Avaya 4027, 4070, 4075 User Guide

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Avaya 4027, 4070, and 4075 DECT Handsets User Guide

Avaya Communication Server 1000

Document Status: Standard Document Version: 02.04 Part Code: NN43120-122

Date: January 2013

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While reasonable efforts have been made to ensure that the information in this document is complete and accurate at the time of printing, Avaya assumes no liability for any errors. Avaya reserves the right to make changes and corrections to the information in this document without the obligation to notify any person or organization of such changes.

Documentation disclaimer

“Documentation” means information published by Avaya in varying mediums which may include product information, operating instructions and performance specifications that Avaya generally makes available to users of its products. Documentation does not include marketing materials. Avaya shall not be responsible for any modifications, additions, or deletions to the original published version of documentation unless such modifications, additions, or deletions were performed by Avaya. End User agrees to indemnify and hold harmless Avaya, Avaya's agents, servants and employees against all claims,

lawsuits, demands and judgments arising out of, or in connection with, subsequent modifications, ad ditions or deletions to this documentation, to the extent made by End User.

Link disclaimer

Avaya is not responsible for the contents or reliability of any linked websites referenced within this site or documentation provided by Avaya. Avaya is not responsible for the accuracy of any information, statement or content provided on these sites and does not necessarily endorse the products, services, or information described or offered within them. Avaya does not guarantee that these links will work all the time and has no control over the availability of the linked pages.

Warranty

Avaya provides a limited warranty on its hardware and Software (“Product(s)”). Refer to your sales agreement to establish the terms of the limited warranty. In addition, Avaya’s standard warranty language, as well as information regarding support for this Product while under warranty is available to Avaya customers and other parties through the Avaya Support website:

http://support.avaya.com

Please note that if you acquired the Product(s) from an authorized Avaya reseller outside of the United States and Canada, the warranty is provided to you by said Avaya reseller and not by Avaya. “Software” means computer programs in object code, provided by Avaya or an Avaya Channel Partner, whether as stand-alone products or pre-installed on hardware products, and any upgrades, updates, bug fixes, or modified versions thereto.

Licenses

THE SOFTWARE LICENSE TERMS AV AILABLE ON THE AVAYA WEB SITE, HTTP://

SUPPORT.AVAYA.COM/LICENSEINFO ARE

APPLICABLE TO ANYONE WHO DOWNLOADS, USES AND/OR INSTALLS AVAYA SOFTWARE, PURCHASED FROM AVAYA INC., ANY AVAYA AFFILIATE, OR AN AUTHORIZED AVAYA RESELLER (AS APPLICABLE) UNDER A COMMERCIAL AGREEMENT WITH AVAYA OR AN AUTHORIZED AVAYA RESELLER. UNLESS OTHERWISE AGREED TO BY AVAYA IN WRITING, AVAYA DOES NOT EXTEND THIS LICENSE IF THE SOFTWARE WAS OBTAINED FROM ANYONE OTHER THAN AVAYA, AN AVAYA AFFILIATE OR AN AVAYA AUTHORIZED RESELLER; AVAYA RESERVES THE RIGHT TO TAKE LEGAL ACTION AGAINST YOU AND ANYONE ELSE USING OR SELLING THE SOFTWARE WITHOUT A LICENSE. BY INSTALLING, DOWNLOADING OR USING THE SOFTWARE, OR AUTHORIZING OTHERS TO DO SO, YOU, ON BEHALF OF YOURSELF AND THE ENTITY FOR WHOM YOU ARE INSTALLING, DOWNLOADING OR USING THE SOFTWARE (HEREINAFTER REFERRED TO INTERCHANGEABLY AS “YOU” AND “END USER”), AGREE TO THESE TERMS AND CONDITIONS AND CREATE A BINDING CONTRACT BETWEEN YOU AND AVAYA INC. OR THE APPLICABLE AVAYA AFFILI ATE ( “AVAYA”).

Heritage Nortel Software

“Heritage Nortel Software” means the software that was acquired by Avaya as part of its purchase of the Nortel Enterprise Solutions Business in December

2009. The Heritage Nortel Software currently available for license from Avaya is the software contained within the list of Heritage Nortel Produ cts located at http://support.avaya.com/licenseinfo the link “Heritage Nortel Products”. For Heritage Nortel Software, Avaya grants Cust omer a license to use Heritage Nortel Software provided hereunder solely to the extent of the authorized activation or authorized usage level, solely for the purpose specified in the Documentation, and solely as embedded in, for execution on, or (in the event the applicable Documentation permits installa tion on non-Avaya equipment) for communication with A vaya equipment. Charges for Heritage Nortel Software may be based on extent of activation or use authorized as specified in an order or invoice.

Except where expressly stated othe r w is e , no use should be made of materials on this site, the Documentation, Software, or hardware provided by Avaya. All content on this site, the documentation and the Product provided by Avaya including the selection, arrangement and design of the content is owned either by Avaya or its licensors and is protected by copyright and other intellectual property laws including the sui generis rights relating to the protection of databases. You may not modify, copy, reproduce, republish, upload, post, transmit or

under

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distribute in any way any content, in whole or in part, including any code and software unless expressly authorized by Avaya. Unauthorized reproduction, transmission, dissemination, storage, and or use without the express written consent of Avaya can be a criminal, as well as a civil offense under the applicable law.

Third-party components

“Third Party Components” mean certain software programs or portions thereof included in the Software that may contain software (including open source software) distributed under third party agreements (“Third Party Components”), which contain terms regarding the rights to use certain portions of the Software (“Third Party Terms”). Information regarding distributed Linux OS source code (for tho se Product s that have distributed Linux OS source code) and identifying the copyright holders of the Third Party Components and the Third Party Terms that apply is available in the Documentation or on A vaya’s website at: http://support.avaya.com/Copyright the Third Party Terms for any such Third Party Components.

Note to Service Provid e r

The Product may use Third Party Components that have Third Party Terms that do not allow hosting and may need to be independently licensed for such purpose.

Preventing Toll Fraud

“Toll Fraud” is the unauthorized use of your telecommunications system by an unauthorized party (for example, a person who is not a corporate employee, agent, subcontractor, or is not working on your company's behalf). Be aware that there can be a risk of T oll Fraud associated with your system and that, if Toll Fraud occurs, it can result in substantial additional charges for your telecommunications services.

Avaya Toll Fraud intervention

If you suspect that you are being victimized by Toll Fraud and you need technical assistance or support, call Technical Service Center Toll Fraud Intervention Hotline at +1-800-643-2353 for the United States and Canada. For additional support telephone numbers, see the Avaya Support website: http://

support.avaya.com.Suspected security vulnerabilities

with Avaya products should be reported to Avaya by sending mail to: securityalerts@avaya.com.

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The trademarks, logos and service marks (“Marks”) displayed in this site, the Documentation and Product(s) provided by Avaya are the registered or unregistered Marks of Avaya, its affiliates, or other third parties. Users are not permitted to use such Marks without prior written consent from Avaya or such third party which may own the Mark. Nothing contained in this site, the Documentation and Product(s) should be construed as granting, by implication, estoppel, or otherwise, any license or

. You agree to

right in and to the Marks without the express written permission of Avaya or the applicable third party.

Avaya is a registered trademark of Avaya Inc. All non-Avaya trademarks are the property of their

respective owners, and “Linux” is a registered trademark of Linus Torvalds.

Downloading documents

For the most current versions of documentation, see the Avaya Support website:

http://support.avaya.com

Contact Avaya Support

See the Avaya Support website: http://

support.avaya.com for product notices and articles,

or to report a problem with your Avaya product. For a list of support telephone numbers and contact

addresses, go to the Avaya Support website: http://

support.avaya.com, scroll to the bottom of the page,

and select Contact Avaya Support.

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Revision history

January 2012

Stan dard 02.0 4. This documen t is up-issu ed to reflect updates to battery pack information.

April 2011

Stan da rd 02.03 . This d ocument is up -issue d to includ e details on answering a second incoming call and to support th e ne w handset software Release 3.xx

March 2011

Standard 02.02. This document is up-issued to support DECT

Release 5.0 and Communication Server 1000 Release 7.5.

November 2010

Standard 02.01. This document is up-issued to support DECT Release 5.0 and Communication Server 1000 Release 7.5..

June 2010

Standard 01.11. This document is up-issued to support Avaya Communication Server 1000 Release 7.0.

May 2009

Stan dard 01.10. This document is up-i ssued to support the DECT 4027, 4070, and 4075 Handsets. Minor corrections.

April 2009

Stan dard 01.09. This document is up-i ssued to support the DECT 4027, 4070, and 4075 Handsets.

April 2008

Standard 01.08. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

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March 2008

Standard 01.07. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

March 2008

Standard 01.06. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

March 2008

Standard 01.05. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

February 2008

Standard 01.04. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect editorial changes.

February 2008

Standard 01.03. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content.

February 2008

Standard 01.02. This document is issued to support the DECT 4027 and 4070 Handsets and to reflect change to the technical content and editorial changes.

January 2008

Standard 01.01. This document is issued to support the DECT 4027 and 4070 Handsets.

