Avision V2500 User Manual

NetDeliver MFP User's Manual

Regulatory model: DF-0605H

Safety Information

When using this equipment, the following safety precautions should always
be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:
Indicates potentially hazardous situations, which if instructions are not
followed, could result in death or serious injury.

CAUTION:
Indicates a potentially hazardous situation wh ich, if instructions are not
followed, may result in minor or moderate injury or damage to property.

Important:

Indicates operational requirements and restrictions. Please read and follow
these instructions to ensure a proper operation and to avoid damage to the
machine.

Note:

Indicates further explanation or clarification. Reading this is highly
recommended.

WARNING:
To avoid hazardous electric shock or fire, do not remove any covers or screws
other than those specified in this manual.

ii

CAUTION:

Disconnect the power plug by pulling the plug, not the cable.
Do not touch the metal fingers of the ADF pad module. The edges are sharp
and touching them may result in injury.

Precautions

y Do not install the equipment near heating or air conditioning units.
y Do not install the equipment in a humid or dusty place.
y Use only the AC adapters (077-242090-I3 by Ya Hsin/

HEG42-240200-7L by HITRON) included with the machine. Using other
AC adapters may damage the machine and void the warranty.

y Place the equipment securely on an even, flat surface. Tilted or uneven

surfaces may cause mechanical or paper-feeding problems.

y Retain the box and packing materials for shipping purposes.

Notice

Important

y Do not make copies of any item for which copying is prohibited by law.
y Copying the following items are normally prohibited by the local law:
y Bank bills, revenue stamps, bonds, stock certificates, bank drafts,

checks, pass-ports, driver's licenses.

y This machine is equipped with a function that prevents making

counterfeit bank bills. Due to this, images similar to bank bills may not
be copied properly.

iii

Copyrights and Trademarks

Ethernet is a registered trademark of Xerox Corporation.
Microsoft, Windows, Windows NT and Windows XP are registered trademarks

of Microsoft Corporation in the United States and/or other countries.
Other product names used herein are for identification purposes only and

may be trademarks of their respective companies. We disclaim any and all
rights to those marks.

The proper names of the Windows operating systems are as follows:

Warranty

The information contained in this document(s) is subject to change without
notice.

The manufacturer makes no warranty of any kind with regard to this material,
including, but not limited to, the implied warranties of fitness for a particular
purpose.

The manufacturer shall not be liable for errors contained herein or for
incidental or consequential damages in connection with the furnishing,
performance, or use of this material.

iv

Table of Contents

1 Getting Started.....................................................1-1

Introduction......................................................................................................1-1

Features.............................................................................................................1-1

External View ...................................................................................................1-3

Preinstallation Information..........................................................................1-10

Internet Communication Features.............................................................1-13

2 Installing Your Machine........................................2-1

Minimum Configuration Requirements.......................................................2-1

Checking Package Contents..........................................................................2-2

Unlocking the Scan Unit.................................................................................2-3

Installing the Rubber Support ......................................................................2-4

Installing the Paper Feed Tray .....................................................................2-5

Connecting the Cables....................................................................................2-6

3 Configuring the Machine.......................................3-1

Specifying the Administration Information................................................3-2

Specifying Network Configurations..............................................................3-9

Specifying Mail Server..................................................................................3-15

4 Managing the Address Book .................................4-1

Managing Your E-mail Address Book..........................................................4-1

Managing Your Groups...................................................................................4-9

5 Specifying FTP Folder Template and Profile..........5-1

The Settings of Filing Server ........................................................................5-1

Specifying the FTP Folder Template by the Control Panel....................5-13

Adding a New Profile on the Control Panel..............................................5-18

Illustrating CIFS and HTTP Profile Settings .............................................5-22

Specifying the FTP Folder Template by the Product’s Web Page........5-37

Adding a New Profile by the Product’s Web Page...................................5-39

Modifying Current Profiles ...........................................................................5-43

Deleting Profiles.............................................................................................5-46

6 Setting up Account Management ..........................6-1

7 Creating Billing Log Settings ................................7-1

v

8 Administration..................................................... 8-1

Administering the Product by the Control Panel...................................... 8-1

Administering the Product by Web Page................................................... 8-3

Summary of Administrator Activities......................................................... 8-5

9 Operation............................................................. 9-1

Loading Paper.................................................................................................. 9-2

Sending Your Document to E-mails............................................................ 9-5

Sending Your Document to Filing Servers ................................................ 9-9

Making Copies............................................................................................... 9-14

10 Troubleshooting................................................. 10-1

Information Codes/Message ...................................................................... 10-1

Clearing a Paper Jam................................................................................. 10-10

Removing the Abnormal Line Image...................................................... 10-11

Cleaning the ADF........................................................................................ 10-12

Replacing the Snap-in Pad Module......................................................... 10-13

Cleaning the Glass...................................................................................... 10-15

Appendix..........................................................................b

Quick Guide..........................................................................................................b

Specifications.......................................................................................................d

Index.....................................................................................................................h

vi

1 Getting Started

Introduction

Thank you for purchasing the product, an internet appliance. The
product offers an unprecedented document delivery technology,
transmitting paper documents electronically over the internet.
With the product, you can instantly scan paper-based document
and deliver the electronic image to various destinations including
e-mail addresses, printers, ftp servers, web site, or someone else’s
computer on the network. The new way to distribute documents is
faster, more cost effective, and safer than any traditional methods
such as fax, mail, or courier.

Features

Scan to E-mail:

Connected to an ethernet network and a SMTP server, the product
allows you to transmit document(s) over the internet via e-mail.
With a touch of the e-mail key and the selection of your recipients'
e-mail addresses, the document(s) is/are first scanned and
converted into an image file, and then transmitted to remote
recipients within minutes.

1-1

Scan to File:
The product allows you to send scanned documents to a server or a

personal computer’s file folder over intranet with FTP (File Transfer
Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure
way of using HTTP), CIFS (Common Internet File System), AVPP
(Avision Post Processing) protocol. The scan-to-file feature
off-loads the mail server from handling large attachments.

Digital Copying:

Connected to a color or black and white laser printer, the product
becomes a digital copier. With an intuitive control panel, making
digital copy becomes fast and easy.

Multiple Pages Sending:

With the optional Auto Document Feeder, the product allows a
stack of 50-page document(s) to be continuously scanned at one
time in reliable quality to increase your efficiency.

Post Processing

The product can be used as a paper-scan input device with thin
client ability. It can display server’s requirements or menus on LCD,
pass user’s inputs back to server, and direct the backend server to
do various customized post processing. All these can be achieved
via AVPP.

Address Book/Profiles Managing:

The product provides a convenient way to manage all the e-mail
addresses and profiles (filing destinations). By simply typing the
machine's IP address in the URL field of your browser, the product
web page will be prompted. This web page allows you to create up
to 2000 e-mail addresses and several filing destinations to manage
your document.

1-2

External View

THE FRONT VIEW

3

1

2

4

5

6

1. ADF Front Cover 4. Paper Stopper

2. LCD-display 5. Document Cover

3. ADF Paper Tray 6. Control Panel

1-3

THE REAR VIEW

1 2 3 4 5 6

1. USB Keyboard: To connect a USB keyboard.

2. Copy: To connect a printer.

3. LAN NET: To connect an Ethernet cable.

4. ADF: To connect the ADF cable.

5. 24VDC/2.0A: To connect the power cable.

6. Power: Power switch.

1-4

THE CONTROL PANEL

Part A

Part B

Part C

Part D

Part A: Scaling Area:

Used to reduce document(s) down to 25% or enlarge up to 400%.

1

2

3

1. Increase scaling in 1% increment up to 400%

2. Decrease scaling in 1% Decrement down to 25%

3. Select scaling from the preset percentages

1-5

Part B: LCD-display & Function Keys:

T

6

Used to display current operation and select key working mode.

Function Keys and others:

Press to use the Copy function

Press to use the email function (also the
default working mode).

Press to use the filing function.

Press to setup more settings for copy, e-mail
or filing individually.

Press to select an e-mail address from an
address book or select a profile from a profile
list.

Press to return to previous screen or input.

he button with white arrow is used to move to

Up/Down/left/right. The button with black
arrow

1-

, is used to select a command.

7

Used to cancel a command or delete a
character.

Part C:

Used to be a simplified keyboard.

The Numeric/Character Keypad:

Used to select special
characters.

:

1-

8

Part D: Start & Other Keys:

Used to select special requirements or the start key to start
sending or copying your document(s).

Select to enter administrator menu.

Select to clear current settings and return to
panel default settings.

Select to enter power saving mode.

• The Power LED – Used to indicate power on
and ready status.

• The Alarm LED – Used to indicate error.

• The sleep LED – Used to indicate power-saving

status.

1-

9

Select to stop processing.

Select to scan and send multi-page documents on
the document glass continuously or from the auto
document feeder batch by batch.

Select to start copying, e-mailing, or filing in
black and white mode.

Select to start copying, e-mailing, or filing in color
mode.

1-

Preinstallation Information

0

The product has to be setup properly on your network to perform
e-mail and filing functions. Before using the product, please setup
the product properly on you network for e-mail and filing function.
The following network parameters have to be collected from your
network administrator.

1. DHCP enable:

2. IP Address: . . .

3. Subnet mask: . . .

4. Gateway IP: . . .

5. DNS server: . . .

6. SMTP server:

7. SMTP port: 25

8. POP3 server:

9. POP3 port:

10. LDAP server: . . .

11. LDAP port:

1-1

Explanation of contents:

1. *DHCP Enable: Choose Yes to obtain
IP/subnet/gateway addresses
automatically from DHCP server.

2. *IP Address: The Internet Protocol (IP) address
assigned to your machine by your
network administrator or by DHCP
Server.

3. Subnet Mask:

4. Gateway IP: The gateway IP address assigned by

5. *DNS server: The IP address of DNS Server

6. *SMTP Server:

7. SMTP Port:

8. *POP3 Server: The IP address of your POP3 server.

9. *POP3 Port The port number of your POP3 Server.

10. *LDAP Server: The IP address of your LDAP server.

The net mask address assigned by
your network administrator or by
DHCP Server.

your network administrator or by
DHCP Server or by DHCP Server.

assigned by your network
administrator.

The IP address of your SMTP Mail
Server assigned by your network
administrator.

The port number of your SMTP Mail
Server.

11. LDAP Port:

The port number of your LDAP server.

1-11

Note:

1. DHCP server: With DHCP (Dynamic Host Configuration
Protocol), a host can automatically be given a unique IP
address each time it connects to a network--making IP
address management an easier task for network
administrators. If the DHCP server is available from your
network, you do not need to enter TCP/IP, subnet mask,
gateway, and DNS information. Instead, this information will
be automatically given for the product.

2. IP Address: An IP (Internet Protocol) address uniquely
identifies a host connection to an IP network. System
administrator or network designer assigns the IP address.
The IP address consists of two parts, one identifying the
network and the one identifying your node.

The IP address is usually written as four numbers separated
by periods. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

3. SMTP: Stands for Simple Mail Transfer Protocol. It is the
main communication protocol used to send and receive e-mail
on the Internet.

4. DNS: Stands for Domain Name System. The DNS server
identifies hosts via names instead of IP addresses. If the DNS
server is available on your network, you can enter the domain
name instead of digits for the IP address, such as
Avision.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a
service that stores and serves e-mails for various client
machines that are not connected to the Internet 24 hours a
day. E-mails are held in POP3 until you log on.

6. LDAP: Stands for Lightweight Directory Access Protocol. LDAP
enables users to access directories and address books directly
from external networked devices to simplify document
distribution.

1-12

Internet Communication Features

SCAN TO E-MAIL

The product allows you to deliver your scanned document to
e-mail addresses on the network. The document is first scanned
and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page
TIFF) file format and then transmitted to remote recipients
simultaneously as an e-mail attachment.

When you send an e-mail to someone via the product, the product
uses Simple Mail Transfer Protocol (SMTP) to transfer your
outgoing e-mails to your SMTP mail server, and then send these
e-mails to your recipients through internet.

Intranet

Internet



PC

PC





E-mail Server

≈

PC

1-13

SCAN TO FILE

Through the intranet with FTP (File Transfer Protocol), HTTP
(Hypertext Transfer Protocol), HTTPS (a secure way of using
HTTP), CIFS (Common Internet File System), or AVPP (Avision
Post Processing Protocol), the product allows you to save
scanned document directly to a designated server or a personal
computer on the network in a standard PDF, JPEG, TIFF, or
MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What’s
unique about this filing function is to let entire corporate users
share one machine to send documents to each desired file
folder on a designated server or individual computer.

