if a document is loaded.

d Press a or b to choose Next Fax:On

(or Next Fax:Off). Press OK.

e Press a or b to choose a comment.

Press OK.

f Enter two digits to show the number of

pages you are sending. Press OK. For example, enter 0, 2 for 2 pages or 0, 0 to leave the number of pages blank. If you make a mistake, press d or Clear to back up and re-enter the number of pages.

Chapter 3

Note

Send a cover page for all faxes 3

You can set the machine to send a cover page whenever you send a fax.

a Make sure you are in FAX mode .

b Press Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

c Press a or b to choose On (or Off).

Press OK.

d Press a or b to choose a comment.

Press OK.

Using a printed cover page 3

If you want to use a printed cover page that you can write on, you can print the sample page and attach it to your fax.

a Make sure you are in FAX mode .

b Press Menu, 2, 2, 7.

Setup Send

7.Coverpg Setup

c Press a or b to choose Print Sample.

Press OK.

d Press Start. e After the machine prints a copy of your

cover page, press Stop/Exit.

Polling overview 3

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.

Polled transmit 3

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

Setup for polled transmit 3

a Make sure you are in FAX mode .

b Load your document. c Press Menu, 2, 2, 6.

Setup Send

6.Polled TX

d Press a or b to choose On (or Off).

Press OK.

e Press 1 to choose 1.Doc to leave the

paper document waiting in the ADF or press 2 to choose 2.Memory to scan the document into the memory.

• If you choose Doc, the document remains in the ADF until your machine is polled. If you must use your machine before the polled transmission occurs, you must first cancel this job.

• If you choose Memory, the document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Canceling a Job menu setting. (See Checking and canceling waiting jobs uu page 18.)

f Press 2 to choose 2.No if you do not

Note

want to enter more settings when the LCD asks you the following message:

Other Settings

1.Yes 2.No

g Press Start.

The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory.

To delete the fax from memory, press

Menu, 2, 7. (See Checking and canceling waiting jobs uu page 18.)

Sending a fax

Note

Important

Receiving a fax 4

Remote Fax Options 4

Remote Fax Options let you receive faxes while you are away from the machine.

You can use only one Remote Fax Option at a time.

Fax Forwarding 4

The Fax Forwarding feature lets you automatically forward your received faxes to another machine.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Fax Forward.

Press OK. The LCD will ask you to enter the fax number you want your faxes to be forwarded to.

If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine.

(FAX-2840 and MFC-7240) The faxes stored in the machine’s memory will be deleted.

c Enter the forwarding number using the

dial pad (up to 20 digits), a One Touch key or (Address Book) and the three-digit location. Press OK.

If you store a Group on a One Touch key or a Speed Dial location, the faxes will be forwarded to multiple fax numbers.

d Press a or b to choose On or Off.

Press OK.

Backup Print On

e Press Stop/Exit.

Receiving a fax

Note

Paging 4

When Paging is chosen, the machine dials the cell phone or pager number you programmed. This activates your cell phone or pager so you will know that you have a fax message in the machine’s memory.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Paging.

Press OK.

c Enter your cell phone or pager number

followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press 1 8 0 0 5 5 5 1 2 3 4 # #.

d Do one of the following:

 If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause, enter your fax number followed by ## (up to 20 digits). Press OK. (For example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #)

 If you do not need a PIN, press OK.

 If you are programming a cell phone

number, press OK.

Fax Storage 4

The Fax Storage feature lets you store your received faxes in the machine’s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands. (See Retrieving fax messages uu page 26.) Your machine will automatically print a copy of the stored fax.

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Fax Storage.

Press OK.

c Press Stop/Exit.

If your received faxes are not printing, make sure Fax Storage is turned off. (See Turning off Remote Fax Options uu page 24.)

PC-FAX Receive (For MFC-

7240) (For Windows® only) 4

If you turn on the PC-FAX Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.

e Press Stop/Exit.

• If you have set Paging, a backup copy will automatically be printed at the machine.

• You cannot change a Paging or PIN number remotely.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. (For details about using PC-FAX Receive, see Software User’s Guide.)

You can turn on the PC-Fax Receive with your machine by pressing Menu 2, 5, 1 and choose PC Fax Receive. (For more information about turning on PC Fax Receive, see Basic User’s Guide.)

Chapter 4

Important

Note

Changing Remote Fax Options 4

If received faxes are left in your machine’s memory when you change to another Remote Fax Option, the LCD will ask you the following message:

Erase All Fax?

1.Yes 2.No

Print All Fax?

1.Yes 2.No

 If you press 1, faxes in the memory will be

erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.

 If you press 2, faxes in the memory will not

be erased or printed and the setting will be unchanged.

(For MFC-7240) If received faxes are left in the machine’s memory when you change to PC Fax Receive from another remote fax option (Fax Forward, Paging or Fax Storage), the LCD will ask you the following question:

Send Fax to PC?

1.Yes 2.No

Press OK.

Press Stop/Exit.

(FAX-2840 and MFC-7240) If there is a power failure, the faxes stored in the machine’s memory will be deleted.

Turning off Remote Fax Options 4

a Press Menu, 2, 5, 1.

Remote Fax Opt

1.Fwd/Page/Store

b Press a or b to choose Off.

Press OK.

The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options uu page 24.)

c Press Stop/Exit.

 If you press 1, faxes in the memory will be

sent to your PC before the setting changes. Faxes in the memory will be sent to your PC when the PC-Fax Receive icon is active on your PC. (See Software User’s Guide.)

 If you press 2, faxes in the memory will not

be erased or transferred to your PC and the setting will be unchanged.

