Please complete the following information for future
reference:
Model Number: FAX-565
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
www.registermybrother.com
By registering your product with Brother International Corporation, you will be
recorded as the original owner of the product.
Your registration with Brother:
■ may serve as confirmation of the purchase date of your product should you
lose your receipt;
■ may support an insurance claim by you in the event of product loss covered by
insurance; and,
■ will help us notify you of enhancements to your product and special offers.
The most convenient and efficient way to register your new product is on-line at
www.registermybrother.com
For technical help, you must call the country where you bought the fax machine.
Calls must be made from within that country.
Register your product (USA only)
By registering your product with Brother International Corporation, you will be
recorded as the original owner of the product.
Your registration with Brother:
■
may serve as confirmation of the purchase date of your product should you lose
your receipt;
■
may support an insurance claim by you in the event of product loss covered by
insurance; and,
■
will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration and Test Sheet, or for
your convenience and most efficient way to register your new product, register
on-line at
www.registermybrother.com
Frequently Asked Questions (FAQs)
You can find more information about Brother products on the World Wide
Web. From product specification sheets to Frequently Asked Questions
(FAQs), it is all there. Visit us at:.
http://www.brother.com
For Customer Service
In USA:1-800-284-4329 (voice)
1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-877-BROTHER (voice)
(514) 685-4898 (fax)
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
BROTHER NUMBERS
i
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get instant
answers to common technical questions and product information for all Brother
products. This system is available 24 hours a day, 7 days a week. You can use the
system to receive faxed instructions and an Index of fax back subjects.
In USA only:1-800-521-2846
The Brother fax back system number has been pre-programmed on
One-Touch key 1.
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available
at most Brother retailers. If you cannot find the accessory you need and you have a
Visa, MasterCard, Discover, or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a complete
selection of the Brother accessories and supplies that are available for purchase.)
In USA:1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-877-BROTHER (voice)
DESCRIPTIONITEM
Printing Cartridge and a Refill (1 set per box)PC-401
2 Refills for use in PC-401 Printing CartridgePC-402RF
Telephone Line CordLG3077001
Telephone HandsetLE5803009
Handset Curled CordUG3543009
Paper Wire ExtensionUF9869001
Paper TrayLE4325002
User’s GuideLF1715001
Surge Protection Device with Telephone Line
Protection (2 outlets)
Surge Protection Device with Telephone Line
Protection (8 outlets)
QPD 120
FX 120
ii
ORDERING ACCESSORIES AND SUPPLIES
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S
LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES
NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK
AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT
APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,
AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE
THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA
DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY
FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE
LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS
OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this User’s Guide has
been compiled and published, covering the latest product descriptions
and specifications.
The contents of this User’s Guide and the specifications of this product
are subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
NOTICE – DISCLAIMER OF WARRANTIES
iii
Brother® One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
• This limited warranty ("warranty") is given
only to the original end-use/retail
purchaser (referred to in this warranty as
"Original Purchaser") of the accompanying
product, consumables and accessories
(collectively referred to in this warranty as
"this Product").
• If you purchased a product from someone
other than an authorized Brother reseller in
the United States or if the product was
used (including but not limited to floor
models or refurbished product), prior to
your purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
What is covered:
• This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper and thermal
paper.
• Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying Consumable and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.
• This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
• Machines: one year from the original
purchase date.
• Accompanying Consumable and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What is NOT covered:
This warranty does not cover
(1) Physical damage to this Product;
(2) Damage caused by improper installation,
improper or abnormal use, misuse,
neglect or accident (including but not
limited to transporting this Product
without the proper preparation and/or
packaging);
(3) Damage caused by another device or
software used with this Product (including
:
but not limited to damage resulting from
use of non Brother®-brand parts and
Consumable and Accessory Items);
(4) Consumable and Accessory Items that
expired in accordance with a rated life;
and,
(5) Problems arising from other than defects
in materials or workmanship.
