Ascom OFFICE 35 User Manual

Download

Ascotel Office terminals by ascom

Office 35

Operating Instructions

with safety information

www.ascom.com/pbx/ascotel/terminals 20321618en_ba_a 0

Operating and Display Elements

Operating and Displ ay Elements

14 2 3 4

63.304¡

ABC

118

10 58

1213

9967

www.ascom.com/pbx/ascotel/terminals

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Operating and Display Elements

1Display

• Top: Information

• Bottom: Foxkey functions, symbols

2 Foxkey

Multifunction key:

• Short: Activates allocated function

• Long: Configures Foxkey

3 Info key

Calls up further information

4 Menu key

Menu access key

• Short: Scrolls through Foxkey functions

• Long: Configuration mode

5 Indicator LED

• Flashing: Call

• Lit: Callback, message,report

6 Keypad

Enters digits or letters (in text mode)

7 Handsfree microphone 8 Configurable keys with

LED

Configurable as:

Number key:

• 1x short: Calls up first phone number

• 2x short:Calls up second phone number

• Long: Configures key

Function key:

• 1x short: Activates function

• 2x short: Deactivates function

• Long: Configures key

Team key:

• 1x short: Makes call or answers call

• 2x short: Makes announcement to team partner

• Long: Configures key

Line key:

• Short: Seizes line

☛

9 Write-on label 10 Redial key

• Short: Calls up numbers last dialled

• Long: List of answered calls

11 Volume/cursor keys

• Adjusts volume, moves cursor

12 Loudspeaker key

Loudspeaker on/off

13 Loudspeaker 14 Hook switch 15 END key

• In a call: Disconnects, ready for dialling

• Menu/configuration: Back/cancel without saving

16 Correction key

Deletes last character

17 Absence key

Configured for call diversion. Configurable as number key and function key

18 Alpha key

Switches between digit input and character input

END

ABC

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Operating and Display Elements

Display symbols

4 v

Scrolls up (figure indicates entry number)

Microphone switched on

Handsfree mode activated

Function activated (Foxkey)

Text mode activated

Note

For a detailed description of the operating and display elements, please refer to the section "Using the Display and Operating Elements".

4 V

Scrolls down (figure indicates entry number)

Microphone switched off

Loudspeaker activated

Information available

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Contents

Operating and Display Elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Equipment Provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Safety and Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Receiving and Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Receiving a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Navigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Using Supplementary Features for More Efficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

You Want a Convenient Way of Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

You Want to Use Functions in a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

You Are Away from Your Desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

You Are a Team Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

You Want to Use Your Phone Efficiently in Special Situations. . . . . . . . . . . . . . . . . . . . . .28

You Are Using Line Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Personalizing Your Phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Setting the Ringing Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Phone Book Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Configuring the Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Configuring Line Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Defining Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Alpha Keyboard and Extended Keypad. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Installation and First-Time Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

*/# Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Reference to Other Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

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Equipment Provided

Phone Handset Phone cord Handset cord

63.304¡

Optional Equipment

Alpha keyboard Extended keypad

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Different coloured

keypad cover Headset

Safety and Liability

Safety Information

Failure to observe this information can be hazardous and infringe existing laws. Please read the Operating Instructions and keep them for future reference. When handing over your phone to others, make sure you enclose these Operating Instructions.

Maintenance

Use original accessories only. Make sure all installation and repair work is carried out by a specially qualified technician.

Always use a soft, moistened or antistatic cloth to clean your telephone. Do not use chemicals or other chemical products.

Ambient conditions

Do not operate the phone outside the temperature range of +5 °C to approx. +35 °C. Avoid direct sunlight and other sources of heat.

Protect your phone against the wet, excessive dust, corrosive liquids and steam. Do not expose your phone to electromagnetic fields (electric motors, household ap-

pliances). The speech quality could be affected. To prevent interference, avoid placing your phone in the immediate vicinity of computers, radios, TV sets, VCRs and other telephone sets.

Disposal

Be sure to dispose of your phone and its packaging in an environmentally compatible way; alternatively send it back to your supplier or servicing agent.

Exclusion of Liability

This product is manufactured in accordance with ISO 9001 quality criteria. This product and the user information supplied with it have been produced with the utmost care. The

product's functions have been tested and approved after comprehensive conformity tests. Nonetheless errors cannot be entirely excluded. The warranty is limited to the replacement of defective hardware.

The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect handling, improper use or any other faulty behaviour on the part of a product. Liability for loss of profit shall be excluded in any case.

20321618en_ba_a0 7

Receiving and Making Calls

Receiving a Call

This section explains how you can answer a call.

Answering a Call

Your phone rings and the indicator LED flashes. To answer the call:

Pick up the handset.

– or –

Press the Loudspeaker key.

The handsfree mode is activated.

Note

The caller's number appears on the display if it was transmitted. The caller's name is also shown if the number is in the phone's or system's memory. If there is not enough space on the display, a "+" appears. Use the Info key to display more information.

Ending the Call

To end the call: The call duration is automatically displayed after the call is ended. You can also call it up using the Info

key. The call charges of outgoing calls are displayed after the call is ended – if this feature is supported by your provider.

Put the handset on-hook.

– or –

If you used the handsfree mode, press the Loudspeaker key.

– or –

Press the END key.

END

Note

The display shows "Enter number".

After pressing the END key, the phone is ready to accept a number.

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Receiving and Making Calls

Making a Call

This section explains various ways of making a call.

Dialling a Phone Number

You want to enter a phone number to call someone.

Enter the number using the digit keys.

The display shows the number.

☛

Note

Using the Redial List

You want to call someone you called recently. Your phone uses the redial list to automatically store the numbers of the persons you have called – in-

cluding their names, if available. You can use the redial function to call these persons again.

Use the Correction key to delete wrong digits.

Pick up the handset.

The number is dialled.

Press the Redial key.

The first number on the redial list is displayed.

To scroll through the last 10 numbers (max.), press the Redial key.

– or –

v To scroll through the last 10 numbers (max.), press the "v" Foxkey.

Pick up the handset.

The displayed number is dialled.

Using the Open Listening Mode

You want other persons in the room to be able listen to the conversation. In the open listening mode, the loudspeaker is also switched on.

During a call: Press the Loudspeaker key.

The open listening mode is activated.

Note

20321618en_ba_a0 9

You can continue to use the handset in the usual way.

Receiving and Making Calls

Deactivating the open listening mode: Press the Loudspeaker key again.

The open listening mode is deactivated.

Note

To end a call in the open listening mode, press the Loudspeaker key and put the handset on-hook. If you only put the handset on-hook, the phone goes into the handsfree mode.

Using the Handsfree Mode

You want others to take part in the conversation or to have your hands free in a call. Your phone's handsfree mode provides high sound quality. To further improve the sound quality, set the

loudspeaker volume as low as possible.

During a call: Press the Loudspeaker key.

The open listening mode is activated.

Put the handset on-hook.

The handsfree mode is activated.

Note

Make sure the handsfree microphone is not obstructed. Should the sound quality fluctuate, consult your system administrator.

Continuing the call with the handset: Pick up the handset.

The loudspeaker and handsfree microphone are switched off.

Muting

You are in a call and would like to talk briefly to someone else in the room without your call partner hearing you.

You can switch the microphone on and off during a call.

Mic To deactivate the microphone: Press the "Mic" Foxkey.

The display shows the n symbol.

Mic To activate the microphone: Press the "Mic" Foxkey.

The display shows the o symbol.

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Using the Display and Operating Elements

Using the Display and Operating Elem ents

Display

Abbreviations

Depending on the display space available, certain terms may be abbreviated, e.g. "Announ." for "Announcement". The abbreviations though can be easily understood.

Navigating through the Foxkey Menu

The Foxkey provides the functions available for the current situation. The display shows the options currently available on the Foxkey. Use the Menu key to display further

Foxkey options.

Press the Menu key repeatedly until you come to the option you want.

Navigating through Info Lines

The display shows an "i" in idle state or an "+" for further text. An "i" in the display tells you that there is a list of callers, messages, or active functions available in var-

ious info lines. Use the Info key to call up info lines. If there is not enough space on the display to show the entire text, a "+" appears. Press the Info key to

see the rest of the text.

To call up info lines: Press the Info key repeatedly until the information is displayed.

Note

After the last info line, the display shows the first info line again.

To see the rest of the text: Press the Info key.

The display shows the continuation of the text.

Press the Info key as often as necessary to read the entire text.

Keys

Pressing a Key

Depending on the current situation, a key may have various functions. The function activated depends on the number of times the key is pressed or whether it is pressed quickly or held down for a moment. Here are some examples:

Press the key.

<long> Keep the key held down for a moment (about 2 seconds).

20321618en_ba_a0 11

Using the Display and Operating Elements

<2x short> Press the key twice in quick succession.

ABC

<2x, 3x, 4x, etc.> In text mode, press the key twice, three times, four times, etc.

Using the Foxkey

The Foxkey has variable functions. These functions are displayed above the key. There are several contacts under the Foxkey to detect where it is pressed. So you need to press the Foxkey

right under the function you want.

Press the Foxkey under the desired function on the display.

Input

Entering Digits

The digit keys are used to enter the digits 0 to 9.

Entering Letters and Special Characters

You can also use the digit keys to enter letters and special characters. A number of letters and special characters are assigned to each key.

To enter letters and special characters with the digit keys, you need to be in text mode. The display shows the " " symbol when your are in text mode. You can switch back and forth between number mode and text mode during your input.

ABC

Note

The characters are assigned to the digit keys as follows:

- . ? 1 ! , : ; ’ " ¿ ¡ A B C 2 Ä Æ Å Ç

1 2

d e f 3 é è ê

D E F 3 É

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To switch between number mode and text mode during your input: Press the Alpha key.

If the phone is expecting a text input, the text mode is automatically activated.

a b c 2 ä æ å à ç

G H I 4 g h i 4 ì

Using the Display and Operating Elements

J K L 5

j k l 5

P Q R S 7 p q r s 7 ß

W X Y Z 9 w x y z 9

* / ( ) < = > % £ $

€ ¥ ¤ @ & § Space #

M N O 6 Ñ Ö Ø m n o 6 ñ ö ø ò

T U V 8 Ü t u v 8 ü ù

+ 0

<1x, 2x, 3x, etc.> Press the digit key repeatedly until you get the character you want.

