Avision V5000 User Manual

NetDeliver @V5000 User's Manual

Trademarks

The brands and product names herein are trademarks or registered trademarks of their respective holders.

© 2001 Avision Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of the manufacturer.

Warranty

The information contained in this document(s) is subject to change without notice. The manufacturer makes no warranty of any kind with regard to this material,

including, but not limited to, the implied warranties of fitness for a particular purpose. The manufacturer shall not be liable for errors contained herein or for incidental or

consequential damages in connection with the furnishing, performance, or use of this material.

The Federal Communication Commission Statement

NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

You are cautioned that changes or modifications not expressly approved by the party responsible for compliance could void your authority to operate the equipment.

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) This device must accept any interference received, including interference that

may cause undesired operation.

CE Warning!

This is a class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

@V5000 User’s Manual iii

EC Declaration of Conformity

Update with final regulations According to EN55022 and EN55024 Manufacturer’s Name: Avision Inc.

Manufacturer’s Address: No. 20, Creation Road I, Science- based Industrial Park, Hsinchu Taiwan, ROC Declare that the product

Model Name: NetDeliver @V5000

Conforms to the following Product Specification

Emission: EN 50081-1

Immunity: EN 55024

EN 55022 EN 61000-3-2 EN 61000-3-3

EN 60950 IEC 61000-4-2 IEC 61000-4-3 IEC 61000-4-4 IEC 61000-4-5 IEC 61000-4-6 IEC 61000-4-8 IEC 61000-4-11

Table of Contents

1 Getting Started........................................................ 1-1

Precautions ................................................................................................ 1-1

Introduction................................................................................................ 1-2

External View.............................................................................................. 1-4

THE FRONT VIEW ....................................................................1-4

THE REAR VIEW ......................................................................1-5

CONTROL PANEL.....................................................................1-6

Preinstallation Information......................................................................... 1-9

Internet Communication Features ............................................................1-11

E-MAIL FORWARDING................................................................1-11

FAX FORWARDING VIA FAX MODULE..................................................1-12

FAX FORWARDING VIA FAXESS LAN FAX SERVICE.....................................1-13

2 Setting up Your Machine ............................................. 2-1

Minimum Configuration Requirements .......................................................2-1

Checking Package Contents....................................................................... 2-2

Unlocking the Scan Unit .............................................................................2-3

Connecting the Cables ............................................................................... 2-4

CONNECTING THE ETHERNET CABLE ..................................................2-4

CONNECTING THE KEYBOARD CABLE ..................................................2-4

CONNECTING THE FAX MODEM........................................................2-5

CONNECTING THE PRINTER CABLE ....................................................2-5

Setting up the ADF (auto document feeder) ............................................... 2-6

CONNECTING THE ADF CABLE .......................................................2-7

CONNECTING THE POWER AND TURNING ON THE MACHINE ............................2-7

Setting up Your Network Parameters ......................................................... 2-9

3 Administering.......................................................... 3-1

To Administer via the Control Panel........................................................... 3-1

To Administer via the @V5000 Web Page................................................... 3-2

Summary of Administrator Activities.......................................................... 3-3

4 Managing the Address Book....................................... 4-1

Managing Your E-mail Address Book......................................................... 4-1

ADDING EMAIL ADDRESSES ............................................................4-1

MODIFYING E-MAIL ADDRESSES........................................................4-3

DELETING E-MAIL ADDRESSES ........................................................4-4

@V5000 User’s Manual v

Managing Your Phone Book....................................................................... 4-5

ADDING FAX NUMBERS................................................................4-5

MODIFYING FAX NUMBERS............................................................4-6

DELETING FAX NUMBER S..............................................................4-7

Managing Your Groups............................................................................... 4-8

ADDING NEW GROUPS ................................................................4-8

MODIFYING GROUPS ..................................................................4-9

DELETING GROUPS..................................................................4-10

5 Operation............................................................... 5-1

Loading Paper ............................................................................................5-2

NOTICE ON USING THE ADF ...........................................................5-2

PLACING DOCUMENT(S) IN THE ADF...................................................5-3

Sending Emails........................................................................................... 5-5

Faxing Document(s) ................................................................................... 5-7

PREINSTALLATION INFORMATION......................................................5-7

FIRST THINGS BEFORE SENDING DOCUMENTS VIA FAXESS LAN FAX SERVICE.....5-7

FIRST THINGS BEFORE SENDING DOCUMENTS VIA FAX MODULE..................5-7

OPERATING STEP ....................................................................5-8

USING THE SPEED DIAL..............................................................5-10

SETTING THE SPEED DIAL .....................................................5-10

OPERATING STEP.............................................................5-11

USING THE HOOK BUTTON...........................................................5-12

Making Copies.......................................................................................... 5-13

