© Copyright 1999, EXI Wireless Systems Inc. All rights reserved.
EXI HALO User Manual Halo User Manual R4
User Manual
Revision 4
June 1999
© Copyright 1999, EXI Wireless Systems Inc. All rights reserved.
HALO is a trade mark of EXI Wireless Systems Inc.
Windows and Windows 98 are trade marks of Microsoft Inc.
EXI Wireless Systems Inc. Page 2 of 33 June, 1999
EXI HALO User Manual Halo User Manual R4
Table of Contents
P 1. LIMITED WARRANTY........................................................................................................................5
P 2. SYSTEM MAINTENANCE..................................................................................................................5
P 3. INTENDED AUDIENCE.......................................................................................................................6
P 4. SCOPE......................................................................................................................................................6
P 5. ABOUT HALO INFANT PROTECTION SYSTEM........................................................................7
P 6. ACCESS LEVELS..................................................................................................................................7
P 7. SYSTEM CONVENTIONS...................................................................................................................8
P 8. SYSTEM SUPPORT..............................................................................................................................8
1. SYSTEM INTRODUCTION.................................................................................................................9
1.1. SYSTEM COMPONENTS........................................................................................................................... 9
1.2. TERMS USED IN THIS DOCUMENT............................................................................................................ 9
1.3. COMPUTER DISPLAY CONVENTIONS.................................................................................................... 10
2. USER LEVEL.......................................................................................................................................11
2.1. ADMITTING A PATIENT.......................................................................................................................... 11
2.2. DISCHARGING A PATIENT .....................................................................................................................14
2.3. SILENCING AND ACCEPTING ALARMS..................................................................................................16
3. SUPERVISOR LEVEL........................................................................................................................19
3.1. ACCESSING SUPERVISOR LEVEL...........................................................................................................19
3.2. EXITING SUPERVISOR LEVEL................................................................................................................20
4. ACTIVITY LOG MANAGEMENT....................................................................................................21
4.1. ACTIVITY LOGS.....................................................................................................................................21
4.2. NAVIGATING THE ACTIVITY LOG ...........................................................................................................22
4.3. ADDING A SUPERVISOR ANNOTATION TO AN ALARM............................................................................22
4.4. BACKING UP ACTIVITY LOGS................................................................................................................23
5. MANAGING TAGS..............................................................................................................................24
5.1. TAGS.....................................................................................................................................................24
5.2. ADDING A NEW P-TAG TO THE SYSTEM................................................................................................25
5.3. DELETING A P-TAG FROM THE SYSTEM................................................................................................26
5.4. DISABLING A P-TAG............................................................................................................................. 27
5.5. UNASSIGNING A P-TAG ........................................................................................................................27
5.6. EDITING A P-TAG RECORD................................................................................................................... 28
5.7. PRINTING.............................................................................................................................................. 28
6. MANAGING SYSTEM USERS..........................................................................................................29
6.1. ADDING A NEW USER TO THE SYSTEM ..................................................................................................30
6.2. DELETING A USER FROM THE SYSTEM ..................................................................................................31
6.3. DISABLING A SYSTEM USER.................................................................................................................. 31
6.4. EDITING A SYSTEM USER ACCESS..........................................................................................................31
7. SHUTTING AND RESTARTING THE SYSTEM...........................................................................32
7.1. SHUTTING DOWN.................................................................................................................................. 32
7.2. RESTARTING THE SYSTEM.....................................................................................................................32
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NOTICE: This equipment has been tested and found to comply with the limits of a class B digital device, pursuant to
Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try and correct the interference by one or more of the following measures. (1) Reorient or locate the receiving antenna. (2) Increase separation between the equipment and the receiver. (3) Connect the equipment into an
outlet on a circuit different from that to which the receiver is connected. (4) Consult the dealer or an experienced
radio/TV technician for help.
NOTICE: Operation is subject to the following two conditions: (1) This device may not cause interference, and
(2) This device must accept any interference, including interference that may cause undesired operation of the device.
Any changes or modifications not expressly approved by the manufacturer could void the user’s authority to operate the equipment.
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EXI HALO User Manual Halo User Manual R4
P 1. Limited Warranty
EXI Wireless Systems Inc. (“EXI”) hereby warrants the product(s) accompanying this limited warranty (the
“Product(s)”) to be free of defects in materials and workmanship for a period of two years (excluding any
batteries that may be added to or used in conjunction with the Products(s)) from the date of delivery of the
original purchase of the Product(s) subject to the limiting conditions set forth below, provided that EXI has
received notification of such defects no later than 30 days after expiration of the applicable warranty period
and provided further that EXI has received a fully completed registration card (below) within 30 days from
the date of original purchase of the Product(s).