☛

Switching between Upper and Lower Case

You want to switch between upper and lower case while making an input in text mode. Upper-case input is initially activated in text mode. After entering the first letter, the text mode is auto-

matically switched to lower-case input. You can use the Foxkey to switch manually between upper-case and lower-case input.

A>a To switch to lower case: Press Foxkey "A>a".

A>a To switch to upper case: Press Foxkey "a>A".

Note

The switch from lower to upper case is valid for only a single letter. This menu item will not appear if an Alpha keyboard is connected to your

phone as the Alpha keyboard has a shift key for switching between upper-case and lower-case letters.

Entering a Phone Number in Call Preparation

You want to enter a phone number without it being dialled automatically, so as to have time to check the number and, if necessary, to correct it. The number is not dialled until you go off-hook, for example by picking up the handset.

Enter a phone number in call preparation.

The display shows the phone number.

☛

20321618en_ba_a0 13

Using the Display and Operating Elements

Correcting your Input

You notice you have entered a wrong digit or character. You can delete an incorrect input either character by character or completely.

To delete the last character: Press the Correction key.

To end the input without saving: Press the END key.

END

Note

You can go to the character you want to delete with the Cursor keys (see "Moving the Cursor").

Moving the Cursor

You want to go to a certain character for an input or correction. Use the Cursor keys to move the cursor to the left (–) or to the right (+).

Use the – or + key to move the cursor.

Navigation

Undoing Actions

You can undo the last action without saving it by pressing the END key.

Press the END key.

END

Note

Undoes the last action.

To put the phone back into idle state, you may have to press the END key several times.

Signals

Indicator LED Signals

LED flashing LED is not lit LED is lit in idle state

Phone is ringing Phone is in idle state Voice mail, message, or callback

14 20321618en_ba_a0

was received, but not yet answered

Using Supplementary Features for More Efficiency

The following sections explain the supplementary features provided by your phone for more efficient use.

You Want a Convenient Way of Making a Call

This section explains some convenient features provided by your phone for making a call.

Dialling by Name – Quickdial

You want to make a call by entering a name. With Quickdial you only need to press the digit keys for each letter once, even though each key is assigned

several letters. A clever algorithm provides quick search results. Requirement: The name and the corresponding phone number have to be stored on the phone or in the

system. The surname and first name have to be separated by a space, for example "no s" (6 6 # 7) for Noble

Stephen. Use the #-key to enter spaces. Ask your system administrator whether you should start with the surname or the first name.

Press the corresponding digit key once for each letter.

For each letter, the display shows the corresponding digit, for example a "6" for the letter

☛

ABC

"n".

Press the Alpha key.

The phone searches for matching names.

You may have to enter another letter before the name you want or a list of names is displayed.

☛

v V Use the "v" or "V" Foxkeys to scroll through the names until the display

shows the name you are looking for.

To call the person whose name is displayed: Pick up the handset.

The person is called.

Note

20321618en_ba_a0 15

With Quickdial all phone books are searched simultaneously.

Using Supplementary Features for More Efficiency

Dialling by Name

You want to make a call by entering a name. The dialling-by-name function is provided specifically for this purpose. You can look up the name in the

phone's or the system's phone book. The surname and first name have to be separated by a space, for example "no s" for Noble Stephen. Use

the #-key to enter spaces. Ask your system administrator whether you should start with the surname or the first name.

ABC

To search in all phone books: Press the Alpha key.

Letter input is activated. The display shows "Dialling by name: All".

To select a phone book: Press the corresponding Foxkey.

The displays shows the selected phone book after "Dialling by name:".

– or –

<2x short> To search the private phone book: Press the Alpha key twice in quick succes-

ABC

sion.

Letter input is activated. The display shows "Dialling by name: Private".

Enter the first letter.

The phone searches for matching names.

☛

Note

Upper or lower case letters and German "umlauts" do not influence the search. If the phone is unable to find a matching name, the display will show "List empty".

You may have to enter another letter before the name you want or a list of names is displayed.

☛

v V Use the "v" or "V" Foxkeys to scroll through the names until the display

shows the name you are looking for.

To call the person whose name is displayed: Pick up the handset.

The person is called.

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Using Supplementary Features for More Efficiency

Dialling with the Alpha Keyboard

You have connected an Alpha keyboard to your phone and want to make a call by entering a name. The Alpha keyboard is a convenient way to find a phone book entry. All you have to do is enter the first

letter with the Alpha keyboard. Dialling by name is automatically activated. The surname and first name have to be separated by a space, for example "no s" for Noble Stephen. Ask

your system administrator whether you should start with the surname or the first name.

Enter the first letter.

The phone searches for matching names.

☛

Note

The search function is not affected by (upper/lower) case or umlauts (ä, ü, etc.). If the phone was unable to find a matching name, the display will show "List empty".

You may have to enter another letter before the name you want or a list of names is displayed.

☛

Use the Scroll keys on the Alpha keyboard to scroll through the names until the display shows the name you want.

To call the person whose name is displayed: Pick up the handset.

The person is called.

– or –

Press the ENTER key on the Alpha keyboard.

The person is called in handsfree mode.

Dialling from the Call List

You want to call someone who has previously tried to reach you. Your phone has automatically stored the person's phone number in the call list. You can now call the

person back using the call list. The call list contains a maximum of 10 entries.

Press the Info key repeatedly until the display shows "Call list".

Note

Call list Press the "Call list" Foxkey.

v V To scroll through entries: Press the "v" or "V" Foxkey.

20321618en_ba_a0 17

"Call list" is available only if there are entries in the call list.

To call the person whose name is displayed: Pick up the handset.

Once the call has been successfully connected, the entry is deleted from the call list.

Using Supplementary Features for More Efficiency

Dialling from the List of Answered Calls

You want to call back someone whose call you answered. Your phone automatically stored the person's phone number on the list of answered calls. You can call

the person back using the list of answered calls. The list of answered calls contains a maximum of 10 entries.

List of answered calls Press the "List of answered calls" Foxkey.

v V To scroll through the list of answered calls: Press the "v" or "V" Foxkey.

Note

Press the Menu key repeatedly until the display shows "List of answered calls".

Pick up the handset.

The person is called.

You can also access the list of answered calls by pressing the Redial key and holding it down for a moment.

Dialling with a Configurable Key – Number Key

You want to call someone whose phone number is stored under a configurable key. You can dial the person by pressing the corresponding number key.

Activate the key's first allocated function: Press the key once.

The key's first allocated function is shown on the display.

– or –

<2x short> Activate the key's second allocated function: Press the key twice in quick suc-

cession.

The key's second allocated function is shown on the display.

To call the person displayed: Pick up the handset.

The person is called.

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Using Supplementary Features for More Efficiency

Request Callback

You want to talk to a certain person. The person is busy or does not answer. You can make callback requests to both internal and external subscribers. Not all providers support this function.

If the called party is busy, you can request an automatic callback. In this case, your phone will start ringing as soon as the party you are trying to reach goes on-hook. When you pick up the handset, the called party's phone will start ringing.

If the called party does not answer, you can also request a callback. The called party will see a continuous visual reminder of your callback request.

Situation

Callback To activate a callback request: Press the "Callback" Foxkey.

Note

Cancel Cancelling the callback request: Press the "Cancel" Foxkey.

You called someone and hear the busy tone or idle tone.

The display shows "Done".

Put the handset on-hook.

The display shows "Call expected ..." and "Cancel".

You can have 1 active callback request at a time. Your callback request will automatically be cancelled by the system after about half an hour. You can also cancel the callback request beforehand.

Answering Call Waiting

You are in a call and hear the call waiting tone. Someone is urgently trying to reach you. You can either answer or reject the call.

Answer To answer the call: Press the "Answer" Foxkey.

Reject To reject the call: Press the "Reject" Foxkey.

End Ending the current call and answering the call-waiting call: Press the "End"

1. Your original call partner is put on hold. You are now connected with the party who initiated the call waiting.

– or –

You remain connected with your original call partner. The call-waiting party hears the busy tone.

– or –

Foxkey.

1. The f irst call is te rmina ted. You ar e now connec ted with the p art y who init iat ed th e cal l waiting.

20321618en_ba_a0 19

Using Supplementary Features for More Efficiency

Intruding on an Internal Subscriber

You want to talk to an internal subscriber. However, the person is busy. As a result of your call waiting, the person hears a call waiting tone and your phone number or name

appears on his display. The person can either answer or reject your call.

Call waiting Press the "Call waiting" Foxkey.

Note

You hear the dialling tone.

If the person rejects your call request or if call waiting is not possible, the call is disconnected (busy tone).

Initiating an Announcement

You want to address internal subscribers directly via their loudspeaker, if available, without waiting for a reply (like an an intercom system).

You can initiate an announcement to the selected subscribers, provided your system administrator has enabled your phone accordingly.

Enter the phone number of the subscriber or group.

☛

Announcement Press the "Announcement" Foxkey.

Receiving an Announcement

After an attention tone you will be addressed via your loudspeaker. You can listen to the announcement or stop it.

Press the Menu key repeatedly until the display shows "Announcement".

Pick up the handset.

The person hears the acknowledgement tone. The display shows "Announcement to: ...". You can now talk.

To continue the announcemnt as a phone call: Pick up the handset.

You are now connected to the person who initiated the announcement.

Note

All the other recipients of the announcement are excluded.

– or –

To stop the announcement: Press the END key.

END

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Using Supplementary Features for More Efficiency

You Want to Use Functions in a Call

This section explains the different options provided by your phone while you are in a call.

Enquiry Call during an Active Call

You want to call someone else briefly without losing your current call partner. Then you want to resume your conversation with your original call partner.

With the enquiry call function you can call someone else in the middle of a call and put your original call partner on hold. You can make enquiry calls to both internal and external subscribers.

Enquiry call Press the "Enquiry call" Foxkey.

Your original call partner is put on hold.

