YAKUMO delta User Manual

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Yakum o delta

Personal digital assistent

Manual

Trademarks All brand and product names are trademarks or registered trademarks of their respective companies.

Note The information in this manual is subject to change without notice.

Table of Contents

Preface........................................................................................................v

1 Getting Started .............................................................................. 1

1.1 Hardware Features ..............................................................................1

Front Components ...............................................................................1

Back Components ...............................................................................2

Right-Side Components.......................................................................3

Left-Side Components .........................................................................4

Top Components .................................................................................5

Bottom Components ............................................................................5

USB Cradle and ActiveSync Cable .....................................................6

1.2 Setting Up Your Pocket PC for Use.....................................................7

Performing the Initial Startup ...............................................................7

Connecting to AC Power and Charging the Battery ............................8

1.3 Installing Microsoft ActiveSync ............................................................9

1.4 Turning Your Pocket PC On and Off .................................................11

Turning Off to Suspend......................................................................11

Turning On to Resume ......................................................................11

1.5 Expanding Your Pocket PC ...............................................................11

Using a SD/MMC Card ......................................................................11

Accessories .......................................................................................12

2 Basic Skills .................................................................................. 13

2.1 Using the Stylus.................................................................................13

2.2 Using the Navigation Pad ..................................................................14

2.3 Using the Scroll Dial ..........................................................................14

2.4 Today Screen ....................................................................................15

Status Icons .......................................................................................16

2.5 Navigation Bar and Command Bar....................................................17

2.6 Running Programs.............................................................................18

2.7 Pop-up Menus ...................................................................................19

2.8 Notifications .......................................................................................19

2.9 Entering Information ..........................................................................20

Entering Text Using the Input Panel ................................................. 20

Writing on the Screen ....................................................................... 22

Drawing on the Screen ..................................................................... 25

Recording a Message ....................................................................... 27

Using My Text ................................................................................... 29

3 Managing Your Pocket PC .......................................................... 31

3.1 Managing Power ............................................................................... 31

Low Battery Signals and Actions ...................................................... 31

Power-Saving Tips............................................................................ 32

3.2 Managing Memory ............................................................................ 33

Storage and Program Memory ......................................................... 33

Additional Memory ............................................................................ 33

3.3 Customizing Your Pocket PC............................................................ 34

Setting a Password ........................................................................... 35

3.4 Finding and Organizing Information.................................................. 36

3.5 Backing Up Data ............................................................................... 37

EBackup............................................................................................ 37

3.6 Adding or Removing Programs......................................................... 39

Adding Programs .............................................................................. 39

Removing Programs ......................................................................... 40

4 Microsoft Pocket Outlook ...........................................................41

4.1 Calendar: Scheduling Appointments and Meetings............................... 41

Creating an Appointment .................................................................. 42

Using the Calendar Summary Screen .............................................. 43

Creating Meeting Requests .............................................................. 43

4.2 Contacts: Tracking Friends and Colleagues..................................... 44

Creating a Contact ............................................................................ 45

Finding a Contact.............................................................................. 46

Using the Contacts Summary Screen............................................... 46

4.3 Tasks: Keeping a To Do List............................................................. 47

Creating a Task................................................................................. 48

Using the Tasks Summary Screen ................................................... 49

4.4 Notes: Capturing Thoughts and Ideas .............................................. 50

Creating a Note................................................................................. 51

4.5 Inbox: Sending and Receiving E-mail Messages ............................. 52

Synchronizing E-mail Messages....................................................... 52

Connecting Directly to an E-mail Server........................................... 53

Using the Message List..................................................................... 54

Composing and Sending Messages ................................................. 56

Managing Email Messages and Folders........................................... 57

5 Companion Programs................................................................. 59

5.1 Pocket Word ......................................................................................59

Creating a Document.........................................................................60

Working with Pocket Word Documents .............................................62

5.2 Pocket Excel ......................................................................................63

Creating a Workbook .........................................................................63

Working with Pocket Excel Workbooks .............................................64

5.3 MSN Messenger ................................................................................65

Setting Up to Use MSN Messenger...................................................65

Working with Contacts .......................................................................66

Chatting with Contacts.......................................................................67

5.4 Windows Media Player for Pocket PC...............................................67

5.5 Microsoft Reader ...............................................................................68

Getting Books for Your Pocket PC ....................................................69

Using the Library................................................................................69

Reading a Book .................................................................................70

Using Reader Features......................................................................70

Removing a Book ..............................................................................71

5.6 Additional Programs ..........................................................................72

EMenu................................................................................................72

E-Viewer ............................................................................................72

6 Getting Connected ...................................................................... 75

6.1 Connection Options ...........................................................................75

6.2 Connecting to Your Desktop Computer.............................................75

Ways of Connecting to Your Desktop CP..........................................75

Microsoft ActiveSync .........................................................................76

Synchronizing Data............................................................................77

6.3 Transferring Items Using Infrared......................................................79

Sending Information...........................................................................79

Receiving Information ........................................................................80

6.4 Connecting to Your ISP .....................................................................80

Configuring a Modem Connection to Your ISP..................................80

6.5 Connecting to Work ...........................................................................81

Creating a Modem to a Work.............................................................81

6.6 Starting a Connection ........................................................................82

6.7 Ending a Connection .........................................................................82

6.8 Getting Help on Connecting ..............................................................82

6.9 Using Microsoft Pocket Internet Explorer ..........................................83

Viewing Mobile Favorites and Channels ...........................................84

Browsing the Internet.........................................................................84

The Mobile Favorites Folder ..............................................................85

Using AvantGo Channels ..................................................................87

iii

7 Troubleshooting and Maintenance ............................................89

7.1 Resetting Your Pocket PC ................................................................ 89

7.2 Restoring Factory Default State........................................................ 90

7.3 Power Problems................................................................................ 91

7.4 Memory Problems............................................................................. 91

7.5 Screen Problems .............................................................................. 93

7.6 Connection Problems........................................................................ 94

Cable or Cradle Connection Problems ............................................. 94

Infrared Connection Problems .......................................................... 94

Modem Connection Problems .......................................................... 95

7.7 Taking Care of Your Pocket PC........................................................ 96

General Guidelines ........................................................................... 96

Travel Guidelines .............................................................................. 97

Preface

Welcome

Congratulations on purchasing this Windows® Powered Pocket PC. Due to the size and capabilities of the device, you can keep your most important business

and personal information up-to-date and close at hand. Microsoft increases the power of your Pocket PC by allowing you to synchronize the information on your desktop or laptop computer with your Pocket PC. Picture yourself in the following situations:



While walking with a colleague, your cell phone rings and your boss asks if you two are free this afternoon for an emergency meeting. While your colleague fumbles through his paper organizer, you press a button on your Pocket PC and instantly see a list of today’s appointments and meetings. You are quickly able to tell the boss your available times. For more information on scheduling appointments and meetings, see Chapter 4.



ActiveSync



You are meeting your friends tonight for dinner and a movie. You download the latest movie information from the Internet to your desktop computer and then synchronize it with your Pocket PC. At dinner, you pull out your Pocket PC and review your movie options with your friends. For more information on downloading Web pages to your device, see Chapter 6.



A Calendar reminder alerts you that it is time to catch the bus. You grab your Pocket PC and catch the bus just in time. Because ActiveSync keeps the information on your Pocket PC up-to-date, you leisurely review your task list, make notes about the new books and CDs you want to buy and read and respond to e-mail messages. When you get back to the office, ActiveSync transfers any task changes you made, your notes and your e-mail message responses to your desktop computer. For more information on ActiveSync, see Chapter 6.

About this Manual

This manual contains comprehensive information of your Pocket PC to help you operate the device.

Throughout the manual, the following conventions are used to distinguish elements of text.

NOTE: provides additional hints or information that requires special attention.

CAUTION: identifies important information which, if not followed, may result in loss of data

or damage to your device.

Any name of menu, command, icon or button that you can see on the screen is shown in a bold typeset. For example:

On the

menu, tap

Start

Settings

Where to Find Information

For information on See this source

First time startup Quick Start Guide

Programs on your Pocket PC

Additional programs that can be installed on your Pocket PC

Connecting to and synchronizing with a desktop computer

Troubleshooting

Last-minute updates and detailed technical information

This User’s Manual or online Help on your Pocket PC

Companion CD or other CD(s) supplied with your Pocket PC

Chapter 6 of this manual or ActiveSync Help on your desktop computer

Chapter 7 of this manual or online Help on your Pocket PC

The Read Me files in the “Microsoft ActiveSync” folder on your desktop computer or the Pocket PC Companion CD.

The latest on Windows Powered Pocket PCs

The Microsoft Mobile Devices Web site: www.pocketpc.com

1 Getting Started

This chapter introduces you to the external components of your Pocket PC and guides you through the process of setting up your Pocket PC for use.

1.1 Hardware Features

The illustrations below introduce you to the various buttons, connectors, ports and features of your Pocket PC.

Front Components

Ref Component Description









 



Touch Screen

Program Buttons

Microphone

Navigation Pad

Speaker

Charge Indicator

Notification Indicator

Displays the output of your Pocket PC. Tap the screen with the stylus to select menu commands or enter information.

Each of the four buttons provides a quick way to run a specific program. By default, they are Contacts, are customizable.

Receives sound and voice to record voice notes.

Moves up, down, left or right by pressing the corresponding area of the pad.

Sends out music or audible reminders and alerts.

Glows amber to indicate that battery charging is in progress. It goes off when the battery is fully charged.

Flashes in red to inform you of scheduled appointments, alarms and reminders.

Calendar and Tasks buttons. The buttons

Notes,

Back Components

Ref Component Description

Battery Switch



Clears the memory of your Pocket PC and restores the factory default state.

CAUTION: Always leave the battery switch in the ON position during normal operation.

Right-Side Components

Ref Component Description

Headphone



Connector

Connects to a pair of stereo headphones.

Left-Side Components

Ref Component Description

 

 

Lanyard Eyelet

Scroll Dial

Record Button

Reset Button

Lanyard attaches to this opening.

Scrolls up or down within a menu by rotating upward or downward.

Selects by pressing.

Records voice notes by pressing and holding.

Restarts your Pocket PC.

Top Components

Ref Component Description

 





IR Port

SD/MMC Slot

Power Button

Stylus

Beams files to other mobile devices.

Accepts an optional SD (Secure Digital) or MMC (MultiMediaCard) card for removable storage.

Turns your Pocket PC on or off by pressing briefly.

Turns the screen backlight off by pressing and holding.

Tap on the touch screen to make selections and enter information. Pull the stylus out of its slot to use and store it in the slot when not in use.

Bottom Components

Ref Component Description

ActiveSync



Connector

Power Connector



Connects to your desktop compute for synchronizing data.

Connects to the AC adapter if you are not using the cradle.

USB Cradle and ActiveSync Cable

NOTE: The availability of the cradle and cable depends on your choice of purchase.

The USB cradle provides a convenient way to charge your Pocket PC and synchronize data with a desktop computer.

You can also use the ActiveSync cable to connect directly to your Pocket PC, without using the cradle.

Ref Component Description

USB Connector



Power Connector



Pocket PC



Connector

In-Use Indicator



Connects to the USB port of a desktop computer for data synchronization.

Connects to the AC adapter.

Connects to your Pocket PC.

