Avision V5100 User Manual

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NetDeliver @V5100 User's Manual

Safety Information

When using this equipment, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

Indicates potentially hazardous situations, which if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

Important:

Indicates operational requirements and restrictions. Please read and follow these

instructions to ensure a proper operation and to avoid damage to the machine.

Note:

Indicates further explanation or clarification. Reading this is highly recommended.

Only use the AC adapter (Model: ADP-50ZB, Manufacturer: Delta Electronics Inc.) included with the equipment. Using other AC adapters may cause an electric shock or fire.

To avoid hazardous electric shock or fire, do not remove any covers or screws other than those specified in this manual.

Disconnect the power plug by pulling the plug, not the cable.

Do not touch the metal fingers of the ADF pad module. The edges are sharp and

touching them may result in injury.

Precautions

y Do not install the equipment near heating or air conditioning units. y Do not install the equipment in a humid or dusty place. y Be sure to use the proper AC power source. y Place the equipment securely on an even, flat surface. Tilted or uneven surfaces

may cause mechanical or paper-feeding problems.

y Retain the box and packing materials for shipping purposes.

Notice

Important

y Do not make copies of any item for which copying is prohibited by law.

y Copying the following items are normally prohibited by the local law:

y Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks,

pass-ports, driver's licenses.

y This machine is equipped with a function that prevents making counterfeit bank bills.

Due to this, images similar to bank bills may not be copied properly.

iii

Copyrights and Trademarks

Ethernet is a registered trademark of Xerox Corporation.

Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Other product names used herein are for identification purposes only and may be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

Warranty

The information contained in this document(s) is subject to change without notice.

The manufacturer makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of fitness for a particular purpose.

The manufacturer shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.

Table of Contents

1 Getting Started................................................................................1-1

Introduction .............................................................................................................1-1

Features..................................................................................................................1-1

External View..........................................................................................................1-3

The front view .............................................................................................. 1-3

The rear view ............................................................................................... 1-4

the Control Panel ......................................................................................... 1-5

Pre Installation Information.....................................................................................1-9

Internet Communication Features ........................................................................1-12

Scan to e-mail ............................................................................................ 1-12

scan to file.................................................................................................. 1-12

scan to file.................................................................................................. 1-13

Post Processing ......................................................................................... 1-14

2 Installing Your Machine .................................................................2-1

Minimum Configuration Requirements ...................................................................2-1

Checking Package Contents ..................................................................................2-2

Unlocking the Scan Unit .........................................................................................2-3

Setting up the Optional ADF (Auto Document Feeder) ..........................................2-4

Connecting the Cables ...........................................................................................2-5

Connecting the ADF Cable .......................................................................... 2-5

Connecting the Ethernet cable .................................................................... 2-6

Connecting the keyboard cable ................................................................... 2-6

Connecting the printer cable ........................................................................ 2-7

Connecting the Power and Turning on the Machine ................................... 2-8

3 Configuring the Machine................................................................3-1

Specifying the Administrator Information................................................................3-2

Specifying the administrator information by the control panel..................... 3-2

specifying administrator information by @V5100 Web page....................... 3-6

Specifying Network Configurations.........................................................................3-8

specifying network configuration by the control panel ................................. 3-8

specifying the network configuration by @V5100 Web page .................... 3-10

Specifying the Profile Template ........................................................................... 3-12

specify the profile templates by the Control Panel..................................... 3-12

the settings of filing server ......................................................................... 3-15

specifying the profile template by @V5100 Web page .............................. 3-24

4 Administration ............................................................................... 4-1

Administering the @V5100 by the Control Panel .................................................. 4-1

Administering the @V5100’s by Web Page........................................................... 4-2

Summary of Administrator Activities ...................................................................... 4-4

Administrator Activities Performed only On the Machine’s Homepage ............... 4-14

Adding a New User .................................................................................... 4-14

Modifying a Current User ........................................................................... 4-17

Deleting a Current User ............................................................................. 4-19

Setting Your Frequently Used Message .................................................... 4-21

5 Managing the Address Book ........................................................ 5-1

Managing Your E-mail Address Book.................................................................... 5-1

adding an e-mail address............................................................................. 5-1

Modifying an e-mail address ........................................................................ 5-5

Deleting an E-mail Address ......................................................................... 5-7

Managing Your Groups.......................................................................................... 5-9

adding A new group ..................................................................................... 5-9

Modifying group.......................................................................................... 5-11

Deleting group............................................................................................ 5-13

6 Managing Profiles.......................................................................... 6-1

Adding a New Profile on the Control Panel ........................................................... 6-1

Managing Profiles on @V5100 Web Page ............................................................ 6-7

adding a new profile ..................................................................................... 6-7

Modifying current profiles............................................................................. 6-9

Deleting profiles ......................................................................................... 6-11

7 Operation.........................................................................................7-1

Loading Paper ........................................................................................................7-2

notice on using the adf................................................................................. 7-2

placing document(s) in the adf..................................................................... 7-3

placing document(s) on the glass ................................................................ 7-4

Sending Your Document to E-mails .......................................................................7-5

Basic Operation ........................................................................................... 7-5

Advanced Operation .................................................................................... 7-7

Sending Your Document to Filing Servers ...........................................................7-10

basic operation........................................................................................... 7-10

Advanced operation ................................................................................... 7-12

Making Copy.........................................................................................................7-15

basic operation........................................................................................... 7-15

ADVANCED OPERATION......................................................................... 7-16

Adjusting Density ....................................................................................... 7-19

8 Troubleshooting.............................................................................8-1

Information Codes/Message...................................................................................8-1

Information Codes During Networking......................................................... 8-3

Information Codes During E-Mailing............................................................ 8-4

Information Codes During Filing .................................................................. 8-7

Clearing a Paper Jam...........................................................................................8-10

Removing the Abnormal Line Image ....................................................................8-11

Cleaning the ADF .................................................................................................8-12

Replacing the Snap-in Pad Module ......................................................................8-13

Cleaning the Glass ...............................................................................................8-15

9 Use @V5100 As A Scanner............................................................9-1

System Requirements ............................................................................................9-1

Installation procedure .............................................................................................9-1

Scanner Operation..................................................................................................9-2

A Glance of the User Interface ...............................................................................9-3

Editing Your Image .................................................................................................9-4

vii

Appendix ..................................................................................................a

Quick Guide ...............................................................................................................a

Specifications.............................................................................................................c

Index ..........................................................................................................................g

viii

1 Getting Started

Introduction

Thank you for purchasing our @V5100, an internet appliance. @V5100 offers

an unprecedented document delivery technology, transmitting paper

documents electronically over the internet. With @V5100, you can instantly

scan paper-based document and deliver the electronic image to various

destinations including e-mail addresses, printers, ftp servers, web, or

someone else’s computer on the network. The new way to distribute

documents is faster, more cost effective, and safer than any traditional

methods such as fax, mail, or courier.

Features

Scan to E-mail:

Connected to an Ethernet network and a SMTP server, @V5100 allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then

transmitted to remote recipients within minutes.

Scan to File:

@V5100 allows you to send scanned documents to a server or a personal

computer’s file folder over intranet with FTP(File Transfer Protocol), HTTP(Hypertext Transfer Protocol), HTTPS(a secure way of using HTTP), CIFS(Common Internet File System), AVPP(Avision Post Processing) protocol. The scan to filing feature off-loads the mail server from handling large attachments.

