Avaya
DECT Handset 4145Ex and
4146Ex User Guide
www.avaya.com
©
2010 Avaya Inc.
Printed in Denmark
Congratulations
on your new Avaya 4145Ex/4146Ex handset
The handset 4145Ex/4146Ex will provide you
with the greatest possible degree of flexibility
and mobility due to high
practical weight, size and design.
battery capacity,
STOP!
Charge your
handset 14 - 16
hours prior to
first use for best
performance
Please note that the handset 4145Ex/
4146Ex is for use with the followi
host systems
• Norstar MICS 7.0 or greater (Modular
Integrated Communications System)
• Norstar CICS 7.0 or greater (Compact
Integrated Communications System)
• BCM 3.7 or greater (Business
Communication Manager)
:
ng Avaya
Contents
Getting Started. . . . . . . . . . . . . . . . . . 5
Handset information . . . . . . . . . . . . . 5
Battery information . . . . . . . . . . . . . . 6
Installing battery . . . . . . . . . . . . . . . .7
Charging battery . . . . . . . . . . . . . . . 8
Checking battery capacity . . . . . . . 9
Battery disposal . . . . . . . . . . . . . . . 10
About your 4145Ex/4146Ex handset 11
Handset display . . . . . . . . . . . . . . . 13
Display softkeys . . . . . . . . . . . . . . . 15
Display backlight . . . . . . . . . . . . . .15
Basic handset options. . . . . . . . . . . 16
Turning the handset ON/OFF . . . . . 16
Adjusting speaker volume . . . . . . . 16
Changing Menu Language . . . . . . . 16
Customizing handset . . . . . . . . . . . 17
Making and answering calls . . . . . . 20
Dial directly . . . . . . . . . . . . . . . . . . . 20
On hook dialling (pre-dial) . . . . . . .20
Dial from your phone book . . . . . . .21
Redial . . . . . . . . . . . . . . . . . . . . . . . 21
Answering calls . . . . . . . . . . . . . . . 22
Hold a call . . . . . . . . . . . . . . . . . . . . 22
Making or answering a second call 23
Mute a call . . . . . . . . . . . . . . . . . . . 23
Turn on loudspeaker . . . . . . . . . . .23
Replying to messages . . . . . . . . . . 24
More handset options . . . . . . . . . . . 25
Moving around in the Menu . . . . . . 25
Using phone book . . . . . . . . . . . . . 28
Using text messages (MSF) . . . . . . 32
Shortcuts . . . . . . . . . . . . . . . . . . . . 36
General information. . . . . . . . . . . . . 37
Troubleshooting . . . . . . . . . . . . . . . 37
Information . . . . . . . . . . . . . . . . . . . 37
EC Declaration of Conformity . . . . . 44
4
Getting Started
Read all the information in this section
before you use your handset.
Handset information
Ensure that the adapter voltage is the
same as the electrical outlet voltage.
The 4145Ex/4146Ex handset uses
radio signals and does not guarantee
a connection in all circumstances. Do
not rely on a cordless handset to
make emergency calls.
Never use your handset:
• in the vicinity of electrical
detonators
• in shielded rooms
• in areas where radio transmission is
forbidden
• in aircraft
Do not place a handset near:
• water, moisture or damp areas
• heat sources, direct sunlight or
unventilated areas
• devices which generate strong
magnetic fields such as electrical
appliances, fluorescent lamps,
computers, radios, televisions or
fax machines
• areas where the handset can be
covered, its ventilation impaired,
liquid spilled on the unit or objects
inserted into the handset through
any openings.
• areas with dust, vibration, shock or
temperature extremes
5
Check f
handset earpiece/mouthpiece before
using the handset.
Do not store or locate flammable liquids, gases, or explosive materials in
the same compartment or vicinity as
the cordless handset, its parts or
accessories.
or small metal objects in the
Battery information
Read the following information before
you handle the batteries:
• Do not replace the batteries in
potentially explosive environments,
such as rooms where flammable
liquids or gases are present.
• The battery will explode if disposed
of in a fire.
• Do not charge the batteries unless
you use th
char
e Avaya Inc.approved
ger and the proper batteries.
• Only use battery type NTTQ47LA in
the 4145Ex/4146Ex handset. Do
not use these batteries with other
products. These batteries were
designed specifically for use with
the 4145Ex/4146Ex handset and
the 4145Ex/4146Ex charger
(NTTQ47MA) ONLY. Improper use
of the batteries may result in fire
hazard.
• Do not do anything that would
cause the battery to short circuit.
• Do not let the battery or the charger
come into contact with conductive
metal objects.
6
Installing battery
The battery is connected to the handset when it is shipped from the factory.
1 To change the battery unscrew
the plate on the rear of the
handset to access the battery
compartment. Use a normal
screw driver.
2 Insert the screwdriver into the
small crack behind the blind cover
and break to open the handset.
3 Place the battery plug in the slot in
the battery box.
4 Insert battery with the label
readable.
5 Replace the back cover.
7
Charging battery
When charging the battery for the first
time, it is necessary to leave the
handset in the charger for 14-16
hours for the battery to be fully
charged.