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Contents

Welcome to Avaya 4027, 4070, 4075 DECT Handsets . . . . 14

Feature overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Regulatory and safety information . . . . . . . . . . . . . . . . . . . . . 15

Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing the MEM card and Bluetooth wireless module . . . . 19

Installing the battery pack (4027 and 4070 only) . . . . . . . . . . 19

Installing the charger . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Charging the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Important battery information . . . . . . . . . . . . . . . . . . . . . . 23

Charging guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Charging and operating times . . . . . . . . . . . . . . . . . . . . . 25

Charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Switching the handset on or off . . . . . . . . . . . . . . . . . . . . . . . 28

Display areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Icon line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Dialogue area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Soft key line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

LED indicator (4075 only) . . . . . . . . . . . . . . . . . . . . . . . . . 35

Handset controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Key functions in Idle mode . . . . . . . . . . . . . . . . . . . . . . . . 38

Key functions in Call mode . . . . . . . . . . . . . . . . . . . . . . . . 40

Key functions in Dialogue mode . . . . . . . . . . . . . . . . . . . . 42

Key functions in Menu mode . . . . . . . . . . . . . . . . . . . . . . 42

Key functions in Edit mode . . . . . . . . . . . . . . . . . . . . . . . . 43

Locking or unlocking the dialpad . . . . . . . . . . . . . . . . . . . 47

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DECT system configuration . . . . . . . . . . . . . . . . . . . . . . . . 48

Accessing the Connectivity menu . . . . . . . . . . . . . . . . . . . . . . 48

Subscribing the handset to a DECT system . . . . . . . . . . . . . . 49

Manually selecting the DECT system . . . . . . . . . . . . . . . . . . . 51

Enabling automatic DECT system selection . . . . . . . . . . . . . . 52

Deregistering the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Editing the system name and phone number . . . . . . . . . . . . . 53

Call features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Make calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Predial mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Using Speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using Loudspeaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Using the telephone book to dial a number . . . . . . . . . . . 58

Using the Central Directory to dial a number . . . . . . . . . . 59

Making an SOS call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Making an Emergency call . . . . . . . . . . . . . . . . . . . . . . . . 61

Answer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Answering a call in Normal mode . . . . . . . . . . . . . . . . . . . 63

Answering a second incoming call . . . . . . . . . . . . . . . . . . 63

Answering a call using any key . . . . . . . . . . . . . . . . . . . . 64

Auto-answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Muting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Change settings during a call . . . . . . . . . . . . . . . . . . . . . . . . . 65

Adjusting the headset or loudspeaker volume . . . . . . . . . 65

Using mute during a call . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Transfer calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Accessing voice mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

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Defining a voice mail number . . . . . . . . . . . . . . . . . . . . . . 69

Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

All calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Accessing the All calls list . . . . . . . . . . . . . . . . . . . . . . . . 74

Viewing information about a call . . . . . . . . . . . . . . . . . . . 74

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Transferring a number to your Contacts list . . . . . . . . . . . 75

Transferring a number to the caller filter list . . . . . . . . . . . 76

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Answered calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Accessing the Answered calls list . . . . . . . . . . . . . . . . . . 79

Viewing information about an answered call . . . . . . . . . . 79

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Transferring a number to your Contacts list . . . . . . . . . . . 80

Transferring a number to the caller filter list . . . . . . . . . . . 82

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Dialled calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Accessing the Dialled calls list . . . . . . . . . . . . . . . . . . . . . 84

Viewing information about a dialled call . . . . . . . . . . . . . . 85

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Transferring a number to your contacts list . . . . . . . . . . . 86

Transferring a number to the Caller filter list . . . . . . . . . . 87

Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Missed calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Accessing the Missed calls list . . . . . . . . . . . . . . . . . . . . . 91

Viewing information about a missed call . . . . . . . . . . . . . 91

Dialling a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Transferring a number to your Contacts list . . . . . . . . . . . 92

Transferring a number to the Caller filter list . . . . . . . . . . 94

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Deleting an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Deleting all entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Accessing the Contacts menu . . . . . . . . . . . . . . . . . . . . . 98

Adding a new contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Adding a contact number . . . . . . . . . . . . . . . . . . . . . . . . . 99

Editing a contact number . . . . . . . . . . . . . . . . . . . . . . . . 100

Deleting a contact number . . . . . . . . . . . . . . . . . . . . . . . 102

Editing a contact name . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Editing a contact ringtone . . . . . . . . . . . . . . . . . . . . . . . . 104

Deleting a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Speed dial feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Transfer numbers to your contacts list . . . . . . . . . . . . . . 108

Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Message limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

New messages and drafts . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Accessing the Messaging menu . . . . . . . . . . . . . . . . . . 111

Saving a new message or editing a draft . . . . . . . . . . . . 112

Sending a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Deleting a draft message . . . . . . . . . . . . . . . . . . . . . . . . 115

Deleting all draft messages . . . . . . . . . . . . . . . . . . . . . . 116

Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Accessing the Messaging Inbox . . . . . . . . . . . . . . . . . . . 117

Reading a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Replying to a message . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Forwarding a message . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Saving a number to the contacts list . . . . . . . . . . . . . . . 121

Deleting a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Deleting all messages from the Inbox . . . . . . . . . . . . . . 122

Sent messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Accessing the Sent Messages menu . . . . . . . . . . . . . . . 124

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Reading a sent message . . . . . . . . . . . . . . . . . . . . . . . . 124

Forwarding a sent message . . . . . . . . . . . . . . . . . . . . . . 125

Deleting a sent message . . . . . . . . . . . . . . . . . . . . . . . . 126

Deleting all sent messages . . . . . . . . . . . . . . . . . . . . . . 127

Message settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Accessing the message Settings menu . . . . . . . . . . . . . 128

Configuring the Overwrite option . . . . . . . . . . . . . . . . . . 128

Managing sent messages . . . . . . . . . . . . . . . . . . . . . . . 130

Configuring Message display setting . . . . . . . . . . . . . . . 130

Configuring Automatic Answer setting . . . . . . . . . . . . . . 131

Configuring Silent Answer setting . . . . . . . . . . . . . . . . . 132

Normal and urgent messages . . . . . . . . . . . . . . . . . . . . . . . 133

Confirming urgent messages . . . . . . . . . . . . . . . . . . . . . 134

Message list full . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Accessing the Calendar . . . . . . . . . . . . . . . . . . . . . . . . . 137

Changing the calendar format . . . . . . . . . . . . . . . . . . . . 137

Selecting a date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Adding an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 139

Viewing an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 140

Editing an appointment . . . . . . . . . . . . . . . . . . . . . . . . . 141

Copying an appointment . . . . . . . . . . . . . . . . . . . . . . . . 143

Deleting an appointment . . . . . . . . . . . . . . . . . . . . . . . . 144

Calculator, Stopwatch, and Alarms . . . . . . . . . . . . . . . . . 146

Using the Calculator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Using the Stopwatch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Nonrecurrent alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Recurrent alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

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Telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Accessing the General settings menu . . . . . . . . . . . . . . 159

Profile configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Configuring the time and date . . . . . . . . . . . . . . . . . . . . 163

Choosing a language . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Configuring shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Configuring the LED Indicator (4075 only) . . . . . . . . . . . 167

Security options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Defining the handset name . . . . . . . . . . . . . . . . . . . . . . 173

Resetting the handset . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Resetting the MEM card . . . . . . . . . . . . . . . . . . . . . . . . . 175

Viewing information . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Audio settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Accessing the Sounds and alerts menu . . . . . . . . . . . . . 177

Configuring the ring volume . . . . . . . . . . . . . . . . . . . . . . 178

Defining the ring external melody . . . . . . . . . . . . . . . . . . 178

Defining the ring internal melody . . . . . . . . . . . . . . . . . . 179

Defining the Ring unknown call melody . . . . . . . . . . . . . 180

Defining the Normal message melody . . . . . . . . . . . . . . 180

Defining the Urgent message melody . . . . . . . . . . . . . . 181

Defining the Ring emergency melody . . . . . . . . . . . . . . 182

Enabling the Increasing ring feature . . . . . . . . . . . . . . . 182

Configuring Alert volume . . . . . . . . . . . . . . . . . . . . . . . . 183

Defining the Alert tone melody . . . . . . . . . . . . . . . . . . . . 184

Enabling Increasing alert . . . . . . . . . . . . . . . . . . . . . . . . 184

Enabling the Vibrator . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Enabling the Key sound . . . . . . . . . . . . . . . . . . . . . . . . . 186

Enabling Confirmation sound . . . . . . . . . . . . . . . . . . . . . 187

Enabling the Coverage warning . . . . . . . . . . . . . . . . . . . 188

Enabling the Charger warning . . . . . . . . . . . . . . . . . . . . 189

Configuring Missed call time . . . . . . . . . . . . . . . . . . . . . 190

Configuring Cadence Mode . . . . . . . . . . . . . . . . . . . . . . 190

Page 12

Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192

Accessing the Display settings menu . . . . . . . . . . . . . . . 192

Wallpaper customisation . . . . . . . . . . . . . . . . . . . . . . . . 193

Selecting a theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Startup customisation . . . . . . . . . . . . . . . . . . . . . . . . . . . 196

Configuring Power save . . . . . . . . . . . . . . . . . . . . . . . . . 198

Call settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Accessing the call settings menu . . . . . . . . . . . . . . . . . . 200

Accessing call and message statistics . . . . . . . . . . . . . . 200

Answer mode configuration . . . . . . . . . . . . . . . . . . . . . . 201

Caller filter configuration . . . . . . . . . . . . . . . . . . . . . . . . 203

Emergency call configuration . . . . . . . . . . . . . . . . . . . . . 210

Mandown configuration (4075 only) . . . . . . . . . . . . . . . . 212

Activating the Silent charging feature . . . . . . . . . . . . . . . 219

Connectivity settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220

Accessing additional features

using FFC or SPRE codes . . . . . . . . . . . . . . . . . . . . . . . . . 222

Handset accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Available accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Belt clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Installing the headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Removing and installing the battery pack (4075 only) . . . . . 230

Charging the battery pack (4075 only) . . . . . . . . . . . . . . . . . 232

MEM card installation and removal . . . . . . . . . . . . . . . . . . . 234

Bluetooth wireless technology module installation . . . . . . . . 237

Bluetooth wireless technology headset installation . . . . . . . 241

Terms you should know . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Page 13

Page 14

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Avaya Digital Enhanced Cordless Telecommunications (DECT) 4027, 4070, and 4075 DECT Handsets are cordless phones with enhanced features suitable for office use. The handsets include a single-press SOS key used to make one-touch calls or send messages to a particular contact number.

The Avaya 4070 and 4075 DECT Handset offer a text-messaging facility to send and receive messages. The messaging feature is not available on the 4027 DECT Handset. The 4075 DECT Handset offers all of the features of the 4070 DECT Handset, as well as Mandown and an LED Indicator. The 4075 DECT Handset also offers IP54 protection a nd has a changeable battery that uses inductive charging technology.