1-1

Digital Copying:

Connected to a color or black and white laser printer, @V5100 becomes a digital copier. With an intuitive control panel, making digital copy becomes fast and easy.

Multiple Pages Sending:

With the optional Auto Document Feeder, @V5100 allows a stack of 50-page document(s) to be continuously scanned at one time in reliable

quality to increase your efficiency.

Post Processing

The @V5100 can be used as a paper-scan input device with a thin client, which directs the back-end server to do various customized post processing.

Address Book/Profiles Managing:

@V5100 provides a convenient way to manage all the e-mail addresses and profiles(filing destinations). Simply by typing the machine's IP address in the URL field of your browser, @V5100 web page will be prompted. This web page allows you to create up to 2000 e-mail addresses and several

filing destinations to manage your document.

1-2

Getting Started

External View

THE FRONT VIEW

1. ADF Front Cover 4. ADF Paper Support

2. LCD-display 5. Document(s) Cover

3. ADF Paper Tray 6. Control Panel

* ADF (Automatic Document Feeder) unit is optional.

THE REAR VIEW

8 9

3 4

1. ADF Unit: To load multi-page document.

2. ADF Cable: To connect the main unit.

3. Power Jack To connect power cable.

4. ADF Connector To connect ADF cable.

5. Copy Connector

To connect printer supplied by Avision for high speed copies.

6. Keyboard Connector To connect keyboard.

7. USB Connector

To connect a personal computer with USB interface.

8. LAN Connector: To connect an ethernet cable.

9. Printer Connector: To connect a color laser printer.

* ADF unit is optional.

1-4

Getting Started

(141%)

THE CONTROL PANEL

Part A

Part B Part C Part D

Part A: Scaling Area:

Used to reduce document(s) down to 25% or enlarge up to 400%.

(93%)

(122%) (115%)

(86%) (81%)

(70%)

1. Increase scaling in 1% increment up to 400%

2. Decrease scaling in 1% Decrement down to 25%

3. Select scaling from the preset percentages

Part B: LCD-display & Function Keys:

Used to display current operation and select key working mode.

Function Keys and others:

Press to use the Copy function (also the default working mode).

Press to use the email function.

Press to use the filing function.

Getting Started

Press to select an email address from an address book or select a profile from a profile list.

Press to setup more settings for copy, e-mail or filing individually.

Press to previous screen or input.

Used to move to up/down/left/right.

Used to select a command.

Part C: The Numeric/Character Keypad:

Used to enter the network parameters or copy page number.

: Used to clear previous input.

: Used to select frequent used message shown in

the subject or memo field when sending e-mail. (Refer to the machine’s homepage to complete the settings.)

Part D: Start & Other Keys:

Used to select special requirement or the start key to send or copy your

document(s).

Select to end and count previous batch of scanning jobs.

Select to clear current settings and return to panel default settings.

Select to enter administrator menu.

Select to enter power saving mode.

• The Power LED – Used to indicate power on and ready status.

• The warning LED – Used to indicate error.

• The sleeping LED – Used to indicate power-saving

status.

Select to scan and send multi-page document on the document glass continuously or from the auto document feeder batch by batch.

Select to stop processing.

Select to start copying, e-mailing, or filing.

Getting Started

Pre Installation Information

@V5100 has to be setup properly on your network to perform e-mail and

filing functions. In order for other network devices to find the @V5100 on

the network, the following network parameters have to be collected from

your network administrator.

1. DHCP enable:

2. IP Address: . . .

3. Subnet mask: . . .

4. Gateway IP: . . .

5. DNS server: . . .

6. SMTP server:

7. SMTP port: 25

8. POP3 server:

9. POP3 port:

10. LDAP server: . . .

11. LDAP port:

Explanation of contents:

1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server.

2. *IP Address: The Internet Protocol (IP) address assigned to your machine by your network administrator.

3. Subnet Mask:

4. Gateway IP: The gateway IP address assigned by your

5. *SMTP Server:

The net mask address assigned by your network administrator.

network administrator.

The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port: The port number of your SMTP Mail Server.

7. *DNS server: The IP address of DNS Server assigned by your network administrator.

8. *POP3 Server: The IP address of your POP3 server.

9. *POP3 Port The port number of your POP3 Server. Please enter the DNS name or IP and port

number of your POP3 server if your mail server requires POP3 authentication before sending e-mails from the machine.

10. *LDAP Server: The IP address of your LDAP server.

11. LDAP Port:

The port number of your LDAP server.

1-10

Getting Started

Note:

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network--making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the @V5100.

2. *IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node.

The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

3. *SMTP: Stands for Simple Mail Transfer Protocol. It is the main communication protocol used to send and receive e-mail on the Internet.

4. DNS: Stands for Domain Name System. The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for the IP address, such as Pegasus.com.tw instead of

120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

6. LDAP: Stands for Lightweight Directory Access Protocol. LDAP enables users to access directories and address books directly from external networked devices to simplify document distribution.

1-11

Internet Communication Features

SCAN TO E-MAIL

@V5100 allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone via @V5100, @V5100 uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through internet.

@V5100

Intranet

Internet



@V5100



1-12

Getting Started

≈

E-mail Server

SCAN TO FILE

Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), CIFS (Common Internet File System), or AVPP (Avision Post Processing Protocol), @V5100 allows you to save scanned document directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What’s unique about this filing function is to let entire corporate users share one machine to send documents to each desired file folder on a designated server or individual computer.

@V5100

Intranet

FTP, HTTP,

HTTPS, AVPP

servers

CIFS servers

(Windows)

1-1

POST PROCESSING

The @V5100 uses an AVPP (Avision Post-processing Protocol) protocol to provide the post processing mechanism for filing document. The AVPP is a protocol developed by Avision. The distinguishing feature of such AVPP’s post processing is to treat the @V5100 as a workstation’s input device and a simplified post-processing controller. Before and after a document is filed, @V5100 will inquire a user how to manage the document further by following the applications (usually made of page programs like ASP, PHP, JSP etc…) on the post-end server. Such an architecture enables a single server to serve multiple sets of @V5100 simultaneously.

@V5100

AVPP

Post Process

Document Management System, OCR, CD-R, etc..

@V5100

Note:

The usage of AVPP needs to develop and deploy the back-end server page programs. These programs are not included in this product service, please consult with professional web page developers to provide a customized application system.

1-14

Getting Started

AVPP

Web Programs such as ASP, PHP, etc.

2 Installing Your Machine

This chapter is specifically targeted to the persons who are responsible for the

administration of @V5100. It is recommended that the administrator read this

chapter before installing the machine.

Minimum Configuration Requirements

To make the best of @V5100, the following configuration is required:

To send e-mails from @V5100:

• TCP/IP network

• A SMTP and a optional POP3 server

To file document(s) via intranet

• FTP, HTTP, HTTPS, CIFS, or AVPP Protocol environment

• Windows 95, Windows 98, Windows NT, Windows 2000, Windows Me,

Windows XP, HTTP or FTP server

To make copies from @V5100:

• A PostScript-compliant laser printer

2-1

Checking Package Contents

Unpack the box and check its components. If there is any item missing, contact your dealer immediately.

USB CABLE

Setting up Your Machine

Unlocking the Scan Unit

The scan unit is locked during transport to protect the scanning mechanism

from being damaged. Be sure to unlock the scan unit before using the

machine.