Glows to indicate that Pocket PC is connected to the cradle.

1.2 Setting Up Your Pocket PC for Use

You must perform the initial startup and charge the battery before starting to use your Pocket PC.

Performing the Initial Startup

The battery switch should be set to the ON (down) position for normal operation.

1. Make sure that your Pocket PC is turned off.

2. Pull out the stylus and use it to slide the battery switch to the ON (down) position.

CAUTION: Always leave the battery switch in the ON position during normal operation.

3. The red notification indicator on your Pocket PC will flash for approximately 30 seconds. Then your Pocket PC will automatically turn on and display the Welcome screen.

4. To begin the Welcome Wizard, tap the screen with the stylus and follow the onscreen instructions to complete the Welcome Wizard. The wizard presents a brief orientation to Microsoft® Windows® for Pocket PC, helps you align the touch screen and prompts you to select your city and time zone.

Connecting to AC Power and Charging the Battery

CAUTION:

Use only the AC adapter (PHIHONG, PSC05R-050) supplied with your Pocket PC. Use



of another type of AC adapter will result in malfunction and/or danger. This product is intended to be supplied by a Listed Power Unit marked “LPS” and output



rated +5 V dc / 900mA minimum.

Before using your Pocket PC for the first time, you must charge and calibrate the battery.

1. Plug the converter to the AC adapter.

2. Connect to AC power. You can connect either with or without the cradle.

NOTE: The availability of the cradle and cable depends on your choice of purchase.

With the cradle

Slide your Pocket PC into the



cradle.

Connect the appropriate end of



the AC adapter to the power connector on the cradle cable.

Plug the other end of the AC



adapter into a wall outlet.

Charge Indicator

Converter

Without the cradle

Connect the appropriate end of the AC adapter to the power connector on the bottom of your Pocket PC and the other end into a wall outlet.

Charge Indicator

Converter

3. The charge indicator glows amber when charging is in progress. Do not disconnect your Pocket PC from AC power until the battery is fully charged, as indicated by the steady amber indicator going off. This will take a couple of hours.

4. When the charge indicator goes off, your Pocket PC will automatically calibrate the battery. If you want to unplug the AC adapter, wait at least 5 seconds. This length of time is necessary for the battery calibration to complete and thus ensure the best performance of the battery.

CAUTION: If you immediately unplug the AC adapter after the charge indicator goes off, the battery calibration may not complete. This can cause your Pocket PC to give the “low battery” warning message when you turn it on. In this case, charge and calibrate the battery again.

Whenever possible, keep your Pocket PC connected to the AC adapter and a power source. Doing so keeps the battery charged.

1.3 Installing Microsoft ActiveSync

A key component of your Pocket PC is the Microsoft ActiveSync program. With Microsoft ActiveSync, you can synchronize the information on your desktop computer with the information on your Pocket PC and update both with the most recent information.

ActiveSync is already installed on your Pocket PC. You need to install ActiveSync on your desktop computer. Follow the procedure below:

CAUTION:



Before installation, make sure that you have Microsoft Outlook installed on your desktop computer. If you do not have Outlook or your version of Outlook is earlier than the version provided on the Companion CD, install Outlook from the Companion CD.



Do not connect your Pocket PC to your desktop computer before ActiveSync is installed.

1. Turn on your desktop computer.

2. Insert the Companion CD into the CD-ROM drive of your desktop computer.

3. Click the arrow on the first screen to enter the main screen and click

Here

Start

4. In the “Start Here” screen, click

Install ActiveSync 3.5

on the left column.

5. In the “Install ActiveSync 3.5” screen, click

6. In the “File Download” screen, click

Run this program from its current location

Install

to start installation.

7. Follow the onscreen instructions to install ActiveSync. When prompted, connect your Pocket PC to your desktop computer. You can connect either with or without the cradle.

NOTE: The availability of the cradle and cable depends on your choice of purchase.

With the cradle

Slide your Pocket PC into the



cradle.

Connect the cradle cable to a



USB port on your desktop computer.

Desktop compute

Without the cradle

Connect the appropriate end of the ActiveSync cable to the bottom of your Pocket PC and the other end to a USB port on your desktop computer.

NOTE: You can also connect the AC adapter to the ActiveSync cable instead of to the bottom of your Pocket PC.

Desktop

uter

com

8. When the “Add New Hardware Wizard” asks for the driver, click and select the file named wceusbsh.inf under the root directory on the Companion CD.

Browse

9. Follow the onscreen instructions to establish a partnership and synchronize your Pocket PC with your desktop computer.

After your first synchronization, the data you have stored on your desktop computer such as Calendar, Contacts and Tasks is copied to your Pocket PC. You are now ready to take it along with you when you go.

For more information on ActiveSync, see section 6.2.

1.4 Turning Your Pocket PC On and Off

After the initial startup, your Pocket PC enters a suspend state when you turn it off and resumes when you turn it on.

Turning Off to Suspend

You suspend your Pocket PC by briefly pressing the power button on the top of your Pocket PC.

By default, your Pocket PC will also automatically suspend after 30 seconds of inactivity when operating on battery power. (To change these settings, tap



Settings



System

tab 

Power

icon.)

Turning On to Resume

You resume your Pocket PC by briefly pressing the power button.

You can also press one of the program buttons to resume.

1.5 Expanding Your Pocket PC

Using a SD/MMC Card

Your Pocket PC has a SD/MMC slot where you can insert an optional Secure Digital or MultiMediaCard memory card (also called storage card). With the removable memory, you can store or backup your data and exchange data with other devices.

NOTE:



Make sure that no foreign objects enter the slot.



Keep a SD or MMC card in a well-protected box to avoid dust and humidity when you are not using it.

To use a SD/MMC card, insert it into the slot, with the connector pointing to the slot and its label facing the front of the Pocket PC. Follow the instructions supplied with the card for more information.

To remove a card, first make sure that no application is accessing the card, then slightly push the top edge of the card to release it and pull it out of the slot.

Accessories

By purchasing accessories designed for your Pocket PC, you can expand the capabilities of your Pocket PC, replace lost parts or facilitate your operation.

For the availability of the accessories from your Pocket PC manufacturer, refer to the Companion CD or contact your dealer.

CAUTION: The use of unauthorized accessories will void your Warranty.

Depending on your choice of purchase, you may already have the following accessories:



Protective Cover Store your Pocket PC in the cover when you are carrying it on the road.



Screen Protector Kit Use the screen protector to protect the screen against dust and scratches. (For detailed information, see the instructions supplied with the product.)

2 Basic Skills

This chapter familiarizes you with the basic operations of your Pocket PC such as using the stylus, navigation button, scroll dial, Today screen, menus and programs. You will also know how to enter information.

2.1 Using the Stylus

The stylus serves as a mouse for computers. You use it to navigate and select objects on the screen.

Pull the stylus out of the slot and extend it for ease of use. Store it in the slot when not in use.



Tap

Touch the screen once with the stylus to open items and select options.



Drag

Hold the stylus on the screen and drag across the screen to select text and images. Drag in a list to select multiple items.



Tap and hold

Tap and hold the stylus on an item to see a list of actions available for that item. On the pop-up menu that appears, tap the action you want to perform.

2.2 Using the Navigation Pad

With the navigation pad, you can move up, down, left and right within a menu. Simply press the corresponding area of the pad. This is particularly useful for one-hand operation.

Left

Right

Down

2.3 Using the Scroll Dial

With the scroll dial, you can scroll within a menu and activate the selected item. This is particularly useful for one-hand operation.



To scroll up or backward within a menu, rotate the scroll dial upward and then release it.



To scroll down or forward within a menu, rotate the scroll dial downward and then release it.



To activate the selected item, press the center of the dial.

Down

2.4 Today Screen

When you turn on your Pocket PC for the first time each day (or after 4 hours of inactivity), you will see the Today screen. You can also display it by tapping and then

Today

information for the day.

. On the Today screen, you can see at a glance important

Tap to switch to a program.

Tap to create a new item.

Tap to change volume or mute all sounds.

Tap to change date and time.

Your day at a glance. Tap an item to access associated program so that you can view or change information.

Tap to view connection status.

NOTE: You can customize what is displayed on the Today screen by tapping Settings



Personal

tab 

Today



icon.

Status Icons

When the Today screen is displayed, you may see the following status icons on the Command bar or Navigation bar. In most cases, you can tap a status icon to display the associated control panel or more information related to the item. For example, tap a battery status icon to open the Power control panel.

Icon Meaning

Speaker is on

Speaker is off

Battery is charging

Battery is low

Battery is very low

Battery is fully charged

Connection is active

Synchronization is beginning or ending

Synchronization is in progress

One or more e-mail messages were received

More icons to be displayed than there is room to display them. Tap the icon to view all status icons.

2.5 Navigation Bar and Command Bar

The Navigation bar is located at the top of the screen. It displays the active program and current time and allows you to switch programs and close screens.

The Navigation bar and Start menu:

Tap to quickly select a program you have recently used.

Tap to select a program.

Tap to see additional programs.

Tap to customize the Pocket PC.

Use the Command bar at the bottom of the screen to perform tasks in programs. The Command bar includes menu names, buttons and the Input panel button. To create a new item in the current program, tap

. To see the name of a button,

New

tap and hold the stylus on the button. Drag the stylus off the button so that the command is not carried out.

The Command bar:

New button.

Buttons. Menu

names.

Input panel button.

2.6 Running Programs

You can switch from one program to another during your work session without closing any program. To switch to a program, you can:



Tap

at the left-top corner of the screen and select from the Start menu.

(To customize which programs you see on the Start menu, tap



Settings

Tap



Personal

and then tap

tab 

Programs

icon.)

to access additional programs. Tap the

program icon to run a program.



Press a program button on the front of your Pocket PC. The icons on the buttons identify the default programs they are associated with. (To customize which programs are associated with the buttons, tap

Settings



Personal

tab 

Button

icon.)

The table below contains a partial list of the programs and their icons.

Icon Program Description

ActiveSync

Calendar

Synchronize information between your Pocket PC and desktop computer.

Keep track of your appointments and create meeting requests.



Contacts

Inbox

Pocket Internet Explorer

Notes

Tasks

Pocket Excel

Pocket Word

Keep track of your friends and colleagues.

Send and receive email messages.

Browse Web and WAP sites and download new programs and files from the Internet.

Create handwritten or typed notes, drawings and recordings.

Keep track of your tasks.

Create new workbooks or view and edit Excel workbooks created on your desktop computer.

Create new documents or view and edit Word documents created on your desktop computer.

2.7 Pop-up Menus

With pop-up menus, you can quickly choose an action for an item. For example, you can use the pop-up menu in the contact list to quickly delete a contact, make a copy of a contact or send an email message to a contact. The actions in the pop-up menus vary from program to program. To access a pop-up menu, tap and hold the stylus on the name of the item that you want to perform the action on. When the menu appears, lift the stylus and tap the action you want to perform. Or tap anywhere outside the menu to close the menu without performing an action.

Tap and hold to display the pop-up menu.

Lift the stylus and tap the action you want.

Tap outside the menu to close it without performing an action.

2.8 Notifications

Your Pocket PC reminds you in a variety of ways when you have something to do. For example, if you have set up an appointment in Calendar, a task with a due date in Tasks or an alarm in Clock, you will be notified in any of the following ways:



A message appears on the screen.