The responsibility of EXI under this warranty is and shall be limited to repairing or replacing the Product(s)
or any part thereof determined by EXI in its sole discretion to be defective in workmanship or material.
The installation of the Product(s) shall be deemed as acceptance by the original purchaser and any subsequent purchaser of the Product(s) (collectively the “Purchaser”) of the terms set out in this limited warranty
including the following further limiting conditions:
(a) EXI shall not be responsible for any repair or replacement of any Product(s) which has been found,
upon inspection, to have been subjected to abuse, misuse or negligence, or any damage attributable to accident, lightning, power surge, brown-out, leaking, damaged or inoperative batteries or to have been installed,
altered or repaired contrary to factory designated procedures without the prior written consent of EXI;
(b) It is understood, and the Purchaser agrees further to so inform any user of the Product(s) that the
Product(s) is not, nor can it be, infallible in the detection of wandering patients, the prevention of infant abduction, the prevention of theft of assets or any other contemplated use of the Product(s). The Purchaser
will warn all users and acknowledges on it’s own behalf that it has read and understands the abovementioned limitations of the Product(s). The Purchaser further acknowledges that the Product(s) are
solely intended to provide an additional safeguard in notifying staff and accordingly do not guarantee the
prevention of wandering patients or the attempted abduction of an infant or the theft of assets;
(c) It is further agreed by the Purchaser that the Purchaser has received no additional promises or statements of fact from EXI or its agents relative to the Product(s) upon which the Purchaser might have relied
in purchasing the Product(s);
(d) The warranty set out above excludes and is in lieu of all other express or implied warranties, conditions or obligations, and no person is authorized to give any further representation or warranty or assume
any further obligation on behalf of EXI. Although the Purchaser may have other rights, as they may vary
from State to State or Province to Province, where it is legally possible to do so any statutory warranty is
hereby expressly excluded. The warranty is subject to the domestic laws of the Province of Manitoba, Canada and the Purchaser agrees to attorn to the jurisdiction of the courts of competent jurisdiction in the
Province of Manitoba; and
(e) EXI shall not be liable for any damages, whether direct or, indirect, incidental, consequential or arising
out of contact or tort with the sole exception of the warranty set out above and any rights expressly created
by applicable statute.
THIS WARRANTY IS VALID ONLY IN THE USA AND CANADA
P 2. System Maintenance
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HALO is designed to assist staff in providing a higher degree of safety for patients. It is not intended
as the sole means of protection in preventing a wanderer or infant from leaving the premises.
Regular checks to verify that your HALO system is operational is highly recommended.
SYSTEM MAINTENANCE SHOULD INCLUDE THE FOLLOWING STEPS:
All Tags should be checked for physical damage after each cleaning, disinfecting or sterilization
procedure.
Each Tag should be tested for correct operation before being attached to an infant. The HALO
software prompts for testing of Tags prior to their deployment. Please refer to the appropriate
section in this manual for the instructions.
The warrantee on Tags is 2 years, and the batteries within the Tags are expected to last in access
of the warrantee period depending on the usage pattern. Do not leave Tags in the detection field
for long periods of time, and store them in the foil bags supplied. Failure to do so will result in
false alarms, and will reduce battery life.
Set up a regular system check schedule to verify that the Controllers, Receivers and Tags are operational. Controllers should have the “Ready” light illuminated to show that they are powered.
Check the operation of the Controller daily by starting a bypass or triggering an alarm using a Tag
to ensure that it is fully operational and protecting the egress point where it is located.
Check each Receiver on a regular basis to ensure that it can receive signals from Tags in the “Off
Body” condition. Failure to regularly check for this operation may lead to failure to detect a Tag
that is removed from an infant, and therefore compromising protection for the infant.
Whenever you see a known wandering patient, look for the Tag on their person to verify they are
still wearing it. This may require special knowledge as to the placement of the Tag.
Conduct frequent back-ups of Activity Logs for future reference.
P 3. Intended Audience
This manual is intended for system users (typically duty nurses) and supervisory level users who manage the
system and the system users.
P 4. Scope
This manual will provide step by step instructions for users and supervisors who administer the usage of
the system. The Halo system features a very simple user interface that steps the user through and provides
instructions at each step.
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P 5. About Halo Infant Protection System
Halo is a premium infant protection system. Halo works in conjunction with the EXI P-tag patient transponder that is capable of sensing if it has been removed from the infant. Halo is an electronic system,
which, in conjunction with staff diligence, creates a secure perimeter to deter infant abductions.
Halo will detect if an infant is near a controlled exit and invoke countermeasures. The system will identify
the infant, the location and the time. Alarms must be accepted by staff using password access to the system.
The system maintains a log of all activity.
