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ARTS PDF
Aerialist
Professional
Version 1.2
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ARTS PDF Aerialist Professional User Guide
Contents
Contents
1. INTRODUCTION...........................................................................7
2. SETUP..........................................................................................8
2.1. System Requirements.......................................................................... 8
2.2. Installation.........................................................................................8
2.3. Activation ..........................................................................................9
2.4. Registration ..................................................................................... 10
2.5. Uninstall.......................................................................................... 10
3. PRODUCTIVITY..........................................................................12
3.1. Overview ......................................................................................... 12
3.2. Using Productivity ............................................................................. 13
3.3. The Toolbar Manager......................................................................... 14
3.3.1. Creating or Renaming Toolbars...................................................... 15
3.3.2. Deleting Toolbars ........................................................................ 15
3.3.3. Managing Toolbar Tools................................................................ 15
3.3.4. Showing and Hiding Toolbars ........................................................ 17
3.3.5. Importing and Exporting Toolbars.................................................. 17
3.4. Add or Remove Tool – The Tool Manager.............................................. 19
3.4.1. Creating or Editing Tools .............................................................. 21
3.4.2. Deleting Tools............................................................................. 23
3.4.3. Importing and Exporting Tools....................................................... 24
3.4.4. Reordering Tools ......................................................................... 25
3.5. Productivity Tutorials......................................................................... 26
3.5.1. Using the Open File Command....................................................... 26
3.5.2. Using the Menu Item Execute Command......................................... 27
3.5.3. Using the Batch Sequence Execute Command.................................. 28
3.5.4. Using the World Wide Web Link Command ...................................... 29
3.5.5. Using the Select Tool button Command .......................................... 30
3.5.6. Using Bookmark Commands.......................................................... 31
3.5.7. Using Link commands .................................................................. 32
3.5.8. Using the Split command.............................................................. 33
3.5.9. Using the Stamp command........................................................... 33
3.6. Batch Processing............................................................................... 35
3.6.1. Create a Sequence ...................................................................... 35
3.6.2. Running a Sequence .................................................................... 37
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3.6.3. Importing Tools........................................................................... 38
3.6.4. Bookmarking in Batch .................................................................. 38
3.6.5. Splitting in Batch......................................................................... 39
3.6.6. Managing Links in Batch............................................................... 40
3.6.7. Stamping in Batch ....................................................................... 40
3.7. Watched Folders ............................................................................... 42
3.7.1. Create a Watched Folder .............................................................. 42
3.7.2. Running a Watched Folder ............................................................ 44
3.7.3. Log File...................................................................................... 44
3.8. Configuring Productivity Preferences.................................................... 45
3.9. Index of Toolbars and Tools................................................................ 46
3.9.1. Basic Toolbar .............................................................................. 46
3.9.2. Developer Toolbar ....................................................................... 48
3.9.3. Manage Toolbar........................................................................... 50
3.9.4. Print Toolbar............................................................................... 52
4. CONTENT ASSEMBLY..................................................................54
4.1. Overview ......................................................................................... 54
4.2. Using Content Assembly .................................................................... 55
4.3. Splitting PDF files.............................................................................. 56
4.3.1. Split into files of n pages .............................................................. 57
4.3.2. Split by page marks..................................................................... 58
4.3.3. Split by bookmarks...................................................................... 62
4.3.4. Split by page range...................................................................... 63
4.3.5. General splitting options............................................................... 65
4.3.6. Destination folder and filename settings ......................................... 66
4.4. Merging Files.................................................................................... 67
4.4.1. Adding Files or Folders ................................................................. 68
4.4.2. Using a control file....................................................................... 69
4.4.3. Saving the merged file ................................................................. 71
5. BOOKMARKS..............................................................................72
5.1. Overview ......................................................................................... 72
5.2. Using Bookmarks.............................................................................. 73
5.2.1. Bookmark Features...................................................................... 73
5.3. Adding Bookmarks ............................................................................ 75
5.3.1. The Preview Pane ........................................................................ 75
5.3.2. Add Bookmarks to PDF................................................................. 81
5.3.3. Importing/Exporting Bookmark Settings ......................................... 81
5.4. Finding and Replacing Bookmarks ....................................................... 84
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5.4.1. Find Options ............................................................................... 85
5.4.2. Replace Options .......................................................................... 85
5.4.3. Using Text Masking...................................................................... 86
5.5. Building Bookmarks........................................................................... 87
5.5.1. Creating Bookmarks..................................................................... 88
5.5.2. Importing/Exporting Bookmark Build Options .................................. 89
5.5.3. Bookmark Selection Properties ...................................................... 89
5.6. Deleting Bookmarks .......................................................................... 95
5.7. Sorting Bookmarks............................................................................ 96
6. STAMP .......................................................................................98
6.1. Overview ......................................................................................... 98
6.2. Main Features................................................................................... 99
6.2.1. Text Stamps ............................................................................... 99
6.2.2. Image Stamps ...........................................................................100
6.2.3. PDF Stamps...............................................................................100
6.3. Using Stamps..................................................................................101
6.3.1. Stamp a document .....................................................................102
6.3.2. Undo Stamp ..............................................................................102
6.4. Managing Stamps and Profiles ...........................................................103
6.4.1. Creating a new Profile .................................................................104
6.4.2. Creating a new Stamp.................................................................104
6.4.3. Previewing a Profile/Stamps.........................................................104
6.4.4. Renaming Profiles/Stamps...........................................................104
6.4.5. Deleting Profiles /Stamps.............................................................105
6.4.6. Rearranging Stamps ...................................................................105
6.4.7. Importing / Exporting Profiles.......................................................105
6.4.8. Editing Stamps...........................................................................106
6.4.9. Right Click Menus.......................................................................106
6.5. Designing Stamps............................................................................107
6.5.1. General Stamp Settings...............................................................107
6.5.2. Text Stamp Properties.................................................................111
6.5.3. Image/PDF Stamp Settings..........................................................116
6.6. Logging ..........................................................................................118
6.6.1. View Log File .............................................................................118
6.6.2. Clear Log File.............................................................................119
6.7. Configuring Stamp Preferences ..........................................................120
6.7.1. File Handling..............................................................................120
6.7.2. Defaults ....................................................................................120
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7. LINKS ......................................................................................121
7.1. Overview ........................................................................................121
7.2. Using Links .....................................................................................122
7.3. Link Checking..................................................................................123
7.3.1. Show Dead Link Toolbar..............................................................123
7.3.2. Find Next Dead Link....................................................................123
7.3.3. Find Previous Dead Link ..............................................................123
7.3.4. Find Dead Links On This Page.......................................................123
7.4. Link Management.............................................................................124
7.4.1. Show / Hide Link Alignment Palette...............................................124
7.4.2. Set Link(s) Properties..................................................................125
7.4.3. Find And Replace Destinations......................................................127
7.4.4. Set Base URL.............................................................................129
7.4.5. Create Page Links.......................................................................131
7.4.6. Create Keyword Links .................................................................132
7.4.7. Table of Contents .......................................................................134
7.5. Delete Links ....................................................................................140
7.6. Reporting........................................................................................141
7.6.1. Report on Bad Actions.................................................................141
7.6.2. Report on Bad Bookmarks ...........................................................142
7.6.3. Report on All Links......................................................................143
7.6.4. Report on External Dependencies..................................................144
7.6.5. Report on Selected Link...............................................................145
7.6.6. Count Links ...............................................................................147
7.7. Configuring Link Preferences..............................................................148
7.8. Additional Link Features....................................................................150
7.8.1. Multiple – select and drag links.....................................................150
7.8.2. Cut and paste links.....................................................................151
7.8.3. Paste links onto multiple pages or multiple files ..............................152
8. IMAGES ...................................................................................153
8.1. Overview ........................................................................................153
8.2. Using Images ..................................................................................154
8.2.1. Preferences ...............................................................................155
8.2.2. Undo ........................................................................................156
8.2.3. Compression Methods .................................................................156
8.2.4. Saving Changes .........................................................................158
8.2.5. General Notes............................................................................158
8.2.6. The Image Selection Tool ............................................................159
8.2.7. The Images Menu.......................................................................159
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8.2.8. The “Image Tools” Window ..........................................................162
8.2.9. The “Image Editor” Window .........................................................170
8.2.10. The “Document Tools” Window.....................................................173
8.3. Enfocus Certified PDF™.....................................................................175
9. LAYERS....................................................................................176
9.1. Overview ........................................................................................176
9.2. Using Layers ...................................................................................177
9.2.1. Starting Layers ..........................................................................177
9.2.2. Menu........................................................................................178
9.2.3. Toolbar .....................................................................................178
9.2.4. Preferences ...............................................................................178
9.3. Manage Layers ................................................................................181
9.3.1. Create a Layer ...........................................................................181
9.3.2. Select Objects............................................................................182
9.3.3. Add a Page................................................................................184
9.3.4. Edit Layers ................................................................................185
9.3.5. Delete Layers.............................................................................185
9.3.6. Merge Layers.............................................................................185
9.4. Layer Properties...............................................................................186
9.4.1. Set Layer Properties ...................................................................186
9.5. Create Layers From Pages.................................................................188
10. TROUBLESHOOTING ................................................................190
10.1. Frequently Asked Questions............................................................190
10.2. Forum .........................................................................................195
10.3. Known Issues ...............................................................................195
10.4. Updates.......................................................................................196
10.5. Maintenance.................................................................................196
10.6. Technical Support..........................................................................197
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Introduction
1. Introduction
ARTS PDF Aerialist Professional takes Acrobat to the next level with its advanced tools for splitting,
merging, stamping, bookmarks, hyperlinks and process automation. Suitable for government
agencies and industries - including legal, finance, pharmaceutical, IT and publishing - ARTS PDF
Aerialist Professional helps users efficiently prepare electronic documents for exchange, archives,
submission and publishing.
ARTS PDF Aerialist Professional comprises features from the following functional groups:
Productivity – for developing your own macros, tools and toolbars.
•
Content Assembly – Split, merge and append pages and whole documents to create new
•
PDFs; split documents based on page groups, page ranges, bookmarks and page marks;
use merge functionality to sort and combine large PDF document collections.
Bookmarks – Make PDF documents more usable and easier to navigate. Add, edit, build,
•
replace and delete bookmarks across one or more PDF documents.
Links – Edit and update multiple links and their properties in batch; automate the
•
painstaking task of auditing links for validity; examine all links and bookmarks between
documents, to named destinations and to Web pages.
Stamps – Insert PDF, text and image stamps, watermarks and overlays -- Add page and
•
bates numbering; add headers and footers.
Figure 1. ARTS PDF Aerialist Professional toolbar
Note: This document contains information on both the Macintosh and Windows ® versions of ARTS PDF
Aerialist Professional. Wherever appropriate, the differences are clearly indicated. This document specifically
covers the features in ARTS PDF Aerialist Professional version 1.2.
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Setup
2. Setup
2.1. System Requirements
Windows
• Intel® Pentium® processor or equivalent
• For Acrobat 5.0 users: Microsoft Windows 98 SE, ME, Microsoft® Windows NT®
Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2,
Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition
• For Acrobat 6.0 users: Microsoft Windows 98 SE, Microsoft® Windows NT®
Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2,
Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition
• For Acrobat 7.0 users: Microsoft® Windows® 2000 with Service Pack 2, Windows
XP Professional or Home Edition, or Windows XP Tablet PC Edition
• 64MB of RAM (128MB recommended)
• 50MB of available hard-disk space
• 1,024x768 screen resolution
• Adobe® Acrobat® version 5.0 or later. Batch processing is only supported in
Acrobat 5, Acrobat 6 Professional and Acrobat 7 Professional.
Macintosh
• PowerPC® G3 processor
• Mac OS X v.10.2.2 or higher
• 64MB of RAM
• 50MB of available hard-disk space
• 1,024x768 screen resolution
• Adobe® Acrobat® version 5 or later. Batch processing is only supported in
Acrobat 5, Acrobat 6 Professional and Acrobat 7 Professional.
For technical support queries, please consult the Troubleshooting section of this manual or email
techsupport@artspdf.com
2.2. Installation
You may have received this software on either CD-ROM or as a downloaded file.