Enter the phone number of the enquiry call party.

The enquiry call party is called. You hear the ring back tone.

☛

To end the enquiry call: Press the END key.

END

Note

You are now back through to your original call partner.

If your enquiry call party hangs up and you also go on-hook by mistake, you will hear a continuous ringing signal for 10 seconds to draw your attention to the person still on hold. If you pick up the receiver during the continuous ringing, you will be reconnected with your call partner.

Brokering between an Enquiry Call Party and Your Call Partner

You are talking with an enquiry call party and have your original call partner on hold. You want to be able to switch back and forth between the two.

In an enquiry call you can use the brokering party and the party on hold. Brokering is possible with both internal and external subscribers. You can also broker between conference parties as a group and an enquiry call party.

Brokering To broker: Press the "Brokering" Foxkey.

END

1) Depending on the type of system, this function is called "brokering" or "2nd call"

20321618en_ba_a0 21

Your call partner changes. The other call party is put on hold.

To terminate the current connection: Press the END key.

The call party is disconnected. You are connected with the party on hold.

function to switch back and forth between an enquiry call

Using Supplementary Features for More Efficiency

Transferring a Call Partner

You want to put your call partner through to someone else. With the enquiry call function you can connect your call partner with someone else. You can connect in-

ternal external subscribers with one another.

Enquiry call Press the "Enquiry call" Foxkey.

Your original call partner is put on hold.

Enter the other party's phone number.

The other party is called.

☛

Connecting with notification: Wait until the person has answered the call. Announce the call party.

Put the handset on-hook.

Your call partner and the other party are now connected with each other.

– or –

Connecting without notification: 1. Wait for the ringing tone, then hang up.

The other party is then called directly by your original call partner.

Note

Parking a Call Partner

You want to put your call partner on hold without using a phone channel as a result. You can park your call partner both locally and centrally. A locally parked call party can only be retrieved

by the phone that originally parked the call. Local parking is possible only with the Foxkey menu. With central parking your call partner is parked on the system's parking position and can be retrieved from

any phone. Central parking can only be used with */# Procedure *76.

Park Press the "Park" Foxkey.

Recall: If the other party does not answer, the call comes back to your phone.

Your call partner is now parked locally. The display shows "Done".

Put the handset on-hook.

The display shows "Call parked" and "Retrieve".

Retrieve To retrieve a parked call party: Press the "Retrieve" Foxkey.

Connected in handsfree mode.

To phone with the handset: Pick up the handset.

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Using Supplementary Features for More Efficiency

Setting up a Conference Call

You are in a call and have a call party on hold at the same time. You want to include the party on hold in the conversation and hold a conference call.

With the conference function you can include a call party on hold in the current conversation. From the conference call you can initiate an enquiry call to someone else. You can broker between the conference parties as a group and the enquiry call party.

Depending on the system, a conference call can consist of up to 6 conference participants. You can hold a conference call with internal and external subscribers.

Conference Press the "Conference" Foxkey.

Note

To connect the call party on hold: Press the Menu key repeatedly until the display shows "Conference".

The call party on hold is now included in the call: Conference call.

You may hear an attention tone. This depends on the system's configuration.

Leaving a conference call: Put the handset on-hook.

The other conference parties remain in the call.

You Are Away from Your Desk

This section explains the different options provided by your phone when you want to leave your desk.

Using the Absence Key

You want to leave your desk and set up your phone for your absence. Your phone has an Absence key. It is factory set as a call diversion key. By simply pressing the Absence

key you can activate a call diversion.

Enter the phone number to which the call is to be diverted.

☛

Press the Absence key.

The display shows "Diverted to:". The call diversion is activated.

– or –

To activate the last diversion destination: Press the Absence key only.

The display shows "Diverted to:". The call diversion is activated.

Note

20321618en_ba_a0 23

You can configure the Absence key like any other configurable key.

Using Supplementary Features for More Efficiency

When you are back at your desk: Press the Absence key.

The call diversion is deactivated. The phone goes into the idle state.

– or –

Cancel Press the "Cancel" Foxkey.

Diverting a Call

You want to leave your desk. Calls for you are to be diverted to a different destination (e.g. phone or pager).

You can divert incoming calls to a different destination using call diversion.

Divert Press the "Divert" Foxkey.

v V Press the "v" or "V" Foxkey repeatedly until the display shows "Divert to

OK Press the "OK" Foxkey.

Press the Menu key repeatedly until the display shows "Divert".

subscriber".

Enter the person's phone number.

☛

OK Press the "OK" Foxkey.

Note

1) This menu item depends on the system

The display shows "Diverted to: ...".

If a call is to be diverted only when you are in a call, select "Divert: busy" instead of "Divert: Subscriber" You can deactivate call diversion with the "Cancel" Foxkey. You can also activate a call diversion by remote control.

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Using Supplementary Features for More Efficiency

Forwarding a Call

You want calls that you receive on your phone to be forwarded to another destination. Both your own phone and the other destination will then start ringing. The system configuration deter-

mines whether or not there is a ringing delay at the other destination. Whoever goes off-hook first, answers the call. Depending on the system configuration, call forwarding can also be activated when your phone is busy.

Divert Press the "Divert" Foxkey.

v V Press the "v" or "V" Foxkey repeatedly until the display shows "Call for-

OK. Press the "OK" Foxkey.

Press the Menu key repeatedly until the display shows "Divert".

warding to subscriber".

Enter the phone number of the destination to which your calls are to be forwarded.

☛

OK Press the "OK" Foxkey.

Cancel Press the "Cancel" Foxkey.

Leaving a Message

You cannot be reached on your phone. You want any internal subscriber who calls you to get a message. Requirement: The internal subscriber must have a phone capable of receiving messages. Subscribers whose phone cannot receive messages are put through to your phone or rerouted to a des-

tination predefined within the system. You can select the contents of your message from a list of 16 predefined texts. These texts can be edited

to suit your requirements. The predefined texts are specified in the system configuration.

Call forwarding is now activated. The display shows "i" and "Call forwarding: ...".

To deactivate call forwarding: Press the Info key repeatedly until the display shows "Call forwarding ..." and "Cancel".

Call forwarding is now deactivated.

Divert Press the "Divert" Foxkey.

v V Press the "v" or "V" Foxkey repeatedly until the display shows "Divert to

20321618en_ba_a0 25

Press the Menu key repeatedly until the display shows "Divert".

message".

Using Supplementary Features for More Efficiency

OK Press the "OK" Foxkey.

v V To scroll through the predefined messages: Press the "v" or "V" Foxkey.

Edit the message contents, if necessary.

☛

OK To activate a message: Press the "OK" Foxkey.

The display shows "Message activated".

Cancel To deactivate a message: Press the "Cancel" Foxkey.

Note

If you activate a call diversion, the message you have left on your phone will be deactivated.

Locking your Phone

You need to leave your desk and want to ensure that no-one can alter your phone's settings, look at your private data, or make outside calls from your phone.

You can lock your phone with a 2 to 12 digit code, see "Changing the Code". The factory code setting is 0000.

<long> Press the Menu key and hold it down for a moment.

Lock Press the "Lock" Foxkey.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "Lock".

Use the digit keys to enter the code.

For each digit entered, the display shows an "*".

☛

OK Press the "OK" Foxkey.

v V Press the "v" or "V" Foxkey repeatedly until the display shows the type of

OK Press the "OK" Foxkey.

lock you want.

The display shows "Done".

Note

You can lock either just the configuration ("Conf: locked") or the entire phone ("Phone: locked"). With "Phone: locked", your private data is protected from view and external calls can only be made from your phone as defined in the system setting.

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Using Supplementary Features for More Efficiency

Unlocking Your Phone

The display shows "Phone locked". You want to unlock your phone. You can use the code to unlock your phone. If you have forgotten the code, consult your system admin-

istrator.

Cancel Press the "Cancel" Foxkey.

You are prompted to enter the code.

Use the digit keys to enter the code.

For each digit entered, the display shows an "*".

☛

OK Press the "OK" Foxkey.

v V Press the "v" or "V" Foxkey repeatedly until the display shows "Tel.:

enabled".

OK Press the "OK" Foxkey.

You Are a Team Member

This section explains the different options provided by your phone to communicate in a team.

Using the Team Key

You and your team partners want to be reachable at all times as a team and be able to communicate with one another as quickly as possible.

By pressing a single key you can call a team partner or answer a call for anyone in the team. When a team partner receives or makes a call, the LED on your Team key is activated, acting as a busy

display. It flashes when the team partner receives a call. It remains lit while he is in a call.

The display shows "Done". The phone is unlocked.

Calling a Team Partner

You want to call a team partner as quickly as possible. Requirement: You have configured a configurable key as a Team key and stored the team partner's phone

number under it.

Pick up the handset.

You hear the dialling tone.

Press the Team key for the team partner.

The phone number and possibly the name of the team partner are shown on the display. The team partner is called.

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Using Supplementary Features for More Efficiency

Substituting for a Team Partner

Your team partner is called. The LED next to his Team key begins to flash. You know that your team partner is not at his desk at present and therefore decide to answer the call.

You can answer the call using the Team key. As soon as you have answered the call, your team partner is free again.

While the LED next to the Team key is flashing: Pick up the handset.

You hear the dialling tone.

Press the Team key.

You are through to the subscriber who is calling your team partner.

Note

Initiating an Announcement to a Team Partner

You want to tell a team partner something without waiting for a reply. With the Team key you can initiate an announcement to a team partner.

<2x short> Press the Team key for the team partner twice in quick succession.

<2x short> Initiating an announcement to a team partner using handsfree mode: Press

Depending on your phone's configuration, as soon as you pick up the handset you are immediately connected with your team partner.

Pick up the handset.

You hear the dialling tone.

You h ear t he acknowl edge men t ton e. The d isp lay s how s "An nou ncem ent to . ..". You c an now talk.

– or –

the Team key for the team partner twice in quick succession.

You h ear t he acknowl edge men t ton e. The d isp lay s how s "An nou ncem ent to . ..". You c an now talk.

You Want to Use Your Phone Efficiently in Special Situations

This section explains the different options provided by your phone for special situations.