The LCD will show the following option:

Backup Print On

Press a or b to choose On or Off.

Receiving a fax

Note

Remote retrieval 4

The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code to retrieve your messages.

Setting a Remote Access Code 4

The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l.

a Press Menu, 2, 5, 2.

Remote Fax Opt

2.Remote Access

b Enter a three-digit code using the

numbers 0 – 9, l or #. Press OK.

c Press Stop/Exit.

DO NOT use the same code used for your Fax Receive Code (l51) or Telephone Answer Code (#51). (See Basic User’s Guide: Using Remote Codes.)

You can change your code at any time. If you want to make your code inactive, press Clear and then OK in b to restore the inactive setting – – –l.

Using your Remote Access Code 4

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers,

immediately enter your Remote Access Code (3 digits followed by l).

c The machine signals if it has received

messages:

 No beeps

No messages received.

 1 long beep

Fax message received.

d The machine gives two short beeps to

tell you to enter a command (See Remote fax commands uu page 27). The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times.

e Press 9 0 to reset the machine when you

have finished.

f Hang up.

If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as normal and let the machine ring. After 100 seconds you will hear a long beep to tell you to enter the remote access code. You will then have 30 seconds to enter the code.

Chapter 4

Note

Retrieving fax messages 4

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers,

immediately enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 6 2.

d Wait for a long beep, and then use the

dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits).

e Hang up after you hear your machine

beep. Your machine will call the other machine, which will then print your fax messages.

Changing the Fax Forwarding number4

You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.

a Dial your fax number from a telephone

or another fax machine using touch tone.

b When your machine answers, enter

your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages.

c When you hear two short beeps, use the

dial pad to press 9 5 4.

d Wait for a long beep, and then use the

dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits).

e Press 9 0 to reset the machine when you

have finished.

You can insert a pause in a fax number by using the # key.

f Hang up after you hear your machine

beep.

You can insert a pause in a fax number by using the # key.

Receiving a fax

Remote fax commands 4

Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding,

paging or fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

3 Paging

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then

short beeps, you cannot make the change because something has not been set up (for example, a fax forwarding or paging number has not been registered). You can register your fax forwarding number by entering 4. (See Changing the Fax Forwarding number uu page 26.) Once you have registered the number, fax forwarding will work.

messages. (See Retrieving fax messages uu page 26.)

from the memory.

If yes, you will hear one long beep. If no, you will hear three short beeps.

replace the handset.

Chapter 4

Note

Additional receiving operations 4

Printing a reduced incoming fax 4

If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, A4, Legal or Folio size paper.

The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 2, 2).

a Make sure you are in FAX mode .

b Press Menu, 2, 1, 5.

Setup Receive

5.Auto Reduction

c Press a or b to choose On or Off.

Press OK.

d Press Stop/Exit.

Setting the Fax Receive Stamp 4

d Press Stop/Exit.

Make sure you have set the current date and time in the machine. (See Quick Setup Guide.)

Receiving a fax at the end of a conversation 4

At the end of a conversation you can ask the other party to send you a fax before you both hang up.

a Ask the other party to place the

document in their machine and to press the Start or Send key.

b When you hear the CNG tones (slowly

repeating beeps), press Start.

c Replace the machine’s handset.

Setting the Print Density 4

You can adjust the Print Density setting to make your printed pages darker or lighter.

a Make sure you are in FAX mode .

You can set the machine to print the received date and time in the top center of each received fax page.

a Make sure you are in FAX mode .

b Press Menu, 2, 1, 8.

Setup Receive

8.Fax Rx Stamp

c Press a or b to choose On or Off.

Press OK.

b Press Menu, 2, 1, 6.

Setup Receive

6.Print Density

c Press c to make the print darker.

Or, press d to make the print lighter. Press OK.

d Press Stop/Exit.

Receiving a fax

Printing a fax from the memory 4

If you are using the Fax Storage feature (Menu, 2, 5, 1), you can still print a fax from the memory when you are at your machine. (See Fax Storage uu page 23.)

a Press Menu, 2, 5, 3.

Remote Fax Opt

3.Print Fax

b Press Start. c Press Stop/Exit.

Receiving faxes into memory when the paper tray is empty 4

As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper and begins receiving faxes into the machine’s memory. Put some paper in the paper tray. (See Basic User’s Guide: Loading paper and print media.)

The machine will carry on receiving the fax, with the remaining pages being stored in memory, if enough memory is available.

Incoming faxes will continue to be stored in the memory until the memory becomes full or paper is loaded in the paper tray. When the memory is full the machine will stop automatically answering calls. To print the faxes, put fresh paper in the tray and press

Start.

Polling overview 4

Polling receive 4

Polling receive lets you call another fax machine to receive a fax.

a Make sure you are in FAX mode .

b Press Menu, 2, 1, 7.

Setup Receive

7.Polling RX

c Enter the fax number you are polling.

Press Start. The LCD will show Dialing.

Sequential polling 4

Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed.

a Make sure you are in FAX mode .

b Press Menu, 2, 1, 7.

Setup Receive

7.Polling RX

c Specify the fax machines you want to

poll by using One Touch, Speed Dial, Search, a Group or the dial pad. You must press OK between each location. Press OK.

d Press Start.

The machine polls each number or Group number in turn for a document.

Chapter 4

Stop polling 4

To cancel the polling process, press Stop/Exit while the machine is dialing.

To cancel all sequential polling receive jobs, press Menu, 2, 7. (See Checking and canceling waiting jobs uu page 18.)