Avaya 4027, 4070, 4075 DECT Handsets are compatible both with traditional DECT system (based on DMC cards) and with the SIP DECT solution.

Note: This User Guide is applicable to handset software release 2.00 or later. On Avaya 4027 and 4070 DECT Handsets with an earlier software version, some of the described features are not available. To determine the software release installed on your handset, see

“Viewing information” (page 176).

Basic information about your handset is described in the following sections:

• “Feature overview” (page 14)

• “Regulatory and safety information” (page 15)

• “Safety precautions” (page 17)

Feature overview

You can use your Avaya 4027, 4070, 4075 DECT Handsets to perform the following tasks:

Page 15

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

• send and receive messages (4070 and 4075 DECT Handsets only)

• configure audio and display settings

• create daily and recurrent alarms

• use the calculator and stopwatch If you use your handset with Avaya SIP DECT, the following additional

features are available:

• automatic update of the time and date settings when switching on the handset

• send and receive messages without DECT Messenger (4070 and 4075 only)

• individual ring melodies to distinguish between internal and external calls

• central directory

Regulatory and safety information

Read the following information before you use your Avaya 4027, 4070, and 4075 DECT Handset.

CAUTION

Like all cordless telephones, this handset uses radio signals, which do not guarantee a connection under all circumstances. Do not rely exclusively on cordless telephones when making indispensable calls (such as medical emergencies).

This device complies with the essential requirements and other relevant provisions of the R&TTE Directive 1999/5/EC, the Restriction of Hazardous Substances (RoHS) 2002/95/EC, and the WEEE Directive 2002/95/EC.

Page 16

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

You can obtain a copy of the Declaration of Conformity from Avaya using the following Web page:

http://www.avaya.com/support

Avaya 4027 Wireless DECT Handset PTC 207/08/079 Avaya 4070 Wireless DECT Handset PTC 207/08/080 Avaya 4075 Wireless DECT Handset PTC 207/10/005 PTC Notice for New Zealand

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

Page 17

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Avaya 4027 and 4070 DECT Handsets comply with IP50, Avaya 4075 DECT Handset complies with IP54, according to IEC 60 529. Use only in countries where authorized.

Declaration of Conformity

Hereby, Avaya declares that the Avay a 4027, 4070, 4075 DECT Handsets are in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.

This equipment complies with EMC requirements of Class B.

Safety precautions

Observe the following safety precautions before you use your handset.

CAUTION

Modifications to this equipment not approved by Avaya can make this equipment noncompliant with the applied requirements.

Avaya recommends that you use only compatible headsets.

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Welcome to Avaya 4027, 4070, 4075 DECT Handsets

WARNING

Do not open the handset when it is switched on or connected to the charger; doing so can expose you to high voltage. Only authorised service personnel must perform repairs.

Do not dispose of defective or used batteries in municipal waste. Return old batteries to the battery supplier, a licensed dealer, or a designated collection facility. Do not destroy batteries.

Do not remove, install, or charge batteries in hazardous environments (such as explosive environments), hospitals or vehicles.

If your interior handset becomes wet, do not use a blow dryer or oven to dry it. Switch off the handset, remove the battery, shake out excess liquid from the handset, and let it dry for 72 hours at room temperature.

CAUTION

The handset product contains a magnet. Do not allow metallic objects to come in contact with the magnet, because that can deteriorate audio quality and damage the handset. Do not allow the charger and the b attery to come into contact with conductive objects, such as keys, paper clips, rings, or bracelets.

Keep the handset at least 10 centimeters away from other electronic equipment.

WARNING

Keep the charger, handset, and accessories out of reach of small children.

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Getting started

This section describes the tasks you must complete before you use your handset.

Use the following information to prepare your handset for use, and to familiarize yourself with the operation of the handset:

• “Installing the MEM card and Bluetooth wireless module” (page 19)

• “Installing the battery pack (4027 and 4070 only)” (page 19)

• “Installing the charger” (page 21)

• “Charging the batteries” (page 23)

• “Charge display” (page 27)

• “Switching the handset on or off” (page 28)

• “Display areas” (page 28)

• “Handset controls” (page 37)

Installing the MEM card and Bluetooth wireless module

If your handset is supplied with a MEM card or Bluetooth® wireless technology module, see the following sections:

• “MEM card installation and removal” (page 234)

• “Bluetooth wireless technology module installation” (page 237)

Installing the battery pack (4027 and 4070 only)

You must install the battery pack before you can use your handset. The battery compartment is on the back of the handset as shown in Figure 1.

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Figure 1: Battery pack

Battery

Handset

pack

Getting started

BATTERY PACK

To install a battery pack in your handset, perf or m the fo llow ing step s:

1. Place the handset face down on a flat surface.

2. Remove the battery compartment cover.

3. Push the battery pack into the casing as shown in Figure 2.

4. Press the battery pack down until it locks.

5. Replace the battery cover.

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Getting started

Handset

Battery pack

Figure 2: Installing the battery pack

Installing the charger

To install the charger, perform the following steps:

1. Place the charger on a flat surface.

2. Connect the AC adapter cable to the terminal on the bottom of the charger.

3. Connect the adapter to an electrical outlet.

4. Place the handset on the charger as shown in Figure 3. Note: (4075 only) The Avaya 4075 DECT Handset ch arger has a slot

that you can use to charge a battery pack without having the ba ttery pack installed in the phone. See “Charging the battery pack (4075

only)” (page 232) for more details.

Page 22

Figure 3: Installing the charger

Getting started

Page 23

Getting started

Charging the batteries

Place the handset in the charger as shown in the following figure.

Figure 4: Handset installed on charger

CAUTION

The batteries become hot during the charge cycle.

Attention: The handset, if switched off, automatically switches on

when placed in the charger.

Important battery information

Battery pack life varies, depending on handset model and features and system infrastructure.

Maximum battery pack performance is achieved after a few charge/ discharge cycles.

If multiple battery packs are supplied with your handset, Avaya recommends that each be fully charged upon receipt to prolong battery life. Battery packs slowly lose their charge if they are unused. To maintain

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Getting started

battery potential, charge unused battery packs occasionally or alternate Battery Pack use.

After a length of time, battery packs lose the ability to maintain a charge and perform at maximum capacity, and need to be replaced. This is normal for all batteries. The recommended battery replacement interval is every 12-13 months with normal usage.

Any battery which exhibits swelling, cracking, or other abnormality should be disposed of promptly and properly.

If your battery pack requires replacement, contact your system administrator.

Use the battery pack only as directed. Heat or cold reduces the performance and service life of the batteries. Handsets with hot or cold batteries can become temporarily out-of-service, even if the batteries are fully charged. Charge the batteries only using the DECT Handset charger supplied with the handset.

Attention: Use a CPC N0162957 charger if you have an Avaya 4027

or 4070 DECT Handset, and a CPC N0206072 charger if you have an Avaya 4075 DECT Handset.

Charging guidelines

Observe the following when you charge your handset:

• Overnight charging is best done while the handset is turned off.

• If the handset does not charge, clean battery pa ck , cha rg er , an d handset contacts with an alcohol swab.

• When the handset is properly seated, the backlight comes on briefly and the handset beeps to indicate that charging has begun.

• Charge the battery for at least 6 hours before you use the handset for the first time. This protective measure extends the service life of the batteries.

Note: The batteries attain maximum power output only after several charging and discharging cycles.

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Getting started

• Do not leave the handset inserted into the charger for more than 30 days without using it.

• You can charge and discharge the batteries hundreds of times, but eventually they wear out. If the operating time (talk and standby time) becomes significantly shorter than usual, replace the batteries.

• To maintain optimum operating time, periodically discharge th e batteries by leaving the handset off the charg er and switched on, until the handset switches itself off. Use only this method to discharge the batteries. If you want to accelerate the discharge of the battery, you can enable the display. For more information about configuring power save, see “Configuring Power save” (page 198).

Note: Extreme temperatures influence the charging capability of the batteries.

Charging and operating times

Discharged batteries require 6 hours to completely recharge. Completely charged batteries provide the handset with approximately 8 hours of talk time and 100 hours of standby time.

WARNING

Use only the batteries that Avaya provides or authorises.

Charge the batteries only using the supplied charger. Do not replace the batteries in potentially explosive

environments, such as rooms where flammable liquids or gasses are present.

Do not dispose of batteries in a fire. Recycle or dispose of batteries in accordance with local regulat ion s.

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Getting started

WARNING

You must charge your handset before you reset the handset time and date. Every time you remove the battery pack or switch the handset off it loses the time and date information; you must manually reset it after you reinstall the battery pack or switch the handset off and on.

If your system provides the date and time information to DECT Handsets, the date and time settings update automatically when you switch on the handset. Contact your system administrator to determine if you can use this feature.

Attention: Your handset displays the battery status accurately after

charging for at least 6 hours.

Attention: You must have a mains connection to operate the charger.

CAUTION

Do not install the charger, handset, and accessories in the following locations:

• near water, moisture, sources of heat, or direct sunlight

• near devices that generate strong magnetic fields, including electrical appliances, fluorescent lamps, computers, radios, televisions, and fax or telephone terminals

• in locations where the handset can be covered or where excessive dust is present, or in areas subje ct to vibration, shock, or extreme temperature fluctuations

• in locations with poor ventilation

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Getting started

CAUTION

Use only the plug-in AC adapter and battery type supplied, and use only approved accessories.

Ensure the mains voltage of the adapter matches the local mains voltage.

Do not use AC adapters that are visibly damaged (cracked or broken) and keep the ventilation slits on the AC adapters free from obstruction.

Attention: The handset, if switched off, automatically switches on

when placed in the charger.

Charge display

A battery charge status symbol appears on the display. Wh en th e b attery is nearly discharged, the battery charge status symbol flashes and a warning tone sounds. If you are on a call when this happens, the handset switches off after approximately 3 to 5 minutes. If you are not on a call and the handset is not in the charging station, the message “Battery empty” appears on the display. You cannot make calls while this message appears.

