Avaya 4027, 4070, 4075 User Guide

Avaya 4027, 4070, and 4075 DECT Handsets User Guide

Avaya Communication Server 1000

Document Status: Standard Document Version: 02.04 Part Code: NN43120-122

Date: January 2013

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Revision history

January 2012

Stan dard 02.0 4. This documen t is up-issu ed to reflect updates to battery pack information.

April 2011

Stan da rd 02.03 . This d ocument is up -issue d to includ e details on answering a second incoming call and to support th e ne w handset software Release 3.xx

March 2011

Standard 02.02. This document is up-issued to support DECT

Release 5.0 and Communication Server 1000 Release 7.5.

November 2010

Standard 02.01. This document is up-issued to support DECT Release 5.0 and Communication Server 1000 Release 7.5..

June 2010

Standard 01.11. This document is up-issued to support Avaya Communication Server 1000 Release 7.0.

May 2009

Stan dard 01.10. This document is up-i ssued to support the DECT 4027, 4070, and 4075 Handsets. Minor corrections.

April 2009

Stan dard 01.09. This document is up-i ssued to support the DECT 4027, 4070, and 4075 Handsets.

April 2008

Standard 01.08. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

March 2008

Standard 01.07. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

March 2008

Standard 01.06. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

March 2008

Standard 01.05. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

February 2008

Standard 01.04. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

February 2008

Standard 01.03. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content.

February 2008

Standard 01.02. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content and editorial changes.

January 2008

Standard 01.01. This document is issued to support the DECT 4027 and 4070 Handsets.

Contents

Welcome to Avaya 4027, 4070, 4075 DECT Handsets . . . . 14

Feature overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Regulatory and safety information . . . . . . . . . . . . . . . . . . . . . 15

Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing the MEM card and Bluetooth wireless module . . . . 19

Installing the battery pack (4027 and 4070 only) . . . . . . . . . . 19

Installing the charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Charging the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Important battery information . . . . . . . . . . . . . . . . . . . . . . 23

Charging guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Charging and operating times . . . . . . . . . . . . . . . . . . . . . 25

Charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Switching the handset on or off . . . . . . . . . . . . . . . . . . . . . . . 28

Display areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Icon line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Dialogue area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Soft key line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

LED indicator (4075 only) . . . . . . . . . . . . . . . . . . . . . . . . . 35

Handset controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Key functions in Idle mode . . . . . . . . . . . . . . . . . . . . . . . . 38

Key functions in Call mode . . . . . . . . . . . . . . . . . . . . . . . . 40

Key functions in Dialogue mode . . . . . . . . . . . . . . . . . . . . 42

Key functions in Menu mode . . . . . . . . . . . . . . . . . . . . . . 42

Key functions in Edit mode . . . . . . . . . . . . . . . . . . . . . . . . 43

Locking or unlocking the dialpad . . . . . . . . . . . . . . . . . . . 47

DECT system configuration . . . . . . . . . . . . . . . . . . . . . . . . 48

Accessing the Connectivity menu . . . . . . . . . . . . . . . . . . . . . . 48

Subscribing the handset to a DECT system . . . . . . . . . . . . . . 49

Manually selecting the DECT system . . . . . . . . . . . . . . . . . . . 51

Enabling automatic DECT system selection . . . . . . . . . . . . . . 52

Deregistering the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Editing the system name and phone number . . . . . . . . . . . . . 53

Call features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Make calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Predial mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Using Speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using Loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using the telephone book to dial a number . . . . . . . . . . . 58

Using the Central Directory to dial a number . . . . . . . . . . 59

Making an SOS call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Making an Emergency call . . . . . . . . . . . . . . . . . . . . . . . . 61

Answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Answering a call in Normal mode . . . . . . . . . . . . . . . . . . . 63

Answering a second incoming call . . . . . . . . . . . . . . . . . . 63

Answering a call using any key . . . . . . . . . . . . . . . . . . . . 64

Auto-answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Muting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Change settings during a call . . . . . . . . . . . . . . . . . . . . . . . . . 65