A sound, which you can specify, is played.



The notification indicator flashes in red.

To choose reminder types and sounds for your Pocket PC, tap

Personal

tab 

Sounds & Notifications

icon.



Settings

2.9 Entering Information

You have several options for entering new information:



Use the Input panel to enter typed text, either by using the soft keyboard or other input methods.



Write directly on the screen.



Draw pictures on the screen.



Speak into the microphone to record a message.

Entering Text Using the Input Panel



Use the Input panel to enter information in any program on your Pocket PC. You can either type using the soft keyboard or write using the soft keyboard, Block Recognizer, Letter Recognizer or Transcriber. In any case, the characters appear as typed text on the screen.

To show or hide the Input panel, tap the

Input panel

button. Tap the arrow next to

the Input panel button to see your choices.

Select an input method.

Tap to see your choices.

Input panel button.

When you use the Input panel, your Pocket PC anticipates the word you are typing or writing and displays it above the Input panel. When you tap the displayed word, it is inserted into your text at the insertion point. The more you use your Pocket PC, the more words it learns to anticipate.

Tap here if this is the right word.

NOTE: To change word suggestion options, such as the number of words suggested at one time, tap

 Settings  Personal tab  Input icon  Word Completion tab.

Block Recognizer

With Block Recognizer, you can use the stylus to input characters using strokes that are similar to the Palm™ Graffiti® method.

To type with Block Recognizer:

1. Tap the arrow next to the Input panel button and then tap

2. Write a letter in the box.

When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Block Recognizer, open Block Recognizer and then tap the question mark next to the writing area.

Letter Recognizer

With Letter Recognizer, you can write letters using the stylus just as you would use a pen on paper.

To type with Letter Recognizer:

1. Tap the arrow next to the Input panel button and then tap

Block Recognizer

Letter Recognizer

2. Write a letter in the box.

When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Letter Recognizer, open Letter Recognizer and then tap the question mark next to the writing area.

Transcriber

With Transcriber you can write anywhere on the screen using the stylus just as you would on paper. Unlike Letter Recognizer and Block Recognizer, you can write a sentence or more of information; then, you pause and let Transcriber change the written characters to typed characters.

To type with Transcriber:

1. Tap the arrow next to the Input panel button then tap

2. Write anywhere on the screen.

For specific instructions on using Transcriber, open Transcriber and then tap the question mark in the lower-right corner of the screen.

Transcriber

Writing on the Screen

In any program that accepts writing—such as the Notes program and the tab in Calendar, Contacts and Tasks—you can use your stylus to write directly on the screen. Write the way you do on paper. You can edit and format what you have written and convert the information to text later.

Notes

Writing

To write on the screen, tap the displays lines on the screen to help you write.

button to switch to writing mode. This action

Pen

Tap the Pen button and use your stylus like a pen.

NOTE: Some programs that accept writing may not have the Pen button. See the documentation for that program to find out how to switch to writing mode.

Editing Your Writing

If you want to edit or format writing, you must first select the writing and then edit it.

1. Tap and hold the stylus next to the text you want to select until the insertion point appears. Without lifting, drag the stylus across the text you want to select.

You can also select text by tapping the dragging the stylus across the screen.

2. Tap and hold the selected words and then tap an editing command (cut, copy or paste) on the pop-up menu or tap the command on the

If you accidentally write on the screen, tap

Converting Your Writing to Text

1. If you want to convert only certain words, select them before going to the next step.

button to deselect it and then

Pen

menu.

Edit

Tools  Undo

and try again.

2. To convert writing to text, tap words and then tap

Recognize

Tools  Recognize

on the pop-up menu. Your writing is turned

into text.

If a word is not recognized, it is left as writing.

or tap and hold the selected

Select the text you want to convert and tap Recognize on the pop-up menu.

The writing is turned into text.

If the conversion is incorrect, you can select different words from a list of alternates or return to the original writing.

1. Tap and hold the incorrect word (tap one word at a time).

2. On the pop-up menu, tap

Alternates

. A menu with a list of alternate words

appears.

3. Tap the word you want to use or tap the writing at the top of the menu to return to the original writing.

Tap to return to your original writing.

Or, tap the word you want to use.

Some tips for getting good recognition are listed below:



Write neatly.



Write on the lines and draw descenders below the line. Write the cross of the “t” and apostrophes below the top line so that they are not confused with the word above. Write periods and commas above the line.



For better recognition, use the

menu to increase the zoom level to

Tools

300%.



Write the letters of a word close together and leave big gaps between words.



Hyphenated words, foreign words that use special characters such as accents some punctuation cannot be converted.



If you add writing to a word to change it (such as changing a “3” to an “8”) after you attempt to recognize the word, the writing you add will not be included if you attempt to recognize the writing again.

Drawing on the Screen

You can draw on the screen in the same way that you write on the screen. The difference between writing and drawing on the screen is how you select items and how they can be edited. For example, selected drawings can be resized, while writing cannot.

Creating a Drawing

1. To create a drawing, cross three ruled lines on your first stroke. A drawing box appears.

2. Subsequent strokes in or touching the drawing box become part of the drawing. Drawings that do not cross three ruled lines will be treated as writing.

The drawing box indicates the boundaries of the drawing.

NOTE:

view your drawing. Tap

You may want to change the zoom level so that you can more easily work on or

Pen button.

and then choose a zoom level.

Tools

Editing Your Drawing

If you want to edit or format a drawing, you must select it first.

1. Tap and hold the stylus on the drawing until the selection handle appears. To select multiple drawings, deselect the the drawings you want.

2. Tap and hold the selected drawing and then tap an editing command (cut, copy or paste) on the pop-up menu or tap the command on the

3. To resize a drawing, make sure the

button is not selected and then drag a

Pen

selection handle.

button and then drag to select

Pen

menu.

Edit

Recording a Message

n any program where you can write or draw on the screen, you can also quickly capture thoughts, reminders and phone numbers by recording a message. In Calendar, Tasks Contacts, you can include a recording in the Notes program, you can either create a stand-alone recording or include a recording in a written note. If you want to include the recording in a note, open the note first. In the Inbox program, you can add a recording to an email message.

To create a recording:

1. Hold the Pocket PC’s microphone near your mouth or other source of sound.

2. Press and hold the record button on the side of your Pocket PC. If the speaker is not muted, a beep indicates that your Pocket PC is recording. The Notification indicator glows red while recording is in progress.

3. While holding down the record button, speak into the microphone.

Notes

tab. In the

4. To stop recording, release the Record button. Two beeps will sound. The new recording appears in the note list or as an embedded icon.

NOTE: You can also make a recording by tapping the Record button on the Recording toolbar.

To play a recording, tap it in the list or tap its icon in the note.

Recording Formats

Tap to show or hide the Recording toolbar.

Indicates an embedded recording.

Tap to begin recording.

Your Pocket PC supports several formats for voice notes. The formats vary in both the quality of the recording and the size of the sound file. When selecting a recording format, you should consider the quality you need as well as how much storage memory the recording will use on your Pocket PC.

Not all recording formats are compatible with other software or computers. If you will share your recordings with others or transfer a recording to your desktop computer, be sure to choose a recording format that is supported by the software used to play recordings on the other computer.

The PCM format offers the highest quality recording and is compatible with all Pocket PC models, other Windows-powered mobile devices and desktop computers that use Windows operating systems. The GSM 6.10 format is compatible with all Pocket PC models and other Windows-powered mobile devices, but may not work with desktop computers.

To select a recording format:

Tap



Settings



Input

icon.

2. On the

Options

tab in the Input control panel, select a voice recording format

from the drop-down list.

The list of recording formats on your Pocket PC indicates the sample rate, whether the format is stereo or mono and how much storage memory is required per second of recording. You may need to experiment with different sample rates and formats to determine which format best suits your voice.

Using My Text

When using Inbox or MSN Messenger, use My Text to quickly insert preset or frequently used messages into the text entry area. To insert a message, tap

and then tap a message.

Text

NOTE:

message.

After inserting a My Text message, you can add text to it before you send the

To edit a My Text message, tap message you wish to edit and make desired changes.

Tools

Tap to select a prewritten message.



Edit My Text Messages

. Select the

3 Managing Your Pocket PC

This chapter tells you how to effectively manage power, memory, settings, data and programs of your Pocket PC.

3.1 Managing Power

You must maintain a continuous power supply to your Pocket PC to retain your data, including any information, programs or settings that you added to your Pocket PC.

A fully charged battery should provide power for up to 8 hours of use. The operating time of a fully charged battery depends on how you are using the Pocket PC. Some functions, such as using multimedia or operating a SD/MMC card, may consume the battery power considerably.

Low Battery Signals and Actions

CAUTION:

Though your Pocket PC can retain data for 72 hours after its battery runs completely out



of power, you must constantly charge the battery of your Pocket PC. This can prevent data loss or damage to the battery caused by the battery’s being kept in a discharged state for too long. When you recharge the battery upon a warning of low power, you should charge for at



least 30 minutes. If you unplug the AC adapter soon, you may not have sufficient battery power for your operation.

You can monitor the battery power by tapping

Power

control panel.

When the battery is low, your Pocket PC will pop up a warning message. You should save your data and recharge the battery immediately upon a warning of low power; otherwise your Pocket PC will turn off automatically. You need to

icon. The remaining power is displayed on a status bar in the Power



Settings  System

tab 

connect the Pocket PC to external AC power for charging before you can use it again. If the battery completely runs out of power, you will lose any information, programs or settings that you added.

Power-Saving Tips

Follow these suggestions to maximize the battery’s operating time, particularly when you are relying solely on the battery power for extended time periods.



Suspend frequently. By default, the screen backlight will automatically turn off and the Pocket PC will also turn off when it has been idle for a period of time. You can shorten the length of the idle time using

Power

icon to set up. Press the power button to turn off your Pocket PC when it is not in use, even for a short time. You can also manually turn off the backlight by pressing and holding the power button.



Settings  System

tab 



Turn off functions not needed or adjust settings.

 Lower the volume.  Do not enable sounds, light flashing or vibration except for the most

necessary notifications. (Tap

Notifications

icon to set up.)



Settings  Personal

tab 

 Remove the SD/MMC card, if installed, from the slot if you are not

using it.



Avoid power-consuming situations such as:  When connecting your Pocket PC to your desktop computer (Your

Pocket PC will not auto-suspend while it is connected.)

 When using a modem or other peripheral  When monitoring infrared transfers (Although you can set your Pocket

PC to constantly monitor the IR port for files sent from other devices, doing so will quickly drain your battery.)

 When playing sound or music  When recording.

Sounds &

3.2 Managing Memory

Storage and Program Memory

CAUTION: The maximum size of a file to be stored in the RAM of your Pocket PC is 20MB.

Files, settings and data that you add to your Pocket PC are stored in RAM (Random Access Memory). The RAM on your Pocket PC is shared between storage memory and program memory.



Storage memory Storage memory is used to store the data you create and additional programs you install.



Program memory Program memory is used to run programs on your Pocket PC.

Your Pocket PC automatically manages the allocation between storage and program memory. However, in some situations, such as when the memory is running out, your Pocket PC may not be able to automatically adjust the allocation. (For information on solving memory problems, see section 7.4.)

