Avision V2500 User Manual

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NetDeliver MFP User's Manual

Regulatory model: DF-0605H

Safety Information

When using this equipment, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING: Indicates potentially hazardous situations, which if instructions are not followed, could result in death or serious injury.

CAUTION: Indicates a potentially hazardous situation wh ich, if instructions are not followed, may result in minor or moderate injury or damage to property.

Important:

Indicates operational requirements and restrictions. Please read and follow these instructions to ensure a proper operation and to avoid damage to the machine.

Note:

Indicates further explanation or clarification. Reading this is highly recommended.

WARNING: To avoid hazardous electric shock or fire, do not remove any covers or screws other than those specified in this manual.

CAUTION:

Disconnect the power plug by pulling the plug, not the cable. Do not touch the metal fingers of the ADF pad module. The edges are sharp and touching them may result in injury.

Precautions

y Do not install the equipment near heating or air conditioning units. y Do not install the equipment in a humid or dusty place. y Use only the AC adapters (077-242090-I3 by Ya Hsin/

HEG42-240200-7L by HITRON) included with the machine. Using other AC adapters may damage the machine and void the warranty.

y Place the equipment securely on an even, flat surface. Tilted or uneven

surfaces may cause mechanical or paper-feeding problems.

y Retain the box and packing materials for shipping purposes.

Notice

Important

y Do not make copies of any item for which copying is prohibited by law. y Copying the following items are normally prohibited by the local law: y Bank bills, revenue stamps, bonds, stock certificates, bank drafts,

checks, pass-ports, driver's licenses.

y This machine is equipped with a function that prevents making

counterfeit bank bills. Due to this, images similar to bank bills may not be copied properly.

iii

Copyrights and Trademarks

Ethernet is a registered trademark of Xerox Corporation. Microsoft, Windows, Windows NT and Windows XP are registered trademarks

of Microsoft Corporation in the United States and/or other countries. Other product names used herein are for identification purposes only and

may be trademarks of their respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

Warranty

The information contained in this document(s) is subject to change without notice.

The manufacturer makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of fitness for a particular purpose.

The manufacturer shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.

Table of Contents

1 Getting Started.....................................................1-1

Introduction......................................................................................................1-1

Features.............................................................................................................1-1

External View ...................................................................................................1-3

Preinstallation Information..........................................................................1-10

Internet Communication Features.............................................................1-13

2 Installing Your Machine........................................2-1

Minimum Configuration Requirements.......................................................2-1

Checking Package Contents..........................................................................2-2

Unlocking the Scan Unit.................................................................................2-3

Installing the Rubber Support ......................................................................2-4

Installing the Paper Feed Tray .....................................................................2-5

Connecting the Cables....................................................................................2-6

3 Configuring the Machine.......................................3-1

Specifying the Administration Information................................................3-2

Specifying Network Configurations..............................................................3-9

Specifying Mail Server..................................................................................3-15

4 Managing the Address Book .................................4-1

Managing Your E-mail Address Book..........................................................4-1

Managing Your Groups...................................................................................4-9

5 Specifying FTP Folder Template and Profile..........5-1

The Settings of Filing Server ........................................................................5-1

Specifying the FTP Folder Template by the Control Panel....................5-13

Adding a New Profile on the Control Panel..............................................5-18

Illustrating CIFS and HTTP Profile Settings .............................................5-22

Specifying the FTP Folder Template by the Product’s Web Page........5-37

Adding a New Profile by the Product’s Web Page...................................5-39

Modifying Current Profiles ...........................................................................5-43

Deleting Profiles.............................................................................................5-46

6 Setting up Account Management ..........................6-1

7 Creating Billing Log Settings ................................7-1

8 Administration..................................................... 8-1

Administering the Product by the Control Panel...................................... 8-1

Administering the Product by Web Page................................................... 8-3

Summary of Administrator Activities......................................................... 8-5

9 Operation............................................................. 9-1

Loading Paper.................................................................................................. 9-2

Sending Your Document to E-mails............................................................ 9-5

Sending Your Document to Filing Servers ................................................ 9-9

Making Copies............................................................................................... 9-14

10 Troubleshooting................................................. 10-1

Information Codes/Message ...................................................................... 10-1

Clearing a Paper Jam................................................................................. 10-10

Removing the Abnormal Line Image...................................................... 10-11

Cleaning the ADF........................................................................................ 10-12

Replacing the Snap-in Pad Module......................................................... 10-13

Cleaning the Glass...................................................................................... 10-15

Appendix..........................................................................b

Quick Guide..........................................................................................................b

Specifications.......................................................................................................d

Index.....................................................................................................................h

1 Getting Started

Introduction

Thank you for purchasing the product, an internet appliance. The product offers an unprecedented document delivery technology, transmitting paper documents electronically over the internet. With the product, you can instantly scan paper-based document and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers, web site, or someone else’s computer on the network. The new way to distribute documents is faster, more cost effective, and safer than any traditional methods such as fax, mail, or courier.

Features

Scan to E-mail:

Connected to an ethernet network and a SMTP server, the product allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

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Scan to File: The product allows you to send scanned documents to a server or a

personal computer’s file folder over intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), CIFS (Common Internet File System), AVPP (Avision Post Processing) protocol. The scan-to-file feature off-loads the mail server from handling large attachments.

