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U600P
Users Manual
150 pgs2.11 Mb0

ZKSOFTWARE U600P Users Manual

RF Card User Manual V3.0
USER MANUAL
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RF Card User Manual V3.0
Contents
1、Before Installing ..................................................................................... 1
2、T& A Machine Management................................................................... 2
2.1 Enrollment and Verifying Procedure .................................................. 2
2.1.1 User Enrollment........................................................................... 2
2.1.2 Authentication type......................................................................5
2.1.3 Enroll Administrator .................................................................... 6
2.1.4 Delete entrolled Data................................................................... 8
2.2 Options ............................................................................................. 10
2.2.1System Option ............................................................................ 11
2.2.2 Power Manage........................................................................... 14
2.2.3 Communication Option ............................................................. 16
2.2.4 Log Options............................................................................... 17
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RF Card Manual V3.0
2.2.5 Auto Test.................................................................................... 18
2.3 How to manage USB Flash Disk★ .................................................. 19
2.3.1 Download the attendance data................................................... 19
2.3.2 Download Staff Data ................................................................. 20
2.3.3 Upload Staff Data...................................................................... 20
2.3.4 Download SMS ......................................................................... 20
2.3.5 Upload SMS .............................................................................. 21
2.4 System Information .......................................................................... 22
3、Time & Attendance program................................................................. 23
3.1 External program .............................................................................. 24
3.1.1 Manage the External program ................................................... 24
3.1.2 Standalone attendance machine communication program......... 27
3.1.3 Short message management (Optional) ..................................... 39
3.1.4 U Flash disk management (Optional)........................................ 45
3.1.5 Monitor slipping Card (Optional).............................................. 47
3.2 Maintain Option................................................................................ 48
3.2.1 Maintain Option......................................................................... 48
3.2.2 Department list .......................................................................... 49
3.2.3 Staff Maintenance...................................................................... 51
3.2.4 Administrator Setting................................................................. 62
3.2.5 Period of Time Maintenance...................................................... 66
3.2.6 Shift Management .....................................................................70
3.2.7 Arrange Staff’s Shift .................................................................. 72
3.2.8 Holiday list ................................................................................ 77
3.2.9 Leave Style Setting.................................................................... 77
3.2.10 Attendance Rule....................................................................... 78
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RF Card User Manual V3.0
3.2.11 Database Option ...................................................................... 82
3.3 Handle Attendance............................................................................ 86
3.3.1 Handle Attendance..................................................................... 86
3.3.2 Employee Leaving on Business / Asking for Leave .................. 86
3.3.3 Handle Staff Forgetting to Check-in.......................................... 91
3.3.4 Handle Staff Forgetting to Check-out........................................ 92
3.3.5 Handle Coming Late Collectively ............................................. 92
3.3.6 Handle Leaving Early Collectively ........................................... 93
3.4. Search/ Print .................................................................................... 94
3.4.1 Search/Print ............................................................................... 94
3.4.2 Attendance Record..................................................................... 94
3.4.3 Current staff’s at-post Status ..................................................... 99
3.4.4 Attendance Exception Search and Record ............................... 101
3.5 Get Data.......................................................................................... 115
3.5.1 Data menu................................................................................ 115
3.5.2 Initial system ........................................................................... 115
3.5.3 Clear obsolete data .................................................................. 116
3.5.4 Back up database ..................................................................... 117
3.5.6 Import Attendance Data........................................................... 118
3.5.7 Export attendance data............................................................. 120
3.5.8 Log on system again................................................................ 122
3.5.9 Exit .......................................................................................... 122
4 Operation help ....................................................................................... 123
4.1 Determine beginning date to export data........................................ 123
4.2 Select Department and Employee................................................... 125
4.3 Confirm Beginning/Ending Date.................................................... 125
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RF Card Manual V3.0
4.4 Confirm Date .................................................................................. 125
4.5 Select Employee ............................................................................. 126
4.6 Datasheet Process Tool Bar ............................................................ 126
4.7 Select Department........................................................................... 127
4.8 Time Period Management............................................................... 128
5 Machine connect with software ............................................................. 130
5.1 Connection through RS232............................................................. 130
5.2 Connection through RS485............................................................. 132
5.3 Through TCP/IP connection ........................................................... 136
6、Troubleshooting.................................................................................. 140
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RF Card User Manual V3.0
1、Before Installing
This file contains important information. It is better for you to read it
carefully prior to use. If you ignore it, the incorrect installation may
cause the unit damage.