The following table shows the battery charge status icons.

Table 1: Battery charge status icons

Icon Description

empty

less than 33%

more than 33% and less than 75%

more than 75%

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Getting started

Note: (4075 only) You can configure the LED indicator to flash when the handset battery is low. When you place the handset on the charger, the LED indicator turns off. See “Configuring the LED

Indicator (4075 only)” (page167) for more details.

Switching the handset on or off

To switch your handset on or off, perform the following step:

1. Long press the Clr key to switch your handset on or off.

Display areas

The Avaya 4027, 4070, 4075 DECT Handsets include a Liquid Crystal Display (LCD), and the 4070 and 4075 DECT include a backlit dialpad.

The Avaya 4075 DECT Handset also includes an LED indicator above the display area, to the left of the speaker.

The display is divided into the following three areas:

• “Icon line” (page 29)

• “Dialogue area” (page 30)

• “Soft key line” (page 35) The following figure shows the various areas of the display.

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Getting started

Icon line

Dialogue area

Soft key line

Figure 5: Handset display

Icon line

The icon line displays the status of the handset. The icons for the level of radio signal and battery charge status always appear in the icon line. Other icons appear only when the correspo nd in g fu nct ion s ar e act i ve .

The following table shows the icons in the icon line.

Table 2: Icon line icons

Icon Description

Level of radio signal

Bluetooth wireless connection status (only for 4070 and 4075 DECT Handsets)

See Table 18 for Bluetooth wireless connection status icons.

New text message received

Attention: This icon, if active, appears in place of the Bluetooth wireless connection icon.

Page 30

Table 2: Icon line icons

Icon Description

Voice message waiting indication

Dialpad locked

Activated alarm

Attention: This icon, if active, appears in place of the Dialpad locked icon.

Missed calls

Ringer deactivated

Caller filter (only for Avaya 4070 and 4075 DECT Handsets)

Getting started

Attention: This icon, if active, appears in place of the Ringer deactivated icon.

Battery charge status. See Table 1 for Battery status icons.

Dialogue area

The Dialogue area is the main area of the handset display. The information that appears in the Dialogue area varies according to the operational mode of the handset.

Idle mode

In Idle mode, the following information appears in the dialogue area:

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Getting started

• the name of the DECT system

• the Directory Number (DN) of the handset

• the handset name (if configured)

• the name of the active profile

• the time and date If you leave the range of the DECT system, the message “No Network”

appears. The following figure shows the handset in Idle mode.

Figure 6: Idle mode

For more information about key functions, see “Key functions in Idle

mode” (page 38).

Call mode

In Call mode, the following information appears in the dialogue area:

• the number or name (if available) of the calling party for an incoming call and the number or name (if added to your contacts list or your communication system supports Dialed Name Display feature) of the called party for an outgoing call

• the loudspeaker icon (if enabled)

• the microphone muted icon (if muted)

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Getting started

In call mode in the dialogue area a second call indication can appear, for example "waiting" and the number or name of the calling party. This option is applicable only for SIP DECT if call waiting feature is configured. The text of the second call indication is configured by your communication system administrator

The following table shows the icons that can appear in the dialogue area when in Call mode.

Table 3: Dialogue area icons

Icon Description

Incoming call

Outgoing call

Loudspeaker on

Microphone muted while loudspeaker on

Microphone muted while loudspeaker off

For more information about key functions associated with the icons in the preceding table, see “Key functions in Call mode” (page 40).

Dialogue mode

In Dialogue mode, icons or information appear in the Dialogue area according to the operational mode of the handset

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Getting started

The following figure shows the Missed call(s) page.

Figure 7: Missed call(s) page

For more information about key functions, see “Key functions in Dialogue

mode” (page 42).

Menu mode

In Menu mode, menu items (entries) or menu sections appear in the dialogue area.

The following figure shows the Main menu.

Figure 8: Main menu

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Getting started

sections

items

The following figure shows the General settings menu.

Figure 9: General settings menu

For more information about key functions see “Key functions in Menu

mode” (page 42).

Edit mode

In Edit mode, you can use the dialogue area to enter and edit digits (numbers, date, time, or PIN) and text.

The following figure shows the Contacts name editing page.

Figure 10: Contacts name editing page

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Getting started

The following figure shows the Contact number editing page.

Figure 11: Contacts number editing page

The following figure shows the appointment Start date editing page.

Figure 12: Appointment Start date editing page

For more information about key functions, see “Key functions in Edit

mode” (page 43).

Soft key line

Soft keys appear below the handset dialogue area. The key functions change automatically according to the operational state of the handset. For example, when the handset is in idle mode, you can press the Menu soft key, as shown in Figure 5, to access the Main menu.

LED indicator (4075 only)

An LED indicator appears to the left of the speaker on the Avaya 4075 DECT Handset. This indicator can flash red, green, or orange. Red

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Getting started

signals a high-priority event, green a medium prior ity event, and orange a low-priority event.

You can assign one of the following events to each priority level:

• Missed calls

• Text messages

• Voice messages

• Text and voice messages

• Mandown

• Low battery

For an example of event assignments, see the following table:

Table 4: Example event assignments

Priority LED Colour

Example event assignment

High Red Low battery Medium Green Missed call Low Orange New message

With these example assignments in place, the following can occur:

• If you miss a call, the LED indicator flashes green.

• When the LED indicator is flashing green to indicate a missed call, and a new message arrives, the LED indicator continues to flash green because green signal events have a higher priority th an orange signal events.

• When the LED indicator is flashing green to indicate a missed call, and the battery becomes low on charge, the LED indicator flashes red because red signal events have a higher priority than green signal events.

The LED indicator priorities are permanently assigned (red always indicates high priority, green medium, and orange low). LED indicator

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Getting started

priorities do not control the order in which the dialogs for the corresponding events appear on the display.

See “Configuring the LED Indicator (4075 only)” (page 167) for more details.

Handset controls

Use the following figure to familiarise yourself with the handset display and keys.

Figure 13: Handset controls

This section describes the following components and functions of your Avaya 4027, 4070, or 4075 DECT Handset:

• “Key functions in Idle mode” (page 38)

• “Key functions in Call mode” (page 40)

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Getting started

• “Key functions in Dialogue mode” (page 42)

• “Key functions in Menu mode” (page 42)

• “Key functions in Edit mode” (page 43)

• “Locking or unlocking the dialpad” (page 47)

Key functions in Idle mode

The following table describes the handset key functions in Idle mode.

Table 5: Keys functions in Idle mode

Key Description

Left soft key

Right soft key

Up key Press the programmable Up

Down key Press the programmable Down

Left key Press the programmable Left

Right key Press the programmable Right

Press the Calls soft key to access the

Calls menu.

Press the Menu soft key to access the Main menu.

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the Contacts menu.

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the Central

Directory menu.

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the Messaging menu.

navigation key to access the shortcut assigned to that key. The default shortcut assigned is the Profile menu.

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Getting started

Table 5: Keys functions in Idle mode (Continued)

Key Description

OK key Press the OK key, and then the Lock

or Unlock soft key to lock or unlock the dialpad.

Call key Press the Call key to initiate a call.

Clear key Long press the Clr key to switch your

handset on or off.

SOS key Long press the SOS key to make an

emergency call (if configured).

Attention: You can make an emergency call using the SOS key even if the dialpad is locked.

1–9 • Press the 1–9 keys to enter

predial mode.

• Long press the 1–9 keys to speed dial a number (if configured).

0 Press the 0 key to enter predial mode.

* • Press the * key to enter predial

mode.

• Long press the * key to enter a comma to indicate a pause when you edit a number.

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Getting started

Table 5: Keys functions in Idle mode (Continued)

Key Description

# • Press the # key to enter predial

mode.

• Long press the # key to switch between the current active profile and the Silent profile.

For more information about Idle mode, see “Idle mode” (page 30).

Key functions in Call mode

The following table describes the handset key functions in Call mode.

Table 6: Key functions in Call mode

Key Description

Left soft key

Right soft key

Up key Press the Up navigation key to

Down key Press the Down navigation key to

• Press the Spk on or Spk off soft key to turn the loudspeaker on or off during a call.

• Press the Silence soft key to mute the ringer for an incoming call.

• Press the Mute soft key to mute the microphone during a call.

• Press the Reject soft key to reject an incoming call.

access the Contacts menu.

access the Central Directory menu (available only if provided by your communication system).

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Getting started

Table 6: Key functions in Call mode (Continued)

Key Description

OK key • Press the OK soft key to turn the

loudspeaker on or off during a call.

• Press the OK key to answer an incoming call in handsfree mode (using the loudspeaker).

Call key Press the Call key to place the

established call on hold (and access a dial tone if only one call is active) or to switch between calls if more than one call is active.

Clear key Press the Clr key to end a call.

Volume up key

Volume down key

0–9,*,# Press the 0–9,*, or # key to enter

For more information about Call mode, see “Call mode” (page 31).

Press the Volume up key to increase the handset volume during a call. A beep sounds when you reach the Max volume level.

Press the Volume down key to decrease the handset volume during a call. A beep sounds when you reach the Min volume level.

digits,*, or #.

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Key functions in Dialogue mode

The following table describes the handset key functions in Dia logue mode.

Table 7: Key functions in Dialogue mode

Key Description

Left soft key

Right soft key

Clear key Press the Clr key to exit Dialogue

SOS key Long press the SOS key to make an

For more information about Dialogue mode, see “Dia logue mode”

(page 32).

Press the Left soft key to select the item marked in the display.

Press the Right soft key to select the item marked in the display.

mode.

emergency call (if configured).

Key functions in Menu mode

The following table describes the handset key functions in Menu mode.

Table 8: Key functions in Menu mode

Key Description

Left soft key

Press the Left soft key to select the item marked in the display.

Right soft key

Up key Press the Up key to position the

Press the Right soft key to select the item marked in the display.

cursor.

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Table 8: Key functions in Menu mode (Continued)

Key Description

Down key Press the Down key to position the

cursor.

Left key Press the Left key to position the

cursor.