Digital Copying:

Connected to a color or black and white laser printer, the product becomes a digital copier. With an intuitive control panel, making digital copy becomes fast and easy.

Multiple Pages Sending:

With the optional Auto Document Feeder, the product allows a stack of 50-page document(s) to be continuously scanned at one time in reliable quality to increase your efficiency.

Post Processing

The product can be used as a paper-scan input device with thin client ability. It can display server’s requirements or menus on LCD, pass user’s inputs back to server, and direct the backend server to do various customized post processing. All these can be achieved via AVPP.

Address Book/Profiles Managing:

The product provides a convenient way to manage all the e-mail addresses and profiles (filing destinations). By simply typing the machine's IP address in the URL field of your browser, the product web page will be prompted. This web page allows you to create up to 2000 e-mail addresses and several filing destinations to manage your document.

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External View

THE FRONT VIEW

1. ADF Front Cover 4. Paper Stopper

2. LCD-display 5. Document Cover

3. ADF Paper Tray 6. Control Panel

1-3

THE REAR VIEW

1 2 3 4 5 6

1. USB Keyboard: To connect a USB keyboard.

2. Copy: To connect a printer.

3. LAN NET: To connect an Ethernet cable.

4. ADF: To connect the ADF cable.

5. 24VDC/2.0A: To connect the power cable.

6. Power: Power switch.

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THE CONTROL PANEL

Part A

Part B

Part C

Part D

Part A: Scaling Area:

Used to reduce document(s) down to 25% or enlarge up to 400%.

1. Increase scaling in 1% increment up to 400%

2. Decrease scaling in 1% Decrement down to 25%

3. Select scaling from the preset percentages

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Part B: LCD-display & Function Keys:

Used to display current operation and select key working mode.

Function Keys and others:

Press to use the Copy function

Press to use the email function (also the default working mode).

Press to use the filing function.

Press to setup more settings for copy, e-mail or filing individually.

Press to select an e-mail address from an address book or select a profile from a profile list.

Press to return to previous screen or input.

he button with white arrow is used to move to

Up/Down/left/right. The button with black arrow

, is used to select a command.

Used to cancel a command or delete a character.

Part C:

Used to be a simplified keyboard.

The Numeric/Character Keypad:

Used to select special characters.

Part D: Start & Other Keys:

Used to select special requirements or the start key to start sending or copying your document(s).

Select to enter administrator menu.

Select to clear current settings and return to panel default settings.

Select to enter power saving mode.

• The Power LED – Used to indicate power on and ready status.

• The Alarm LED – Used to indicate error.

• The sleep LED – Used to indicate power-saving

status.

Select to stop processing.

Select to scan and send multi-page documents on the document glass continuously or from the auto document feeder batch by batch.

Select to start copying, e-mailing, or filing in black and white mode.

Select to start copying, e-mailing, or filing in color mode.

Preinstallation Information

The product has to be setup properly on your network to perform e-mail and filing functions. Before using the product, please setup the product properly on you network for e-mail and filing function. The following network parameters have to be collected from your network administrator.

1. DHCP enable:

2. IP Address: . . .

3. Subnet mask: . . .

4. Gateway IP: . . .

5. DNS server: . . .

6. SMTP server:

7. SMTP port: 25

8. POP3 server:

9. POP3 port:

10. LDAP server: . . .

11. LDAP port:

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Explanation of contents:

1. *DHCP Enable: Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server.

2. *IP Address: The Internet Protocol (IP) address assigned to your machine by your network administrator or by DHCP Server.

3. Subnet Mask:

4. Gateway IP: The gateway IP address assigned by

5. *DNS server: The IP address of DNS Server

6. *SMTP Server:

7. SMTP Port:

8. *POP3 Server: The IP address of your POP3 server.

9. *POP3 Port The port number of your POP3 Server.

10. *LDAP Server: The IP address of your LDAP server.

The net mask address assigned by your network administrator or by DHCP Server.

your network administrator or by DHCP Server or by DHCP Server.

assigned by your network administrator.

The IP address of your SMTP Mail Server assigned by your network administrator.

The port number of your SMTP Mail Server.

11. LDAP Port:

The port number of your LDAP server.

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Note:

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network--making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the product.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node.

The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

3. SMTP: Stands for Simple Mail Transfer Protocol. It is the main communication protocol used to send and receive e-mail on the Internet.

4. DNS: Stands for Domain Name System. The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for the IP address, such as Avision.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

6. LDAP: Stands for Lightweight Directory Access Protocol. LDAP enables users to access directories and address books directly from external networked devices to simplify document distribution.

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Internet Communication Features

SCAN TO E-MAIL

The product allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone via the product, the product uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through internet.

Intranet

Internet



E-mail Server

≈

1-13

SCAN TO FILE

Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), CIFS (Common Internet File System), or AVPP (Avision Post Processing Protocol), the product allows you to save scanned document directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What’s unique about this filing function is to let entire corporate users share one machine to send documents to each desired file folder on a designated server or individual computer.