1). Locate the lock switch at the left side of the machine.

2). Push the lock switch down to the “Unlock” position.

Unlocked

Note:

If you need to move your @V5100 for repair or any other reason, be sure to lock your @V5100 before moving. To lock your @V5100, please do the following,

1. Turn off your @V5100.

2. If the scan unit is not located at the front of the glass, turn on the machine. After the scan unit is returned to the front end, turn off the machine.

3. Move the lock switch to the “Locked Position”.

Locked

2-3

Setting up the Optional ADF (Auto Document Feeder)

1. As shown in the figure below, lift the document cover to remove the studs from the hinge holes. The studs are loosely attached to the hinge holes in the purpose to cover your original when it is a few inches high.

2. Insert the studs of the ADF cover to the hinge holes on the document glass.

3. Raise the ADF Tray to about 45 degrees.

4. Pull down the wire legs beneath the ADF Tray and insert the wire legs to the holes on the document cover.

5. Pull out the ADF Tray extension to its full length.

Document Cover

Hinge hole

ADF Wire Legs

Stud

ADF Tray Extension

2-4

Setting up Your Machine

Connecting the Cables

CONNECTING THE ADF CABLE

Connect the ADF (Auto Document Feeder) cable (attached to the document(s) cover) to the ADF port at the back of @V5100.

ADF Cable

2-5

CONNECTING THE ETHERNET CABLE

1. Connect one end of your Ethernet LAN cable to an available port of

your Ethernet Hub.

2. Connect the other end to the network port at the back of your @V5100.

CONNECTING THE KEYBOARD CABLE

1. Connect the cable of the keyboard to the PS2 port at the back of @V5100.

Setting up Your Machine

CONNECTING THE PRINTER CABLE

1. Connect one end of the printer cable to the printer supplied by Avision.

2. Connect the other end to the “Copy port” of your @V5100. If your printer is not supplied by Avision, connect it to the “Printer port” of your @V5100.

Copy port

Printer port

Note:

To make copies through printer, please first turn on the printer and then turn on @V5100. Otherwise, you may encounter problem in making copies through the printer.

CONNECTING THE POWER AND TURNING ON THE MACHINE

1. Press the power switch to the “0” position to turn off @V5100.

2. Connect the small end of the power cable to the power port of your @V5100.

3. Connect the other end to an appropriate power outlet.

Setting up Your Machine

4. Press the power switch to the "I" position to turn on your @V5100. After showing the booting up message, the LCD display prompts the Copy ready status (preset) as shown below.

Note:

You can press the Power Saving button on the control panel to

switch to the power saving mode. If @V5100 is idle for four hours, it automatically shuts off the scanning lamp. Press any key (except the Power Saving button) to return to the ready status.

3 Configuring the Machine

This chapter is specifically targeted to the persons who are responsible for

the administration of @V5100. Administrator activities are password

protected with privileges that are denied to the ordinary users.

The following settings or destinations must be defined by the system

administrator before the @V5100 can be used to distribute the scanned

document on the network.

z Network and E-mail parameters: Defines the parameters for TCP/IP,

SMTP, and POP3 protocols to send your scanned document to e-mail

addresses.

z Filing destinations: Defines the protocols and destinations to send your

scanned document to FTP servers, web, or any personal computers on

the network.

Note:

• If the system administrator has chosen DHCP, then the IP address

of TCP/IP, gateway, subnet mask, and DNS server will be

automatically given.

• When installing the @V5100 for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date once you are familiar with the operation and functionality.

3-1

Specifying the Administrator Information

The Administrator information is password protected and available to the

Administrator only. When the machine is shipped, the login name and

password for the administrator are left blank. It is recommended that

system administrator of @V5100 create a new login name and password

before using the machine. The administrator can either use the control

panel or the @V5100 web page to specify the administrator information.

SPECIFYING THE ADMINISTRATOR INFORMATION BY THE CONTROL PANEL

1. Press

password message.

Admin. Login: Password:

2. Press Select blank. This prompts the following Administrator screen.

on the control panel. This prompts the login name and

as the default login name and password are left

1. General

2. Network configuration

3. Copy

4. E-Mail

5. Profile template

6. Function buttons

7. Management

8. Information

9. Exit

Configure the Machine

3. Choose Management. The following Management screen appears.

4. Enter your input and then press Select

5. Use S or T to scroll between items and finally choose Save & Exit to

save your desired settings.

Items which must be entered are marked with an “*” and are explained in

below: (Leave other items for the default value and modify at a later day)

Item Description

Admin. Profile Allow the system administrator to change his or her

1. Admin. Profile:

2. Security:

3. Billing:

4. Device e-mail address account:

5. External address book:

6. Add “To” addr. after sending: Yes

7. Add new profile after filing: Yes

8. Time to power saving: 1 hr

9. Enable device log: No

10. Panel display language:

11. Save & Exit:

12. Exit

Choice:

1. Login name (up to 16 characters or digits)

2. Password (up to 8 characters or digits)

3. E-mail address (up to 60 characters or digits)

(Note the login name and password are case-sensitive.)

3-3

Security

Allow the system administrator to define the security type and location of the security server. If you choose “Local” or “SMTP”, you can assign the accessing activities via the machine’s webpage.(Simply type the machine’s IP address in your browser).

Choice:

1. Type: No, HTTP, LDAP, SMTP, Local

2. Server URL: Enter the server URL if you choose

HTTP, LDAP, or SMTP as your security type.

3. Port: Enter port number if you choose HTTP,

LDAP, or SMTP as your security type.

Billing

Enter information if you wish to send the billing result.

Choice:

1. Method: By e-mail, By Web server

2. URL/To: Enter the URL address or e-mail address to send your billing result..

3. Port: Enter port number of the server.

4. Login Name: Enter login name of the server.

5. Password: Enter password of the server.

Device e-mail account

Enter logon information for SMTP or POP3 authentication.

Choice:

1. E-mail address: (default “From” address)

2. Authentication method: SMTP, POP3

3. Login name: (Login name for SMTP or POP3 authentication.)

4.Password: (Password for SMTP or POP3

authentication.)

External address book

If you wish to link external e-mail address book from other devices, enter your LDAP server here.

Choice:

1. LDAP server URL: Enter your LDAP server URL

here.

2. Port: Enter port number of the LDAP server.

3. Login name: Enter login name of the LDAP

server.

4. Password: Enter password of the LDAP server.

3-4

Configure the Machine

Add “To addr. after sending

Add new profile after filing

Time to power saving mode

Enable device log Choose yes if you need to enable device log for

Panel display language

Save and Exit Choose this to save the above settings and exit. Exit Choose this to exit without saving the above settings.

Choose yes to add the “To” address to current

address book after sending the e-mail from @V5100.

Choice: Yes, No

Choose yes to add the new profile to current profile

list after sending the scanned document to the server

from @V5100.

Choice: Yes, No

Set how long the machine will automatically enter the

power saving mode after the latest action.

Choice: 30 min., 1 hr, 2 hr, 3 hr, 4 hr

diagnostic purpose.

Choice: Yes, No

Choose the language you wish to show on the

LCD-display.

Choice: English, Native

SPECIFYING ADMINISTRATOR INFORMATION BY @V5100 WEB PAGE

1 Type the IP address of the @V5100 in the URL field of your browser

and then press Enter. The @V5100 web page appears.