P 6. Access Levels
The Halo system has three separate access levels:
• User
• Supervisor
• Dealer
Level Password
required
User Yes Admit Patients
Discharge Patients
Accept/Silence alarms
Toggle between floor plans (No
Password required)
Supervisor Yes All user functions
Manage user list
Assign usernames and passwords
View and annotate activity logs
Add/Delete tags from fleet
Initiate System Data Backups
Print logs
Exit the Halo system
Dealer Yes All user/Supervisor functions
System Diagnostics
System modifications
Importing floor plans
Functions Access Management
Access controlled by
Supervisor or Dealer
level users
The first Supervisor is
setup by the installing
dealer. This Supervisor
may add more assigned
supervisory access.
Controlled by EXI
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P 7. System Conventions
Each user in the system has a unique identity (username) and password. The Supervisor assigns both the
username and password. It is suggested that both be kept between 4-8 characters to provide sufficient security and allow users to easily enter and remember their system access codes. For example:
A user named Barbara Smith would have a username such as bsmith or barbs. Note that that each user
should have a unique name.
The system prompts the user for any text entry such as usernames or infant names etc. To navigate from one
field to the next, the user may press tab or place the mouse cursor over the field and Click the left button.
P 8. System Support
For system service or support contact your installing dealer. Your dealer is:
Name: _____________________________
Phone: _____________________________
Or contact:
EXI Wireless Systems
100-13551 Commerce Parkway
Richmond, BC
Canada V6V 2L1
Ph: 1-800-667-9689
Fax: 604-207-7760
Web: www.exi.com
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EXI HALO User Manual Halo User Manual R4
1. System Introduction
1.1. System Components
HALO Software: Primary user interface that assist in the assignment and tracking of Transponders,
and displays alarms and other activities in graphical format. Also stores and allows
printing of all system events that have been logged.
Controllers: Controls an egress point and reports any Tag presence at the egress point to the
computer. Depending on system configuration, Controllers may control door
locks and local alarms, allow keypad input for door bypass, and offer a “Nurse
Saver” and “Loiter” feature. The “Nurse Saver” feature eliminates nuisance alarms
by not setting off an alarm when the presence of a Tag is detected and the door is
sensed as closed. In the event that the door is open, or is opened when the Tag is at
the egress point, the system will alarm. The “Loiter” feature sounds an alarm if a
Tag detected at a door remains at that door for a period of time, regardless of the
fact that the door may be sensed as closed.
Controllers will also detect a “Tag off body” condition in its area, as does a Receiver.
Receivers: Detects “Tag off body” condition when a Tag is removed from a patient, and re-
ports this activity to the computer.
Transponders: Also referred to as “Tags”, these devices are attached to the patient. Tags initiate
two different kinds of alarm conditions as follows:
Tag-initiated-Communications (TIC)
This alarm is initiated in the event that a Tag is removed from a patient.
This occurs due to the fact that the Tag can no longer sense the body of
the patient.
Tag-in-field Communications (TIF)
This alarm is initiated when a Tag enters an area protected by a Controller. The Controller emits a constant field of radio waves which is picked
up by the Tag when in the proximity of the Controller. The Tag reports its
presence to the Controller, and therefore the system, when it senses this
RF field.
1.2. Terms used in this document
The following terms are used to help explain user functions in this document:
Press means press a key on the keyboard
Click means click the left mouse button once.
Double-click means rapidly click the left mouse button twice.
Select means you position the cursor on a field and highlight it by clicking once.
Names of keys are bolded. For example, Press Enter.
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Names of dialog boxes, screens, and field titles in forms are bolded. For example, The Admit
Patient dialog box is displayed.
Names of buttons are bolded. For example, Click the tags button.
1.3. Computer Display Conventions
The computer displays various types of information, which is color coded to differentiate between the
Dealer, Supervisor and User modes. In addition, the “Icons” that display the locations of the various
system components such as the Controllers and the Receivers, and the on-screen “buttons” may also
change color to indicate their status.
The figure below shows a typical user screen and identifies its components.
Floor Plan area.
Controllers shown as half-filled square icons
Receivers shown as half-filled circular icons
Elevators shown as square icon with “X’
Blue: Normal, Yellow: Pre-Alarm condition,
Flashing Red: Full Alarm condition
Arrow points at device(s) corresponding to selected
alarm in Active Alarm field
Patient Admit and Discharge
buttons
Active alarms field
Red: Normal alarm color
Floor Plan Buttons
Blue: Selected alarm
Green: Normal
Blue: Indicates that the cursor is positioned
over button
Yellow: Indicated Pre-alarm condition on
floor
Red: Alarm condition on this floor
Alarm Silence and Accept field.
Normally grayed characters.
“Silence” button is active upon selecting an
alarm from the Active Alarm field.
“Accept Alarm” button is active after valid
Username and Password are entered.
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