Although we could do our best to offer you service, the neglect to the
file could cause unwanted cost for you.
View of Operation Panel
LED
Loudspeaker
LCD
RF area
Keypad
Start-up window
Press the power button and the screen showed on, a display of a window was called the Start-up window. The following appears.
Welcome
10:12
06-05-14 Feb
Before Installing Machine Management
T&A program Operation help Connect with software Troubleshooting
- 1 -
T&A Machine Management
2、T& A Machine Management
2.1 Enrollment and Verifying Procedure
2.1.1 User Enrollment
If there is on enroller in the machine, everyone is allowed to enroll user,
if a manager already has registered in the machine, not until pass
manager verification you don’t enroll new user.
There are two way to enroll user by the RF card and Password.
Start to enroll user, if the manager has been registered in the machine,
must verify the manager status firstly, --- and press Menu, if the machine
prompt the manager has been confirmed, then show the Card or input
password to verify.
Note: if there is no manager, it is no necessary to do this.
1) Enroll ID
1）Press the MENU button to enter the User enroll，Access Reg
RFID, press [OK], the following appears:
RFID
New Enroll？
ESC OK
2）Press [OK], the following appears：
New enroll
Enroll No: 00010 ESC OK
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RF Card User Manual V3.0
3）Input the enroll number (the range is 1 to 65534), press [OK], the
following appears：
New Enroll RFID：16650449 Enroll No: 00010 ESC OK
4) Slip the card near the area of induction follow the prompt, read out Card ID, the follow appear：
New enroll Please show the card Enroll No:00010 ESC OK
5) press “OK” key to complete Enrollment ， go on next
operation.the following appear.
New enroll 000010-C
ESC OK
Before Installing Machine Management
T&A program Operation help Connect with software Troubleshooting
Note ：00010-C The least letter C means ID card
6）Press ‘ESC’ key to cancel the new enrollment, press OK to save
enrolled data, so that complete registering ID card flow
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T&A Machine Management
2) Password Enrollment
1）Press the MENU button to enter the User enroll，Access the
password enrollment, press [OK], the following appears: 2）Press [OK], the following appears:
New Enroll
Enroll No 00006 ESC OK
3）Input the enroll number (the range is 1 to 65534), press [OK], the
following appears:
New Enroll
Input Pwd ***** ESC OK
4）Input your password, the following appears：
New Enrollment
Input Pwd ***** Pwd Affirm *****
5）Input the password again, press [OK], the following appears:
New Enroll 00006-P
ESC OK[Save]
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Note：00006-P The last letter P means password.
RF Card User Manual V3.0
6）Press [OK], the previous message continues to be displayed
while the template is created.
2.1.2 Authentication type
Before Installing Machine Management
1) RF card anthentication
The RF card of a user is used to identify the user. You can register
the RF card number to the system in advance to provide against loss or theft of the RF card。
2) Password Authentication
A password of 1--5 digits long is used to validate access
authentication. You can use this method in such a special case as
when the cards are damaged
To start the enrollment process, enter your ID number, the
following appears:
1：1 Verify
Enroll No 00008 ESC OK[Pwd]
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T&A program Operation help Connect with software Troubleshooting
T&A Machine Management
Press [OK], the following appears：
Pwd Affirm
Enroll No：00008 Input Pwd：*****
Input correct password, press [OK], the following appears:
Pwd Affirm
Enroll No 00008
Verified!
If the password cannot be verified, the following appears:
2.1.3 Enroll Administrator
Privileges are permission that is give to use. These define the
ability of user to perform specified administrative and other task,
including the ability to view, edit, add, or renew specified
information categories.
Privilege levels are named set of permission that can be modified
as required, User’s four privilege levels are assigned by the device,
that are user, enroller, administrator, Super administrator.
The Idenification systems have four Privilege or status levels:
Users are people whose identity must be verified, such to
gain access to a facility or to have their attendance recorded.
Enrollers are Users who are authorized to enroll new
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RF Card User Manual V3.0
users or delete on to the system.
Managers can do other operations, except set advanced
option and enroll manager’s privilege.
Supervisors are Users who access to all functions and change all setup in the system。
Note: if there is no the Manager and Supervisor status in the system, the
Enroller will enroll them. And if there isn’t a Supervisor in the system,
the Manager will enroll him
1）Enter the menu of the device，after verify successfully, the following window appear：
Enroll Admin ►Enroll RFID
Enroll PWD
2）Press OK key， Enter user managerment,the following windows appear：
Before Installing
Machine Management
T&A program Operation help Connect with software Troubleshooting
User Enroll ►User Enroll
Enroll Admin
Delete Datum
3）Using“▲/▼” key , select manager to enroll, the follow interface
appear.