Note

Dialing and storing numbers 5

Telephone line services 5

Tone or Pulse (Canada only) 5

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

a Pick up the machine’s handset or press

Hook/Hold.

b Press # on the machine’s control panel.

Any digits dialed after this will send tone signals. When you are finished with the call, the machine will return to the Pulse dialing service.

For Fax/Tel mode only 5

When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you are at the machine, you can lift the machine’s handset to answer.

If you are at an extension telephone, you will need to lift the handset of the extension telephone during the F/T Ring Time and then press #51 on the extension telephone between the pseudo/double rings to turn the F/T ring off. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l51.

Caller ID 5

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.

After a few rings, the LCD will show the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.

 You will see the first 16 characters of the

number (or name).

 The # Unavailable message means

the call originated outside your Caller ID service area.

 The Private Call message means the

caller has intentionally blocked transmission of information.

You can print a list of the Caller ID information received by your machine.

• This feature may not be available in certain areas of the USA and Canada.

• Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.

Chapter 5

Viewing the Caller ID List 5

Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.

a Press Menu, 2, 0, 3.

Miscellaneous

3.Caller ID

b Press a or b to choose Display#.

Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display, go to step d.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you want to view, and then press OK. The LCD will show the caller’s number and the date and time of the call.

d To finish viewing, press Stop/Exit.

Printing the Caller ID List 5

a Press Menu, 2, 0, 3.

Miscellaneous

3.Caller ID

b Press a or b to choose Print Report.

Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD, go to step d.

Special line considerations 5

Roll over telephone lines 5

A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available telephone line in a preset order.

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a

dedicated line.

Two-line telephone system 5

A two-line telephone system is nothing more than two separate telephone numbers on the same wall outlet. The two telephone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line telephone and see if it can access both lines. If it can, you must separate the line for your machine.

c Press Start. d After printing has finished, press

Stop/Exit.

Dialing and storing numbers

RJ14

RJ11

RJ14

Converting telephone wall outlets 5

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triplex adapter.

b Plug one end of the telephone line cord

for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.

c Plug one end of the first telephone line

cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

d Plug one end of the second telephone

line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the back side of the machine.

1 Triplex Adapter

Installing machine, external two-line TAD and two-line telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

2 Two Line Telephone

3 External Two Line TAD

4 Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

a Place the two-line TAD and the two-line

telephone next to your machine.

Chapter 5

Additional dialing operations 5

Dialing access codes and credit card numbers 5

You can combine more than one Quick Dial number when you dial. This feature may be useful if you need to dial an access code for a cheaper rate from another long distance carrier.

For example, you might have stored ‘555’ on Speed Dial #003 and ‘7000’ on Speed Dial #002. You can use them both to dial ‘555-7000’ if you press the following keys:

Press (Address Book) 003.

Press (Address Book) 002 and Start.

Numbers can be added manually by entering them on the dial pad:

Press (Address Book) 003, 7001 (on the dial pad), and Start.

This would dial ‘555–7001’. You can also add a pause by pressing Redial/Pause key.

Additional ways to store numbers 5

Setting up Groups for Broadcasting 5

If you often want to send the same fax message to many fax numbers you can set up a Group.

Groups are stored on a One Touch key or a Speed Dial number. Each Group uses up a One Touch key or a Speed Dial location. You can then send the fax message to all the numbers stored in a Group just by pressing a One Touch key or entering a Speed Dial number, and then pressing Start.

Before you can add numbers to a Group, you need to store them as One Touch or Speed Dial numbers. You can have up to 8 small Groups, or you can assign up to 221 numbers to one large Group.

a Press Menu, 2, 3, 3.

Address Book

3.Setup Groups

b Choose the One Touch key or Speed

Dial location where you want to store the Group.

 Press a One Touch key.

 Press (Address Book) and then

enter the three-digit Speed Dial location.

Press OK.

c Use the dial pad to enter a Group

number (1 to 8). Press OK.

Dialing and storing numbers

Note

d To add One Touch or Speed Dial

numbers follow the instructions below:

 For One Touch numbers, press the

One Touch keys one after the other.

 For Speed Dial numbers, press

(Address Book) and then enter the three-digit Speed Dial location.

The LCD will display your chosen One Touch numbers with a l and Speed Dial numbers with a # (for example l006, #009).

e Press OK when you have finished

adding numbers.

f Do one of the following:

 Enter the name using the dial pad

(up to 15 characters). See Basic User’s Guide: Entering text.

Press OK.

 Press OK to store the Group without

a name.

g Do one of the following:

 To store another Group for

broadcasting, go to step b.

 To finish storing Groups for

broadcasting, press Stop/Exit.

Changing Group numbers 5

If you try to change a Group number, the LCD will show the name or number already stored there.

a Press Menu, 2, 3, 3.

Address Book

3.Setup Groups

b Choose the One Touch key or Speed

Dial number where the Group number is stored. Do one of the following:

 Press the One Touch key.

 Press (Address Book) and then

enter the three-digit Speed Dial number.

Press OK.

If the Group number you are trying to change has been set to a fax forwarding number, the LCD will ask you if you want to change the name or number.

c Do one of the following:

 To change the stored Group

information, press 1. Go to step d.

 To exit without making a change,

press Stop/Exit.

G01:*001*002#001

1.Change 2.Clear

Chapter 5

Note

d Add or delete One Touch and Speed

Dial numbers by following the instructions below:

 To add One Touch numbers, press

d or c to position the cursor just after the last number. Then press the One Touch key of the number you want to add.

 To add Speed Dial numbers, press

d or c to position the cursor just after the last number. Then press

(Address Book) and enter the

three-digit Speed Dial location of the number you want to add.