Additional Memory

You can buy a SD/MMC memory card for backup, storage, archives or to transfer large files to other devices. Files stored on a memory card appear in a folder called Data stored on a memory card will be saved, even if your Pocket PC loses power. To protect your data, you can back up regularly to a memory card. (For information on backing up, see section 3.5.)

NOTE: US and European models include an internal storage device called “My Flash Disk”. You can use this device for backup or storage. However, you will lose the contents if your Pocket PC loses power.

SDMMC Disk

, listed under

My Device

in the File Explorer application.

3.3 Customizing Your Pocket PC

NOTE: Incorrect settings may cause your system to malfunction. Make sure that you fully understand the function of a certain item before any adjustment.

You can customize the settings of the Pocket PC to your own preferences. Tap tap

Connections System

Tab Items Descriptions

Personal

Settings



tabs for the options. The items you can customize on

tabs are as follows:

. You can tap any of the icons on the

Buttons

Input

Menus

Owner Information

Password

To assigns programs to the hardware buttons and set the repeat rate of the scroll dial.

To set up items related to Block Recognizer, soft keyboard, Letter Recognize, Transcriber input methods and voice recording format.

To customize what appear on the Start menu and to enable a pop-up menu from the New button on the Today screen.

To enter your personal information.

To set a password for security. (See the proceeding subsection for more information.)

Personal, System

Personal

and

Sounds & Notifications

Today

To set the conditions and types of the sounds, system volume and ways of notifications.

To select the information you want displayed on the Today screen and to select a desired theme for the background.

Tab Items Descriptions

System

About

Backlight

Clock To change the time and date and to set alarms.

Memory

Power

Regional Settings

Remove Programs

To show the hardware information of the Pocket PC and to define the device name that your Pocket PC uses for identifying itself to other computers.

To adjust the brightness level of the display and to set the automatic turnoff for power saving purposes.

To temporarily adjust the allocation between storage and program memory, to view the memory on the storage/memory card (if installed) and to manually stop a program if it becomes unstable or program memory is low.

To show the remaining battery power and to set the time for the Pocket PC to turn off automatically.

To specify the region of your location and the formats of the number, currency, time and date.

To removes programs you added to the RAM of your Pocket PC.

Screen

To adjust the touch screen for accurate screen taps and to enable ClearType feature for easier reading of text in programs that support ClearType.

Setting a Password

A password can safeguard your Pocket PC against unauthorized use. Follow this procedure to set a password:

1. Tap

2. Tap the digits or characters to set your password. You can set a four-digit password or a long password containing a combination of at least seven characters, digits or punctuation.

3. You can set the time for the Pocket PC to prompt for password after idling.

4. Tap



Settings



Personal

tab 

Password

icon.

NOTE: You need to clear the memory of your Pocket PC if you forget the password. (See Section 7.2.)

3.4 Finding and Organizing Information

The Find feature on your Pocket PC helps you quickly locate information.

To find a file, tap and then tap

to start the search.



. Enter the text you want to find, select a data type

Find

NOTE: To quickly find information that is taking up storage space on your Pocket PC, select Larger than 64 KB under Type.

You can also use the File Explorer to find files on your Pocket PC and to organize these files into folders. Tap

Programs  File Explorer



icon.

Tap to change folders.

Select the sort order for the list. Tap the folder name to open it.

Tap and hold to create a new folder.

NOTE: You can move files in File Explorer by tapping and holding the item you want to move, tapping Cut or Copy on the pop-up menu, browsing to the new location and then tapping

Paste

3.5 Backing Up Data

To prevent loss of data, you should back up your Pocket PC frequently. Your Pocket PC comes with two programs for backing up data:



Microsoft ActiveSync

ActiveSync enables you to back up data to your desktop computer. You can back up all data on your Pocket PC or only your PIM databases (Calendar, Contacts and Tasks). You can set ActiveSync to back up automatically each time you connect or you can back up manually, whenever you choose. For more information, see ActiveSync Help on your desktop computer.



EBackup

A utility called EBackup is supplied with your Pocket PC to let you easily back up data. See below for information on using the utility.

EBackup

The EBackup program allows you to back up all or selected data stored in the RAM of your Pocket PC to an additional storage media.

To Backup Data

CAUTION:

Make sure that the capacity of your memory card is enough for your data.



Never turn off your Pocket PC or remove the memory card during the backup process.



Do not back up your data when the battery is low. Otherwise, you might lose your data.



1. Disconnect your Pocket PC from your desktop computer, if connected.

2. Close all running programs by tapping

Memory

3. Insert a SD or MMC memory card if you are using the media for backing up. (See section 1.5 for information on inserting a SD/MMC card.)

NOTE:

Disk”. When using Backup, you can choose this disk as your target if the size of your date does not exceed 5MB.

4. Tap



Settings

icon 

US and European models include an internal storage device called “My Flash



Running Programs

Programs

and tap the EBackup icon to switch to the program.

tab 

Stop All



System

tab 

5. Tap

Backup

and then

6. Select a storage media to back up data and tap

7. Select the items you want to backup. You can select individual or multiple items from Contacts, Calendar, Tasks, Inbox, Channels, Notes, Voice Recorder and User Applications.

8. Tap

. The program will start backing up data and then display a message

on the screen when backup is completed.

9. Remove the SD or MMC card, if inserted. Never delete the contents in the memory card, or the backup data will be lost and you cannot restore data with this card.

To Restore Data

CAUTION:

If you have created files on your Pocket PC since the last backup and do not want to



delete these files during the restore process, move the files from your Pocket PC to your desktop computer or to a memory card before restoring data. When you restore data, make sure that your Pocket PC has the same regional settings



that it had when you completed the backup.

1. Disconnect your Pocket PC from your desktop computer, if connected.

2. Stop all running programs by tapping

Memory

icon 

Running Programs

tab 



Settings

Stop All



System

tab 

3. Insert a SD or MMC card if your data were backed up in the card.

4. Tap

5. Tap

6. Select the storage media containing your backup data and tap



Restore

Programs

and then

and tap the EBackup icon to switch to the program.

7. Select the items you want to restore.

8. Tap

9. Tap

Restore

Yes

. The program will start restoring data and then display a message on

the screen when restoring is completed.

10. Reset your Pocket PC as described in section 7.1.

3.6 Adding or Removing Programs

Programs added to your Pocket PC at the factory are stored in ROM (Read-Only Memory). You cannot remove the programs and you will never accidentally lose ROM contents. All other programs and data files added to your Pocket PC after factory installations are stored in RAM.

You can install any program created for your Pocket PC as long as your Pocket PC has enough memory. The most popular place to find software for your Pocket PC is on the Pocket PC Web site (http://www.pocketpc.com).

Adding Programs

To Add Programs Using ActiveSync

You will need to install the appropriate software for your Pocket PC on your desktop computer before installing it on your Pocket PC.

1. Determine your Pocket PC and processor type so that you know which version of the software to install. Tap

icon 

Version

tab and make a note of the information in Processor.



Settings



System

tab 

About

2. Download the program to your desktop computer or, if you have a CD or disk containing the program, insert the CD or disk into your desktop computer. You might see a single *.xip, *.exe *.zip file, a Setup.exe file or several versions of files for different device types and processors. Be sure to select the program designed for the Pocket PC and your Pocket PC processor type.

3. Read any installation instructions, Read Me files or documentation that comes with the program. Many programs provide special installation instructions.

4. Connect your Pocket PC and desktop computer.

5. Double-click on the *.exe file.



If the file is an installer, the installation wizard begins. Follow the directions on the screen. Once the software has been installed on your computer, the installer automatically transfers the software to your Pocket PC.



If the file is not an installer, you will see an error message stating that the program is valid but it is designed for a different type of computer. You will need to move this file to your Pocket PC. If you cannot find

any installation instructions for the program in the Read Me file or documentation, use ActiveSync Explore to copy the program file to the Program Files folder on your Pocket PC. For more information on copying files using ActiveSync, see ActiveSync Help.

NOTE: You can also use Pocket Internet Explorer to download some programs from the Internet directly to your Pocket PC if your Pocket PC is connected to Internet.

Once installation is complete, tap



Program

and tap the program icon to

switch to it.

To Add a Program to the Start Menu

Use one of the following methods to add a program to the Start menu.



Tap

Settings  Menu



you do not see the program listed, use any of the following two methods.



If you are using File Explorer on the Pocket PC: Tap

folder list, labelled

Program  File Explorer



My Documents

all folders on the Pocket PC). Tap and hold the program and tap pop-up menu. Open the Start Menu folder located in the Windows folder, tap and hold a blank area of the window and tap The program appears on the Start menu.

icon and tap the check box for the program. If

icon and locate the program (tap the

by default and tap

Paste

My Device

on the pop-up menu.

to see a list of

Cut

on the



If you are using ActiveSync on the desktop computer:

Use the Explorer in ActiveSync to explore your Pocket PC files and locate the program. Right-click on the program and then click on

Create Shortcut

. Move the shortcut to the Start Menu folder in the Windows folder. The shortcut appears on the Start menu.

Removing Programs

To remove a program from your Pocket PC:

1. Tap

Settings  System



2. Select the program in the list then tap

If the program does not appear in the list of installed programs, use File Explorer on your Pocket PC to locate the program, tap and hold the program and then tap

Delete

on the pop-up menu.

tab 

Remove Programs

Remove

4 Microsoft Pocket Outlook

This chapter tells you how to use Microsoft Pocket Outlook that includes Calendar, Contacts, Tasks, Notes and Inbox. You can use these programs individually or together. For example, e-mail addresses stored in Contacts can be used to address e-mail messages in Inbox.

4.1 Calendar: Scheduling Appointments and Meetings

Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month and Year) and set Calendar to remind you of appointments with a sound or other method. Appointments for the day can be displayed on the Today screen.

Tap to the program.



Calendar

or press the Calendar button on your Pocket PC to switch

Tap to go to today.

Tap to display or edit the appointment details.

Tap to create a new appointment.

NOTE: You can customize the Calendar display (for example, change the first day of the week), by tapping Tools  Options.

Creating an Appointment

1. In Day or Week view, tap the desired date and time for the appointment.

2. Tap

New

Tap to return to the calendar (the appointment is saved automatically).

Tap to choose from predefined text.

Tap to choose from previously entered locations.

Tap to select a time.

Tap to select a date.

Notes is a good place for maps and directions.

3. Using the Input panel, tap first to select the field, and then enter a description and a location.

4. If needed, tap the date and time to change them.

5. Enter other desired information. You will need to hide the Input panel to see all available fields.

6. You can also do the followings with regard to this appointment:



Add a note.



Create an all day event.



Set a reminder.



Make the appointment recurring.



Assign the appointment to a category.



Send a meeting request.



Beam the appointment.

For more information, tap

7. Tap

to return to Calendar.



Help.

Using the Calendar Summary Screen

When you tap an appointment in Calendar, a summary screen is displayed. To change the appointment, tap

Edit

View appointment details.

View notes.

Tap to change appointment.

Creating Meeting Requests

You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting notice will be created automatically and sent either when you synchronize Inbox or when you connect to your email server. Indicate how you want meeting requests sent by tapping receive email messages through ActiveSync, select

To schedule a meeting:

1. Create an appointment.

2. In the appointment details, hide the Input panel and then tap

Tools



Options

ActiveSync.