For example:

http://192.32.35.10

2 Click Administrator to prompt the login dialog box. Press Submit

since the machine is shipped with no specific login name and

password. The Administrator screen appears.

3-6

Configure the Machine

2. Click Management to prompt the Management screen.

3. Enter your input and then press Save to save your settings.

(Refer to previous section to change the settings.)

3-7

Specifying Network Configurations

Before @V5100 can be used to distribute document to e-mail addresses, the network administrator must assign an IP address, subnet mask, gateway, SMTP, and POP3 to the @V5100. The administrator can assign these parameters either by using the control panel or using @V5100 web page.

SPECIFYING NETWORK CONFIGURATION BY THE CONTROL PANEL

3. After turning on @V5100, press

Admin. Login: Password:

Note:

The access to the Administrator activities is blocked by the

administrator password. It is recommended that the administrator

create a password before performing these activities. Both Login

and Password are in blank for the default.

4. Enter login name and password or press Select

administrator has not created a new one. Choose Network Configuration to prompt the Network Configuration screen (see below)

in the LCD-display.

to prompt the login dialog.

if the

3-8

Configure the Machine

1. DHCP enable:

2. IP address: . . .

3. Subnet mask: . . .

4. Gateway IP: . . .

5. DNS server: . . .

6. SMTP server: . . .

7. SMTP port: 25

8. POP3 server . . .

9. POP3 port

10. Save & Exit

11. Exit

The Network Configuration Settings

5. Enter the network parameters respectively and press Select

complete. (Refer to page 1-9)

For example:

1. DHCP enable: No

2. IP address: 10.1.40.185

3. Subnet mask: 255.255.255.12

4. Gateway IP: 10.1.40.135

5. SMTP server: smtp.company.com

6. SMTP port: 25

7. DNS server: 10.1.45.23

8. POP3 server: pop.company.com

9. POP3 port: 110

10. Save & Exit

11. Exit

Note:

If you have a DHCP server available on your network and the DHCP has been selected, the above IP, subnet mask, gateway, and DNS server will be automatically given.

6. Use T ▲ to select Save & Exit and press Select

settings.

to save your

3-9

SPECIFYING THE NETWORK CONFIGURATION BY @V5100 WEB PAGE

1 Type the IP address of the @V5100 in the URL field of your browser

and then press Enter. The @V5100 web page appears.

For example:

http://192.32.35.10

2 Click Administrator to prompt the login dialog box. Press Submit

since the machine is shipped with no specific login name and

password. The Administrator screen appears.

3-1

Configure the Machine

3. Click Setup and then Network to prompt the Network Configuration

screen.

4. Enter the network parameters respectively. (Refer to page 1-9)

For example,

5. Choose Update to save your settings.

3-11

Specifying the Profile Template

To simplify the filing operation, the administrator can set up the filing

parameters including protocols, directory, file name and other scanning

parameters as a template to create a new filing profile. Setting up the filing

parameters can be done either on the control panel or on the @V5100 web

page.

SPECIFY THE PROFILE TEMPLATES BY THE CONTROL PANEL

1. Press

2. Enter login name and password or press Select

3. When the Administrator menu appears, choose Profile template.

Admin. Login: Password:

administrator has not created a new one. (When the machine is

shipped, the login name and password are left blank for the default.)

The following Profile template screen appears.

on the control panel. The login dialog will appear.

if the

3-12

Configure the Machine

* - Items must be

filled out to send

file to servers from

the @V5100

* 1. Protocol: * 2. Target URL: * 3. Port * 4. Login name: * 5. Password: * 6. File name:

7. Color output format:

8. B&W output format:

9. Resolution: 200

10. Density: 4

11. Subfolder: No

12. Report to e-mail:

13. Save & Exit:

14. Exit

4. Enter your input and then press Select

5. Use S or T to scroll between items and finally choose Save & Exit to save your desired settings.

3-13

Items must be entered are explained in below: (Other items please use default value and modify at a later day.)

Items Description

Protocol

Choose the protocol you desire to store your scanned image.

Choice: *FTP, *HTTP, *CIFS, *HTTPS, *AVPP

Target *URL Enter the directory for the scanned document. Note

that the directory is different due to the protocol. The route starts from the root directory in FTP, HTTP, HTTPS, and CIFS. For example, ftp://, http://, and file:\\, https://.

When choosing AVPP protocol, the path has to start from entering the application program route and program name, for example: app.company.com/AVPPDEMO/APP1/Login.asp

Port If your port number for the protocol is different from

the default, please enter the port number in this field. Default settings: FTP:21, HTTP:80, HTTPS:443, CIFS:139, AVPP:80

Password Enter password of the server.

File name Enter file name for the scanned image.

Or you can type #Y#M#D#h#m#s#n to make file name change as time goes. (Y, M, D, h, m, d and n represent year, month, date, hour, minute, second, and series number respectively.) For example, test#m#s lets the file name show minutes and seconds at the last part of file name like test1120, test1260, etc.

3-14

Configure the Machine

THE SETTINGS OF FILING SERVER FTP

Stands for "File Transfer Protocol." It is a common method of transferring

files via the Internet from one computer to another. FTP use RFC 959[FTP]

as their protocol. Therefore, please make sure you have legal FTP account

with the privilege of writing under the directory to save the files and the

password before using FTP to save the files. To add a sub-directory from

@V5100, you need to have the privilege of adding a new directory.

HTTP AND AVPP

Both HTTP and AVPP use RFC 2616[HTTP 1.1] as their protocol, and the

default Port is usually 80. If you are not using the HTTP port or AVPP port

80 to save the files, you must change the HTTP Port or AVPP Port of

@V5100 to the port for the Web Server.

Generally speaking, Web Server, such as IIS or the other HTTP server, will

use anonymous account for authentication, so that the user can link directly

to the web page without entering the user name and password first. Hence,

if the HTTP or AVPP Server allows anonymous account for authentication

when you use @V5100 to keep the files, there is no need for setting any text

in the field of Login name and Password of @V5100.

On the other hand, if IIS or HTTP server does not allow anonymous account

for authentication connecting to the web page, the user will be prompted to

enter the user name and password first while connecting to the web site. In

this mode, the file saving feature is available only when entering the user

name and password permitted by the server in the field of Login name and

Password for @V5100 respectively.

3-1

Therefore, please make sure the mode that your Web Server allows before

using HTTP or AVPP for files saving. If anonymous access mode is not

allowed, you must have legal HTTP account and password.

Since @V5100 will check whether the directory for file saving really exists

before proceeding file saving and then writing the file after scanning to the

specified directory, you have to set the directory for files saving as "browse"

and allow for writing in Web Server; otherwise, @V5100 will not be able to

write the file into the directory.

If you wish to use @V5100 to save files, in addition to making some settings

in Web Server, you will have to confirm the account with the privilege of

writing for connecting Web Server; otherwise, @V5100 will not be able to

"write" the scanned file in the file system.

The following uses the IIS setting for anonymous access to Microsoft

Windows 2000 as an example, and assumes the AVPP application is

installed in the root directory of IIS, C:\Inetpub\wwwroot\X cabinet, and the

directory for files saving is in C:\Inetpub\wwwroot\X cabinet\File. For

non-anonymous access, refer to IIS for more detail information.

