Benq DMS Local User Manual

DMS Local

User Manual

Copyright2

Copyright

Copyright 2020 BenQ Corporation. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system or translated into any language or computer language, in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual or otherwise, without the prior written permission of BenQ Corporation.

All other logos, products, or company names mentioned in this manual may be the registered trademarks or copyrights of their respective companies, and are used for

informational purposes only.

Disclaimer

BenQ Corporation makes no representations or warranties, either expressed or implied, with respect to the contents hereof and specifically disclaims any warranties, merchantability or fitness for any particular purpose. Further, BenQ Corporation reserves the right to revise this publication and to make changes from time to time in the contents hereof without obligation of BenQ Corporation to notify any person of such revision or changes.

This user manual aims to provide the most updated and accurate information to customers, and thus all contents may be modified from time to time without prior notice. Please visit http://www.benq.com for the latest version of this manual.

The illustrations and the screens shown in this guide are for your reference. The actual content and available functions may vary by the connected devices and the product supplied for your region.

Table of Contents 3

Table of Contents

Introduction .................................................................. 5

System requirements ..............................................................................5

Initial Setup ................................................................... 6

Connecting the device(s) and computer to a network...................6

Installing DMS Local ................................................................................7

Configuring Settings (For Projectors Only).......................................7

Using DMS Local .......................................................... 8

Launching DMS Local for the First Time............................................ 8

Closing DMS Local.................................................................................10

The DMS Local Main Page ...................................................................11

Adding Devices to DMS Local ............................................................12

Managing Your devices .........................................................................15

Creating Groups...............................................................................16

Renaming a Device...........................................................................17

Deleting a Device .............................................................................17

Device Tree Icons ..................................................................................18

Status Icons ........................................................................................18

Monitoring Your Devices.....................................................................19

The Device Panel..............................................................................19

The Information Tab........................................................................22

Controlling Your devices......................................................................24

The Control Tab (Single BenQ Projector).................................25

The Control Tab (Single Non-BenQ Projector).......................26

The Control Tab (Single BenQ Display) .....................................27

The Control Tab (Multiple Projectors).......................................28

The Control Tab (Multiple Displays)...........................................29

The Control Tab (Multiple Devices)............................................30

Quick Settings ...................................................................................31

Direct Command Input...................................................................33

Table of Contents4

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Scheduling a Task for Your Devices .................................................. 37

Creating/Editing a Scheduled Task............................................... 38

The App List Tab ................................................................................... 40

Viewing Installed Apps.................................................................... 40

Editing an App Name and Description ....................................... 42

Installing an App ............................................................................... 43

Uninstalling an App.......................................................................... 44

Updating the Android Operating System on your Device..... 45

Setting a Login Password for DMS Local......................................... 46

Other Functions .................................................................................... 47

Generating an Error Report (For Projectors Only)................ 47

Exporting Device Listings............................................................... 48

Updating Firmware (For Projectors Only) ................................ 48

Virtual Keypad (For Projectors Only) ........................................ 49

Error Notifications via E-mail (For Projectors Only).............. 50

Backing Up Device Listings............................................................ 52

Transferring Device Listings to DMS Cloud via Agent Mode 53

About DMS Local ....................................................... 58

Troubleshooting.......................................................... 59

Appendix: About DMS Cloud.................................... 60

Introduction 5

Introduction

DMS Local is a software tool for computers that enables remote and centralized management of multiple digital projectors and/or displays by IT administrators/ technicians via a local network. DMS Local’s management capabilities include the ability to remotely monitor, control, and configure projectors/displays individually or as groups.

DMS Local is designed for use in settings where multiple devices are spread out across various spaces and, as a result, needs a central portal to manage and monitor each device remotely, for example a multi-floored office building or a school with multiple classrooms.

System requirements

To install and run DMS Local, a computer must meet the following minimum hardware and software requirements.

CPU Intel i7 2.6GHz Free memory 8 GB Hard disk space 2 GB Connectivity • Wi-Fi capability

• RJ-45 Ethernet port

Display Resolution

Operating system

Other For certain functions within DMS Local, the following

1054x640 or higher

It is suggested that the resolution for your computer’s is set to 1054x640 or higher with a standard size/ratio to ensure the best visualization of the DMS Local interface.