Sending a Message

You are unable to reach an internal subscriber and thus want to leave a message. You can send a message to an internal subscriber. The message will appear on the person's display.

28 20321618en_ba_a0

Using Supplementary Features for More Efficiency

Requirement: The internal subscriber must have a phone capable of receiving messages. You can select the contents of your message from a list of 16 predefined texts. These texts can be edited

to suit your requirements. The predefined texts are specified in the system configuration.

Message Press the "Message" Foxkey.

v V Press the "v" or "V" Foxkey repeatedly until the display shows the message

Press the Menu key repeatedly until the display shows "Message".

you want.

Edit the message contents, if necessary.

☛

OK Press the "OK" Foxkey.

v V Use the "v" or "V" Foxkey to select the destination: "Subscriber", "Group"

or "All".

OK Press the "OK" Foxkey.

For subscriber and group: Enter the phone number.

☛

OK Press the "OK" Foxkey.

Note

The message is sent.

If the display shows "Not available", the message could not be sent.

Reading a Message

Your display shows "New message received" or "Other message received", followed by "Message ...". The Indicator LED is lit.

The read function is used to retrieve a received message from the memory so you can read it. The first message shown is the first message to have been received.

Read Press the "Read" Foxkey.

Delete To delete the message: Press the "Delete" Foxkey.

20321618en_ba_a0 29

The message is displayed for 8 seconds. If the message runs over several lines, the next line will then be displayed automatically.

To show the next line before the 8 seconds have elapsed: Press the Infokey.

The message is deleted; the next message is retrieved from the memory. Once the last message has been deleted, the phone switches back to the idle state.

– or –

Using Supplementary Features for More Efficiency

To end the reading process: Press the END key.

END

Note

Answering or Rejecting a Callback Message

Someone has asked you to call back. You can tell that there is a callback request because the Indicator LED is lit in the idle state.

The display shows "Please call back" and a phone number. You can either answer or reject the callback request.

Call To answer the callback request: Press the "Call" Foxkey.

Delete To reject the callback request: Press the "Delete" Foxkey.

Picking up a Call

You hear a phone ringing in your vicinity and want to pick up the call. With the call pick-up function you can pick up the call from the other phone on your own phone.

The phone switches over to the idle state. The message remains stored.

The next message is only retrieved from the memory once you have deleted a message.

The LED remains lit as long as there are still messages in the memory.

The person is called.

– or –

The callback request is rejected.

Call pick-up Press the "Call pick-up" Foxkey.

v V Press the "v" or "V" Foxkey repeatedly until the display shows "Subscriber".

OK Press the "OK" Foxkey.

Press the Menu key repeatedly until the display shows "Call pick-up".

The display shows the number of the phone from which you last picked up a call.

Enter the number of the phone from which you want to pick up the call.

☛

OK Press the "OK" Foxkey.

You are now connected with the caller.

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Using Supplementary Features for More Efficiency

Using the DTMF Mode

You want to be able to use your phone to control other equipment or to access certain services,such as remote polling of an answering machine or telebanking. For these services you need the DTMF mode.

When DTMF is activated, you hear a tone every time you press a key. When you make a call, DTMF is automatically activated: If you enter a phone number while in a call, your call partner will also hear the tones.

You can deactivate the DTMF mode in the configuration mode using "OFF". DTMF is then deactivated as default. You can then use the *-key to activate and deactivate the DTMF mode during a call. If DTMF is activated in the configuration mode using "ON", you cannot deactivate it during a call using the *-key.

Situation

<long> To activate/deactivate DTMF: Press the *-key and hold it down for a moment.

Note

DTMF is deactivated in the configuration mode using "OFF".

You hear the acknowledgement tone.

When you hang up, DTMF will once again be automatically deactivated if "OFF" is set for DTMF in the configuration mode. During the call you can activate and deactivate the DTMF mode by repeatedly pressing the *-key and holding it down for a moment.

Unlocking the Phone for One Call

You want to make a call on a phone that is locked or restricted for chargeable calls, for example a corridor phone or a phone in a meeting room.

Authorized subscribers can activate such phones so they can make one chargeable call. To do so, you will need your own phone number and a PIN. Any call charges incurred will be charged to you on a "user pays" basis.

Pick up the handset.

Enter *36. Enter your internal phone number.

☛

Note

Enter your PIN.

The phone is now activated. You hear the dialling tone.

PIN "0000" is not accepted. When you hang up, dialling by name and abbreviated dialling will be availa-

ble for the next 60 seconds. Enter the external phone number.

The external subscriber is called.

☛

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Using Supplementary Features for More Efficiency

Paging an Internal Subscriber

You are unable to reach an internal subscriber and thus want to page him. If the system is equipped with a paging system (PS), the person can be paged. The paged person can an-

swer from any phone.

Find Press the "Find" Foxkey.

Press the Menu key repeatedly until the display shows "Find".

Enter the phone number of the person to be paged

☛

OK Press the "OK" Foxkey.

The person is paged and sees your phone number on the pager.

Answering a Pager

Your pager is ringing and shows the phone number of the person trying to reach you. You can answer from any internal phone.

Call pick-up Press the "Call pick-up" Foxkey.

v V Use the "v" or "V" Foxkey to select "Pager".

OK Press the "OK" Foxkey.

Press the Menu key repeatedly until the display shows "Call pick-up".

Enter your own internal phone number.

☛

OK Press the "OK" Foxkey.

You are now connected with the person who paged you.

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Answering a General Call

Via the general call, you hear either your personal ringing pattern or the general ringing signal. You can answer from any internal phone.

Call pick-up Press the "Call pick-up" Foxkey.

v V Use the "v" or "V" Foxkey to select "General call".

OK Press the "OK" Foxkey.

Press the Menu key repeatedly until the display shows "Call pick-up".

You are connected with the person who made the general call.

Tracing Malicious Calls

You feel threatened or molested by a call and want the caller to be traced. With the MCID function, the provider is able to record the following call data:

• your phone number

• the caller's phone number

• the date and time of the call

MCID has to be enabled by your provider. Your provider will inform you about accessing the recorded call data.

Note

MCID has to be stored under a configurable key.

In a call: Press the function key for MCID.

– or –

After the call: Press the function key for MCID within 30 seconds.

Note

20321618en_ba_a0 33

MCID is not available in a conference call.

Using Supplementary Features for More Efficiency

You Are Using Line Keys

This section explains the different options provided by your phone if your system administrator has assigned you one or more configurable keys as Line keys. Line keys turn your phone into a key phone.

A line has a number which can be used to make an external call. One or usually several phones can be connected to this line, for example, in a travel agent's all the staff assigned to handling Europe as a travel destination. A Line key has an LED to indicate the line's status and lets you answer calls on that line.

If your phone has one or more Line keys, the top left-hand key on the array of configurable keys always belongs to your personal line.

Answering a Call on a Line Key

You are called on one or more Line keys. The LEDs next to the Line keys flash rapidly. You want to answer the call on one of the Line keys.

To decide which call to answer on which Line key, simply press one of the Line keys. If you pick up the receiver without pressing a Line key, you are connected with the call on the line with the highest priority.

Pick up the handset.

Connection with the line with the highest priority.

– or –

Press the Line key.

The line is selected.

Pick up the handset.

Connection with the selected line.

Making a Call via a Line Key

You want to make a call via a Line key. You can make a call via any free Line key. Each Line key has its own phone number; in other words when

you make a phone call you transfer the phone number belonging to the active Line key. The call charges are recorded separately for each Line key.

Enter the person's phone number.

☛

Press a free Line key.

The LED next to the Line key lights up. The line is selected. The person is called in handsfree mode.

Pick up the handset if necessary.

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Parking a Call Partner on a Line key

You are connected with your call partner via a Line key and decide to park the call. You can park your call partner on the current Line key.

Park Press the "Park" Foxkey.

The display shows "Done". The LED next to the Line key flashes slowly.

To retrieve a parked call party: Press the relevant Line key.

You are now through to the parked call partner again.

Switching Active Lines

You are in a call and want to answer a call on another Line key or make a call. You can switch lines by pressing a single key. The caller is automatically parked locally and later reactivat-

ed by pressing the corresponding Line key.

Press the Line key you want.

The call partner is now parked. The selected line is activated.

To retrieve a parked call party: Press the relevant Line key.

You are now through to the parked call partner again.

Note

To retrieve a parked call party: Press the relevant Line key. However: You cannot use this method to take calls on busy lines.

Activating/Deactivating Functions by Remote Control

You are not at your desk and want to set various functions on your phone from a different phone. You can activate/deactivate many of your phone's functions by remote control from a different phone.

Remote control has to be enabled for your phone in the system. Remote control is possible from within and from outside the system. For external remote control, the sys-

tem administrator has to give you the dial-in number. The remote control is initiated using a special */# procedure. You can then enter the function commands

and */# procedures in the usual way.

To remote control from a third-party phone: Pick up the handset.

To initiate remote control: Enter */# procedure *06.

☛

enter your phone number. Enter the */# procedure for activating/deactivating the function you want.

☛

Put the handset on-hook.

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Personalizing Your Phone

Basic Settings

This section explains how to adapt your phone's basic settings to suit your personal requirements.

Setting the Display Contrast

You may find the display is too bright or too dark. You can adjust the display contrast.

<long> Press the Menu key and hold it down for a moment.

Display Press the "Display" Foxkey.

v V Set the contrast with the "v" or "V" Foxkey.

OK Press the "OK" Foxkey.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "Display".

The display shows the current contrast setting.

The contrast setting is stored.

Configuring the DTMF Mode

You want to decide whether the DTMF mode is to be activated or deactivated as default on your phone. This setting can be made in the configuration mode.

<long> Press the Menu key and hold it down for a moment.

DTMF Press the "DTMF" Foxkey.

v V Use the "v" or "V" Foxkey to activate or deactivate the DTMF mode.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "DTMF".

OK Press the "OK" Foxkey.

The setting is stored.

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Personalizing Your Phone

Selecting a Language

The display text is not in the language you want. You can select a different language in the configuration mode. The menu item under which you select

your language is marked by an "*" in front of the word for "language" in the language of your choice, e.g. "*Language" for English.