The settings for IIS anonymous access is as below:

1. Start "Internet service manager" in "Control Panel", select "Default Web

site" and right click C:\Inetpub\wwwroot\X cabinet, and select "Properties

3-1

Configure the Machine

2. In the X cabinet dialog box, select "Directory security" tab, and

click "Edit" for " Anonymous Access and Authentication Control".

Please make sure " Anonymous Access" is selected in

"Authentication Methods" dialog box.

3-1

3. Click on "Edit" to Open " Account for anonymous access".

Please make sure that the account, stored in your computer system,

in the "username" filed is with sufficient privilege to access the file

system.

The settings for IIS privilege is as below:

1. Like the setting in anonymous access, start "Internet service manager" and select "Default Web site", and right click C:\Inetpub\wwwroot\X cabinet, and select " Properties ".

2. Select "Directory" tab in the Properties page. Please ensure the privileges for "Read", "Write" and "Directory Browsing" are selected.

3-18

Configure the Machine

If the file management system in your server is NTFS

IIS to use an anonymous account to access the files in the directory of

C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the

anonymous account is with sufficient privilege. You may make the

following settings:

1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in Windows

Explorer, and right click to select " Properties ".

2. Select "Security" tab in the File dialog box, and select "Everyone".

Select the privileges for "Read and Execute", "Folder Properties

List", " Read" and "Write".

After that "every user" has the privilege to manage all files in the

directory of files saving.

Note: For the actual security concern of the scanned files, we should not

allow the group of “Everyone” to have full privileges of the file directory.

Therefore, when setting the access privilege for your file system, it is

recommended to set the privilege of the directory for file saving to IIS

anonymous account or the other users and groups that can use the

directory only.

, in order to allow

Note:

1. Please note that HTTP and AVPP cannot add server sub-directory

from @V5100.

2. When using Apache as HTTP server, you need to have a HTTP/1.1

put add-in module since @V5100 uses chunked Transfer-encoding.

In addition, the Apache will have to be set to accept HTTP PUT

command in order to accept @V5100 for files saving. For more

information, refer to the related document of Apache.

3-1

3. For IIS 6.0 on Windows 2003, you need to enable WebDAV in

Server Extension folder.

HTTPS

HTTPS is a secure way of using HTTP. HTTP provides almost no

security feature. It contains only basic authentication mechanisms, and

supports little privacy. HTTPS solves this problem by adding SSL, a

secure transport layer over insecure TCP.

To send scanned document to servers using HTTPS, you must install

SSL on the destination servers. How to install SSL properly on the

server, please refer to the server’s manual. After SSL has been

installed well, please check if the SSL port is editable and the directory

security has been selected. The following illustrations show how to

check the SSL port and directory security in Windows 2000 Server

system.

To check if SSL port and directory security have been selected,

1. Click Start>Program>Administrator Tools>Internet Service Manager in

succession.

2. Click Default Web Site and click the right mouse button and choose Properties. The Default Web Site Properties dialog box appears. Click the Web Site tab and check if SSL port is editable.

3-20

Configure the Machine

3. In the Default Web Site Properties dialog, click the Directory Security tab and then click the Edit button from the Secure communication field. The Secure Communication dialog appears.

4. Check if “Require secure channel (SSL)” and “Ignore client certificates” have been selected.

You may simply type “netstat” in a MS-DOS command. If the https has

been established as below, then the server is ready to receive scanned

document from @V5100 via HTTPS.

3-21

CIFS

CIFS (Windows Network Share) is a file saving protocol generally used for "

recourse sharing " of network in Microsoft Windows systems. Please set up

the "shared directory" per the network settings for sharing in MS Windows.

Generally, under the Windows 9x/Me Share level mode, use the "Full

Control" password for the directory as the password of @V5100 folder and

leave the login name field blank. Under the User level mode of Windows

NT/2000, use the account and password with the privilege of "write" as the

Note: Windows NT can use local account as files saving account only. If

adding a Windows NT domain, the domain account is not suitable as files

saving account. In Windows XP, check following HKEY.

HKEY_local_machine\system\currentcontrolset\services\lanmagserver\para

metersenablesecuritysignature=0, requiresecuritysignature=0

Below is the Win98 CIFS server sharing set up screen for your reference.

3-2

Configure the Machine

Click Sharing As

Select Full

Root directory on the server

Enter your password

3-2

SPECIFYING THE PROFILE TEMPLATE BY @V5100 WEB PAGE

1 Start your browser, either I.E 5.0 or higher, or Netscape 6.0 or higher.

2 Type the IP address of the @V5100 in the URL field of your browser

and then press Enter. The @V5100 web page appears.

For example:

http://192.32.35.10

2 Click Administrator to prompt the login dialog box. Press Submit

since the machine is shipped with no specific login name and

password. The Administrator screen appears.

3-24

Configure the Machine

3. Click Setup to prompt the Setup screen.

4. Click Profile to prompt the Profile Template screen. (Refer to the previous section, Specifying the Profile Template By the Control Panel, to enter your profile information.)

5. Click Update to save your settings.

3-25

4 Administration

This chapter describes how to perform the administrator activities either on the control panel or on @V5100 web page.

The access to the administrator activities is blocked by the administrator password. It is recommended that an administrator create a password before performing these activities. Both Login and Password are in blank for the default.

Administering the @V5100 by the Control Panel

1. Press (Admin.). The Administrator Setting screen appears as

below.

1. General

2. Network Configuration

3. Copy

4. E-Mail

5. Profile template

6. Function Buttons

7. Management

8. Information

9. Exit

2. Use S or T to scroll between the menus. Press (Select) to

enter each menu. To exit from the menu, press

Finally, press Save & Exit to save the changes and exit from the

menu.

3. For the contents of each menu, please see the subsequent section,

Summary of Administrator Activities.

(Return).

4-1

Administering the @V5100’s by Web Page

Before administering the @V5100 by the web page, please set up the network parameters which have been described in page 3-5.

To administer the @V5100 by the web page,

1. Start your browser, either I.E 5.0 or higher, or Netscape 6.0 or higher.

2. Type the IP address of your @V5100 in the URL field of your browser. @V5100 web page appears.

Administration

3. Click on Administrator to prompt the Administrator Login dialog. Enter your name and password and click Submit. Enter the same

value as you created on the LCD-display. Both Name and Password are in blank for the default.

The Setting screen appears as below.

4. For the contents of each menu, please see the subsequent section,

Summary of Administrator Activities.

4-3

Summary of Administrator Activities

Press

and password, the following Administrator screen will appear.

1. General

2. Network configuration

3. Copy

4. E-mail

5. Profile template

6. Function buttons

7. Management

8. Information

9. Exit

Choose General and the following settings will appear.

Items Description

Device Name Display the model name. You can input the device

Date/Time Current date and time. Time Zone Time zone of your location. (Based on Greenwich Mean

Save & Exit Save the above settings and exit. Exit Exit the screen without saving.

(Admin.) on the control panel. After typing the login name

name.

Time (GMT).

4-4

Administration

Choose Network Configuration and the following settings will appear.

Items Description

DHCP enable Select Yes if you wish to enable DHCP. IP address IP address of your @V5100. Subnet mask The subnet mask of your @V5100. Gateway IP The IP address of your gateway. DNS server IP address of your DNS server. SMTP server IP address of your SMTP server. SMTP port The port number of your SMTP server.