Adjusting the headset or loudspeaker volume . . . . . . . . . 65

Using mute during a call . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Transfer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Accessing voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Defining a voice mail number . . . . . . . . . . . . . . . . . . . . . . 69

Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

All calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Accessing the All calls list . . . . . . . . . . . . . . . . . . . . . . . . 74

Viewing information about a call . . . . . . . . . . . . . . . . . . . 74

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Transferring a number to your Contacts list . . . . . . . . . . . 75

Transferring a number to the caller filter list . . . . . . . . . . . 76

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Answered calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Accessing the Answered calls list . . . . . . . . . . . . . . . . . . 79

Viewing information about an answered call . . . . . . . . . . 79

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Transferring a number to your Contacts list . . . . . . . . . . . 80

Transferring a number to the caller filter list . . . . . . . . . . . 82

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Dialled calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Accessing the Dialled calls list . . . . . . . . . . . . . . . . . . . . . 84

Viewing information about a dialled call . . . . . . . . . . . . . . 85

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Transferring a number to your contacts list . . . . . . . . . . . 86

Transferring a number to the Caller filter list . . . . . . . . . . 87

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Missed calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Accessing the Missed calls list . . . . . . . . . . . . . . . . . . . . . 91

Viewing information about a missed call . . . . . . . . . . . . . 91

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Transferring a number to your Contacts list . . . . . . . . . . . 92

Transferring a number to the Caller filter list . . . . . . . . . . 94

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Accessing the Contacts menu . . . . . . . . . . . . . . . . . . . . . 98

Adding a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Adding a contact number . . . . . . . . . . . . . . . . . . . . . . . . . 99

Editing a contact number . . . . . . . . . . . . . . . . . . . . . . . . 100

Deleting a contact number . . . . . . . . . . . . . . . . . . . . . . . 102

Editing a contact name . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Editing a contact ringtone . . . . . . . . . . . . . . . . . . . . . . . . 104

Deleting a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Speed dial feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Transfer numbers to your contacts list . . . . . . . . . . . . . . 108

Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Message limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

New messages and drafts . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Accessing the Messaging menu . . . . . . . . . . . . . . . . . . 111

Saving a new message or editing a draft . . . . . . . . . . . . 112

Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Deleting a draft message . . . . . . . . . . . . . . . . . . . . . . . . 115

Deleting all draft messages . . . . . . . . . . . . . . . . . . . . . . 116

Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Accessing the Messaging Inbox . . . . . . . . . . . . . . . . . . . 117

Reading a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Replying to a message . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Forwarding a message . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Saving a number to the contacts list . . . . . . . . . . . . . . . 121

Deleting a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Deleting all messages from the Inbox . . . . . . . . . . . . . . 122

Sent messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Accessing the Sent Messages menu . . . . . . . . . . . . . . . 124

Reading a sent message . . . . . . . . . . . . . . . . . . . . . . . . 124

Forwarding a sent message . . . . . . . . . . . . . . . . . . . . . . 125

Deleting a sent message . . . . . . . . . . . . . . . . . . . . . . . . 126

Deleting all sent messages . . . . . . . . . . . . . . . . . . . . . . 127

Message settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Accessing the message Settings menu . . . . . . . . . . . . . 128

Configuring the Overwrite option . . . . . . . . . . . . . . . . . . 128

Managing sent messages . . . . . . . . . . . . . . . . . . . . . . . 130

Configuring Message display setting . . . . . . . . . . . . . . . 130

Configuring Automatic Answer setting . . . . . . . . . . . . . . 131

Configuring Silent Answer setting . . . . . . . . . . . . . . . . . 132

Normal and urgent messages . . . . . . . . . . . . . . . . . . . . . . . 133

Confirming urgent messages . . . . . . . . . . . . . . . . . . . . . 134

Message list full . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Accessing the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . 137

Changing the calendar format . . . . . . . . . . . . . . . . . . . . 137

Selecting a date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Adding an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 139