Macintosh (CD-ROM)
To install from a CD-ROM:
1. Verify that Adobe Acrobat is not running.
2. Insert the CD-ROM.
3. Open the CD and double click the Install f ile.
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Setup
4. Navigate to ARTS PDF Aerialist Professional.
5. Click install.
6. Follow the prompts to install ARTS PDF Aerialist Professional.
Macintosh (.hqx)
If you downloaded ARTS PDF Aerialist Professional, to install:
1. Verify that Adobe Acrobat is not running.
2. Decompress the distribution file provided.
3. Execute the installation file.
4. Follow the prompts to install ARTS PDF Aerialist Professional.
Windows (CD-ROM)
To install from a CD-ROM:
1. Verify that Adobe Acrobat is not running.
2. Insert the CD-ROM.
3. If the CD-ROM does not automatically start, navigate to the CD in Windows
Explorer and execute the Windows Installer.exe file.
4. Navigate to ARTS PDF Aerialist Professional.
5. Click Install.
6. Follow the prompts to install ARTS PDF Aerialist Professional.
Windows (.exe)
If you downloaded ARTS PDF Aerialist Professional, to install:
1. Verify that Adobe Acrobat is not running.
2. Execute the installation file provided.
3. Follow the prompts to install ARTS PDF Aerialist Professional.
2.3. Activation
If you have the demo version of ARTS PDF Aerialist Professional installed, activate the
full version using the following steps:
1. In Acrobat select ‘Help > About 3
Professional.
2. Ensure you have a valid serial. To obtain a valid serial you must purchase the
product:
a. Select the ‘Register’ tab page and click on ‘Buy Now’ to pu rchase the full
version.
b. After your purchase has been confirmed, you will receive and email
containing your serial number.
3. Select the ‘Register’ tab page and click on ‘Activate’.
4. Enter your license details, including your serial nu mber, and click “OK”.
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rd
Party Plug-Ins > ARTS PDF Aerialist
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Setup
2.4. Registration
ARTS PDF provide the option of registering your copy of ARTS PDF Aerialist Professional
online. Online registration allows you to protect your serial number. In the event you
lose or misplace your serial, we can locate and provide your serial to you on request.
Registered customers will also receive important upgrade information and notification of
product updates.
1. After activating your copy of ARTS PDF Aerialist Professional you will be prompted
to register online:
a. Click “N ow” to register your product online
OR
b. Click “Later” to register at a later stage. After entering your license details,
you can register your product anytime by clicking on the “Register Now”
button of the Register tab.
2. When registering your product, complete the online form and click “Submit
Registration”.
3. You only need register your product with us once.
To manually register your ARTS PDF product, please visit our online registration page,
http://www.artspdf.com/register.asp.
1
.
2.5. Uninstall
Macintosh
To uninstall on a Macintosh platform:
1. Execute the installation file
2. To continue with uninstalling ARTS PDF Aerialist Professional you must accept the
software license agreement.
3. Select the application ARTS PDF Aerialist Prof essional was installed under (either
Acrobat 5 or Acrobat 6) and click ‘Open’.
4. From the drop down menu, select the ‘Uninstall’ item.
Alternatively, to uninstall:
1. Verify that Adobe Acrobat is not running.
2. Locate the folder containing Acrobat plug-ins.
For example when installed on Acrobat 6.0, typically files can be found in Drive:
Applications: Adobe Acrobat 6.0 Professional: ARTS PDF Plug-ins: ARTS PDF Aerialist
Professional
1
You must be connected to the Internet.
2
If you installed ARTS PDF Aerialist from a CD-ROM, insert the CD, launch the Install file, navigate to ARTS
PDF Aerialist and click install (you can choose to uninstall at a later time).
2
.
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Setup
3. Delete the ARTS PDF Aerialist Professional files.
Windows
To uninstall on a Windows platform:
1. Verify that Adobe Acrobat is not running.
2. Click Start > Settings > Control Panel.
3. Open Add/Remove Programs.
4. Select ‘ARTS PDF Aerialist Professional 1.2’ from the menu.
5. Click ‘Add/Remove’.
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Productivity
3. Productivity
3.1. Overview
The Productivity feature set can be used to create customizable tools and toolbars. ARTS
PDF Aerialist Professional comes with more than 50 predefined tools on 4 different
toolbars. In addition to these timesaving tools, you can create your own custom tools
and toolbars -- giving you quick access to your predefined tasks and shortcuts -- and
lets you export and share them with other users.
Creating new tools is as easy as selecting and setting commands and assigning a toolbar
button to them. You can copy or move your customized toolbar buttons to other predefined toolbars. Adding predefined tools or toolbars is as simple as selecting them and
importing them.
Features include:
• Predefined Toolbars - Use any of the more than 50 tools that come with ARTS
PDF Aerialist Professional.
• Make toolbars and tools - Access commands, menu items and existing toolbar
buttons to create tools and build up your own toolbars.
• Share toolbars and tools - Copy and share tools with other users through the
Import/Export feature.
• Toolbar Manager – Create multiple user-defined toolbars and manage the tools.
• Copy a toolbar button – Use commands to select a toolbar button, copy it on to
an ARTS PDF Aerialist Professional toolbar and change its tool properties.
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Productivity
3.2. Using Productivity
The Productivity feature has a main toolbar button called the 'Toolbar Manager'. See
The Toolbar Manager' section.
'
Using the Toolbar Manager you can create numerous toolbars
own tool manager button to add, edit or remove tools, it is known as the 'Add or
Remove Tool' button. See '
The Productivity feature has an import/export function, which allows you to copy and
share tools with other ARTS PDF Aerialist Professional users. The toolbar and tool
manager both have an import/export feature allowing you to save/load tools and
toolbars. See '
sections.
Importing and Exporting Toolbars' and 'Importing and Exporting Tools'
Add or Remove Tool - The Tool Manager' section.
3
. Each toolbar will have its
3
A maximum of 20 toolbars can be loaded at a time.
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Productivity
3.3. The Toolbar Manager
The Toolbar Manager lets you to create, edit or delete customized toolbars. Create your
own toolbar to contain frequently used tools and efficiently perform a range of
operations to complete a specific work task.
Figure 2. Toolbar Manager
To open the ‘Toolbar Manager’ dialog and manage your customized toolbars, click the
‘Productivity’ (Toolbar Manager) button on the ARTS PDF Aerialist Professional toolbar or
select it from the drop down list.
Figure 3. The ‘Productivity’ (Toolbar Manager) tool button
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Productivity
Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist Professional > Productivity >
Toolbar Manager’.
Figure 4. Accessing ‘Toolbar Manager’ in the Acrobat menu bar
3.3.1. Creating or Renaming Toolbars
To create a new toolbar or to rename an existing toolbar:
1. Open the 'Toolbar Manager'.
2. Click ‘New’ or ‘Rename’.
3. Enter a new toolbar name.
4. Click ‘OK’ to accept the changes.
5. Restart Acrobat.
3.3.2. Deleting Toolbars
To delete a toolbar:
1. Open the 'Toolbar Manager'
2. Click ‘Delete’.
3. Click ‘OK’ to accept the changes.
4. Restart Acrobat.
3.3.3. Managing Toolbar Tools
Use this feature to copy and share tools between multiple toolbars. With this you can
move, copy or remove tools from any customized toolbar.
On the 'Toolbar Manager' dialog, click 'Manage Tools' to open the dialog shown in the
figure below.
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Productivity
Figure 5. Manage Tools
3.3.3.1. Copying Toolbar Buttons
To copy a tool to another toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to copy.
3. In the list on the right, select the toolbar where the copied tool button will be
placed.
4. Click ‘Copy>>‘ to copy the tool button (on the left list) to the toolbar (on the
right list).
5. If it is successfully copied, the tool button will appear under the toolbar in the
list on the left.
3.3.3.2. Moving Toolbar Buttons
To move a tool to another toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to move.
3. In the list on the right, select the toolbar where the selected tool button will
be placed.
4. Click ‘Move>>‘ to move the tool button (on the left list) to the toolbar (on the
right list).
5. If it is successful, the tool button will appear under the toolbar in the list on
the left.
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Productivity
3.3.3.3. Removing Toolbar Buttons
To remove a tool from a toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to move.
3. Click ‘Remove’.
4. If it is successfully removed, the tool bu tton will no longer appear under the
toolbar in the list on the left.
To remove all tools from a toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the toolbar you wish to remove all tool buttons.
3. Click Remove
4. If they are successfully removed, the tool buttons will no longer appear under
the toolbar in the list on the left.
3.3.4. Showing and Hiding Toolbars
To show or hide any of the customized toolbars you have created, follow these steps:
1. Do either one of the following:
• Using Acrobat 6.0, go to ‘View > Tools’.
• Using Acrobat 5.0, go to ‘Window > Toolbars’.
• Right-click on the toolbar area.
2. Search through the list of toolbars and select the toolbar name you wish to show
or hide. To show the toolbar, a tick should appear next to toolbar name. To hide
the toolbar, the tick should be hidden.
3.3.5. Importing and Exporting Toolbars
This feature lets you save and load customized toolbars. When a toolbar is exported it is
saved and embedded into a PDF file. This file will store t he name of the toolbar and all
constituent tools. Importing the file will load the toolbar. This is an extremely useful
feature if you are close to the 20 toolbar limit; simply export toolbars for later use and
delete loaded toolbars to avoid exceeding the limit.
3.3.5.1. Importing Toolbars
To load or import your toolbar:
1. Open the Toolbar Manager dialog.
2. Click the 'Import Toolbar' button.
3. Browse to the location of the toolbar/s you wish to import.
4. Select the toolbar/s to import and click 'OK'.
See the '
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Index of Toolbars and Tools' section for predefined toolbars.
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Productivity
3.3.5.2. Exporting Toolbars
To save or export your toolbar:
1. Open the ‘Toolbar Manager’ dialog.
2. Select the toolbar you wish to export and click the 'Export Toolbar' button.
3. Browse to the location of the toolbar/s you wish to import.
4. Optionally, rename the toolbar file.
5. Click 'Save' to export the toolbar.
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Productivity
3.4. Add or Remove Tool – The Tool Manager
The 'Add or Remove Tool' enables you to manage tools on a particular toolbar. Not only
can you add or remove tools but you can also edit the tool icon, menu text, tool tip and
action performed.
Figure 6. Add or Remove Tool – The Tools Manager
To manage your tools on a toolbar, click on the ‘Add or Remove Tool’ button.
Figure 7. The Add or Remove Tool
Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist Professional > Productivity > toolbar
name > Add or Remove Tool’ in the Acrobat menu.
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Productivity
Figure 8. Accessing ‘Add or Remove Tool’ from the ARTS PDF Aerialist Professional’s toolbar
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Productivity
3.4.1. Creating or Editing Tools
Figure 9. Edit Tool Properties
To create or edit a toolbar:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Click ‘New’ or ‘Edit’.
3. Enter the tool properties.
4. Click ‘OK’ to save the changes.
3.4.1.1. Naming and Labeling Toolbar Buttons
There is one name and two labels for each tool.
• Name - The name of the actual tool. It will appear in the list of available t ools.
• Menu Text - The name that appears in the drop-down menu.
• Tooltip (optional) - The text that appears when the mouse hovers above the
button.
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Productivity
3.4.1.2. Selecting and Editing Toolbar Button Images
1. Click ‘Select’, and then select from the range of images available.
2. Optionally, modify the button image by clicking ‘Edit’.
Figure 10. Select a tool icon image
3.4.1.3. Showing and Hiding Toolbar Buttons
• Select the ‘Show Tool’ check box to show the tool.
• Turn the ‘Show Tool’ check box off to hide the buttons from the toolbar.
3.4.1.4. Enabling and Disabling Toolbar Buttons
• Select the ‘Enable only when a document is open’ checkbox, if you require
a document to be open when the tool command is used.
• Turn the ‘Enable only when a document is open’ check box off, if you do
not require a document be open.
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Productivity
3.4.1.5. Adding and Removing Tool Commands
To add a command:
1. Select the command you wish to add using the list on t he left.
2. Click ‘Add >>‘ to add this command to your tool.
3. If it is successfully added, the command will appear in the list on the
right.
To remove a command:
1. Select the command you wish to remove using the list on the right.
2. Click ‘<<Remove’ to remove this command from your tool.
3.4.2. Deleting Tools
To delete a tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of
tools.
2. From the list of tools, select the tool you wish to remove.
3. Click ‘Delete’.
4. Click ‘OK’.
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3.4.3. Importing and Exporting Tools
With the import and export tools feature you can save a copy of your tools to share
with other users. Similar to the export toolbars feature, exported tools are embedded
into PDF files making them easy to distribute. The PDF file will store the tool's name,
menu item, tooltip, icon and commands. To load your saved tool, simply import the
PDF file.
3.4.3.1. Importing Tools
To load or import your tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the
list of tools.
2. Click the ‘Import Tool’ button.
3. Browse to the location of the tools you wish to import.
4. Select the tools to import and click ‘OK’.
3.4.3.2. Exporting Tools
To save or export your tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the
list of tools.