POP3 server The IP address of your POP3 server if POP3

authentication is needed.

POP3 port The port number of your POP3 server if POP3

authentication is needed. Save & Exit Save the above settings and exit. Exit Exit the screen without saving.

4-5

Choose Copy and the following settings will appear.

Items Description

Printer PostScript-compliant printer

(Depend on printer profile. The printer profile can be changed only by Network Management Program through the network port)

Paper supply Choice: A5 to A3

Media type Choice: Plain paper, transpare ncy.

Background removal (B&W)

Remove the background color of your B&W document.

Choice: Yes, No

Sort Choose to enable automatic sorting.

Choice: Yes, No

Watermark Enter the words for watermark. Duplex Choose if you wish to use duplex (double-sided)

function if duplex is available for your printer. Save & Exit Save the above settings and exit. Exit Exit the screen without saving.

Note:

• The copy settings actually depend on the type of printer you have.

• Default settings: Media type: plain paper, Background removal: No,

Sort: No, Water mark: No, Duplex: No.

Administration

Choose E-mail and the following settings will appear.

Items Description

Default Subject

Color Output Format File format for documents to be sent in colors via e-mail

B/W Output Format File format for documents to be sent in black and white

Resolution The scanning resolution you choose to scan from

Default text for the Subject field in e-mail messages from @V5100. Up to 64 characters are allowed. The default subject is used only when users did not enter anything in the Subject field in e-mail message from

@V5100.

from @V5100.

Choice:

1. File format: PDF, JPG, TIFF, WDL, MTIFF(Multi-page TIFF)

Note: Choose MTIFF or PDF when you need to scan

multi-page document and convert it to a single image file.

2. Compression rate: Low, Medium, High

(If TIF or MTIFF is selected as a file format, the compression rate is defined as RAW only.)

via e-mail from @V5100.

Choice:

1. Multi-level B&W(Gray): Yes, No

2. File format: PDF, PCX, WDL, MTIFF(Multi-page TIFF), TIFF

3. Compression rate: Low, Medium, High

(If you choose Multi-level B&W (Gray) to be Yes, the file formats will include PDF, JPG, TIF, MTIF. If TIF or MTIFF is selected as your file format, the compression

rate is limited to RAW only. If you choose Multi-level B&W (Gray) to be No, the file formats will include PDF, PCX, TIF, MTIF and then the selection of compression rate of MTIF and TIF will

include G3, G4, and Raw. )

4. Enable Background removal: Yes, No

5. Document type: Text, Photo

@V5100.

Choice: 75, 100, 150, 200, 300, 400, 600 (dpi)

Separation Limit Limit the maximum space for each incoming e-mail

mainly the attachment.

Choice: No, 2MB, 4MB, 5MB, 10MB, Unlimited.

Density Choose the density level.

Choice: 1,2,3,4,5,6,7.

Save & Exit Save the above settings and exit. Exit Exit without saving the above settings.

Note:

• MTIFF(Multi-page TIFF): Scan multi-page document and convert it to

a single image file. To view a PDF file, Acrobat Reader is required.

To view a JPG,

or MTIFF (such as Imaging for Windows) is required.

TIFF, or MTIFF file, an application that supports TIFF, JPEG,

• Default settings: Color output format: PDF, Low(Compression rate), B&W output

format: PDF, Text, Low, Resolution: 200, Density: 4

Administration

Choose Profile template and the following settings will appear.

Items Description

Protocol Choose the protocol you desire to file your scanned

image.

Choice: FTP, HTTP, CIFS, AVPP, HTTPS

Target URL Enter the directory to save the scanned document. Note

that the directory will be varied due to different protocol. The route starts from the root directory in FTP, HTTP, HTTPS, and CIFS. For example, ftp://, http://, and

file:\\, https://.

Port The port number for your filing server. Login name Enter login name for the server. Password Enter password for the server. File name The file name for filing a document without extension.

Using #Y#M#D#h#m#s#n makes file name change as time goes. (Y), M, D, h, m, s, and n represent year, month, date, hour, minute, second and series number respectively.) For example, type file name: test#D#n will bring your filing file name as test05001

Color Output Format

B/W Output Format

Resolution The scanning resolution you choose to scan from

File format for documents to be sent in colors via filing from @V5100.

Choice:

1. File format: PDF, JPG, TIFF, WDL, MTIFF

2. Compression rate: Low, Medium, High

(If TIF or MTIFF is selected as your file format, the compression rate is limited to RAW only.) File format for documents to be sent in black and white via filing from @V5100.

Choice:

1. Multi-level B&W (Gray): Yes, No

2. File format: PDF, PCX, WDL, MTIFF, TIFF, Raw,

PCX

3. Compression rate: Low, Medium, High

(If you choose Multi-level B&W (Gray) to be Yes, the file formats will include PDF, JPG, TIF, MTIF. If you choose Multi-level B&W (Gray) to be No, the file formats will include PDF, PCX, TIF, MTIF and then the selection of compression rate of MTIF and TIF will

include G3, G4, and Raw. )

4. Enable Background removal: Yes, No

5. Document type: Text, Photo

@V5100.

Choice: 75, 100, 150, 200, 300, 400, 600 (dpi)

Density Choose the density level.

Choice: 1,2,3,4,5,6,7.

Subfolder Choose Yes if you wish to save files in a subfolder

under target URL. You may create a new subfolder on demand.

Choice: Yes, No

Report to e-mail Choose Yes if you wish to send the filing report to your e-mail.

In this e-mail, you will receive a URL link direct to the scanned document.

Choice: Yes, No

Save & Exit Save the above settings and exit.

Exit Exit without saving the above settings.

Note:

• MTIFF(Multi-page TIFF): Scan multi-page document and convert it to a

single image file. To view a PDF file, Acrobat Reader is required. To view

a JPG, TIFF, or MTIFF file, an application that supports TIFF, JPEG, or

TIFF (such as Imaging for Windows) is required.

• Default settings: Color output format: PDF, Low(Compression rate), B&W

output format: PDF, Text, Low, Resolution: 200, Density: 4

Choose Function Button and the following settings will appear.

4-1

Administration

Items

Description

Button #1~6 Setting up the most frequently used function

keys Fn#1-6 on the keyboard packaged along with the machine)

Choice: Copy, E-mail, and Filing

Choose Management and the following settings will appear.

Item Description

Admin. Profile

Security

Billing

Device e-mail account

Allow the system administrator to change his or her login name, password, e-mail address.

Choice:

1. Login name (Up to 16 characters or digits are allowed.)

2. Password (Up to 8 characters or digits are allowed.)

3. E-mail address (Up to 60 characters or digits are

allowed.) (Note the login name and password are case-sensitive.) Allow the system administrator to define the security type and location of the security server. If you choose “Local” or “SMTP”, you can assign the accessing activities via the machine’s webpage.(Simply type the machine’s IP address in your browser.).

Choice:

1. Type: No, HTTP, LDAP, SMTP, Local

2. Server URL: Enter the server URL if you choose

HTTP, LDAP, or SMTP as your security type.

3. Port: Enter port number if you choose HTTP, LDAP,

or SMTP as your security type.

Enter information if you wish to send the billing result.

