Avaya 4145Ex, 4146Ex User Guide

Avaya DECT Handset 4145Ex and 4146Ex User Guide

www.avaya.com

2010 Avaya Inc.

Printed in Denmark

Congratulations

on your new Avaya 4145Ex/4146Ex handset

The handset 4145Ex/4146Ex will provide you with the greatest possible degree of flexibility and mobility due to high practical weight, size and design.

battery capacity,

STOP!

Charge your

handset 14 - 16

hours prior to

first use for best

performance

Please note that the handset 4145Ex/ 4146Ex is for use with the followi host systems

• Norstar MICS 7.0 or greater (Modular Integrated Communications System)

• Norstar CICS 7.0 or greater (Compact Integrated Communications System)

• BCM 3.7 or greater (Business Communication Manager)

ng Avaya

Contents

Getting Started. . . . . . . . . . . . . . . . . . 5

Handset information . . . . . . . . . . . . . 5

Battery information . . . . . . . . . . . . . . 6

Installing battery . . . . . . . . . . . . . . . .7

Charging battery . . . . . . . . . . . . . . . 8

Checking battery capacity . . . . . . . 9

Battery disposal . . . . . . . . . . . . . . . 10

About your 4145Ex/4146Ex handset 11

Handset display . . . . . . . . . . . . . . . 13

Display softkeys . . . . . . . . . . . . . . . 15

Display backlight . . . . . . . . . . . . . .15

Basic handset options. . . . . . . . . . . 16

Turning the handset ON/OFF . . . . . 16

Adjusting speaker volume . . . . . . . 16

Changing Menu Language . . . . . . . 16

Customizing handset . . . . . . . . . . . 17

Making and answering calls . . . . . . 20

Dial directly . . . . . . . . . . . . . . . . . . . 20

On hook dialling (pre-dial) . . . . . . .20

Dial from your phone book . . . . . . .21

Redial . . . . . . . . . . . . . . . . . . . . . . . 21

Answering calls . . . . . . . . . . . . . . . 22

Hold a call . . . . . . . . . . . . . . . . . . . . 22

Making or answering a second call 23

Mute a call . . . . . . . . . . . . . . . . . . . 23

Turn on loudspeaker . . . . . . . . . . .23

Replying to messages . . . . . . . . . . 24

More handset options . . . . . . . . . . . 25

Moving around in the Menu . . . . . . 25

Using phone book . . . . . . . . . . . . . 28

Using text messages (MSF) . . . . . . 32

Shortcuts . . . . . . . . . . . . . . . . . . . . 36

General information. . . . . . . . . . . . . 37

Troubleshooting . . . . . . . . . . . . . . . 37

Information . . . . . . . . . . . . . . . . . . . 37

EC Declaration of Conformity . . . . . 44

Getting Started

Read all the information in this section before you use your handset.

Handset information

Ensure that the adapter voltage is the same as the electrical outlet voltage. The 4145Ex/4146Ex handset uses radio signals and does not guarantee a connection in all circumstances. Do not rely on a cordless handset to make emergency calls.

Never use your handset:

• in the vicinity of electrical detonators

• in shielded rooms

• in areas where radio transmission is forbidden

• in aircraft

Do not place a handset near:

• water, moisture or damp areas

• heat sources, direct sunlight or unventilated areas

• devices which generate strong magnetic fields such as electrical appliances, fluorescent lamps, computers, radios, televisions or fax machines

• areas where the handset can be covered, its ventilation impaired, liquid spilled on the unit or objects inserted into the handset through any openings.

• areas with dust, vibration, shock or temperature extremes

Check f handset earpiece/mouthpiece before using the handset.

Do not store or locate flammable liquids, gases, or explosive materials in the same compartment or vicinity as the cordless handset, its parts or accessories.

or small metal objects in the

Battery information

Read the following information before you handle the batteries:

• Do not replace the batteries in potentially explosive environments, such as rooms where flammable liquids or gases are present.

• The battery will explode if disposed of in a fire.

• Do not charge the batteries unless you use th char

e Avaya Inc.approved

ger and the proper batteries.

• Only use battery type NTTQ47LA in the 4145Ex/4146Ex handset. Do not use these batteries with other products. These batteries were designed specifically for use with the 4145Ex/4146Ex handset and the 4145Ex/4146Ex charger (NTTQ47MA) ONLY. Improper use of the batteries may result in fire hazard.

• Do not do anything that would cause the battery to short circuit.

• Do not let the battery or the charger come into contact with conductive metal objects.

Installing battery

The battery is connected to the handset when it is shipped from the factory.

1 To change the battery unscrew

the plate on the rear of the handset to access the battery compartment. Use a normal screw driver.

2 Insert the screwdriver into the

small crack behind the blind cover and break to open the handset.

3 Place the battery plug in the slot in

the battery box.

4 Insert battery with the label

readable.

5 Replace the back cover.

Charging battery

When charging the battery for the first time, it is necessary to leave the handset in the charger for 14-16 hours for the battery to be fully charged.

During normal operation, it takes approximately 3.5 hours to charge the handset from fully discharged to its full capacity.

• Place the handset in the charger.

For correct charging, be sure the room temperature is between 0°C and 25°C. Do not place the handset in direct sunlight. The battery has a built-in heat sensor which will stop charging if the battery temperature is too high.

e handset is turned off when

If th placed in charger, only the LED indicates the charging. When handset is turned off, the LED flashes at a low frequency while charging and lights constantly when the charging is finished. There will be no reaction for incoming calls.

If the handset is turned on when charging, the display shows the charging status. The display goes back to normal mode when fully charged. It will not vibrate. Auto-answer is inactive. The handset reacts normally for incoming calls.

It is necessary to recharge the battery when the display shows BATTERY LOW, or if the handset cannot be turned on. When the battery is fully discharged, up to 10 minutes may pass before charging begins (display lights up). When the charger begins the charging, status is shown in the display if the handset is turned on.

Checking battery capacity

In the BATTERY MENU it is possible to see the remaining battery capacity.

For reading the correct capacity, the handset has to be removed from the charger for at least one hour.

1 Press MENU ( ) and use the <

or > keys to reach the BATTERY

MENU.

2 Press 3 to enter the BATTERY

MENU, and see the current status

of the battery capacity.

ess 3 to return to the menu

3 Pr

system, or press MENU ( ) to quit.

The indication on the display is not necessarily an exact reflection on the remaining speech time, but only an indication of the voltage on the battery.

Battery disposal

Defective batteries must be returned to a collection point for chemical waste disposal.

Warning: Nickel metal hydride

batteries must be disposed of properly. Do not dispose of the batteries in office or household waste.

Nickel metal hydride batteries are recyclable. You can help preserve the environment by returning your unwanted batteries to your nearest recycling center for recycling or proper disposal.

Contact your system administrator for more information about battery disposal and recycling centers in your local area.

About your 4145Ex/ 4146Ex handset

Message indicator light

Flashes when you have a message waiting.

Volume control

Adjusts the handset and ringer volume.

Display

Shows call information, handset status icons, and guides you through features and option menus.

Headset connector

Microphone

Keys F to L activate different functions when your handset is on hook or off hook. On hook: Handset is idle (not in use). Off hook: Handset is active, call or feature in progress.

Menu key

On hook (idle)

Off hook (active)

On hook (idle)

Off hook (active)

On hook (idle)

Off hook (active)

On hook (idle)

Off hook (active)

On hook (idle)

Enters the Handset Options menu.

Activates a feature option.

< ( ) key

Enters the Redial List menu.

Activates a feature option.

> ( ) key

Enters the Telephone Book menu.

Activates a feature option.

( ) key

Turns the handset off with a long (four second) key press.

Turns the microphone off or on when you are on a call.

Feature key

Turns the display on for three seconds with two rapid key presses.

Starts a feature session.

Off hook (active)

Starts or ends a feature session.

Turns the loud speaker on with a long key press .

R ( ) key

On hook (idle)

Opens your message list with a short key press.

Enters the text message (MSF-MAIL) menu with a long (three second) key press.

Off hook

Places calls on hold.

(active)

On hook

On/Off hook key

Turns the handset on.

(idle)

Off hook

Ends an active call.

(active)

Handset display

There are four lines on your handset display.

Display information example

JEAN 2245

PETER called

NEXT CALL ERASE

(((.)))

Line 1

Line 2

Line 3

Line 4

The types of

information shown on

the display are:

• Standby text: When the handset is on hook (idle), your extension name and number appears on the first line of the display.

• Information text: Call or feature information appears on the second line of the display.

• Feature options: Feature options appear on the third line of the display. Feature options vary, depending on the type of call or feature in use.

• Handset icons: The following icons appear on the fourth line of the display:

The radio signal icon indicates

((.)))

connection to system. Note: The icon flashes when the system is busy and you will not be able to make or answer calls.

The envelope icon indicates a new text message (MSF-MAIL).

Left and right arrow icons appear on the display when you access Handset option menus.

The telephone icon indicates a call is active. Note: The icon flashes when a call connection is in progress.

Display softkeys

Three display softkeys are used to activate feature options that appear on the third line of the display.

The following graphic shows the softkey mapping for feature options on the third line of the display.

Display softkey mapping example

NEXT CALL ERASE

1 3

Display softkeys

Display

Line 3

Display backlight

The display backlight automatically turns on when there is an incoming call, or if a key is pressed.

The backlight turns off after 10 seconds when the handset is idle.

You can disable the backlight to save power, refer to the “Customizing

handset” section in this guide for

more information.

Note: The backlight is disabled when the key lock function is activated.

Basic handset options

Turning the handset ON/OFF

Press .

When the handset is turned on the radio signal display icon is shown in the lower left corner of the display, if the handset is subscribed to a system.

OFF

Press 3 ( ) for 4 seconds.

Adjusting speaker volume

1 Press .

2 Use the two keys placed at the

upper right side of the handset for volume control.

3 Press again.

Changing Menu Language

There are eleven predefined languages in the handset: English, German, French, Italian, Spanish, Dutch, Portuguese, Turkish, Danish, Swedish and Norwegian.

1 Press MENU ( ), and then press

2 Switch to SET PROFILE

LANGUAGE using the <> keys,

then press 3.

3 Use the <> keys to choose

between the predefined languages, then press 3 to select the required language.

4 Pr

ess MENU ( ) to exit the menu

structure.

See Figure 1 on page 53.

Customizing handset

The handset has one user-defined profile (set up), and a mode where all sounds are disabled (SILENT).

• Press MENU ( ) followed by 3 to show the profile.

All settings have to be defined under the profile. The display shows if the SILENT mode is enabled.

Profile set-up

In the following you will find a description of how to set up the profile.

1 Press MENU ( ) to enter the

PROFILE SET UP MENU.

2 Press 3.

You are now able to switch between the different settings using < or >.

3 Press 3 when you find the setting

you wish to change (or see).

4 Change the setting according to

your needs, confirm with 3 and you automatically go to the next setting.

5 Press MENU ( ) to finalize profile

setup.

See Figure 2 on page 54.

Description of profile functions

RINGERTONE:

Scroll through the 9 different ringertones using < and >. Confirm with 3.

RINGER VOL:

Turn the volume up and down using < or >. Confirm with 3.

KEY CLICK:

Turn the volume up and down using < and >. Confirm with 3.

VIBRATOR:

Can be turned on/off using < and >. Confirm with 3.

Auto-ANSWER:

Can be turned on/off using < and >. Confirm with 3.

When turned on, the telephone automatically goes off hook when ringing.

START VOL:

Start volume can be adjusted using < and >. Confirm with 3.

OUT OF RANGE:

The out of range indication can be turned on/off using < and >. Confirm with 3.

With the out of range indicator turned on, a beep will sound when the telephone is moving out of range of the base station, and “OUT OF RANGE” will appear in the display. If on a call (when out of range) the call will be transferred to the prime set.

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