. If you send and

Attendees

3. From the list of email addresses in Contacts, select the meeting attendees.

The meeting notice is created automatically and placed in the Outbox folder.

For more information on sending and receiving meeting requests, see Calendar Help and Inbox Help on your Pocket PC.

4.2 Contacts: Tracking Friends and Colleagues

Contacts maintains a list of your friends and colleagues so that you can easily find the information you are looking for, whether you are at home or on the road. Using the IR port on the Pocket PC, you can quickly share Contacts information with users of Pocket PCs and other mobile devices.

Tap



Contacts

to the program.

or press the Contacts button on your Pocket PC to switch

Select the category of contacts you want displayed in the list.

Tap and enter part of a name to quickly find i in the list.

Tap to see additional phone numbers and e-mail addresses.

Tap to display or edit the contact details.

Tap and hold to display a pop-up menu of actions.

Tap to create a new contact.

NOTE: To change the way information is displayed in the list, tap Tools  Options.

Creating a Contact

1. In Contacts, tap

New

Tap to return to the contact list (the contact is saved automatically).

Scroll to see more fields.

Notes is a good place for

s and directions.

2. Using the Input panel, enter a name and other contact information. You will need to scroll down to see all available fields.

3. You can also do the followings with regard to this contact:



Add a note.



Assign the contact to a category.



Send an e-mail to the contact.



Synchronize the contact.



Beam the contact.

For more information, tap

4. Tap

to return to the contact list.



Help.

Finding a Contact

There are four ways to find a contact:



Tap 



In the contact list, enter a contact name in the box under the Navigation bar. To show all contacts again, clear text from the box or tap the button to the right of the box.



In the contact list, tap the category list (labeled All Contacts by default) and select the type of contact that you want displayed. To show all contacts again, select

None



To view the names of companies your contacts work for, in the contact list, tap

View



will be displayed to the right of the company name.

, enter the contact name, select

Find

All Contacts

By Company

. To view a contact not assigned to a category, select

. The number of contacts that work for that company

Contacts

for the type then tap

Using the Contacts Summary Screen

When you tap a contact in the contact list, a summary screen is displayed. To change the contact information, tap

Edit

View contact details.

Tap to change contact information.

Tap to view notes.

4.3 Tasks: Keeping a To Do List

Use Tasks to keep track of what you have to do.

Tap program.



Tasks

or press the Tasks button on your Pocket PC to switch to the

Select the category of tasks you want displayed in the list.

Select the sort order of the list.

Inidcates high priority.

Tap to display or edit the task details.

Tap and hold to display a pop-up menu of actions.

NOTE:

To change the way information is displayed in the list, tap

Tap to create a new task.

Tools



Options

Creating a Task

1. In Task, tap

New

Tap to return to the task list (the task is saved automatically).

Tap to choose from predefined subjects.

Notes is a good place for maps and directions.

2. Using the Input panel, enter a description.

3. You can enter a start date and due date or enter other information by first tapping the field. If the Input panel is open, you will need to hide it to see all available fields.

4. You can also do the followings with regard to this task:



Add a note.



Set a reminder.



Make the task recurring.



Assign the task to a category.



Beam the task.



Synchronize the task.

For more information, tap

5. Tap

to return to the task list.



Help.

NOTE: To quickly create a task with only a subject, tap Tools  Entry Bar  Tap here to add a new task. Enter your task information.

Using the Tasks Summary Screen

When you tap a task in the task list, a summary screen is displayed. To change the task, tap

Edit

View task details.

Tap to show and hide additional summary information.

View notes.

Tap to change task information.

4.4 Notes: Capturing Thoughts and Ideas

Quickly capture thoughts, reminders, ideas, drawings and phone numbers with Notes. You can create a written note or a recording. You can also include a recording in a note. If a note is open when you create the recording, it will be included in the note as an icon. If the note list is displayed, it will be created as a stand-alone recording.

Tap



program.

Notes

or press the Notes button on your Pocket PC to switch to the

Tap to change the sort order of the list.

Tap to open a note or play a recording.

Tap and hold to display a pop-up menu of actions.

Tap to record.

Tap to show or hide the

Tap to create a new note.

Recording toolbar.

Creating a Note

1. In Notes, tap

New

NOTE: You can create a note by using a template. Tap the folder list (labeled All Folders by default) and then Template. Tap the template you want to use and make your changes.

2. Create your note by writing, drawing, typing and recording. For more information about using the Input panel, writing and drawing on the screen and creating recordings, see section 2.9.

Tap to return to the note list (the note is saved automatically)

3. You can also do the followings with regard to this note:



Beam the note.



Send the note via e-mail.



Create a template

For more information, tap

4. Tap

to return to the note list.

Tap to write on the screen.

Tap to add a recording to the note.



Help.

Tap to show or hide the input panel.

4.5 Inbox: Sending and Receiving E-mail Messages

You can use Inbox to send and receive email messages in two ways:



By synchronizing email messages with Microsoft Exchange or Microsoft Outlook on your desktop computer.



By connecting directly to an e-mail server through an ISP (Internet Service Provider) or a network. This method requires an optional modem or network card.

Tap



Inbox

on your Pocket PC to switch to the program.

Synchronizing E-mail Messages

E-mail messages can be synchronized as part of the general synchronization process. To do this, you need to enable Inbox synchronization in ActiveSync For information on enabling Inbox synchronization, see ActiveSync Help on the desktop computer.

During synchronization, the following occurs:



Messages are copied from the mail folders of Exchange or Outlook on your desktop computer to the ActiveSync folder in Inbox on your Pocket PC. By default, you receive messages from the past three days only, the first 100 lines of each message file attachments of less than 100 KB in size.



Email messages in the Outbox folder on your Pocket PC are transferred to Exchange or Outlook and then sent from those programs.



The messages on the two computers are linked. When you delete a message on your Pocket PC, it is deleted from your desktop computer the next time you synchronize.



Email messages in subfolders in other e-mail folders in Outlook are synchronized only if they have been selected for synchronization in ActiveSync

NOTE: You can also synchronize email messages with your desktop computer from a remote location. For more information, see section 6.2.

Connecting Directly to an E-mail Server

You can send and receive email messages by connecting to a POP3 or IMAP4 e-mail server if you can connect to your ISP or local area network. (For information on connection, see sections 6.4 and 6.5.)

Setting up an Email Service

You can use multiple email services to receive your messages. For each email service you intend to use, first set up and name the email service. If you use the same service to connect to different mailboxes, set up and name each mailbox connection.

In Inbox, tap

Services

Wizard. For an explanation of a screen, tap connect to your email server, tap

NOTE:

disconnect.

You cannot add a new service while connected. Tap



New Service

. Follow the directions in the New Service

Help

Services



Connect

. When finished, to

Services



Disconnect

When you connect to the email server, new messages are downloaded to the Inbox folder on your Pocket PC, messages in the Pocket PC Outbox folder are sent messages that have been deleted on the email server are removed from the Inbox folder on your Pocket PC.

Messages that you receive directly from an email server are linked to your email server rather than your desktop computer. When you delete a message on your Pocket PC, it is also deleted from the email server the next time you connect based on the settings you selected in ActiveSync.

You can work online or offline. When working online, you read and respond to messages while connected to the email server. Messages are sent as soon as you tap

, which saves space on your Pocket PC.

Send

When working offline, once you have downloaded new message headers or partial messages, you can disconnect from the email server and then decide which messages to download completely. The next time you connect, Inbox downloads the complete messages you have marked for retrieval and sends the messages you have composed.

Using the Message List

Messages you receive are displayed in the message list. By default, the most recently received messages are displayed first in the list.

Select the service and folde you want to display.

Select the sort order for messages.

Tap to open a message.

Tap and hold to display a pop-up menu of actions.

Tap to connect and to send and receive e-mail.

Tap to connect to the selected service.

When you receive a message, tap it to open it. Unread messages are displayed in bold.

Tap to view the previous or next message.

Tap to reply to or forward this message.

Tap to return to the message list.

Tap to delete this message.

When you connect to your email server or synchronize with your desktop computer, by default, you will receive messages from the last three days only, the first 100 lines of each new message file attachments of less than 100KB in size. The original messages remain on the email server or your desktop computer.

You can mark the messages that you want to retrieve in full during your next synchronization or email server connection. In the message list, tap and hold the message you want to retrieve. On the pop-up menu, tap

Mark for Download

. The

icons in the Inbox message list give you visual indications of message status.

You specify your downloading preferences when you set up the service or select your synchronization options. You can change them at any time.



Change options for Inbox synchronization using ActiveSync options. For more information, see ActiveSync Help.



Change options for direct email server connections in Inbox on your Pocket PC. Tap change. Tap and hold the service and tap

Tools



Options



Service

tab and tap the service you want to

Delete

to remove a service.

Composing and Sending Messages

1. In Inbox, tap

2. In the

field, enter an email address of one or more recipients, separating

New

them with a semicolon. If the address is already in your contact list, you can tap

or the

Contacts button in the Command bar to select the e-mail

address.

Tap to send the message.

Tap to show or hide the complete header.

Tap to show or hide the recording toolbar.

Tap to display the contact list.

Tap to insert common messages.

3. To select a service, tap the DOWN arrow to display more header information. In the Service list, select ActiveSyn or the desired e-mail service.

4. Enter your message. To quickly enter common messages, tap

My Text

select the desired message.

5. If you want to attach a file to the message, tap

Edit



Add Attachment

select the desired file.

NOTE: OLE objects cannot be attached to Inbox messages.

and

6. Tap

when you have finished the message. If you are working offline,

Send

the message is moved to the Outbox folder and is sent the next time you connect.

The message is placed in the Outbox folder on your Pocket PC and will be delivered in one of two ways:



The message is transferred to the Outbox folder in Exchange or Outlook on your desktop computer and sent the next time you synchronize.



The message is transferred to your email server the next time you connect. In Inbox, make sure the appropriate service is selected on the Services menu. Then tap the

Connect

button (or

Connect

on the

Services

menu).

Managing Email Messages and Folders

Each e-mail service and SMS account has its own folder hierarchy with five default folders: Inbox, Outbox, Deleted Items, Drafts and Sent Items. The messages you receive and send through the mail service are stored in these folders. You can also create additional folders within each hierarchy.

The Deleted Items folder contains messages that have been deleted on your Pocket PC. The behaviour of the Deleted and Sent Items folders depends on the options you have chosen.

Folder Behavior

The behavior of the folders you create depends on whether you are using ActiveSync, POP3 or IMAP4.



If you use ActiveSync, email messages in the Inbox folder in Outlook are automatically synchronized with your Pocket PC. You can select to synchronize additional folders by designating them for ActiveSync The folders you create and the messages you move are mirrored on the server. For example, if you move two messages from the Inbox folder to a folder named Family and you have designated Family for synchronization, the server creates a copy of the Family folder and copies the messages into that folder. You can then read the messages while away from your desktop computer.



If you use POP3 and you move email messages to a folder you created, the link is broken between the messages on the Pocket PC and their copies on the mail server. The next time you connect, the mail server sees that the

messages are missing from the Pocket PC Inbox and deletes them from the server. This prevents you from having duplicate copies of a message, but it also means that you no longer have access to messages that you move to folders created from anywhere except the Pocket PC.