Right key Press the Right key to position the

cursor.

Clear key • Press the Clr key to cancel the

current action and to return to the previous menu.

• Long press the Clr key to return to Idle mode.

SOS key Long press the SOS key to make an

emergency call (if configured).

For more information about Menu mode, see “Menu mode” (page 33).

Key functions in Edit mode

The following table describes the handset key functions in Edit mode.

Table 9: Key functions in Edit mode

Key Description

Left soft key

Right soft key

Press the Left soft key to select the item that is currently highlighted.

Press the Right soft key to select the item that is currently highlighted.

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Getting started

Table 9: Key functions in Edit mode (Continued)

Key Description

Up key Press the Up key to position the

cursor.

Down key Press the Down key to position the

cursor.

Left key Press the Left key to position the

cursor.

Right key Press the Right key to position the

cursor.

Clear key • Press the Clr key to cancel the

current action and to return to the previous menu.

• Long press the Clr key to return to Idle mode.

SOS key Long press the SOS key to make an

emergency call (if configured).

1 • Press the 1 key one or more

times to enter the digit (for example, to enter a number, date, time, or PIN).

• Press the 1 key one or more times to enter a special character. For more information, see “Key

functions in text mode” (page 46).

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Table 9: Key functions in Edit mode (Continued)

Key Description

2–9 • Press the 2–9 keys to enter the

digits (for example, to enter a number, date, time, or PIN).

• Press the 2–9 keys one or more times to enter a letter. For more information, see “Key functions in

text mode” (page 46).

0 • Press the 0 key to enter the digit

(for example, to enter a number, date, time, or PIN).

• Press the 0 key one or more times to insert a space or a punctuation mark. For more information, see “Key functions in

text mode” (page 46).

* • Press the * key one or more times

to enter a special character. For more information, see “Key

functions in text mode” (page 46).

• Long press the * key to enter a comma when you edit a number. The comma indicates a pause.

Page 46

Getting started

Table 9: Key functions in Edit mode (Continued)

Key Description

# Press the # key to switch between

modes:

• mode "abc": enter lowercase characters

• mode "Abc": enter an uppercase character followed by lowercase characters

• mode "ABC": enter uppercase characters

• mode "123": enter digits

You can use your handset keys to enter a number, symbol, or character in text mode.

The following table shows the keys you can press, (when the handset is in text mode) to insert letters, numbers, or symbols.

Table 10: Key functions in text mode

Key Uppercase Lowercase

1 1 £ $ ¥ € @ % & # § ^ 1 £ $ ¥ € @ % & # § ^ 2 A B C 2 Æ À Á Â Ä Å Ç a b c 2 æ à á ä å ç 3 D E F 3 È É Ê Ë d e f 3 è é ê ë 4 G H I 4 Í Î Ï g h i 4 í î ï 5J K L 5 j k l 5 6 M N O 6 Œ Ó Ô Ö Ø m n o 6 œ ó ô ö ø 7 P Q R S 7 Š ß p q r s 7 š ß 8 T U V 8 Ù Ú Û Ü t u v 8 ù ú û ü 9 W X Y Z 9 Ÿ Ž w x y z 9 ÿ ž

Page 47

Getting started

Lock

Unlock

Key Uppercase Lowercase

0 (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~ (space) . , ? ! 0 : ¿ ¡ “ ‘ ; _ ~ * * / + - = ( ) < > { } [ ] | \ * / + - = ( ) < > { } [ ] | \

Locking or unlocking the dialpad

Use the dialpad Lock feature to prevent accidental operation of the handset. When the Lock feature is active and you receive an incoming call, the dialpad temporarily unlocks so you can answer the call. The Lock reactivates when you terminate the call.

To lock the dialpad, perform the following step:

Attention: You can dial 911 or 112, or use the SOS key, when the

dialpad is locked.

1. Press the OK key to toggle between the Calls soft key and the Lock soft key.

2. Press the Lock soft key.

To unlock the dialpad, perform the following step:

1. Press the OK key

2. Press the Unlock soft key within three seconds.

Attention: The Unlock soft key is available for only three seconds

after you press the OK key.

To configure automatic dialpad Lock, see “Automatic dialpad lock”

(page 170).

Page 48

DECT system configuration

Select

DECT system configuration

Use the information in this section to configure your DECT handset to work with a DECT system.

This section describes the following tasks:

• “Accessing the Connectivity menu” (page 48)

• “Subscribing the handset to a DECT system” (page 49)

• “Manually selecting the DECT system” (page 51)

• “Enabling automatic DECT system selection” (page 52)

• “Deregistering the handset” (page 53)

• “Editing the system name and phone number” (page 53) For more information about using the handset controls, see “Handset

controls” (page 37).

Accessing the Connectivity menu

To access the Connectivity menu, perform the following steps:

1. Press the Menu soft key to access the Main menu.

2. Press the Up or Down key to highlight the Settings icon.

3. Press the Select soft key.

4. Press the Left or Right key to highlight the

Connectivity menu.

Page 49

DECT system configuration

Subscribing the handset to a DECT system

You must subscribe the handset to at least one DECT system before you can use the handset to make a call. The handset can operate with a maximum of four DECT systems, for which the handset stores the name of the system in a subscription record. Whenever the handset enters the range of a subscribed DECT system, the name of the system appears on the handset display.

Attention: If your supplier preinstalls the handset, you need not

subscribe your handset to a system. When the handset is not yet subscribed to a system, the message “Register” appears.

Use the PABX-PIN code to register the handset with a DECT system.

Before you subscribe to a DECT system, obtain the following information from your system administrator:

• PARK code: A system ID that enables your telephone to differentiate between DECT systems when more than one DECT system is present.

• DECT system name: The name of the system to which you subscribe. After you enter the system name, it appears on the idle display.

• Phone number: The local phone number assigned to your DECT handset.

Attention: Once you have obtained your PIN code, you have 15

minutes to subscribe the handset. After 15 minutes have elapsed, the PIN code is deactivated you must activate a new one.

To subscribe your handset to a DECT system, perform the following steps:

1. Open the Connectivity menu as shown in

“Accessing the Connectivity menu” (page 48).

Page 50

DECT system configuration

Select

Empty

Select

Yes

Save

2. Press the Up or Down key to highlight the Register option.

3. Press the Select soft key to start the registration process.

4. Press the Up or Down key to choose one of the following: If the handset is subscribed to fewer than four systems, choose Empty OR If the handset is already subscribed to four systems, choose the name of the system to overwrite.

5. Press the Select soft key, and then press the Yes soft key if you want to overwrite a system. The PARK prompt appears.

6. Use the Dialpad to enter the PARK code.

Attention: If more than one DECT system overlaps in your location, you are sometimes required to enter a PARK code (system ID). If only one DECT system is available, make no entry, and press the

Skip soft key.

7. Press the Save soft key. The PIN prompt appears.

8. Use the Dialpad to enter the PIN (authorisation code).

9. Press the OK soft key. The Network name prompt appears.

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DECT system configuration

Save

Network select

Select

10. Use the Dialpad to enter the system name.

11. Press the Save soft key. The Number prompt appears.

12. Use the Dialpad to enter the phone number assigned to your handset.

13. Press the Save soft key.

14. Press the Clr key one or more times to return to the idle display.

You can now use the handset to make and receive calls.

Manually selecting the DECT system

If you subscribe the handset to more than one DECT system, you can manually select which system the handset uses. To manually select a DECT system, perform the following steps:

1. Open the Connectivity menu using the steps in

“Accessing the Connectivity menu” (page 48).

2. Press the Up or Down key to highlight the Network

select option.

3. Press the Select soft key.

4. Choose the name of the system from the list.

5. Press the Select soft key. The name of the currently active system highlights.

6. Press the Clr key one or more times to return to the idle display.

Page 52

DECT system configuration

Network select

Select

Auto. select

Select

Enabling automatic DECT system selection

If you subscribe the handset to more than one DECT system, you can configure your handset to automatica lly select the system to which it connects.

If Automatic selection is enabled, when the handset moves out of range of the current system, it automatically attempts to connect and log on to another available (subscribed) DECT system.

To enable automatic selection of a DECT system, perform the following steps:

1. Open the Connectivity menu using the steps in

“Accessing the Connectivity menu” (page 48).

2. Press the Up or Down key to highlight the Network

select option.

3. Press the Select soft key.

4. Highlight Auto. select.

5. Press the Select soft key. The name of the currently active system highlights.

6. Press the Clr key one or more times to return to the idle display.

Page 53

DECT system configuration

Deregister

Select

Yes

Deregistering the handset

To deregister the handset from a DECT system, perform the following steps:

1. Open the Connectivity menu, using the steps in

“Accessing the Connectivity menu” (page 48).

2. Press the Up or Down key to highlight the

Deregister option.

3. Press the Select soft key.

4. Press the Up or Down key to highlight the system to deregister.

5. Press the Select soft key.

6. Choose one of the following: Press the Yes soft key to deregister the selected DECT system. OR Press the No soft key to exit without making any changes.

7. Press the Clr key one or more times to return to the idle display.

Editing the system name and phone number

To edit the system name and phone number of your handset, perform the following steps:

1. Open the Connectivity menu using the steps in

“Accessing the Connectivity menu” (page 48).

Page 54

DECT system configuration

Network select

Select

Edit

Save

2. Press the Up or Down key to highlight the Network

select option.

3. Press the Select soft key.

4. Press the Up or Down key to highlight the system to edit.

5. Press the Select soft key.

6. Choose the name of the system from the list.

7. Press the Edit soft key. The name of the currently active system highlights.

8. Use the Dialpad to edit the system name and.

9. Press the Save soft key.

10. Use the Dialpad to edit the local phone number.

11. Press the Save soft key.

12. Press the Clr key one or more times to return to the idle display.

Page 55

Call features

Use the information in this section to make and receive calls, and to configure and use call features:

• “Make calls” (page 55)

• “Answer calls” (page 62)

• “Change settings during a call” (page 65)

• “Transfer calls” (page 66)

• “Voice mail” (page 66)

Make calls

This section describes the features associated with making a call. You can make a call from your handset using any of the following methods:

• “Dialling a number” (page 56)

• “Predial mode” (page 56)

• “Using Speed dial” (page 57)

• “Using Loudspeaker” (page 57)

• “Using the telephone book to dial a number” (page 58)

• “Using the Central Directory to dial a number” (page 59)

• “Making an SOS call” (page 61)

• “Making an Emergency call” (page 61)

Attention: To conserve the battery charge of your handset, the display

automatically dims during calls. Press the OK key to restore the display. To configure the number of seconds that elapse before the display dims, change the “first value” timer in Power save settings. For more information, see “Configuring Power

save” (page 198).