 To delete One Touch or Speed Dial

numbers, press d or c to position the cursor under the number you want to delete, and then press Clear.

Press OK.

e Edit the name as follows:

 To edit the name, press d or c to

position the cursor under the character you want to change. Then press Clear to delete it, and enter the correct character using the dial pad.

When you have finished editing, press OK.

f Press Stop/Exit.

Deleting Group numbers 5

If you try to delete a Group number, the LCD will show the stored Group name or number.

a Press Menu, 2, 3, 3.

Address Book

3.Setup Groups

b Choose the One Touch key or Speed

Dial number where the Group is stored. Do one of the following:

 Press the One Touch key.

 Press (Address Book) and then

enter the three-digit Speed Dial number.

Press OK.

If the One Touch or Speed Dial number you are trying to delete has been set to a fax forwarding number, the LCD will ask you if you want to change the name or number.

c To delete the Group, press 2.

G01:*001*002#001

1.Change 2.Clear

d Do one of the following:

 To delete the Group, press 1.

 To exit without deleting the Group,

press 2.

Erase This Data?

1.Yes 2.No

e Press Stop/Exit.

Printing reports 6

Fax reports 6

Some fax reports (transmission verification and fax journal) can be printed automatically and manually.

Transmission verification report 6

You can use the Transmission Verification Report as proof that you sent a fax. (For details about how to set up the type of report you want, see Basic User’s Guide: Transmission Verification Report.)

Fax Journal 6

You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes, this means that your machine will print the journal when the machine has stored 50 jobs.

If you set the interval to Off, you can still print the report by following the steps on the next page.

a Press Menu, 2, 4, 2.

Report Setting

2.Journal Period

b Press a or b to choose an interval.

Press OK. If you choose 7 days, you will be asked to choose a day when you want the 7 day countdown to begin. If you choose Every 50 Faxes, the LCD shows Accepted. Then go to step d.

c Enter the time to begin printing, in

24 hour format. For example: enter 19:45 for 7:45 PM. Press OK.

d Press Stop/Exit.

If you choose 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you chose has passed, the machine will print the journal early and then erase all jobs from memory.

If you want an extra report before it is due to print, you can print it manually without erasing the jobs from memory.

Chapter 6

Reports 6

The following reports are available:

1 Transmission

Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report.

2 Tel Index List

Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order.

3 Fax Journal

Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.)

4 User Settings

Print a list of your current settings.

How to print a report 6

a Press Menu, 4. b Do one of the following:

 Press a or b to choose the report you

want.

Press OK.

 Enter the number of the report you

want to print. For example, press 2 to print the Tel Index List.

c Press Start. d Press Stop/Exit.

Making copies 7

Copy settings 7

When you want to quickly change the copy settings temporarily for the next copy, use the Options key. You can use different combinations of settings.

The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer uu page 8.)

To change a setting, press the temporary

Options key.

When you are finished choosing settings, press Start.

Stop copying 7

To stop copying, press Stop/Exit.

Chapter 7

Using the Options key 7

Make sure you are in COPY mode. Use the Options key to quickly set the following copy settings only for the next copy.

Press

Menu selections Options Page

Press a or b, then press OK

Quality Auto*

Press a, b, d or c, then press OK

Text

Photo

Graph

Stack/Sort Stack*

Sort

Brightness -onnnn+

-nonnn+

-nnonn+*

-nnnon+

-nnnno+

Contrast -onnnn+

-nonnn+

-nnonn+*

-nnnon+

-nnnno+

Making copies

Enlarge/Reduce 100%*

Page Layout Off(1 in 1)*

The factory settings are shown in Bold with an asterisk.

97% LTRiA4

94% A4iLTR

91% Full Page

85% LTRiEXE

83% LGLiA4

78% LGLiLTR

70% A4iA5

50%

Custom(25-400%)

Auto

200%

141% A5iA4

104% EXEiLTR

2 in 1 (P)

2 in 1 (L)

4 in 1 (P)

4 in 1 (L)

Chapter 7

Improving copy quality 7

You can choose from a range of quality settings. The default setting is Auto.

 Auto

Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs.

 Text

Suitable for documents containing mainly text.

 Photo

Suitable for copying photographs.

 Graph

Suitable for copying receipts.

To temporarily change the quality setting, follow the steps below:

Make sure you are in COPY mode .

b Load your document.

Sorting copies using the ADF7

You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on.

Make sure you are in COPY mode .

b Load your document in the ADF. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Stack/Sort. Press OK.

e Press a or b to choose Sort.

Press OK.

f Press Start.

Adjusting Contrast and Brightness 7

c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Quality. Press OK.

e Press a or b to choose Auto, Text,

Photo or Graph.

Press OK.

f Press Start.

To change the default setting, follow the steps below:

a Press Menu, 3, 1.

Copy

1.Quality

b Press a or b to choose the copy quality.

Press OK.

c Press Stop/Exit.

Contrast 7

Adjust the contrast to help an image look sharper and more vivid.

To temporarily change the contrast setting, follow the steps below:

Make sure you are in COPY mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Contrast. Press OK.

e Press d or c to increase or decrease the

contrast. Press OK.

f Press Start.

Making copies

Note

To change the default setting follow the steps below:

a Press Menu, 3, 3.

Copy

3.Contrast

b Press d or c to increase or decrease the

contrast. Press OK.

c Press Stop/Exit.

Brightness 7

Adjust the copy brightness to make copies darker or lighter.

To temporarily change the copy brightness setting, follow the steps below:

Make sure you are in COPY mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Brightness. Press OK.

e Press c to make a lighter copy or press

d to make a darker copy.