If you use IMAP4, the folders you create and the email messages you move are mirrored on the server. Therefore, messages are available to you anytime you connect to your mail server, whether it is from your Pocket PC or desktop computer. This synchronization of folders occurs whenever you connect to your mail server, create new folders or rename/delete folders when connected.

For all services except ActiveSync, you can access folder options by tapping

Tools



Manage Folders

in the message list.

5 Companion Programs

In addition to Microsoft Pocket Outlook, several programs are built into your Pocket PC. They include Microsoft Pocket Word, Microsoft Pocket Excel, Windows Media Player, Microsoft Reader and additional programs. This chapter tells you how to use these programs.

5.1 Pocket Word

Microsoft Pocket Word works with Microsoft Word on your desktop computer to give you easy access to copies of your documents. You can create new documents on your Pocket PC or you can copy documents from your desktop computer. Synchronize documents between your desktop computer and your Pocket PC regularly so that you have the most up-to-date content in both locations.

Tap



Programs

and tap the

Select the type of folder you want displayed in the list.

Pocket Word

icon to switch to the program.

Tap to change the sort order of the list.

Tap to open a document.

Tap and hold an item to see a pop-up menu of actions.

Tap to create a new document.

Creating a Document

1. In Pocket Word, tap

New

NOTE: To open a template rather than a blank document, select a template for new documents. Tap Tools  Options and select the desired template. When you tap New, the template appears with appropriate text and formatting already provided.

2. You can enter information in Pocket Word in one of four modes: writing, drawing, typing or recording. Use the Each mode has its own toolbar, which you can show and hide by tapping

Show/Hide Toolbar

button on the Command bar. (For more information on

menu to switch between modes.

View

the

entering information, see section 2.9 or Pocket PC Help.)

NOTE:

document is converted to a Word document on your desktop computer.

Written words are converted to graphics (metafiles) when a Pocket Word

Tap and hold to see a pop-up menu of actions.

Tap to return to the document list (changes are saved automaticall

Tap to show or hide the tool bar.

Typing Mode

Tap to change formatting options.

Tap to format text.

Tap to select formatting options, such as pen weight and line color.

Space button.

Pen button.

Writing Mode

Select Shape on the pop-up menu to convert objects to proper shapes.

With Space button selected, drag to insert space. An arro appears showing the space direction and size.

Tap to highlight selected text.

Pen button.

Tap an arrow to see your choices.

Drawing Mode

Resize an object by dragging the selection handles.

Tap to select formatting options, such as line weight, fill color and line color.

3. When you have finished entering the information and tap OK, the document is automatically saved and named according to the first characters of text entered in the document.

Working with Pocket Word Documents

Opening a Document

Whenever you switch to Pocket Word, you will see the document list. Tap the desired document to open it. You can open only one document at a time; when you open a second document, you will be asked to save the first.

Changing Options of a Document

In an open document, you can:



Save a copy of the document. By default, the document is saved as Pocket Word (.psw) format. You can change the format to Rich Text Format (.rtf), Plain Text (.txt) or Word (.doc).

NOTE:

space.

If your document is simple, save it as a Plain Text Document to save storage



Rename the document.



Move the document to a storage card or folder.

For more information, see Word Help on your Pocket PC.

Tips for Working in Pocket Word



You can change the zoom magnification by tapping the percentage you want. Select a higher percentage to enter text and a lower one to see more of your document.



If you are opening a Word document created on a desktop computer, select

View  Wrap to Window

so that you can see the entire document.

View



Zoom

and select

5.2 Pocket Excel

Microsoft Pocket Excel works with Microsoft Excel on your desktop computer to give you easy access to copies of your workbooks. You can create new workbooks on your Pocket PC or you can copy workbooks from your desktop computer to your Pocket PC. Synchronize workbooks between your desktop computer and your Pocket PC so that you have the most up-to-date content in both locations. Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sorting and filtering, which enable you to create simple workbooks, such as expense reports and mileage logs.

Tap



Programs

and tap the

Pocket Excel

icon to switch to the program.

Creating a Workbook

1. In Pocket Excel, tap

NOTE: To open a template rather than a blank workbook, select a template for new workbooks. Tap Tools  Options and select the desired template. When you tap New, the template appears with appropriate text and formatting already provided.

2. You can use Pocket Excel much the same way you use Excel on your desktop computer. You can enter formulas and functions and then filter data to see the subset of information you want. (For more information on entering information, see section 2.9 or Pocket PC Help.)

New

Cell contents appear here as you enter them.

Format button.

Auto Sum button.

Zoom button.

3. When you have finished entering the information and tap OK, the workbook is automatically saved and named according to the first characters of text entered in the workbook.

Working with Pocket Excel Workbooks

Opening a Workbook

Whenever you switch to Pocket Excel, you will see the workbook list. Tap the desired workbook to open it. You can open only one workbook at a time; when you open a second workbook, you will be asked to save the first.

Changing Options of a Workbook

In an open workbook, you can:



Save a copy of the workbook. By default, the document is saved as Pocket Excel (.pxl) format. You can change the format to Excel (.xls).



Rename the workbook.



Move the workbook to a storage card or folder.

For more information, see Excel Help on your Pocket PC.

Tips for Working in Pocket Excel



View in full-screen mode to see as much of your worksheet as possible. Tap



View



If your workbook contains sensitive information, you can protect it with a

Full Screen

password. To do so, open the workbook and tap



Show and hide window elements. Tap want to show or hide.



Freeze panes on a worksheet. First, select the cell where you want to freeze panes. Tap

View

leftmost panes in a worksheet to keep row and column labels visible as you scroll through a sheet.

. To exit full-screen mode, tap

View



Freeze Panes

. You might want to freeze the top and

Restore

Edit



Password

and then tap the elements you



Split panes to view different areas of a large worksheet. Tap and drag the split bar to where you want it. To remove the split, tap

Remove Split

View



Split

View





Show and hide rows and columns. To hide a row or column, select a cell in the row or column you want to hide. Tap To show a hidden row or column, tap

Format

Tools

reference that is in the hidden row or column. When done, tap or

Column



Unhide



Go To

Row

Column



and then type a

Format

Hide



Row

5.3 MSN Messenger

MSN Messenger on your Pocket PC provides the same chat environment as MSN Messenger on your desktop computer. These features include:



See who is online.



Send and receive instant messages.



Have an instant message conversation with a group of contacts.



Tell contacts that you are unavailable.



Block contacts from seeing your status or sending you messages.

To use MSN Messenger, you must have an Internet connection. (For more information, see sections 6.4 and 6.5.)

In addition, you must have a Microsoft Passport account or a Microsoft Exchange email account. You must have a Passport to use MSN Messenger

Service. If you have a Hotmail



or MSN account, you already have a Passport.

Once you have one of these accounts, you are ready to set up your account.

NOTE:

Microsoft Hotmail email address at http://www.hotmail.com.

Tap



Programs

and tap the

MSN Messenger

icon to switch to the program.

Setting Up to Use MSN Messenger

Before you can connect, you must enter Passport or Exchange account information. Set up an account and sign in as follows:

1. In MSN Messenger, tap

2. On the

Accounts

tab, enter your Passport or Exchange account information.

Tools



Options

3. To sign in, tap the sign-in screen and enter your email address and password.

NOTE: If you already use MSN Messenger on your desktop computer, your contacts show up on your Pocket PC without being added again.

Working with Contacts

The MSN Messenger window shows all of your messenger contacts at a glance and are divided into Online and Not Online categories. From this view, while connected, you can chat, send email, block the contact from chatting with you or delete contacts from your list using the pop-up menu.

Tap a contact to start a chat.

Tap and hold to display a pop-up menu of actions.

NOTE:



To see others online without being seen, in the Tools menu, tap My Status and select Appear Offline.



If you block a contact, it appears offline but remains on the blocked contact’s list. To unblock a contact, tap and hold the contact, then tap Unblock on the pop-up menu.

Chatting with Contacts

Tap a contact name to open a chat window. Enter your message in the text entry area at the bottom of the screen or tap

. To invite another contact to a multi-user chat, in the

Send

My Text

and tap the contact you want to invite.

NOTE: To switch back to the main window without closing a chat, tap Contacts. To revert back to your chat window, tap Chats and select the person whom you were chatting with.

To know if the contact you are chatting with is responding, look for the message under the text entry area.

to enter a preset message and tap

menu, tap

Tools

Invite

For more information on using MSN Messenger, tap



Help

5.4 Windows Media Player for Pocket PC

Use Microsoft Windows Media Player for Pocket PC to play digital audio and video files that are stored on your Pocket PC or on a network, such as on a Web site.

Tap



Windows Media

to switch to the program.

Tap to display the WindowsMedia.com Web site.

Tap to play or pause.

Tap to stop.

Tap to display a video using the entire screen.

Tap to skip to the next file.

Tap to play a previous file.

Tap to adjust the playback progress of a selected file.

Tap to adjust volume.

You can play files in either Windows Media or MP3 format (this include files with the extension .asf, .wma, .wmv and .mp3). To find content in Windows Media Format, see the WindowsMedia.com Web site (http://www.windowsmedia.com).

Use Microsoft Windows Media Player on your desktop computer to copy digital audio and video files to your Pocket PC.

For more information about using Windows Media Player, tap



Help

5.5 Microsoft Reader

Use Microsoft Reader to read eBooks on your Pocket PC. Download books to your desktop computer from your favourite eBook Web site. Use ActiveSync to copy the book files to your activated Pocket PC. The books appear in the Reader Library, where you can tap them in the list to open them.

NOTE: Before you can use Microsoft Reader, you must activate it from the Microsoft activation site (http://das.microsoft.com/activate). Follow the directions given at the Microsoft site.

Each book consists of a cover page, an optional table of contents and the pages of the book. You can:



Page through the book by using the scroll dial on your Pocket PC or by tapping the page number on each page.



Annotate the book with highlighting, bookmarks, notes and drawings.



Search for text and look up definitions for words.

The Guidebook contains all the information you need to use the software. To open the Guidebook, tap tap and hold on the book title then tap

Tap



Programs

and tap the

on the Reader command bar. Or, on a book page,

Help

on the pop-up menu.

Help

Microsoft Reader

icon to switch to the program.

Getting Books for Your Pocket PC

You can download book files from the Web. Just visit your favourite eBook retailer and follow the instructions to download the book files.

Sample books and a dictionary are also included in the MSReader folder on the Companion CD.

Use ActiveSync to download the files from your desktop computer to your activated Pocket PC as described in the Read Me file in the MSReader folder.

Using the Library

The Library is your Reader home page. The home page displays a list of all books stored on your Pocket PC or storage card.

To open the Library, use one of the two methods:



On the Reader command bar, tap

Library



On a book page, tap the book title and tap

To open a book, tap its title in the Library list.

Tap to select

a sort order.

Tap to specify the

books you want to

display in the list.

Tap here to

navigate to

other parts o

the Reader.

Library

on the pop-up menu.

Tap to scroll through the Library list.

Tap to open a book.

Reading a Book

Each book consists of a cover page, an optional table of contents and the pages of the book. Navigation options are listed in the bottom portion of the cover page.

The first time you open a book, you will probably want to go to the first page or to the table of contents, if there is one. Subsequently, whenever you open the book, you automatically go to the last page read.

In addition to the text, each book page includes a page number and book title.

Tap to select

a navigation

option.

Drag to select text and then tap an option.

Tap arrows to turn the page or tap and hold page # to bring up page riffle.

