Avaya IP Office 1403 Quick Reference Guide

IP Office 1403 Quick Reference Guide

Conference Calls

Making a conference call

1. While active on a call, press the CONFERENCE button. The call is put on hold.

2. Call the person you want to add to a conference.

3. When they answer, if they want to join the conference press the CONFERENCE button again. If they do not want to join the conference, press the DROP button. Then press the fast flashing green button.

Adding a person to a conference call

1. Press the HOLD button to put the conference on hold.

2. Call the person you want to add to a conference.

• When they answer, if they want to join the conference press the CONFERENCE button again.

• If they do not want to join the conference, press the DROP button. Then press the fast flashing

green button to rejoin the conference.

Advanced Telephone Features

The feature button label identifies the feature that has been assigned for your telephone. For more information about the feature administered for your telephone, and other features that are available for your extension, contact your system administrator.

IP Office 1403 Telephone

Quick Reference Guide

Avaya one-X™ Deskphone Value Edition

Issue 2 (08

March 2010)

IP Office 1403 Quick Reference Guide IP Office 1403 Quick Reference Guide

LEDs Avaya Menu

Call Appearance Button LEDs

Steady green Call appearance connected/in use. Slow blinking green Call appearance is ringing/alerting. Fast blinking green Call appearance is on hold. Steady red Call appearance in use or is selected and will be used when you go off-

hook.

Off Call appearance free/not in use.

Feature Button LEDs

Steady green Feature is active. Blinking green Feature is pending (request is being processed and not immediately

available).

Blinking red Feature is shown on the phone display. Off Feature is not available

Answering and Making a Call

Answering a Call

• If you are not already on a call, lift the handset. If you are already on a call, press the alerting call appearance button (slow flashing green lamp) puts the existing call on hold and answers the alerting call.

• To answer the call on speakerphone, press the SPEAKER button.

• To answer the call using a headset, press the HEADSET button.

Making a Call

1. Dial the number you want to call.

2. When answered, either lift the handset or continue on speakerphone.

Putting a Call on Hold

1. While connected to the call, press HOLD.

2. To resume the call, press the call appearance for the held call (fast flashing green lamp).

Transferring a Call

1. While connected to the call you want to transfer, press TRANSFER.

2. Dial the telephone number.

3. Press TRANSFER again to complete the transfer.

You can use the Avaya Menu to adjust and customize phone settings, select the display language, view network settings, and log out. To acce ss the Avaya Menu, press the A button.

The Avaya Menu has several sub-menus:

• Screen lets you adjust the display brightness and contrast and turn visual alerting on and off.

• Sounds lets you select your ringing pattern, turn button click sounds on and off, and turn error

tones on and off.

• Advanced lets you select the display language, set automatic gain control on the handset and speaker, or initiate a manual backup/restore if you have a backup/ restore file server. See your system administrator for more information.

Adjusting the brightness or contrast of the display

1. Press the A button.

2. Press # to continue.

3. Press * to select Screen.

4. Press # to scroll to Brightness or Contrast

5. Press - or + on the volume button to adjust the brightness or contrast.

Changing the ring pattern

1. Press the A button.

2. Press # to scroll to Sounds.

3. Press * to select Sounds.

4. Press - or + on the volume button to select a ring type.

Turning visual alerting on or off

1. Press the A button.

2. Press # to continue.

3. Press * to select Screen.

4. Press # to scroll to Visual Alert.

5. Press - or + on the volume button to turn visual alerting on or off.

Changing the language

1. Press the A button.

2. Press # to scroll to Advanced.

3. Press * to select Advanced.

4. Press # to scroll to Language

5. Press * to select Language.

6. Press # to scroll to the desired language.

7. Press * to save your selection.

8. Press 4 to confirm or 6 to cancel.

Issue 2 (08

March 2010)

Issue 2 (08

March 2010)