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Call features

Dialling a number

To dial a number, perform the following steps:

1. Press the Call key.

2. Use the Dialpad to enter the phone number. You can add additional digits to the number you

dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line.

Predial mode

Use the information in this section to enter a phone number before you dial.

Predialling a number

To predial a number, perform the following steps:

1. Use the Dialpad to enter the phone number. You can add additional digits to the number you

dial. For example, in some offices you must add a digit at the beginning of the number to place a call to an outside line.

2. Press the Call key to dial the number. OR Press the OK key to dial the number using the Loudspeaker.

Editing a number in Predial mode

To edit a number in Predial mode, perform the following steps:

1. Use the Left or Right key to position the insertion point.

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Call features

2. Use the Dialpad to enter the new digits. Press the Clr key to delete individual digits or to

cancel predial. Long press the * key to insert a comma to indicate

a pause when you enter a number.

3. Press the Call key.

4. Press the Clr key to return to the idle display.

Attention: When you predial a number, if the input cursor is positioned

after the telephone number, the new digits are inserted at the end of that telephone number. If the input cursor is positioned at any other point, the new digits are inserted in front of the insertion point.

Using Speed dial

Use the Speed dial feature to make calls by dialling a one-digit code. To use speed dial, perform the following step:

1. Long press the number key assigned to the phone number.

You can use speed dial only after it is configured. For more information, see “Assigning a speed dial

number” (page 106).

Using Loudspeaker

Your handset includes a Loudspeaker feature to allow several people in a room to listen to a call. You can predial a call using the Loudspeaker by first dialling the number, and then pressing the OK key.

When the loudspeaker function is active, the loudspeaker icon appears. When using loudspeaker:

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Call features

Spk. on

Spk. off

Select

• Place the handset upright on a smooth, flat surf ace, and ensure that the loudspeaker and microphone free of obstruction.

• Position the handset approximately 0.5 metres away from yourself while you speak.

To enable the Loudspeaker feature during a call, perform the following steps:

1. Make or answer a call.

2. Press the Spk. on soft key to enable the feature. The loudspeaker icon appears.

3. Press the Volume up or Volume down key to configure the volume.

4. Press the Spk. off soft key to disable the feature.

Using the telephone book to dial a number

To use the handset telephone book to dial a number, perform the following steps:

1. Press the Menu soft key to access the Main menu.

2. Press the Up or Down key to highlight the

Contacts icon.

3. Press the Select soft key.

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Call features

Private

Select

4. If your communication system supports the Central

Directory feature, press the Up or Down key to

highlight the Private option, and press the Select soft key. OR If your communication system does not support the

Central Directory feature, skip this step.

5. Press the Up or Down keys to select the number you want to dial. OR Enter the first characters of the name using the

dialpad. For example enter “B” to disp lay th e firs t name in the contacts list starting with the letter B. For more information, see Table 9, “Key functions

in text mode” (page 46).

6. Press the Call key to make a call.

Using the Central Directory to dial a number

Your handset allows you to use the Central Directory to dial a number. The Central Directory is a database that contains user names and Directory Numbers (DN).

Attention: The Central Directory feature is available only if provided by

your communication system.

To use the Central Directory to dial a number, perform the following steps:

1. Press the Menu soft key to access the Main menu.

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Call features

Select

Central Directory

Select

2. Press the Up or Down key to highlight the

Contacts icon.

3. Press the Select soft key.

4. Press the Up or Down key to select the Central

Directory option.

5. Press the Select key.

6. Perform one of the following: Press the OK key and press the Up and Down keys to select the user you want to dial.

Enter the first characters of the name using the dialpad. For example enter “B” to disp lay th e firs t name in the contacts list starting with the letter B. For more information, see Table 9, “Key functions

in text mode” (page 46).

7. Optionally, press the More soft key to learn the number of the selected user (Info option).

8. Press the Call key to make a call.

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Call features

Making an SOS call

Use this option to make emergency calls to a specific telephone number. When you press the SOS key, the phone sends a text message or initiates a voice call.

Attention: The Messaging feature is available on Avaya 4070 and

4075 DECT Handsets only. You must program an SOS number to use the SOS

function. For more information, see “Emergency call

configuration” (page 210).

To make an SOS call, perform the following step:

1. Long press the SOS key to dial the number or send a message.

Making an Emergency call

When the dialpad is locked, the only calls you can make are SOS calls, or Emergency calls to 911 or 112.

To make an emergency call when the handset is locked use the following steps:

1. Dial the number (either 911 or 112)

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Call features

2. Perform one of the following: Press the Call key to make the call using the

handset, or using a wired headset if you have one installed.

Press the OK key or Left soft key to make the call using the loudspeaker

Note: If you have a Bluetooth wireless technology headset installed, the handset makes the emergency call using the Bluetooth headset when you press Call key, OK key, or Call soft key.

Answer calls

When you receive an incoming call, the ringer sounds and the call alert symbol flashes. You can choose to answer or reject an incoming call. This section describes the following features:

• “Answering a call in Normal mode” (page 63)

• “Answering a call using any key” (page 64)

• “Auto-answering mode” (page 64)

• “Muting the ringer” (page 64)

• “Answering a second incoming call” (page 63)

• “Rejecting a call” (page 64)

Attention: To conserve the battery charge of your handset, the display

save” (page 198).

Page 63

Call features

Answering a call in Normal mode

To answer a call in Normal mode, perform the following step:

1. Press the Call key (Loudspeaker is off).

Press the OK key (Loudspeaker is on).

Answering a second incoming call

When the handset is busy and a second call comes in, you will hear a ticker tone and the display shows “waiting” and the number or name of the calling party (call waiting display indication is applicable only to SIP DECT).

To answer a second incoming call, perform the following step:

Press the * (for SIP DECT) or R (for Traditional DMC-based DECT) key. The call will be answered in the same way (Loudspeaker on or off) as the currently established call. By means of the * (SIP DECT) or R (DMC-

based DECT) key, you can toggle between the two calls. It behaves in a similar way as having a call on hold.

Note: If you end one of the calls, the handset will go on hook and then you will automatically get an incoming call from the other party.

Attention: Answering a second call is possible only if Call Waiting feature is configured on your communication system.

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Call features

Silence

Reject

Answering a call using any key

To answer a call using any key, perform the following step:

1. Press any key on the dialpad to answer the call.

Attention: This feature is available only when configured. For more

information, see “Answer mode configuration” (page 201).

Auto-answering mode

In Auto-answering mode, calls are answered automatically on the handset.

Attention: This feature is available only when configured. For more

information, see “Answer mode configuration” (page 201).

Muting the ringer

To mute the ringer, perform the following step:

1. Press the Silence soft key to mute the ringer during a call alert.

Rejecting a call

To reject an incoming call, perform the following step:

1. Press the Reject soft key during a call alert. The call diverts to your voice mail system or

another number if call forward feature is configured. Contact your system administrator to determine if you can use this feature.

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Call features

Attention: If you reject or do not answer a call, or if the call is blocked

by Caller Filter (4070 and 4075 only), the message Number of missed calls: N Show? appears on the display, where N is the number of calls that have been blocked, missed, or rejected.

Press the Yes soft key to open the Missed or press the No soft key to close the dialogue. For more information, see

“Missed calls list” (page 89).

Change settings during a call

During a call, you can adjust the headset or loudspeaker volume or mute the handset.

This section describes the following tasks:

• “Adjusting the headset or loudspeaker volum e ” (page 65)

• “Using mute during a call” (page 66)

Adjusting the headset or loudspeaker volume

During a call, you can change the headset or loudspeaker volume using the volume keys. A bar in the display increases or decreases to indicate the volume setting. A beep sounds at the minimum or maximum volume.

To adjust the headset or loudspeaker volume, perform the following ste p:

1. Press the Volume up or Volume down key.

When you adjust the headset or loudspeaker volume, the handset remembers the new setting the next time you use the handset.

Page 66

Call features

Mute

Unmute

Using mute during a call

To mute and unmute the handset microphone, perform the following steps:

1. Press the Mute soft key to deactivate the handset microphone.

2. Press the Unmute soft key to activate the handset microphone.

Transfer calls

You can use this option to transfer a call or add a third party to a conference call. The behavior of the Transfe r feature can va ry depending on your system configuration. Contact your system administrator to find out what transfer options are available for your use.

Transferring a call

To transfer a call, perform the following steps:

1. Press the Call key to place the active call on hold.

2. Use the Dialpad to dial the phone number of the third party.

3. Press the Call key to alternate between the two callers.

4. Press the Clr key to transfer the call.

Voice mail

Use the Voice mail feature to listen to voice messages left by calling parties. You can receive a voice mail in the following situations:

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Call features

Yes

• if your handset is switched off

• if your handset is busy

• if your handset is out of the coverage area A new voice message dialogue appears once per caller, when the caller

leaves a first new message in the mailbox. A voice mail symbol appears in the icon line and disappears after you play the message.

Attention: The Voice mail feature is available only whe n configured on

the PBX.

The following figure shows the voice mail display page.

Figure 14: New voice message page

To listen to a New voice message, perform the following step:

1. Choose one of the following: Press the Yes soft key to listen to the new voice message. To do so, you must first configure a voice mail number. See “Defining a voice mail number”

(page 69) for more information.

OR Press the No soft key to close the dialogue. For more information, see “Configuring Message

display setting” (page 130).