Viewing an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 140

Editing an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 141

Copying an appointment . . . . . . . . . . . . . . . . . . . . . . . . 143

Deleting an appointment . . . . . . . . . . . . . . . . . . . . . . . . 144

Calculator, Stopwatch, and Alarms . . . . . . . . . . . . . . . . . 146

Using the Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Using the Stopwatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Nonrecurrent alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Recurrent alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Accessing the General settings menu . . . . . . . . . . . . . . 159

Profile configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Configuring the time and date . . . . . . . . . . . . . . . . . . . . 163

Choosing a language . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Configuring shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Configuring the LED Indicator (4075 only) . . . . . . . . . . . 167

Security options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Defining the handset name . . . . . . . . . . . . . . . . . . . . . . 173

Resetting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Resetting the MEM card . . . . . . . . . . . . . . . . . . . . . . . . . 175

Viewing information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Accessing the Sounds and alerts menu . . . . . . . . . . . . . 177

Configuring the ring volume . . . . . . . . . . . . . . . . . . . . . . 178

Defining the ring external melody . . . . . . . . . . . . . . . . . . 178

Defining the ring internal melody . . . . . . . . . . . . . . . . . . 179

Defining the Ring unknown call melody . . . . . . . . . . . . . 180

Defining the Normal message melody . . . . . . . . . . . . . . 180

Defining the Urgent message melody . . . . . . . . . . . . . . 181

Defining the Ring emergency melody . . . . . . . . . . . . . . 182

Enabling the Increasing ring feature . . . . . . . . . . . . . . . 182

Configuring Alert volume . . . . . . . . . . . . . . . . . . . . . . . . 183

Defining the Alert tone melody . . . . . . . . . . . . . . . . . . . . 184

Enabling Increasing alert . . . . . . . . . . . . . . . . . . . . . . . . 184

Enabling the Vibrator . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Enabling the Key sound . . . . . . . . . . . . . . . . . . . . . . . . . 186

Enabling Confirmation sound . . . . . . . . . . . . . . . . . . . . . 187

Enabling the Coverage warning . . . . . . . . . . . . . . . . . . . 188

Enabling the Charger warning . . . . . . . . . . . . . . . . . . . . 189

Configuring Missed call time . . . . . . . . . . . . . . . . . . . . . 190

Configuring Cadence Mode . . . . . . . . . . . . . . . . . . . . . . 190

Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Accessing the Display settings menu . . . . . . . . . . . . . . . 192

Wallpaper customisation . . . . . . . . . . . . . . . . . . . . . . . . 193

Selecting a theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Startup customisation . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Configuring Power save . . . . . . . . . . . . . . . . . . . . . . . . . 198

Call settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Accessing the call settings menu . . . . . . . . . . . . . . . . . . 200

Accessing call and message statistics . . . . . . . . . . . . . . 200

Answer mode configuration . . . . . . . . . . . . . . . . . . . . . . 201

Caller filter configuration . . . . . . . . . . . . . . . . . . . . . . . . 203

Emergency call configuration . . . . . . . . . . . . . . . . . . . . . 210

Mandown configuration (4075 only) . . . . . . . . . . . . . . . . 212

Activating the Silent charging feature . . . . . . . . . . . . . . . 219

Connectivity settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Accessing additional features

using FFC or SPRE codes . . . . . . . . . . . . . . . . . . . . . . . . . 222

Handset accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Available accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Belt clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Installing the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Removing and installing the battery pack (4075 only) . . . . . 230

Charging the battery pack (4075 only) . . . . . . . . . . . . . . . . . 232

MEM card installation and removal . . . . . . . . . . . . . . . . . . . 234

Bluetooth wireless technology module installation . . . . . . . . 237

Bluetooth wireless technology headset installation . . . . . . . 241

Terms you should know . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Avaya Digital Enhanced Cordless Telecommunications (DECT) 4027, 4070, and 4075 DECT Handsets are cordless phones with enhanced features suitable for office use. The handsets include a single-press SOS key used to make one-touch calls or send messages to a particular contact number.

The Avaya 4070 and 4075 DECT Handset offer a text-messaging facility to send and receive messages. The messaging feature is not available on the 4027 DECT Handset. The 4075 DECT Handset offers all of the features of the 4070 DECT Handset, as well as Mandown and an LED Indicator. The 4075 DECT Handset also offers IP54 protection a nd has a changeable battery that uses inductive charging technology.

