Axis Communications RightFax 8.5 User Manual

RightFax

8.5 User Guide

RightFax 8.5 User Guide

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NTRODUCTION

I

ABOUT RIGHTFAX 8.5

RightFax is a comprehensive network fax solution for creating, sending,
receiving, and managing faxes directly from a user’s desktop computer. RightFax
features and intuitive design make faxing as easy as printing to a network printer.
A user can enhance the fax by adding a cover page and attaching documents.

FaxUtil™ is the RightFax mailbox where users create, view, print, and manage
faxes. With FaxUtil, users can forward, route, and delete faxes. They can view
other users’ fax mailboxes and delegate views into their personal fax mailboxes.

The RightFax fax server manages network print queues assigned to faxing,
converts outgoing faxes, schedules outgoing faxes, and routes incoming faxes.

RightFax 8.5 User Guide

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ABLE OF CONTENTS

T

About RightFax 8.5............................................................................................................. 2

RightFax Systray for Desktop............................................................................................. 4

Starting up....................................................................................................................... 4

First Time Logging into the RightFax Systray ............................................................... 5

Incoming Faxes............................................................................................................... 6

Outgoing Faxes ............................................................................................................... 6

Using the Fax Information Dialog Box .............................................................................. 7

The Main tab ................................................................................................................... 8

The Cover Sheet Notes Tab .......................................................................................... 10

The Attachments Tab.................................................................................................... 11

The More Options Tab.................................................................................................. 12

Running Fax Utility .......................................................................................................... 13

Getting Started .............................................................................................................. 13

Understanding your RightFax FaxUtil Options............................................................ 14

Creating and Sending Documents................................................................................. 15

To Send Your Document to a Fax Address .................................................................. 15

To Send Your Document to an E-mail Address ........................................................... 15

To Include a Cover Sheet with Your Document........................................................... 15

To Attach Files to Your Document............................................................................... 16

To Create an Individual Phonebook Entry.................................................................... 16

To Create a Group Phonebook Entry............................................................................ 16

Forwarding and Routing Documents............................................................................ 17

To Forward a Document to a Fax Number or E-mail Address..................................... 17

To Forward a Document to Another FaxUtil User on Your Network.......................... 17

Viewing Documents...................................................................................................... 17

Transmission Success and Failure ................................................................................ 18

Appendix A....................................................................................................................... 19

File Formats that Convert to Fax Format...................................................................... 19

RightFax 8.5 User Guide

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DESKTOP RIGHTFAX CLIENT

AX OPTIONS

F

RIGHTFAX SYSTRAY FOR DESKTOP

The Right Fax Systray allows you to fax any of your computer documents to any fax
machine from your desktop computer.

Starting up

When you first logon to your computer, there should be a fax icon in the bottom right
hand corner of your screen.

*If this icon does not
appear, go to the start menu,
go to APS, RightFax
Systray, right click and
choose verify.

RightFax 8.5 User Guide

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First Time Logging into the RightFax Systray

1. Right click on the RightFax icon on the bottom right hand corner of your computer
screen.

2. Chose “Configuration…” from the menu that comes up.

1. Change the User ID to your
building’s/department’s fax
login, all in caps. Then
click on OK

NOTE:
“Fax Server Name” should
already be set to
“spsfax.spsd.net”.

“Protocol” should be set to
“TCP/IP”

“Use Network Login ID?”
should NOT be checked

2. Click OK on the “Unable
to add port…” message
that comes up

3. Open NotePad, then go to File > Print, select
the RightFax Fax Printer, and click OK.

4. On the box that comes up, enter your
password for your fax login, Check the
”Remember password” box, and click OK.
Click cancel on the fax Information box that
comes up next.

5. Close out of NotePad.

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Incoming Faxes

Incoming faxes are forwarded into to your email accounts. You can open the fax as you
would open any email sent to you.

1. Log into Group Wise

2. Check incoming messages

The RightFax client applications let you easily create and fax documents directly from
your computer. You can create and send complex documents directly from a word
processing or other business application, select and fax existing document files with the
click of a button.

Outgoing Faxes

Create the document that needs to be faxed on your desktop

1. Complete your faxed document in your chosen application
(Word, Excel, Access, etc.)

2. Save your document under any name that you choose

3.

Select Print from
your file drop
down menu

In your printer menu choose the RightFax
Fax Printer as your selected printer.

4. Fax Information Dialog Box option will appear. Complete the cover
sheet by typing in the information using your tab key to go from field
to field.

RightFax 8.5 User Guide

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