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Call features

Select

Note: (4075 only) You can configure the LED indicator to flash when voice mail messages are waiting. After you have listened to the voice mail message, the LED indicator turns off. See “Configuring the LED

Indicator (4075 only)” (page167), for more details.

Use this section to perform the following tasks:

• “Accessing voice mail” (page 68)

• “Defining a voice mail number” (page 69)

Accessing voice mail

To access voice mail, perform the following steps:

1. Press the Menu soft key to access the Main menu.

2. Press the Up or Down key to highlight the

Messaging icon.

3. Press the Select soft key.

4. Press the Left or Right key to select the Inbox menu.

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Call features

Listen to voice mail

Select

Voice mail number

5. Press the Up or Down key to select the Listen to

voice mail option.

6. Press the Select soft key. The handset automatically dials the voice mail

access number.

Attention: Ensure th at you configure the voice mail access number in the messaging settings. For more information about configuring message settings, see “Defining a voice mail number”

(page 69).

7. Press the Clr key one or more times to return to the idle display.

Defining a voice mail number

To define a voice mail access number, perform the following steps:

1. Open the Settings menu using the steps in

“Accessing the message Settings menu” (page 128).

2. Press the Up or Down key to highlight the Voice

mail number option.

Page 70

3. Press the Select soft key.

Select

Enter number

Lookup contact

4. Press the Up or Down key to choose one of the following options:

— Highlight Enter number to use the Dialpad to

enter the number, and then press the Save soft key. Long press the * key to insert a comma to indicate a pause.

— Highlight Loo kup contact to select the number

from your contacts list, and then press the

Select soft key. Press the Up or Down key to

choose a contact, and press the Select soft key.

5. Press the Clr key one or more times to return to the idle display.

Attention: Yo u can also dial the voice mail number directly.

Call features

Page 71

Calls list

Attention: Some menu items may be locked or unavailable to users.

Please contact your system administrator for more details.

The Calls list stores information about dialled, answered, or missed ca lls (maximum 50 entries for all lists).

Attention: The maximum number of entries you can store varies

depending on the amount of storage space used by other features.

Attention: If the Call Waiting feature is configured on your

communication system no information about a second incoming call is stored in any of the calls lists.

When there is more than one call to or from a phone number, only the most recent call appears in the appropriate call list.

The Calls menu contains four tabs: All, Answered, Dialled, and Missed. You can open the required list by pressing the Left or Right key. When you open the list, the call information appears. The first entry is highlighted, the contact name or CLID (Calling Line Identification) and the time and date appear.

Page 72

Figure 15: Calls list with normal text size

Tabs

CLID

Call time

and date

Figure 16: Calls list with small text size

Calls list

Attention: Depending on the selected Time and Date format, the font

size varies, as shown in Figure 16.

If you change the time format to am/pm mode and the date format is dd/ mm/yyyy (for example 06/12/2007), or mm/dd/yyyy (for example 12/06/

2007), or dd-mmm-yyyy (06-Dec-2007), only the date appears in the lists. You can view the time of the call by following the procedures for viewing call information which are found in each Calls list section.

This section describes the following features:

• “All calls list” (page 73)

• “Answered calls list” (page 79)

Page 73

Calls list

• “Dialled calls list” (page 84)

• “Missed calls list” (page 89) The following table describes the Calls list tabs.

Table 11: Calls list tabs

Tab Description

All calls

Answered calls

Dialled calls

Missed calls

All calls list

The All calls list shows all entries from the Answered, Dialled, and Missed calls lists. The most recent entry appears at the top of the list.

This section describes the following tasks:

• “Accessing the All calls list” (page 74)

• “Viewing information about a call” (page 74)

• “Dialling a number” (page 75)

• “Transferring a number to your Contacts list” (page 75)

• “Transferring a number to the caller filter list” (page 76)

• “Deleting an entry” (page 77)

Page 74

Calls list

Calls

View

• “Deleting all entries” (page 78)

Attention: To conserve the battery charge of your handset, the display

save” (page 198).

Accessing the All calls list

To access the All calls list, perform the following steps:

1. Press the Calls soft key.

2. Press the Left or Right key to select the All calls list.

Viewing information about a call

To view the information about calls in the All calls list, such as time and date, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 74).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the View option.

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Calls list

Select

5. Press the Select soft key.

6. Press the Clr key one or more times to return to the idle display.

Dialling a number

To dial a number from the All calls list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 74).

2. Press the Up or Down key to highlight the required entry.

Attention: If you want to predial from the All calls list, press the More soft key , press the Up or Down key to highlight the Edit before call option, and press the Select soft key.

3. Press the Call key to dial the number.

Transferring a number to your Contacts list

To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 74).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

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Calls list

Save

Select

Contacts

Select

Add

Save

Yes

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the

Contacts option.

7. Press the Select soft key.

8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessar y).

9. Press the Save soft key.

10. Press the Yes soft key to confirm the changes.

11. Press the Clr key one or more times to return to the idle display.

Transferring a number to the caller filter list

Attention: The Caller filter feature is available on the Avaya 4070 and

4075 DECT Handsets only.

To transfer a number from the All calls list to the caller filter list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 74).

Page 77

Calls list

Save

Select

Caller filter

Select

Save

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the Caller

Filter option.

7. Press the Select soft key.

8. Use the Dialpad to edit the number and enter the name (if necessary).

9. Press the Save soft key.

10. Press the Clr key one or more times to re turn to the idle display.

Deleting an entry

To delete an entry from the All calls list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 74).

2. Press the Up or Down key to highlight the required entry.

Page 78

Calls list

Delete entry

Select

Yes

Delete all

Select

Yes

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

entry option.

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to re turn to the idle display.

Deleting all entries

To delete all entries from the All calls list, perform the following steps:

1. Open the All calls list using the steps in “Accessing

the All calls list” (page 74).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

all option.

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the idle display.

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Calls list

Calls

Answered calls list

The Answered calls list stores information about the answered calls. The most recent entry appears at the top of the list.

This section describes the following tasks:

• “Accessing the Answered calls list” (page 79)

• “Viewing information about an answered call” (page 79)

• “Dialling a number” (page 80)

• “Transferring a number to your Contacts list” (page 80)

• “Transferring a number to the caller filter list” (page 82)

• “Deleting an entry” (page 83)

• “Deleting all entries” (page 83)

Accessing the Answered calls list

To access the Answered calls list, perform the following steps:

1. Press the Calls soft key.

2. Press the Left or Right key to select the Answered

calls list.

Viewing information about an answered call

To view information about an answered call, such as time and date, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 79).

2. Press the Up or Down key to highlight the required entry.

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Calls list

View

Select

3. Press the More soft key.

4. Press the Up or Down key to highlight the View option.

5. Press the Select soft key.

6. Press the Clr key one or more times to return to the idle display.

Dialling a number

To dial a number from the Answered calls list, perform the follo wing steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 79).

2. Press the Up or Down key to highlight the required entry.

Attention: If you want to predial from the

Answered calls list, press the More soft key, press

the Up or Down key to hig hlight the Edit before call option, and press the Select soft key.

3. Press the Call key to dial the number.

Transferring a number to your Contacts list

To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 79).

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Calls list

Save

Select

Contacts

Select

Add

Save

Yes

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the

Contacts option.

7. Press the Select soft key.

8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessar y).

9. Press the Save soft key.

10. Press the Yes soft key to confirm your changes.

11. Press the Clr key one or more times to return to the idle display.

Page 82

Calls list

Save

Select

Caller filter

Select

Save

Transferring a number to the caller filter list

Attention: The Caller filter feature is available on the Avaya 4070 and

4075 DECT Handsets only.

To transfer a number from the Answered calls list to the caller filter list, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 79).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the Caller

Filter option.

7. Press the Select soft key.

8. Use the Dialpad to edit the number and enter the name (if necessary).

9. Press the Save soft key.

10. Press the Clr key one or more times to return to the idle display.

Page 83

Calls list

Delete entry

Select

Yes

Deleting an entry

To delete an entry from the Answered calls list, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 79).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

entry option.

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to return to the idle display.

Deleting all entries

To delete all entries from the Answered calls list, perform the following steps:

1. Open the Answered calls list using the steps in

“Accessing the Answered calls list” (page 79).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

Page 84

Calls list

Delete all

Select

Yes

Calls

4. Press the Up or Down key to highlight the Delete

all option.

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to re turn to the idle display.

Dialled calls list

The Dialled calls list stores information about dialled calls. The most recent entry appears at the top of the list.

This section describes the following tasks:

• “Accessing the Dialled calls list” (page 84)

• “Viewing information about a dialled call” (page 85)

• “Dialling a number” (page 85)

• “Transferring a number to your Contacts list” (page 75)

• “Transferring a number to the Caller filter list” (page 87)

• “Deleting an entry” (page 88)

• “Deleting all entries” (page 89)

Accessing the Dialled calls list

To access the Dialled calls list, perform the following steps:

1. Press the Calls soft key.

Page 85

Calls list

View

Select

2. Press the Left or Right key to select the Dialled

calls list.

Viewing information about a dialled call

To view information about a dialled call, such as time and date, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 84).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the View option.

5. Press the Select soft key.

6. Press the Clr key one or more times to re turn to the idle display.

Dialling a number

To dial a number from the Dialled calls list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 84).

Page 86

Calls list

Save

Select

Contacts

Select

2. Press the Up or Down key to highlight the required entry.

Attention: If you want to predial from the Dialled

calls list, press the More soft key, press the Up or Down key to highlight the Edit before call option,

and then press the Select soft key.

3. Press the Call key to dial the number.

Transferring a number to your contacts list

To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 84).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the

Contacts option.

7. Press the Select soft key.

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Calls list

Add

Save

Yes

Save

Select

8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessar y).

9. Press the Save soft key.

10. Press the Yes soft key to confirm the changes.

11. Press the Clr key one or more times to re turn to the idle display.

Transferring a number to the Caller filter list

Attention: The Caller filter feature is available on the Avaya 4070 and

4075 DECT Handsets only.

To transfer a number from the Dialled calls list to the Caller filter list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 84).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

Page 88

Calls list

Caller filter

Select

Save

Delete entry

Select

Yes

6. Press the Up or Down key to highlight the Caller

filter option.