Intranet

FTP, HTTP, HTTPS, AVPP servers

CIFS servers (Windows)

1-14

POST PROCESSING

The product uses an AVPP (Avision Post-processing Protocol) protocol to provide the post processing mechanism for filing document. The AVPP is a protocol developed by Avision. The distinguishing feature of such AVPP’s post processing is to treat the product as a workstation’s input device and a simplified post-processing controller. Before and after a document is filed, the product will inquire a user how to manage the document further by following the applications (usually made of page programs like ASP, PHP, JSP etc…) on the post-end server. Such an architecture enables a single server to serve multiple sets of the product simultaneously.

AVPP

Post Process

Document Management System, OCR, CD-R, etc..

AVPP

Web Programs such as ASP, PHP, etc.

Note:

The usage of AVPP needs to develop and deploy the back-end server page programs. These programs are not included in this product service, please consult with professional web page developers to provide a customized application system.

1-1

2 Installing Your Machine

This chapter is specifically targeted to the persons wh o are responsible for the administration of the product. It is recommended that the administrator read this chapter before installing the machine.

Minimum Configuration Requirements

To make the best use of the product, the following configuration is required:

To send e-mails from the product:

• TCP/IP network

• A SMTP and a optional POP3 server

To file document(s) via intranet

• FTP, HTTP, HTTPS, CIFS, or AVPP Protocol environment

• Windows 95, Windows 98, Windows NT, Windows 2000,

Windows Me, Windows XP, HTTP or FTP server

To make copies from the product:

• A printer supporting GDI Printer language, such as OKI C3100, OKI C5500 and Avision AM6120P

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Checking Package Contents

Unpack the box and check its components. If there is any item missing, contact your dealer immediately.

Paper Feed Tray

Main Unit

Adapter

Rubber Support

Paper Stopper

Power Cable

Unlocking the Scan Unit

The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan

unit before using the machine.

1). Locate the lock switch beneath the scanner.

2). Move the lock switch to the “unlocked position”.

“Locked Position”

Note:

If you need to move the product for repair or any other

reason, be sure to lock the product before moving. To lock the product, please do the following,

1. Turn off the product.

2. If the scan unit is not located at the front of the glass, turn on the product. After the scan unit returns to the front end, turn off the product.

3. Move the lock switch to the “Locked Position”.

“Unlocked Position”

Installing the Rubber Support

It is highly recommended to install the rubber supports beneath the product. The rubber supports are designed to prevent the product from being slanted downward during operation. To install the rubber supports, please first turn the machine over, and then insert the rubber supports to the slots beneath the machine as illustrated.

Rubbert Support

2-4

Installing the Paper Feed Tray

1. Attach the Paper Support to the Paper Feed Tray.

Paper Feed Tray

Paper Support

2. Then, attach the Paper Feed Tray to the machine.

Connecting the Cables

CONNECTING THE ADF CABLE

Connect the ADF (Auto Document Feeder) cable (attached to the document cover) to the ADF port at the back of the product.

ADF Cable

CONNECTING THE ETHERNET CABLE

1. Connect one end of your Ethernet LAN cable to an

available port of your Ethernet Hub

2. Connect the other end to the LAN NET port at the back of the product.

CONNECTING THE KEYBOARD CABLE

Connect the cable of the keyboard to the USB Keyboard port at the back of the product.

CONNECTING THE PRINTER CABLE

1. Connect one end of the printer cable to the printer.

2. Connect the other end to the Copy port of the product.

Note:

To make copy through printer, please first turn on the printer and then turn on the product. Otherwise, you may encounter problem in making copies through the printer.

CONNECTING THE POWER AND TURNING ON THE

MACHINE

1. Press the power switch to th e “0” position to turn off the

product.

2. Connect the small end of the power cable to the power

port of the product

3. Connect the other end to an appropriate power outlet.

4. Press the power switch to the “-” position to turn on the

product. After showing the booting up message, the LCD display prompts the preset ready status.

Note:

You can press the Power Saving button on the control panel to switch to the power saving mode. If the product is idle for four hours, it automatically shuts off the scanning lamp. Press any key except the Power Saving button to return to the ready status.

2-1

3 Configuring the

Machine

This chapter is specifically targeted to the persons wh o are responsible for the administration of the product. Administrator activities are password protected with privileges that are denied to the ordinary users.

The following settings or destinations must be defined by the system administrator before the product is used to distribute the scanned document on the network.

z Network and E-mail parameters: Defines the parameters for

TCP/IP, SMTP, and POP3 protocols to send your scanned document to e-mail addresses.

z Filing destinations: Defines the protocols and destinations to

send your scanned document to FTP servers, web, or any personal computers on the network.

Note:

• If the system administrator has chosen DHCP, then the IP address of TCP/IP, gateway, subnet mask, and DNS server will be automatically given.

• When installing the product for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date once you are familiar with the operation and functionality.

3-1

Specifying the Administration Information

The Administration information is password protected and available to the Administrator only. When the machine is shipped, the login name and password for the administrator left blank. It is recommended that system administrator of the product create a new login name and password before using the machine. The administrator can either use the control panel or the product’s web page to specify the administration information.

SPECIFYING THE ADMINISTRATION INFORMATION BY THE CONTROL PANEL

1. Press Menu button the login name message.

2. Press the Select button as the default login name. This prompts the input password message.

Input Password:

on the control panel. This prompts

3. Press the Select button

prompts part of the following Administrator screen.

as the default password. This

1. Information

2. General

3. Network Settings

4. Mail Server

Press the Up/Down arrow button

or repeatedly to scroll through the top menu level. The complete top menu level, Administrator screen, is shown as below:

1. Information

2. General

3. Network Settings

4. Mail Server

5. Copy

6. E-Mail

7. FTP folder Template

8. Account Management

9. Billing Log Setting

10. Management

11. Exit

4. Press the Up/Down arrow button Management, and then press the Select button

following Management screen appears.