Press OK.

f Press Start.

To change the default setting follow the steps below:

a Press Menu, 3, 2.

Copy

2.Brightness

b Press c to make a lighter copy or press

d to make a darker copy.

Press OK.

c Press Stop/Exit.

Enlarging or reducing the image copied 7

You can choose the enlargement or reduction ratios.

Auto sets the machine to calculate the reduction ratio that best fits the size of paper.

Custom(25-400%) allows you to enter a ratio from 25% to 400%.

To enlarge or reduce the next copy follow the instructions below:

Make sure you are in COPY mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

d Press Options.

Press a or b to choose Enlarge/Reduce. Press OK.

e Do one of the following:

 Press a or b to choose the

enlargement or reduction ratio you want.

Press OK.

 Press a or b to choose

Custom(25-400%).

Press OK.

Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 53 to enter 53%.)

Press OK.

f Press Start.

Page Layout Options 2in1(P), 2in1(L), 4in1(P) and 4in1(L) are not available with Enlarge/Reduce.

Chapter 7

Important

Making N in 1 copies (page layout) 7

You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page.

• Please make sure the paper size is set to Letter, A4, Legal or Folio.

• (P) means Portrait and (L) means Landscape.

• You cannot use the Enlarge/Reduce setting with the N in 1 feature.

Make sure you are in COPY mode .

b Load your document. c Use the dial pad to enter the number of

copies (up to 99).

f Press Start to scan the page.

Insert your document face down in the direction shown below:

 2in1(P)

 2in1(L)

 4in1(P)

 4in1(L)

d Press Options.

Press a or b to choose Page Layout. Press OK.

e Press a or b to choose 2 in 1 (P),

2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Off(1 in 1).

Press OK.

Manual Duplex (two-sided)

Note

Paper

Document

Paper

Document

Copying 7

If you want to copy on both sides of the paper you can do it manually by using the manual feed slot.

Make sure you are in COPY mode .

b Place the first page of the document in

the ADF. (See Basic User’s Guide: How to load documents.)

c Load a sheet of paper into the manual

feed slot. (See Basic User’s Guide: Loading paper in the manual feed slot.)

d Press Start to copy the first page.

Making copies

Place the document in the ADF and load paper into the manual feed slot in the direction shown below:

 If your document is flipped on the Long edge

e After the machine scans the first page,

place the second document in the ADF.

f Turn over the printed paper and load it

into the manual feed slot again to copy onto the other side.

g Press Start to copy the other side.

 If your document is flipped on the Short edge

WARNING

Important

Note

Routine maintenance A

Cleaning the machine A

Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure that you clean the inside of the machine.

DO NOT use flammable substances, any type of spray, or an organic solvent/liquid containing alcohol or ammonia to clean the inside or outside of the machine. Doing so could cause a fire. Instead, use only a dry, lint-free cloth. (See Product Safety Guide: To use the product safely.)

Cleaning the outside of the machine A

a Turn off the machine’s power switch.

Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the AC power outlet.

(For FAX-2840 and MFC-7240) To prevent you from losing any important messages, see Basic User’s Guide:

Transferring your faxes or Fax Journal report.

b Pull the paper tray completely out of the

machine.

Be careful not to inhale toner.

Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine.

Routine maintenance

Note

c Wipe the outside of the machine with a

dry, lint-free soft cloth to remove dust.

d Remove any paper that is in the paper

tray.

e Wipe the inside and the outside of the

paper tray with a dry, lint-free soft cloth to remove dust.

Cleaning the document feed A

a Turn off the machine’s power switch.

Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the AC power outlet.

(For FAX-2840 and MFC-7240) To prevent you from losing any important messages, see Basic User’s Guide:

Transferring your faxes or Fax Journal report.

b Lift the control panel cover (1). Carefully

remove dirt from the document feed (2) with a soft lint-free cloth.

f Re-load the paper and put the paper tray

firmly back in the machine.

g Plug the machine’s power cord back into

the AC power outlet first, connect all cables, and then plug in the telephone line cord. Turn on the machine’s power switch.

c Close the control panel cover.

Cleaning the corona wire A

WARNING

Important

If you have print quality problems, clean the corona wire as follows:

a Open the front cover, and leave the

machine turned on for 10 minutes for the internal fan to cool the internal parts of the machine that are extremely hot.

HOT SURFACE

After you have just used the machine, some internal parts of the machine will be extremely hot. Wait for the machine to cool down before you touch the internal parts of the machine.

b Slowly take out the drum unit and toner

cartridge assembly.

• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe or wash it off with cold water.

Routine maintenance

Note

• To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

c Clean the corona wire inside the drum

unit by gently sliding the green tab from left to right and right to left several times.

d Put the drum unit and toner cartridge

assembly back into the machine. Close the front cover.

Cleaning the drum unit A

If you have print quality problems, the drum may have foreign material, such as glue from a label stuck on the drum surface. Follow the steps below to solve the problem.

a Prepare blank A4 or Letter size paper. b Make sure the machine is in Ready

mode.

c Open the back cover (face-up output

tray).

Be sure to return the tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.

d Open the manual feed slot cover.

Note

e Press Clear and Menu at the same

time. The Drum Cleaning message will appear on the LCD.

f Using both hands, slide the manual feed

paper guides to the width of the paper that you are going to use.

g Using both hands, put one piece of A4 or

Letter size paper in the manual feed slot until the top edge of the paper touches the paper feed roller. When you feel the machine pull in the paper, let go. The machine will start the Drum Cleaning process.