7. Press the Select soft key.

8. Use the Dialpad to edit the number and enter the name (if necessary).

9. Press the Save soft key.

10. Press the Clr key one or more times to re turn to the idle display.

Deleting an entry

To delete an entry from the Dialled calls list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 84).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

entry option.

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

Page 89

Calls list

Delete all

Select

Yes

7. Press the Clr key one or more times to re turn to the idle display.

Deleting all entries

To delete all entries from the Dialled calls list, perform the following steps:

1. Open the Dialled calls list using the steps in

“Accessing the Dialled calls list” (page 84).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

all option.

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to re turn to the idle display.

Missed calls list

The Missed calls list stores information about unanswered calls. The most recent entry appears at the top of the list.

Note: (4075 only) You can configure the LED indicator to flash when you have missed calls. After you view information about missed calls, the LED indicator turns off. See “Configuring the LED Indicator (4075

only)” (page 167), for more details.

The Missed calls list includes the following features:

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Calls list

• Recently missed (unanswered, rejected or blocked by Caller filter (4070 and 4075 only)) and unchecked calls are bolded.

Attention: If you configure the handset to display the time using am/

pm, the date appears for recently missed unchecked calls, but the time does not appear.

• When you do not answer a call, or a call is rejected or blocked by Caller Filter (4070 and 4075 only), the handset stores the number in the Missed calls list.

• If you answer a call from a number in the Missed calls list, the handset moves the number from the Missed calls list to the Answered calls list.

• If you dial a number from the Missed calls list, the number automatically moves from the Missed calls list to the Dialled calls list.

This section describes the following tasks:

• “Accessing the Missed calls list” (page 91)

• “Viewing information about a missed call” (page 91)

• “Dialling a number” (page 92)

• “Transferring a number to your Contacts list” (page 92)

• “Transferring a number to the Caller filter list” (page 94)

• “Deleting an entry” (page 95)

• “Deleting all entries” (page 95)

The following table shows the missed call icons.

Table 12: Missed calls icon

Icon Description

Unanswered or rejected call

Blocked call by Caller filter (4070 and 4075 only)

Page 91

Calls list

Yes

Calls

Accessing the Missed calls list

When the message “Number of missed calls: N Show?” appears, you have missed one or more calls (N is the number of calls you missed).

Note: The message “Number of missed calls: N Show?” indicates the total number of missed calls, including both new calls and calls you have already checked in the Missed calls list.

To access the Missed calls list, perform the following steps:

1. When the message “Number of missed calls: N Show?” appears, perform one of the following :

Press the Yes soft key. OR Press the Calls soft key, and then press the Left or

Right key to select the Missed calls list.

The list of missed calls appears.

Viewing information about a missed call

To view the information about a missed call, such as time and date, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 91).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

Page 92

Calls list

View

Select

4. Press the Up or Down key to highlight the View option.

5. Press the Select soft key.

6. Press the Clr key one or more times to re turn to the idle display.

Dialling a number

To dial a number from the Missed calls list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 91).

2. Press the Up or Down key to highlight the required entry.

Attention: To predial from the Missed calls list, press the More soft key, press the Up or Down key to highlight the Edit before call option, and press the Select soft key.

3. Press the Call key to dial the number.

Transferring a number to your Contacts list

To transfer a number from the Missed calls list to a new entry in your Contacts list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 91).

Page 93

Calls list

Save

Select

Contacts

Select

Add

Save

Yes

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the

Contacts option.

7. Press the Select soft key.

8. Press the Add soft key and use the Dialpad to edit the number and enter the name (if necessar y).

9. Press the Save soft key.

10. Press the Yes soft key to confirm the changes.

11. Press the Clr key one or more times to re turn to the idle display.

Page 94

Calls list

Save

Select

Caller filter

Select

Save

Transferring a number to the Caller filter list

Attention: The Caller filter feature is available only on the Avaya 4070

and 4075 DECT Handsets.

To transfer a number from the Missed calls list to the Caller filter list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 91).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Save option.

5. Press the Select soft key.

6. Press the Up or Down key to highlight the Caller

Filter option.

7. Press the Select soft key.

8. Use the Dialpad to edit the number and enter the name (if necessary).

9. Press the Save soft key.

10. Press the Clr key one or more times to re turn to the idle display.

Page 95

Calls list

Delete entry

Select

Yes

Deleting an entry

To delete an entry from the Missed calls list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 91).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Delete

entry option.

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to re turn to the idle display.

Deleting all entries

To delete all entries from the Missed calls list, perform the following steps:

1. Open the Missed calls list using the steps in

“Accessing the Missed calls list” (page 91).

2. Press the Up or Down key to highlight the required entry.

3. Press the More soft key.

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Calls list

Delete all

Select

Yes

4. Press the Up or Down key to highlight the Delete

all option.

5. Press the Select soft key.

6. Press the Yes soft key to confirm the changes.

7. Press the Clr key one or more times to re turn to the idle display.

Page 97

Contacts

Attention: Some menu items may be locked or unavailable to users.

Please contact your system administrator for more details.

You can use your handset to store contact numbers and names. The Contacts menu allows you to store a maximum of 50 phone number s

and names without a MEM card, or a maximum of 200 with an installed MEM card. You can search for names in the Contacts list.

Attention: The maximum number of entries you can store varies

depending on the amount of storage space used by other features.

The following restrictions apply:

• Each entry must have a unique name, however, you can store the same number under more than one name.

• Each entry can include a maximum of 16 characters in the name, and a maximum of 32 digits in the contact number.

• Each entry can contain up to 4 numbers. You can identify each number using one of the following types: work, mobile, home, or other.

• If you receive a call from a caller whose number is in the Contact list, the caller name appears on the display.

This section describes the following tasks.

• “Accessing the Contacts menu” (page 98)

• “Adding a new contact” (page 98)

• “Adding a contact number” (page 99)

• “Editing a contact number” (page 100)

• “Deleting a contact number” (page 102)

Page 98

• “Editing a contact name” (page 103)

Select

New contact

Add

• “Editing a contact ringtone” (page 104)

• “Deleting a contact” (page 105)

• “Speed dial feature” (page 105)

• “Transfer numbers to your contacts list” (page 108)

• “Transferring numbers to the caller filter list” (page 108)

Accessing the Contacts menu

To access the Contacts menu, perform the following steps:

1. Press the Menu soft key.

2. Press the Up or Down key to highlight the

Contacts icon.

3. Press the Select soft key.

Attention: If your communication system supports the Central Directory feature, press the Up or

Down key to highlight the Private option, and then

press the Select soft key.

Contacts

Adding a new contact

To add a new contact, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 98).

2. Highlight the New contact option.

3. Press the Add soft key.

Page 99

Contacts

Save

Yes

Edit contact

Select

4. Use the Dialpad to enter the phone number. Long press the * key to insert a comma to indicate a pause when you enter a number.

5. Press the Save soft key.

6. Use the Dialpad to enter the name.

7. Press the Save soft key.

8. Press the Yes soft key to the save the contact.

9. Press the Clr key one or more times to return to the idle display.

Adding a contact number

A contact can have more than one number associated with it; a maximum of 50 phone numbers without a MEM card, or a maximum of 200 with an installed MEM card. To add an additional number to a contact, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 98).

2. Press the Up or Down key to choose the contact to edit.

3. Press the More soft key.

4. Press the Up or Down key to highlight the Edit

contact option.

5. Press the Select soft key.

Page 100

Contacts

New number

AddOKSave

Save

Yes

6. Press the Up or Down key to highlight the New

number option.

7. Press the Add soft key to add a new number for this contact.

8. Press the Up or Down key to highlight the required number type.

9. Press the OK soft key.

10. Use the Dialpad to enter the phone number.

11. Press the Save soft key.

12. Press the Save soft key.

13. Press the Yes soft key to confirm the changes.

14. Press the Clr key one or more times to return to the idle display.

Editing a contact number

To edit a contact number, perform the following steps:

1. Open the Contacts menu using the steps in

“Accessing the Contacts menu” (page 98).

2. Press the Up or Down key to choose the contact to edit.

3. Press the More soft key.

100

Avaya 4027, 4070, 4075 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome to Avaya 4027, 4070, 4075 DECT Handsets

Feature overview

Regulatory and safety information

Safety precautions

Getting started

Installing the MEM card and Bluetooth wireless module

Installing the battery pack (4027 and 4070 only)

Installing the charger

Charging the batteries

Important battery information

Charging guidelines

Charging and operating times

Charge display

Switching the handset on or off

Display areas

Icon line

Dialogue area

Soft key line

LED indicator (4075 only)

Handset controls

Key functions in Idle mode

Key functions in Call mode

Key functions in Dialogue mode

Key functions in Menu mode

Key functions in Edit mode

Locking or unlocking the dialpad

DECT system configuration

Accessing the Connectivity menu

Subscribing the handset to a DECT system

Manually selecting the DECT system

Enabling automatic DECT system selection

Deregistering the handset

Editing the system name and phone number

Call features

Make calls

Dialling a number

Predial mode

Using Speed dial

Using Loudspeaker

Using the telephone book to dial a number

Using the Central Directory to dial a number

Making an SOS call

Making an Emergency call

Answer calls

Answering a call in Normal mode

Answering a second incoming call

Answering a call using any key

Auto-answering mode

Muting the ringer

Rejecting a call

Change settings during a call

Adjusting the headset or loudspeaker volume

Using mute during a call

Transfer calls

Transferring a call

Voice mail

Accessing voice mail

Defining a voice mail number

Calls list

All calls list

Accessing the All calls list

Viewing information about a call

Dialling a number

Transferring a number to your Contacts list

Transferring a number to the caller filter list

Deleting an entry

Deleting all entries

Answered calls list

Accessing the Answered calls list

Viewing information about an answered call

Dialling a number

Transferring a number to your Contacts list

Transferring a number to the caller filter list

Deleting an entry

Deleting all entries

Dialled calls list