Avaya i2004 User Guide
The i2004 Internet Telephone
User Guide
June 2001
The i2004 Internet Telephone User Guide
The i2004 Internet Telephone User Guide shows you how to install and operate
your i2004 Internet Telephone.
Contents
Page Number
I. Introduction – About the i2004 Internet Telephone................................... 4
Input on the i2004 Internet Telephone........................................................... 4
i2004 Internet Telephone - Introduction......................................................... 5
Display Screen ................................................................................................. 7
Softkeys............................................................................................................ 8
Multiple Line Appearances................................................................................ 9
Icons............................................................................................................... 10
II. Getting Started............................................................................................ 11
Installing the i2004 Internet Telephone........................................................ 11
Connecting the i2004 Internet Telephone....................................................... 11
Initializing the i2004 Internet Telephone ......................................................... 12
III. Using Your i2004 Internet Telephone........................................................ 17
Basic Calls................................................................................................... 17
Making a Call .................................................................................................. 18
Pre-Dialing...................................................................................................... 19
Answering a Call............................................................................................. 20
Call Waiting – Multiple Line Appearance ................................................. 21
Placing and Retrieving a Call on Hold............................................................. 22
Transferring a Call.......................................................................................... 23
Conferencing Calls......................................................................................... 24
Adding Additional Calls............................................................................ 25
Adding on Incoming Calls to your Conference......................................... 26
Forwarding Calls............................................................................................. 27
Inspect............................................................................................................ 28
Do Not Disturb................................................................................................ 29
Message Waiting and Message Retrieval....................................................... 30
Enhanced Features..................................................................................... 32
Call Park......................................................................................................... 32
Call Pickup..................................................................................................... 34
Ring Again...................................................................................................... 35
Privacy and Privacy Release.......................................................................... 36
Directory Features....................................................................................... 37
Outbox and Redial.......................................................................................... 37
Call Log.......................................................................................................... 39
Personal Directory.......................................................................................... 42
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Abbreviated Dialing......................................................................................... 44
Speed Call...................................................................................................... 45
Services....................................................................................................... 47
Changing Language....................................................................................... 48
Changing Phone Options................................................................................ 49
Using Session Features.................................................................................. 51
Setting or Changing your Password ............................................................... 52
Viewing Network Info...................................................................................... 53
Changing Display Formats............................................................................. 54
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I. Introduction – About the i2004 Internet
Telephone
Input on the i2004 Internet Telephone
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) this device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that
may cause undesired operation.
NOTE: This equipment has been tested and found to comply with the limits for a
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment
is operated in a commercial environment. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in accordance
with the instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to
cause harmful interference in which case the user will be requ ired to correct the
interference at his own expense.
Use only with Nortel recommended, approved Limited Power Source; output
rated: 16VAC, 500mA, 50/60Hz.
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i2004 Internet Telephone - Introduction
Internet Protocol (IP) telephony is the next generation of telecommunication
services that integrates voice and data capabilities to enhance everyday
communications and increase productivity. IP telephony takes advantage of new
high-bandwidth central office technologies to provide any service, anywhere, at
anytime – instantly.
Nortel Networks has developed the i2004 Internet Telephone to work on your
corporate local area network (LAN) to deliver voice over IP (VoIP) services. The
i2004 Internet Telephone works in concert with your existing Centrex- or PBXbased telephone system (see Figure 1).
Figure 1
The i2004 Internet Telephone and the Terminal Proxy Server software are built
on H.323 standards established by the International Telecommunications Union
for multimedia communications over packet-based networks such as a corporate
LAN. This means your phone will work in harmony with other IP-based software
and hardware.
The design of the i2004 Internet Telephone includes one-button access to
features like speakerphone, and voicemail and supports the unique requirements
of various users. Additional features and functionality of the i2004 Internet
Telephone include its display screen, softkeys, and multiple line appearances.
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The i2004 Internet Telephone includes special keys that provide instant access
p
to features of the set (see Figure 2). The use of these keys is discussed in more
detail throughout this User Guide.
Figure 2
Set Lamp
S
eaker
Goodbye key
Hold key
Quit key
6 Programmable feat ur e keys
w/soft-labels
Display
4 Softkeys
Navigation
Cluster
Handsfree key w/LED
Volume Control
Services key
Outbox key
Directory key
Inbox key
Headset
key w/LED
Mute key
w/LED
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Display Screen
The i2004 Internet Telephone is a feature-rich capable telephone that has a
built-in display screen for ease of use.
The display screen has three areas to show different types of information (see
Figure 3). The top half of the display screen shows the available telephone lines
associated with your i2004 Internet Telephone. Your primary telephone line will
always be associated with the lower right-hand LINE key and is highlighted with
a special green key.
The middle portion of the display screen is the main information area and
identifies incoming callers by name and number (if programmed with Caller ID)
and provides status messages. When the telephone is idle, this display area
identifies the current date and time and reminds you if your phone is forwarded
or blocked from receiving incoming calls.
The lower portion of the display screen provides "on screen" information about
the available features programmed for each softkey on your i2004 Internet
Telephone. These features are easily accessed by pressing the corresponding
keys.
Figure 3
6135559654
6135559870
6135559870
6135559870 10/06 03:23pm
Chuck Jones
6544654
Inspect
Conf Transfer
Telephone
Lines
Main Information
Area
More Info. Icons
Softkey Labels
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Softkeys
The softkeys on the i2004 Internet Telephone add greater versatility and provide
easy access to features that are customized for your current call activity. For
example, while on a call, softkeys offer one-button access to Call Conference
and Call Transfer – no more activation codes to remember! W hen the phone is
idle, softkey features may include Inspect, Forward and Do Not Disturb. Each
available option is identified on the display screen above the appropriate softkey.
If your i2004 Internet Telephone is programmed with more than four features
(the number of softkeys available), additional features can be accessed through
nested menu options. Pressing MORE… will provide one-button access to the
remainder of the feature list (see Figure 4).
Figure 4
6135559654
6135559870
6135559870
10/06 03:23pm
Inspect Forward DND more...
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Multiple Line Appearances
The i2004 Internet Telephone includes six programmable keys for multiple
telephone lines and line appearances that can be updated by your system
administrator. Each unique line and appearance for that line has a dedicated key
assigned to it using the programmable LINE keys. Line key labels display the
associated phone number, or “Line X” with the primary line labeled “Line 1"
based on your system's configuration.
The i2004 Internet Telephone allows for multiple appearances of the same
telephone line. You can have two line appearances of your primary directory
number to facilitate call handling (see Figure 5). This feature prevents your
callers from reaching busy signals when you are on another call, and it functions
like Call Waiting. Caller ID is available on your additional line so you will know
who is calling before you interrupt your current call. Now you can choose to pick
up the call, conference it into your current call, or ignore it and allow your caller
to be forwarded to your voicemail!
A single telephone line that is established as a Multiple Appearance Directory
Number (MADN) can appear on multiple phones, making call sharing easier to
manage in a busy office. MADN lines will display the same label across all
terminals that share the line.
The i2004 Internet Telephone includes special features that permit you to
determine the status of the line before accessing it and that provide for call
privacy so other MADN group users do not interrupt your call. Special icons
identify the status of each telephone line: ringing, on hold, or idle.
Figure 5
6135559654
MADN
6135559870
– 2 line appearances
6135559870
of Primary
Directory Number
6135559654 10/06 03:23pm
Inspect Forward DND
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Icons
Description of icon:
This icon will appear when the telephone line is idle. In a MADN group,
this icon indicates that all members in the MADN group are idle.
This icon indicates another MADN member has gone off-hook. MADN
member A will show this hollow icon on their set to indicate that a
member in the MADN group is using the line.
This icon indicates an incoming, ringing call. In a MADN group all
members in the MADN group will show this icon.
This icon indicates the telephone line is off-hook either initiating or
answering a call, or has bridged onto a call presented to a MADN group.
This icon indicates another MADN member is active on the line.
This icon indicates that an active call has been put on Hold. In a MADN
This icon indicates that an active call has been put on Hold. In a MADN
group the icon will only blink if no other MADN members are active on the
group the icon will only blink if no other MADN members are active on the
call.
call.
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II. Getting Started
Installing the i2004 Internet Telephone
Before installing your i2004 Internet Telephone, consult your system
administrator to avoid serious damage to the set.
Your system administrator must create a terminal profile and provide you with an
IP address and other information required to initialize the set. Be sure you have
this information before installation:
• You will need the primary Directory Number or DNKey
• You will need to know whether your system uses full, partial or no DHCP
• If your system does not use full DHCP, you will need the parameter
information listed in the table on page 14.
Connecting the i2004 Internet Telephone
CAUTION – Severe damage will occur if this set is plugged into an ISDN
connection. Consult your system administrator to assure that you are plugging
your set into a 10/100 BaseT Ethernet jack.
To connect the i2004 Internet Telephone, follow these steps:
Step 1: Connect one end of the handset cord to the handset jack
on the telephone base, and connect the other end of the handset
cord to the handset.
Step 2: Connect one end of the line cord to the line cord jack on
the telephone base and the other end of the line cord to an IP voice
network, using a CAT-5 cable with an RJ45 connector.
Step 3: Plug the AC Power adapter into the base of the telephone,
and plug the adapter into the nearest 120V AC (60 Hz) outlet.
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Initializing the i 2004 Internet Telephone
When you first connect your i2004 Internet Telephone to a power source, all
hardkey indicator lights and softkey icons may flash. This indicates that the
phone has not yet been initialized. You may need to contact your system
administrator to determine the correct information to use during the initialization
procedure.
When the i2004 Internet Telephone is first powered up, one would see the
introduction screen as shown in Figure 6 below. To begin the initialization
process, you must enter a KEY SEQUENCE while the introduction screen
appears after powering your i2004 Internet Telephone. If the key sequence is not
entered within the first two seconds of the initialization process, your set will be
initialized with previously entered parameters.
Enter the initialization key sequence by pressing each of the four softkeys
(located at the bottom of the display screen) once, pressing from left to right.
Figure 6
Nortel Networ ks
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The default entry for each parameter will be displayed on the screen (see Figure
7).
NOTE: Some versions of the i2004 begin with the prompt ‘SET IP’. You will then
be asked to edit or accept all of the parameter information in the table on page
14. The last parameter prompt will be ‘DHCP?’. In this situation, you should enter
‘0’ – the set will then display ‘Locating server’ (see Figure 8 and go to the
instructions that follow it).
Figure 7
Manual Cfg
DHCP? (0-No, 1-Yes)
OK BkSpace Clear Cancel
On most i2004 sets, you are first prompted to set DHCP parameters.
If the i2004 will use DHCP, enter a ‘1’ on the keypad. You will be asked to
indicate the level of DHCP us e; enter ‘0’ for f ull DHCP (parameters will be set
automatically) or ‘1’ for partial DHCP (parameters will be partia lly entered). Once
parameters are entered, ‘Locating server’ will appear on the display (see Figure
8 and go to the instructions that follow it).
If the i2004 will not use DHCP, enter a ‘0’ on the keypad. You will be prompted
to set all necessary parameters manually.
As you enter parameters manually, use the BkSpace or Clear softkeys to edit the
default entry. BkSpace will delete e ach character as the key is pressed. Clear will
delete the entire entry.
Enter requested information in the menu fields by pressing the number keys on
the dialpad. Press the * key to enter a period (".") when entering the set's IP
address.
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Pressing OK will record the entry and advance the initialization to the next
parameter. Pressing Cancel will abandon the manual configuration process and
restart the power-up process.
Each parameter must have a corresponding entry. An error "beep" will notify you
if you attempt to advance to the next parameter without a field entry.
The following table defines the required parameters.
Parameter Definition
SET IP IP address for the i2004 Internet Telephone
NETMASK Net submask
DEF GW Default gateway IP network address
S1 IP Primary server IP address
S1 PORT Primary server port number
S1 ACTION Primary action code (enter 1 for UNIStim)
S1 RETRY COUNT Primary retry count (value from 0-255, enter 10)
S2 IP Secondary server IP address
S2 PORT Secondary server port number
S2 ACTION Secondary action code (enter 1 for UNIStim)
S2 RETRY COUNT Secondary retry count (value from 0-255, enter 10)
Your system platform may require additional parameters. See your system
specific User Guide for details.
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When each parameter has been entered, your i2004 Internet Telephone will
attempt to connect to the server (see Figure 8).
Figure 8
Locating Server. . . . _
If your telephone set cannot locate the server, it will automatically retry every two
minutes. After several attempts, if your telephone set does not locate the server,
contact your system administrator for assistance.
After successfully connecting to the server, you will be prompted to enter the
DNKey (see Figure 9). If your primary directory number is unique, enter your 10digit primary Directory Number (DN). Otherwise, obtain this information from your
system administrator.
Figure 9
08/00 03:31pm
Enter DNKey
OK Clear BkSpc Exit
Your system administrator may have assigned a password to your DN. If so, you
will be prompted to enter the password.
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These prompts will only occur once, so if your i2004 Internet Telephone has
completed the initialization process previously, this step will not occur.
If you enter an incorrect DNKey or password, your disp la y will show "Initialization
Failed" and identify one of several errors displayed in the following table.
DNKey Not
Found
DNKey In Use
DN Not Found
DN Is Not
Unique
Password Not
Correct
• the user entered a twenty-digit DN key that does
not exist
• the user entered a DN key that is currently being
used by another set
• the user entered a 10-digit primary DN that does
not exist
• the user entered a 10-digit MADN DN. The user
must enter a twenty-digit DN key to uniquely
identify the set
• the user entered the incorrect password
If the telephone set was previously initialized, just connect the telephone cords
and power adapter - no additional actions are required to begin using your i2004
Internet Telephone.
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III. Using Your i2004 Internet Telephone
Basic Calls
The i2004 Internet Telephone gives you multiple options to make a call. Each of
these options is described in detail. You can make a call either in the off-hook
mode or in the on-hook mode by using your handset, headset, or hands-free
speaker (see Figure 10).
Normal Dialing:
1. Using your Handset
2. Using your Headset key or Handsfree key
Pre-Dialing:
1. Pre-dialing with your Handset
2. Pre-dialing with your Headset key or Handsfree key
Figure 10
Handset
Line keys
Headset key w/LED
Handsfree key w/LED
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