1. Admin. profile

2. Add “To” Addr.:ON

3. Add Profile after filing:No

4. PowSave Delay Time:240 min

5. Standby Time:180sec

6. Language:Eng

7. Default Mode:E-Mail

8. Save & Exit

9. Exit

5. Press the Up/Down arrow button

an item.

6. Press the Select button

to enter the next menu level.

or to select

. The

or to select

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7. Press the Up/Down arrow button

an item.

8. Press the Select button

input content.

or to select

, and then enter or select an

9. Press the Select button again after entering an input content.

Press the Select button again after pressing the Left/Right

arrow button

10. Press the Return button screen.

11. Press the Up/Down arrow button Save & Exit to save your desired settings.

or to select an input content.

back to the Management

or to select

Refer to the following table for the detail of each setting:

Admin. Profile Allow the system administrator to change

his or her login name, password, or e-mail address.

Choice:

1. Login name (up to 16 characters or digits)

2. Password (up to 8 characters or digits)

3. E-mail address (up to 64 characters or digits)

Add “To” Addr. Choose yes to add the “To” address to

current address book after sending the e-mail from the product.

Choice: ON, OFF Add Profile after filing

Choose yes to add the new profile to current

profile list after sending the scanned

document to the server from the product.

Choice: ON, OFF PowSave Delay Time

Set how long the machine will automatically

enter the power saving mode after the latest

action.

Choice: 5 min, 15 min,30 min,60 min,

240 min Stand-by Time Specify the stand- by time.

Choice: 20 sec, 40 sec, 60 sec, 120

sec,180 sec Language Choose the language you wish to show on

the LCD-display.

Choice: English/Native

Default Mode Specify a default mode.

Choice: E-Mail, Copy, and Filing

Save and Exit Choose this to save the above settings and

exit.

Exit Choose this to exit without saving the above

settings.

SPECIFYING ADMINISTRATOR INFORMATION BY THE PRODUCT’S WEB PAGE

1. Type the IP address of the product in the URL field of your browser and then press Enter. The address in the URL field automatically changes to

http:// IP address /index.htm, and

then the product web page appears.

For example:

http://10.1.30.149 becomes http://10.1.30.149/index.htm

2. Click the Login button to prompt the Login screen. The Login button will be changed to the Logout butt o n after you successfully log in. A user without privilege can modify the settings on this web page if you do not click the Logout

button after finishing your settings.

3. Click Login since the machine is shipped with no specific login name and password, and then click Management to prompt the Management dialog box.

Select a button or a dropdown list, follow on-screen instructions, click Submit (If required), and then finally click

Update to save your settings.

Note：

You must click the Login Name, Password or E-mail Address button to set them up respectively.

(Refer to the previous section for the setting detail.)

Specifying Network Configurations

Before the product is used to distribute document to e-mail addresses, the network administrator must assign an IP address, subnet mask, and gateway to the product. The administrator can assign these parameters either using the control panel or using the product’s web page.

SPECIFYING NETWORK CONFIGURATION BY THE

CONTROL PANEL

1. After turning on the product, press Menu button control panel. This prompts the login name message.

2. Press the Select button if the administrator has not created a login name. This prompts the input password message.

Input Password:

on the

3. Press the Select button

if the administrator has not created a new input password. This prompts part of the following Administrator screen.

1. Information

2. General

3. Network Settings

4. Mail Server

4. Press the Up/Down arrow button or to select Network Settings, and then press the Select button

The following Network Settings screen appears.

1. DHCP Enable:

2. IP address: . . .

3. Subnet mask: . . .

4. Gateway IP: . . .

5. DNS server: . . .

6. Save & Exit

7. Exit

5. Enter or select each network parameter respectively and press the Select button

to complete all settings as you did for

the Management screen

Refer to the following table for the detail of each setting:

3-1

1. DHCP Enable:

Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server.

2. IP Address: The Internet Protocol (IP) address

assigned to your machine by your network administrator.

3. Subnet Mask:

The net mask address assigned by your network administrator.

4. Gateway IP: The gateway IP address assigned by

your network administrator.

5. DNS Server: The IP address of DNS Server

assigned by your network administrator.

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For example:

1. DHCP Enable: No

2. IP address: 10.1.40.185

3. Subnet mask: 255.255.255.12

4. Gateway IP: 10.1.40.135

5. DNS server: 10.1.45.23

6. Save & Exit

7. Exit

Note:

If you have a DHCP server available on your network and the DHCP has been selected, the above IP, subnet mask, gateway, and DNS server will be automatically given.

6. Use the Up/Down arrow button Save & Exit to save your desired settings.

or to select

3-1

SPECIFYING THE NETWORK CONFIGURATION BY THE

PRODUCT’S WEB PAGE

1. Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web.

2. Click the Login button to open the Login screen. (The Login button will be changed to Logout after you have successfully logged in. A user without privilege can modify the settings on this web page if you do not click the Logout button after finishing your settings.)