Situation

<long> Press the Menu key and hold it down for a moment.

*Language Press the "*Language" Foxkey.

v V Use the "v" and "V" Foxkeys to select the language you want, e.g. "Eng-

OK Press the "OK" Foxkey.

German is set as the language on your phone.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "*Language".

The display shows the set language.

lish".

The display text appears in your selected language.

Setting the Volume during a Call

You want to adjust the volume while in a call. This automatically adjusts the volume of the handset and loudspeaker. The new volume will remain stored even after the call is ended.

To reduce the volume: Press the – key.

To increase the volume: Press the + key.

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Personalizing Your Phone

Using the Headset

You want to phone using the headset. A headset can be connected instead of the handset. You can also activate and deactivate the headset

operation in the configuration mode. When the headset mode is activated, you answer calls with the Loudspeaker key. The phone does not

switch to open listening when you do so. To end the call, use the Loudspeaker key again.

Note

<long> Press the Menu key and hold it down for a moment.

Headset Press the "Headset" Foxkey.

v V To activate/deactivate headset operation: Use the "v" or "V" Foxkey to se-

OK Press the "OK" Foxkey.

When using the headset mode to make phone calls, you can also use the "Open listening" Foxkey to switch on the phone's loudspeaker. If you are using the headset mode to make phone calls and open listening is activated, you can activate handsfree operation by pressing the "Handsfree operation" Foxkey. The headset is then deactivated automatically. The phone's loudspeaker and microphone are activated. If you are using the headset mode to make phone calls and open listening is activated, you can activate handsfree operation by pressing the "Handsfree operation" Foxkey. The headset is activated. The phone's loudspeaker and microphone are activated.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "Headset".

The display shows "On" or "Off".

lect between "On" and "Off".

Changing the Code

You want to change the code used for locking/unlocking your phone (see "Locking your Phone" and "Unlocking your Phone").

The factory setting is the digit combination "0000"; you can select any 2 to 12-digit combination for your new code.

If you have forgotten the current code, your system administrator will be able to help.

<long> Press the Menu key and hold it down for a moment.

Code Press the "Code" Foxkey.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "Code".

The display shows "Old code:".

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Personalizing Your Phone

Use the digit keys to enter the current code.

For each digit entered, the display shows an "*".

☛

OK Press the "OK" Foxkey.

The display shows "New code:".

Use the digit keys to enter the new code.

For each digit entered, the display shows an "*".

☛

OK Press the "OK" Foxkey.

The display shows "Confirmation:".

Use the digit keys to enter the new code a second time.

For each digit entered, the display shows an "*".

☛

OK Press the "OK" Foxkey.

The new code is stored.

Entering the Display Text for the Idle State

You want to change the text displayed by your phone in the idle state. Instead of the date and/or time you can enter a personal text for the text displayed in the idle state.

<long> Press the Menu key and hold it down for a moment.

Text Press the "Text" Foxkey.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "Text".

The display shows "Idle text: ...".

Use the digit keys to enter the text.

☛

OK Press the "OK" Foxkey.

20321618en_ba_a0 39

The text is stored.

Personalizing Your Phone

Automatic Handsfree

You want to answer a call without picking up the handset or pressing a key. In the configuration mode you can choose whether your phone should immediately and automatically

activate handsfree operation after one ring, for incoming calls or announcements.

<long> Press the Menu key and hold it down for a moment.

Handsfree operation Press the "Handsfree operation" Foxkey.

v V Use the "v" or "V" Foxkey to select the type of call for which handsfree op-

OK Press the "OK" Foxkey.

The configuration mode is activated.

Press the Menu key repeatedly the display shows "Handsfree operation".

eration is to be activated automatically.

The setting is stored.

Setting the Alpha Keyboard to Your Language

You have connected an alpha keyboard to your phone and want to adapt the layout of the alpha keyboard to your language.

In the configuration mode you can select whether or not the alpha keyboard should to be laid out for English (i.e. first row of letters begins with "QWERTY" rather than "QWERTZ" on non-English keyboard layouts).

<long> Press the Menu key and hold it down for a moment.

Alpha keyboard Press the "Alpha keyboard" Foxkey.

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "Alpha keyboard".

v V Use the "v" and "V" Foxkeys to select between "QWERTZ" and "QWER-

OK Press the "OK" Foxkey.

TY".

The setting is stored.

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Personalizing Your Phone

Setting the Ringing Properties

This section explains how to set your phone's ringing tone properties.

Setting the Ringing Volume on the Phone while it is Ringing

You want to adjust the ringing volume. You can adjust the ringing volume while the phone is ringing.

Quieter: Press the – key.

Louder: Press the + key.

Setting the Ringing Properties on the Phone

You want to change the way in which your phone rings. You can set the ringing volume, ringing rate, and ringing melody.

<long> Press the Menu key and hold it down for a moment.

Ring Press the "Ring" Foxkey.

v V Set the ringing volume with the "v" or "V" Foxkey.

OK Press the "OK" Foxkey.

v V Select the ringing melody with the "v" or "V" Foxkey.

OK Press the "OK" Foxkey.

v V Set the ringing rate with the "v" or "V" Foxkey.

OK Press the "OK" Foxkey.

Note

The configuration mode is activated.

Press the Menu key repeatedly until the display shows "Ring".

The display shows "Ringing volume".

The display shows "Ringing melody".

The display shows "ringing rate".

The ringing properties are stored.

You can test the setting using the "Test" Foxkey.

20321618en_ba_a0 41

Personalizing Your Phone

Phone Book Management

This section explains how to enter a subscriber into the phone book, and how to edit or delete a phone book entry.

Creating a New Phone Book Entry

You want to store your own phone numbers. You can save and change your own phone numbers on your phone. You cannot change the phone num-

bers stored in the system.

Phone book Press the "Phone book" Foxkey.

Edit Press the "Edit" Foxkey.

New Press the "New" Foxkey.

Press the Menu key repeatedly in the idle state until the displays shows "Phone book".

The display shows "Edit".

The display shows "New".

The display shows "Enter number".

Use the digit keys to enter the phone number you want to store.

☛

OK Press the "OK" Foxkey.

The display shows "Enter name".

Note

The text mode for letter input is automatically activated.

Use the digit keys to enter the name of the party you want to store.

☛

OK Press the "OK" Foxkey.

Editing a Phone Book Entry

You want to edit a phone number stored on your phone. You can only edit the entries for your own phone numbers, i.e. those stored on your phone. You cannot

edit the phone numbers stored in the system.

The changes are now stored.

Phone book Press the "Phone book" Foxkey.

Press the Menu key repeatedly in the idle state until the displays shows "Phone book".

The display shows "Edit".

42 20321618en_ba_a0

Personalizing Your Phone

Edit Press the "Edit" Foxkey.

Browse Press the "Browse" Foxkey.

v V To find an entry: Press the "v" or "V" Foxkey.

Note

Change To change an entry: Press the "Change" Foxkey.

The display shows "Browse".

The display shows the entry's phone number.

You now have different options:

The display shows the old phone number.

Use the digit keys to enter the new phone number.

☛

OK Press the "OK" Foxkey.

The display shows the old name.

Use the digit keys to enter the new name.

☛

OK Press the "OK" Foxkey.

Delete Press the "Delete" Foxkey.

The data is now stored.

– or –

To delete an entry: Press the Menu key repeatedly until the display shows "Delete".

The entry is empty.

Configuring the Keys

This section explains how to assign phone numbers and functions to a configurable key. There are two key types for storing numbers:

• A configurable key – accessible at all times

• The Foxkey itself – accessible only in the idle state

20321618en_ba_a0 43

Personalizing Your Phone

Storing a Number under a Key – Number Key

You want to call up a frequently used phone number with a single keystroke rather than enter it digit by digit.

You can store a phone number complete with name under any key that is configurable. The key automatically becomes a number key.

Each configurable key is assigned 2 storage spaces, which means you can store 2 phone numbers under a single configurable key. The Foxkey has only one storage space.

<long> To store a phone number under a configurable key: Press the key and hold

it down for a moment.

– or –

<long> To store a phone number under the Foxkey: Press the Foxkey and hold it

down for a moment in the appropriate place in the idle state.

Note

v V Use the "v" or "V" Foxkey to select "Number key".

OK Press the "OK" Foxkey.

From here on, the operating sequence is the same as for: Storing under a configurable key (2 storage locations) and storing under the Foxkey (1 storage location).

Key already configured: See "Clearing a key".

Display shows "Enter number".

1. Enter the phone number.

☛

OK Press the "OK" Foxkey.

The display shows "Enter name".

Enter the name.

☛

OK Press the "OK" Foxkey.

1. The first phone number is stored; the display shows "Enter number".

2. Enter the phone number.

☛

OK Press the "OK" Foxkey.

The display shows "Enter name".

44 20321618en_ba_a0

Personalizing Your Phone

Enter the name.

☛

OK Press the "OK" Foxkey.

Storing a Function under a Key – Function Key

You want to call up a frequently used function, for example "call diversion", using a single keystroke rather than having to enter it by hand.

You can store a function under two different keys:

• A configurable key – accessible at all times

• The Foxkey itself – accessible only in the idle state

A function key is assigned 2 memories. Usually a function

• is activated with the instruction sequence of memory 1

• and is deactivated with the instruction sequence of memory 2

The LED next to the function key indicates the key status:

• Lit: Function activated

• Not lit: Function is deactivated

2. The second phone number is stored.

<long> To store a function under a configurable key: Press the key and hold it down

for a moment.

Key not configured: The display shows "Number key".

– or –

Press the Info key repeatedly until the display shows your personal Foxkey allocation.

<long> Storing a function under the Foxkey: Press the Foxkey and hold it down for

Note Note

v V Use the "v" or "V" Foxkey to select the "Function key" entry.

OK Press the "OK" Foxkey.

v V Use the "v" or "V" Foxkey to select the function.

Note

20321618en_ba_a0 45

a moment in the appropriate place in the idle state.

Key not configured: The display shows "Number key".