• Windows 7 (32/64-bit)

• Windows 10

requirements may need to be met:

• Internet access

• A Gmail, Yahoo Mail, or Outlook Mail Service account

Mail accounts must be configured to allow less secure sign-ins for full functionality in DMS Local. For Gmail accounts, you can configure this setting in the Google Account > Apps with account access > Allow less secure apps menu. For other mail services, this setting should be located in the security settings menu for the service.

For a device to support management via DMS Local, the device must feature the following item:

• An RJ-45 Ethernet port with LAN control functionality

DMS Local also supports non-BenQ projectors that utilize the PJLink protocol.

Initial Setup6

Computer

Hub, switch or router

RJ-45 cables

Initial Setup

Before you can properly use DMS Local to manage your device(s), the following setup procedures must be completed:

• Connect the devices and computer to the same network

• Install DMS Local on your computer

• Configure device settings

Connecting the device(s) and computer to a network

To connect the devices and computer to the same network, follow the steps below:

1. Connect the devices to an Ethernet LAN or WAN network via a hub, switch or router using RJ-45 cables.

2. Connect the computer to the same network using either an RJ-45 cable or via a wireless connection.

• For details on the location of ports and connectors, please refer to the documentations for the computer and devices.

• It is suggested that you connect your computer to the network using a RJ-45 cable to ensure a stable connection.

3. [For Projectors Only]: Ensure that the IP address for each projector is properly set and that the IP address is shown on the OSD menu of the projector. You may need to contact your network administrator for assistance in setting the projectors’ IP addresses.

Initial Setup 7

Installing DMS Local

To install DMS Local on your computer, first ensure that the computer meets the minimum system requirements described on System requirements, then follow the steps below:

To avoid improper functioning for DMS Local, it is suggested that only one computer in the shared network install and run DMS Local. Multiple computers simultaneously running DMS Local will prevent DMS Local from functioning properly.

1. Download the DMS Local software from the following URL:

https://www.benq.com/content/dam/newb2b/Support/Software/DMS_Local/ dms_local_2.2.4.1.exe

2. Launch the installation file and follow the on-screen instructions to complete the installation.

Configuring Settings (For Projectors Only)

For DMS Local to be able to access a projector while it is in standby mode, the settings on the projector must be pre-configured by your IT administrator to ensure that the

Enable Network Standby Mode setting in the projector’s setting menu is set to On.

• For BenQ projectors, this setting can be found in either the System > Standby Settings > Network or Advanced > Standby Settings > Network menu.

• For non-BenQ projectors, refer to the documentation for the device.

• For certain projectors, “Monitor Out” should be enabled in the standby settings menu to ensure that the projector is accessible while in standby mode. Please refer to your projector’s user manual for details.

Using DMS Local8

Using DMS Local

Launching DMS Local for the First Time

Once you have completed the steps described in Initial Setup, you can launch DMS Local in one of the following ways:

• Click the Windows Start button and then select Programs > DMSLocal > DMSLocal.

• Double-click the DMSLocal icon on the Windows desktop.

When launching DMS Local for the first time, it is suggested that you connect your computer to the Internet and then update DMS Local’s database of devices to ensure that DMS Local features the most up-to-date information available on BenQ’s cloud service site. For more information on updating DMS Local’s database of devices, refer to the instructions in Adding Devices to DMS Local.

[For Projectors Only]: Some functions such as Error (For Projectors Only) icon projector panel,

Setting a Login Password for DMS Local, and Generating an Error Report (For Projectors Only)

are not available for current projector models.

After launching DMS Local for the first time, you will be prompted to enter an activation code before you can begin using the software. To obtain the activation code, follow the

steps below:

1. Apply for a license using one of the following methods:

- Click the Apply activation code link at the bottom of the Activate BenQ DMS Local prompt. Your computer will open the Get the license here webpage that will allow you to apply for a license and obtain the activation code.

- Open the BenQ Display Solutions website (https://dsdownload.benq.com/reg/18).