3-1

3. Click Login since the machine is shipped with no specific login name and password, and then click Network Configuration to prompt the Network Configuration screen.

4. Enter or select an input parameter respectively, and then

finally click Update to save your settings. (Refer to page 3-11 for the detail of each setting).

3-14

Specifying Mail Server

Before the product is used to distribute document to e-mail addresses, the network administrator must assign SMTP to the product. The administrator can assign these parameters either using the control panel or using the product’s web page.

SPECIFYING MAIL SERVER BY THE CONTROL PANEL

1. After turning on the product, press Menu button control panel. This prompts the login name message.

2. Press the Select button if the administrator has not created a login name. This prompts the input password message.

Input Password:

on the

3-1

3. Press the Select button

if the administrator has not created a new input password. This prompts part of the following Administrator screen.

1. Information

2. General

3. Network Settings

4. Mail Server

4. Press the Up/Down arrow button or to select Mail Server, and then press the Select button

following Mail Server screen appears.

1. SMTP Server: . . .

2. SMTP Port: 25

3. POP3 Server: . . .

4. POP3 Port: 0

5. External Address Book . . .

6. Device Email Account

7. Save & Exit

8. Exit

. The

3-1

5. Enter or select each mail server parameter respectively and press the Select button

to complete all settings as you

did for the Man Refer to the following table for the detail of each setting:

1. SMTP Server:

The IP address of your SMTP Mail Server

2. SMTP Port: The port number of your SMTP Mail Server.

3. POP3 Server: The IP address of your POP3 server.

4. POP3 Port

The port number of your POP3 Server.

5. External Address

Book

If you wish to link external e-mail address book from other devices, enter your LDAP server here.

Choice:

1. LDAP server URL: Enter your

LDAP server URL here.

2. Port: Enter port number of the

LDAP server.

3. Login name: Enter login name

of the LDAP server.

4. Password: Enter password of

the LDAP server.

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6. Device Email Address Account

Enter logon information for SMTP or POP3 authentication.

Choice:

1. Email address: (default “From” address)

2. Auth entic ation meth od: SMTP, POP3

3. Login name: (Login name for SMTP or POP3 authentication.)

4.Password: (Password for SMTP

or POP3 authentication.)

6. Use the Up/Down arrow button or to select Save & Exit to save your desired settings.

3-18

SPECIFYING THE MAIL SERVER BY THE PRODUCT’S WEB

PAGE

1. Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web.

2. Click the Login button to open the Login screen. (The Login button will be changed to the Logout button after you have successfully logged in. A user without privilege can modify the settings on this web page if you do not click the Logout button after finishing your settings.)

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3. Click Login since the machine is shipped wit h no specific login name and password, and then click Mail Server to prompt the Mail Server screen.

4. Enter or select an input parameter respectively, and then

finally click Update to save your settings. (Refer to page 3-17 for the detail of each setting).

3-2

4 Managing the Address

Book

Our Java-Manager is a convenient browser-based tool to manage the address book of the product remotely. Since only the administrator can manage the address book, it is highly recommended that the administrator read this chapter before manage the product.

Managing Your E-mail Address Book

ADDING AN E-MAIL ADDRESS

To add an e-mail address,

1. Start your browser, Microsoft I.E. 5.0 or higher, or Netscape Communicator 6.0 or higher.

2. Type IP address of the product in the URL field. For example, http://10.1.30.83.

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The product web page appears as shown below.

Note:

The web page is best viewed at a 1024 x 768 dpi resolution.

3. Click the Login button to open the Login screen. (The Login button will be changed to the Logout button after you have successfully logged in. A user without privilege can modify the settings on this web page if you do not click the Logout button after finishing your settings.)

4. Click Login since the machine is shipped with no specific

5. Click the E-mail icon and choose New to prompt the Add a New E-Mail Address dialog.

6. Enter a local user's name, an e-mail address, and a description and click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen.

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7. Click Update to permanently save all the latest change on the product, or Exit to leave without saving any latest change.

MODIFYING AN E-MAIL ADDRESS

To modify an e-mail address,

1. Repeat Step 1 to Step 3 from the previous section,

Adding an E-mail Address. The Address Book Manager dialog appears.

2. Click the E-mail icon and choose the address you want to

modify from the list. Choose Modify to prompt the Modify an E-Mail Address dialog.

3. Modify your address data.

4. Click Update to temporarily save the latest data, or Cancel

to return to the Address Book Manager screen.

5. Click Update to permanently save all the latest change on

the product, or Exit to leave without saving any change.

DELETING AN E-MAIL ADDRESS

To delete an e-mail address,

1. Repeat Step 1 to Step 3 from the previous section,

Adding An E-mail Address. The Address Book Manager dialog appears.

2. Click the E-mail icon and choose the address you want

to delete from the list. Choose Delete to erase the address. A warning message appears to confirm your deletion. Click OK to confirm or Cancel to exit.

3. Click Update to permanently save all the latest change

on the product, or Exit to leave without saving any latest change.

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Managing Your Groups

ADDING A NEW GROUP

To add new groups,

1. Repeat Step 1 to Step 3 from the previous section, Adding

An E-mail Address. The Address Book Manager dialog appears.

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2. Click the Group icon and choose New to prompt the Add a

New Group Set dialog.

3. Enter your group name.

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4. Choose the address from the right side and click » to add

a member to the group.