• The machine makes a mechanical noise during the Drum Cleaning process because the machine rotates the OPC drum in reverse. This noise is not due to a malfunction of the machine.

• DO NOT put more than one sheet of paper in the manual feed slot at any one time, as it may cause a jam.

• If the paper in the manual feed slot is other than A4 or Letter size, the machine will stop the Drum Cleaning process and eject the paper.

• Make sure that the paper is straight and in the proper position in the manual feed slot. If it is not, it may not be fed properly, resulting in a skewed printout or a paper jam.

• DO NOT close the back cover (face-up output tray) during the Drum Cleaning process. The machine will stop the Drum Cleaning process and it may cause a paper jam.

• (For MFC-7240)

Note

WARNING

If the machine receives a print job before you put the sheet of paper in the manual feed slot, the machine will finish the Drum Cleaning process first, and then print the print job.

h When the machine has finished

cleaning, the machine returns to Ready mode.

i Repeat steps e to h two more times

using a new blank sheet of paper each time. Upon completion please discard the used paper.

j Close the back cover (face-up output

tray) and the manual feed slot cover.

If the problem is not solved yet, follow the steps below:

Routine maintenance

HOT SURFACE

After you have just used the machine, some internal parts of the machine will be extremely hot. Wait for the machine to cool down before you touch the internal parts of the machine.

a Open the front cover, and leave the

machine turned on for 10 minutes for the internal fan to cool the internal parts of the machine that are extremely hot.

b After the machine has cooled down, turn

off the machine’s power switch.

(For FAX-2840 and MFC-7240) To prevent you from losing any important messages, see Basic User’s Guide:

Transferring your faxes or Fax Journal report.

c Slowly take out the drum unit and toner

Important

cartridge assembly.

• We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

d Push down the green lock lever and take

the toner cartridge out of the drum unit.

• Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe or wash it off with cold water.

• To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.

Routine maintenance

Important

e Put the print sample in front of the drum

unit, and find the exact position of the poor print.

f Turn the drum unit gear by hand while

looking at the surface of the OPC drum (1).

g When you have found the mark on the

drum that matches the print sample, wipe the surface of the OPC drum with a dry cotton swab until the dust or glue on the surface comes off.

DO NOT clean the surface of the photosensitive drum with a sharp object.

h Put the toner cartridge back into the

Note

drum unit until you hear it lock into place. If you put the cartridge in properly, the green lock lever will lift automatically.

i Put the drum unit and toner cartridge

assembly back in the machine.

j Close the front cover.

Cleaning the paper pick-up rollers A

If you have paper feed problems, clean the pick-up rollers as follows:

a Turn off the machine’s power switch.

Unplug the power cord from the AC power outlet.

(For FAX-2840 and MFC-7240) To prevent you from losing important messages, see Basic User’s Guide:

Transferring your faxes or Fax Journal report.

Routine maintenance

b Pull the paper tray completely out of the

machine.

c Tightly wring out a lint-free cloth soaked

in lukewarm water, and then wipe the separator pad (1) of the paper tray with it to remove dust.

d Wipe the two pick-up rollers (1) inside of

the machine to remove dust.

e Put the paper tray back in the machine. f Plug the machine’s power cord back into

the AC power outlet. Turn on the machine’s power switch.

Checking the machine A

Note

Checking the Page Counters A

Packing and shipping the machine A

You can see the machine’s Page Counters for copies, printed pages, reports and lists, faxes or a summary total.

a Press Menu, 5, 2.

Machine Info.

2.Page Counter

b Press a or b to see Total, Fax/List,

Copy or Print.

c Press Stop/Exit.

Checking the remaining life of parts A

You can see the machine’s parts life on the LCD.

a Press Menu, 5, 3.

Machine Info.

3.Drum Life

b Press Stop/Exit.

The life check will be accurate only if you have reset the part counter when you installed a new part. It will not be accurate if that part’s life counter was reset during the life of the used part.

• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier.

• If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts, including the drum unit, the toner cartridge, and printed materials to use with your ‘Exchange’ machine.

a Turn off the machine’s power switch.

Disconnect all the cables, and then unplug the power cord from the AC power outlet. Remove the ADF Document Output Support. Leave the machine turned off for at least 10 minutes to cool down.

b Open the front cover. c Remove the drum unit and toner

cartridge assembly. Leave the toner cartridge installed in the drum unit.

Routine maintenance

(1)

d Put the protective material (1) in the

machine with the “REMOVE” text to the left, as shown in the illustration.

h Put the machine into the bag it originally

came in.

e Put the drum unit and toner cartridge

assembly back into the machine.

f Put the elastic band over the handle of

the drum unit, as shown in the illustration.

g Close the front cover.

Remove the handset and handset curled cord.

i Pack the AC power cord and printed

FRONT

LEFT

RIGHT

materials in the original carton as shown below:

j Close the carton and tape it shut.

Glossary B

This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased.

ADF (automatic document feeder)

The document can be placed in the ADF and scanned one page at a time automatically.

Address Book

Use this key to store pre-programmed Speed Dial numbers for easy dialing.

Auto Reduction

Reduces the size of incoming faxes.

Automatic fax transmission

Sending a fax without picking up the machine’s handset or pressing

Hook/Hold.

Automatic Redial

A feature that enables your machine to redial the last fax number after five minutes, if the fax did not go through because the line was busy.

Backup Print

Your machine prints a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure.

Batch Transmission

As a cost saving feature, all delayed faxes to the same fax number will be sent as one transmission.

Beeper Volume

Volume setting for the beep when you press a key or make an error.

Broadcasting

The ability to send the same fax message to more than one location.