Using DMS Local 9

2. In the Get the license here webpage, enter the following information in their respective fields and then click Send.

a. Serial Number - Enter the 13-character serial number located on the chassis of

the display you want to control using DMS Local.

b. e-Mail - Enter your company or organization’s e-mail address where you want

the registration code to be sent. c. Industrial Classification - Select the industry for your company/organization. d. Company Name - Enter your company or organization’s name. e. Ver ifi c a ti o n Co d e - Enter the 4-digit code shown in the window colored box.

3. When all the required information for the Get the license here webpage is entered and submitted, a verification e-mail will be sent to the e-mail address entered in the e-Mail field. Open your e-mail inbox and click the Confirm link in

the verification e-mail to verify your e-mail address.

• If the serial number entered in the Get the license here page has been previously used to obtain an activation code via an e-mail address different from the one entered, a prompt will appear notifying you of this. You can then choose to change the e-mail address for the specified serial number and re-obtain the activation code using the new e-mail address.

• If you have previously verified the e-mail address entered in the Get the license here page, the activation code will be directly sent to the e-mail address.

• If you have not received a verification e-mail shortly after submitting the information in the Get the license here page, click the Resend me a verification email again button in the license application submission page.

Using DMS Local10

4. Once your e-mail address has been verified, the activation code will be sent to your e-mail address listed in the Key field.

5. Return to the Activate BenQ DMS Local window and enter the activation code shown in the Key field, and then click the Activate button.

Once you have activated DMS Local and begin using DMS Local for the first time, it is suggested that you update DMS Local’s database of devices to ensure that DMS Local features the most up-to-date information available on BenQ’s cloud service site. For more information on updating DMS Local’s database of devices, refer to the instructions in Adding Devices to DMS Local.

Closing DMS Local

When you are finished using DMS Local, closing the program window alone does not properly close DMS Local. You must fully exit the program to ensure that DMS Local is properly closed. To exit DMS Local, follow the instructions below:

1. Click in the Windows system tray.

Using DMS Local 11

3 4 5 6

2. Right-click the DMS Local icon and select Exit.

The DMS Local Main Page

The main page for DMS Local will be shown. The following items are featured on the DMS Local main page.

The illustrations and the screens shown in this guide are for your reference. The actual content and available functions may vary by the connected devices and the product supplied for your region.

No. Item Description

1 Device Tree

2 Device Panel

Shows all the devices and device groups managed by DMS Local in a tree-view structure.

See Adding Devices to DMS Local for more information on the adding devices to the device tree.

See Device Tree Icons for more information on the status icons shown in the device tree.

Shows status information for the device(s) or device groups selected in the device tree.

See The Device Panel for more information on the various fields featured in the device panel.

Using DMS Local12

No. Item Description

Click to refresh the status of the devices shown on the main page.

Refresh

DMS Local will automatically refresh the device status after a given interval of time. The refresh button is to allow users to get the most up-to-date information at any given time.

Click to search for and add devices to the DMS Local management system, or to create groups for better

Add

organization in the device tree.

See Adding Devices to DMS Local for more information on adding devices and device groups.

Click to access various system management functions for administrators, such as error reports, e-mail alerts, database

Settings

backups, and more.

See Other Functions for more information on the system management functions available for the Settings button.

Click to setup a login password for DMS Local.

User

See Setting a Login Password for DMS Local for more information on setting up a login password.

Provides various tools that allow you to further manage/ monitor devices and device groups, including the information

tab ( ), control tab ( ), and the schedule tab ( ).

For certain devices an apps list tab ( ) is also available in the Action Panel.

7 Action Panel

See The Information Tab, Controlling Your devices, or

Scheduling a Task for Your Devices for more information on

each tab in the Action Panel.

The action panel only appears when a device or device group is selected in the device panel. The information tab only appears when a single device is selected in the device panel.

Adding Devices to DMS Local

In order to manage a device via the DMS Local software, the device must first be added into the DMS Local device tree.