During normal operation, it takes
approximately 3.5 hours to charge the
handset from fully discharged to its
full capacity.
• Place the handset in the charger.
For correct charging, be sure the
room temperature is between 0°C
and 25°C. Do not place the
handset in direct sunlight. The
battery has a built-in heat sensor
which will stop charging if the
battery temperature is too high.
8
e handset is turned off when
If th
placed in charger, only the LED
indicates the charging. When
handset is turned off, the LED
flashes at a low frequency while
charging and lights constantly
when the charging is finished.
There will be no reaction for
incoming calls.
If the handset is turned on when
charging, the display shows the
charging status. The display goes
back to normal mode when fully
charged. It will not vibrate.
Auto-answer is inactive. The
handset reacts normally for
incoming calls.
It is necessary to recharge the battery
when the display shows BATTERY
LOW, or if the handset cannot be
turned on. When the battery is fully
discharged, up to 10 minutes may
pass before charging begins (display
lights up). When the charger begins
the charging, status is shown in the
display if the handset is turned on.
Checking battery capacity
In the BATTERY MENU it is possible
to see the remaining battery capacity.
For reading the correct capacity, the
handset has to be removed from the
charger for at least one hour.
1 Press MENU ( ) and use the <
or > keys to reach the BATTERY
MENU.
2 Press 3 to enter the BATTERY
MENU, and see the current status
of the battery capacity.
9
ess 3 to return to the menu
3 Pr
system, or press MENU ( ) to
quit.
The indication on the display is not
necessarily an exact reflection on the
remaining speech time, but only an
indication of the voltage on the battery.
Battery disposal
Defective batteries must be returned
to a collection point for chemical
waste disposal.
Warning: Nickel metal hydride
batteries must be disposed of
properly. Do not dispose of the
batteries in office or household waste.
Nickel metal hydride batteries are
recyclable. You can help preserve the
environment by returning your
unwanted batteries to your nearest
recycling center for recycling or
proper disposal.
Contact your system administrator for
more information about battery disposal and recycling centers in your
local area.
10
About your 4145Ex/
4146Ex handset
A
C
C
D
B
D
J
J
J
F
H
G
H
K
E
Message indicator light
A
Flashes when you have a
message waiting.
Volume control
B
Adjusts the handset and ringer
volume.
Display
C
Shows call information, handset
status icons, and guides you
through features and option
menus.
Headset connector
D
I
L
11
Microphone
E
Keys F to L activate different
functions when your handset is
on hook or off hook.
On hook: Handset is idle (not in
use).
Off hook: Handset is active, call
or feature in progress.
Menu key
F
On hook
(idle)
Off hook
(active)
G
On hook
(idle)
Off hook
(active)
H
On hook
(idle)
Off hook
(active)
I
On hook
(idle)
Off hook
(active)
J
On hook
(idle)
Enters the Handset
Options menu.
Activates a feature option.
< ( ) key
Enters the Redial List
menu.
Activates a feature option.
> ( ) key
Enters the Telephone
Book menu.
Activates a feature option.
( ) key
Turns the handset off with
a long (four second) key
press.
Turns the microphone off
or on when you are on a
call.
Feature key
Turns the display on for
three seconds with two
rapid key presses.
OR
Starts a feature session.
12
Off hook
(active)
Starts or ends a feature
session.
OR
Turns the loud speaker on
with a long key press .
R ( ) key
K
On hook
(idle)
Opens your message list
with a short key press.
OR
Enters the text message
(MSF-MAIL) menu with a
long (three second) key
press.
Off hook
Places calls on hold.
(active)
L
On hook
On/Off hook key
Turns the handset on.
(idle)
Off hook
Ends an active call.
(active)
Handset display
There are four lines on your handset
display.
Display information example
JEAN 2245
PETER called
NEXT CALL ERASE
(((.)))
13
Line 1
Line 2
Line 3
Line 4
The types of
information shown on
the display are:
• Standby text: When the handset
is on hook (idle), your extension
name and number appears on the
first line of the display.
• Information text: Call or feature
information appears on the second
line of the display.
• Feature options: Feature options
appear on the third line of the
display.
Feature options vary, depending
on the type of call or feature in use.
• Handset icons: The following
icons appear on the fourth line of
the display:
The radio signal icon indicates
((.)))
connection to system.
Note: The icon flashes when
the system is busy and you
will not be able to make or
answer calls.
The envelope icon indicates a
new text message
(MSF-MAIL).
Left and right arrow icons
appear on the display when
you access Handset option
menus.
The telephone icon indicates a
call is active.
Note: The icon flashes when a
call connection is in progress.
14
Display softkeys
s
Three display softkeys are used to
activate feature options that appear
on the third line of the display.
The following graphic shows the
softkey mapping for feature options
on the third line of the display.
Display softkey mapping example
NEXT CALL ERASE
2
1 3
Display softkeys
Display softkeys
Display softkeys
Display
Line 3
Display backlight
The display backlight automatically
turns on when there is an incoming
call, or if a key is pressed.
The backlight turns off after 10
seconds when the handset is idle.
You can disable the backlight to save
power, refer to the “Customizing
handset” section in this guide for
more information.
Note: The backlight is disabled when
the key lock function is activated.
15
Basic handset options
Turning the handset ON/OFF
ON
Press .
When the handset is turned on the
radio signal display icon is shown in
the lower left corner of the display, if
the handset is subscribed to a system.
OFF
Press 3 ( ) for 4 seconds.
Adjusting speaker volume
1 Press .
2 Use the two keys placed at the
upper right side of the handset for
volume control.
3 Press again.
Changing Menu Language
There are eleven predefined languages in the handset: English, German, French, Italian, Spanish, Dutch,
Portuguese, Turkish, Danish, Swedish and Norwegian.
1 Press MENU ( ), and then press
3.
2 Switch to SET PROFILE
LANGUAGE using the <> keys,
then press 3.
3 Use the <> keys to choose
between the predefined
languages, then press 3 to select
the required language.
16
4 Pr
ess MENU ( ) to exit the menu
structure.
See Figure 1 on page 53.
Customizing handset
The handset has one user-defined
profile (set up), and a mode where all
sounds are disabled (SILENT).
• Press MENU ( ) followed by 3 to
show the profile.
All settings have to be defined
under the profile. The display
shows if the SILENT mode is
enabled.
Profile set-up
In the following you will find a description of how to set up the profile.
1 Press MENU ( ) to enter the
PROFILE SET UP MENU.
2 Press 3.
You are now able to switch
between the different settings
using < or >.
3 Press 3 when you find the setting
you wish to change (or see).
4 Change the setting according to
your needs, confirm with 3 and
you automatically go to the next
setting.
5 Press MENU ( ) to finalize profile
setup.
See Figure 2 on page 54.
17
Description of profile functions
RINGERTONE:
Scroll through the 9 different ringertones using < and >. Confirm with 3.
RINGER VOL:
Turn the volume up and down using <
or >. Confirm with 3.
KEY CLICK:
Turn the volume up and down using <
and >. Confirm with 3.
VIBRATOR:
Can be turned on/off using < and >.
Confirm with 3.
Auto-ANSWER:
Can be turned on/off using < and >.
Confirm with 3.
When turned on, the telephone automatically goes off hook when ringing.
START VOL:
Start volume can be adjusted using <
and >. Confirm with 3.
OUT OF RANGE:
The out of range indication can be
turned on/off using < and >. Confirm
with 3.
With the out of range indicator turned
on, a beep will sound when the telephone is moving out of range of the
base station, and “OUT OF RANGE”
will appear in the display. If on a call
(when out of range) the call will be
transferred to the prime set.
18
AUTO KEYLOCK:
The auto keylock function can be
turned on/off using < and >. Confirm
with 3.
With auto keylock turned on the handset will automatically lock the keys
after 60 seconds. Press MENU ( ),
then press º to activate the keys
again.
Language:
Choose between predefined languages using < and >. Confirm with
3.
BACKLIGHT:
Can be turned on/off using < and >.
Confirm with 3.
Refer to “More handset options” on
page 25 for more information on the
menu.
19
Making and answering calls
The handset must be subscribed and
registered to make or answer a call.
(Contact your system administrator to
have your handset subscribed).
For internal calls, dial the extension
number. (Contact your system administrator for a list of extension numbers).
For external calls, dial the external
code (or line pool code) to access an
external line, then dial the external
telephone number. (Contact your system administrator to confirm what
external code or line pool code to
use).
Dial directly
1 Press , the display icon
flashes until the call is connected.
2 Dial the number.
3 Press again to end the call.
On hook dialling (pre-dial)
1 Dial the number.
A long press on º will make a
pause, if necessary.
2 Press .
3 Press again to end the call.
20
Dial from your phone book
1 Press > ( ) to enter the
telephone book.
2 Search for the number either by
using the < > -keys, or by
pressing the first letter in the
name by using the digits 2 – 9.
3 Press , the display icon
flashes until the call is connected.
4 Press again to end the call.
Note: For more information on using
your phone book, refer to “Using
phone book” on page 28.
Redial
The handset has maximum 10 redial
numbers. Each number is only represented once.
1 Press < ( ) to enter the redial
list.
You can also reach the REDIAL
MENU in the main menu.
2 Search for the number by using
the < > -keys.
Redial numbers are marked wit
“REDIAL” or name of the person
who called, if present in the phone
book.
3 Press , the display icon
flashes until the call is connected.
4 Press again to end the call.
Note: Use the Redial list or the Last
Number Redial Feature (
automatically redial the last external
telephone number that you called.
21
5) to
h
Answering calls
Depending on the system hardware/
software configuration, Call Display
information (CLID) for incoming external calls will appear on the display.
Your system administrator must
enable the CLID feature for your
handset in system programming.
To answer a call:
• Press to answer a call when
your handset rings.
• If you are using headset, press any
key on the handset to answer the
call.
To stop the handset ringing without
answering the call:
• Press and the ring signal is
muted. The display shows:
»RINGER MUTED«
• Alternatively, press one of the
volume control buttons to mute the
ringing signal.
Hold a call
1 While on a call, press R ( ).
2 To retrieve the held call, press R
() again.
22
Making or answering a second
call
You can have two calls active at the
same time. Use R ( ) to switch
between calls.
To answer a second call while on
another call
• Press R ( ) to answer the second
call. The first call is automatically
put on hold.
To hold a call and make a second
call
1 Press R ( ) to put the first call on
hold.
2 Dial the telephone number of the
second call.
To return to the first call
• Press R ( ) again to return to the
first call.
The second call is automatically
put on hold.
Mute a call
1 While on a call, press .
2 To cancel mute, press again.
Turn on loudspeaker
1 While on a call, press (long key
press) to turn the loudspeaker on.
2 To turn the loudspeaker off, press
(long key press) again.
23
Replying to messages
This allows you to read messages
from another DN (Directory Number)
in the system or to listen to voice-mail
messages.
The red LED on your handset flashes
when you receive a message from an
internal voice message center or
another telephone on your system.
This is the message waiting indication.
To view, reply and listen to your
messages
1 While on hook, press R ( ) (short
key press) to access your
message list.
2 Press NEXT
in the list.
Note: The NEXT
on the display when you have more
than one message.
3 Press CALL
in the list.
4 Press ERASE
from the list.
Note: Refer to the document provided
with the internal voice message
center for more information about
mailbox options.
to view all messages
softkey only appears
to reply to a message
to delete a message
24
More handset options
Moving around in the Menu
Press MENU ( ) to enter or exit the
menu structure. It has to be used if a
“NO” or “CLEAR” is wanted in the
menu structure.
Press 3 to jump to a lower level in the
menu. When the lowest menu level is
reached, it will store the setting and
jump to a higher level. It has to be
used if a “YES” is wanted.
Note: If the handset is in the menu,
and an incoming call arrives, then the
menu will be dropped and the call
handled in the normal way.
See Figure 3 on page 55.
Menu structure
The main menu consists of the following 8 menus:
MENU PROFILE SET UP
For more information, see “Customiz-
ing handset” on page 17.
MENU EXT. SERVICE
External services are only applicable
to the Master handset. For more information, contact your system administrator .
MENU BATTERY
For more information, see “Checking
battery capacity” on page 9.
MENU PHONE BOOK
For more information, see “Using
phone book” on page 28.
25
MENU REDIAL
The handset has maximum 10 redial
numbers. Each number is only represented once.
• Press MENU ( ), press > four
times from standby text to enter the
REDIAL MENU, and then press 3.
Repeated presses at < turn
backward through the dialled
numbers (from newest to the
oldest).
Right arrow moves in the opposite
direction.
Note: It is also possible to reach the
REDIAL MENU, using the <( )
key.
• Numbers are named “REDIAL” or
with the name.
• If you want to delete a ”REDIAL”
use < or > to scroll to the name/
number, and then press 3 twice.
The name/number is now deleted.
If the number is stored, it is moved
to the telephone book.
It is possible to add prefixes to the
redial numbers.
• Find the number you wish to edit
and press the digits you want to
add to the number, e.g. prefix = O.
See also “Redial” on page 21.
MENU MSF-MAIL
For more information,see “Replying to
messages” on page 24.
26
MENU LOGIN
For more information on this menu
option, contact your system administrator.
MENU MSF FUNCTION
MSF Functions are special functions,
which are based on MSF (Message
Service Function). The functions
require special software in the main
system.
Note: The PHONE BOOK MENU,
REDIAL MENU and MSF-MAIL
MENU can be accessed directly. The
PHONE BOOK MENU by pressing >
(), the REDIAL MENU by pressing
< ( ), and the MSF-MAIL MENU
by pressing R ( ) with a long key
press.
27
Using phone book
You can store telephone numbers
and names in your telephone book.
The telephone book can store up to
80 numbers with name. A maximum
of 23 digits, including spaces, is
allowed for each number. A maximum
of 24 digits, including spaces, is
allowed for each name. Names are
sorted alphabetically starting with
their first character.
Using the alphanumeric keyboard
The normal dialling keys (0-9) are
used for writing the name to be
placed in the telephone book. By
pressing the keys a certain number of
times the related letters or digits will
appear in the display.
Spaces are made by using the 0 -key.
Keyº changes between uppercase
and lowercase letters.
The arrows will move the cursor.
Left arrow is also used for deleting
(hold for 1 sec.) = delete. New letters
can be inserted.
Change of key press and pauses lasting more than 1 second automatically
moves the cursor to next position.
28
Key Capital letter Small letter
1
? ! 1 - + * / =
& ( ) % ¿ ¡
2
A B C 2 Ä Å À
Á Ã Æ Ç
3
D E F 3 È É Ê Ëd e f 3 è é ê ë
4
G H I 4 Ì Í Î Ï g h i 4 ì í î ï
5
J K L 5 j k l 5
6
M N O 6 Ñ Ö
Ò Ó Ô Õ Ø
7
P Q R S 7 ß p q r s 7 ß
8
T U V 8 Ü Ù Ú Ût u v 8 ü ù ú û
9
W X Y Z 9 w x y z 9
0
[Space] , . 0 : ;
_ ” ‘ ^ ~
*
AÆaaÆA
#
# @ € $ £ ¥ § <
> { | } [ \ ]
? ! 1 - + * / =
& ( ) % ¿ ¡
a b c 2 ä å à á ã
æ ç
m n o 6 ñ ö ò ó
ô õ ø
[Space] , . 0 : ;
_ ” ‘ ^ ~
# @ € $ £ ¥ § <
> { | } [ \ ]
Storing a number
1 While on hook, press the number
to be stored (max. 23 digits),
press >, and then press 3.
2 Enter a name (max. 24 digits),
and then press 3 to store the
number.
After storing, the telephone will go
back to standby mode.
29
e display shows “MEMORY
3 If th
FULL”, it is necessary to delete
one or more numbers from the
telephone book.
See Figure 5 on page 57.
Storing from Redial list
1 While on hook, use the < -key to
find the number in the redial list to
be stored in the telephone book.
2 Press 3, then >, and then press 3
again.
3 Enter a name, and then press 3
to store the redial list number in
the telephone book.
Storing number from last caller
• While on hook, press < to store a
number from last caller, then 3,
then press >, then 3 to confirm.
Reading BOOK numbers
1 While on hook, press > ( ) to
enter the telephone book.
2 For quick-search: press the first
letter of the name (using
2-9)(Refer to “Using the
alphanumeric keyboard” on page
28).
3 Press to call the displayed
person.
It is also possible to reach the
PHONE BOOK MENU from the
main menu.
30
4 Pr
ess MENU ( ) to exit the
telephone book.
Note: Viewing and editing the
telephone book can also be done
while in conversation (off hook) by
pressing > ( ) with a long key press.
See Figure 6 on page 58.
Changing numbers
1 While on hook, press > ( ) to
enter the telephone book.
2 Use the < > -keys to find the
number to be edited, press 3,
press >, then press 3.
3 Edit the number, and then press 3
to store the number.
Note: Viewing and editing the
telephone book can also be done
while in conversation (off hook) by
pressing > ( ) with a long key press.
See Figure 6 on page 58.
Changing Redial number
1 While on hook, press < ( ),
use the < > -keys to find the redial
number to be edited, and press
the digits you want to add to the
number, e.g. prefix = O.
2 Press 3, followed by >, enter a
name, and then press 3 again to
store the number.
31
Deleting numbers
1 While on hook, press > ( ) to
enter the telephone book.
2 Use the < > -keys to find the
number to be deleted, press 3
twice.
See Figure 6 on page 58.
Deleting from Redial list
• While on hook, press < ( ), then
use the < > -keys to find the name/
number to be deleted, and press 3
twice.
The name/number is now deleted.
If number is stored, it is moved to
the telephone book.
Using text messages (MSF)
It is possible to send text messages
from handset to handset on the same
system.
Note: Sending text messages is not
supported. This feature will be
supported in upcoming releases.
See Figure 4 on page 56.
At the reception of a text message the
envelope display icon appears. The
envelope display icon is indicating
one or more unread messages or
unanswered calls.
• The text message is shown in the
display, and when the message is
read the envelope display icon will
disappear.
32
• If the message
number, this will be displayed on
the bottom line of the display. As
long as the callback number is in
the display, it is possible to activate
the number by pressing .
• 1st letter in the display, in front of
the timestamp, shows the message
status: read (R), unread (N) or
locked (L).
• Mails include a maximum of 72
letters or digits. Call back no. is
max 23 digits (or letters for E-mail).
• 14 messages can be ”stored” in the
handset. When receiving a new
message, the oldest unlocked will
be deleted.
• Locked messages will not
automatically be overwritten, but
can manually be deleted.
Maximum 7 messages can be
locked.
contains a callback
Reading a MSF mail
1 While on hook, press R ( ) with a
long key press, then press 3.
If the message includes more
than 48 letters or digits, the
message will run over 2 display
screens.
2 Use the > -key to scroll.
3 To see the sender of the mail,
press 3.
4 To leave the mail, press MENU
().
33
Replying a MSF mail
1 While on hook, press R ( ) to
open the mail, then 3, press 3
again and use the < > -keys to
find the reply feature, press 3 and
you are now able to reply the
mail.
2 After writing your reply, press 3 to
confirm.
Forwarding a MSF mail
1 While on hook, press R ( ) to
open the mail, then 3, press 3
again and use the < > -keys to
find the forward feature, press 3
twice and you are now able to dial
the number on the receiver.
2 Press 3 to confirm.
Deleting all MSF mails
1 While on hook, press R ( ) to
open the mail stack, then 3, press
3 again and use the < > -keys to
find the delete feature.
2 Press 3 and all mails are deleted.
Deleting a MSF mail
1 While on hook, press R ( ) to
open the mail, then 3, press 3
again and use the < >-keys to find
the delete feature.
Press 3 and the mail is deleted.
2
34
Locking/unlocking a MSF mail
When locking a message, the message will not automatically be overwritten when receiving a new
message. If unlocked, the oldest message will be deleted when receiving a
new message.