5. Click Add to temporarily save the latest data, or Cancel to

return to the Address Book Manager screen.

6. Click Update to permanently save all the latest change on

the product, or Exit to leave without saving any latest change.

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MODIFYING GROUP

To modify a group,

1. Repeat Step 1 to Step 3 from the previous section,

Adding An E-mail Address. The Address Book Manager dialog appears.

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2. Click the Group icon and choose Modify to prompt the

Modify a Group Set dialog.

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3. Choose one member you want to modify from the group and

click the ¼ key to delete an old member from the group or click the » key to add a new member to the group.

4. Click Update to temporarily save the latest data, or Cancel

to return to the Address Book Manager screen..

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5. Click Update to permanently save all the latest change on

the product, or Exit to leave without saving any latest change.

DELETING GROUP

To delete a group,

1. Repeat Step 1 to Step 3 from the previous section,

Adding An E-mail Address. The Address Book Manager dialog appears.

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2. Click the Group icon and choose a group to delete. Click

Delete to erase the group. A warning message appears to

confirm your deletion. Click OK to confirm or Cancel to exit.

3. Click Update to permanently save all the latest data on

the product, or Exit to leave without saving any latest data.

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5 Specifying FTP Folder

Template and Profile

We know that the first thing you want to do is jump right in and create a profile to send a document to your desired server and even though we have made the whole process as easy as possible, there are still things you need to be aware of before you start. The following will introduce you to several server systems used with the product.

The Settings of Filing Server

FTP

FTP Stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol, and the default Port is usually 21. Therefore, please make sure you have legal FTP account with the privilege of writing under the directory to save the files and the password before using FTP to save the files. To add a sub-directory from the product, you need to have the privilege of adding a new directory.

HTTP AND AVPP

Both HTTP and AVPP use RFC 2616[HTTP 1.1] as their protocol, and the default Port is usually 80. If you are not using the HTTP port or AVPP port 80 to save the files, you must change the HTTP Port or AVPP Port of the product to the port for the Web Server.

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Generally speaking, Web Server, such as IIS or the other HTTP server, will use anonymous account for authentication, so that the user can link directly to the web page without entering the user name and password first. Hence, if the HTTP or AVPP Server allows anonymous account for authentication when you use the product to keep the files, there is no need for setting any text in the field of Login name and Password of the product.

On the other hand, if IIS or HTTP server does not allow anonymous account for authentication connecting to the web page, the user will be prompted to enter the user name and password first while connecting to the web site. In this mode, the file saving feature is available only when entering the user name and password permitted by the server in the field of Login name and Password for the product respectively.

Therefore, please make sure the mode that your Web Server allows before using HTTP or AVPP for files saving. If anonymous access mode is not allowed, you must have legal HTTP account and password.

Since the product will check whether the directory for file saving really exists before proceeding file saving and then writing the file after scanning to the specified directory, you have to set the directory for files saving as “browse” and allow for writing in Web Server; otherwise, the product will not be able to write the file into the directory.

If you wish to use the product to save files, in addition to making

some settings in Web Server, you will have to confirm the account with the privilege of writing for connecting Web Server; otherwise, the product will not be able to “write” the scanned file in the file system.

The following uses the IIS setting for anonymous access to Microsoft Windows 2000 as an example, and assumes the AVPP application is installed in the root directory of IIS, C:\Inetpub\wwwroot\Xcabinet, and the directory for files saving is in C:\Inetpub\wwwroot\Xcabinet. For non-anonymous access, refer to IIS for more detail information.

The settings for IIS anonymous access is as below:

1. Start “Internet service manager” in “Control Panel”, select “Default Web site” and right click C:\Inetpub\www r oot\

Xcabinet, and select “Properties “.

2. In the Xcabinet dialog box, select “Directory security” tab, and click “Edit” for “Anonymous Access and Authentication Control”. Please make sure “ Anonymous Access” is selected in “Authentication Methods” dialog box.

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3. Click on “Edit” to Open “Account for anonymous access”.

Please make sure that the account, stored in your computer system, in the “username” filed is with sufficient privilege to access the file system.

The settings for IIS privilege is as below:

1. Like the setting in anonymous access, start “Internet service manager” and select “Default Web site”, and right click C:\Inetpub\wwwroot\Xcabinet, and select “Properties”.

2. Select “Directory” tab in the Properties page. Please ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.

The settings for directory is as below:

If the

file management system in your server is NTFS, in order to allow IIS to use an anonymous account to access the files in the directory of C:\Inetpub\wwwroot\Xcabinet, you have to make sure the anonymous account is with sufficient privilege. You may make the following settings:

1. Select C:\Inetpub\wwwroot\Xcabinet directory in

Windows Explorer, and right click to select “Properties”.

2. Select “Security” tab in the File dialog box, and select

“Everyone”. Select the privileges for “Read and Execute”, “Folder Properties List”, “Read” and “Write”.

After that “every user” has the privilege to man age all files in the directory of files saving.

Note: For the actual security concern of the scanned files, we should not allow the group of “Everyone” to have full privileges of the file directory. Therefore, when setting the access privilege for your file system, it is recommended to set the privilege of the directory for file saving to IIS anonymous account or the other users and groups that can use the directory only.

Note:

1. Please note that HTTP and AVPP cannot add server sub-directory from the product.

2. When using Apache as HTTP server, you need to have a HTTP/1.1 put add-in module since the product uses chunked Transfer-encoding. In addition, the Apache will have to be set to accept HTTP PUT command in order to accept the product for files saving. For more information, refer to the related document of Apache.

3. For IIS 6.0 on Windows 2003, you need to enable WebDAV in Server Extension folder.

HTTPS

HTTPS is a secure way of using

HTTP. HTTP provides almost no security feature. It contains only basic authentication mechanisms, and supports little privacy. HTTPS solves this problem by adding SSL, a secure transport layer over insecure TCP.

To send scanned document to servers using HTTPS, you must

install SSL on the destination servers. How to install SSL properly on the server, please refer to the server’s manual. After SSL has been installed well, please check if the SSL port is editable and the directory security has been selected. The following illustrations show how to check the SSL port and directory security in Windows 2000 Server system.

To check if SSL port and directory security have been selected,

1. Click Start>Program>Administrator Tools>Internet Service Manager in succession.

2. Click Default Web Site and click the right mouse button and choose Properties. The Default Web Site Properties dialog box appears. Click the Web Site tab and check if SSL port is editable.

3. In the Default Web Site Properties dialog, click the Directory Security tab and then click the Edit button from the Secure communication field. The Secure Communication dialog appears.

4. Check if “Require secure channel (SSL)” and “Ignore client certificates” have been selected.

Or You may simply type “netstat” in a MS-DOS command. If

the https has been established as below, then the server is ready to receive scanned document from the product via HTTPS.

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CIFS

CIFS (Windows Network Share) is a file saving protocol generally used for “recourse sharing” of network in Microsoft Windows systems. Please set up the “shared directory” per the network settings for sharing in MS Windows. Generally, on the shared directory Properties dialog box under the Windows XP, select “Sharing” tab, and select “Share this folder”. Click “Permissions” button to open “Permissions for the shared directory” dialog box.

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Check the “Full Control“ to have full privileges of the shared

directory.

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Specifying the FTP Folder Template by the

Control Panel

To simplify the filing operation, the administrator can set up the filing parameters including protocols, directory, file name and other scanning parameters as a template. When you add a new profile, all settings of a template will be automatically copied to your new profile settings. Setting up the FTP folder Template parameters can be done either by the control panel or by the product’s web page.

1. Press Menu button the login name message.

2. Press the Select button created a login name. This prompts the input password message.

Input Password:

on the control panel. This prompts

if the administrator has not

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3. Press the Select button

if the administrator has not created a new input password. This prompts the Administrator screen.

4. Press the Up/Down arrow button

or to select

FTP Folder Template, and then press the Select button The following FTP Folder Template screen appears.

1. Protocol:

2. Target URL:

3. Port:

4. File Name:

5. Color Output Format

6. B&W Output Format

7. Resolution: 200

8. Density: 4

9. Sub Folder: OFF

10. Report to e-mail:

11. Document Size: A4

12. Auto Deskew: ON

13. Save & Exit:

14. Exit

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5. Enter or select each FTP folder Template parameter respectively and press the Select button

to complete all

settings as you did for the Management screen. Refer to the following table for the detail of each setting:

Item Description

Protocol

Choose the protocol you desire to store your scanned image.

Choice: *FTP, *HTTP, *CIFS, *HTTPS, *AVPP

Target URL

Specify the filing server address and path.

Important note:

You must use this CIFS filing format, file:\\IP\computer name\folder name, to set CIFS URL.

Port

The port number for your filing server. Default value: ftp:21, http:80, CIFS:139, AVPP:80, https:443 If the default value is different from the real case, input the correct port number in this field.

File Name The file name for filin g a document

The system will remind you if the field is not filled.

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Color Output Format

B&W Output Format

Resolution

Density

Sub folder

File format for documents to be sent in colors via filing from the product. Choice:

1. File format: PDF, JPEG, TIFF, JPEG+EXIF, MTIF(Multi-page TIFF) Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it to a single image file.

2. Compression rate: Low, Medium, High (If TIFF or MTIFF is selected as a file format, the compression rate is defined as RAW only.)

File format for documents to be sent in black and white via filing from the product.

Choice:

1. Multi-level B&W/Gray: ON,OFF

2. File format: PDF, PCX, MTIFF(Multi-page TIFF), TIFF

3. Compression rate: Low, Medium, High

(If you choose ON from Multi-level B&W/Gray, the file formats include PDF, JPEG, TIF, MTIF, and JPEG+EXIF. If TIF or MTIFF is selected as your file format, the

compression rate is limited to RAW only. If you choose OFF from Multi-level B&W/Gray, the file formats include PDF, PCX, TIF, and MTIF. The compression rate of MTIF or TIF includes G3, G4, and Raw.)

The scanning resolution you choose to scan

from the product.

The higher resolution makes a clearer image,

but occupies more space.

Choice: 75, 100, 150, 200, 300, 400, 600

(dpi)

Choose the density level. Choice: 1,2,3,4,5,6,7. (1 means weakest density , and 7 means strongest density.) Input a name of the sub folder if you want. (Make sure you have a privilege to create a sub folder under the server.)

Choice: ON, OFF

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Report to e-mail

Document Size

Enter an e-mail address if you wish to send the filing report to the e-mail.

Choose your document size.