User Enroll
User Enroll ►Enroll Admin Delete Datum
4）Press OK key， Enter management enrollment the following
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T&A Machine Management
window appear.
Enroll Admin ►Enroll RFID Enroll PWD
5）You can select a favor way to register an administrator, the
administrator authorizeation include enroller authorizeation ,
manager authorizeation, and super administrator authorizeation ,
more detail see privilege level.the enrollment way is same as user
enrollment.
2.1.4 Delete entrolled Data
If a user wants to be deleted, you can take following step to cancel the user.。
1） Press MenuEnter the menu of the device ， after verify
successfully, the following window appear：
Menu ►User Enroll
Option Sys Info
2）Press OK key， Enter user manager,the following window
appear：
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RF Card User Manual V3.0
3）Using“▲/▼” key , select data to enroll, the follow interface
appear：
User Enroll ►User Enroll
Enroll Admin
Delete Datum
4）Press OK key， Enter the process to cancel data the following
window appear：
User Enroll
User Enroll Enroll Admin
►Delete Datum
5）Input the number you want to cancel , pressOK to comfirm, go
on next operation, follow the prompt on the window to cancel user。
Delete Datum
UseID 00008
ESC OK
Before Installing Machine Management
T&A program Operation help Connect with software Troubleshooting
- 9 -
T&A Machine Management
2.2 Options
Press the [Menu], and then verify your identity. The following appears：
Menu
User Manage
► Options
Sys Info
Access Options, press [OK], the following appears：
Options ▼
► System Opt
Power Mng
Comm Opt
Log Opts Auto Test
This following topic include: System Option,Power Manage,
Communication Option, Log Option and Auto test.
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RF Card User Manual V3.0
2.2.1System Option
Access System Opt, the following appears：
System Opt ▼
► Date Time
Language★
Fmt
Adv Option
Set Current Date Time
Access Date Time, the following appears：
YYYY-MM-DD 24H
2006-6-13
9：34：29
ESC OK(save)
To change the date, press∨ and key, then input the correct date and time,
press [OK].
Before Installing Machine Management
T&A program Operation help Connect with software Troubleshooting
Changing the language★
Select the language you want and press OK, the default language is
English; the screen will show in English.
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T&A Machine Management
System Opt ▼
Data Time
► Language Eng
Adv Option
Press the up down key to change the type of language, the device
fully supports multinational languages, on the screen there may be
display as English besides the language you favor and
order.
Choose the language you want, and press OK then press ESC to
exit system option, the system may prompt you to save the setup,
press to confirm and change the system language setup. Be sure to
restart you computer .so the sstting take effect。
Note：This machine does not provide this option that follows that
standard approved for use with this machine, if you need this
function; please contact our market supporter or saleman.
Changing The Date Time Format
Access Fmt YY-MM-DD, press ∨and∧ key, then input the correct date and time format, press [OK]，There are ten formats： YY-MM-DD、
YY/MM/DD、 YY.MM.DD、MM-DD-YY、MM/DD/YY、MM.DD.YY、 DD-MM-YY、DD/MM/YY、DD.MM.YY、YYYYMMDD。For change
the Date Time display format in the initial interface.
E.g.：YY/MM/DD format (left) become to the YY-MM-DD format（right）
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Welcome
RF Card User Manual V3.0
Before Installing Machine Management
Welcome
10：12
05/14/06 Feb
10：12
05-14-06 Feb
Advance Option
Access Advanced Option, press [OK], the following appears：
Adv Option ▼
► Restore Deflt
Del Logs
Clear all Data
Clr admin pri
Voice Y
Button Beep N AdjVol ％34
Press “▲/▼”to scroll up or down the screen to select the option.