Cancel Job

Cancels a programmed print job and clears the machine’s memory.

CNG tones

The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Coding method

Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JBIG (FAX2840 and FAX-2940), if the receiving machine has the same capability.

Communication error (or Comm. Error)

An error during fax sending or receiving, usually caused by line noise or static.

Compatibility group

The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.

Contrast

Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Delayed Fax

Sends your fax at a specified later time that day.

Distinctive Ring

A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Brother machine uses the new number to simulate a dedicated fax line.

Dual Access

Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.

Easy Receive

Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.

ECM (Error Correction Mode)

Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension telephone

A telephone on the fax number that is plugged into a separate telephone wall jack.

External telephone

A telephone that is plugged into the EXT jack of your machine.

F/T Ring Time

The length of time that the Brother machine pseudo/double-rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.

Fax Forwarding

Sends a fax received into the memory to another pre-programmed fax number.

Fax Journal

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.

Fax Receive Code

Press this code (l51) when you answer a fax call on an extension or external telephone.

Fax Storage

You can store faxes in the memory.

Fax tones

The signals sent by sending and receiving fax machines while communicating information.

Fax/Tel

You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

Fine resolution

Resolution is 203  196 dpi. It is used for small print and graphs.

Gray Scale

The shades of gray available for copying and faxing photographs.

Group number

A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or in a Speed Dial location for Broadcasting.

Handset Volume

Volume setting for the handset.

Journal Period

The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle.

LCD (liquid crystal display)

The display screen on the machine that shows interactive messages during On-Screen Programming and shows the date and time when the machine is idle.

Manual fax

A manual fax is when you press Hook/Hold to hear the receiving fax machine answer before you press Start to begin transmission.

Menu mode

Programming mode for changing your machine’s settings.

OCR (optical character recognition)

Nuance™ PaperPort™ 12SE or Presto! PageManager software application converts an image of text to text you can edit.

Glossary

One Touch

Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One Touch key together.

Out of Paper Reception

Receives faxes into the machine’s memory when the machine is out of paper.

Overseas Mode

Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines.

Paging

This feature enables your machine to call your pager when a fax is received into its memory.

Pause

Allows you to place a 3.5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing One Touch and Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses.

Polling

The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse (Canada only)

A form of rotary dialing on a telephone line.

Real Time Transmission

When memory is full, you can send faxes in real time.

Remaining Jobs

You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually.

Remote Access Code

Your own four-digit code (– – –l) that allows you to call and access your machine from a remote location.

Remote Retrieval Access

The ability to access your machine remotely from a touch tone telephone.

Resolution

The number of vertical and horizontal lines per inch.

Ring Delay

The number of rings before the machine answers in Fax Only and Fax/Tel modes.

Ring Volume

Volume setting for the machine’s ring.

Scanning

The process of sending an electronic image of a paper document into your computer.

Speed Dial

A pre-programmed number for easy dialing.

Station ID

The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.

TAD (telephone answering device)

You can connect an external device or answering machine to the EXT. jack of your machine.

Telephone Answer Code (Fax/Tel mode only)

When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (#51).

Tel Index List

A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Temporary settings

You can choose certain options for each fax transmission and copy without changing the default settings.

Tone

A form of dialing on the telephone line used for Touch Tone telephones.

Transmission

The process of sending faxes over the telephone lines from your machine to the receiving fax machine.

Transmission Verification Report

A report for each transmission, that shows its date, time and number.

User Settings List

A printed report that shows the current settings of the machine.

Volume Amplify

Volume setting for the handset for a user who is hearing-impaired.

Index

Apple Macintosh

See Software User's Guide.

Broadcasting ............................................ 16

canceling setting up Groups for

............................................... 17

............................34

Canceling

broadcast in process fax jobs in memory fax storage jobs awaiting redial remote fax options

Cleaning

corona wire drum unit

Connecting

two-line external TAD or telephone

ControlCenter2 (for Macintosh)

See Software User's Guide.

ControlCenter4 (for Windows

See Software User's Guide.

Copy

brightness contrast enlarging or reducing key

........................................................ 39

Manual Duplex (two-sided) N in 1 (page layout) Options key quality sort

........................................................42

temporary settings

Cover page

custom comments for all faxes for next fax only printed form

............................................23

...........................................48

............................................... 49

.............................................43

................................................. 42

........................................... 40

...................................................42

.............................................. 19

...........................................20

........................................... 20

.............................17

................................18

...............................18

................................24

......33

)

............................43

................... 45

..............................44

................................39

................................. 19

....................................19

Daylight Saving Time ................................ 4

Deep Sleep mode Delayed batch transmission Dialing

access codes and credit card numbers dial prefix Groups (broadcasting) restricting dialing

Drum unit

checking (remaining life)

cleaning Dual access Duplex Copy

................................................ 49

...................................... 5

.................... 18

................................................ 7

......................... 16

.................................. 13

...................... 56

............................................. 16

............................................ 45

Enlarge/Reduce copies ........................... 43

Fax forwarding

changing remotely

programming a number Fax storage

printing from memory

turning off

turning on Fax, stand-alone

receiving

at end of conversation Continue Mode fax forwarding fax receive stamp into memory (fax storage) paging polling receive reducing to fit on paper retrieving from a remote site

sending

at end of conversation broadcasting canceling from memory contrast delayed batch delayed fax