Key already configured: See "Clearing a key".

From here on, the operating sequence is the same as for: Storing under a configurable key and storing under the Foxkey.

See the "Keys" menu item in the section "Menu Overview".

Personalizing Your Phone

OK Press the "OK" Foxkey.

The display shows "MEMORY1: ..." and the code for the selected function or - if necessary - the menu for configuring the function.

If necessary, configure the function.

☛

Note

OK To confirm the function and setting: Press the "OK" Foxkey.

OK Press the "OK" Foxkey.

Storing a Team Partner under a Key – Team Key

You and your team partners want to be permanently available as a team. You want to be able to call one another using by pressing a key.

You can configure a configurable key as a Team key and then assign it to a team partner. You can choose whether you also want a ringing signal in addition to the flashing LED whenever a team

partner is called. You can configure a ringing delay for the ringing tone. You can choose between answering directly using automatic handsfree operation, picking up the handset

and pressing the Team key.

<long> Press the configurable key and hold it down for a moment.

See also "Defining Functions".

The display shows "MEMORY2: ..." and the code for deactivating the function.

The function is stored under the key. The display briefly shows "Key is stored".

Key not configured: The display shows "Number key".

Note

v V Use the "v" or "V" Foxkey to select the "Team key" entry.

OK Press the "OK" Foxkey.

Key already configured: See "Clearing a key".

Display shows "Enter number".

Enter the phone number.

☛

OK Press the "OK" Foxkey.

v V Use the "v" or "V" Foxkey to select ringing/ringing delay.

OK Press the "OK" Foxkey.

46 20321618en_ba_a0

The display shows "Ringing properties: Ringing/Ringing delay".

"Off" for no ringing tone, "On" for immediate ringing tone, and "After 10 seconds", "After 20 seconds" and "After 30 seconds".

The display shows "Melody".

Personalizing Your Phone

v V Use the "v" or "V" Foxkey to select the melody:

Note

OK Press the "OK" Foxkey.

v V Use the "v" or "V" Foxkey to select the rate:

Note

OK Press the "OK" Foxkey.

v V To change the settings used to answer a call: Use the "v" or "V" Foxkey to

Note

OK Press the "OK" Foxkey.

Note

v V Use the "v" or "V" Foxkey to select priority 1 - 8.

Note

OK Press the "OK" Foxkey.

You can test the setting using the "Test" Foxkey.

The display shows "Rate".

You can test the setting using the "Test" Foxkey.

The display shows "Answer".

select the answering mode: "Key" for answering the call by pressing the Team key; "Handset" for answering by picking up the handset; and "Handsfree" for automatically answering with handsfree.

The "Handset" and "Handsfree" settings only work when the ringing signal is activated.

The display shows "Priority" or "No priority".

The "Priority" function is available only if you selected "Handset" or "Handsfree" as the answering mode.

1 stands for the highest priority; 8, for the lowest.

The settings are stored.

Clearing a Key

You want to clear the assignment made to a configurable key. The function "Clear key" is available for this purpose in the configuration mode.

<long> Press the configurable key and hold it down for a moment.

<long> Press the Foxkey and hold it down for a moment.

20321618en_ba_a0 47

The display shows the key type.

– or –

The display shows the key type.

Personalizing Your Phone

v V Use the "v" or "V" Foxkey to select the "Clear key" entry.

OK To clear a key: Press the "OK" Foxkey.

The key configuration is cleared.

Configuring Line Keys

This section explains out how to adapt your Line key settings to suit your personal requirements.

Note: Your system administrator will determine whether your phone has Line keys.

Setting the Response of a Line Key

You want to set the response of a Line key in case you are called on that Line key. You can choose whether you also want a ringing signal in addition to the flashing LED when you receive

a call on a Line key. You can configure a ringing delay for the ringing tone. You can choose between answering directly using automatic handsfree operation, picking up the handset

and pressing the Team key.

<long> Press the Line key you want and hold it down for a moment.

OK Press the "OK" Foxkey.

v V Use the "v" or "V" Foxkey to select ringing/ringing delay.

OK Press the "OK" Foxkey.

The display shows "Line key".

The display shows "Ringing properties: Ringing/ringing delay".

"Off" for no ringing tone, "On" for immediate ringing tone, and "After 10 seconds", "After 20 seconds" and "After 30 seconds".

The display shows "Melody".

v V Use the "v" or "V" Foxkey to select the melody:

Note

OK Press the "OK" Foxkey.

v V Use the "v" or "V" Foxkey to select the rate:

Note

OK Press the "OK" Foxkey.

You can test the setting using the "Test" Foxkey.

The display shows "Rate".

You can test the setting using the "Test" Foxkey.

The display shows "Answer".

48 20321618en_ba_a0

Personalizing Your Phone

v V To change the settings used to answer a call: Use the "v" or "V" Foxkey to

Note

OK Press the "OK" Foxkey.

Note

v V Use the "v" or "V" Foxkey to select priority 1 - 8.

Note

OK Press the "OK" Foxkey.

v V Use the "v" or "V" Foxkey to select the type of line seizure:

OK Press the "OK" Foxkey.

select the answering mode: "Key" for answering the call by pressing the Line key; "Handset" for answering by picking up the handset; and "Handsfree" for automatically answering with handsfree.

The "Handset" and "Handsfree" settings only work when the ringing signal is activated.

The display shows "Priority" or "No priority".

The following function is available only if you selected "Handset" or "Handsfree" as the answering mode.

1 stands for the highest priority; 8, for the lowest.

The display shows "Seize".

"Key" for connecting with the corresponding line by pressing the Line key, "Handset" for connecting with the corresponding line by picking up the handset.

The settings are stored.

20321618en_ba_a0 49

Personalizing Your Phone

Defining Functions

This section explains how to activate an individual function, for example call diversion, with the aid of function commands and how to assign it to a key.

Foxkey Function

You want to know the status of a function stored under the Foxkey. The T check mark on the display indicates whether or not the function is activated:

• T visible to the left of the function name: Function is activated.

• T not visible: Function is deactivated.

Function Commands

You can use function commands to define a function to suit your personal requirements. A function can consist of one or more function commands, the function code and the phone number. You can either carry out a function directly or store it under a key.

The following function commands are available (see "Entering letters and characters"):

"A" Seize line with highest priority "I" Seizes line "X" Disconnect "P" 1 second pause before the next operation "Lxx" Seize line xx (Line keys) "N" Use the phone number entered in call preparation "." Control key function "Z" Activate/deactivate DTMF mode "R" Use the phone number last dialled

Examples of how to define a function:

"IR" Seize line ("I"),

dial phone number last dialled ("R") "I201" Seize line ("I") and dial phone number 201 "I*21201X" Seize line ("I"),

activate call diversion ("*21") to phone number 201,

disconnect ("X")

Note

Functions are carried out depending on the current status. There are two possible states: "In a call" and "Not in a call" (see Table "*/# Procedures").

Text mode has to be activated before you can enter function commands.

50 20321618en_ba_a0

Alpha Keyboard and Extended Keypad

Alpha Keyboard

The alpha keyboard can be used for the following purposes:

• For even quicker, more convenient dialling by name

• For editing texts, entries and settings in the simplest possible way

• For "remote control" of the phone using shortcuts

Shortcut ... for key/operation Shortcut ... for key/operation Return Foxkey to the left (=Fox menu

item 1, usually OK)

End END key Cursor on the

Tab Jumps to the next editing field Cursor up In a list moves up one line to the

Del Correction key Cursor down In a list moves down one line to

Control+A Calls up the list of answered

calls Control+C Edit "Copy" Control+V Edit "Paste" Control+I Info key Control+X Edit "Cut" Control+L Loudspeaker on/off Control+1 Fox menu item 1 Control+M Menu key Control+2 Fox menu item 2 Control+N Notepad key Control+3 Fox menu item 3 Control+P Calls up the private phone book Control+4 Fox menu item 4 Control+R Calls up the last-number redial

list Control+S Microphone on/off Control+6 Fox menu item 6

Cursor on the right

left

Control+U Calls up the list of callers

Control+5 Fox menu item 5

Cursor to the right

Cursor to the left

next line, or if no line is highlighted: highlight the bottom line

the next line, or if no line is highlighted: highlight the top line

Control+6 means: Press Control key and digit key 6 simultaneously.

Extended Keypad

You can use the 10 keys complete with LEDs on the extended keypad as well as the configurable keys on the phone itself.

Up to three extended keypads can be connected to a phone.

20321618en_ba_a0 51

Installation and First-Time Operation

Putting Your Phone into Operation

Note: Phone plug designs vary from country to country.

Logging your phone on

Your system administrator has to prepare the system before you can log on your phone.

Connecting your handset to the phone

1. Plug the connector at the rippled end of the handset cord into the socket near the handset's microphone.

2. Plug the connector at the loose end of the cord into the small socket on the underside of the phone.

Connecting your phone to the system

1. Plug the connector on the phone cord on the underside of the phone into the socket with the phone symbol.

2. Feed the cable through the strain relief device.

3. Plug the other end of the cable into the phone socket outlet.

Labelling Configurable Keys

The last page of the Operating Instructions contains labels for the configurable keys. Proceed as follows:

1. Make a copy of the last page of these Operating Instructions and cut out the label.

2. On the label make a note of the stored functions or of the names corresponding to the numbers stored.

3. Carefully remove the transparent cover next to the configurable keys.

4. Place the label into the recess next to the configurable keys.

5. Carefully replace the transparent cover.

52 20321618en_ba_a0

Installation and First-Time Operation

Supplementary Equipment: Alpha Keyboard and Extended Keypad

You can connect up to three items of supplementary equipment to your phone. The choice of supplementary equipment to be connected is up to you. For example you can connect

• up to 2 extended keypads and one alpha keyboard

• or up to 3 extended keypads.

Connecting an Extended Keypad

You can connect one to three extended keypad(s) to your phone, each keypad having 10 configurable keys. Each key has an LED for visual signalling.

1. Unplug the phone cord from the socket on the underside of the phone.

2. Attach the extended keypad to the right of the phone: Push the two attachment tabs into the attachment tab slots on the extended keypad until you feel them click into place. Fit the projecting extremities of the attachment tabs into the phone's attachment tab slots.

3. Plug the cord into the supplementary equipment socket on the underside of the phone.

4. Feed the cord on the underside of the extended keypad and on the underside of the phone through the strain relief device.

5. Plug the phone cord back into the socket on the underside of the phone. The extended keypad is now ready for operation.

20321618en_ba_a0 53

Installation and First-Time Operation

Connecting an Alpha Keyboard

You can also connect an alpha keyboard to your phone. The alpha keyboard simplifies the use of dialling by name, the editing functions and the configuration. You can also use the alpha keyboard to operate your phone and to run the main phone functions using function keys or shortcut keys.

1. Unplug the phone cord from the socket on the underside of the phone.

2. Plug the cord of the alpha keyboard on the underside of the phone or - if connected - on the underside of the extended keypad into the supplementary equipment socket.

3. Plug the phone cord back into the socket on the underside of the phone. The alpha keyboard is ready for operation.

4. The key layout (QWERTY or QWERTZ) is preset. You can change it on the phone's configuration menu under the menu item "Alpha keyboard", see the section on "Menu Overview" in the Operating Instructions.

54 20321618en_ba_a0

Troubleshooting

Your call partner cannot hear you or you cannot hear your call partner

Make sure the handset cord is correctly plugged into both the handset and the telephone (see "Installation and First-Time Operation").

Handset off-hook, no dialling tone, no display

Make sure the phone cord is correctly plugged in to both the telephone and the telephone socket (see "Installation and First-Time Operation").

Display shows "Incorrect phone type" – Indicator LED is flashing slowly in idle state

The phone registered originally was of a different type. The settings available (i.e. the telephone's phone book, the freely configurable keys) are not your own but those of the phone registered originally.

To register your phone, go to the "Phone book" menu. Press "Edit". The display shows "Log on new set". Press "Yes". The LED goes out: Your phone is now registered. Press the END key to return to idle state.

The personal settings taken from the original phone are not altered by the logon procedure.

Display is working, but connection is not possible

Your phone may be locked. Unlock your phone (see "Locking/unlocking your phone").

Configurable keys cannot be configured

The configuration may be locked. Unlock your phone (see "Locking/unlocking your phone").

The display shows: "Trying to Register"

The telephone cannot be registered. Consult your system administrator.

The display shows: "Connection Overloaded"

The line is too long. There is not enough power available when two phones are connected. Consult your system administrator.

Insufficient display contrast

The setting for the display contrast is inadequate. Alter the setting in the configuration mode, see "Setting the Display Contrast".

Impaired sound quality during handsfree operation

The sound quality can be affected if the volume is too loud – turn down the volume. If the sound quality fluctuates, consult your system administrator.

Note

For all other messages, consult your system administrator.

20321618en_ba_a0 55

*/# Procedures

Functions are normally activated using the Foxkey. However, you can also use */# procedures to activate functions. The following tables show which functions are supported by your system.

You can either enter a */# procedure directly or store it under a key.

In a call

*/# procedure

Request callback *38

Request callback

• Activate message if call party is busy

• Activate message if call party is available

Return to call party on hold 1

Broker between enquiry call party and call party 2

Park call party in system park position *76

Hold a conference call

• Set up from current call

• Exclude all internal subscribers

Answer call waiting

• Reject

• Answer, put current call on hold

• Answer, terminate current call

• Answer, with conference

Answer intrusion

• Reject

• Answer, put current call on hold

• Answer, terminate current call

Intrude into current call *44 7

*37 *37

*31

Control key

9 9

0 2 1 3

0 2 1

Change cost centre *78 <CC No.> 8

56 20321618en_ba_a0

Not in a call

The control key on an attached keyboard has no function.

*/# Procedures

Clear callback #37

Divert calls

•Protect against

• Allow to own phone

• Activate unconditional call diversion

• Clear unconditional call diversion

• Activate unconditional call diversion to last configured SC

• Clear unconditional call diversion to last configured SC

• Activate call diversion to pre-configured SC

• Clear call diversion to pre-configured SC

• Activate call diversion if busy

• Clear call diversion if busy

• Activate call diversion to last configured SC if busy

• Clear call diversion to last configured SC if busy

• Activate call diversion to standard message

• Clear call diversion to standard message

• Activate call diversion to pager or general call

• Clear call diversion to pager or general call

Call forwarding

•Protect against

• Allow to own phone

• Activate call forwarding

• Clear call forwarding

• Activate call forwarding to last configured SC

• Clear call forwarding to last configured SC

• Activate call forwarding to pre-configured SC

• Clear call forwarding to pre-configured SC

• Activate call forwarding to pager or general call

• Clear call forwarding to pager or general call

*02 #02 *21 <SC No.> #21 *21# #21 *22 #22 *67 <SC No.> #67 *67# #67 *24 <Text No.> #24 *28

#28

*02 #02 *61 <SC No.> #61 *61# #61 *62 #62 *68 #68

*/# procedure

Remote control

X X X X

X X X

X X X X

Park call party

• Connect with parked call party

Set up a conference call

• Pre-configured

• Variable

Call waiting

• Activate

•Protect against

• Allow to own phone

20321618en_ba_a0 57

*76 #76

*70 <Conf. No.> *71 <SC No.1> * to <SC

No. 5

> #

*43 *04 #04

X X

*/# Procedures

*/# procedure

Announcement

• To a subscriber

• To a group

• Answer to group

Send message

• To a subscriber

• To a group

• To all

Answer call *86 <SC No.>

Log into / out of user group (UG)

• Log into all user groups

• Log out of all user groups

• Log into a particular user group

• Log out of a particular user group

Lock/unlock the phone

• Lock with new code

• Lock with code last used

• Unlock with new code

Unlock phone for 1 call

(SC No.: own phone number)

Page subscriber over paging system

• Page in prefix dialling

• Page in suffix dialling

*7998 <SC No.> *79 <GR No.> *89

*3598 <SC No.> <Message No.> # *35 <GR No.> <Message No.> # *3599 <Message No.> #

*4800 #4800 *48 <User group No.> #48 <User group No.>

*33 <Code> *33# #33 <Code>

*36 <SC No.> <PIN>

*81 <SC No.> *81

Remote control

X X X

X X X X

Answer the pager

• With one search path

• With several search paths

Answer general call

• Coded ringing

• Ringing signal

Activate/deactivate an appointment reminder call

• Activate standing order

• Clear standing order

• Activate single order

• Clear single order

Deactivate all active functions

(except user group)

*82 *82 <SC No.>

*82 *83

*56 <hh mm> #56 *55 <hh mm> #55

*00 X

X X X X

58 20321618en_ba_a0

*/# Procedures

*/# procedure

Intrusion

•Protect against

• Allow to own phone

Activate exchange access with charge recall *32 <SC No.>

Switch the phone network manually – LCR (fallback)

(after fallback the external phone number last dialled is selected automatically)

Announcement service

• Activate group 1 or 2

• Deactivate group 1 or 2

Activate/deactivate function via third-party phone (remote control)

(Enter number of own phone)

Follow me

• Activate

•Clear

Control relays

• Activate

• Deactivate

Do not disturb (call protection)

• Activate

• Deactivate

*04 #04

*90

*93 1 or 2 #93 1 or 2

*06 <SC No.> <Function>

*23 <SC No.> #23

*755...*757 #755...#757

*26 #26

Remote control

X X

Route calls/functions via switch groups

• Switch group x, switch position 1

• Switch group x, switch position 2

• Switch group x, switch position 3

x: 2...9

Open door

x: 1 or 2

Request callback

• Activate message

• Clear message from third-party phone

1) The phone number definition and range depend on the system.

20321618en_ba_a0 59

*85 <x> 1 *85 <x> 2 *85 <x> 3

*75 <x>

*38 <SC No.> #38 <SC No.>

X X

Menu Overview

Press Menu ke

Directory entr

all Abbreviation Diallin Internal Private

Modify (private)

New

Nummer

View

0...29 Modif

Read Delete

Answered calls

list

Call Delete

Diversion

Divert to subscriber

Number

Divert to messa

1...16

Divert on bus

Number

Forwarded to subscriber

Number

Pick u

Subscriber

Number

Hunt

roups

Messa

1...16 to subscriber

Number

rou

Nubmer

to all

Announcement:

to subscriber

Number

rou

Number

Confi

uration

see "Confirm with lon

Number

Name

number

Name

click on Menu key"

60 20321618en_ba_a0

Confirm with long click on Menu ke

ging

y g

p up

ging

Rin

Ringing signal volume: 1...8

Melod

: 1...8

Ringing signal speed: 1...8

Barrin

Code

hone free

Tele Tele

hone barred

Confi

uration barred

Code

Old code

New code

Confirm

to be configured

Press ke

Number ke

Memory1: Number

Memor

Function ke

Team ke

2: Number

configurable Confi

urable function Park Do not disturb Handsfree Discreet rin Diversion Routin

Gr1Pos2, Gr1Pos3, ..., Gr9Pos3

Rela

Relay 1 Rela

Rela

Courtes

rou

Courtesy group 1

Barrin

Call waiting barred Announcement barred

Remote Maintenance

On Onl

Once MCID ACD

Lo Pause

time

Wra

User

roup off AllUsrGr UsrGrp1 ... UsrGrp29

Number

Ring: On, Off, delay 10 sec, delay 20 sec, delay 30 sec Rin

signal volume: 1...16

Rin

signal speed: 1...8

Answer: ke

Seizure: no priorit

Answer: handset

Seizure: Priorit

Answer: Handsfree

Seizure: Priorit

Menu Overview

: 1...8

20321618en_ba_a0 61

Menu Overview

ging

guag

play

Line Ke

Ring: On, Off, delay 10 sec, delay 20 sec, delay 30 sec

Rin

signal volume: 1...16

Rin

signal speed: 1...8

Answer: ke

Seizure: no priorit

Answer: handset

Seizure: Priorit

Answer: Handsfree

Delete ke

Foxtaste

Entr

1...2

Number ke

Memory1: Number

Function ke

Function list

Delete ke

Text

Idle text

*Lan

rache,Language,Langue,Lingua

Handsfree

Off On For announcements

hakeyboard

QWERTY QWERTZ

Headset

On Aus

DTMF

On Off

Dis

Contrast: 1...4

Test

Service

Warnin

End

Seizure: Priorit

: 1...8

62 20321618en_ba_a0

Index

*/# Procedures.............................................................................................................................56