2. Select the tool you wish to export, and click the ‘Export Tool’ button.
3. Browse to the location that you wish to store the tool in.
4. Optionally, rename the tool file.
5. Click ‘Save’ to export the tool.
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3.4.4. Reordering Tools
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Select the tool that you wish to reorder.
3. Click the ‘Move Up’ button to move it further up the toolbar, or the ‘Move Down’
button to move it down.
4. Click ‘OK’.
Figure 11. Reordering tools within ARTS PDF Aerialist Professional
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3.5. Productivity Tutorials
Figure 12. Example custom toolbar
The Productivity feature set contains a number of handy tools, and it also allows you to
create customizable toolbars. Using its Tools Editor, you can create toolbar buttons that
perform Acrobat commands like Execute JavaScript, Execute Menu Item, PDF
Consultant, etc. The Menu Item Execute command allows you to create a tool that will
emulate any Menu Item command in Acrobat with one click of a button.
Functions internal to ARTS PDF Aerialist Professional such as Build Bookmarks, Stamp
Document, Create Link Reports, and Split Document are also accessible from within the
Productivity feature set. This allows you to streamline your use of ARTS PDF Aerialist
Professional by creating buttons that can perform predefined functions with a single
click.
For example, if you are always receiving PDF documents with a consistent heading
structure, you could use the Productivity feature with Bookmark functions to create a
toolbar button that uses the Build function to build bookmarks from the document’s
headings, instead of always having to open the document and manually select the same
headings each time.
This section provides step-by-step information on how to add commands to user-defined
tools of the Productivity feature.
3.5.1. Using the Open File Command
The ‘File Open’ command allows you to open PDF f iles from the toolbar. It is very useful
for giving fast access to regularly accessed PDFs.
1. If you don’t have an existing customized toolbar, create or import a toolbar using
the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist Professional > Productivity >
toolbar name > Add or Remove Tool' from ARTS PDF Aerialist Professional’s
Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Open File’.
7. Click the ‘Add >>‘ button, and you will be prompted to select the PDF file that the
button will link to. Browse to the file and click ‘OK’.
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3.5.2. Using the Menu Item Execute Command
The ‘Menu Item Execute’ command allows you to select and make any command from a
menu item into a toolbar button. It's very useful for giving fast access to regularly used
commands.
1. If you don’t have an existing customized toolbar, create or import a toolbar using
the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist Professional > Productivity >
toolbar name > Add or Remove Tool' from ARTS PDF Aerialist Professional’s
Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Menu Item Execute’.
7. Click the ‘Add >>‘ button, and the ‘Menu Item Selection’ dialog will appear.
8. Select the desired menu item from the ‘Menu Item Selection’ dialog, then click
‘OK’.
Figure 13. Selecting a Menu Item
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3.5.3. Using the Batch Sequence Execute Command
Acrobat 5.0 lets you create, edit, rename, and delete batch sequences that can be
applied to groups of PDFs. These Batch Sequences can be added to your customized
toolbar by using the ‘Batch Sequence Execute’ command
1. If you don’t have an existing customized toolbar, create or import a toolbar using
the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist Professional > Productivity >
toolbar name > Add or Remove Tool' from ARTS PDF Aerialist Professional’s
toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Batch Sequence
Execute’.
7. Click the ‘Add >>‘ button, and the ‘Select Batch Sequence’ dialog will appear.
8. Select the ‘Batch Sequence’ to execute, and click ‘OK’.
4
.
4
‘Batch Sequence Execute’ command not available with Acrobat 6.0.
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3.5.4. Using the World Wide Web Link Command
The ‘World Wide Web’ command allows you to make Web URIs into toolbar buttons. It's
very useful for giving fast access to regularly visited, related Web pages.
1. If you don’t have an existing customized toolbar, create or import a toolbar using
the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist Professional > Productivity >
toolbar name > Add or Remove Tool' from the ARTS PDF Aerialist Professional
Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool.
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘World Wide Web Link’.
7. Click the ‘Add >>‘ button, and the ‘Enter URI’ dialog will appear.
8. Enter the URI web link and click ‘OK’.
Figure 14. Entering a World Wide Web link
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3.5.5. Using the Select Tool button Command
The 'Select Tool button' command allows you to select tools from existing toolbars to
make into a toolbar button. You can even use toolbar buttons of existing Acrobat
toolbars; place it onto your customized toolbar and assign it a new icon, menu text and
tooltip. This is a useful feature when creating your own toolbar of frequently used
toolbar buttons.
1. If you don’t have an existing customized toolbar, create or import a toolbar using
the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist Professional > Productivity >
toolbar name > Add or Remove Tool' in the menubar.
3. Click 'New'
4. Enter the Name, Menu text and Tooltip for the tool.
5. Select an image for the tool.
6. Under the 'Command available', select 'Select Tool button'.
7. Click the 'Add>>' button, and the 'Select Tool button' dialog will appear.
8. Select the desired tool button from the 'Select Tool button' dialog, then click 'OK'.
Figure 15. Selecting a toolbar button
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3.5.6. Using Bookmark Commands
To create a Bookmark function toolbar button with the Productivity feature, follow the
following steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu
system: ‘Plug-ins > ARTS PDF Aerialist Professional > Productivity > toolbar
name > Add or Remove Tool’.
2. In the dialog box, click the “New” button. This will open up the Edit Tool
Properties dialog.
Figure 16. Creating a Bookmarks toolbar button
3. Enter in the name and other details of the tool; select a button image, etc. The
bottom left-hand side of the dialog contains the list of commands available. Scroll
down the list until you reach the Bookmark comman ds. Select the desired
function and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to
set for the command and then click ‘OK’.
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Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions
whilst in the editing mode. Therefore when using Build Bookmarks function it is best to
have already created and saved (Exported) a Build Bookmarks profile. Then when you are
creating your toolbar button, you can simply Import the saved profile.
5. Once you have entered all the details required for y our tool click ‘OK’. Your new
tool button will now appear in the toolbar. You can then run the function by
clicking on that button.
3.5.7. Using Link commands
To create a Link function toolbar button with the Productivity feature, follow these steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu
system: ‘Plug-ins > ARTS PDF Aerialist Professional > Productivity > toolbar
name > Add or Remove Tool’.
2. Click the “New” button. This will open up the Edit Tool Properties dialog.
Figure 17. Creating a Links toolbar button
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3. Enter in the name and other details of the tool; select a button image, etc. The
bottom left-hand side of the dialog contains the list of commands available. Scroll
down the list until you reach the Link commands. Select the desired function and
click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to
set for the command and then click ‘OK’.
Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions
whilst in the editing mode.
5. Once you have entered all the details required for your tool click ‘OK’. Your new
tool button will now appear in the customized toolbar. You can then run the
function by clicking on that button.
3.5.8. Using the Split command
To create a Split function toolbar button with the Productivity feature, follow these
steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu
system: ‘Plug-ins > ARTS PDF Aerialist Professional > Productivity > toolbar
name > Add or Remove Tool’.
2. Click the “New” button. This will open up the Edit Tool Properties dialog.
3. Enter in the name and other details of the tool; select a button image, etc. The
bottom left-hand side of the dialog contains the list of commands available. Scroll
down the list to select the ‘Split’ command and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to
set for the command and then click ‘OK’.
Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions
whilst in the editing mode.
5. Once you have entered all the details required for your tool click ‘OK’. Your new
tool button will now appear in the toolbar. You can then run the function by
clicking on that button.
3.5.9. Using the Stamp command
To create a Stamp function toolbar button with the Productivity feature, follow these
steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the menu
system: ‘Plug-ins > ARTS PDF Aerialist Professional > Productivity > toolbar
name > Add or Remove Tool’.
2. Click the “New” button. This will open up the Edit Tool Properties dialog.
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Figure 18. Creating a Stamp toolbar button
3. Enter in the name and other details of the tool; select a button image, etc. The
bottom left-hand side of the dialog contains the list of commands available. Scroll
down the list to select the ‘Stamp Document’ function and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish to
set for the command and then click ‘OK’.
Note: Like Acrobat’s Batch Processing function, you cannot operate any other functions
whilst in the editing mode.
5. Once you have entered all the details required for your tool click ‘OK’. Your new
tool button will now appear in the toolbar. You can then run the function by
clicking on that button.
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3.6. Batch Processing
Batch Processing allows you to perform Split, Merge, Bookmarks, Image, Layers, Links,
Stamp and numerous Acrobat functions across multiple files or folders automatically.
The process of running a Batch Process involves adding commands to a sequence.
When the sequence is executed, these commands are applied to the document. With
the Batch Processing feature, you can rapidly execute various commands on a collection
of documents using a single sequence.
Batch Processing with ARTS PDF Aerialist Professional allows you to:
1. Run commands on selected files or folders
2. Sort the order of files for processing
3. Output the resulting PDF document to the same folder as the original file or to a
specified folder
4. Specify the output file name and file ty pe
The Batch Processing feature can be found on the ARTS PDF Aerialist Professional
toolbar or menu bar. Go to ‘Productivity > Batch Processing’.
3.6.1. Create a Sequence
A sequence can consist of one command or multiple commands. A single sequence can
perform numerous actions such as adding bookmarks, deleting dead links and setting
the open options of a PDF document.
To create a sequence, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Create/Edit Sequence’ to open the Create/Edit
Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. Select a command from the list of commands and click “Add” to add it to the
sequence. You can add multiple commands to a single sequence.
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Figure 19. Adding commands to a sequence
6. Click “OK” to accept the changes.
7. The new sequence will be listed in the Create/E dit Sequences dialog. Predefined
Acrobat sequences will be in blue. Sequences created with ARTS PDF’s Batch
Processing feature will be in yellow.
Figure 20. Viewing all sequences
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3.6.2. Running a Sequence
The Batch Processing feature allows you to run a sequence over a folder of files. There
are also options available to sort the file order and include subfolders. To run a
sequence, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Execute Sequence’ to open the Execute
Sequence dialog.
3. For Sequence, select the name of the sequence you wish to execute.
4. For Source Folder, browse to the folder containing the files you wish to process.
Note: only one folder can be selected at a time and all files within the folder will be
processed.
5. For Output Folder, browse to the folder where modified or processed files will be
placed.
6. Click “Run” to begin the sequence.
The following options are available:
• Include subfolders
Files found within the output folder and its subfolders will be processed. The
output files are placed in the same folder structure as the source folder.
• Order By
Files are processed in the specified order.
Note: You can check details of a file, such as creation date and modification date, by
opening it in Acrobat and then going to ‘File > Document Properties’.
• Same folder as original
The output folder will be the same of that specified for the Source Folder.
Note: It is recommended that when using this option that you don’t select the ‘Overwrite
if file exists’ option. This will ensure that your original files are not replaced with the
modified file should it be that the modified file has the same name as the original file.
• Prefix
Text within the textbox will be appended to the start of the output filename.
• Suffix
Text within the textbox will be appended to the end of the output filename.
• Save File(s) As
Output file(s) will be saved as the file type selected. The available options are
Adobe PDF File, Encapsulated PostScript, JPEG Files, PNG Files, PostScript File,
Rich Text Format, Text (Accessible) and TIFF Files. Additional options are
available with Acrobat 6 and 7; these options are HTML3.2, HTML 4.01 with CSS
1.00, JPEG2000, Microsoft Word Document, Text (Plain) and XML 1.0.
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• Overwrite if file exists
Overwrites any existing file that has the same filename as t he output file. If not
selected, an underscore and a number will be appended to the output filename
e.g. _1, _2, _3 etc.
• Optimize for fast web view
Optimizes the PDF so when downloading the document from a web server it will
be downloaded a page-at-a-time.
• Display report when batch sequence finishes
After the sequence has finished processing the files in the specified folder, a
report (log file) will display showing the success or failure of each processed file.
3.6.3. Importing Tools
The Import feature can import any tool that’s been created and exported by the Tool
Manager (also known as the Add or Remove Tool feature). Importing will copy all
commands found within the tool into the current sequence. To import commands from a
tool, follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Create/Edit Sequence’ to open the Create/Edit
Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. Click the 'Import' button.
6. Browse to the location of the tool you wish to import.
7. Select the tool to import and click 'OK'.
3.6.4. Bookmarking in Batch
To create a sequence of commands and execute Bookmark functions in a batch process,
follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Create/Edit Sequence’ to open the Create/Edit
Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. From the list of commands found under ‘ARTS PDF Bookmarker Commands’,
choose the Bookmark command you wish to perform. Click “Add” to add it to the
sequence.
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Note: You can add more than one function to a single batch sequence – for instance, you
could create a batch sequence that deleted all bookmarks before adding new ones. You
can also import saved bookmark profiles in both the Add and Build Bookmark functions,
using the “Import” command.
6. Click “Edit” to open up the Bookmark function’s dialog. Once you have supplied
the details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
8. Select the sequence you have just created and click “ R un Sequence”. You will
now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
11. Set any additional options you wish to perform and then click “OK” to begin
processing the files.
Note: ARTS PDF Aerialist Professional’s Processing does not allow you to perform other functions
in Acrobat whilst it is open, so if you are creating a batch sequence that uses the Build Bookmark
function, it is generally best to have already created and saved your Bookmark properties. Once
you open Batch Processing, simply Import your saved properties.
3.6.5. Splitting in Batch
To create a sequence of commands and execute a Split command in a batch process,
follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Create/Edit Sequence’ to open the Create/Edit
Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. From the list of commands choose the Split command found under ‘ARTS PDF
Split & Merge’. Click “Add” to add it to the sequence.
6. Click “Edit” to open up the Split function’s dialog. Once you have supplied the
details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
8. Select the sequence you have just created and click “ R un Sequence”. You will
now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
11. Set any additional options you wish to perform and then click “OK” to begin
processing the files.
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3.6.6. Managing Links in Batch
To create a sequence of commands and execute Link functions in a batch process, follow
these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Create/Edit Sequence’ to open the Create/Edit
Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. From the list of commands found under ‘ARTS PDF Linker’, choose the Link
command you wish to perform. Click “Add” to add it to the sequence.
Note: You can add more than one function to a single batch sequence – for instance, you
could create a batch sequence that deletes all the bad actions before generating an All
Links Report.
6. Click “Edit” to open up the Link function’s dialog. Once you have supplied the
details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
8. Select the sequence you have just created and click “ R un Sequence”. You will
now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
11. Set any additional options you wish to perform and then click “OK” to begin
processing the files.
Note: Acrobat’s Batch Processing does not allow you to perform other functions in Acrobat whilst
it is open.
3.6.7. Stamping in Batch
To create a sequence of commands and execute a Stamp command in a batch process,
follow these steps:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Create/Edit Sequence’ to open the Create/Edit
Sequence dialog.
3. Click “New Sequence”. You will now be taken to the Edit Sequence dialog.
4. Type in a meaningful name for the new sequence.
5. From the list of commands choose the Stamp Document command found under
‘ARTS PDF Stamper Commands’. Click “Add” to add it to the sequence.
6. Click “Edit” to open up the Stamp function’s dialog. Once you have supplied the
details to the function, click “OK”.
7. Click “OK” to accept the changes and return to the Create/Edit Sequence dialog.
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8. Select the sequence you have just created and click “ R un Sequence”. You will
now be taken to the Execute Sequence dialog.
9. For ‘Source Folder’, select the folder of files to run the sequence.
10. For ‘Output Folder’, select the output location of the processed files.
11. Set any additional options you wish to perform and then click “OK” to begin
processing the files.
Note: Acrobat’s Batch Processing does not allow you to perform other functions in Acrobat whilst
it is open.
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3.7. Watched Folders
The Watched Folders feature allows you to automate the process of executing a
sequence. It scans a folder for PDF documents and then automatically runs a sequence
of commands on the documents found. The numerous commands available enable you
to execute multiple ARTS PDF and Adobe Acrobat functions in a single sequence. You
can specify which folder you want scanned and then begin the process by simply copying
or moving the document/s you want processed in the appropriate folder.
3.7.1. Create a Watched Folder
To run a watched folder process, you need a sequence (see the section ‘Creating a
Sequence’ on how to create a sequence) and folders to place your original and modified
documents.
When watched folders are enabled and running, the input folder is con stantly monitored.
If a file is found in the input folder, the selected sequence is immediately executed on
the file. As the file is processing it is placed in the busy folder. Once the file is processed,
any modified (output) files are placed in the output folder. Th e original file is moved to
the done folder when the process is complete. However, if an error occurs the original
file will be moved to the error folder.
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To create a watched folder:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Watched Folders’ to open the Watched
Folders dialog.
3. Click “New”. You will now be taken to the Edit Watched Folder dialog.
4. For Sequence, select the name of the sequence you wish to execute.
5. For Base Folder, browse to the folder that will ha ve subfolders: input, error,
busy, done and output. The input folder will hold the files you wish to process
and the output folder is where processed files will be placed.
Note: If subfolders do not exist, they will be created during runtime. Unlike the Batch
Processing feature, the input watched folder does not initially require files to be within
the folder to start running.
6. Click “OK” to accept the changes.
The following options are also available when creating a watched folder:
• Advanced…
An advanced option where you can specify the exact path of the input, error,
busy, done or output folder.
• Prefix
Text within the textbox will be appended to the start of the output filename.
• Suffix
Text within the textbox will be appended to the end of the output filename.
• Save File(s) As
Output file(s) will be saved as the file type selected. The available options are
Adobe PDF File, Encapsulated PostScript, JPEG Files, PNG Files, PostScript
File, Rich Text Format, Text (Accessible) and TIFF Files. Additional options are
available with Acrobat 6 and 7; these options are HTML3.2, HTML 4.01 with
CSS 1.00, JPEG2000, Microsoft Word Document, Text (Plain) and XML 1.0.
• Overwrite if file exists
Overwrites any existing file that has the same filename as t he output file. If
not selected, an underscore and a number will be appended to the output
filename e.g. _1, _2, _3 etc.
• Optimize for fast web view
Optimizes the PDF so when downloading the document from a web server it
will be downloaded a page-at-a-time.
• Logging enabled
A log file, found within the output folder, will log the success or failure of each
processed file.
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3.7.2. Running a Watched Folder
To run a watched folder:
1. Open Adobe Acrobat.
2. From the menu bar, go to ‘Plug-ins> ARTS PDF Aerialist Professional >
Productivity > Batch Processing > Watched Folders’ to open the Watched
Folders dialog.
3. If there is no watched folder listed then create one (see the section ‘Creating
a Watched Folder’ on how to create a watched folder).
4. Ensure the watched folder is enabled before starting it. Only enabled
watched folders will be scanned for documents.
The icon beside each item indicates the state of the watched folder:
indicates the watched folder is enabled.
indicates the watched folder is disabled.
Disable a watched folder if you do not want to process files found within its
input folder. To do this, select the watched folder item in the list box and click
on the “Disable” button.
5. Click on “Start” to begin all enabled watched folders. Any files found within an
input folder will be processed.
6. Drag-and-drop additional files within the input folder for processing.
7. Click on “Stop”, if you wish to stop all watched folders.
3.7.3. Log File
A watched folder log file records the success or failure of each job performed. The log
file includes details of the sequence and the result of opening the file, executing the
sequence on the file, saving the file and closing the file.
Each watched folder has its own log file. Logging is an option that can be enabled by
editing the watched folder and selecting ‘Logging enabled’. You can v iew the log file by
selecting the watched folder in the list and clicking on “View Log”.
Note: You can only view a log file after you processing files. The log file can be found in the
output folder.
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3.8. Configuring Productivity Preferences
This feature allows users to add 3rd party plug-in features as commands (if applicable).
However, as this is a relatively involved process, it is not advised to us e this feature,
unless specifically advised to do so by ARTS PDF Technical Support,
techsupport@artspdf.com.
Figure 21. Productivity Preferences
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3.9. Index of Toolbars and Tools
The Productivity feature comes with more than 50 tools on 4 standard toolbars:
• Basic
• Print
• Manage
• Developer
These toolbars are stored in the ‘Toolbars’ folder within the ARTS PDF Tools directory.
The default location for this folder may vary depending on where Acrobat is installed.
On Windows, for example, it may be installed under ‘C:\Program Files\Adobe\Acrobat
6.0\Acrobat\Plug_ins\ARTS PDF Tools\’. The toolbars folders can also be accessed by
way of ‘Start > Programs > ARTS PDF Tools’.
On Macintosh, for example, it may be installed under ‘Macinto sh HD:Applications:Adobe
Acrobat 6.0:Acrobat 6.0 Professional:ARTS PDF Plug-ins:ARTS PDF Tools:’
The following lists available predefined tools within each toolbar:
3.9.1. Basic Toolbar
Save As & Optimize Removes unused objects to minimize file size.
Print Custom Allows for the printing of all pages, even pages,
Flatten Current Page Flattens all interactive elements, on the current
Delete Current Page Deletes the current page.
Extract Current Page Extracts the current page into another PDF file.
Split All Pages Splits a PDF into a series of one-page PDF files.
Collate Document Merges odd pages from one file with even page
Additionally, if the Save As Optimizes for Fast Web
View checkbox is selected in Preferences >
Options, then the PDF is prepared for page-at-atime downloading (byte-serving) from Web
servers.
odd pages, or the current page within the active
document.
page, making these part of the page contents (like
Notes, Links, Form Field, FreeText and Stamps).
from another. Acrobat 6 and 7 Windows only.
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Check Spelling Scans PDF file for spelling mistakes, underlining
Expand/Collapse
Bookmarks
Apply a Stamp to All
Pages
Word Count Counts the number of words that appear in a PDF.
Apply Transition to All
Pages
Set Open Options Set a document’s Open Options -- how a document
Squish Document
Open Acrobat Distiller Opens Acrobat Distiller.
Visit the ARTS PDF
Web site
Planet PDF Takes user to Planet PDF Web site.
potential mistakes and suggesting corrections in a
comment for each.
Expands and collapses all bookmarks in the
bookmark palette. Expands to show all bookmarks,
including subtopics. Collapses to show only the
first level of bookmarks.
Applies a stamp, selected by the user, to all pages.
Applies the transition, selected by the user, to all
pages.
will appear when it is opened. Sets Open with the
page only, with bookmarks or with thumbnails; the
page number, magnification and layout; open in
normal of full screen mode; and hide or display the
menu, toolbar or window controls.
Removes document elements according to your
predefined settings. Includes forms, comments,
attachments, javascripts and external cross
references.
Takes user to ARTS PDF web site to get technical
support and product updates.
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3.9.2. Developer Toolbar
Open JavaScript
Console
Document JavaScript Opens JavaScript Functions dialog box.
Edit All JavaScripts Extracts all JavaScripts into a sin g le file for
New Letter Doc Creates a new, one-page Letter document.
New A4 Doc Creates a new, one-page A4 document.
New Custom
Document
Duplicate Form Fields Opens Duplicate Field dialog box to apply selected
Set Document Actions Opens Document Actions dialog box to let you
Set Form Fields Tab
Order
Show/Hide Form
Fields Palette
Show/Hide Grid Shows and hides the layout grid for aligning
Snap To Grid Snaps objects, including form fields, comments
Align Bottom
Align Horizontally
Align Left
Align Right
Opens the JavaScript console.
simplified editing.
Creates a blank, one-page PDF according to the
size (in points) you specify.
fields to other pages.
apply JavaScript actions to entire document.
Opens the Set Tab Order command, allowing you
to set the order in which users move between
fields. Acrobat 5 only.
Shows and hides the Fields palette. For Acrobat
users working with PDF forms.
objects in a document.
and drawing objects, to the grid when added to
the PDF.
Aligns selected form fields along their bottom
edge. Acrobat 5 only.
Aligns selected form fields along a horizontal line.
Acrobat 5 only.
Aligns selected form fields along their left edge.
Acrobat 5 only.
Aligns selected form fields along their right edge.
Acrobat 5 only.
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Align Top
Align Vertically
Center Both
Center Horizontally Centers selected form fields horizontally. Acrobat 5
Center Vertically
Distribute Horizontally Distributes selected form fields horizontally.
Distribute Vertically
Size Both
Size Height
Size Width
Aligns selected form fields along their top edge.
Acrobat 5 only.
Aligns selected form fields along a vertical edge.
Acrobat 5 only.
Centers selected form fields both horizontally and
vertically. Acrobat 5 only.
only.
Centers selected form fields vertically. Acrobat 5
only.
Acrobat 5 only.
Distributes selected form fields vertically. Acrobat
5 only.
Resizes selected form fields to both the same
height and width. Acrobat 5 only.
Resizes selected form fields to the same height.
Acrobat 5 only.
Resizes selected form fields to the same width.
Acrobat 5 only.
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3.9.3. Manage Toolbar
Roman Number Pages Numbers all pages in the document with Roman
Rotate Pages 90
degrees
Delete Pages Deletes pages according to the page range you
Flatten Document Flattens all interactive elements on the entire
Planet PDF Forum Takes user to Planet PDF Forum Web site. The
Apply Stamp to
Current Page
Audit Space Usage
Remove Structure
Tags
Apply Transition to
Current Page
Display Current Page
Transition
Change Bookmark
Colors
Expand Current
Bookmark
Numerals.
Rotates all pages in the active document by 90
degrees.
predefine.
document.
discussion forum for Adobe Acrobat and PDF users.
Applies the stamp, selected by the user, to the
current page.
Opens PDF Consultant and runs the space usage
tool to calculate the size in percent and bytes of
document elements, including structure
information, forms, fonts, named destinations,
comments and images. Acrobat 5 only.
A special command that removes the structure and
tags from PDFs and reduces the size of the PDF.
The command can be used on individual files or in
Batch Sequences. PDFs are sometimes made with
embedded structure tags, to aid accessibility,
repurposing and reflow capabilities, but are not
always required.
Applies the transition, selected by the user, to the
current page.
Displays the name of the transition assigned to the
current page.
Changes color of all bookmarks at once. Lets user
choose between three colors -- red, blue and
yellow.
When the bookmark palette is open, the
highlighted bookmark is expanded to show any
subtopic bookmarks below it.
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Read Page Uses text-to-speech software (when installed) to
Stop Reading Stops the Read Page command from reading aloud
Pause Reading Pauses the Read Page command.
Zoom to 150% Magnifies the view to exactly 150%.
Zoom to 200% Magnifies the view to exactly 200%.
read aloud text from current page.
the current page.
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3.9.4. Print Toolbar
Print Current Page Prints the current page to the default printer.
Print Odd Pages Prints all odd pages of the open PDF to the default
Print Even Pages Prints all even pages of the open PDF to the
Crop Pages by 1 inch Crops all pages in the active document by 1 inch.
Open Text Attributes Opens the Open Text Attributes dialog box to
Overprint Preview
Proof Colors Uses the precision of color profiles to soft-proof
Proof Setup –
Simulate Ink Black
Proof Setup –
Simulate Paper White
Proof Setup Allows for the proofing space to be configured.
Set Document Info Sets the document’s Document Summary Info
Show/Hide Info
Palette
printer.
default printer.
make accessible options like embed/unembed,
type, size, alignment, margins and spacing of the
selected font. Acrobat 5 only.
Applies the Overprint Preview view to simulate
appearance Overprint colors and spot colors.
your document directly on the monitor. Acrobat 5
and 6 only.
Uses the relative colorimetric rendering intent with
no black point compensation. Acrobat 5 and 6
only.
Uses the absolute colorimetric rendering intent.
Acrobat 5 and 6 only.
Acrobat 5 and 6 only.
according to your predefined settings -- Title,
Subject, Author, Keywords and Binding.
Shows and hides the Info palette. Lets you see the
position of the cursor within the page as it moves
and you select an area and can give X-Y and
height-width co-ordinates in points, inches and
millimeters.
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View Document Fonts Opens the Document Fonts dialog box to view
Zoom to 100% Magnifies the view to exactly 100%.
fonts and run the List All Fonts command. Acrobat
5 only.
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4. Content Assembly
4.1. Overview
The Content Assembly feature is for splitting and merging batches of PDF files. The split
functionality lets you split one or more PDF files based on page groups, page ranges,
bookmarks and page marks. The merge functionality lets you quickly sort and then
combine a collection of files into a PDF document.
Features
• Split into files of n pages - split into files containing n pages per file
• Split by page marks - visually highlight sections of a PDF to split
• Split by bookmarks - split files based on bookmark hierarchy
• Split by page ranges - split individual pages and page ranges
• Advanced splitting - odd and even, complex file naming, updating bookmarks, links
and named destinations
• Merge files - merge files or folders of PDF files together into a single file
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4.2. Using Content Assembly
Content Assembly consists of a collection of splitting methods an d one merging
function: Split into files of n pages, Split by page marks, Split by bookmarks, Split by
page range, and Merge files/folder.
Split File
Merge Files
Figure 22. The Content Assembly toolbar buttons
Add / Edit Page Marks
Import Page Marks
Remove Marks
View/Edit Marks
Export Page Marks
Figure 23. The Content Assembly menu
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4.3. Splitting PDF files
The Content Assembly feature offers a rich set of methods for extracting pages from a
PDF file to separate files.
• Split into files of n pages – split into files containing n pages per file
• Split by page marks – visually highlight sections of a PDF to split
• Split by bookmarks – split files based on bookmark hierarchy
• Split by page ranges – split individual pages and page ranges
• Advanced splitting - odd and even, complex file naming, updating bookmarks,
links and named destinations
Figure 24. Splitting methods in the Content Assembly feature
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4.3.1. Split into files of n pages
This method splits the open PDF document into a series of files, which contain ‘n’ pages
in each file.
Figure 25. Split into pages
To split into ‘n’ pages:
1. Select and open the source PDF file to be split.
2. Select ‘Split PDF Into files of’ by checking on the radio button.
3. Enter the number of pages in which to split the PD F file.
4. Select the destination folder where the PDF files will be stored following splitting.
This can be set to the same as the source folder, or in the folder of the user’s
choice.
5. Enter the base filename and the destination folder. The base filename will be
used as a starting point in the file name of the resulting output.
6. Click ‘Split’ to start processing.
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4.3.2. Split by page marks
Using the Add Page Marks feature, add a page mark to pages in the document. Each
page mark indicates the start of a new file when the document is split . When splitting by
page marks, all subsequent pages will be added to the new PDF until the next page
mark or the end of the file is reached.
Page marks are added using the Add/Edit Page Mark feature.
Figure 26. Split by page mark
To split by page marks:
1. Select and open the source PDF file to be split.
2. Verify that the PDF to be split has page mark/s.
3. Select ‘By page marks’ as the method of splitting.
4. Select the destination folder where the PDF files will be stored following splitting.
This can be set to the same as the source folder, or in the folder of the user’s
choice.
5. Click the ‘Split’ button to start processing.
Note: if you have specified the full path and filename within the page mark, rather than just a
filename, then you need to check the option ‘page mark contains full path/filename’. This will
ignore the destination folder settings and use the path stored within the page mark for saving the
target PDF file.
4.3.2.1. Adding page marks
To add a Page Mark:
1. Choose ‘Plug Ins > ARTS PDF Aerialist Professional > Content Assembly >
Add / Edit Page Mark” from Acrobat’s Plug-ins menu.
2. Alternatively use the Add / Edit Page Mark button from the ARTS PDF Aerialist
Professional toolbar.
3. The ‘Mark Page’ dialog opens. This contains properties of the page mark.
These include:
• File Name (of the document)
• Title
• Subject
• Author
• Keywords
The document information fields (metadata) will be applied to the resulting PDF file.
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Figure 27. Add / Edit Page Mark Dialog Box.
4.3.2.2. Removing page marks
To remove all of the page marks within a document:
1. Choose ‘Plug Ins > ARTS PDF Aerialist Professional > Content Assembly >
Remove Marks’ from Acrobat’s Plug-ins menu.
2. Alternatively Click on the Remove Marks tool in the ARTS PDF Aerialist
Professional toolbar.
3. This prompts to confirm if the page marks should be removed. Also there is a
warning that this action cannot be undone.
4. Clicking ‘OK’ removes the page marks on the PDF.
5. Clicking ‘Cancel’ returns to the document without removing the page marks.
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4.3.2.3. Viewing / editing page marks
To view and edit a list of all marked pages within a document:
1. Choose ‘Plug Ins > ARTS PDF Aerialist Professional > Content Assembly >
View/Edit Marks’ from the Acrobat menu.
2. Alternatively check on the View/Edit Marks button from the ARTS PDF Aerialist
Professional toolbar.
3. Edit a Page Mark
a. Highlight the page mark you want to edit by checking on the page mark
in the dialog box as shown below.
b. Click on ‘Edit’
c. The ‘Mark Page’ dialog opens. Users can then modify the properties.
4. A list of Page Marks can be viewed / edited and removed.
Figure 28. View/Edit Page Marks dialog
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4.3.2.4. Exporting page marks
This feature allows you to export page mark information into a tab delimited text file.
You can store the text file and apply your page mark settings onto a PDF document
by exporting the file.
The tab delimited file logs information for all the page marks present in the
document. The data logged in the text file includes:
• Page Number: The page number of the start of the fragment.
• File name: The name that the file fragment is to be called.
• Title: The title of the new file fragment.
• Subject: The subject of the new fragment
• Author: The author of the document
• Keywords: Any keywords for the new file fragment.
The format of the tab delimited text file is:
Page Number [tab] File Name [tab] Title [tab] Subject [tab] Author [tab]
Keywords [enter]
4.3.2.5. Import page marks
This feature allows you to import page marks from a tab delimited text file
PDF document. Importing a tab delimited text file containing page mark information
will apply page marks to your PDF to prepare for splitting. Importing page marks
will enable you to apply your page mark settings at a later stage or on other PDF
documents.
5
to your
5
A tab delimited text file can be created by the Exporting page marks feature.
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4.3.3. Split by bookmarks
This method will split a PDF file by its bookmarks. Each page that is bookmarked will be
the start of a new PDF, and the title of the bookmark will be us ed as the name of the
file.
All subsequent pages will be added to the new PDF stopping at the next bookmarked
page. You will be given a chance to choose the level of bookmarks to use in the Split
function.
Figure 29. Split by bookmarks
To split by bookmarks:
1. Select and open the source PDF file to be split.
2. Verify that the PDF to be split has bookmarks.
3. Select ‘By bookmarks starting at Level’ as the method of splitting.
4. Browse for the destination folder where the PDF files will be stored following
splitting. This can be set to the same as the source folder, or in the folder of the
users choice.
5. Click the ‘Split’ button to initiat e processing.
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4.3.4. Split by page range
This method of splitting will split a PDF file int o smaller PDF files containing one or more
pages in the destination folder specified by the user.
Figure 30. Split by page range
To split by page range:
1. Select and open the source PDF file to be split.
2. Select Split PDF ‘by page range’.
3. Select the destination folder where the PDF files will be stored following splitting.
This can be set to the same as the source folder, or in the folder of the user’s
choice.
4. Enter the page ranges you wish to split into each file. Page rang es should be
separated by commas and semicolon used to separate files. See the table
following for detailed instructions.
5. Enter the base filename for the split process, and then specify the destination to
save the files to. The base filename will be appended to the resulting smaller
PDF files after the split process.
6. Click the ‘Split’ button to initiat e processing.
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Parameter Function Example
(Semicolon) “;” File separator “1-20; 21-40” would
create two new PDFs –
one containing pages 120, the other containing
pages 21-40.
(Hyphen) “-“ From/To “1-5” would extract pages
1 through 5 into a new
PDF. “5-1” would extract
pages 5 through 1 into a
new PDF (reverse order
is + only).
(Comma) “,” Page separator “1-20, 30-40” would
create a single PDF
containing page 1-20 and
30-40.
“odd” (+ only) Odd page “1-20 odd” would create a
single PDF containing only
the odd pages within the
range of 1-20.
“even” (+ only) Even page “1-20 even” would create
a single PDF containing
only the even pages within
the range of 1-20.
An example string is shown below, inverted commas (“”) are for demonstration purposes
only:
“1-20 odd, 21-40 even, 41-45, 50; 50, 45-41, 40-21 even, 20-1 odd”
The example string would perform the following:
1. Create one PDF containing the following (in this order):
• All odd pages from 1-20.
• All even pages from 21-40.
• Pages 41-45.
• Page 50.
2. Create a second PDF containing the following (in this order):
• Page 50.
• Pages 45-41 (reverse order).
• All even pages from 40-21 (reverse order).
• All odd pages from 20-1 (reverse order).
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4.3.5. General splitting options
Figure 31. General Options
Enable Fast Web View
Restructures the PDF file so that it can be served a page-at-a-time over the Web. This is
referred to as Fast Web View within Adobe Acrobat.
Update Navigational Elements
This is a Plus only feature that updates all of the bookmark s, links and named
destinations such that they remain connected to the proper page.
GoTo links, which are links within the document, are adjusted to stay connected to the
proper page, even if the pages end up in a different order in the final document. If pages
are arranged such that the page linked from ends up in a different file than the page
linked to, the GoTo link is changed into a GoToR link, which is a link that goes from one
file to another. GoToR links and Launch actions, both of which reference an external file,
that use a relative pathname will be adjusted to take into account the difference if the
files created by splitting are in a different directory from the original file. If you split a
file with named destinations, the named destinations will be inserted into the files and
each adjusted to continue pointing to the correct page. Links that use named
destinations within the original document will be changed from GoTo to GoToR links as
necessary if source and destination end up in different files. The links will still use named
destinations. Bookmarks are copied into all files and are adjusted just as the links are.
Show Progress Report
This is a Plus only feature that, when selected, will show a description of the split
process in the Acrobat status bar. Users may find that this will make the split process
run slower but it will give a description on the status of each stage of the splitting
process.
Support identical form field
Inserts pages into the target files, page-at-a-time. Whilst this is much slower, it will
ensure that PDF files that contain form fields with iden tical names will still function
correct.
Update title using output filename
Uses the filename (without the .pdf extension) as the document information’s title for all
output files.
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Bookmarks
After processing, the following options can be applied to bookmarks within the target
files:
• Expand all
• Collapse all
• Expand local
This advanced option will expand the bookmarks that link to pages within each
split file.
• Do not change
4.3.6. Destination folder and filename settings
The filename for the files resulting from the split is constructed by adding a changing
suffix to a specified base filename.
The base filename can be specified in the Base filename edit box or derived from each
file dynamically by selecting the “Use filename” checkbox. You would normally select this
option during Batch Processing.
The target filename additions are as follows:
• A number – a number which is incremented for each new file
• A padded number starting at – an incrementing number padded with leading
zeros. You can specify a starting point for the number or padded number options
in the box labeled Number, following the target filename combo box.
• The page range (pxx-pyy) – the start and end page of the pages from the original
document.
• A letter – an incrementing letter (eg. A-Z, AA-ZZ, etc…)
• Nothing – used in splitting by bookmarks or page marks where the base filename
changes for each file.
The files are saved in the folder specified in the Destination Folder box or the source
folder, if that option is selected.
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4.4. Merging Files
The Merge function allows you to merge a set of files together into a single PDF
document. You can select either all pages, or a page range from a document you wish
to merge, as well as reordering the files as required. It supports a number of file types:
• Adobe PDF Files (*.pdf)
• AutoCAD (*.dwg, *.dwt)
• BMP (*.bmp, *.rle, *.dib)
• Compuserve GIF (*.gif)
• JPEG (*.jp,*.jpeg, *.jpe)
• JPEG2000 (*.jpf, *.jpx, *.jp2, *.j2k, *.j2c, *.jpc)
• Microsoft Excel (*.xls)
• Microsoft PowerPoint (*.ppt)
• Microsoft Project (*.mpp)
• Microsoft Visio (*.vsd)
• Microsoft Word (*.doc, *.rtf)
• PCX (*.pcx)
• PNG (*.png)
• PostScript/EPS (*.ps, *.eps)
• TIFF (*.tif, *.tiff)
Figure 32. Merge File Dialog
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4.4.1. Adding Files or Folders
To add files or folders and merge the files into one PDF document:
1. Choose ‘Plug-Ins > ARTS PDF Aerialist Professional > Content Assembly > Merge
Files’ from Acrobat’s Plug-in menu.
2. Alternatively select the ‘Merge File’ tool from the ARTS PDF Aerialist Professional
toolbar.
3. Browse and add the files that you want to merge.
- Click “Add Files”, from the ‘Merge Files’ dialog to open the browser window
and select the files that have to be merged.
- The Merge Options dialog will open allowing you to enter a specific page
range for the selected file. See below for more information on the Merge
Options.
4. Additionally, you can browse and add a folder containing files that you want to
merge.
- Click “Add folder” from the Merge Files dialog to open the browse for folder
dialog. Only one folder can be selected at a time and all files within the folder
(of supported file types) will be added.
- A complete list of the selected files will be displayed in the Merge dialog.
Selecting a file and clicking ‘Edit’ can modify the Merge Options. See below for
more information on the Merge Options.
5. Change the order in which the files are going to be merged.
- Click on “Move Up” and “Move Down” buttons to alter the position of the files
in the merge list.
6. Click ‘”Merge”.
4.4.1.1. Merge Options
Figure 33. Merge Options
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The Merge Options dialog allows you to specify the pages of the file you want added
to the final merged file. You can set which pages to merge by selectin g a predefined
range:
• All pages
• Odd pages
• Even pages
• Last page
• First page
Alternatively, you can define the pages (using hyphens and commas to separate the
pages) i.e. 2, 6, 10-20; or by page range from page 1 to 6 for example.
The ‘Validate page range’ option is only used for files that are not of an Adobe
Acrobat file type (*.pdf). If selected, the Merge function will convert the f ile prior to
merging it and will determine whether the page range entered is valid. If not
selected, the page range will not be validated and if an error occurs during the
merge process it will be stopped. Once the Merge function knows the page range of
the file (i.e. the number of pages within the file is known) this option will be
disabled. It is recommended that, when possible, always have this option selected to
ensure that no out of range errors occur during the merge process.
4.4.2. Using a control file
A control file lets you perform multiple merging of PDF docu ments in one process. Using
a control file you can specify the out put filename and the pages to be copied from other
PDF documents into the merged file. A control file is simply a text file detailing the
output filename and files to be used in the merge process.
To use a control file:
1. Click on the ‘Merge files’ button from the ARTS PDF Aerialist Professional toolbar
or select ‘Plug-Ins > ARTS PDF Aerialist Professional > Content Assembly >
Merge Files’ from Acrobat’s Plug-in menu.
2. In the Merge files dialog, click on the “C ontrol files” button.
3. Navigate to the desired control file (*.txt) and click “Open”.
4. A message in the ‘Merge files’ list box will appear. When you are ready to start
the process click “Merge”.
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The structure of a merge within a control file is shown below.
Merging a range of pages from a file:
-f [full pathname of the output merge file]
[page range] [tab] [full pathname of the source file]
Note: the ‘-f’ switch will start a new merge file and you can add an unlimited amount of pages
to the file
Merging all pages from a file:
-f [full pathname of the output merge file]
[full pathname of the source file]
For the [page range] the following can be entered:
Parameter Function Example
(Hyphen) “-“ From/To “1-5” would extract pages
(Comma) “,” Page separator “1-20, 30-40” would
“odd” Odd page “1-20 odd” would create a
“even” Even page “1-20 even” would create
For example:
[page range] entered is: “1-20 odd, 21-40 even, 41-45, 50”
Pages from the source file to go in the merge file will be
[page range] entered is: “50, 45-41, 40-21 even, 20-1 odd”
Pages from the source file to go in the merge file will be
.
1 through 5 into a new
PDF.
merge pages 1-20 and 30-
40.
single PDF containing only
the odd pages within the
range of 1-20.
a single PDF containing
only the even pages within
the range of 1-20.
• All odd pages from 1-20
• All even pages from 21-40
• Pages 41-45
• Page 50
• Page 50
• Pages 45-41 (reverse order)
• All even pages from 40-21 (reverse order)
• All odd pages from 20-1(reverse order)
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Examples of a Control File
Content of a control file specifying the page range:
-f C:\Sample Files\Output\Merge.pdf
1-10,15,18 C:\Sample Files\File1.pdf
C:\Sample Files\File2.pdf
1-20 odd C:\Sample Files\File3.pdf
odd C:\Sample Files\File4.pdf
Result is output file ‘Merge.pdf’ containing
• Only pages 1 to 10, page 15 and page 18 of File1.pdf
• All pages of File2.pdf
• Only the odd pages from page 1 to 20 of File3.pdf
• Only odd pages of File4.pdf
Content of a control file where all pages from a file is merged:
-f C:\MyDocuments\Invoice2xx.pdf
C:\MyDocuments\Invoice234.pdf
C:\MyDocuments\Invoice246.pd
-f C:\MyDocuments\Invoice3xx.pdf
C:\MyDocuments\Invoice354.pdf
C:\MyDocuments\Invoice321.pdf
-f C:\MyDocuments\Invoice4xx.pdf
C:\MyDocuments\Invoice478.pdf
Result is output file ‘Invoice2xx.pdf’ containing
• All pages of Invoice234.pdf
• All pages of Invoice 246.pdf
An output file ‘Invoice3xx.pdf’ containing
• All pages of Invoice354.pdf
• All pages of Invoice321.pdf
And output file ‘Invoice4xx.pdf’ containing
• All pages of Invoice478.pd
4.4.3. Saving the merged file
Once you have merged the files into a single PDF, to save the merged file for later use,
follow these steps:
1. Click on File > Save As.
2. Select the directory path where you want to save the merged PDF file.
3. Enter a filename.
4. Click on Save to initiate saving of th e merged PDF file.
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5. Bookmarks
5.1. Overview
The Bookmarks feature set provides the ability to add, edit, build, replace, delete and
sort bookmarks across one or more PDF files. The tool allows users make almost any
PDF file more usable and easier to navigate.
The Bookmarks feature set has been built to save time creating and managing
bookmarks. By allowing users to import and export build settings, bookmark trees and
by providing batch processing functionality, users can process and update large
collections of PDFs with a minimum of time and effort. Additionally, it has been
engineered to work with the Productivity feature set, making it even easier to quickly
access and run commonly used bookmark processes.
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5.2. Using Bookmarks
There are four main Bookmark functions: Add Bookmarks, Find Bookmarks, Build
Bookmarks, Delete Bookmarks and Sort Bookmarks.
Find/Replace Bookmarks
Add Bookmarks
Delete All Bookmarks
Figure 34. Bookmark toolbar buttons
Build Bookmarks
Sort Bookmarks
Figure 35. The Bookmark menu
5.2.1. Bookmark Features
A brief rundown of each function has been provided below.
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All these functions can be automatically performed across multiple documents using
Batch Processing. See the
If you wish to automate and customize Bookmark functions even more, or create toolbar
buttons that perform custom Bookmark jobs, read the section on
Commands.
Batch Processing section for more information.
Using Bookmark
5.2.1.1. Add Bookmarks
Use the Add Bookmarks feature to create a set of user-defined bookmarks; save
your set of bookmarks using the Import/Export functionality so you can reuse them
in batch processes.
5.2.1.2. Find Bookmarks
Use the Find Bookmarks feature to delete or replace only the bookmarks that match
the search criteria you specify; once you have entered the content to search for, Find
Bookmarks scans the bookmark text of all of the PDF files you have selected and
updates them based on the text and properties changes you have specified.
5.2.1.3. Build Bookmarks
Use the Build Bookmarks feature to automatically generate bookmarks based on the
font styles and layout used in your PDFs. After setting the desired combination of
attributes for a bookmark to be generated, the Bookmark feature can quickly scan
one or more PDF files to build the bookmarks for each document. Additionally, you
can save your Build Bookmarks settings by using the Import/Export functionality so
you can reuse them to process large collections of PDF files.
5.2.1.4. Delete Bookmarks
Delete Bookmarks allows the user to simply delete all the bookmarks contained in
the selected PDF file(s). This is a much easier way then having to manually highlight
all of the bookmarks and then delete them – especially if you need to do this across
multiple files.
5.2.1.5. Sort Bookmarks
The Sort Bookmarks feature automatically rearranges bookmarks in alphabetical
order. It has the flexibility to order all bookmarks or a selected range of bookmarks
in ascending or descending order.
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5.3. Adding Bookmarks
The Add Bookmarks function creates a set of user-defined bookmarks. Use the
Import/Export features to save and reuse a set of bookmarks in other documents using
batch processes or with the Productivity feature.
5.3.1. The Preview Pane
The preview pane allows you to view and easily edit a bookmark structure. The
bookmark structure can then added to any PDF document.
Figure 36. Add Bookmarks Preview Pane
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5.3.1.1. Add or Edit Bookmarks
To create or edit a bookmark in the Add Bookmark’s preview pane:
1. Click ‘Add’ or ‘Edit’ to open the ‘New Bookmark’ dialog.
2. In the ‘New Bookmark’ dialog, enter the name and bookmark properties you
wish the bookmark to have.
3. Click ‘OK’.
Details of bookmark properties can be in the next section,
Bookmark Properties.
5.3.1.2. Bookmark Properties
Figure 37. Bookmark Properties
Bookmark properties can be viewed when adding or editing a bookmark in the
preview pane. The following table shows the properties that bookmarks can have.
Name The bookmark’s name that will appear in the document.
Color The bookmark’s font color. You can create and use custom colors by
scrolling down the available list of colors, selecting “Custom” and
creating your custom color from the ‘Custom Color’ dialog.
Style Font style can be bold and/or italic.
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Action This designates what action occurs when the user clicks on the
bookmark.
None Nothing occurs when the bookmark is
clicked.
Go To View This action will jump to the specified page in
the document. Various page magnification
options are also available; see Magnification
Options.
Go To Remote
View
Open File Opens the specified file. This file can be of
WWW Link Clicking on the bookmark opens a web
Read Article Selecting this action will link or display the
Show / Hide Field Provides the option of either showing or
Submit Form This will send the form data to a specified
Reset Form Resets all form fields to their original default
Import Form Data Imports in form data from another file and
JavaScript This option will run a specified JavaScript.
Execute Menu Item Executes a specified menu command as the
Movie Plays a specified QuickTime or AVI movie.
Sound Plays a specified sound file.
This opens a specified PDF document at the
designated page. Various page magnification
options are also available; see Magnification
Options. This can be configure using relative
or absolute addressing, see Absolute /
Relative Addressing.
any type, but only files with a *.pdf
extension will be opened in Acrobat; all other
file types will be opened in their default
viewers. This can be configure using relative
or absolute addressing, see Absolute /
Relative Addressing.
browser to the URL specified within the
WWW Link textbox.
bookmark to an article thread in the active
document.
hiding fields in a PDF document.
URL.
value.
displays it in the active form.
action when the bookmark is clicked.
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Magnification Options:
This option is available in the action bookmark properties ‘Go To View’ and ‘Go To
Remote View’. The option is also available when buildin g bookmarks using the Build
Bookmarks feature.
The following magnification options are available:
• Inherit Zoom
Displays the destination window at the magnification level that the user is
using when they click on the bookmark.
• Zoom
Displays the page at a magnification specified by the user.
• Fit Width
Displays the width of the current page in the destination window.
• Fit Height
Displays the height of the current page in the destination window.
• Fit Page
Displays the current page in the window.
• Fit Visible
Displays the width of the visible contents of the current page in the
destination window. This usually means the margins are not displayed.
Absolute / Relative Addressing:
Absolute or relative addressing can be used in the action bookmark properties: Open
File and Go To Remote View. It allows users to configure the method of referencing
to a file.
• Absolute Addresses
These are best used when it's likely that the source document may need to be
moved or copied to a different location in the file system, without any target
files moving in relation.
Note: By default, browsing to the target file using the Open File dialog produces an
absolute address i.e. target.pdf
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• Relative Addresses
These are most appropriate for PDFs published to CDs/DVDs or when the
entire file system is copied and must remain relative to the sou r ce. Relative
addresses describe the path to a file, relative to another file, in most cases
the Bookmarker file that was loaded last.
To use relative addressing, please follow the following syntax
For example:
If the file is in the same folder, then use
.\target.pdf
If the file is in one folder above, then use
..\target.pdf
If the file is in two folders above, then use
..\..\target.pdf
If the file is in one folder below, then use
.\directorybelow\target.pdf
5.3.1.3. Removing Bookmarks
To remove a single bookmark from the preview pane:
1. Select the bookmark you wish to remove.
2. Click the ‘Remove’ button.
3. Click ‘Yes’.
Note: If the bookmark has any child bookmarks (i.e. bookmarks with lower level bookmarks
attached to it) they will also be deleted.
To remove multiple bookmarks from the preview pane:
1. Hold down Ctrl and click on the bookmarks you wish to remove. Alternatively,
you can press Ctrl + A to select all bookmarks.
2. Click the ‘Remove’ button.
3. Click ‘Yes’.
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5.3.1.4. Import Bookmarks from a PDF
This function enables you to import existing bookmarks from the active PDF
document into the Add Bookmark’s preview pane. It will retain the same bookmark
level structure as displayed in the PDF document.
To copy or extract bookmarks from the open PDF document into the preview pane:
1. Click on the ‘Import…’ button.
2. Select ‘From current PDF’.
3. Click ‘OK’.
Figure 38. Importing bookmarks from the current PDF
5.3.1.5. Moving Bookmarks
From the Add Bookmark’s preview pane, you can select and drag bookmarks around
using your mouse. To move a bookmark:
1. Select the bookmark you wish to move. If you wish to move a bookmark that
contains child bookmarks, then the child bookmarks will also be moved.
2. Holding the mouse button down, drag the bookmark to the desired location.
When dragging a bookmark the following symbols may appear:
R Indicates bookmark will be on the same bookmark level.
Q Indicates bookmark will become a child node.
[ Indicates that the bookmark cannot be moved to this location.
For example:
If you wish to move a bookmark (Bookmark#1) below another bookmark
Bookmark#2):
1. Select Bookmark#1
2. Hold down the mouse and drag Bookmark#1 until Bookmark#2 is highlighted
and Q or R appears.
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5.3.2. Add Bookmarks to PDF
To add bookmarks from the preview pane to the open PDF document, click ‘OK’.
Note: There are options available when adding bookmarks to the PDF document, see Insertion
Options and Expand / Collapse options.
5.3.2.1. Insertion Options
The insertion options drop down box has three options that allow you to choose how
you want to display the new bookmarks. The three options are:
• Overwrite
Bookmarks will overwrite the existing bookmarks. Choosing this option then
clicking on Update will replace the whole bookmark structure with the newly
created one.
• After
Newly created bookmarks will be appended after the existing bookmark
structure.
• Before
Newly created bookmarks will be appended before the existing bookmark
structure.
5.3.2.2. Collapse Bookmarks Options
Use this option to set the display default of your bookmarks.
• Collapse Bookmarks
If you want to only display the first level bookmarks, the collapse bookmarks
option has to be checked. This means that the other levels of the bookmarks
structure will not be visible.
• Expand Bookmarks
If you want to display all the levels of the bookmarks structure, then uncheck
the collapse bookmarks box. Result of this would be having the bookmarks
displayed in an expanded form, that is all the levels of the bookmark
structure will be visible.
5.3.3. Importing/Exporting Bookmark Settings
With the Import feature you can save your current bookmark settings with the Add
Bookmarks preview pane. You can then load it at a later date using the Import feature.
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5.3.3.1. Importing Tools
To load or import your bookmark settings from a file:
1. Click the ‘Import…’ button.
2. Select ‘From settings file’
3. Click on the ‘…’ button and browse to the location of the file you wish to
import.
4. Select the file to import and click ‘OK’.
In the Add Bookmarks function you can import PDF, ARTS PDF Bookmarks settings,
Comma-delimited or Tab-delimited file types:
• PDF files (*.pdf)
The bookmarks will be copied from the selected PDF document.
• Add Bookmarks settings files (*.ina)
‘Add Bookmarks settings’ files can be created using the Export function of Add
Bookmarks.
• Comma-delimited files (*.csv)
Comma-delimited file types can be created using a text editor such as Notepad or
a spreadsheet application such as Microsoft Excel. These files must have the
following structure for each bookmark entry:
Bookmark level, Bookmark name, Zoom, Destination, Zoom
where:
o Bookmark level = a numeric value. “0” being the highest bookmark level.
0 – Level 1 bookmark
1 – Level 2 bookmark
2 – Level 3 bookmark
o Bookmark name = the bookmark name displayed in the Bookmarks tab of
Acrobat’s Navigation pane
o Zoom = a numeric value.
0 – Custom Zoom Magnification (Fixed)
1 – Fit Width
2 – Fit Height
3 – Fit Page
4 – Fit Visible
o Destination = the page number where the bookmark will link in the
document.
o Zoom Magnification = the percentage level for zoom magnification. This is
required if “0” is set for Zoom.
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Example:
0, Introduction, 0, 1, 100
0, Contents, 0, 2, 100
1, Part-1, 0, 3, 100
2, Part-1(a), 0, 4, 100
2, Part-1(b), 0, 5, 100
1, Part-2, 0, 6, 100
0, Index, 0, 7, 100
• Tab delimited files (*.txt)
Tab-delimited file types can be created using a text editor such as Notepad or a
spreadsheet application such as Microsoft Excel. Tab-delimited files must have
the following structure for each bookmark entry:
Bookmark level [tab] Bookmark name [tab] Action [tab] Destination [tab] Zoom
where:
o Bookmark level = a numeric value. “0” being the highest bookmark level.
0 – Level 1 bookmark
1 – Level 2 bookmark
2 – Level 3 bookmark
o Bookmark name = the bookmark name displayed in the Bookmarks tab of
Acrobat’s Navigation pane
o Zoom = a numeric value.
0 – Custom Zoom Magnification (Fixed)
1 – Fit Width
2 – Fit Height
3 – Fit Page
4 – Fit Visible
o Destination = the page number where the bookmark will link in the
document.
o Zoom Magnification = the percentage level for zoom magnification. This is
required if “0” is set for Zoom.
Example:
0 LinkPage1 0 1 100
0 LinkPage2 0 2 100
0 LinkPage13 0 13 100
0 LinkPage20 0 20 100
5.3.3.2. Exporting Tools
To save or export your bookmark configuration to a file:
1. Click the ‘Export..’ button.
2. Browse to the location that you wish to store the file in.
3. Enter the filename.
4. Click ‘OK’.
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5.4. Finding and Replacing Bookmarks
The Find Bookmark function allows you to delete or replace only the bookmarks that
match the search criteria you specify; once you have entered the content to search for,
Find Bookmarks scans the text of all the bookmarks of the PDF files you have selected
and updates them based on the text and properties changes you have specified.
Figure 39. Find and Replace Bookmarks
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5.4.1. Find Options
When searching the Bookmark text the following two options are available, in order to
make it as relevant as possible.
• Is complete bookmark name
This will only perform Find/Replace actions on bookmarks that completely match
the specified search text
• Case sensitive
This will only perform the action on bookmarks whose text is ex actly the same
case as that specified.
E.g. A case-sensitive search of “And” will not perform any actions on a bookmark
containing “and”.
5.4.2. Replace Options
• Delete
Deletes any bookmarks that match the Find criteria
• Replace with – Name
Replaces the text entered in the Find textbox with the text in the Replace
textbox. If you enable the “Replace whole text” checkbox, all of the bookmark
text is replaced.
• Replace with – Color
Replaces the bookmark font colors. You can choose from the standard Acrobat
colors, and also create your own custom colors using the custom color palette.
The custom color palette can be found by selecting ‘custom…’ from the color list.
• Replace with – Style
Replaces the current font style with:
o Plain
o Bold
o Italic
o Bold and Italic
Figure 40. Finding Bookmarks
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• Replace with – Action
Replaces the current bookmark action with the specified one. For information on
what each action does, see the Action section in
o None
o Go To View
o Go To Remote View
o Open file
o Read Article
o Show/Hide Field
o Submit Form
o Reset Form
o Import Form Data
o JavaScript
o Execute Menu Item
o Movie (Play a movie)
o Sound (Play a sound)
o World Wide Web Link
Bookmark Properties:
5.4.3. Using Text Masking
Text masking can be used to perform complex find and replace matches. Text masking
would be used in the ‘Find’ text box. See section
the correct text masking syntax.
Using Text Masking for full details on
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5.5. Building Bookmarks
The Build Bookmarks function can automatically generate bookmarks based on the font
styles and layout used in your PDFs. After specifying the combination of attributes that
must exist for a bookmark to be generated, the Bookmarks function can quickly scan
one or more PDF files to build the bookmarks for each document. Use the
Import/Export functionality so you can reuse Build Bookmarker settings to process large
collections of PDF files.
Figure 41. Building bookmarks
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5.5.1. Creating Bookmarks
Creating bookmarks using the Build Bookmarks function is simple. Using the select ion
criteria you can be very selective in what text is created into bookmarks.
To build bookmarks follow this basic outline:
1. In the Build Bookmarks dialog, click “Level 1” . This will open up the Select
Bookmark Attributes dialog.
Figure 42. Bookmark Attributes
2. Enable the checkboxes of the properties that you wish to create the bookmarks
from. These properties are detailed in the
3. Move the mouse over the PDF document. The pointer will change to a crosshair.
Select the text you wish to grab the properties from, and drag a rectangle around
it with the mouse.
Alternatively you can use the pull-down menus provided to select the properties
manually, or you can use a combination of both mouse and manual selections.
4. Once you have made your selections, click “OK”
5. You can now create a Level 2 bookmark. To create a Level 2 bookmark just follow
Steps 1– 4.
Once you have created a Level 2 bookmark you can go on to create a Level 3
bookmark, and so on.
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6. If you wish to remove a bookmark level, simply click its corresponding “Clear”
button in the main dialog. If you clear a bookmark level when there are
bookmark levels created below it, they will also become unavailable.
7. Set the
8. Set the
9. Set the Bookmark exact text only option. Select this option to create bookmarks
from text that matches the exact font style . If this option is not selected, the
whole line of text where this font style is found will be bookmarked.
10. When you are happy with your configuration, click “Build” to commence creating
bookmarks.
Magnification Options you wish the bookmarks to open the pages with.
Insert Options and Expand / Collapse Options.
5.5.2. Importing/Exporting Bookmark Build Options
With the Import feature you can save your current bookmark settings with the Add
Bookmarks preview pane. You can then load it at a later date using the Import feature.
5.5.2.1. Importing Bookmarks
To load or import your bookmark settings from a file:
1. Click the ‘Import…’ button.
2. Browse to the location of the file you wish to import.
3. Select the file to import and click ‘OK’.
Note: Importing will replace any current bookmark settings with those from the imported file.
5.5.2.2. Exporting Bookmarks
To save or export your bookmark configuration from the Build Bookmarks dialog to a
file:
1. Click the ‘Export..’ button.
2. Browse to the location that you wish to store the file in.
3. Enter the filename.
4. Click ‘OK’.
5.5.3. Bookmark Selection Properties
There are five text properties that can be used when choosing the properties that the
bookmarks will be created from. Combining the various properties will create bookmarks
that only match the criteria of the combined properties. If the text in the document does
not meet the requirements of the properties then no bookmarks w ill be created.
• Font Name
Creates bookmarks from the selected font. Clicking “ Update F o nt Name” will
update the font menu listing to include all the fonts contained in the document.
Embedded fonts will not be included.
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• Font Size
Creates bookmarks from text that conforms to the specified font size.
• Font Color
Creates bookmarks from text that matches the selected text’s color.
• Left Indentation
This will create bookmarks from text with its line inden t starting the specified
distance from the left-hand side of the page. An example of line indentation are
bullet headings – selecting these bullet headings wit h the ‘Left Indentation’ and
‘Font Name’ properties enabled would produce bookmarks from the bullet
headings: Font Name, Font Size, Font Color, Left Indentation and Text Mask (if
the ‘Font Name’ property wasn’t enabled, all text with the same indentation as
the bullets would be turned into a bookmark).
Note: the Bookmarks function will select text whose line indentation starts at the start of
the rectangle that you draw. It is important to know this, because if you select a section of
text whose line indent is not included inside your selection rectangle, then the Bookmarks
fucntion will not create a bookmark from that text. For more information on using this
property, visit the
• Text Mask
Creates bookmarks from text that matches the characters entered into the Text
Mask textbox. Text masking is great when there are no defining bookmark
properties, or if you need to selectively filter out certain text that may otherwise
become a bookmark.
As Text Masking contains a number of special characters that can be complicated,
a section of this User Guide has been dedicated to its use. See section
Masking section for more information on special Text Mask characters.
• Keyword list
This feature allows users to include and exclude particular bookmarks based on
its name. The keyword list file is simply a text file with a list of words. If the
keyword list is excluded, it will only build bookmarks t hat do not have any of the
words in the bookmark name. If the keyword list is included, then it will only
build bookmarks that contain the word in its name.
For example:
From the bookmark properties selected, the Build Bookmarks function should
build bookmarks named:
• Table Of Contents
• Introduction to ARTS PDF
• Part I - ARTS
• Part II - PDF
• Part III – Other
If the user chooses to include a keyword list (e.g. sample.txt) that contains:
ARTS
Troubleshooting section.
Using Text
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PDF
The Build Bookmarks function will only build bookmarks:
• Introduction to ARTS PDF
• Part I - ARTS
• Part II - PDF
If the user chooses to exclude a keyword list (e.g. sample.txt) that contains:
ARTS
PDF
The Build Bookmarks function will only build bookmarks:
• Table Of Contents
• Part III – Other
• Ignore repeated headings
Creates a bookmark for only the first occurrence of a repeated bookmark name.
• Multi-lined headings
Creates bookmarks from text spanning over more than one line.
• Leading numbers
This feature allows you to add or remove leading numbers to bookmarks.
For example:
#1.
Suppose ARTS PDF Bookmarker is to build bookmarks named:
• Introduction
• Contents
• Install
• Windows
• Macintosh
• Quick Start Up
• Where To Start
• Index
If you choose to add leading numbers, ARTS PDF Bookmark will build bookmarks:
• 1 Introduction
• 2 Contents
• 2.1 Install
• 2.1.1 Windows
• 2.1.2 Macintosh
• 2.2 Quick Start Up
• 2.2.1 Where To Start
• 3 Index
#2.
Suppose ARTS PDF Bookmarker is to build bookmarks named:
• 1.0 Introduction
• 2.0 Contents
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• 3.0 Install
If you choose to remove leading numbers, ARTS PDF Bookmark will build
bookmarks:
• Introduction
• Contents
• Install
5.5.3.1. Using Text Masking
The text masking property has a number of special characters allowing you to
selectively create bookmarks. They are described in detail below with simple
examples provided.
Note: The user should be aware that the Bookmarks feature processes text by lines of text,
and produces a bookmark out of the whole line of text. For example, if you specified “sales” in
the text mask field, and your PDF document had a line in it with the text “and so to conclude,
our company had no major sales this month”, this whole line of text will be turned into a
bookmark.
Macintosh
Macintosh users can simply enter partial words to bookmark a line of text.
Any line containing the characters will create a bookmark. It is not case
sensitive.
Example: Entering “en” will create bookmarks from any lines of text
containing “en” such as “Enjoy”, “entertain”, “content”, “burden” etc.
Windows
o Case sensitive: Text Masking is case sensitive, so entering “ABC” will create
different bookmarks from “abc”.
o . : The “.” matches one instance of any character.
Example: Entering the expression “P.F” into the Text Mask field, it would
create a bookmark from any lines of text containing “PDF, PeF, PdF,” etc.
o ^: The “^” only creates a bookmark if the specified text appears at the very
start of the line.
Example: Entering the text “^abc” will only create a bookmark if the line
started with “abc”. If a line of text started with “1.0 abc” no bookmark of it
would be created.
o $: The “$” only creates a bookmark if the specified text appears at the very
end of the line.
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Bookmarks
Example: Entering the text “abc$” will create a bookmark only from text with
lines ending with “abc”, so “…xyzabc” would cause a bookmark of that line to
be created, but “abcxyz” would not have a bookmark created.
o If you only want to create bookmarks from lines that only contain the exact
text you specify, use both the “^” and “$” characters.
o [ ] : Any lines containing characters inside the “[ ]” will be created in to a
bookmark. Characters can be specified literally, or as a range of characters.
Example: “[abc]” will create bookmarks from any lines containing either a, b,
or c. This is opposed to only creating a bookmark from text containing abc if
“abc” is entered.
”[a-dA-D]” will create bookmarks from lines containing any of the characters
between a-d (that is, a, b, c and d), in both lower and upper-case.
o [^] : Any text containing characters inside the “[ ]” and after the “^” will not
be turned into bookmarks. This feature is very handy when applied with in
conjunction with other bookmark selection properties to stop unwanted
bookmarks from being created. Please be aware that conversely this means
that any other text not in the “[ ]” will be considered as potential bookmark
material. Therefore it is suggested that another bookmark selection property
is used in conjunction with this one.
Example: Entering “[^0-9]” will still create bookmarks containing numbers if
the text line contains any other character – 1.0 will be turned into a
bookmark because it contains a “.”.
If you really want to exclude numbers like 1.0 you would need to modify it to
“[^0-9\.]. The “\” is explained below, and is needed because “.” is a
considered special character in text masking.
o \ : The “\” character is used when you wish to actually match a special
character, such as “.” Or “$”. These special characters are used in the Text
Mask field to perform special text matching.
Example: Entering “\$” will search and create a bookmark from text on the
document containing a “
o * : Use the “*” character to create bookmarks from more than one set of
characters at the same time.
Example: Entering “a*b” will create bookmarks from any line of text
containing either a and/or b.
o + : Use the “+” character to create bookmarks from a set of characters
arrayed in a certain order. Bookmarks can be created from the first
character(s) before the “+”, however, characters after the “+” can only be
bookmarked if the characters before the “+” are also present.
$”, ignoring the normal “$” text mask command.
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Example: Entering “a+b” will create bookmarks from any line of text
containing ab, aab, aaab¸ etc. Any text like ba, or cb, will be ignored.
o ? : Like the “+” character, the “?” character creates bookmarks from a set of
characters arrayed in a certain order, but in this case, bookmarks can be
created from characters before the “?” only if the proceeding characters are
also present. The characters after the “?” can be used to create bookmarks,
irrespective of whether characters before the “?” are present.
Example: Entering “a?b” will create bookmarks from any line of text
containing ab, abb, or just b.
o ( ) : Allows characters to be grouped together and be combined with
other special characters.
Example: “(a*b)$” will create bookmarks from lines of text containing
either a and/or b, but only if these lines end with a or b.
o | : Creates bookmarks from either one set of characters or another.
Example: Entering “a | b” into the Text Mask field will create
bookmarks from lines of text containing either a or b.
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5.6. Deleting Bookmarks
This is the easiest function to use – simply click on the Delete Bookmarks button or the
menu item: Plug-ins > ARTS PDF Aerialist Professional > Bookmarks > Delete
Bookmarks.
Be careful when using this function, as Acrobat cannot undo the deletion of bookmarks.
If you have accidentally deleted them the only way to retrieve them is to exit the
document without saving, and then open it again.
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5.7. Sorting Bookmarks
The Sort Bookmarks feature allows the user to sort their bookmarks in alphabetical
order. The bookmarks can be sorted in ascending or descending order. You can sort an
entire level of bookmarks or select a particular node of bookmarks.
Figure 43. Sorting bookmarks
• Level/Nodes
Entering a level:
To enter a level you must put ‘L’ in front of the bookmark level value.
Level one (L1) is the highest bookmark level.
For example:
If you want to sort all level one bookmarks, you would enter L1.
If you want to sort all level two bookmarks, you would enter L2.
Entering a node:
Enter a node value and separate node values with a comma.
For example:
If you only wanted to sort bookmarks that are in the third (3) bookmark’s
second (2) child bookmark, you should enter 3,2.
• Ascending or Descending
This option allows you to select whether you want to sort your bookmarks in
ascending or descending order.
• Apply to child nodes
If selected, all child bookmarks to the bookmarks specified in ‘Level/Node’ will
also be sorted.
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For example:
Take the initial bookmark structure as follows .
- B
- A
- 3
- 2
- two
- four
- three
- one
- 1
Example #1:
Settings: Level/Node=L2; Apply to child nodes=not selected; Order=ascending.
Result: Only the level two bookmarks will be sorted.
- B
- A
- 1
- 2
- two
- four
- three
- one
- 3
Example #2:
Settings: Level/Node=2,2; Apply to child nodes=selected; Order=ascending.
Result: Bookmarks under the second bookmark’s second node will be sorted.
- B
- A
- 3
- 2
- four
- one
- three
- two
- 1
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Stamp
6. Stamp
6.1. Overview
Using ARTS PDF Aerialist Professional stamp text, watermarks and backgrounds to pages
on a PDF document. With ARTS PDF Aerialist Professional’s Stamp features, users can
customize the content, appearance and action of each stamp as well as combining
multiple stamps into one stamp profile. This includes aligning and setting the size of
each stamp, or even making your stamps behave like hyperlinks.
Using the Stamp feature, you can:
• Stamp text and
• Apply Page and
• Apply image watermarks (BMP, RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF)
• Stamp one PDF onto another
• Specify the position, scale and angle of rotation for text and image stamps
actions for individual stamps.
• Set
• Combine single stamps into a profile for faster application.
• Copy and paste stamps between profiles
• Save profiles for later use
• Set up batch processes to apply stamps across many files.
dynamic text
Bates Numbering
Figure 44. ARTS PDF Aerialist Professional’s stamp tool button
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Stamp
Figure 45. The Stamp feature’s main window
6.2. Main Features
The main features of ARTS PDF Aerialist Professional’s Stamp set are:
• Stamp text on a PDF file
• Stamp an Image on a PDF file
• Stamp a page from a PDF document on another PDF document.
6.2.1. Text Stamps
Use this feature to create single or multi-line text stamps.
for headers, footers and hyperlinks. A variety of
allow you to easily insert date, time, page numbers and document information such as
Author, Title and Subject at runtime.
Text stamps are often used
Dynamic Text options are available to
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Stamp
6.2.2. Image Stamps
Image stamps enable you to stamp single or multiple images on PDF document . ARTS
PDF Aerialist Professional supports a number of different image types. These include
BMP, RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF formats
6
.
6.2.3. PDF Stamps
Stamp a page from a PDF onto another document. You can modify the placement,
layout and action of the
PDF stamp in the same way as text and the image stamps.
6
Stamping with these image file formats is supported on Acrobat 6 only. Under Acrobat 5 only TIFF and JPEG
are supported. To stamp with an EPS or GIF first convert the file to PDF and recreate the stamp as a PDF
stamp.
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