Choice: A4, A5, B5, Legal, Letter

Auto Deskew Use this option to automatically deskew a

document.

Choice: ON , OFF

4. Use the Up/Down arrow button

or to

select Save & Exit to save your desired settings.

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Adding a New Profile on the Control Panel

A profile contains a list of information including the type of your protocol, target directory, file name, file format, and scanning parameters for your scanned document to be sent to your filing servers. Create some new profiles you frequently use to speed up the filing process. In addition, if you have already specified the FTP folder template, all settings of the template will be automatically copied to your new profile settings so that you don’t need to retype the same settings when adding a new profile.

1. Press often used will appear.

2. Choose <<New Profile>>, and then press the Select button

. The following Profile Parameters screen will appear.

on the control panel, and the Profile list that is

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1. Profile Name:

2. Protocol: FTP

3. Target URL: ftp://

4. Port : 21

5. User Name:

6. Password:

7. File Name :

8. Color Output Format :

9. B&W Output Format:

10. Resolution: 200

11. Density: 4

12. Sub Folder: OFF

13. Report to E-mail:

14. Document Size:A4

15. Auto Deskew: ON

3. Enter your profile name and choose your desired protocol. Note that the root of the target URL will automatically change due to the protocol you have selected.

Use button

or to scroll between items and press Select

to complete each entry.

Note:

If you do not know how to first set up servers such as CIFS and HTTP, please skip to the following section, Illustrating CIFS and HTTP profile settings, and then return to Step 3.

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File size v.s. resolution

File size PDF TIFF JPEG B&W 200 dpi, A4 34K 484K N/A 300 dpi, A4 59K 1089K N/A Color 150 dpi, A4 144K 6550K 141K 200 dpi, A4 235K 24576K 234K

* The above file size information is for your reference. The data

may vary due to the contents of your original.

Note:

The default settings: Profile name: None, Protocol: FTP, Target URL: ftp://, Port: 21, File name: None, Color output format: PDF, B&W output format: PDF, Resolution: 200, Density:4, Subfolder: No, report to-email: None.

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4. After you have completed your entry, press

your document(s) in black and white, or press

to send

to send your

document(s) in colors.

5. After your input, the machine begins scanning and sending the scanned document to the filing server. After this is completed, the screen will enquire if you wish to include the new profile to your profile list if you have chosen “Yes” in the “Add profile after filing” from the submenu of Management when you press Menu button.

Save new profile?

No Æ

6. Use the right arrow button to select Yes and press Select button

to complete. The new profile will be added to the

profile list as below.

Most Used Profiles:

1. test

2. <New Profile>

B&W=TIFF/TEXT <A4>

Note:

1. On the control panel, you can add new profiles only. Modifying or deleting profiles is available on the product’s web page.

2. You can set up a maximum of 50 profiles. The Filing main screen can show up to 5 profiles. If your profile name does not appear in the Filing main screen, please press “Address book/FTP folder” to choose your desired profile name from the list.

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Illustrating CIFS and HTTP Profile Settings

Using two examples to illustrate CIFS and HTTP profile settings

The following two examples provide enough information for you to get to grips with applying your profile in real cases.

Example 1: Illustrating CIFS profile settings Suppose you create a shared folder, test, in the C disk under the Windows XP, which will be used to store this product’s scann ed image, as shown below.

In addition, suppose your computer’s IP is “10.1.30.77”, and your computer name is “Silas”.

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Right click test folder, and select “Properties” to open test Properties dialog box.

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In the test Properties dialog box, select “Sharing” tab, and select “Share this folder”. Click “Permissions” button to open “Permissions for test” dialog box.

Note:

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The share name and the specified folder name do not necessarily share the same name. For clarity, we just use the folder name as the share name.

For simplicity, suppose you allow the group of “Everyone” to have full privileges of the test directory. Check “Full Control”.

Check “Full Control”

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Suppose you set the following Profile Parameters for the CIFS server you just set up.

1. Profile Name: CIFS test

2. Protocol : CIFS

3. Target URL : file:\\10.1.30.77\Silas\test

4. Port : 139

5. User Name: tess516

6. Password: xxxxxx

7. File Name : test#D#n

8. Color Output Format: PDF

9. B&W Output Format: PDF

10. Resolution: 200

11. Density: 4

12. Sub Folder: ON

13. Report to e-mail: bess@test.com.tw

14. Document Size: A4

15. Auto Deskew: ON

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Example 2: Illustrating HTTP profile settings Suppose you install an IIS server in the C disk under the Windows XP, create a new folder for saving files, named scanned fil es , under the root directory of IIS, as shown below.

In addition, suppose your HTTP server’s IP is “10.1.30.77”.

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Start “Administrative Tools” in “Control Panel”, select “Internet Information Services”, select “Default Web site” and righ t click scanned files, and select “Properties “, as shown below.

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When the scanned files properties dialog box appears, select

“Directory Security” tab.

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Select “Edit…” button.

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Check “Anonymous access”, and then click “OK” button.

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When the scanned files Properties dialog box returns, select “Directory” tab, and then check “Read”, “Write”, and “Directory browsing”. Finally, click “Apply” button and “OK” button.

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In Windows Explorer, select “C:\Inetpub\wwwroot\scanned

files” and right click to select “Properties”.

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Avision V2500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual