Ascom OFFICE130 User Manual

Ascotel Office Terminals by a

Office 130/130pro

Operating instructions

Congratulations!

Congratulations on the purchase of your Ascom Office 130/130pro. This handset affords you the freedom of movement you desire. The digital technology of the Office 130/130pro guarantees excellent speech quality.

Contents

Operation and display elements..................1

Concept of operation .................................3

Safety Advice..............................................5

Installation and putting into service ............7

Before you telephone for the first time.....10

Telephoning..............................................12

Using the extended-feature functions.......17

Programming your telephone ...................28

Troubleshooting........................................39

Function codes .........................................40

Index ........................................................44

English

123

456

789

4 55

Operation and display elements

1 LED

Visual display during call, incoming message and in handsfree / open listening mode.

2 Display

The backlit display consists of 3 lines of text, each with 15 symbols/characters. The first line consists only of symbols, the two others consist of information or menu options.

3 Foxkeys

The current function is indicated in the bottom display line.

4 C/End key (delete / correct or disconnect key)

Delete / correct or disconnect key (clear). Return to previous menu option or to the idle state. Seizure for dialling anew.

5 i-key (information key)

Pressed to obtain further information (active i-symbol).

6 Keypad with 0 to 9 (A to Z), * and #

Used for entering characters, selecting extended-feature functions utilising */# procedures. Input of names and/or texts in alpha mode. The keypad is backlit

7 Hotkey

Freely-programmable key for up to 6 numbers/names or functions.

8 Charge socket

For direct-charging the inserted batteries with the appropriate plug-in power

supply

9 Headset socket

For connecting a headset2) to the handset.

10 Loudspeaker key

Switches the loudspeaker respectively the handsfree mode on/off.

11 Call key

Has the same effect as lifting or replacing the handset of a corded terminal. Also used for switching on the handset.

12 M-key (menu key)

This key is used to search for a menu option you desire. It operates cyclically, i.e. each depression of the menu key will scroll you through the menu options.

13 Volume adjustment keys

Adjust the volume during conversation in handset or in handsfree / open listening mode.

1) Office 130pro only

2) Optional accessory

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The usable services and features depend on the installed software release.

Specifications subject to change without notice.

Operation and display elements

Special display symbols

Charge state of batteries

b / c

d e

Battery icon full: Charge is ok, handset is ready

Battery icon

Battery icon slowly blinking: Charge is low (warning)

Battery icon empty, slowly blinking + warning tone: Charge is very low

Fast-blinking battery icon: Batteries are being charged

Antenna symbol

Not displayed: Outside of radio coverage range Continuous display: Ready for incoming and outgoing calls.

Quality of the radio connection (only on idle display)

/4 / 1/2: Batteries are almost charged /

/4,

for operation.

half charged

H Very good connection quality G Good connection quality F Telephone calls possible, interference probable E Telephone calls possible only in part, severely restricted I No telephone calls possible

You can also obtain the connection quality reading using "Long Click 4". The number of the relevant radio unit is displayed at the same time.

)

A(B, C, D

ABCD

ABC

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Continuous display: Handset is registered and ready for

operation in system A (B, C, or D).

Blinking: Handset is not ready for operation.

Blinking: Handset is not registered in any system.

Continuous display: Alpha dial feature is activated

Supplementary information (accessed by pressing i-key)

A function stored under the Hotkey/Foxkey is active.

English

Operation and display elements

M o/ n

LED signalling

In addition to acoustic signalling, Office 130 also features visual signalling via a light emitting diode (LED). There are three different ways of signalling, each indicating a particular operating state:

– Slowly blinking: During a call or receipt of a message – Fast blinking: Re-entry into radio range within 20 seconds of disconnection – Interval blinking: Handsfree or open listening is active

Other symbols on the information or menu line:

12¥

Further menus (trigger with M-key)

Microphone on/off

Programming mode

Handsfree or open listening active

Continuous display: Connection made Blinking: Visual signal indicating a call

Trembler on

Scrolling forwards through a list (the digit shows the entry’s number)

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Call for user group (internal subscriber group)

Diverted call

Function is active

Concept of operation

You can program your new handset to meet your own requirements. Besides mobility, it offers you every telephony function you could wish for. The menu technique and the clever Foxkeys see to that. To make full use of the extended-feature functions, please refer to the chapter "How to program your telephone" and the special programming instructions. Note: The number of characters used for individual menu items depends on the software and the PBX type (applies to all the operating instructions).