BEFORE MAKING COPIES.............................................................5-13

BASIC OPERATING STEPS.............................................................5-14

PRINTER COMPATIBILITY LIST........................................................5-15

ACCESSING COPY FEATURES.........................................................5-16

CHANGING SCALING...........................................................5-16

ADJUSTING DENSITY ..........................................................5-17

CHOOSING COPY QUALITY ....................................................5-18

CHOOSING PAPER SIZE........................................................5-19

INCREASING COPY COUNT.....................................................5-20

SELECTING PHOTO OR TEXT...................................................5-21

Using the Manual Feed Button ................................................................. 5-22

6 Troubleshooting....................................................... 6-1

Information Codes/Message ....................................................................... 6-1

INFORMATION CODES DURING SCANNING AND COPYING................................6-1

INFORMATION CODES DURING NETWORKING ..........................................6-2

INFORMATION CODES DURING FAXING VIA THE FAX MODEM ...........................6-3

INFORMATION CODES DURING E-MAILING.............................................6-4

Clearing a Paper Jam................................................................................. 6-5

Cleaning the ADF........................................................................................ 6-6

Replacing the Snap-in Pad Module............................................................. 6-7

Cleaning the Glass ..................................................................................... 6-9

Frequently Asked Questions and Answers.............................................. 6-10

INSTALLATION ......................................................................6-10

FAX TRANSMISSION ..................................................................6-11

E-MAIL TRANSMISSION..............................................................6-12

COPY...............................................................................6-12

OTHERS ............................................................................6-13

Technical Support .................................................................................... 6-15

Appendix........................................................................a

Quick Guide.................................................................................................. a

Specifications ............................................................................................... e

Glossary ....................................................................................................... g

Index.............................................................................................................. j

@V5000 User’s Manual vii

1 Getting Started

Precautions

• Keep the machine out of direct sunlight. Direct exposure to the sun or excessive heat may cause damage to the unit.

• Do not install the machine near heating or air conditioning units.

• Do not install the machine in a humid or dusty place.

• Be sure to use the proper AC power source.

• Only use the AC adapter (model name ADP-50ZB made by Delta

Electronics, Inc.) included with the machine. Using other AC adapters may damage the machine and void the warranty.

• Place the machine securely on an even, flat surface. Tilted or uneven surfaces may cause mechanical or paper-feeding problems.

• Retain the box and packing materials for shipping purposes.

@V5000 User’s Manual Getting Started 1-1

Introduction

Thank you for purchasing the Avision NetDeliver @V5000. The NetDeliver @V5000 offers business professionals a fast and cost-effective way to transmit paper documents electronically over the internet. With the speed and cost of e-mails, the @V5000 significantly increases productivity and reduces the cost on document distribution.

Best of all, with the addition of a laser printer and a fax module, the @V5000 is able to perform digital copying and fax forwarding. The innovation provides business users a cost-saving way to upgrade office equipments to digital ones and to increase more business-to-business e-Commerce.

Features

E-mail Forwarding:

Connected to an Ethernet network and a SMTP server, the @V5000 allows you to transmit document(s) over the internet via email. With a touch of the e-mail button and the selection of your recipients' e-mail addresses, the document(s) is first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

Fax Forwarding: The @V5000 allows you to send your documents to a G3 Fax machine either through regular telephone line (PSTN) or through FaXess LAN fax service.

Connected to a fax module (optional) and telephone line, the @V5000 is able to perform simultaneous fax forwarding to a remote G3 fax.

Getting Started 1-2

While the FaXess LAN fax software application is installed onto your LAN fax server and the telephone line is connected to the LAN fax server, the ＠V5000 is able to perform fax forwarding via LAN fax service.

Digital Copying:

Connected to a color or black and white laser printer, the @V5000 becomes a digital copier. With an intuitive control panel, making digital copies becomes fast and easy.

Address/Phone Book Managing:

The @V5000 provides a convenient way to manage the address and phone book. Simply typing the machine's IP address in the URL field of your browser, the @V5000 web page will be prompted. This web page allows the administrator to create a list of e-mail addresses and phone numbers and most important allows the administrator to create password for security purpose.

@V5000 User’s Manual Getting Started 1-3

External View

THE FRONT VIEW

1. Document Cover

2. Control Panel

3. Keyboard

Getting Started 1-4

THE REAR VIEW

* Note : The fax modem slot is used to plug the fax modem if you need to send

documents from the machine as a regular fax.