Intranet

FTP, HTTP,
HTTPS, AVPP
servers

CIFS servers
(Windows)

PC

1-14

5

POST PROCESSING

The product uses an AVPP (Avision Post-processing Protocol)
protocol to provide the post processing mechanism for filing
document. The AVPP is a protocol developed by Avision. The
distinguishing feature of such AVPP’s post processing is to treat
the product as a workstation’s input device and a simplified
post-processing controller. Before and after a document is filed,
the product will inquire a user how to manage the document
further by following the applications (usually made of page
programs like ASP, PHP, JSP etc…) on the post-end server.
Such an architecture enables a single server to serve multiple
sets of the product simultaneously.

AVPP

Post Process

Document Management
System, OCR, CD-R, etc..

AVPP

Web Programs such
as ASP, PHP, etc.

Note:

The usage of AVPP needs to develop and deploy the
back-end server page programs. These programs are not
included in this product service, please consult with
professional web page developers to provide a customized
application system.

1-1

2 Installing Your Machine

This chapter is specifically targeted to the persons wh o are
responsible for the administration of the product. It is recommended
that the administrator read this chapter before installing the
machine.

Minimum Configuration Requirements

To make the best use of the product, the following configuration is
required:

To send e-mails from the product:

• TCP/IP network

• A SMTP and a optional POP3 server

To file document(s) via intranet

• FTP, HTTP, HTTPS, CIFS, or AVPP Protocol environment

• Windows 95, Windows 98, Windows NT, Windows 2000,

Windows Me, Windows XP, HTTP or FTP server

To make copies from the product:

• A printer supporting GDI Printer language, such as OKI C3100,
OKI C5500 and Avision AM6120P

2-1

2

Checking Package Contents

Unpack the box and check its components. If there is any item
missing, contact your dealer immediately.

Paper Feed Tray

Main Unit

Adapter

Rubber Support

Paper Stopper

Power Cable

2-

Unlocking the Scan Unit

3

The scan unit is locked during transport to protect the scanning
mechanism from being damaged. Be sure to unlock the scan

unit before using the machine.

1). Locate the lock switch
beneath the scanner.

2). Move the lock switch to the
“unlocked position”.

“Locked Position”

Note:

If you need to move the product for repair or any other

reason, be sure to lock the product before moving. To
lock the product, please do the following,

1. Turn off the product.

2. If the scan unit is not located at the front of the glass,
turn on the product. After the scan unit returns to
the front end, turn off the product.

3. Move the lock switch to the “Locked Position”.

“Unlocked Position”

2-

Installing the Rubber Support

It is highly recommended to install the rubber supports beneath
the product. The rubber supports are designed to prevent the
product from being slanted downward during operation. To install
the rubber supports, please first turn the machine over, and then
insert the rubber supports to the slots beneath the machine as
illustrated.

Rubbert Support

2-4

Installing the Paper Feed Tray

5

1. Attach the Paper Support to the Paper Feed Tray.

Paper Feed
Tray

Paper
Support

2. Then, attach the Paper Feed Tray to the machine.

2-

Connecting the Cables

6

CONNECTING THE ADF CABLE

Connect the ADF (Auto Document Feeder) cable (attached to
the document cover) to the ADF port at the back of the
product.

ADF Cable

2-

CONNECTING THE ETHERNET CABLE

7

1. Connect one end of your Ethernet LAN cable to an

available port of your Ethernet Hub

.

2. Connect the other end to the LAN NET port at the back of
the product.

CONNECTING THE KEYBOARD CABLE

Connect the cable of the keyboard to the USB Keyboard port at
the back of the product.

2-

CONNECTING THE PRINTER CABLE

8

1. Connect one end of the printer cable to the printer.

2. Connect the other end to the Copy port of the product.

Note:

To make copy through printer, please first turn on the printer
and then turn on the product. Otherwise, you may encounter
problem in making copies through the printer.

2-

CONNECTING THE POWER AND TURNING ON THE

9

MACHINE

1. Press the power switch to th e “0” position to turn off the

product.

2. Connect the small end of the power cable to the power

port of the product

.

3. Connect the other end to an appropriate power outlet.

2-