Avaya 4027, 4070, 4075 DECT Handsets are compatible both with traditional DECT system (based on DMC cards) and with the SIP DECT solution.

Note: This User Guide is applicable to handset software release 2.00 or later. On Avaya 4027 and 4070 DECT Handsets with an earlier software version, some of the described features are not available. To determine the software release installed on your handset, see

“Viewing information” (page 176).

Basic information about your handset is described in the following sections:

• “Feature overview” (page 14)

• “Regulatory and safety information” (page 15)

• “Safety precautions” (page 17)

Feature overview

You can use your Avaya 4027, 4070, 4075 DECT Handsets to perform the following tasks:

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

• send and receive messages (4070 and 4075 DECT Handsets only)

• configure audio and display settings

• create daily and recurrent alarms

• use the calculator and stopwatch If you use your handset with Avaya SIP DECT, the following additional

features are available:

• automatic update of the time and date settings when switching on the handset

• send and receive messages without DECT Messenger (4070 and 4075 only)

• individual ring melodies to distinguish between internal and external calls

• central directory

Regulatory and safety information

Read the following information before you use your Avaya 4027, 4070, and 4075 DECT Handset.

CAUTION

Like all cordless telephones, this handset uses radio signals, which do not guarantee a connection under all circumstances. Do not rely exclusively on cordless telephones when making indispensable calls (such as medical emergencies).

This device complies with the essential requirements and other relevant provisions of the R&TTE Directive 1999/5/EC, the Restriction of Hazardous Substances (RoHS) 2002/95/EC, and the WEEE Directive 2002/95/EC.

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

You can obtain a copy of the Declaration of Conformity from Avaya using the following Web page:

http://www.avaya.com/support

Avaya 4027 Wireless DECT Handset PTC 207/08/079 Avaya 4070 Wireless DECT Handset PTC 207/08/080 Avaya 4075 Wireless DECT Handset PTC 207/10/005 PTC Notice for New Zealand

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Avaya 4027 and 4070 DECT Handsets comply with IP50, Avaya 4075 DECT Handset complies with IP54, according to IEC 60 529. Use only in countries where authorized.

Declaration of Conformity

Hereby, Avaya declares that the Avay a 4027, 4070, 4075 DECT Handsets are in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

This equipment complies with EMC requirements of Class B.

Safety precautions

Observe the following safety precautions before you use your handset.

CAUTION

Modifications to this equipment not approved by Avaya can make this equipment noncompliant with the applied requirements.

Avaya recommends that you use only compatible headsets.

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

WARNING

Do not open the handset when it is switched on or connected to the charger; doing so can expose you to high voltage. Only authorised service personnel must perform repairs.

Do not dispose of defective or used batteries in municipal waste. Return old batteries to the battery supplier, a licensed dealer, or a designated collection facility. Do not destroy batteries.

Do not remove, install, or charge batteries in hazardous environments (such as explosive environments), hospitals or vehicles.

If your interior handset becomes wet, do not use a blow dryer or oven to dry it. Switch off the handset, remove the battery, shake out excess liquid from the handset, and let it dry for 72 hours at room temperature.

CAUTION

The handset product contains a magnet. Do not allow metallic objects to come in contact with the magnet, because that can deteriorate audio quality and damage the handset. Do not allow the charger and the b attery to come into contact with conductive objects, such as keys, paper clips, rings, or bracelets.

Keep the handset at least 10 centimeters away from other electronic equipment.

WARNING

Keep the charger, handset, and accessories out of reach of small children.

Getting started

This section describes the tasks you must complete before you use your handset.