1. Document Cover

2. Power Jack

3. ADF Port

4. Printer Port

5. Keyboard Port

6. RJ-45 Network Port * 7. Fax Modem Slot

4 5 6

@V5000 User’s Manual Getting Started 1-5

w x

(141%) (122%)

CONTROL PANEL

u Scaling Area:

Used to reduce document(s) down to 25% or enlarge it up to 400%.

(93%)

(115%) (86%)

(81%)

1. Increase scaling in 1% increment

2. Decrease scaling in 1% Decrement

3. Select scaling from the preset percentage

Getting Started 1-6

v LCD-display & Function Keys:

Press to select an email address from an address book or

Used to display current operation and select key working mode.

Function Keys and others:

Press to use the Copy function.

Press to use the email function.

LCD-display

Press to use the fax function.

a fax number from a phone book.

Press to setup the machine.

Used to cancel previous input.

Used to move to up/down/left/right.

Used to move to the left or to delete last input.

Used to select or activate your command.

@V5000 User’s Manual Getting Started 1-7

w The Numeric/Character Keypad:

Used to hear the dialing tone and to use the fax

Used to manually enter fax number or email address.

x Start & Other Keys:

Used to select scanning resolution and start sending or copying document(s).

Used to redial the last dialed number or to enter a pause when dialing a telephone line.

on demand function.

Used to select frequently dialed number.

Used to stop sending process or clear previous operation.

Stands for Super Fine. Used to enhance scanning

resolution.

Used to scan and send document(s) in black and

white.

Used to scan and send document(s) in color.

Used to scan and send multi-page document on the

document glass manually one page by one page.

Getting Started 1-8

Preinstallation Information

The @V5000 has to be setup properly on your network to perform email and fax forwarding functions. The following network parameters have to be set. For required information and LAN connection, please contact your network administrator.

Important !

Note: “*” requests an IP address you must fill to send e-mail from @V5000.

Make a copy of the following table and ask your Network Administrator to complete the information.

1. *IP Address: . . .

2. *Net Mask: . . .

3. *Gateway IP: . . .

4. *SMTP Server: . . .

5. *SMTP Port: 25(default)

6. Fax Server: . . .

7. NTP Server: . . .

Explanation of contents:

1. *IP Address: The Internet Protocol (IP) address assigned to

your machine by your network administrator.

2. Subnet Mask:

3. Gateway IP: The gateway IP address assigned by your network

4. *SMTP Server:

5. *SMTP Port: The port number for SMTP connection.

6. Fax Server: The IP address of your *FaXess LAN fax server.

7. NTP Server: The IP address of your *NTP server.

The net mask address assigned by your network administrator.

administrator. The IP address of your SMTP Mail Server assigned

by your network administrator.

@V5000 User’s Manual Getting Started 1-9

Note:

1. *IP Address: An IP (Internet Protocol) address uniquely identifies a

host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node.

The IP address is usually written as four numbers separated by period. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

2. *SMTP: Stands for Simple Mail Transfer Protocol. It is the main

communication protocol used to send and receive email on the Internet.

3. *SMTP Port : This setting defines the TCP/IP port for incoming mail.

By default, this setting uses port 25 that is the Internet standard for receiving SMTP mail. If your SMTP server listens on a non-standard port, change this value accordingly.

4. *NTP: Stands for Network Time Protocol. It is the main time

protocol used on Internet.

5. To use @V5000 LAN Fax service, you must first install the FaXess

software on your fax server.

Getting Started 1-10

Internet Communication Features

E-MAIL FORWARDING

The @V5000 allows you to transmit document(s) over the Internet via email. The document is first scanned and converted into a jpeg-formatted or a pdf-formatted file, and then transmitted to a remote recipient as an attachment to an email.

When you send an email to someone via the @V5000, the @V5000 uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to your SMTP mail server, and then to send your mail to the Internet.

@V5000 User’s Manual Getting Started 1-

FAX FORWARDING VIA FAX MODULE

Printer

@V5000 Printer

When the fax module (optional) and telephone line have been installed on the @V5000, the @V5000 allows you to transmit your document(s) simultaneously over regular telephone line to a remote G3 fax machine. The document is first scanned and converted and transmitted to a remote fax machine.