(6) Normal Periodic Maintenance Items,
such as Paper Feeding Kit, Fuser and
Laser Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted
warranty repair without authorization from
Brother and/or alteration/removal of the
serial number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-800-284-4329
MFC and DCP and 1-800-276-7746
Printers, or to a Brother Authorized Service
Center within the applicable warrantyperiod. Supply Brother or the Brother
Authorized Service Center with a copy of
your dated bill of sale showing that this
Product was purchased within the U.S. For
the name of local Brother Authorized Service
Center(s), call 1-800-521-2846.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and
insurance (if you desire). You are also
responsible for loss or damage to this
Product in shipping.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and
to Brother or an Authorized Service Center
within the applicable warranty period,
Brother or its Authorized Service Center will
repair or replace the Machine and/or
accompanying Consumable and Accessory
Items at no charge to you for parts or labor.
The decision as to whether to repair or
replace the Machine and/or accompanying
Consumable and Accessory Items is made
if you first reported the problem
for Fax,
for
THE FAX MACHINE LIMITED WARRANTY (USA)
iv
Brother® One Year Limited Warranty and Replacement Service
(USA only)
by Brother in its sole discretion. Brother
reserves the right to supply a refurbished or
remanufactured replacement Machine
and/or accompanying Consumable and
Accessory Items and use refurbished parts
provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged
for any service and/or replacement
parts/products at Brother's then current
published rates.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
When a replacement Machine is authorized
by Brother, and you have delivered the
Machine to an Authorized Service Center, the
Authorized Service Center will provide you
with a replacement Machine after receiving
one from Brother. If you are dealing directly
with Brother, Brother will send to you a
replacement Machine with the understanding
that you will, after receipt of the replacement
Machine, supply the required proof of
purchase information, together with the
Machine that Brother agreed to replace. You
are then expected to pack the Machine that
Brother agreed to replace in the package from
the replacement Machine and return it to
Brother using the pre-paid freight bill supplied
by Brother in accordance with the instructions
provided by Brother. Since you will be in
possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold
against the credit card account number that
you provide until Brother receives your
original Product and determines that your
original Product is entitled to warranty
coverage. Your credit card will be charged up
to the cost of a new Product only if: (i) you do
not return your original Product to Brother
within five (5) business days; (ii) the problems
with your original Product are not covered by
the limited warranty; (iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired or
has not been sufficiently validated with a copy
of the proof of purchase (bill of sale). The
replacement Machine you receive (even if
refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep
the replacement Machine that is sent to you
and your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product.
Except for that repair or replacement as
described above, Brother shall not be liable
for any direct, indirect, incidental or
consequential damages or specific relief.
Because some states do not allow the
exclusion or limitation of consequential or
incidental damages, the above limitation
may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF
ALL OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY
AND ALL WARRANTIES OTHER THAN
THIS ONE, WHETHER EXPRESS OR
IMPLIED, INCLUDING IMPLIED
WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR
PURPOSE, ARE HEREBY DISCLAIMED.
• This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother's obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
• This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
• This Limited Warranty (and Brother's
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important: We recommend that you keep all
original packing materials, in the event that
you ship this Product.
THE FAX MACHINE LIMITED WARRANTY (USA)
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be deemed
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the MFC/Facsimile machine must be delivered or
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service
Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your User’s Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine
to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest Authorized
Service Center call 1-877-BROTHER.
Internet support: support@brother.ca or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
vi
LIMITED WARRANTY (CANADA)
Safety precautions
To use the fax machine safely
Save these instructions for later reference.
WARNING
There are high voltage
electrodes inside the fax
machine. Before you clean the
fax machine or clear a paper
jam, make sure you have
unplugged the power cord from
the power outlet.
Be careful not to cut yourself
on the sharp edges of the
metal part shown in the
illustration.
Sharp Edge
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
After you have just used the
machine, some internal parts
are extremely HOT! Please be
careful.
WARNING
■
Use caution when installing or modifying telephone lines. Never touch
telephone wires or terminals that are not insulated unless the telephone line has
been disconnected at the wall jack. Never install telephone wiring during a
lightning storm. Never install a telephone jack in a wet location.
■
Install equipment with a power cord near an AC power outlet/socket that is
easily accessible.
■
To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunication line cord.
■
Do not use a telephone in the vicinity of gas leak to report leak.
vii
Caution
■
Lightning and power surges can damage this product! We recommend that you
use a quality surge protection device on the AC power line and on the telephone
line, or unplug the lines during a lightning storm.
■
Do not use this product near appliances that use water, in a wet basement or
near a swimming pool.