General rules of operation

There are two types of menus: – Everyday operating menus for telephony functions. – Programming menus for setting your telephone to meet your requirements.

Display in idle state In the idle state the display features a number of symbols, the qual-

ity indicator, the date and time as well as a personal standby text (e.g. name, department, tel. no., etc.). (The display immediately switches to "Discreet" or to "Enqui" "Micro" if a call comes in or during a call.)

—> —> —> Press the M-key (briefly once or several times) to proceed to the

menu option you desire.

————————> A "Long click" of the M-key (at least 2 seconds) takes you to the

programming mode.

————————> A "Long click" of the Foxkey under "¥" changes the search direc-

tion to "ß".

Idle state Call up the desired menu using the M-key

1) Office 130pro only

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Press M-key once

Press M-key a second time

Press M-key a third time

Press M-key a fourth time

Press M-key a fifth time

10.Apr 11:55

10.Apr 11:55 ABC Redial

10.Apr 11:55 Div. Discr

10.Apr 11:55 Pick_up Page

10.Apr 11:55 Msg. Announ

10.Apr 11:55 Programming

English

Concept of operation

Entering names or texts in alpha mode

There are letters and symbols on the * key, the # key and the numeric keys to allow you to enter names or texts in alpha mode. After selecting a particular menu item (e.g. storing names in the private file) the system automatically returns to alpha mode.

Key Symbol 1-.?1 2ABC2 3DEF3 4GHI4 5JKL5 6MNO6 7PQRS7 8TUV8 9WXYZ9 0+0 **/() # SPACE #

Examples: 1x key 3 = D, 2x key 3 = E, 3x key 2 = C, 1x key 8 = T

4x key 8 = 8, 1x key 0 = +, 1x key # creates a blank space

"Long click" functions

A "long click" is a click on a key which you keep pressed for at least 2 seconds. This makes it possible to directly skip to certain menus, show information on the display or immediately carry out certain functions.

"Long click" Function Page

Handset off 35 Set PBX system 11 Display IPEI and PARK 11 Connection quality 1 SW version number 11 Charge state 9 Key lock (variant 1) 31 Key lock (variant 2) 31 Tone dialling (DTMF) on 22

Set display contrast 10 Programming mode 3, 23 Return to the previous menu 30 Trembler on 38 Hotkey programming 32, 33 Programming of Foxkeys 34 Change search direction 3

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Safety advice

Read this operating instructions booklet carefully and keep it in a safe place. Please make a thorough study of the safety advice presented here. Not following these guidelines may be hazardous and may violate existing laws.

Medical devices

Your telephone should not be used near pacemakers, hearing aids or other personal medical devices of this type.

Availability of service

The base network is not always available. Do not depend on a mobile phone as your only means of communication in critical situations.

Ambient conditions

Only use your telephone in a temperature range from +5°C to approx. +40°C.

Avoid exposing it to direct sunlight and other heat sources.

Protect your telephone from moisture, excessive dust, aggressive liquids and vapours. Do not place your telephone near electromagnetic fields (electrical motors, household appliances). The voice quality could be reduced. Avoid positioning it close to computers, radios, TVs, video players and phones, in order to avoid noise during a call .

Do not use your telephone in areas where there is a risk of explosions.

Do not use your telephone in areas where blasting work is going on. Observe the restrictions and follow the pertinent regulations.

Maintenance and repairs

Use original accessories only. Call on an expert to do installation and repairs. Never touch the recharging contacts with optioned, metallic and/or greasy objects. Clean your telephone with a soft, slightly moist or antistatic cloth. Do not use cleaning solvents or other chemical substances.

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English

Safety advice

Important information

There is a constant code exchange between radio base and handset to ensure that no one with another handset can telephone at your expense. If the codes do not match, the call is disconnected or no connection is established.

Locking the keypad

Your handset can be locked to prevent the accidental activation of keys. You can still receive calls using the Call key. The keypad must be unlocked before outgoing calls can be made.

Changing the code/password

When the handset is turned on for the first time, the code/password is "0000". We recommend that you immediately programme a personal code consisting of 2 to 10 digits so the personal settings of your handset and the data stored in it are protected from unauthorized use.

Batteries

The handset is supplied with two rechargeable batteries.

• Using other types of batteries or non-rechargeable batteries/primary cells may be hazardous and could cause your phone to malfunction or be damaged.

• Always insert the batteries in the correct position!

• Do not immerse batteries in water or throw into a fire.

• For the charging base and for direct charging provided with the telephone.

• The batteries must be charged for at least 9 hours without interruption before being used for the first time.

use only the plug-in power supply

Notes

• Batteries may become warm during charging; this is normal and perfectly safe.

• It takes several days for batteries to reach their full capacity and thus the full standby and calling time.

After a prolonged period of non-use as a result of a power shutoff (e.g. while you are on holiday), the handset (i.e. the batteries) should be recharged prior to being used again. Please dispose of defective batteries correctly (they are not household refuse).

1) Office 130pro only

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Installation and putting into service

Contents of package, handset

The following items are included with your telephone in the package:

• Handset

• Clip

123

• 2 batteries

• Operating instructions booklet

456

789

Bedienungsanleitung

Mode d'emploi

Istruzioni per l'uso

Operating instructions

Contents of package, charging base

• Plug-in power supply for charging base

• Charging base

Connecting the plug-in power supply

Feed the cord through the channel, placing it under the tabs so that it cannot be pulled out. The cord can be routed through any one of the four outlet positions shown.

Connecting the headset and the plug-in power supply for direct charge

On the inside of the clip there are cable retention tabs to prevent the headset cable from being pulled out.

1) Optional accessory; for connection to Office 130pro only

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English

Installation and putting into service

Optional accessories

• Headset

• Leather case

• Replacement clip

• Spare batteries

• Plug-in power supply for direct charge

1) For connection to Office 130pro only

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Installation and putting into service

Installation and charging of battery packs in handset Installing the batteries

1. Remove the battery compartment cover of the handset by applying light pressure to the lateral ribs and then pulling it downward.

2. Insert the two batteries in the compartment as indicated in the figure. Make sure the poles are placed as shown in the compartment.

3. Slide the cover to the handset battery compartment over the batteries until it snaps audibly into place.

Warning

When inserting the batteries be sure to maintain correct polarity as shown. Incorrect insertion of the batteries may damage your handset.

Charging the batteries

The batteries are delivered uncharged. To charge them, place the handset in the charging base.

For direct charging (charging the batteries without the charging base) connect the plug-in power supply directly to the handset

One battery charge lasts for approx. 120 hours of standby or

for approx. 12 hours of talk time

Charging takes approx. 1 hour for 1 day in use

approx. 4 hours for a full charge

Note

Press "Long click 6" to show the charge state. After a change of batteries, reliable information on the charge state is only available after 10–15 minutes charge time.

1) Office 130pro only

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English

Before you telephone for the first time

Setting the display language

The language spoken in the area is usually preset in your handset. If you prefer another one, you can select among several different languages.

*Lang ¥

Setting the display contrast

For improved legibility of the display under various light conditions, you can change the display contrast.

You can register your handset for as many as 4 different PBX systems (A, B, C, D). So, you can be reached on your handset even while you are at a branch of your company.

System

Delete

New Home

Press the M-key repeatedly in programming

until, "*Language" appears. (look for the

mode "*" symbol with a foreign language). Press the Foxkey under "*Language". By pressing the Foxkey under "¥" select the desired language.

Confirm the selected language by pressing the Foxkey under "Ok". Press the C/End key to return to the standby display.

"Long click” the # key to skip to the menu item ”Contrast”.

Press the Foxkey under "¥" repeatedly until the desired contrast is obtained

Press the Foxkey under "OK" to confirm the contrast setting.

Press the M-key repeatedly in programming

mode

until "System" appears. Then press Foxkey under "System". "Auto" or the current system (A, B, C, or D) will appear in the display.

Press the M-key. If "Register: A" and "Delete" appear, the handset is registered with PBX system "A" (this registration could be canceled by pressing the Foxkey under "Delete").

Using the Foxkey under "¥", the handset can be registered with another three PBX systems (B, C or D). The display then changes to "Register: B (C or D)" and "New". Pressing the Foxkey under "New" and "Home" causes the handset to be registered in system "B" (provided this is allowed and the system is available).

1) See section Programming mode, page 23

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