Choice:

1. Method: By e-mail, By Web server

2. URL/To: Enter the URL address or e-mail address to send your billing result..

3. Port: Enter port number of the server.

4. Login Name: Enter login name of the server.

5. Password: Enter password of the server.

Enter logon information for SMTP or POP3 authentication.

Choice:

1. E-mail address: (default “From” address)

2. Authentication method: SMTP, POP3

3. Login name: (Login name for SMTP or POP3

authentication.)

4. Password: (Password for SMTP or POP3

authentication.)

4-11

External address book

If you wish to link external e-mail address book from other devices, enter your LDAP server here.

Choice:

1. LDAP server URL: Enter your LDAP server URL here.

2. Port: Enter port number for the LDAP server.

3. Login name: Enter login name of the LDAP server.

4. Password: Enter password of the LDAP server

Add “To addr. after sending

Choose yes to add the “To” address to current

address book after sending the e-mail from

@V5100.

Choice: Yes, No Add new profile after filing

Choose yes to add the new profile to current profile

list after sending the scanned document to the

server from @V5100.

Choice: Yes, No Time to power saving mode

Set how long the machine will automatically enter

the power saving mode after the latest action.

Choice: 30 min., 1 hr, 2 hr, 3 hr, 4 hr Enable device log Choose yes if you wish to enable device log.

Choice: Yes, No Panel display language

Choose the language you wish to show on the

LCD-display.

Choice: English, Native Save and Exit Choose this to save the above settings and exit. Exit Choose this to exit without saving the above

settings.

Note:

4-1

Administration

• Default settings: Add “To” addr. After sending: Yes, Add new profile

after filing: Yes, Time to power saving: 1 hr, Using English: No.

Choose Information and the following information will appear.

Items Description

Model Display the model name. IP address Display current IP address for @V5100. Serial number Display serial number. Manufacturer Display the manufacturer. F/W version Display firmware version. Scanner F/W Display scanner firmware version. Resource file Display resource file. Scan count The count for all scanned documents.

Sub items:

1. Total:

2. Copy (B&W):

3. Copy (color):

4. E-mail (B&W):

5. E-mail (Color):

6. Filing (B&W):

7. Filing (Color):

8. USB Scan (B&W):

9. USB Scan (Color):

10. ADF:

11. Print Counter Report:

12. Exit

Print Admin. Setting Print out current settings of Administrator. Exit Exit the screen.

Note:

When you need to call for service, be sure to write down the above system information for an effective response.

4-1

Administrator Activities Performed only On the

Machine’s Homepage

There are some activities which can be set only through the homepage of the machine. For example, if you choose Local or SMTP as your security type, then you can define the accessing activity of a user through the machine’s homepage. Or, you can define some frequent used message that need to be shown in the Subject or Memo field when sending e-mail from the machine to save your time in typing these message. How to define these features will be described in the following sections.

ADDING A NEW USER

1. Start your browser, Microsoft I.E. 5.0 or higher, or Netscape

Communicator 6.0 or higher.

4-14

Administration

2. Type IP address of your @V5100 in the URL field. For example,

http://10.1.30.40

The @V5100 web page appears as shown below.

3. Click Administrator to prompt the Login dialog.

4. Enter the name and password of the administrator and click Submit.

The Administrator screen appears.

5. Click “User Profile”, the following User Profile screen appears.

4-1

6. Click “Add” to prompt the “Add a New User to User Profile”

screen.

7. Enter name and password and the accessing activities of the new

user. Click Continue for the next input or Finish to temporarily save

the latest data and return to the main screen.

4-1

Administration

8. Click Save to permanently save all the latest settings, or Exit to leave

without saving any latest settings.

MODIFYING A CURRENT USER

To modify a current user profile,

1. Repeat Step 1 to Step 5 from the previous section, Adding an

New User. The User Profile dialog appears.

2. Choose the user profile you want to modify from the list. A Modify

the User Profile dialog appears.

3. Modify your user profile.

4-1

4. Click Update to temporarily save the settings and return to the

User’s Profile’s main screen, or Cancel to exit.

5. Click Save to permanently save all the latest settings, or Exit to

leave without saving any latest data.

4-18

Administration

DELETING A CURRENT USER

To delete a current user,

1. Repeat Step 1 to Step 5 from the previous section, Adding A New

User. The User Profile dialog appears.

2. Choose the user you want to delete from the list.

3. Click Delete to erase the user. A warning message appears to

confirm your deletion. Click OK to confirm or Cancel to exit.

4-1

4. Click Save to permanently save all the latest changes, or Exit to

leave without saving any latest changes.

4-2

Administration

SETTING YOUR FREQUENTLY USED MESSAGE

To set your frequently used message,

1. Repeat Step 1 to Step 4 from the previous section, Adding a New

User. The Administrator screen appears.

2. Choose Message to prompt the following Message dialog.

4-21

3. Type your frequently used message in the blank box. For

example,

4-22

4. Click Save to save your settings or Exit to leave without saving

these settings.

Note:

To use the Short Message while sending e-mail, simply click

from the numeric keypad (

from the list in the Subject or Memo field.

Administration

) and select your desired message

5 Managing the Address

Book

Our Java-Manager is a convenient browser-based tool to manage the address book of @V5100 remotely. Since only the administrator can manage the address book, it is highly recommended that the administrator read this chapter before manage @V5100.

Managing Your E-mail Address Book

ADDING AN E-MAIL ADDRESS

To add an e-mail address,

1. Start your browser, Microsoft I.E. 5.0 or higher, or Netscape

Communicator 6.0 or higher.

2. Type IP address of your @V5100 in the URL field. For example,

http://10.1.30.40

5-1

@V5100 web page appears as shown below.

Note:

The web page is best viewed at a 1024 x 768 dpi resolution.

3. Click Administrator to prompt the Login dialog.

Managing the Address Book

4. Enter the name and password of the administrator and click Submit.

The Administrator screen appears.

5. Press "@ddress" to prompt the Address Book dialog.

6. Press the E-mail icon and choose Add to prompt the Add a New

E-mail Address dialog.

5-3

7. Enter a local user's name, password, and e-mail address, and click

Continue for the next input or Finish to temporarily save the latest data

and return to the main screen.

8. Click Save to permanently save all the latest change on @V5100, or Exit to

leave without saving any latest change.

5-4

Managing the Address Book

MODIFYING AN E-MAIL ADDRESS

To modify an e-mail address,

1. Repeat Step 1 to Step 5 from the previous section, Adding an

E-mail Address. The Address book dialog appears.

2. Click the E-mail icon and choose the address you want to modify

from the list. A Modify E-mail address dialog appears.

3. Modify your address.

5-5

4. Click Update to temporarily save the latest data, or Cancel to exit.

5. Click Save to permanently save all the latest data on @V5100, or

Exit to leave without saving any latest data.

Managing the Address Book

DELETING AN E-MAIL ADDRESS

To delete an e-mail address,

1. Repeat Step 1 to Step 5 from the previous section, Adding An

E-mail Address. The Address Book dialog appears.

2. Click the E-mail icon on the top and choose the addresses you

want to delete from the list.

3. Click Delete to erase the address. A warning message appears to

confirm your deletion. Click OK to confirm or Cancel to exit.

5-7

4. Click Save to permanently save all the latest data on @V5100, or

Exit to leave without saving any latest data.

Managing the Address Book

Managing Your Groups

ADDING A NEW GROUP

To add new groups,

1. Repeat Step 1 to Step 5 from the previous section, Adding An E-mail

Address. The Address book dialog appears.

2. Click the Group icon and choose Add to prompt the Add A New

Group dialog.

3. Enter your group name.

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4. Choose the address from the right side and click » to add a member

to the group.

5. Click Continue for the next input or Finish to temporarily save the

latest data and return to the main screen.

6. Click Save to permanently save all the latest data on @V5100, or

Exit to leave without saving any latest data.

5-1

Managing the Address Book

MODIFYING GROUP

To modify a group,

1. Repeat Step 1 to Step 5 from the previous section, Adding An

E-mail Address. The Address book dialog appears.

2. Click the Group icon on the top and choose Modify to display the

Modify A Group Set dialog.

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3. Choose one member you want to delete from the group and click

the ¼ key to delete or insert a new member from the current addresses by choosing the address on the right side and clicking the » key to insert to the group.

4. Click Update to temporarily save the latest data, or Cancel to exit.

5. Click Save to permanently save all the latest data on @V5100, or

Exit to leave without saving any latest data.

5-1

Managing the Address Book

6 Managing Profiles

Adding a New Profile on the Control Panel

A profile contains a list of information including the type of your protocol,

target directory, file name, file format, and scanning parameters for your scanned document to be sent to your filing servers. Create some new profiles you frequently use to speed up the filing process.

1. Press on the control panel, the Profile list screen appears.

Most Used Profiles

1. <New Profile>

B&W=PDF/Med/Text 200dpi/Density: 4

2. Choose <New Profile>, the following Profile Parameters screen will

appear.

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1. Profile name:

2. Protocol : ftp Æ

3. Target URL : ftp://

4. Port : 21

5. Login name:

6. Password:

7. File name :

8. Color output format :

9. B&W output format:

10. Resolution: 200

11. Density: 4

12. Sub folder: No

13. Report to e-mail:

14. Document size:

3. Enter your profile name and choose your desired protocol. Note that

the root of the target URL will automatically change due to the protocol

you have selected. Use S T to scroll between items and press Select

Managing Profiles

to complete each entry.

For example,

* 1. Profile name: test * 2. Protocol : FTP * 3. Target URL : ftp://ftp.company.com * 4. Port : 21 * 5. Login name: xxxxxx * 6. Password: xxxxxx * 7. File name : test#D#n

8. Color output format

9. B&W output format

10. Resolution: 200

11. Density: 4

12. Sub folder: No

13. Report to e-mail: bess@test.com.tw

14. Document size: A4

* Stands for must items to be filled to send scanned document to filing

servers.

Terms and explanation:

Items Description

Profile name Give a name of your new profile. The name of profile

will appear when your press the Filing key.

Protocol Choose the protocol you desire to file your scanned

image.

Choice: FTP, HTTP, CIFS, AVPP, HTTPS

Target URL Enter the directory to save the scanned document. Note

that the directory will be varied due to different protocol. The route starts from the root directory in FTP, HTTP, HTTPS, and CIFS. For example, ftp://, http://, and

file:\\, https://.

Port The port number for your filing server. Login name Enter login name for the server. Password Enter password for the server.

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6-4

File name The file name for filing a document without extension.

will bring your filing file name as test05001 Color Output Format

File format for documents to be sent in colors via filing

from @V5100.

Choice:

1. File format: PDF, JPG, TIFF, WDL, MTIFF

2. Compression rate: Low, Medium, High

(If TIF or MTIFF is selected as your file format, the

compression rate is limited to RAW only.) B/W Output Format

File format for documents to be sent in black and white

via filing from @V5100.

Choice:

6. Multi-level B&W (Gray): Yes, No

7. File format: PDF, PCX, WDL, MTIFF, TIFF, Raw, PCX

8. Compression rate: Low, Medium, High

(If you choose Multi-level B&W (Gray) to be Yes, the file

formats will include PDF, JPG, TIF, MTIF. If you choose Multi-level B&W (Gray) to be No, the file formats will include PDF, PCX, TIF, MTIF and then the selection of compression rate of MTIF and TIF will

include G3, G4, and Raw. )

9. Background removal: Yes, No

10. Document type: Text, Photo

Resolution The scanning resolution you choose to scan from

@V5100.

Choice: 75, 100, 150, 200, 300, 400, 600 (dpi)

Density Choose the density level.

Choice: 1,2,3,4,5,6,7.

Subfolder Choose Yes if you wish to save files in a subfolder

under target URL. You may create a new subfolder on demand.

Choice: Yes, No

Report to e-mail Choose Yes if you wish to send the filing report to your e-mail.

In this e-mail, you will receive a URL link direct to the scanned document.

Choice: Yes, No

Managing Profiles

File size v.s. resolution

File size PDF TIFF JPEG B&W 200 dpi, A4 34K 484K N/A 300 dpi, A4 59K 1089K N/A Color 150 dpi, A4 144K 6550K 141K 200 dpi, A4 235K 24576K 234K

* The above file size information is for your reference. The data may vary

due to the contents of your original.

Note:

The default settings: Profile name: None, Protocol: FTP, Target URL: ftp://, Port: 21, File name: None, Color output format: PDF, B&W output format: PDF, Resolution: 200, Density:4, Subfolder: No, report to-email: None.

4. After you have completed your entry, press to send your

document(s) in black and white. Or press

document(s) in colors. If default login name or password in profile are

invalid, a login screen will be prompted to enter your login name and

password to send document to your filing server.

to send your

5. After your input, the machine begins scanning and sending the

scanned document to the filing server. After this is completed, the screen will enquire if you wish to include the new profile to your profile

list if you have chosen “Yes” in the “Add profile after filing” from the submenu of Management when you press Administrator button.

Save new profile?

No Æ

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6-6

6. Use X to select Yes and press Select to complete. The new

profile will be added to the profile list as below.

Most Used Profiles

1. test

2. <New Profile>

B&W=PDF/Low/Text 200dpi/Density: 4

Note:

1. On the control panel, you can add new profiles only. Modifying or deleting profiles is available on @V5100’s web page.

2. You can set up a maximum of 50 profiles. The Filing main screen can show up to 5 profiles. If your profile name does not appear in

the Filing main screen, please press “Address Book/Profile” to

choose your desired profile name from the list.

Managing Profiles

Managing Profiles on @V5100 Web Page

ADDING A NEW PROFILE

To add a new profile,

1. Repeat Step 1 to 4 from the previous chapter, Managing the

Address Book, and click Profiles icon to prompt the Profile dialog

as shown below:

2. Click Add to prompt the Add a New Profile dialog.

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3. Enter your profile information. For example,

4. Click Continue for the next input or Finish to temporarily save the

latest data and return to the main screen.

5. Click Save to permanently save all the latest data on @V5100, or

Managing Profiles

Exit to leave without saving any latest data.

MODIFYING CURRENT PROFILES

To modify a current profile,

1. Repeat Step 1~4 in the Managing the Address Book section. The

Profile dialog appears, as below:

2. Choose the profile you wish to modify and click Modify to prompt

Modify Profile dialog as shown below:

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3. Modify your profile content. For example,

4. Click Update to temporarily save the latest data, or Cancel to exit.

5. Click Save to permanently save all the latest data on @V5100, or

Managing Profiles

Exit to leave without saving any latest data.

Avision V5100 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual