Avaya Video Communications System Installation Guide

Avaya Video Communications Systems Installation Guide

February 2011

Avaya 1050 Avaya 1040 Avaya 1030

Avayat Video Communications Systems Installation Guide 2

Preparing for Installation

As you prepare to install your A vaya video communicati ons system, consider the physical conditions of the room, compatibility with displays and your network configuration and settings. Related documentation is available fromhttp://www.avaya.com/support.

Before You Install

If you are not using DHCP, yo u ma y need guid ance from your networ k admini strator to complete the initial configuration. You will need to manually set an IP address, subnet mask, and default gateway for your Avaya system.

Network Bandwidth

Poor audio and video quality may result from insufficient bandwidth on your network. Avaya recommends that your network be capable of at least 1 Mb/s (incoming and outgoing) for a high definition video call. During video calls with lower bandwidths, Avaya systems automatically select the best resolution that can be achieved with the available bandwidth.

Room Configuration

The size, shape, layout and occupancy of the room dictate where you place your video conferencing components. For example, in a multi-user conference ro om, pla ce an Avaya Video MicPod 1000 or A va ya Video Conference Phone 1000 at the center of the group of participants.

You can lock the Avaya codec with a secure loop to prevent physical removal of the devi ce.

WARNING Avoid routing cables from the codec across foot-traffic areas. Tripping on

the cables can cause both personal injury and permanent damage to the connectors in the cables and the codec itself.

The lighting in your environment affects image qua lity. The optimal lighting for Avaya systems is 300 to 500 LUX. If light levels are too low, consider adding artificial light. Indirect light from shaded sources or reflected light from pale walls often produces excellent results. Avoid the following:

• direct sunlight on the subject matter, the background, or the camera lens

• direct illumination of the subject matter and camera lens

• colored lighting

• harsh side lighting or strong light from above

Avayat Video Communications Systems Installation Guide 3

System Components

Your package contains the following components:

• One of the following audio components:

- A vaya Video Conference Phone 1000

- Avaya Video MicPod 1000

• Avaya Video Camera 300 with power supply and standard 3-meter (9.8 foot) HDMI cable

• Codec, stand (Avaya 1050 and Avaya 1040 only), and power supply

• Avaya remote control, including three AAA batteries

• Quick reference card

• Documentation CD

• Standard cable kit

You can substitute cables of longer lengths with the following limits:

• HDMI: 15 meters (49 feet)

• Ethernet: 100 meters (328 feet)

Installing Your System

Before you install your system, read the Avaya Safety and Regulatory Notices for important safety information.

WARNING Exercise care when connecting cables to the codec. Face the back of the

codec or ensure that all connectors are visible when connecting a cable to the codec.

To install your Avaya system, remove all components from the product packaging and place them in the desired positions in your conference room or office.

WARNING Do not place anything on top of or adjacent to the codec that can obstruct

air flow around the unit or generate heat. Doing so can cause the system to overheat and reboot. Prolonged overheating can result in damage to the codec. Make sure the room that houses the co de c is prope rly ventilated and temperature controlled.

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Optional, for Avaya 1050 and Avaya 1040 only: Insert the codec into its stand by aligning the pin holes at the base. Secure the codec by tightening the bolt on the bottom of the stand. Optional: Insert the rubber feet on the bottom of the codec stand.

WARNING Use the stand and bolt included in the product b ox. Using a stand and bolt

from another Avaya model can damage the codec.

When using the stand, Avaya recommends that you rou te at a minimum the thicker cables (DVI and HDMI) through the plastic strain relief guide on the stand to enhance the st ability of the codec and prevent tipping. You can also remove the stand and lay the codec flat to improve stability.

Refer to the quick reference card included with your system for a visual depiction of the proper setup. The numbers that appear on the quick reference card correspond to the following steps:

1. Open the battery compartment on the back of the remote control. a. Before inserting the batteries, stretch each of the two strap s across the outer battery slot closest to

to the battery.

b. Insert the two outer batteries, negative end (-) first against the spring, and press the positive (+)

end into place, thus trapping the cloth straps beneath the batteries.

c. Lay the longer cloth strap over both batteries and insert the center battery’s negative end against

the spring to trap the longer cloth strap beneath it. Pr ess the positive end of the batte ry into pla ce.

d. Lay the ends of the cloth straps over the center battery and install the cover.

2. To connect your A vaya camera to the codec, inse rt the HDMI cable into the HD port on the came ra and

plug the opposite end into the appropriate port on the codec:

- Avaya 1050 and Avaya 1040: HD in 1 port

- Avaya 1030: HD in port

Insert the power adapter cable into the power po rt on th e back of the camera and plug the power adapter into a power outlet.

Optionally install the glare visor, using the notches on the lens barrel to guide the visor into its correct position. Use the visor only if it is needed to impr ove the image in your environment.

CAUTION Do not attempt to pick up the camera by the glare visor as it may pull

loose and subject the camera to damage or destruction from a fall.

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3. Insert the HDMI display cable into the port on the rear of your display and the opposite end into the

Display 1 port. (If you are using Avaya 1050 or Avaya 1040 with a stand, Avaya recommends

you route this cable through the strain relief guide on the stand.) Insert the display power cord into a power outlet. To connect a second display, refer to Configuring a Second Display.

NOTE Avaya 1030: If you plan to use external speakers that are not built into the

display, connect the speakers to the port marked with the line out symbol

on the back of the codec.

4. Insert the network cable into the network port marked with the LAN symbol on the back of the

codec. Insert the opposite end of the network cable into a network port on the wall.

5. Do one of the following: a. If you are using the Avaya Video Conference Phone 10 00 for audio, insert the phone cable into the

port marked with the LAN symbol on the underside of the phone.

NOTE The exterior port marked with the symbol on the Ava ya Vid eo Conference

Phone 1000 is reserved for future use.

Insert the opposite end of the phone cable int o the port marked with the Avaya Video Conference Phone 1000 symbol on the back of the codec. Ensure the cables are secured into the guides to avoid damage to the cables.

NOTE When the Avaya Video Conference Phone 1000 is connected to an Avaya

system, you cannot configure it as a standalone speakerphone. Configure your system using the system interface.

b. If you are using a single Avaya Video MicPod 1000 for audio, insert the end of the cable from the

Avaya Video MicPod 1000 into the microphone po rt marked with the micr ophone symbol on the back of the codec. If you are using Avaya 1050 or Avaya 1040 with a stand, Avaya recommends you route this cable through the strain relief guide on the stand. Optionally, yo u ca n add an A v aya Video MicPod 1000 extension cable (not included) to the Avaya Video MicPod 1000. The extension cable is 15 meters, 49.2 feet and Avaya recommends using no more than one extension cable.

WARNING Avaya recommends that you use the cable strain relief clip included with

Avaya Video MicPod 1000 as described in Attaching the Avaya Video

MicPod 1000 Strain Relief Clip.

If you are using dual Avaya Video MicPod 1000s for audio, refer to Configuring Dual Avaya Video

MicPod 1000s.

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