Restore Default: restore all setup information to default of leave factory。
Clear all Data: delete all enrolling user information and logs。
Delete Logs: delete all logs of flash disk。
Clear Admin’ Privilege: change the Administer privilege into ordinary users’ option。
Sound: whether use to phonic hint or not. If set the option as (Ye s ),
the machine will send a hint sound for every operation example,
T&A program Operation help Connect with software Troubleshooting
- 13 -
T&A Machine Management
after the verification is successful, the machine will say (Thank
you), if set the option as (No) the machine will not send sound Hint,
only utter one (do) sound after the verification is positive, when the verification is negative, the machine utter two (do)。
Button Beep: whether send sound hint while press key, if set the
option as (Yes), then as press the keyboard the machine will utter, if
set the option as (NO), when press the keyboard the machine doesn’t utter。
Adjust Voice: adjust the voice volume of hint sound and keyboard sound。
2.2.2 Power Manage
This product uses smart manage system, supports the time switch and
the timetable of time switch, lock power button as well as time alternate state。 Access Power Manage, the following appears：
Power Mng ▼
►Shutdown N
Sleep N
Idle
Idle min 0
Lock PWR But N
This product uses smart manage system, supports the time switch and idle features, it can satisfy the user’s different demands
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RF Card User Manual V3.0
Shutdown
Auto shut-off on schedule; Select this item .press OK key to enter following interface:
Shutdown
Are you sure？
ESC OK
Press Ok key to set shutdown schedule，press ESC to give up.
After complete setting schedule, press OK to comfirm, so this function
take effect。
Sleep
Automatic resting in schedule , press any key to enter working state；
Idle and Idle Minute
They are related each other, while the idle minute is zero, the idle is
closed; while the idle minute is not zero (unit was minute), for example,
it is one minute, the user does not do anything in one minute, and the
system will enter the idle state.
Before Installing
Machine Management
T&A program Operation help Connect with software Troubleshooting
Lock Power Button
Set this option as (NO), the press the power key to shutdown the
machine, if set this option as (Yes ), the “Shutdown machine” Prompt
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T&A Machine Management
will appear on the power manage menu, in this time the machine is no
able to be shutdown, only enter the menu to choose “Shutdown
machine” to realize machine off.
2.2.3 Communication Option
Access Comm. Opt, the following message appears：
Comm Opt ▼
►IP Address
Net Mask
Gateway
Net speed AUTO
Baud Rate 115200
Dev Num 1
RS232 Y
RS485 N Link code 0
The machine fully supports RS232, RS485, TCP/IP, whether the
machine are used to a Single Unit or Link to Networking, it will satisfy
the user’s demands.
IP address：it defaults to IP address is 192.168.1.201； Net Mask：the Net Mask default is 255.255.255.0, as you need to change it； Gateway：it default to Gateway is 192.168.1.1. As you need to change it；
Net speed：the Net default Speed is Auto, its option is 10M-F, 10M-H, 100M-F, 100M-H； Baud Rate：there are five options, 9600, 19200 38400, 57600
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RF Card User Manual V3.0
115200; this means the speed of communication；
Device Number：Identity ID, the range is 1 to 255；
RS232：whether use RS232 or not；
RS485：whether use RS485 or not；
Link code：it defaults to code is 0, but it can be set up。
Note：After setting，be sure to restart machine, so the configuration
take effect.
Before Installing Machine Management
2.2.4 Log Options
Access Log Opt, the following message appears：
Log Opt ▼
► Alm SuperLog 99
Alm AttLog 99
ReCheck Min 0
Alarm Supervise Log: When the remainder the Manage log
capacity reached set numerical value, it will automatically sound a
warning that logs were full.；
Alarm Attendance Log: when the remainder log capacity reached
set numerical value, it will automatically sound a warning that logs
were full；
Recheck Minute: Set it within the scope (Unit: minute).
Someone’s enrollment has enrolled, then, the log twice was not
displayed in the system.。
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T&A program Operation help Connect with software Troubleshooting
T&A Machine Management
2.2.5 Auto Test
Access auto test, the following message appears：
Auto Test ▼
► Run all test
LCD test
Voice test
Key test
RTC test
In the option, you can run system device test. When the device broken
down, it can analyze the cause of the device’s fault and the devices
were quickly and easily maintained. It tests the Memory, LCD, and
Sound, keypad and clock. In the course of test, you should guarantee
the stability of the power. Otherwise, the system’s hardware was probably damaged; especially it runs the memory test。
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RF Card User Manual V3.0
2.3 How to manage USB Flash Disk★
Choose USB flash disk management in the menu, press[OK], the following appears：
Pen Drive Mng ▼
► Download Attlog
Download User
Upload User
Download SMS
Upload SMS
The USB flash disk can be used to download the attendance data, and download and upload employee data、SMS.