Before adding any devices, it is suggested that you first update DMS Local’s database of devices to ensure that DMS Local features the most up-to-date information regarding newly added devices, including their product names and available configurations. To update DMS Local’s device database, follow the steps below:

1. Ensure that the computer running DMS Local is connected to the Internet.

Using DMS Local 13

2. Click the Settings button and then select Update device definitions (JSON).

3. Once the prompt notifying you that the device definitions have been updated appears, restart DMS Local and begin adding devices.

To add device(s) to DMS Local follow the steps below:

Before following the steps below, ensure that your computer and devices are connected to the same network, as described in Connecting the device(s) and computer to a network.

1. Click the add button ( ) and then select Add new device.

2. In Add new device pop-up window, choose one of the following options:

- In the Network Interface field select the interface your computer is using to

connect to the network, and then click Scan.

The network interface can be either your computer’s network card (for wired connections) or its wireless card (for wireless connections).

Using DMS Local14

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- Check the Search specific IP range box, enter the IP range set for the devices in the network by the IT administrator, and then click Scan.

To obtain the IP range for the devices on your network, consult your IT administrator.

3. After DMS Local is finished scanning, a list of devices that are connected to your network will appear. In the devices list you can choose from the following options:

a. Check the box next to the device(s) you want to add or check the select all box to

select all the devices on the list.

b. Enter a name for the device in the Name field. If you do not enter a name in the

field, the default name for the device (the IP address for the device followed by the device’s model name) will be used.

c. Enter a description for the display in the Description field to provide more

detailed information about the device to be viewed in the Information Tab.

d. [For BenQ projectors and displays only] Click the numbered button in the

Identify field to help you identify which device corresponds to the device name shown. Once you click the numbered button, the corresponding device will flash a screen to help you identify the respective device.

Using DMS Local 15

4. Once you have finished with the options described above, click Add to add the selected devices.

Managing Your devices

Once you have added the device(s) into the DMS Local system, the devices will appear in the device tree on the main page. Initially all newly added device will be listed in the Uncategorized group of devices.

To help you better organize and identify your devices, DMS Local features the following options:

• Create Device Groups

• Rename Devices

• Delete Devices

Using DMS Local16

Creating Groups

In instances where DMS Local is used to manage a large number of devices spread out over various spaces, organizing devices into groups may be useful to manage your devices. To create a device group follow the steps below:

1. Select the All category in the device tree, then click the add button ( ) and select Add new group.

• A sub-group can be created within a group by selecting the group in the device tree that you want to create the sub-group in and then following the steps described in this section.

• A group cannot be created within the Uncategorized group in the device tree.

2. In the Add new group pop-up window enter a name for the group and then click Add.

3. Once the new group has been created, it will appear in the device tree. You can begin adding devices to the group by selecting the respective device in the device

tree, dragging it into the group, and then confirming the addition.

A device can only be part of one group at a time.

4. To rename a group, right-click the group you want to rename and select Rename.

Using DMS Local 17

Renaming a Device

As described in Adding Devices to DMS Local, the Add new device menu allows you to rename a device while adding it to DMS Local. In instances where a device is not renamed while it is being added to DMS Local, the device will be added using its default name (the IP address for the device followed by the device’s model number). You can then rename a device to a more easily identifiable name at any time by following the steps below:

1. Right-click on the device you want to rename in the device tree, and then select Rename.

2. In the Rename menu enter the new name and then click Rename.

Deleting a Device

To delete a device from the device tree, right-click on the device you want to delete in the device tree, and then select Delete.

Using DMS Local18

Device Tree Icons

As described earlier, the device tree lists all devices managed by DMS Local in a hierarchical, tree-view structure. The device tree also shows various icons that allow you to quickly view the current status of all devices and whether or not there are any errors causing the device to malfunction.

Status Icons

Icons that indicate the current status of each device appears to the left of the device’s name in the device tree. Icons that indicate errors for a device appears to the right of the

device’s name in the device tree. The table below provides descriptions of each icon.

Icon Status Description

Online The device is powered on.

Standby The device is in standby mode.

The device is undetected by DMS Local.

Offline

Error*

*For projectors only

This status usually indicates a problem with the device’s connection to the network or with the network itself, in such instances it is suggested that you check the device’s connection.

There is an error detected with the projector. For a more detailed description of the error, check the projector’s Error column in the Projector Panel.

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