You can also page through a book by using the scroll dial on your Pocket PC.

Using Reader Features

Reading a book electronically gives you several options not available with paper books. These options are available from any book page.

Select text by dragging across the text on the page. Then, tap an option on the pop-up menu, as described here.



Search for Text

Find text in a book by tapping

on the pop-up menu. Enter the word you

Find

want to search for and tap the desired Find option. Reader highlights found text on the page. To close Find, tap outside the box. To return to your original page, tap the title and then tap



Copy Text

Return

on the pop-up menu.

You can copy text from books that support this feature into any program that accepts text. On a book page, select the text you want to copy. Then, tap

Copy Text

on the pop-up menu. The text can be pasted into the program of

your choice.



Bookmarks

When you add a bookmark to a book, a color-coded bookmark icon appears in the right margin. You can add multiple bookmarks to a book. Then, from anywhere in the book, tap the bookmark icon to go to the bookmarked page.



Highlights

When you highlight text, it appears with a colored background.



Notes

When you attach a note to text, you enter the text in a note pad that appears on top of the book page. A Note icon displays in the left margin. To show or hide the note, tap the icon.



Drawings

When you add a drawing, a Drawing icon appears in the bottom-left corner of the page and drawing tools appear across the bottom of the page. Draw by dragging your stylus.



To see a list of a book’s annotations, including bookmarks, highlights, text notes and drawings, tap

Annotations Index

on the book’s cover page. You can

tap an entry in the list to go to the annotated page.

Removing a Book

When you finish reading a book, you can delete it to conserve space on your Pocket PC. If a copy of the book is stored on your desktop computer, you can download it again at any time.

To remove a book from your Pocket PC, tap and hold the title in the Library list and then tap

Delete

on the pop-up menu.

5.6 Additional Programs

Your Pocket PC also provides several utility programs to facilitate your operation. They are introduced in this section.

EMenu

Tap



Programs

and tap the EMenu icon to switch to the program.

This program allows you to create a personalized desktop on your Pocket PC where you can easily access your frequently-used programs, features and settings. With EMenu, you can:



Quickly view information of your Inbox, Calendar, Tasks, battery, memory, clock and region.



Organize your programs into four groups for easy access: Program, Multimedia, Games and Favorites. You can also create your own extra groups.



Monitor the list of applications that are currently running on your Pocket PC and stop all the running programs.

E-Viewer

Tap



Programs

and tap the E-Viewer icon to switch to the program.

This program provides an easy way to view image files in jpg and bmp formats.

With E-Viewer, you can:



View image files in thumbnail or list view.



Delete, rename, cut or copy an image file.



Send the current image file via email



Print the current image file via infrared.



Receive image files via infrared.



Edit an image file. You can crop an image, add text, write directly on the image and add a frame.



Capture the screen.



Create a slide show.



Rotate an image.



Add notes and audio to an image.

This chapter tells you how you can get your Pocket PC connected to your desktop computer, to an IR device and to the Internet or corporate network. It also describes two applications on your Pocket PC: ActiveSync (for data synchronization) and Internet Explorer (for Web browsing).

Getting Connected

6.1 Connection Options

To take full advantage of your Pocket PC, you will want to get connected. You have the following connection options with your Pocket PC:



Connect to your desktop computer to synchronize information with another computer. (For details, see section 6.2.)



Use the IR port on your Pocket PC to send and receive files between two devices. (For details, see section 6.3.)



Connect to the Internet or a corporate network to browse the Internet or intranet and send and receive e-mail messages. (For details, see sections 6.4 and 6.5.)

6.2 Connecting to Your Desktop Computer

Ways of Connecting to Your Desktop CP

CAUTION: Do not shut down or restart your desktop computer while your Pocket PC is connected. Turn off your Pocket PC or disconnect the cable before you shut down your desktop computer.

You can connect your Pocket PC to a desktop computer in several ways:



Use the USB cradle or ActiveSync cable (See step 3 of section 1.4 for information.)



Use the IR port in place of using a cable. IR ports can be found on many notebook computers; however, on a desktop computer, you may need to install and configure an IR port. To install the port, follow the manufacturer’s instructions. (For complete instructions on connecting to your desktop computer by infrared, refer to ActiveSync Help on your desktop computer.)



Use a network or dial-up connection. You can synchronize while connected to your desktop computer by a dial-up connection or over a LAN (Local Area Network).

Microsoft ActiveSync

NOTE: ActiveSync is already installed on your Pocket PC. You need to install ActiveSync on your desktop computer. (For information on installing ActiveSync, see section 1.4.)

When you have established the connection between your Pocket PC and your desktop computer (or notebook computer), you can synchronize the information between the two with ActiveSync. Synchronization compares the data on the two sides and updates both computers with the most recent information. For example, you can:



Keep your Pocket Outlook Contacts, Calendar and Tasks databases up-to-date by synchronizing your Pocket PC with Microsoft Outlook data on your desktop computer.



Synchronize email messages in your Pocket PC Inbox with email messages in Microsoft Outlook on your desktop computer.



Synchronize Microsoft Word and Microsoft Excel files between your Pocket PC and desktop computer. Your files are automatically converted to the correct format.

With ActiveSync, you can also:



Back up and restore your Pocket PC data.



Copy (rather than synchronize) files between your Pocket PC and desktop computer.



Add and remove programs on your Pocket PC.



Pass through your desktop computer to a network or the Internet to perform tasks such as downloading IMAP4 e-mail messages or browsing the Internet on your Pocket PC

Synchronizing Data

Once you have created a partnership and completed the first synchronization, you can initiate synchronization from your Pocket PC.

To Synchronize from Your Pocket PC

1. Connect your Pocket PC to your desktop computer.

2. On your Pocket PC, tap

3. Tap

to begin synchronization.

ActiveSync



View connection status.

Tap to connect and synchronize.

Tap to stop synchronization.

View synchronization status.

By default, ActiveSync does not automatically synchronize all types of information. Use ActiveSync options to turn synchronization on and off for specific information types. You can:



Control when synchronization occurs by selecting a synchronization mode. For example, you can synchronize continually while the Pocket PC is connected or only when you choose the synchronize command.

Tap to synchronize via IR or change synchronization settings.



Select which information types are synchronized and control how much data is synchronized. For example, you can choose how many weeks of past appointments you want synchronized.

For information on setting ActiveSync options and using ActiveSync on your desktop computer, see ActiveSync Help on the desktop computer. For information on using ActiveSync on your Pocket PC, see ActiveSync Help on the Pocket PC.

To Synchronize from a Remote Location

You can also synchronize by dialing in to your desktop computer or connecting over a network. This can be useful if you need to synchronize files or PIM information while traveling. Before you leave, you must configure both your Pocket PC and your desktop computer.

On your Pocket PC, you need to create a partnership between your Pocket PC and the desktop computer using one of the direct connection methods (USB cable or infrared connection). You must also configure a connection on your Pocket PC as described in section 6.5.

On your desktop computer, you need to ensure the following:



The desktop computer or network server is configured to allow your Pocket PC to connect. Depending on the version of Windows running on the desktop computer, you may need to install and configure Remote Access Services or Dial-Up Networking on the desktop computer.



ActiveSync is configured to allow a network connection. For more information, see ActiveSync Help on your desktop computer.



If you are using a modem on your desktop computer, turn the modem on before you leave.



Leave your desktop computer on and be sure you logged on under the same user name that you used when you created the partnership.



Your PIM program and email program (Microsoft Outlook or Microsoft Exchange) should be running correctly.

6.3 Transferring Items Using Infrared

Using infrared (IR), you can send and receive information, such as contacts and appointments, between two devices. In addition, you can use the IR port to synchronize data with your desktop computer, in place of using the synchronizing cable.

Sending Information

1. Switch to the program where you created the item you want to send and locate the item in the list.

2. Align the IR ports so that they are unobstructed and within a close range.

CAUTION:

ports, data might not be sent or received correctly.

3. Tap and hold the item and tap

If the devices are too far apart or if something blocks the path between the two

Beam Item

on the pop-up menu.

NOTE:

you want to send and then tap Beam File on the pop-up menu.

You can also send items, but not folders, from File Explorer. Tap and hold the item

Receiving Information

1. Align the IR ports so that they are unobstructed and within a close range.

2. Tap



Programs



Infrared Receive

icon.

3. Have the owner of the other device send the information to you. Your Pocket PC automatically receives it.

6.4 Connecting to Your ISP

You can connect to your ISP (Internet Service Provider) and use the connection to send and receive e-mail messages and view Web or WAP pages. First you need to configure a modem connection to your ISP.

Configuring a Modem Connection to Your ISP

1. Install an optional IR modem.

2. Obtain the following information from your ISP: ISP dial-up access telephone number, user name, password and TCP/IP settings. Some ISPs require information in front of the user name, such as MSN/username.

3. Tap

4. Under The Internet settings, select

5. In the

Modem



Settings



tab, select

Connections

New

tab 

Internet Settings

Connections

icon.

and tap

Modify

6. Enter a name for the connection, such as “ISP Connection.”

7. In the

Select a modem

8. You should not need to change any settings in

list, select your modem type.

Advanced

. Most ISPs now use a dynamically-assigned address. If the ISP you are connecting to does not use a dynamically-assigned address, tap

specific IP address

and enter the address. When finished, tap OK and tap

9. Enter the access phone number and tap

10. Select other desired options and tap

Finish

Advanced

 OK.



TCP/IP

tab, select

Use Next

11. After setting up, you can start the connection by using a specific program. (See section 6.6.)

6.5 Connecting to Work

If you have access to a network at work, you can send email messages, view intranet pages, synchronize your Pocket PC and possibly access the Internet. First you need to configure a modem connection to work.

Creating a Modem to a Work

If you want to access the corporate network using a RAS (Remote Access Server) account outside the office, follow this procedure:

1. Install the optional IR modem.

2. Obtain the following information from your network administrator: dial-up access telephone number, user name, password, domain name and TCP/IP settings.

3. Tap

4. Under the Work connection settings, select

5. In the

Modem



Settings

tab, tap



Connections

New

tab 

Connections

Work Settings

icon.

and tap

Modify

6. Enter a name for the connection such as “Company Connection.”

7. In the

Select a modem

list, select your modem type.

8. You should not need to change any settings in Advanced. Most ISPs now use a dynamically-assigned address. If the ISP you are connecting to does not use a dynamically-assigned address, tap

Use specific IP address

and enter the address. When finished, tap OK and tap

Advanced



TCP/IP

tab, select

9. Enter the country code, area code and access phone number for remotely accessing the company network and tap

10. Select other desired options and tap

Finish

 OK.

11. In the

Dialing Location

(most phone lines are tone). These settings apply to all connections you create.

12. After setting up, you can start the connection by using a specific program. (See section 6.6.)

tab, specify your current location and phone type

6.6 Starting a Connection

To start the connection, use one of the following programs. Your Pocket PC automatically begins connecting. Once connected, you can:



Send and receive email messages by using Inbox. (See section 4.5.)



Visit Internet or intranet Web or WAP pages by using Pocket Internet Explorer. (For more information, see section 6.9.)



Send and receive instant messages with MSN Messenger. (For more information, see section 5.3.)



Synchronize. (For more information, see section 6.1 or ActiveSync Help on the desktop computer.)