2.3.1 Download the attendance data
1） Plug the USB flash in the USB solt。 2） Press the Menu button to enter the “USB flash disk management”
menu , Press “▲“ and “▼“to scroll up or down the screen to
select the “
Download Attlog”：
PenDrive Mng ▼
►Download Attlog
Download User
UpLoad User
Before Installing Machine Management
T&A program Operation help Connect with software Troubleshooting
3）Press “ok” to go on downloading data, after operation finish,this interface show as follow.：
Copy data successfully！
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T&A Machine Management
4) PressESC key to exit initial interface，Take out U flash disk，The
files X_attlog.dat (attendance log), X_oplog .dat (management log),
and X_user will be saved in the USB flash disk(X is a symbol of
machine No
Note:It will show data copy successful when operation is finish. If it indicates
No USB Disk or Please insert the USB Disk and make an examination
。
2.3.2 Download Staff Data
The operation is similar with that of the attendance data, the file of User.
data (user data) and Template. Data will be saved in the USB flash disk.
These files shall be uploaded and downloaded at same time; it will show
data copy successful when operation is finish. If it indicates NO USB
Disk or Please insert the USB Disk and make an examination.
2.3.3 Upload Staff Data
Select Pendrive Management. Press “▲“ and “▼“to scroll up or down
to select the “
Upload Staff Data”,Press OK key to perform this operation,
the two file, Userdat. Template, in the U flash disk will be uploaded to
machine at same time.
2.3.4 Download SMS
The operation is similar with that of the attendance data, enter Pendrive
Management, Press “▲“ and “▼“to scroll up or down to select the
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RF Card User Manual V3.0
“Download SMS”, Press OK key to perform this operation, after
finishing, show whether the operation is successful.
2.3.5 Upload SMS
After set Short Message where is under the software ,“External program”－“Short message”. Select “External program”—“U flash disk
management”—“Export Short Message”—“Export SMS to U flash
disk”, after export SMS successfully. Plug the U flash disk into machine.
Select item from machine via “Menu”—“Pendrive Mng” —
“UploadSMS”. Send the customized SMS to the machine.
Note：
these function are only available to the device which own USB flash disk
function
.if you want to use these functions,please contact our maket
supporter or saleman
Before Installing Machine Management
T&A program Operation help Connect with software Troubleshooting
- 21 -
T&A Machine Management
2.4 System Information
Through system Information you can view machine all information，
Access [Menu] to Sys Info, press [OK], the following appears：
Sys Info ▼
► User Cnt 206
RFID Cnt 8046
Att Log 2
Pwd User 30
Super Logs 263
Free Space Inf Dev Info
The follow table illustrates what LCD showing item means:
User Cnt: The total amount of use has been enrolled.
Att log : The record of attendance which have been stored in the
system
Pwd User: The total amount of user who use password to achieve
authentication
Free space info: the remainder log capacity, how long reach set
numerical value
Dev Info: About this device information
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RF Card User Manual V3.0
3、Time & Attendance program
The activities of T &A system is about carrying on routine
working—collecting, analyzing, and storing all information about
employee; check-in, check-out. Depend on this information the system
may create a various report. The employee’s information, attendance
record and rules ability to be modified though the T & A program.
If you use the management at the fist time, it present a set of the task you
should complete to achieve your goals successfully
.
System setup
Open the menu of Attendance maintenance/Setup in the management
system, set the database firstly, then go to define the type of leave, the
table of holiday, and attendance rule, set the department list and complete
employee maintenance, appoint the administrator, at last put up work shift
and time period, system management, staff attendance schedule.
Download Data
Before Installing
Machine Management
T&A program Operation help Connect with software Troubleshooting
Enter the communication program through the external program of
management system, click down all data on the communication of
attendance machine interface , then all data of the attendance machine
will be download to the attendance database of the computer, you may
modify the employee’s data in accordance with employee’s ID you read
in, please do not modify the employee’s ID and other personal data which
are input singly under the employee maintenance interface in the
management software, because in this way the operation may cause the
name of employee and record do not match.
Deal with the attendance result
After setup, it is need to pretreat the attendance record, and modify the
unusual record before make statistic to produce report.
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Time & Attendance Program
4、Register and set system administrator
If there is not system administrator in the system, everyone is able to
enter the attendance management program and enroll fingerprint as a
temporary super user
The system administrator should be register as staff, so please via the
staff maintenance in the main window register administrator as a new
employee, set the staff’s assigned password, save it and exit.
3.1 External program
3.1.1 Manage the External program
The external program that mainly apply to connected executable program,
for example the application is a to capture fingerprint image software, such as follow figure, the application that name is zkecap has been add：
Click the menu of external program/ external program managemen
t：
Click button on the right-up side. Popup a dialog box, select the
external program you want to add.
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