■
Avoid using a telephone other than a cordless type during an electrical storm.
There may be a remote risk of electric shock from lightning.
Choosing a location
Place the fax machine on a flat, stable surface that is free of vibration and shocks,
such as a desk. Put the fax machine near a telephone jack and a standard, grounded
power outlet. Choose a location where the temperature remains between 50°F and
95°F (10°-35°C).
Caution
■
Avoid placing the fax machine in a high-traffic area.
■
Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
■
Do not expose the fax machine to direct sunlight, excessive heat, moisture, or
dust.
■
Do not connect the fax machine to electrical outlets controlled by wall switches
or automatic timers.
■
Disruption of power can wipe out information in the fax machine’s memory.
■
Do not connect the fax machine to electrical outlets on the same circuit as large
appliances or other Equipment that might disrupt the power supply.
■
Avoid interference sources, such as speakers or the base units of cordless
phones.
viii
NO !
NO !NO !
Quick Reference Guide
Sending faxes
Automatic transmission
1
Insert the original face down in the
ADF (up to 10 pages).
2
Enter the fax number you want to
call.
3
Receiving faxes
Select Receive Mode
1
Fax Start
Press
Receive Mode
Press
FAX ONLY, FAX/TEL
TAD:ANSWER MACH.
If you select
you set Ring Delay and F/T Ring
Time. (See Setting the Ring Delay
on page 5-2 and Setting the F/T Ring Time (FAX/TEL mode only)
on page 5-3.)
.
FAX/TEL
to select
,
MANUAL
or
, make sure
Storing numbers
Storing One-Touch Dial numbers
1
2
3
4
5
6
.
Storing Speed-Dial numbers
1
2
3
4
5
6
7
Menu/Set, 6, 1
Press
Press a One-Touch key where you
want to store a number.
Enter a number (up to 20 digits),
and then press
Enter a name (up to 15 characters)
or leave it blank, and then press
Menu/Set
Press or to select the type
of number and press
Stop/Exit
Press
Menu/Set, 6, 2
Press
Enter a two-digit Speed-Dial
number (00-99).
Menu/Set
Press
Enter a number (up to 20 digits),
and then press
Enter a name (up to 15 characters)
or leave it blank, and then press
Menu/Set
Press or to select the type
of number and press
Stop/Exit
Press
Menu/Set
.
.
.
Menu/Set
.
.
.
.
Menu/Set
.
.
Menu/Set
.
.
ix
Dialing operations
One-Touch Dialing
1
Insert the original face down in the
ADF.
2
Press the One-Touch key where
you want to call.
3
Speed-Dialing
1
2
3
Fax Start
Press
Insert the original face down in the
ADF.
Search/Speed-Dial
Press
press
#
and the two-digit
Speed-Dial number
Fax Start
Press
.
.
.
, then
Making copies
Making a single copy
1
Insert the original face down in the
ADF.
2
Sorting multiple copies
1
2
3
4
5
Copy/Reports
Press
Insert the original face down in the
ADF.
Copy/Reports
Press
Enter the number of copies you
want (up to 99).
Menu/Set
Press
Press or to select
and then press
.
Copy/Reports
twice.
.
SORT
,
.
Search
1
Insert the original face down in the
ADF.
2
3
4
Search/Speed Dial
Press
use the dial pad to enter the first
letter of the name you are looking
for.
Press or to search the
memory.
Fax Start
Press
shows the name you want to call.
, when the LCD
and
Brother fax back system:
In USA: 1-800-521-2846
Brother Global Web Site:
http://www.brother.com
Frequently Asked Questions (FAQs)
and Product Support
http://www.brother.com
Brother Accessories & Supplies:
In USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-877-BROTHER (voice)
Thank you for buying a Brother fax machine. This fax machine is simple to use, with
LCD screen instructions to guide you through programming it. You can make the
most of the fax machine by taking a few minutes to read this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking the
Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to important warnings,
notes and actions. To make things clearer and to help you press the correct keys,
we used special fonts and added some of the messages that will appear in the LCD.
BoldBold typeface identifies specific keys on the fax machine control
panel.
ItalicsItalicized typeface emphasizes an important point or refers you to a
related topic.
Warnings inform you what to do to avoid possible personal injury or damage
to the machine.
Cautions specify procedures you must follow or avoid to prevent possible
damage to the machine.
Notes tell you how you should respond to a situation that may arise or give
tips about how the current operation works with other features.
Improper Setup alerts you to devices and operations that are not compatible
with the fax machine.
INTRODUCTION 1 - 1
Fax Test Sheet and Product Registration (USA only)
After setting your Station ID, please fill in the Test Sheet included with the fax
machine and fax it to Brother’s Automated Fax Response System as your first
transmission. This will check that your fax machine is working properly.
To get a response, you must have set up your Station ID.
(See Setting the Station ID on page 4-2.)
In USA only: 1-877-268-9575 (fax)
When your Test Sheet is received, a Confirmation Sheet and Product Registration
form will be sent back to your fax machine.
Please fill in the form and return it to complete your registration.
1 - 2 INTRODUCTION
Part names
■
Front view
3 Telephone
Line Cord
2 Telephone
Handset
1 Handset
Curled Cord
4 Paper Wire
Extension
5 Paper Tray
6 Paper Guides
7 Control Panel
No. NameDescription
1Handset Curled CordTo connect the machine and the telephone
handset.
2Telephone HandsetYou can call someone by using this.
3Telephone Line CordConnect the fax machine to a telephone wall jack.
4Paper Wire ExtensionSupport paper here.
5Paper TrayLoad paper here.
6Paper GuidesPress and slide it to fit the original width.
7Control PanelUse the keys and display to control the fax
machine.
■
Rear view
9 Telephone
Line Jack
8 External Telephone
Line Jack
No. NameDescription
8External Telephone Line
Jack
Plug in the modular plug on the external
telephone line here.
9Telephone Line JackPlug in the modular plug on the telephone line
here.
INTRODUCTION 1 - 3
Control panel overview
1
2
13
12
3
456
1 LCD (Liquid Crystal Display)
Displays messages to help you set
up and operate your machine.
2 Search/Speed Dial
Lets you dial stored phone and fax
numbers by pressing # and a
two-digit number. Also, lets you look
up numbers stored in the dialing
memory.
3 Dial Pad
Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.
The # key lets you switch the dialing
type during a telephone call from
PULSE
to
TONE
. (Canada Only)
4 Receive Mode
Use to select how your machine will
handle incoming calls.
5 Redial/Pause
Re-dials the last number called.
Also inserts a pause in quick-dial
numbers.
7
89
10
6 Hook
Lets you dial telephone and fax
numbers without lifting the handset.
7 Hold/Caller ID
Lets you place calls on hold. Also,
lets you view or print the Caller ID
list.
8 Resolution
Sets the resolution when you send a
fax or make a copy.
9 Stop/Exit
Stops a fax, cancels an operation or
exits from Menu mode.
: Fax Start
Starts an operation, such as
sending a fax.
A Copy/Reports
With original in the ADF: Makes a
copy. Without original in the ADF:
Lets you access the Reports menu
so you can select a report to print:
HELP LIST, QUICK-DIAL
TRANSMISSION, FAX JOURNAL
TEL.INDEX, USER SETTINGS
MEMORY STATUS
List.
11
,
,
and
1 - 4 INTRODUCTION
B One-Touch Dial Keys
These four keys give you instant
access to previously stored phone
and fax numbers.
C Navigation Keys:
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in your machine.
or
Press to scroll forward or backward
to set a menu selection.
You can also use these keys to do
an alphabetical search for the
names of stored numbers.
or
Press to scroll through the menus
and options.
—OR—
You can press these keys to adjust
the beeper, ring or speaker volume.
INTRODUCTION 1 - 5
About fax machines
If you’ve never used a fax machine before, it might seem a little mysterious. But
you’ll soon recognize the unusual fax tones on your phone line, and be able to send
and receive faxes easily.
Custom features
Do you have Voice Mail on the phone line?
If you have Voice Mail on the phone line where you will install your new fax machine,
there is a strong possibility that Voice Mail and the fax machine may conflict with
each other while receiving incoming calls.
Why should there be problems?
Since both the fax machines and Voice Mail will pick up the call after the number of
rings you have set, each of them has the ability to keep the other from receiving
calls.
For example, if your Voice Mail is set to answer after two rings and the fax machine
is set to answer after four, your Voice Mail will stop the fax machine from receiving
faxes.
If you set Voice Mail and the Brother machine to answer after the same number of
rings, there is no way of knowing which one will answer first. It is important to
remember that neither Voice Mail nor the fax machine can pass the call back to the
other after the call has been answered.
How can you avoid possible problems?
A very good way to avoid problems like the one mentioned, is to get a second phone
number on your present phone line.
Many people with Voice Mail choose this service, which is called “Distinctive Ring”,
and they are very satisfied with it. (See Distinctive Ring on page 5-8.)
Another way to avoid possible problems is to replace your Voice Mail with an
answering machine. Your Brother fax machine is designed to work with an
answering machine or TAD (telephone answering device).
(See Connecting an external telephone answering device (TAD) on page 1-9.)
1 - 6 INTRODUCTION
Fax tones and handshake
When someone is sending a fax, the fax machine sends fax calling tones (CNG
tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after
you dial and press
dialing. During that time, the sending machine must begin the “handshake” with the
receiving machine.
Each time you use automatic procedures to send a fax, you are sending CNG tones
over the phone line. You’ll soon learn to listen for these quiet beeps each time you
answer a phone on your fax line, so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud, chirping
sounds. A receiving fax chirps for about 40 seconds over the phone line, and the
LCD shows
If the fax machine is set to the
automatically with fax receiving tones. If the other person hangs up, the fax machine
will continue to send the “chirps” for about 40 seconds, and the LCD continues to
show
RECEIVE
The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the
receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the
fax machines can understand how each is sending and receiving the fax. The
handshake cannot begin until the call is answered, and the CNG tones only last for
about 60 seconds after the number is dialed. So it is important for the receiving
machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD) on your fax
line, your TAD will decide the number of rings before the call is answered.
Pay special attention to the directions for connecting a TAD in this chapter.
(See Connecting an external telephone answering device (TAD) on page 1-9.)
Fax Start
RECEIVE
.
. To cancel the receiving, press
and they will continue for about 60 seconds after
FAX ONLY
mode, it will answer every call
Stop/Exit
.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check a fax
transmission while it is in progress. ECM transmissions are only possible between
machines that both have this feature. If they do, you may send and receive fax
messages that are continuously being checked by the machine.
The fax machine must have enough memory for this feature to work.
INTRODUCTION 1 - 7
Connections
Connecting an external telephone
Your machine is equipped with a handset that you can use as a regular phone.
However you can also connect a separate telephone (or telephone answering
device) directly to the fax machine.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on
the back side of the fax machine.
.
Extension
Telephone
External
Telephone
Whenever this external phone (or TAD) is in use, the screen displays
EXT. TEL IN USE
, and, if the fax handset is lifted, an alarm sounds.
To disconnect the call on the external phone and switch to the fax, lift the handset
and press
1 - 8 INTRODUCTION
Hook
.
Connecting an external telephone answering device (TAD)
Sequence
You may choose to connect an answering device. However, when you have an
external TAD on the same telephone line as the fax machine, the TAD answers all
calls and the fax machine “listens” for fax calling (CNG) tones. If it hears them, the
fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones,
the fax machine lets the TAD continue playing your outgoing message so your caller
can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings). The
fax machine cannot hear CNG tones until the TAD has answered the call, and with
four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”.
Make sure you carefully follow the instructions in this manual for recording your
outgoing message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds four rings.
If you do not receive all your faxes, you must reset the setting on your external
TAD to four rings or less.
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe
to your telephone company’s Distinctive Ring service, have registered the
distinctive ring pattern on the fax machine, use that number as a fax number
and set your machine’s Receive mode to
is four rings on the external TAD when you have the telephone company’s
Distinctive Ring Service.
MANUAL
. The recommended setting
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of the fax machine. If your TAD is
plugged into a wall jack, both your fax machine and the TAD will try to control
the phone line. (See illustration on page 1-10.)
INTRODUCTION 1 - 9
Do not connect a TAD elsewhere on the same phone line (unless you have
the Distinctive Ring service).
TAD
TAD
Connections
The external TAD must be plugged into the back side of the fax machine, into the
jack labeled EXT. The fax machine cannot work properly if you plug the TAD into a
wall jack (unless you are using Distinctive Ring).
1
Plug the telephone line cord from the wall jack into the back side of the fax
machine, in the jack labeled LINE.
2
Plug the telephone line cord from your external TAD into the back side of the
fax machine, in the jack labeled EXT. (Make sure this cord is connected to the
TAD at the TAD’s telephone line jack, and not its telephone set jack.)
3
Set your external TAD to four rings or less. (The fax machine’s Ring Delay
setting does not apply.)
4
Record the outgoing message on your external TAD.
5
Set the TAD to answer calls.
6
Set the Receive Mode to
(See Choosing the Receive Mode on page 5-1.)
TAD:ANSWER MACH.
1 - 10 INTRODUCTION
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows
the fax machine time to listen for the fax CNG tones of automatic
transmissions before they stop.)
2
Limit your speaking to 20 seconds.
3
End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 51 and Start.”
We recommend beginning your OGM with an initial 5-second silence because
the fax machine cannot hear fax tones over a resonant or loud voice. You may
try omitting this pause, but if the fax machine has trouble receiving, then you must
rerecord the OGM to include it.
When you leave your fax machine set in TAD mode, all calls will be answered by the
externally connected telephone answering device. Fax calls will be received
automatically if they come from a machine that sends standard Calling tones (CNG).
Incoming Call
The call is picked up
by the TAD.
(Recommended TAD
ring delay is 2 rings.)
Fax reception is
automatically
activated by
fax tones.
The fax message
is received on
paper.
Quick-dial
fax call
The external TAD
outgoing message
begins (recommended
length of 20 seconds
or less).
Voice call
The caller leaves a
voice message on the
external TAD.
The caller must press
Manual
fax call
The caller can also
send a fax message
after the voice message.
Start or enter your
Fax Receive code
to activate the
machine and press
Start.
The fax message is
received on paper.
INTRODUCTION 1 - 11
Special line considerations
Roll Over phone lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls to each other if they are busy. The calls are usually passed
down or “rolled over” to the next available phone line in a preset order.
The fax machine can work in a roll over system as long as it is the last number in the
sequence, so the call cannot roll away. Do not put the fax machine on any of the
other numbers; when the other lines are busy and a second fax call is received, the
fax call would be transferred to a line that does not have a fax machine. The fax
machine will work best on a dedicated line.
Two-Line phone system
A two-line phone system is nothing more than two separate phone numbers on the
same wall outlet. The two phone numbers can be on separate jacks (RJ11) or
combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack.
RJ11 and RJ14 jacks may be equal in size and appearance and both may contain
four wires (black, red, green, yellow). To test the type of jack, plug in a two-line
phone and see if it can access both lines. If it can, you must separate the line for the
fax machine. (See Easy Receive on page 5-3.)
Converting telephone wall outlets
There are three ways to convert to an RJ11 jack. The first two ways may require
assistance from the telephone company. You can change the wall outlets from one
RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and
slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line
2) and a third RJ14 jack (Lines 1 and 2). If the fax machine is on Line 1, plug the fax
machine into L1 of the triplex adapter. If the fax machine is on Line 2, plug it into L2
of the triple adapter.
1 - 12 INTRODUCTION
Triplex Adapter
RJ14
RJ11
RJ14
Installing fax machine, external two-line TAD and two-line telephone
When you are installing an external two-line telephone answering device (TAD) and
a two-line telephone, the fax machine must be isolated on one line at both the wall
jack and at the TAD. The most common connection is to put the fax machine on Line
2, which is explained in the following steps. The back of the two-line TAD must have
two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will
need at least three telephone line cords, the one that came with the fax machine and
two for your external two-line TAD. You will need a fourth line cord if you add a
two-line telephone.
1
Place the two-line TAD and the two-line telephone next to the fax machine.
2
Plug one end of the telephone line cord for the fax machine into the L2 jack of
the triplex adapter. Plug the other end into the LINE jack on the back side of
the fax machine.
3
Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line
TAD.
4
Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the fax machine.
Triplex Adapter
Two Line Phone
External Two Line TADFAX machine
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the fax machine’s wall outlet. You can plug the
telephone line cord from the two-line telephone into the L1+L2 jack of the triplex
adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line
TAD.
INTRODUCTION 1 - 13
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