6.7 Ending a Connection



When connected via cable or cradle, detach your Pocket PC from the cable or cradle.



When connected via Infrared, move your Pocket PC away from the device.



When connected via dial-up or VPN, tap the Connection icon on the Navigation bar and then tap

End

6.8 Getting Help on Connecting

More information on the procedures described here, as well as information on additional procedures, can be found in the following locations.



Online Help on the Pocket PC. Tap

Inbox



ActiveSync Help on the desktop computer. In ActiveSync, click

ActiveSync Help



Information of Inbox in section 4.5.



Troubleshooting information in section 7.6.

Connections

on the

Help

menu.



Help



View



All Installed Help



Microsoft



For troubleshooting information, see the Pocket PC Web site at: http://www.pocketpc.com.

6.9 Using Microsoft Pocket Internet Explorer

Use Microsoft Pocket Internet Explorer to view Web pages in either of these ways:



Connect to an ISP or network and browse the Web. To do this, you will need to create the connection first, as described in sections 6.4 and 6.5.



During synchronization with your desktop computer, download your favorite links and mobile favorites that are stored in the Mobile Favorites subfolder in Internet Explorer on the desktop computer.

While you are connected to an ISP or network, you can also download files and programs from the Internet or an intranet.

Tap

Start



Internet Explorer

to switch to the program. The Pocket Internet

Explorer home page appears:

Hide picture button.

Favorites button.

Home button.

Refresh button.

Viewing Mobile Favorites and Channels

1. In Internet Explorer, tap the

Favorites

button to display your list of favorites.

2. In the list, tap the page you want to view.

Tap the favorite you want to view.

Tap to add or delete a folder or favorite link.

You will see the page that was downloaded the last time you synchronized with your desktop computer. If the page is not on your Pocket PC, it will be dimmed in the Favorites list. You will need to synchronize with your desktop computer again to download the page to your Pocket PC or connect to the Internet to view the page.

Browsing the Internet

1. Set up a connection to your ISP or corporate network as described in sections 6.4 and 6.5.

2. To connect and start browsing, do one of the following:



Tap the

Tap

View

Favorites



screen, enter the Web address you want to visit and then tap arrow to choose from previously entered addresses.

button and then tap the favorite you want to view.

Address Bar

. In the address bar that appears at the top of the

. Tap the

The Mobile Favorites Folder

Only items stored in the Mobile Favorites subfolder in the Favorites folder in Internet Explorer on your desktop computer will be synchronized with your Pocket PC. This folder is created automatically when you install ActiveSync

Favorite Links

During synchronization, the list of favorite links in the Mobile Favorites folder on your desktop computer is synchronized with Pocket Internet Explorer on your Pocket PC. Both computers are updated with changes made to either list each time you synchronize. Unless you mark the favorite link as a mobile favorite, only the link (and not the page) will be downloaded to your Pocket PC, and you must connect to your ISP or network to view the content. For more information on synchronization, see ActiveSync Help on your desktop computer.

Mobile Favorites

If you are using Microsoft Internet Explorer 5 or later on your desktop computer, you can download mobile favorites to your Pocket PC. When you synchronize your desktop computer and Pocket PC, the content of your mobile favorites is downloaded to your Pocket PC so that you can view pages while you are not connected to your ISP or your network.

Use the Internet Explorer plug-in installed with ActiveSync to create mobile favorites quickly.

To create a mobile favorite:

1. In Internet Explorer on your desktop computer, click

Create Mobile Favorite



To change the link name, enter a new name in the Name box.



To change how often the mobile favorite is updated, select a desired update schedule under

2. Click

. Internet Explorer downloads the latest version of the page to your

Update

, and then click

Tools

desktop computer.

3. If you want to download the pages that are linked to the mobile favorite you just created, right-click the mobile favorite and then click

Properties

. On the

Download

tab, specify the number of links deep you want to download. To

conserve memory on your Pocket PC, download only one level of links.

4. Synchronize your Pocket PC and desktop computer. Mobile favorites that are stored in the Mobile Favorites folder in Internet Explorer are downloaded to your Pocket PC.

NOTE: If you do not specify an update schedule, you must manually download content to keep the information updated on your desktop computer and Pocket PC. Before synchronizing, in Internet Explorer on your desktop computer, click Synchronize on the Tools menu. You will see the last time content was downloaded to the desktop computer, and you can manually download content if needed.

CAUTION: You can add a button to the Internet Explorer toolbar for creating mobile favorites. In Internet Explorer on your desktop computer, on the View menu, click Toolbars, and then click Customize.

Conserving Memory

Mobile favorites take up storage memory on your Pocket PC. Follow these tips to minimize the amount of memory used:



Use ActiveSync settings to turn off pictures and sounds for the Mobile Favorites information type or to stop some mobile favorites from being downloaded to your Pocket PC. For more information, see ActiveSync Help.



Limit the number of downloaded linked pages. In Internet Explorer on the desktop computer, right-click the mobile favorite you want to change, and then click

Properties

. On the

Download

tab, specify 0 or 1 for the number of

linked pages you want to download.

Using AvantGo Channels

AvantGo is a free interactive service that gives you access to personalized content and thousands of popular Web sites. You subscribe to AvantGo channels directly from your Pocket PC. Then you synchronize your Pocket PC with your desktop computer or connect to the Internet to download the content. For more information, visit the AvantGo Web site.

To sign up for AvantGo:

1. In ActiveSync options on the desktop computer, turn on synchronization for the AvantGo information type.

2. In Pocket Internet Explorer on your Pocket PC, tap the

Favorites

button to

display your list of favorites.

3. Tap the

4. Tap the

AvantGo Channels

Activate

button.

link.

5. Follow the directions on the screen. You will need to synchronize your Pocket PC with your desktop computer, and then tap the

My Channels

button

to complete the AvantGo setup.

When synchronization is complete, tap the

AvantGo Channels

link in your list of favorites to see a few of the most popular channels. To add or remove channels, tap the

Add

Remove

link.

Troubleshooting and

7 Troubleshooting and

Maintenance

This chapter gives solutions to common Pocket PC problems you may encounter. It also provides guidelines on taking care of your Pocket PC.

NOTE: If you encounter a problem you cannot solve, contact your dealer for assistance.

7.1 Resetting Your Pocket PC

CAUTION: Resetting will cause unsaved data to be lost.

Resetting your Pocket PC is similar to restarting your desktop computer. It restarts the operating system, but you will lose any unsaved data.

Occasionally, you may need to reset your Pocket PC; for example, you should reset:



After you restore data from your desktop computer.



When your Pocket PC stops responding; in other words, it appears to be “frozen” or “locked up.”

Follow this procedure to reset your Pocket PC:

1. Remove the SD/MMC card (if installed).

2. Use the stylus to press the reset button on the side of

your Pocket PC.

7.2 Restoring Factory Default State

In some cases, you may need to restore your Pocket PC to the factory default state by clearing the memory (RAM) from your Pocket PC. For example, you should clear the memory:



When your Pocket PC does not respond after being reset.



When you forget your password.

Clearing the memory means all data you have entered in RAM, including all files, system settings and additional programs you have installed, will be erased. (Programs installed to ROM at the factory are not affected.)

CAUTION:

To ensure the integrity of your data should it be necessary to clear the memory, you’re



advised to regularly back up your data to your desktop computer (using ActiveSync) or to a memory card (using the backup application). For more information on backing up data, see section 3.5. Do not slide the battery switch unless it is necessary.



Follow this procedure to clear the memory from your Pocket PC:

1. Backup your information if necessary.

2. Disconnect all cables, including the AC adapter, from your Pocket PC.

3. Stop all running programs by tapping

Settings Programs



System

tab 

Stop All

Memory

icon 



Running

4. Use the stylus to slide the battery switch to the OFF (up) position.

5. Wait for 1 minute and then slide the switch back to the ON (down) position.

6. The red notification indicator on your Pocket PC will flash for approximately 30 seconds. Then your Pocket PC will automatically turn on and display the Welcome screen.

Wait for 1 minute.

7. To begin the Welcome Wizard, tap the screen with the stylus and follow the onscreen instructions to complete the Welcome Wizard.

8. Reestablish a partnership with your desktop computer.

9. You may also want to restore data to your Pocket PC from your most recent backup file.

NOTE: If the battery completely runs out of power and is not charged in time, you will get the same result as you restore the factory default state.

7.3 Power Problems

Power does not turn on when using battery power



The remaining battery power may be too low to run your Pocket PC. Connect the AC adapter to your Pocket PC and to external AC power. Then, turn on your Pocket PC.



If your Pocket PC indicates a low battery level just after it has been fully charged, calibrate the battery. (See “Charging the Battery” in section 1.3.)

Battery runs out of power quickly



You might be using your Pocket PC in ways that drain power quickly. (See “Power-Saving Tips” in section 3.1 for more information.)

7.4 Memory Problems

If a warning message of not enough memory appears due to the memory allocation problem, try the following to free memory on your Pocket PC.

CAUTION: Be discreet when you delete files. Deleting files of which the function is unknown can cause programs or features to malfunction. It is appropriate to make a backup before deleting files.



Delete files you no longer need. Tap and hold the file you wish to delete and then tap

To find your largest files, tap 



Find

Programs



. In the

Delete

Type



File Explorer

. Tap

on the pop-up menu.

list, tap

Larger than 64KB



Remove programs you no longer need. Tap

Remove Programs

. Tap the program you want to remove and then tap



Settings



System

tab 

Remove



In Internet Explorer options, delete all files and clear history. In Internet Explorer, tap



If you are copying files from a computer or device to your Pocket PC, try

Tools



Options

. Tap

Delete Files

and

Clear History

adjusting the slider in the Memory setting. Tap 

Memory

icon. Check if you can manually move the slider before copying

Settings



System

files. The maximum storage memory that your Pocket PC can allocate is around 20MB. This means that you cannot save files larger than 20MB to the RAM of your Pocket PC.



Stop programs you are not currently using. In most cases, programs automatically stop to free needed memory. However, in some situations, such as when confirmation dialog boxes are waiting for a user response, the program may not be able to automatically stop. To check the state of your active programs, tap

Programs

tab. Tap the program you want to view and then tap



Settings



System

tab 

Memory

icon 

Activate

any open windows or messages and return the program to list view. If this does not work, you can stop the program manually. First, make sure that your work is saved by closing open items and returning the program to list view. Then, stop the program by tapping



Reset your Pocket PC as described in section 7.1.

Stop

Stop All

on the

Running Programs

tab

Running

. Close

tab.

If you have a memory card, move data to the memory card as described below.



Tap and tap

Edit  Paste

subfolders within subfolders in My Documents may not show up in the list view of some programs. When using Notes, Pocket Word Pocket or Excel, you can also move files by opening the item and tapping

Rename/Move



Move email attachments. In Inbox, tap select memory card and new attachments are automatically stored on the memory card.



Set programs such as Notes, Pocket Word and Pocket Excel to automatically save new items on the memory card. In the program, tap 

Options

Programs  File Explorer



. Browse to My Documents folder in the memory card folder, tap

Cut

. Tap and hold the file you want to move

. Files stored in folders other than My Documents or stored in

Tools

Store attachments on memory card



Tools

Options  Storage

. All attachments are moved to the

tab and

Edit

then

Tools

YAKUMO delta User Manual

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User Manual