Avision V1800 User Manual

NetDeliver @V1800 User's Manual

Trademarks

The brands and product names herein are trademarks or registered trademarks of their
respective holders.

Copyright

© 2000 Avision Inc. All rights reserved. No part of this publication may be
reproduced, transmitted, transcribed, stored in a retrieval system, or translated into
any language or computer language, in any form or by any means, electronic,
mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior
written permission of the manufacturer.

Warranty

The information contained in this document(s) is subject to change without notice.
The manufacturer makes no warranty of any kind with regard to this material,

including, but not limited to, the implied warranties of fitness for a particular purpose.
The manufacturer shall not be liable for errors contained herein or for incidental or

consequential damages in connection with the furnishing, performance, or use of this
material.

ii

The Federal Communications Commission Statement

This equipment has been tested and found to comply with the limits for a class B
digital device, pursuant to Part 15 of the FCC rules. These limits are designed to
provide reasonable protection against harmful interference in a residential installation.
This equipment generates, uses, and can radiate radio frequency energy and, if not
installed and used in accordance with the instruction manual, may cause harmful
interference to radio communication. However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does cause
harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

− Reorient or relocate the receiving antenna.

− Increase the separation between the equipment and receiver.

− Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

− Consult the dealer or an experienced radio/TV technician for help.

You are cautioned that changes or modifications not expressly approved by the party
responsible for the compliance could void your authority to operate the equipment.

@V1800 User’s Manual iii

EC Declaration of Conformity

Update with final regulations
According to EN55022 and EN55024
Manufacturer’s Name: Avision Inc.

Manufacturer’s Address: No. 20, Creation Road I,
Science- based Industrial Park, Hsinchu
Taiwan, ROC
Declare that the product

Model Name: NetDeliver @V1800

Conforms to the following Product Specification

Emission: EN 50081-1

Immunity: EN 55024

EN 55022
EN 61000-3-2
EN 61000-3-3

EN 60950
IEC 61000-4-2
IEC 61000-4-3
IEC 61000-4-4
IEC 61000-4-5
IEC 61000-4-6
IEC 61000-4-8
IEC 61000-4-11

iv

Table of Contents

1 GETTING STARTED.........................................................................................................................1-1

PRECAUTIONS............................................................................................................................................1-1

INTRODUCTION.........................................................................................................................................1-2

FEATURES..................................................................................................................................................1-2

EXTERNAL V IEW.......................................................................................................................................1-4

The front view .................................................................................................................................1-4

The rear view ...................................................................................................................................1-5

CONTROL PANEL......................................................................................................................................1-6

PRE INSTALLATION INFORMATION........................................................................................................1-9

INTERNET COMMUNICATION FEATURES.............................................................................................1-11

e-mail forwarding.........................................................................................................................1-11

2 SETTING UP YOUR MACHINE......................................................................................................2-1

MINIMUM CONFIGURATION REQUIREMENTS.......................................................................................2-1

CHECKING PACKAGE CONTENTS...........................................................................................................2-2

UNLOCKING THE SCAN UNIT..................................................................................................................2-3

INSTALLING THE PAPER FEED TRAY......................................................................................................2-4

CONNECTING THE CABLES......................................................................................................................2-5

Connecting the Ethernet cable..................................................................................................2-5

Connecting the keyboard cable.................................................................................................2-5

Connecting the printer cable.....................................................................................................2-6

Connecting the ADF Cable...........................................................................................................2-6

Connecting the Power and Turning on the Machine .......................................................... 2-7

SETTING UP Y OUR NETWORK PARAMETERS........................................................................................2-9

3 ADMINISTERING...............................................................................................................................3-1

@V1800 User’s Manual v

TO ADMINISTER VIA THE LCD-DISPLAY...............................................................................................3-1

TO ADMINISTER VIA THE @V1800 WEB PAGE....................................................................................3-2

SUMMARY OF ADMINISTRATOR ACTIVITIES........................................................................................3-3

4 MANAGING THE ADDRESS BOOK............................................................................................4-1

MANAGING Y OUR E-MAIL ADDRESS BOOK.........................................................................................4-1

adding email addresses ................................................................................................................4-1

Modifying e-mail addresses.........................................................................................................4-4

Deleting E-mail Addresses...........................................................................................................4-5

MANAGING Y OUR GROUPS.....................................................................................................................4-6

adding new groups..........................................................................................................................4-6

Modifying groups.............................................................................................................................4-7

Deleting groups................................................................................................................................4-8

5 OPERATION.......................................................................................................................................5-1

LOADING PAPER .......................................................................................................................................5-2

notice on using the adf.................................................................................................................5-2

placing document(s) in the adf.................................................................................................5-3

placing document(s) on the glass.............................................................................................5-4

SENDING EMAILS......................................................................................................................................5-5

MAKING COPIES........................................................................................................................................5-7

Before making copies ....................................................................................................................5-7

basic operating steps.....................................................................................................................5-8

Printer Compatibility list............................................................................................................5-9

accessing Copy Features.............................................................................................................5-10

USING THE MANUAL FEED BUTTON....................................................................................................5-16

6 TROUBLESHOOTING ......................................................................................................................6-1

INFORMATION CODES/MESSAGE ............................................................................................................6-1

Information Codes During Scanning and Copying ...............................................................6-1

Information Codes During Networking....................................................................................6-2

vi

Information Codes During E-Mailing........................................................................................6-3

CLEARING A PAPER JAM..........................................................................................................................6-5

CLEANING THE ADF................................................................................................................................6-6

CLEANING THE G LASS.............................................................................................................................6-6

CLEANING THE G LASS.............................................................................................................................6-7

REPLACING THE SNAP- IN PAD MODULE ...............................................................................................6-8

FREQUENTLY ASKED QUESTIONS AND ANSWERS.............................................................................6-10

E-Mail Transmission.....................................................................................................................6-10

Copy ...................................................................................................................................................6-11

Others................................................................................................................................................6-11

TECHNICAL SUPPORT .............................................................................................................................6-13

APPENDIX....................................................................................................................................................A

QUICK G UIDE...............................................................................................................................................A

SPECIFICATIONS...........................................................................................................................................C

G LOSSARY....................................................................................................................................................E

@V1800 User’s Manual vii

1 Getting Started

Precautions

• Keep the machine out of direct sunlight. Direct exposure to the sun
or excessive heat may cause damage to the unit.

• Do not install the machine near heating or air conditioning units.

• Do not install the machine in a humid or dusty place.

• Be sure to use the proper AC power source.

• Only use the AC adapter (model name ADP-50ZB made by Delta

Electronics, Inc.) included with the machine. Using other AC adapters
may damage the machine and void the warranty.

• Place the machine securely on an even, flat surface. Tilted or uneven
surfaces may cause mechanical or paper-feeding problems.

• Retain the box and packing materials for shipping purposes.

@V1800 User’s Manual Getting Started 1-1

Introduction

Thank you for purchasing the Avision NetDeliver @V1800. The NetDeliver
@V1800 offers business professionals a fast and cost-effective way to
transmit paper documents electronically over the internet. With the
speed and cost of e-mails, the @V1800 significantly increases productivity
and reduces the cost on document distribution.

Best of all, with the addition of a laser printer and a fax module, the
@V1800 is able to perform digital copying. The innovation provides
business users a cost-saving way to upgrade office equipments to digital
ones and to increase more business-to-business e-Commerce.

Features

E-mail Forwarding:

Connected to an Ethernet network and a SMTP server, the @V1800 allows
you to transmit document(s) over the internet via email. With a touch of
the e-mai l button and the selection of your recipients' e-mail addresses,
the document(s) is first scanned and converted into an image file, and
then transmitted to remote recipients within minutes.

Digital Copying:

Connected to a color or black and white laser printer, the @V1800
becomes a digital copier. With an intuitive control panel, making digital
copies becomes fast and easy.

Multiple Pages Sending:

With the built-in Auto Document Feeder, the @V1800 allows a stack of 25
page document(s) to be continuously scanned at one time in reliable
quality to increase your efficiency.

Getting Started 1-2

Address/Phone Book Managing:

The @V1800 provides a convenient way to manage the address book.
Simply typing the machine's IP address in the URL field of your browser,
the @V1800 web page will be prompted. This web page allows the
administrator to create a list of e-mail addresses and most important it
allows the administrator to create password for security purpose.

@V1800 User’s Manual Getting Started 1-3

External View

1

3

5 6

2

THE FRONT VIEW

4

1. ADF Front Cover 4. ADF Paper Support

2. LCD-display 5. Document(s) Cover

3. ADF Paper Tray 6. Control Panel

Getting Started 1-4

THE REAR VIEW

2

1

5

3

4

1. Paper Feed Tray 5. Power Switch

2. ADF Cable 6. Power Jack

3. Keyboard Port 7. ADF Port

4. RJ-45 Network Port 8. Printer Port

6
7
8

@V1800 User’s Manual Getting Started 1-5

Control Panel

1

u

w x

v

u Scaling Area:

Used to reduce document(s) down to 25% or enlarge it up to 400%.

(93%)

(141%)
(122%)

(115%)
(86%)
(81%)

Getting Started 1-6

2

1. Increase scaling in 1% increment

2. Decrease scaling in 1% Decrement

3. Select scaling from the preset percentage

3

v LCD-display & Function Keys:

Used to display current operation and select key working mode.

Function Keys and others:

Press to use the Copy function.
Press to use the email function.

Press to select an email address from an address book.

LCD-display

Press to setup the machine.
Used to cancel previous input.

Used to move to up/down/left/right.

Used to move to the left or to delete last input.

Used to select or execute your command.

@V1800 User’s Manual Getting Started 1-7

w The Numeric/Character Keypad:

Used to manually enter e-mail address.

x Start & Other Keys:

Used to select scanning resolution and start sending or copying
document(s).

Used to show serial number, IP address, firmware
version,etc.

Used to stop sending process or clear previous
operation.

Stands for Super Fine. Used to enhance scanning

resolution.

Used to scan and send document(s) in black and

white.

Used to scan and send document(s) in color.

Used to scan and send multi-page document on the

document glass manually one page by one page.

Getting Started 1-8

Pre Installation Information

The @V1800 has to be setup p roperly on your network to perform email
and fax forwarding functions. The following network parameters have to
be set. For required information and LAN connection, please contact your
network administrator.

Important !

Make a copy of the following table and ask your Network Administrator
to complete the information.

1. *IP Address: . . .

2. *Net Mask: . . .

3. *Gateway IP : . . .

4. *SMTP Server: . . .

5. SMTP Port 25 (default)

6. DNS Server: . . .

Note: “*” requests an IP address you must fill.

Explanation of contents:

1. *IP Address: The Internet Protocol (IP) address assigned to

your machine by your network administrator.

2. Subnet Mask:

3. Gateway IP: The gateway IP address assigned by your network

4. *SMTP Server:

5. SMTP Port:

6. DNS Server: The IP address of your *DNS server.

The net mask address assigned by your network
administrator.

administrator.
The IP address of your SMTP Mail Server assigned

by your network administrator.
The port number for SMTP connection.

@V1800 User’s Manual Getting Started 1-9

Note:

1. *IP Address: An IP (Internet Protocol) address uniquely identifies

a host connection to an IP network. System administrator or
network designer assigns the IP address. The IP address consists
of two parts, one identifying the network and the one identifying
your node.

The IP address is usually written as four numbers separated by
period. Each number can be zero to 255. For example,

10.1.30.186 could be an IP address.

2. *SMTP: Stands for Simple Mail Transfer Protocol. It is the main

communication protocol used to send and receive email on the
Internet.

3. *SMTP Port: This setting defines the TCP/IP port for incoming mail.

By default, this setting uses port 25 that is the Internet standard for
receiving SMTP mail. If your SMTP server listens on a non -standard
port, change this value accordingly.

4. *DNS: Short for Domain Name Service, an internet service that

translates domain names into IP addresses. Every time you use a
domain name, a DNS service must translate the name into the
corresponding IP address. For example, the domain name
www.examle.com might translate to 198.105.232.4.

Getting Started 1-10

Internet Communication Features

E-MAIL FORWARDING

The @V1800 allows you to transmit document(s) over the Internet via
email. The document is first scanned and converted into a
jpeg-formatted or a pdf-formatted file, and then transmitted to a
remote recipient as an attachment to an email.

When you send an email to someone via the @V1800, the @ V1800 uses
Simple Mail Transfer Protocol (SMTP) to transfer your outgoing mail to
your SMTP mail server, and then to send your mail to the Internet.

@V1800 User’s Manual Getting Started 1-11

2 Setting up Your Machine

Minimum Configuration Requirements

To make the best of the @V1800, the following configuration is required:

To send emails from the @V1800:

• TCP/IP network

• A SMTP server

To make copies from the @V1800:

• A laser printer

Note:

If you are not familiar with these terms, contact your network
administrator to set up the @V1800 on your network properly.

@V1800 User’s Manual Setting up Your Machine

2-1

Checking Package Contents

1. Paper Feed Tray

7.

ADF Pad

4

8

11 6 6

Unpack the box and check its components. If there is any item missing,
contact your dealer immediately.

7

1

10

2

9

3

4

2. Paper Support 8. Power Cord

3. CD, User’s Manual, Quick Guide 9. Paper Stopper

4. @V1800 Main Body 10. Keyboard

5. Cushion 11. Power Adapter

6. Carton

2-2

Setting up Your Machine

5

Unlocking the Scan Unit

“

Unlocked Position

”

The scanning unit at this

The scan unit is locked during transport to protect the scanning mechanism
from being damaged. Be sure to unlock the scan unit before using the

machine.

1). Locate the lock switch underneath

the machine.

2). Move the lock switch to the

" unlocked position".

“Locked Position”

position before locking
the switch

Note:

@V1800 User’s Manual Setting up Your Machine

If you need to move your @ V1800 for repair or any other reason, be
sure to lock your @V1800 before moving. To lock your @V1800, please
do the following,

1. Turn off your @V1800.

2. If the scanning head is not located at the front of the glass, turn the

@V1800 on to return the scanning head to the front of the glass.
After the scanning head is returned to the home position, turn the
power supply off.

3. Move the lock switch to the “Locked Position”.

2-3

Installing the Paper Feed Tray

Paper

Paper Feed

1). Attach the Paper Support to the Paper Feed Tray.

Tray

Support

2). Then, attach the Paper Feed Tray to the machine.

2-4

Setting up Your Machine

Connecting the Cables

CONNECTING THE ETHERNET CABLE

1. Connect one end of your Ethernet LAN cable to an available port

of your Ethernet Hub.

2. Connect the other end to the network port at the back of your

@V1800.

CONNECTING THE KEYBOARD CABLE

1. Connect the cable of the keyboard to the PS2 port at the back of

the @V1800.

@V1800 User’s Manual Setting up Your Machine

2-5

CONNECTING THE PRINTER CABLE

1. Connect one end of the printer cable (not included) to your

printer.

2. Connect the other end to the printer port of your @ V1800.

CONNECTING THE ADF CABLE

Connect the ADF (Auto Document Feeder) cable (attached to the
document(s) cover) to the ADF port at the back of the @ V1800.

2-6

Setting up Your Machine