Absence key.............................................................................................................................3, 23

Activate exchange access with charge recall.................................................................................59

Activate function via third-party phone......................................................................................... 59

Activate/deactivate function by remote control............................................................................. 35

Activating/deactivating DTMF.......................................................................................................31

Allow to own phone/Protect against............................................................................................. 59

Alpha key....................................................................................................................................... 3

Alpha Keyboard ..................................................................................................................... 51, 54

Announcement ............................................................................................................................ 58

Announcement service ................................................................................................................. 59

Answer call ..................................................................................................................................58

Answer/reject intrusion................................................................................................................. 56

Answering a call............................................................................................................................. 8

Answering a general call .............................................................................................................. 33

Answering a Pager.......................................................................................................................32

Answering call waiting .................................................................................................................19

Answering/rejecting a callback message .......................................................................................30

Appointment reminder call........................................................................................................... 58

Basic settings................................................................................................................................36

Broker.......................................................................................................................................... 56

Brokering..................................................................................................................................... 21

Call charges ...................................................................................................................................8

Call diversion.......................................................................................................................... 24, 57

Call duration.................................................................................................................................. 8

Call forwarding ...................................................................................................................... 25, 57

Call list.........................................................................................................................................17

Call on a Line key.........................................................................................................................34

Call preparation ........................................................................................................................... 13

Call protection ............................................................................................................................. 59

Call waiting.................................................................................................................................. 57

Calling a team partner.................................................................................................................. 27

Change cost centre ...................................................................................................................... 56

Changing the code.......................................................................................................................38

Clear callback............................................................................................................................... 57

Clearing a clear ............................................................................................................................ 47

Conference call................................................................................................................ 23, 56, 57

Configurable keys.......................................................................................................................... 3

Configuring DTMF........................................................................................................................ 36

Configuring Line keys...................................................................................................................48

Configuring the DTMF mode........................................................................................................36

Configuring the keys.................................................................................................................... 43

Connect....................................................................................................................................... 22

Connection Overloaded................................................................................................................ 55

Control relays............................................................................................................................... 59

Correcting your input................................................................................................................... 14

Correction key................................................................................................................................3

Creating a phone book entry........................................................................................................ 42

Cursor keys.................................................................................................................................. 14

Deactivate functions.....................................................................................................................58

Declaration of Conformity............................................................................................................ 67

20321618en_ba_a0 63

Index

Defining functions........................................................................................................................ 50

Dialling a phone number ................................................................................................................ 9

Dialling by name.................................................................................................................... 15, 16

Dialling from the call list............................................................................................................... 17

Dialling from the list of answered calls ......................................................................................... 18

Dialling with a configurable key ................................................................................................... 18

Dialling with the Alpha keyboard ................................................................................................. 17

Display....................................................................................................................................... 3, 4

Display elements............................................................................................................................ 2

Diversion...................................................................................................................................... 24

Diverting a call ............................................................................................................................. 24

Do not disturb.............................................................................................................................. 59

DTMF mode................................................................................................................................. 31

Editing a phone book entry.......................................................................................................... 42

END key......................................................................................................................................... 3

Ending the call...............................................................................................................................8

Enquiry call during an active call................................................................................................... 21

Entering a phone number in call preparation................................................................................ 13

Entering characters ...................................................................................................................... 12

Entering digits.............................................................................................................................. 12

Entering letters............................................................................................................................. 12

Entering the Display Text for the Idle State................................................................................... 39

Equipment provided....................................................................................................................... 6

Extended Keypad................................................................................................................... 51, 53

Fallback........................................................................................................................................ 59

Finding by paging system............................................................................................................. 32

First-Time Operation..................................................................................................................... 52

Follow me.................................................................................................................................... 59

Forwarding .................................................................................................................................. 25

Forwarding a call.......................................................................................................................... 25

Foxkey ....................................................................................................................................... 3, 4

Foxkey Function........................................................................................................................... 50

Freisprechen.................................................................................................................................40

Function.........................................................................................................................................4

Function commands..................................................................................................................... 50

Function key ............................................................................................................................ 3, 45

Functions..................................................................................................................................... 56

General call.................................................................................................................................. 58

Handsfree mode ...................................................................................................................... 4, 10

Headset operation........................................................................................................................ 38

Hook switch................................................................................................................................... 3

Incorrect phone type....................................................................................................................55

Indicator LED................................................................................................................................14

Info key.......................................................................................................................................... 3

Information.................................................................................................................................... 4

Initiating an Announcement......................................................................................................... 20

Initiating an Announcement to a Team Partner ............................................................................ 28

Installation................................................................................................................................... 52

Intrude into current call................................................................................................................ 56

Intruding on an internal subscriber............................................................................................... 20

Key phone ................................................................................................................................... 34

64 20321618en_ba_a0

Index

Keypad........................................................................................................................................... 3

Language selection.......................................................................................................................37

LCR.............................................................................................................................................. 59

Leaving a message .......................................................................................................................25

LED ............................................................................................................................................ 3, 3

Liability...........................................................................................................................................7

Line key.................................................................................................................................... 3, 34

List of answered calls.................................................................................................................... 18

Locking........................................................................................................................................26

Locking your phone................................................................................................................26, 58

Logging your phone on................................................................................................................52

Loudspeaker............................................................................................................................... 3, 4

Loudspeaker key ............................................................................................................................3

Making a call via a Line key.......................................................................................................... 34

Making calls...................................................................................................................................8

MCID (Malicious Call Identification)..............................................................................................33

Menu key.......................................................................................................................................3

Menu Overview............................................................................................................................60

Microphone ............................................................................................................................... 3, 4

Moving the cursor........................................................................................................................ 14

Muting.........................................................................................................................................10

Navigating through info lines ....................................................................................................... 11

Navigating through the Foxkey menu...........................................................................................11

Number key .......................................................................................................................3, 18, 44

Open door ...................................................................................................................................59

Open listening................................................................................................................................ 9

Operating elements........................................................................................................................2

Optional Equipment.......................................................................................................................6

Page.............................................................................................................................................58

Pager .....................................................................................................................................32, 58

Paging system........................................................................................................................ 32, 58

Park .......................................................................................................................................56, 57

Parking......................................................................................................................................... 22

Parking on a Line key ................................................................................................................... 35

Personalizing Your Phone............................................................................................................. 36

Phone book management ............................................................................................................ 42

Phone Settings .............................................................................................................................36

Picking up a call ........................................................................................................................... 30

Pickup.......................................................................................................................................... 30

Pressing a key...............................................................................................................................11

Putting into Operation.................................................................................................................. 52

Quickdial...................................................................................................................................... 15

QWERTZ/QWERTY........................................................................................................................40

Reading a Message ......................................................................................................................29

Receiving an Announcement........................................................................................................20

Receiving and making calls.............................................................................................................8

Redial list........................................................................................................................................9

Redial key....................................................................................................................................... 3

Remote control ......................................................................................................................35, 59

Request callback..................................................................................................................... 56, 59

Request callback request .............................................................................................................. 19

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Index

Safety ............................................................................................................................................ 7

Scrolling......................................................................................................................................... 4

Send message.............................................................................................................................. 58

Sending message......................................................................................................................... 28

Setting the Alpha Keyboard to Your Language............................................................................. 40

Setting the contrast...................................................................................................................... 36

Setting the display contrast .......................................................................................................... 36

Setting the Ringing Properties......................................................................................................41

Setting the Ringing Volume.......................................................................................................... 41

Setting the volume....................................................................................................................... 37

Shortcuts ..................................................................................................................................... 51

Signals......................................................................................................................................... 14

Storing a Function under a Key .................................................................................................... 45

Storing a Number under a Key ..................................................................................................... 44

Storing a Team Partner under a Key ............................................................................................. 46

Substituting for a team partner....................................................................................................28

Supplementary features ............................................................................................................... 15

Switch groups.............................................................................................................................. 59

Switch the phone network manually ............................................................................................ 59

Switching active lines ................................................................................................................... 35

Switching lines.............................................................................................................................35

Symbols ......................................................................................................................................... 4

Team key ........................................................................................................................... 3, 27, 46

Text mode................................................................................................................................ 4, 12

Tracing malicious calls..................................................................................................................33

Transfer ....................................................................................................................................... 22

Transferring a call partner ............................................................................................................ 22

Troubleshooting...........................................................................................................................55

Trying to Register......................................................................................................................... 55

Undoing actions...........................................................................................................................14

Unlock for 1 call........................................................................................................................... 58

Unlocking .................................................................................................................................... 27

Unlocking for One Call.................................................................................................................31

Unlocking your phone............................................................................................................27, 58

Upper and lower case .................................................................................................................. 13

User group................................................................................................................................... 58

Using the display and operating elements .................................................................................... 11

Using the DTMF mode ................................................................................................................. 31

Using the Foxkey.......................................................................................................................... 12

Using the redial list......................................................................................................................... 9

Volume/cursor keys........................................................................................................................ 3

Write-on label................................................................................................................................ 3

66 20321618en_ba_a0

Declaration of Conformity

We declare that the aforementioned product is manufactured in accordance with our Total Quality Assurance System as certified by SQS ISO 9001, registration number 10318/05, in compliance with ANNEX V of the R&TTE Directive 99/05/EC. Conformity with essential requirements as per Council Directive 99/ 05/EC and ECMA TR70 is assumed.

20321618en_ba_a0 67

www.ascom.com/pbx/ascotel/terminals

Reference to Other Documents

Function Overview System Assistant

Write-on labels

Subject to delivery availability and technical modifications.

The scope of performance dep ends on the software.

Subject to delivery availability and technical modifications.

The scope of performance depends on the software.

20321621

Ascom OFFICE 35 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual