ARTS PDF AERIALIST 1.2 User Manual
ARTS PDF
Aerialist
Version 1.2
ARTS PDF Aerialist User Guide
Contents
Contents
1. INTRODUCTION .............................................................................................. 6
2. SETUP .......................................................................................................... 7
2.1. System Requirements................................................................................ 7
2.2. Installation............................................................................................... 7
2.3. Activation................................................................................................. 8
2.4. Registration.............................................................................................. 9
2.5. Uninstalling ARTS PDF Aerialist ................................................................... 9
3. PRODUCTIVITY............................................................................................. 11
3.1. Overview ................................................................................................11
3.2. Using Productivity ....................................................................................12
3.3. The Toolbar Manager ................................................................................13
3.3.1. Creating or Renaming Toolbars ...................................................................... 14
3.3.2. Deleting Toolbars......................................................................................... 14
3.3.3. Managing Toolbar Tools................................................................................. 15
3.3.4. Showing and Hiding Toolbars......................................................................... 16
3.3.5. Importing and Exporting Toolbars................................................................... 16
3.4. Add or Remove Tool – The Tool Manager.....................................................18
3.4.1. Creating or Editing Tools ............................................................................... 20
3.4.2. Deleting Tools.............................................................................................. 22
3.4.3. Importing and Exporting Tools ....................................................................... 23
3.4.4. Reordering Tools.......................................................................................... 24
3.5. Productivity Tutorials ................................................................................25
3.5.1. Using the Open File Command ....................................................................... 25
3.5.2. Using the Menu Item Execute Command.......................................................... 26
3.5.3. Using the Batch Sequence Execute Command .................................................. 27
3.5.4. Using the World Wide Web Link Command....................................................... 28
3.5.5. Using the Select Tool button Command........................................................... 29
3.5.6. Using Bookmark Commands .......................................................................... 30
3.5.7. Using Link commands................................................................................... 31
3.5.8. Using the Split command............................................................................... 32
3.5.9. Using the Stamp command ............................................................................ 32
3.6. Batch Processing......................................................................................34
3.6.1. Bookmarking in Batch................................................................................... 35
3.6.2. Splitting in Batch.......................................................................................... 36
3.6.3. Managing Links in Batch................................................................................ 36
3.6.4. Stamping in Batch........................................................................................ 37
3.7. Configuring Productivity Preferences ...........................................................38
3.8. Index of Toolbars and Tools.......................................................................39
3.8.1. Basic Toolbar............................................................................................... 39
3.8.2. Developer Toolbar........................................................................................ 41
3.8.3. Manage Toolbar ........................................................................................... 43
3.8.4. Print Toolbar ............................................................................................... 45
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4. CONTENT ASSEMBLY...................................................................................... 46
4.1. Overview ................................................................................................46
4.2. Using Content Assembly............................................................................47
4.3. Splitting PDF files.....................................................................................48
4.3.1. Split into files of n pages............................................................................... 49
4.3.2. Split by page marks...................................................................................... 50
4.3.3. Split by bookmarks....................................................................................... 54
4.3.4. Split by page range ...................................................................................... 55
4.3.5. General splitting options................................................................................ 57
4.3.6. Destination folder and filename settings .......................................................... 58
4.4. Merging Files ...........................................................................................59
4.4.1. Adding Files or Folders.................................................................................. 60
4.4.2. Using a control file ....................................................................................... 61
4.4.3. Saving the merged file.................................................................................. 63
5. BOOKMARKS ................................................................................................ 64
5.1. Overview ................................................................................................64
5.2. Using Bookmarks .....................................................................................65
5.2.1. Bookmark Features ...................................................................................... 65
5.3. Adding Bookmarks ...................................................................................67
5.3.1. The Preview Pane......................................................................................... 67
5.3.2. Add Bookmarks to PDF.................................................................................. 73
5.3.3. Importing/Exporting Bookmark Settings.......................................................... 74
5.4. Finding and Replacing Bookmarks............................................................... 77
5.4.1. Find Options................................................................................................ 78
5.4.2. Replace Options........................................................................................... 78
5.4.3. Using Text Masking ...................................................................................... 79
5.5. Building Bookmarks..................................................................................80
5.5.1. Creating Bookmarks ..................................................................................... 81
5.5.2. Importing/Exporting Bookmark Build Options................................................... 82
5.5.3. Bookmark Selection Properties....................................................................... 83
5.6. Deleting Bookmarks .................................................................................89
5.7. Sorting Bookmarks...................................................................................90
6. STAMPS ...................................................................................................... 92
6.1. Overview ................................................................................................92
6.2. Main Features..........................................................................................93
6.2.1. Text Stamps................................................................................................ 93
6.2.2. Image Stamps............................................................................................. 94
6.2.3. PDF Stamps ................................................................................................ 94
6.3. Using Stamps ..........................................................................................95
6.3.1. Stamp a document....................................................................................... 96
6.3.2. Undo Stamp................................................................................................ 96
6.4. Managing Stamps and Profiles....................................................................97
6.4.1. Creating a new Profile................................................................................... 98
6.4.2. Creating a new Stamp .................................................................................. 98
6.4.3. Previewing a Profile/Stamps .......................................................................... 98
6.4.4. Renaming Profiles/Stamps............................................................................. 98
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6.4.5. Deleting Profiles /Stamps .............................................................................. 98
6.4.6. Rearranging Stamps..................................................................................... 99
6.4.7. Importing / Exporting Profiles ........................................................................ 99
6.4.8. Editing Stamps ............................................................................................ 99
6.4.9. Right Click Menus........................................................................................100
6.5. Designing Stamps ..................................................................................101
6.5.1. General Stamp Settings ...............................................................................101
6.5.2. Text Stamp Properties .................................................................................105
6.5.3. Image/PDF Stamp Settings...........................................................................110
6.6. Logging ................................................................................................112
6.6.1. View Log File..............................................................................................112
6.6.2. Clear Log File .............................................................................................113
6.7. Configuring Stamp Preferences ................................................................ 114
6.7.1. File Handling .............................................................................................. 114
6.7.2. Defaults.....................................................................................................114
7. LINKS ...................................................................................................... 115
7.1. Overview ..............................................................................................115
7.2. Using Links ...........................................................................................116
7.3. Link Checking........................................................................................117
7.3.1. Show First Dead Link...................................................................................117
7.3.2. Show Dead Links On Next Page.....................................................................118
7.3.3. Show Dead Links On This Page......................................................................119
7.3.4. Dead Link Page Numbers..............................................................................120
7.4. Link Management...................................................................................121
7.4.1. Show / Hide Link Alignment Palette ...............................................................121
7.4.2. Make Links Like This One .............................................................................122
7.4.3. Make Notes Like This One.............................................................................124
7.4.4. Set Link Magnification..................................................................................126
7.4.5. Find And Replace Filenames..........................................................................127
7.4.6. Find And Replace URLs.................................................................................128
7.4.7. Set Base URL..............................................................................................130
7.4.8. Delete Links ...............................................................................................132
7.5. Reporting..............................................................................................133
7.5.1. Report on Bad Actions..................................................................................133
7.5.2. Report on Bad Bookmarks ............................................................................134
7.5.3. Report on All Links ......................................................................................135
7.5.4. Report on External Dependencies ..................................................................136
7.5.5. Report on Selected Link or Annot...................................................................137
7.5.6. Count Links................................................................................................139
7.6. Configuring Link Preferences....................................................................140
7.7. Additional Link Features..........................................................................142
7.7.1. Multiple – select and drag links .....................................................................142
7.7.2. Cut and paste links......................................................................................143
7.7.3. Paste links onto multiple pages or multiple files ...............................................144
8. TROUBLESHOOTING..................................................................................... 145
8.1. Frequently Asked Questions.....................................................................145
8.2. Forum ..................................................................................................149
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8.3. Known Issues ........................................................................................150
8.4. Updates................................................................................................150
8.5. Maintenance..........................................................................................151
8.6. Technical Support ..................................................................................152
INDEX ............................................................................................................... 153
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Introduction
1. Introduction
ARTS PDF Aerialist comprises features from the following functional groups:
Productivity – for developing your own macros, tools and toolbars.
•
Content Assembly – Split, merge and append pages and whole documents to create new
•
PDFs; split documents based on page groups, page ranges, bookmarks and page marks;
use merge functionality to sort and combine large PDF document collections.
Bookmarks – Make PDF documents more usable and easier to navigate. Add, edit, build,
•
replace and delete bookmarks across one or more PDF documents.
Links – Edit and update multiple links and their properties in batch; automate the
•
painstaking task of auditing links for validity; examine all links and bookmarks between
documents, to named destinations and to Web pages.
Stamps – Insert PDF, text and image stamps, watermarks and overlays -- Add page and
•
bates numbering; add headers and footers.
Figure 1. ARTS PDF Aerialist toolbar
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Setup
2. Setup
2.1. System Requirements
Windows
• Intel® Pentium® processor or equivalent
• For Acrobat 5.0 users:
Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2,
Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition
• For Acrobat 6.0 users: Microsoft Windows 98 SE, Microsoft® Windows NT®
Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2,
Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition
• For Acrobat 7.0 users: Microsoft® Windows® 2000 with Service Pack 2, Windows
XP Professional or Home Edition, or Windows XP Tablet PC Edition
• 64MB of RAM (128MB recommended)
• 50MB of available hard-disk space
• 1,024x768 screen resolution
• Adobe® Acrobat® version 5.0 or later. Batch processing is only supported in
Acrobat 5, Acrobat 6 Professional and Acrobat 7 Professional.
Macintosh
• PowerPC® G3 processor
• Mac OS X v.10.2.2 or higher
• 64MB of RAM
• 50MB of available hard-disk space
• 1,024x768 screen resolution
• Adobe® Acrobat® version 5 or later. Batch processing is only supported in
Acrobat 5, Acrobat 6 Professional and Acrobat 7 Professional.
For technical support queries, please consult the Troubleshooting section of this manual or email
techsupport@artspdf.com
Microsoft Windows 98 SE, ME, Microsoft® Windows NT®
2.2. Installation
You may have received this software on either CD-ROM or as a downloaded file.
Macintosh (CD-ROM)
To install from a CD-ROM:
1. Verify that Adobe Acrobat is not running.
2. Insert the CD-ROM.
3. Open the CD and double click the Install f ile.
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4. Navigate to ARTS PDF Aerialist.
5. Click install.
6. Follow the prompts to install ARTS PDF Aerialist.
Macintosh (.hqx)
If you downloaded ARTS PDF Aerialist, to install:
1. Verify that Adobe Acrobat is not running.
2. Decompress the distribution file provided.
3. Execute the installation file.
4. Follow the prompts to install ARTS PDF Aerialist.
Windows (CD-ROM)
To install from a CD-ROM:
1. Verify that Adobe Acrobat is not running.
2. Insert the CD-ROM.
3. If the CD-ROM does not automatically start, navigate to the CD in Windows
Explorer and execute the Windows Installer.exe file.
4. Navigate to ARTS PDF Aerialist.
5. Click Install.
6. Follow the prompts to install ARTS PDF Aerialist.
Windows (.exe)
If you downloaded ARTS PDF Aerialist, to install:
1. Verify that Adobe Acrobat is not running.
2. Execute the installation file provided.
3. Follow the prompts to install ARTS PDF Aerialist.
2.3. Activation
If you have the demo version of ARTS PDF Aerialist installed, activ a te the full version
using the following steps:
1. In Acrobat select ‘Help > About 3
2. Ensure you have a valid serial. To obtain a valid serial you must purchase the
product:
a. Select the ‘Register’ tab page and click on ‘Buy Now’ to purchase the full
version.
b. After your purchase has been confirmed, you will receive and email
containing your serial number.
3. Select the ‘Register’ tab page and click on ‘Activate’.
4. Enter your license details, including your serial n umber, and click “OK”.
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rd
Party Plug-Ins > ARTS PDF Aerialist.
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2.4. Registration
ARTS PDF provide the option of registering your copy of ARTS PDF Aerialist online.
Online registration allows you to protect you r serial number. In the event you lose or
misplace your serial, we can locate and provide your serial to you on request.
Registered customers will also receive important upgrade information and notification of
product updates.
1. After activating your copy of ARTS PDF Aerialist you will be prompted to register
online:
a. Click “N ow” to register your product online
OR
b. Click “Later” to register at a later stage. After entering your license details,
you can register your product anytime by clicking on the “Register Now”
button of the Register tab.
2. When registering your product, complete the online form and click “Submit
Registration”.
3. You only need register your product with us once.
To manually register your ARTS PDF product, please visit our online registration page,
http://www.artspdf.com/register.asp.
1
.
2.5. Uninstalling ARTS PDF Aerialist
Macintosh
To install on a Macintosh platform:
1. Execute the installation file
2. To continue with uninstalling ARTS PDF Aerialist you must accept the software
license agreement.
3. Select the application ARTS PDF Aerialist was in stalled under (either Acrobat 5 or
Acrobat 6) and click ‘Open’.
4. From the drop down menu, select the ‘Uninstall’ item.
Alternatively, to uninstall:
1. Verify that Adobe Acrobat is not running.
2. Locate the folder containing Acrobat plug-ins.
For example when installed on Acrobat 6.0, typically files can be found in Drive:
Applications: Adobe Acrobat 6.0 Professional: ARTS PDF Plug-ins: ARTS PDF Aerialist
3. Delete the ARTS PDF Aerialist files.
1
You must be connected to the Internet.
2
If you installed ARTS PDF Aerialist from a CD-ROM, insert the CD, launch the Install file, navigate to ARTS
PDF Aerialist and click install (you can choose to uninstall at a later time).
2
.
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Windows
To install on a Windows platform:
1. Verify that Adobe Acrobat is not running.
2. Click Start > Settings > Control Panel.
3. Open Add/Remove Programs.
4. Select ‘ARTS PDF Aerialist 1.1’ from the menu.
5. Click ‘Add/Remove’.
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Productivity
3. Productivity
3.1. Overview
The Productivity feature set can be used to create customizable tools and toolbars. ARTS
PDF Aerialist comes with more than 50 predefined tools on 4 different toolbars. In
addition to these timesaving tools, you can create your own custom tools and toolbars -giving you quick access to your predefined tasks and shortcuts -- and lets you export
and share them with other users.
Creating new tools is as easy as selecting and setting commands and assigning a toolbar
button to them. You can copy or move your customized toolbar buttons to other predefined toolbars. Adding predefined tools or toolbars is as simple as selecting them and
importing them.
Features include:
• Predefined Toolbars - Use any of the more than 50 tools that come with ARTS
PDF Aerialist.
• Make toolbars and tools - Access commands, menu items and existing toolbar
buttons to create tools and build up your own toolbars.
• Share toolbars and tools - Copy and share tools with other users through the
Import/Export feature.
• Toolbar Manager – Create multiple user-defined toolbars and manage the tools.
• Copy a toolbar button – Use commands to select a toolbar button, copy it on to
an ARTS PDF Aerialist toolbar and change its tool properties.
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Productivity
3.2. Using Productivity
The Productivity feature has a main toolbar button called the 'Toolbar Manager'. See
The Toolbar Manager' section.
'
Using the Toolbar Manager you can create numerous toolbars
own tool manager button to add, edit or remove tools, it is known as the 'Add or
Remove Tool' button. See '
The Productivity feature has an import/export function, which allows you to copy and
share tools with other ARTS PDF Aerialist users. The toolbar and tool manager both have
an import/export feature allowing you to save/load tools and toolbars. See '
and Exporting Toolbars' and 'Importing and Exporting Tools' sections.
Add or Remove Tool - The Tool Manager' section.
3
. Each toolbar will have its
Importing
3
A maximum of 20 toolbars can be loaded at a time.
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Productivity
3.3. The Toolbar Manager
The Toolbar Manager lets you to create, edit or delete customized toolbars. Create your
own toolbar to contain frequently used tools and efficiently perform a range of
operations to complete a specific work task.
Figure 2. Toolbar Manager
To open the ‘Toolbar Manager’ dialog and manage your customized toolbars, click the
‘Productivity’ (Toolbar Manager) button on the ARTS PDF Aerialist toolbar or select it
from the drop down list.
Figure 3. The ‘Productivity’ (Toolbar Manager) tool button
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Productivity
Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist > Tools > Toolbar Manager’.
Figure 4. Accessing ‘Toolbar Manager’ in the Acrobat menubar
3.3.1. Creating or Renaming Toolbars
To create a new toolbar or to rename an existing toolbar:
1. Open the 'Toolbar Manager'.
2. Click ‘New’ or ‘Rename’.
3. Enter a new toolbar name.
4. Click ‘OK’ to accept the changes.
5. Restart Acrobat.
3.3.2. Deleting Toolbars
To delete a toolbar:
1. Open the 'Toolbar Manager'
2. Click ‘Delete’.
3. Click ‘OK’ to accept the changes.
4. Restart Acrobat.
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Productivity
3.3.3. Managing Toolbar Tools
Use this feature to copy and share tools between multiple toolbars. With this you
can move, copy or remove tools from any customized toolbar.
On the 'Toolbar Manager' dialog, click 'Manage Tools' to open the dialog shown in the
figure below.
Figure 5. Manage Tools
3.3.3.1. Copying Toolbar Buttons
To copy a tool to another toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to copy.
3. In the list on the right, select the toolbar where the copied tool button
will be placed.
4. Click ‘Copy>>‘ to copy the tool button (on the left list) to the toolbar
(on the right list).
5. If it is successfully copied, the tool button will appear under the toolbar
in the list on the left.
3.3.3.2. Moving Toolbar Buttons
To move a tool to another toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to move.
3. In the list on the right, select the toolbar where the selected tool
button will be placed.
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Productivity
4. Click ‘Move>>‘ to move the tool button (on the left list) to the toolbar
(on the right list).
5. If it is successful, the tool button will appear under the toolbar in the
list on the left.
3.3.3.3. Removing Toolbar Buttons
To remove a tool from a toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the tool button you wish to move.
3. Click ‘Remove’.
4. If it is successfully removed, the tool button will no longer appear
under the toolbar in the list on the left.
To remove all tools from a toolbar:
1. Open the 'Toolbar Manager' and click on the 'Manage Tools' button.
2. In the list on the left, select the toolbar you wish to remove all tool
buttons.
3. Click Remove
4. If they are successfully removed, the tool buttons will no longer
appear under the toolbar in the list on the left.
3.3.4. Showing and Hiding Toolbars
To show or hide any of the customized toolbars you have created, follow these steps:
1. Do either one of the following:
• Using Acrobat 6.0, go to ‘View > Tools’.
• Using Acrobat 5.0, go to ‘Window > Toolbars’.
• Right-click on the toolbar area.
2. Search through the list of toolbars and select the toolbar name you wish to
show or hide. To show the toolbar, a tick should appear next to toolbar name.
To hide the toolbar, the tick should be hidden.
3.3.5. Importing and Exporting Toolbars
This feature lets you save and load customized toolbars. When a toolbar is exported
it is saved and embedded into a PDF file. This file will store the name of the toolbar
and all constituent tools. Importing the file will load the toolbar. This is an extremely
useful feature if you are close to the 20 toolbar limit; simply export toolbars for later
use and delete loaded toolbars to avoid exceeding the limit.
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3.3.5.1. Importing Toolbars
To load or import your toolbar:
1. Open the Toolbar Manager dialog.
2. Click the 'Import Toolbar' button.
3. Browse to the location of the toolbar/s you wish to import.
4. Select the toolbar/s to import and click 'OK'.
See the '
Index of Toolbars and Tools' section for predefined toolbars.
3.3.5.2. Exporting Toolbars
To save or export your toolbar:
1. Open the ‘Toolbar Manager’ dialog.
2. Select the toolbar you wish to export and click the 'Export Toolbar'
button.
3. Browse to the location of the toolbar/s you wish to import.
4. Optionally, rename the toolbar file.
5. Click 'Save' to export the toolbar.
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Productivity
3.4. Add or Remove Tool – The Tool Manager
The 'Add or Remove Tool' enables you to manage tools on a particular toolbar. Not only
can you add or remove tools but you can also edit the tool icon, menu text, tool tip and
action performed.
Figure 6. Add or Remove Tool – The Tools Manager
To manage your tools on a toolbar, click on the ‘Add or Remove Tool’ button.
Figure 7. ‘Add or Remove Tool’ button highlighted by the red circle
Alternatively, go to ‘Plug-Ins > ARTS PDF Aerialist > Productivity > toolbar name > Add
or Remove Tool’ in the Acrobat menu.
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Figure 8. Accessing ‘Add or Remove Tool’ from ARTS PDF Aerialist’s toolbar
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Productivity
3.4.1. Creating or Editing Tools
Figure 9. Edit Tool Properties
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Click ‘New’ or ‘Edit’.
3. Enter the tool properties.
4. Click ‘OK’ to save the changes.
3.4.1.1. Naming and Labeling Toolbar Buttons
There is one name and two labels for each tool.
• Name - The name of the actual tool. It will appear in the list of
available tools.
• Menu Text - The name that appears in the drop-down menu.
• Tooltip (optional) - The text that appears when the mouse hovers
above the button.
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3.4.1.2. Selecting and Editing Toolbar Button Images
1. Click ‘Select’, and then select from the range of images available.
2. Optionally, modify the button image by clicking ‘Edit’.
Figure 10. Select a tool icon image
3.4.1.3. Showing and Hiding Toolbar Buttons
• Select the ‘Show Tool’ check box to show the tool.
• Turn the ‘Show Tool’ check box off to hide the buttons from the toolbar.
3.4.1.4. Enabling and Disabling Toolbar Buttons
• Select the ‘Enable only when a document is open’ checkbox, if you require
a document to be open when the tool command is used.
• Turn the ‘Enable only when a document is open’ check box off, if you do
not require a document be open.
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Productivity
3.4.1.5. Adding and Removing Tool Commands
To add a command:
1. Select the command you wish to add using the list on the left.
2. Click ‘Add >>‘ to add this command to your tool.
3. If it is successfully added, the command will appear in th e list on the
right.
To remove a command:
1. Select the command you wish to remove using the list on the right.
2. Click ‘<<Remove’ to remove this command from your tool.
3.4.2. Deleting Tools
To delete a tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of
tools.
2. From the list of tools, select the tool you wish to remove.
3. Click ‘Delete’.
4. Click ‘OK’.
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Productivity
3.4.3. Importing and Exporting Tools
With the import and export tools feature you can save a copy of your tools to share
with other users. Similar to the export toolbars feature, exported tools are embedded
into PDF files making them easy to distribute. The PDF file will store the tool's name,
menu item, tooltip, icon and commands. To load your saved tool, simply import the
PDF file.
3.4.3.1. Importing Tools
To load or import your tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the
list of tools.
2. Click the ‘Import Tool’ button.
3. Browse to the location of the tools you wish to import.
4. Select the tools to import and click ‘OK’.
3.4.3.2. Exporting Tools
To save or export your tool:
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the
list of tools.
2. Select the tool you wish to export, and click the ‘Export Tool’ button.
3. Browse to the location that you wish to store the tool in.
4. Optionally, rename the tool file.
5. Click ‘Save’ to export the tool.
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3.4.4. Reordering Tools
1. On the toolbar, click on the ‘Add or Remove Tool’ button to view the list of tools.
2. Select the tool that you wish to reorder.
3. Click the ‘Move Up’ button to move it further up the toolbar, or the ‘Move Down’
button to move it down.
4. Click ‘OK’.
Figure 11. Reordering tools within ARTS PDF Aerialist
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3.5. Productivity Tutorials
Figure 12. Example custom toolbar
The Productivity feature set contains a number of handy tools, and it also allows you to
create customizable toolbars. Using its Tools Editor, you can create toolbar buttons that
perform Acrobat commands like Execute JavaScript, Execute Menu Item, PDF
Consultant, etc. The Menu Item Execute command allows you to create a tool that will
emulate any Menu Item command in Acrobat with one click of a button.
Functions internal to ARTS PDF Aerialist such as Build Bookmarks, Stamp Document,
Create Link Reports, and Split Document are also accessible from within the Productivity
feature set. This allows you to streamline your use of ARTS PDF Aerialist by creating
buttons that can perform predefined functions with a single click.
For example, if you are always receiving PDF documents with a consistent heading
structure, you could use the Productivity feature with Bookmark functions to create a
toolbar button that uses the Build function to build bookmarks from the document’s
headings, instead of always having to open the document and manually select the same
headings each time.
This section provides step-by-step information on how to add commands to user-defined
tools of the Productivity feature.
3.5.1. Using the Open File Command
The ‘File Open’ command allows you to open PDF files from the toolbar. It is very
useful for giving fast access to regularly accessed PDFs.
1. If you don’t have an existing cust omized toolbar, create or import a toolbar
using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist > Productivity > toolbar
name > Add or Remove Tool' from ARTS PDF Aerialist’s Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Open File’.
7. Click the ‘Add >>‘ button, and you will be pro mpted to select the PDF file that
the button will link to. Browse to the file and click ‘OK’.
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3.5.2. Using the Menu Item Execute Command
The ‘Menu Item Execute’ command allows you to select and make any command
from a menu item into a toolbar button. It's very useful for giving fast access to
regularly used commands.
1. If you don’t have an existing cust omized toolbar, create or import a toolbar
using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist > Productivity > toolbar
name > Add or Remove Tool' from ARTS PDF Aerialist’s Productivity toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Menu Item Execute’.
7. Click the ‘Add >>‘ button, and the ‘Menu Item Selection’ dialog will appear.
8. Select the desired menu item from the ‘Menu Item Selection’ dialog, then
click ‘OK’.
Figure 13. Selecting a Menu Item
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3.5.3. Using the Batch Sequence Execute Command
Acrobat 5.0 lets you create, edit, rename, and delete batch sequences that can be
applied to groups of PDFs. These Batch Sequences can be added to your customized
toolbar by using the ‘Batch Sequence Execute’ command
1. If you don’t have an existing cust omized toolbar, create or import a toolbar
using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist > Productivity > toolbar
name > Add or Remove Tool' from ARTS PDF Aerialist’s toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool (edit if required).
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘Batch Sequence
Execute’.
7. Click the ‘Add >>‘ button, and the ‘Select Batch Sequence’ dialog will appear.
8. Select the ‘Batch Sequence’ to execute, and click ‘OK’.
4
.
4
‘Batch Sequence Execute’ command not available with Acrobat 6.0.
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3.5.4. Using the World Wide Web Link Command
The ‘World Wide Web’ command allows you to make Web URIs into toolbar buttons.
It's very useful for giving fast access to regularly visited, related Web pages.
1. If you don’t have an existing cust omized toolbar, create or import a toolbar
using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist > Productivity > toolbar
name > Add or Remove Tool' from the ARTS PDF Aerialist Productivity
toolbar.
3. Click ‘New’.
4. Enter the ‘Name’, ‘Menu text’ and ‘Tooltip’ for the tool.
5. Select an image for the tool.
6. Under the ‘ARTS PDF Tools’ Available Commands, select ‘World Wide Web
Link’.
7. Click the ‘Add >>‘ button, and the ‘Enter URI’ dialog will appear.
8. Enter the URI web link and click ‘OK’.
Figure 14. Entering a World Wide Web link
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3.5.5. Using the Select Tool button Command
The 'Select Tool button' command allows you to select tools from existing toolbars to
make into a toolbar button. You can even use toolbar buttons of existing Acrobat
toolbars; place it onto your customized toolbar and assign it a new icon, menu text
and tooltip. This is a useful feature when creating your own toolbar of frequently
used toolbar buttons.
1. If you don’t have an existing cust omized toolbar, create or import a toolbar
using the ‘Toolbar Manager’.
2. On the customizable toolbar, click the ‘Add or Remove Tools’ button toolbar.
Alternatively, go to 'Plug-ins > ARTS PDF Aerialist > Productivity > toolbar
name > Add or Remove Tool' in the menubar.
3. Click 'New'
4. Enter the Name, Menu text and Tooltip for the tool.
5. Select an image for the tool.
6. Under the 'Command available', select 'Select Tool button'.
7. Click the 'Add>>' button, and the 'Select Tool button' dialog will appear.
8. Select the desired tool button from the 'Select Tool button' dialog, then click
'OK'.
Figure 15. Selecting a toolbar button
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3.5.6. Using Bookmark Commands
To create a Bookmark function toolbar button with the Productivity feature, foll ow
the following steps:
1. In Acrobat, click the Add/Remove Tools button on the toolbar, or use the
menu system: ‘Plug-ins > ARTS PDF Aerialist > Productivity > toolbar name
> Add or Remove Tool’.
2. In the dialog box, click the “New” button. This will open up the Edit Tool
Properties dialog.
Figure 16. Creating a Bookmarks toolbar button
3. Enter in the name and other details of the tool; select a button image, etc.
The bottom left-hand side of the dialog contains the list of commands
available. Scroll down the list until you reach the Bookmark commands.
Select the desired function and click “Add”.
4. The selected function’s dialog will now appear. Enter the properties you wish
to set for the command and then click ‘OK’.
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