1 While on hook, press R ( ) to
open the mail
again and use the < > -keys to
find the lock/unlock feature
2 Press 3 and the mail is locked/
unlocked.
, then 3, press 3
Writing a MSF mail
1 While on hook, press R ( ) with a
long key press to write a new
mail, confirm with 3, and then
write your message.
2 To send the mail press 3, dial the
number of the receiver, and then
confirm with 3.
3 If one or more mails are stored do
as followed:
• Press R ( ), then >, confirm
with 3, and then write your
message.
• Press 3, dial the number of the
receiver, and confirm with 3.
The message is sent.
Note: In case a sent message is not
received, the sender will get a
message in the display.
35
Shortcuts
”SILENT”: Press: MENU ( ) followed
by #. (No sounds) (Display shows
SILENT)
”KEY LOCKED”: Press: MENU ( )
followed by º. (Display shows KEY
LOCKED)
“PHONE BOOK”: Press > ( ) (in on
hook).
Name search in telephone book:
Press the first letter in name.
Store a number: Press > ( ) after the
number (in on hook).
“REDIAL”: Press < ( ) in on hook.
Check messages: Short Press R ( )
in on hook.
“MSF-MAIL”: Long Press R ( ) in on
hook.
MUTE temporarily the ringer: Press 3
() when the telephone is ringing.
Alternatively, you can also press one
of the volume control buttons to mute
the ringing signal.
MUTE the microphone: Press 3 ()
when the telephone is off hook.
RECALL: Press R ( ).
Pause(-): Hold º for one second
(only for on hook dialling/pre-dial).
36
General information
Troubleshooting
The telephone freezes.
Remove and replace the battery
pack. Press to turn on the telephone.
The telephone does not ring.
Check whether the ringer is SILENT
or RINGER VOL. is OFF.
Not possible to turn on the
telephone.
Check if battery is connected. If yes,
charge the battery.
The telephone turn off when
receiving a call and going off-hook.
Charge the battery. If still a problem
change the battery as it might be
defective.
Information
Error information
Improper function of the handset
might be related to the installation of
the DMC system or failures related to
the main system.
Before declaring a handset for repair
be sure that the main system is operating properly.
Technical specification
Approvals
Acoustics: CTR10/TBR 10 ed. 3
Electrical: EN 301 406 V1.4.1 (DECT
RF)
Access profile: CTR22/TBR 22 Jan.
97 (GAP)
EMC: EN 301 489-1 V1.4.1/EN 301
489-6 V1.2.1
37
IP64 class: IEC 60
EN50014/IEC 60079-0
EN50020/IEC 60079-11
Enclosed potection (dust tight):
IEC 6059 (2001-02), Ed. 2.1, IP6x
Enclosed potection (splashing):
IEC 6059 (2001-02), Ed. 2.1, IPx4
Size and weight
Size: 148 x 50 x 28 mm
Weight: 130 g incl. battery ± 10 g
Capacity
Active talking time 16 hours
Stand-by time 150 hours
Temperature and air pressure
Operating temperature: 0-40
Air pressure: Normal atmosphere
condition
Charger (orange)
The AC power adapter used in connection with the handset charger
N0018956 must not be connected to
a voltage higher than 250V AC.
529 (IP54)
°C
Important Safety Instructions and
Product Information
Before using your telephone equipment, you should always follow basic
safety instruction to reduce the risk of
fire, electrical shock and injury to persons, and damage to property.
1. Read and understand all instructions
2. Follow all warnings and instructions including those marked on
the product
3. Unplug this product before cleaning. Do not use liquid cleaners or
aerosol cleaners. Use damp cloth
for cleaning
4. Do not install the telephone equipment in the bathroom or near a
38
sh bowl, kitchen sink, or laundry
wa
tub, in a wet basement, or near a
swimming pool
5. Slots or openings in the equipment
are provided for ventilation to protect it from over-heating. These
openings must not be blocked or
covered.
6. The product should be operated
only from the type of power source
indicated on the instructions. If you
are not sure of the type of power
supply, consult your dealer or local
power company.
7. Do not overload wall outlets and
extension cords as this can result
in fire or electrical shock.
8. Never push objects of any kind
into this product through cabinet
slots as they may touch dangerous
voltage points or short out parts
that could result in fire, electrical
shock, or injury. Never spill liquid
of any kind into this product.
9. To reduce the risk of electrical
shock or burns, do not disassemble this product. Opening or
removing covers may expose you
to dangerous voltages, dangerous
electrical current, or other risks.
Incorrect reassemble can cause
electrical shock when the appliance is subsequently used. If the
product need repair, consult your
dealer.
10.Refer servicing to qualified service
personnel.
11.Avoid using telephone during an
electrical storm. There may be a
risk of electrical shock from lightning
12.Do not use the telephone to report
a gas leak in the vicinity of the leak
13.Do not place the base or charger
near microwave ovens, radio
equipment, or non-ground connected televisions.
39
These appliances
cal interference to the base or handset
14.The charger must be placed on a
hard, flat surface and connected to
a functional 120 volt AC power
source depending on the country
of use.
15.This telephone will not operate in
the event of a blackout. Please
keep a backup phone for emergencies
Exposure to sunlight, heat and
moisture
Do not expose the cordless phone to
direct sunlight for long periods. Keep
the cordless phone away from excessive heat and moisture.
Spare parts and accessories
Use only approved spare parts and
accessories. The operation of
non-approved parts cannot be guaranteed and may even cause damage.
Power failure
In the event of a power failure or flat
battery, you cannot use the handset
to make or receive calls
Battery Precautions
1. Periodically clean the charge contacts on both the charger and
handset.
2. Exercise care in handling batteries
in order not to short the batteries
with conducting materials such as
rings, bracelets, and keys. The
batteries or conducting material
may overheat and cause burns or
fire
3. Do not open or mutilate the batteries, released electrolyte is corrosive and may cause damage to
the eyes or skin. The electrolyte
may be toxic of swallowed.
4. During charging batteries heat up.
This is normal and not dangerous
may cause electri-
40
5. Do no
t use non-Avayal charging
devices. This could damage the
batteries
Warning: Do not charge DECT
Handset 4145Ex/4146Ex in a
potentially explosive atmosphere.
Use only the dedicated charger
N0018956 (orange) for charging of
DECT Handset 4145Ex/4146Ex.
Warning: The battery must not be
removed in a potentially explosive
atmosphere.
Notices
Before installing this equipment,
users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be
installed using an acceptable method
of connection. The customer should
be aware that compliance with the
above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should
be coordinated by a representative
designated by the supplier. Any
repairs or alterations made by the
user to this equipment, or equipment
malfunctions, may give the telecommunications company cause to
request the user to disconnect the
equipment.
Users should ensure for their own
protection that the electrical ground
connections of the power utility, telephone lines and internal metallic
water pipe system, if present, are
connected together. This precaution
may be particularly important in rural
areas
CAUTIONS: Users should not
attempt to make such connections
themselves, but should contact the
appropriate electric inspection authority, or electrician, as appropriate.
41
ur telephone equipment causes
If yo
harm to the telephone network, the
telephone company may ask you to
disconnect the system from the line
until the problem has been corrected
or they may discontinue your service
temporarily. If possible, they will notify
you in advance, But if advance notice
is not practical, you should be notified
as soon as possible. You will be
informed of your right to file a complaint with the FCC.
Your telephone company may make
changes in its facilities, equipment,
operations, or procedures that could
affect the proper functioning of your
telephone system, If they do and it is
possible, you will be notified in
advance to give you an opportunity to
maintain uninterrupted telephone service. If you experience trouble with
this telephone system, disconnect it
from the network until the problem
has been corrected or until you are
sure that the equipment is not malfunctioning.
Note: This equipment has been
tested and found to comply with the
limits for a class B digital device, pursuant to local regulations. These limits are designed to provide
reasonable protection against harmful
interference in a residential installation. This equipment generates, uses
and can radiate radio frequency
energy and, if not installed and used
in accordance with the instructions,
may cause harmful interference to
radio communications.
However, there is no guarantee that
interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or
television reception, which can be
determined by turning the equipment
off and on, the user is encouraged to
try to correct the interference by one
or more of the following measures:
42
eorient or relocate the receiving
— R
antenna.
— Increase the separation between
the equipment and receiver.
— Connect the equipment into an
outlet on a circuit different from
that to which the receiver is
connected.
— Consult the dealer or an
experienced radio/TV technician
for help.
Power Outage: In the event of a
power outage, your cordless telephone will not operate. The cordless
telephone requires electricity for operation. You should have a telephone
which does not require electricity
available for use during power outages.
Information to user: The users man-
ual or instruction manual for an intentional or unintentional radiator shall
caution the user that changes or modifications not expressly approved by
the party responsible for compliance
could void the user’s authority to
operate the equipment.
43
EC Declaration of
Conformity
Manufacturer:
Polycom (Denmark)
Langmarksvej 34
8700 Horsens
Denmark
Product
DECT Handset 4145Ex/4146Ex
ATEX handset
Type 0238 02XX
Type number
XX can vary (numbers and letters)
depending on software and design.
Telecom requirements
The transceivers described above
comply with the essential requirements of the R&TTE directive 99/5/
EC if used for the intended purpose.
44
Applied standards
Standards Date
EN 60950
Health and Safety
requirements
EN 301 489-1
Electromagnetic
Compatibility requirements
EN 301 489-6
Electromagnetic
Compatibility requirements
TBR 22
Generic Access Profile
(GAP)
TBR 10
General Terminal
Attachment requirements
TBR 6
General Terminal
Attachment requirements
2000-1
2001-09
2000-09
1997
1999
1999
Application, Intended purpose
The DECT Handset 4145Ex/4146Ex
is a DECT based handset, designed
to be used in connection with Avaya
Inc.wireless comm
in potentially explosive envi-ronments.
The DECT transmitter frequencies of
the apparatus are harmonized for these
services in the European Community.
unication solutions
45
Meaning of Conformity
For the application of the equipment
in areas which have a potentially
explosive atmosphere, the manufacturer declares on his own responsibility that under the claimed type of
protection the equipment is in conformance with the relevant European
harmonized standards. The equipment may only be used under conditions that are mentioned in the ATEX
and IEC Type Examination Certificate.
Electrical apparatus for
potentially explosive
atmospheres
The DECT Handset 4145Ex/4146Ex
is in conformance with the requirements of the ATEX Directive 94/9/EC
as well as the below standards:
Standards Date
EN 60079-0
(+ amendments) General
requirements
EN 50020
Intrinsic Safety “ i “.
EN 50281-1-1
For use in the presence of
combustible dust.
IEC 60529
(+ amendments) Ingress
Protection Degree,
IP-code.
IEC 60079-0
General requirements
IEC 60079-11
Intrinsic Safety “ i “.
2004
2002
1998
2001
2004
1999
46
Notified Body
Identification number: 0539
Examination Certificate
EN: DEMKO 04 ATEX 136204 X
IEC: IECEx ULD 04.0001 X
Validity
This declaration is only valid if accompanied with an EC Type Examination
Certificate obtained from a Notified
Body or from a competent authority in
an EU member state.
Quality Assurance
The product is designed and produced by a manufacturing organisation, which is certified on ISO 9001:
2000 and ISO 14001: 2004 standards. These products are in conformance with the full quality
assurance procedures as mentioned
in annex III, IV and VII of the ATEX
directive 94/9/EC and annex V of the
R&TTE directive 99/5/EC and bears
the marking 0539. The number 0539
is the identification number of UL
International, Demko A/S. Compliance with the requirements of ISO
9001: 2000 and ATEX directive are
assessed and certified by the Notified
Body:
UL International
Demko A/S
Lyskaer 8
P. O. Box 514
DK-2730 Herlev
47
Safe use of the ATEX approved
DECT Handset 4145Ex/4146Ex
For safe use of the ATEX approved
DECT Handset 4145Ex/4146Ex,
remember the following:
The DECT Handset 4145Ex/4146Ex
is developed for use in potentially
explosive working environments, as
defined by local fire protection authorities. The handset complies with the
ATEX directive 94/9/EC as well as
IEC standards.
For safe use of DECT Handset
4145Ex/4146Ex:
48
• Please consult your
administrator for instruction before
using DECT Handset 4145Ex/
4146Ex.
• Do not open DECT Handset
4145Ex/4146Ex in a potentially
explosive atmosphere.
• Use only the dedicated charger
NTTQ47MA (orange) for charging
DECT Handset 4145Ex/4146Ex.
• Do not charge DECT Handset
4145Ex/4146Ex in a potentially
explosive atmosphere.
• The AC power adaptor used in
connection with the charger must
not be connected to a higher
voltage than 250V AC.
• Use only battery pack NTTQ47LA
for battery replacement.
• Use only headset part no. 0231
9517 (KIRK part no.) with DECT
Handset 4145Ex/4146Ex.
system
• The leather pouch A0553741 must
be used with DECT Handset
4145Ex/4146Ex in the following
situations:
• In dry areas with humidity
conditions of less than 60 %
• When the user is wearing
clothes that could cause
electrostatic charging of the
handset
49
If defects occur, remove DECT
•
Handset 4145Ex/4146Ex
immediately from the potentially
explosive atmosphere.
• Only KIRK telecom A/S may repair
and service DECT Handset
4145Ex/4146Ex.
• Relevant data concerning repairs
must be logged.
• For traceability it is advisable to
keep a record of type and serial
numbers and users of the
handsets.
50
Name and adress of
manufacturer
DECT
Handset
4145Ex/
4146Ex
IP64 IP 64 classification
Ex
Product name
DECT Handset 4145Ex/
4146Ex is approved
according to International
standards
ib Intrinsic safe, ib category
IIC
T3
Equipment group II, ib
group C (gas group C)
Temperature group T3
(relevant for gas)
51
DECT
Handset
4145Ex/
4146Ex
IECEx
X
Product name
International country code
for notified body/year/
certification number
Special warnings
concerning the use of
DECT Handset 4145Ex/
4146Ex exist, please refer
to the users guide
II 2G
II 3D
T60ºC
Ex logo
EEx
ib Intrinsic safe, ib category
IIC
T3
Demko
X
CE 0539
Equipment group II, zone
1 (gas)
Equipment group II, zone
2 (dust)
Max. surface temperature
of DECT Handset 4145Ex/
4146Ex in use
Specific marking of
explosion protection
DECT Handset 4145Ex/
4146Ex is approved
according to European
standards
Equipment group II, ib
group C (gas group C)
Temperature group T3
(relevant for gas)
Name of notified body/
year/certification number
Special warnings
concerning the use of
DECT Handset 4145Ex/
4146Ex exist,please refer
to the users guide
CE marking and Demko
identification number
52
Figure 1 Menu language53Figure 2 Menu profile set-up54Figure 3 Menu structure
55
Figure 4 Menu mail
56
Figure 5 Menu phone book - storing a number57Figure 6 Menu phone book - reading, deleting, editing a number
58
14147700-HD-ED3. - A. Rasmussens Bogtrykkeri, Ringkøbing
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