@V5000

Regular Telephone Line

G3 Fax

Getting Started 1-12

FAX FORWARDING VIA FAXESS LAN FAX SERVICE

After the FaXess software and a modem has been properly installed onto your fax server and telephone line is connected, the @V5000 allows you to transmit your document(s) over the Local Area Network (LAN) fax service to a remote fax machine. The document is first scanned and converted into an image file, and transmitted to a remote fax machine.

Note: For more information about the features of FaXess LAN fax service,

please refer to the user manual supplied by FaXess.

@V5000 User’s Manual Getting Started 1-

2 Setting up Your Machine

Minimum Configuration Requirements

To make the best of the @V5000, the following configuration is required:

To send emails from the @V5000:

• TCP/IP network

• A SMTP server

To send document(s) via G3 fax from the @V5000

• Telephone line (non-digital) with RJ-11 telephone jack

• A fax modem

To send document(s) via LAN fax from the @V5000:

• TCP/IP network

• A fax server

• FaXess (LAN fax software) 5.0 or above (optional)

• A modem

• Telephone line (non-digital) with RJ-11 telephone jack

To make copies from the @V5000:

• A PCL-compliant laser printer

Note:

@V5000 User’s Manual Setting up Your Machine

If you are not familiar with these terms, contact your network administrator to set up the @V5000 on your network properly.

2-1

Checking Package Contents

1. Auto Document Feeder (Optional)

Unpack the box and check its components. If there is any item missing, contact your dealer immediately.

Accessories: CD, Quick Guide.

2. @V5000 Main Unit

3. Keyboard

4. Power Cord

5. Power Adapter

6. Fax Modem

5 6

2-2

Setting up Your Machine

Unlocking the Scan Unit

The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the

machine.

1). Locate the lock swi tch at the left

side of the machine.

2). Push the lock switch down to unlock the scan unit.

Locked

The scan unit at this position before locking

Note:

If you need to move your @V5000 for repair or any other reason, be sure to lock your @V5000 before moving. To lock your @V5000, please do the following,

1. Turn off your @V5000.

2. If the scanning head is not located at the front of the glass, turn the @V5000 on to return the scanning head to the front of the glass. After the scanning head is returned to the home position, turn the power switch off.

3. Move the lock switch to the “Locked Position”.

Unlocked

@V5000 User’s Manual Setting up Your Machine

2-3

Connecting the Cables

CONNECTING THE ETHERNET CABLE

1. Connect one end of your Ethernet LAN cable to an available port

of your Ethernet Hub.

2. Connect the other end to the network port at the back of your

@V5000.

CONNECTING THE KEYBO ARD CABLE

1. Connect the cable of the keyboard to the PS2 port at the back of the @V5000.

2-4

Setting up Your Machine

CONNECTING THE FAX MODEM

1. Remove the plastic cover of the fax modem slot by pushing the left end of the cover with your finger.

2. Plug the fax module properly into the fax modem slot with the phone jacks facing outwards.

3. Plug one end of telephone line to the LINE jack of the fax modem.

4. Plug the other end of telephone line to the “RJ-11” telephone jack provided by the telephone company.

CONNECTING THE PRINT ER CABLE

1. Connect one end of the printer cable (not included) to your printer.

2. Connect the other end to the printer port of your @V5000.

@V5000 User’s Manual Setting up Your Machine

2-5

Setting up the ADF (auto document feeder)

ADF Tray

Document

1. As shown in the figure below, lift the document cover to remove the studs from the hinge holes. The studs are loosely attached to the hinge holes in the purpose to cover your original when it is a few inches high.

2. Insert the studs of the ADF cover to the hinge holes on the document glass.

3. Raise the ADF Tray to about 45 degrees.

4. Pull down the wire leg beneath the ADF Tray.

5. Pull out the ADF Tray extension to its full length.

Cover

Stud

ADF Tray

2-6

Setting up Your Machine

ADF Wire Legs

Extension

CONNECTING THE ADF CABLE

Connect the ADF cable which attach to the document cover to the ADF port at the rear of @V5000.

CONNECTING THE POWER AND TURNING ON THE MACHINE

1. Press the power switch to the “0” position to turn off the @V5000.

2. Connect the small end of the power cable to the power port of your @V5000 .

3. Connect the other end to an appropriate power outlet.

@V5000 User’s Manual Setting up Your Machine

2-7

4. Press the power switch to the "I" position to turn on your @V5000. After showing the warming up message, the LCD display prompts the Copy ready status (present) as shown below.

Note: You can leave your @V5000 ON at all times since the @V5000 is designed

with a power saving function. If the @V5000 is idle for four hours, it automatically shuts off the scanning lamp.

2-8

Setting up Your Machine

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Avision V5000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual