Brady BradySoft 8 User Manual

Database Manager

User manual

DMAN-US- 08/11/05

The information in this manual is not binding and may be modified
without prior notice.

Supply of the software described in this manual is subject to a user
license. The software may not be used, copied or reproduced on any
medium whatsoever, except in accordance with this license.

No portion of this manual may be copied, reproduced or transmitted
by any means whatsoever, for purposes other than the personal use
of the buyer, unless written permission is obtained from Braton
Groupe sarl.

©2005 Braton Groupe sarl ,

All rights reserved.

TEKLYNX and its products are registered trademarks of Braton
Group Sarl or its subsidiaries. All other trademarks and product

names are the property of their respective owners.

Table of Contents

Chapter 1: Connecting to database files . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Database Connections window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Connect the Database Manager module to the database . . . . . . . . . . . . . . 1-4

Modify the database connection parameters . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Remove a connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Chapter 2: Database file structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Choose a database from the list of connections. . . . . . . . . . . . . . . . . . . . . 2-10

Choose a table in a database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Add a table to the active database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Delete a table in the active database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

View/hide active table’s data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Define a key field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Define a field’s type of content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Define a field’s maximum size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Allow an empty field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Chapter 3: Database contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Select records according to their content. . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Use the content of a field to find a record. . . . . . . . . . . . . . . . . . . . . . . 3-16

Select all identical records. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Select an identical record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Find a record according to its row in the table . . . . . . . . . . . . . . . . . . . . . . 3-18

Create a new record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Modify a record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Sort a series of records by alphanumerical order . . . . . . . . . . . . . . . . . . . . 3-20

Delete a record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Chapter 4: Database queries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Add a query . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Select/deselect one or more fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Modify the order of fields selected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Create a filter using predefined data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Apply a logical operator to several filters . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Sort the list of filters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Remove a filter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Modify a filter in SQL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Choose an existing query in a database . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Chapter 5: Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Display options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32

Preview the document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32

Display the label design software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32

Select a document to be printed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-33

Create a new label template for printing. . . . . . . . . . . . . . . . . . . . . . . . 5-33

Select an existing label template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-33

Select a printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34

Configure the selected printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34

Select records to be printed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35

Selecting records manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-35

Selecting records automatically. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-36

Configure the print media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-36

Display the selected printer’s properties. . . . . . . . . . . . . . . . . . . . . . . . . . . 5-37

Define the number of printed pages according to a field . . . . . . . . . . . . . . 5-37

Launch printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38

Launch printing manually each time . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38

Update variable with database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38

Merge Database attached to document . . . . . . . . . . . . . . . . . . . . . . . . 5-38

Allow the database to be edited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-39

Stop printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-39

Refresh database view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-39

Close a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-40

Chapter 6: Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-41

CHAPTER 1
CONNECTING TO DATABASE FILES

Database Connections window

The Database Connections window is used to connect the software to
the various database files that are to be used.

3

Connect the Database Manager module to the

Note

database

Database Manager must be open in the Database Connections
window.

A wizard is available to help you connect the software to the
most frequently used databases. Choose the format option
that matches your database format. If the format required is
not available, do the following:

Click Add...
Select a database type from the list

- or ­Select Others
Click Connection Setup

Click the Provider tab of the dialog box
Select the required provider

4

Click Next >>

Note

The choice of provider changes according to the system’s type
of database.

Click the ’...’ search button
Select a file
Click Open

5

Click OK
Click Next
Enter a name for the connection

Click Finish

6

Note

You can repeat this procedure as often as necessary to obtain
the required number of connections.

Modify the database connection parameters

Database Manager must be open in the Database Connections
window. The required connection must be selected.

Click Edit
Make the required changes

7

Remove a connection

Database Manager must be open in the Database Connections
window. The required connection must be selected.

Click Remove

8

CHAPTER 2
DATABASE FILE STRUCTURE

Database Structure window

The Database Structure window is used to manage the structure of
the database file: to add, modify or delete tables/fields etc.

9

Choose a database from the list of
connections

Database Manager must be open in the Database Structure
window.

Click on the Database drop-down list
Click on the data required

Choose a table in a database

Database Manager must be open in the Database Structure
window.

Click on the Table drop-down list
Click on the data required

10

Add a table to the active database

Database Manager must be open in the Database Structure
window.

Click Add table
Enter the name of the new table
Click OK

You can also copy the structure of the table from a table that already
exists in the selected database. To do so:

Tick the box next to Duplicate with
Click on the drop-down list
Click on the data required
Click OK

11

Delete a table in the active database

Database Manager must be open in the Database Structure
window.

Click on the Table drop-down list
Click on the data required

Click Delete table

View/hide active table’s data

Database Manager must be open in the Database Structure
window.

Click View data

Define a key field

Database Manager must be open in the Database Structure
window.

Tick the box next to the required field

Click Apply

12