Use the following information to prepare your handset for use, and to familiarize yourself with the operation of the handset:

• “Installing the MEM card and Bluetooth wireless module” (page 19)

• “Installing the battery pack (4027 and 4070 only)” (page 19)

• “Installing the charger” (page 21)

• “Charging the batteries” (page 23)

• “Charge display” (page 27)

• “Switching the handset on or off” (page 28)

• “Display areas” (page 28)

• “Handset controls” (page 37)

Installing the MEM card and Bluetooth wireless module

If your handset is supplied with a MEM card or Bluetooth® wireless technology module, see the following sections:

• “MEM card installation and removal” (page 234)

• “Bluetooth wireless technology module installation” (page 237)

Installing the battery pack (4027 and 4070 only)

You must install the battery pack before you can use your handset. The battery compartment is on the back of the handset as shown in Figure 1.

Figure 1: Battery pack

Battery

Handset

pack

Getting started

BATTERY PACK

To install a battery pack in your handset, perf or m the fo llow ing step s:

1. Place the handset face down on a flat surface.

2. Remove the battery compartment cover.

3. Push the battery pack into the casing as shown in Figure 2.

4. Press the battery pack down until it locks.

5. Replace the battery cover.

Getting started

Handset

Battery pack

Figure 2: Installing the battery pack

Installing the charger

To install the charger, perform the following steps:

1. Place the charger on a flat surface.

2. Connect the AC adapter cable to the terminal on the bottom of the charger.

3. Connect the adapter to an electrical outlet.

4. Place the handset on the charger as shown in Figure 3. Note: (4075 only) The Avaya 4075 DECT Handset ch arger has a slot

that you can use to charge a battery pack without having the ba ttery pack installed in the phone. See “Charging the battery pack (4075

only)” (page 232) for more details.

Figure 3: Installing the charger

Getting started

Charging the batteries

Place the handset in the charger as shown in the following figure.

Figure 4: Handset installed on charger

CAUTION

The batteries become hot during the charge cycle.

Attention: The handset, if switched off, automatically switches on

when placed in the charger.

Important battery information

Battery pack life varies, depending on handset model and features and system infrastructure.

Maximum battery pack performance is achieved after a few charge/ discharge cycles.

If multiple battery packs are supplied with your handset, Avaya recommends that each be fully charged upon receipt to prolong battery life. Battery packs slowly lose their charge if they are unused. To maintain

Getting started

battery potential, charge unused battery packs occasionally or alternate Battery Pack use.

After a length of time, battery packs lose the ability to maintain a charge and perform at maximum capacity, and need to be replaced. This is normal for all batteries. The recommended battery replacement interval is every 12-13 months with normal usage.

Any battery which exhibits swelling, cracking, or other abnormality should be disposed of promptly and properly.

If your battery pack requires replacement, contact your system administrator.

Use the battery pack only as directed. Heat or cold reduces the performance and service life of the batteries. Handsets with hot or cold batteries can become temporarily out-of-service, even if the batteries are fully charged. Charge the batteries only using the DECT Handset charger supplied with the handset.

Attention: Use a CPC N0162957 charger if you have an Avaya 4027

or 4070 DECT Handset, and a CPC N0206072 charger if you have an Avaya 4075 DECT Handset.

Charging guidelines

Observe the following when you charge your handset:

• Overnight charging is best done while the handset is turned off.

• If the handset does not charge, clean battery pa ck , cha rg er , an d handset contacts with an alcohol swab.

• When the handset is properly seated, the backlight comes on briefly and the handset beeps to indicate that charging has begun.

• Charge the battery for at least 6 hours before you use the handset for the first time. This protective measure extends the service life of the batteries.

Note: The batteries attain maximum power output only after several charging and discharging cycles.

Getting started

• Do not leave the handset inserted into the charger for more than 30 days without using it.

• You can charge and discharge the batteries hundreds of times, but eventually they wear out. If the operating time (talk and standby time) becomes significantly shorter than usual, replace the batteries.

• To maintain optimum operating time, periodically discharge th e batteries by leaving the handset off the charg er and switched on, until the handset switches itself off. Use only this method to discharge the batteries. If you want to accelerate the discharge of the battery, you can enable the display. For more information about configuring power save, see “Configuring Power save” (page 198).

Note: Extreme temperatures influence the charging capability of the batteries.

Charging and operating times

Discharged batteries require 6 hours to completely recharge. Completely charged batteries provide the handset with approximately 8 hours of talk time and 100 hours of standby time.

WARNING

Use only the batteries that Avaya provides or authorises.

Charge the batteries only using the supplied charger. Do not replace the batteries in potentially explosive

environments, such as rooms where flammable liquids or gasses are present.

Do not dispose of batteries in a fire. Recycle or dispose of batteries in accordance with local regulat ion s.

Getting started

WARNING

You must charge your handset before you reset the handset time and date. Every time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.

If your system provides the date and time information to DECT Handsets, the date and time settings update automatically when you switch on the handset. Contact your system administrator to determine if you can use this feature.

Attention: Your handset displays the battery status accurately after

charging for at least 6 hours.

Attention: You must have a mains connection to operate the charger.

CAUTION

Do not install the charger, handset, and accessories in the following locations:

• near water, moisture, sources of heat, or direct sunlight

• near devices that generate strong magnetic fields, including electrical appliances, fluorescent lamps, computers, radios, televisions, and fax or telephone terminals

• in locations where the handset can be covered or where excessive dust is present, or in areas subje ct to vibration, shock, or extreme temperature fluctuations

• in locations with poor ventilation

Getting started

CAUTION

Use only the plug-in AC adapter and battery type supplied, and use only approved accessories.

Ensure the mains voltage of the adapter matches the local mains voltage.

Do not use AC adapters that are visibly damaged (cracked or broken) and keep the ventilation slits on the AC adapters free from obstruction.

Attention: The handset, if switched off, automatically switches on

when placed in the charger.

Charge display

A battery charge status symbol appears on the display. Wh en th e b attery is nearly discharged, the battery charge status symbol flashes and a warning tone sounds. If you are on a call when this happens, the handset switches off after approximately 3 to 5 minutes. If you are not on a call and the handset is not in the charging station, the message “Battery empty” appears on the display. You cannot make calls while this message appears.

The following table shows the battery charge status icons.

Table 1: Battery charge status icons

Icon Description

empty

less than 33%

more than 33% and less than 75%

more than 75%

Getting started

Note: (4075 only) You can configure the LED indicator to flash when the handset battery is low. When you place the handset on the charger, the LED indicator turns off. See “Configuring the LED

Indicator (4075 only)” (page167) for more details.

Switching the handset on or off

To switch your handset on or off, perform the following step:

1. Long press the Clr key to switch your handset on or off.

Display areas

The Avaya 4027, 4070, 4075 DECT Handsets include a Liquid Crystal Display (LCD), and the 4070 and 4075 DECT include a backlit dialpad.

The Avaya 4075 DECT Handset also includes an LED indicator above the display area, to the left of the speaker.

The display is divided into the following three areas:

• “Icon line” (page 29)

• “Dialogue area” (page 30)

• “Soft key line” (page 35) The following figure shows the various areas of the display.

Getting started

Icon line

Dialogue area

Soft key line

Figure 5: Handset display

Icon line

The icon line displays the status of the handset. The icons for the level of radio signal and battery charge status always appear in the icon line. Other icons appear only when the correspo nd in g fu nct ion s ar e act i ve .

The following table shows the icons in the icon line.

Table 2: Icon line icons

Icon Description

Level of radio signal

Bluetooth wireless connection status (only for 4070 and 4075 DECT Handsets)

See Table 18 for Bluetooth wireless connection status icons.

New text message received

Attention: This icon, if active, appears in place of the Bluetooth wireless connection icon.

Table 2: Icon line icons

Icon Description

Voice message waiting indication

Dialpad locked

Activated alarm

Attention: This icon, if active, appears in place of the Dialpad locked icon.

Missed calls

Ringer deactivated

Caller filter (only for Avaya 4070 and 4075 DECT Handsets)

Getting started

Attention: This icon, if active, appears in place of the Ringer deactivated icon.

Battery charge status. See Table 1 for Battery status icons.

Dialogue area

The Dialogue area is the main area of the handset display. The information that appears in the Dialogue area varies according to the operational mode of the handset.

Idle mode

In Idle mode, the following information appears in the dialogue area:

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