............................................. 23

............................................. 24

............................................. 23

............................................... 23

................................................. 14

............................................. 14

.......................... 26, 27

........................ 22

........................... 29

....................... 28

.................................... 6

.................................... 27

.............................. 28

................. 23

................................... 29

..................... 28

....... 26, 27

....................... 15

...................................... 16

..................... 18

.................................... 18

........................................ 18

from memory (dual access) ...............16

manual overseas polled transmit real time transmission resolution

Fax/Tel mode

receiving faxes

...............................................15

............................................18

....................................20

........................17

...........................................15

......................................31

Groups for broadcasting ..........................34

Hook/Hold key ..........................................31

Jacks

convert to RJ11 jack

triplex adapter

............................. 32, 33

Page layout (N in 1) ................................. 44

Paging

PC-Fax

Polling

Power failure Presto! PageManager

Printing

..................................................... 23

programming your cell number programming your pager number

See Software User's Guide.

polled transmit polling receive

...................................... 20

...................................... 29

............. 23

......... 22

............................................. 1

See Software User's Guide. See also Help in the Presto! PageManager application.

fax from memory reports

See Software User's Guide.

.................................................. 38

.................................. 29

LCD (liquid crystal display)

contrast

...................................................6

Machine information

checking remaining life of parts page counts

Macintosh

See Software User's Guide.

Maintenance, routine

checking the remaining life of parts

Manual

transmission

Memory

storage

Memory Security

..........................................56

...............................46

..........................................15

....................................................1

......................................10

............56

......56

N in 1 (page layout) ..................................44

Nuance™ PaperPort™ 12SE

See Software User's Guide and Help in the PaperPort™ 12SE application to access How-to-Guides.

Quality

copying

Quick dial

access codes and credit card numbers broadcasting

Group dial

........................................... 40, 42

......................................... 16

using Groups

setting up Groups for broadcasting

..................................... 16

... 34

Redial/Pause key .................................... 34

Reducing

copies

................................................... 43

incoming faxes

Remote fax code

setting up or changing using

..................................................... 25

Remote retrieval

access code commands getting your faxes

Remote setup

See Software User's Guide.

Reports

.............................................. 37, 38

Fax Journal

..................................... 28

.......................... 25

...................................... 25

......................................... 25

............................................ 27

................................. 26

..................................... 37, 38

journal period ..................................... 37

how to print Tel Index List Transmission Verification User Settings

Resolution

fax (standard, fine, superfine, photo) setting for next fax

Resolution key

...........................................38

........................................38

......................37

........................................38

....15

................................15

.........................................15

Safety Instructions ...................................... i

Scanning

See Software User's Guide.

Security

restricting dialing Setting Lock

TX Lock Sleep mode Sort

...................................................9

................................................4

.......................................................... 42

...................................13

..........................................11

TAD (telephone answering device), external

with two-line jack Telephone line

converting wall outlets

roll over lines

two-line telephone system Temporary copy settings Toner Save Toner Setting (Continue Mode) Two-line telephone system TX Lock

................................................ 4

......................................................9

................................... 33

..........................32

......................................... 32

............. 32, 33

.......................... 39

.................. 5

............... 32, 33

Volume, setting

beeper

handset

ring

speaker

.....................................................2

................................................... 2

..........................................................2

................................................... 2

Warranties are in the box Windows

See Software User's Guide.

Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

Dollard-des-Ormeaux, QC, Canada H9B 3H6

P.O. Box 6911

1 rue Hôtel de Ville,

Visit us on the World Wide Web

http://www.brother.com/

These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

Brother FAX-2840, FAX-2940, MFC-7240 Advanced User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

User’s Guides and where do I find them?

Download optional software from the Brother Solutions Center (FAX-2840 and FAX-2940 users)

Table of Contents

General Setup 1

IMPORTANT NOTE 1

Memory Storage 1

Volume settings 1

Ring volume 1

Speaker volume 1

Beeper volume 1

Handset volume 1

Choosing the Handset Volume (For Volume Amplify)1

Setting Volume Amplify 1

Automatic Daylight Saving Time 1

Ecology features 1

Toner Save 1

Sleep mode 1

Deep Sleep mode 1

Toner Settings 1

Toner Setting (Continue mode) 1

Receiving faxes in Continue mode 1

LCD Contrast 1

Toner End in Continue mode 1

Dial Prefix 1

Setting up the prefix number 1

Changing the prefix number 1

Mode Timer 1

Security features 2

TX Lock (FAX-2840 and MFC-7240) 2

Setting up the password 2

Security

Turning TX Lock on/off 2

Turning TX Lock on 2

Setting up the password 2

Turning TX Lock off 2

Memory Security (FAX-2940 only) 2

Changing your memory security password

Turning memory security on/off 2

Setting Lock 2

Turning memory security on 2

Turning memory security off 2

Setting up the password 2

Changing your Setting Lock password

Turning Setting Lock on/off 2

Restricting dialing 2

Dial pad restriction 2

Speed Dial restriction 2

One Touch restriction 2

Sending a fax 3

Additional sending options 3

Sending faxes using multiple settings 3

Contrast 3

Changing Fax Resolution 3

To change the Fax Resolution setting for the next fax

To change the default Fax Resolution setting

Additional sending operations 3

Sending a fax manually 3

Manual transmission 3

Sending a fax at the end of a conversation 3

Dual access 3

Broadcasting 3

How to broadcast a fax 3

Before you begin the broadcast 3

Canceling a Broadcast in progress 3

Real Time Transmission 3

Sending in real time for all faxes 3

Sending in real time for the next fax only

Overseas Mode 3

Delayed Fax 3

Delayed batch transmission 3

Checking and canceling waiting jobs 3

Electronic cover page 3

Composing your own comments 3

Send a cover page for the next fax 3

Send a cover page for all faxes 3

Using a printed cover page 3