Xerox M24-3946 User Manual

WorkCentre M24

Fax Reference Guide

This PDF file is best viewed using Acrobat® Reader 5

Using the printer to print copies of bank notes or securities is illegal and punishable, regardless of whether they are being used.

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countrie s. All product/brand names are trademarks or registered trademarks of the respective holders. Permission has been obtained from Microsoft Corporation for use of software screen shots.

Saved data may be lost if hard disk of the machine breaks down due to external shocks or if t he power is accidentally cut off in a manner not following the methods listed in manuals or other documentations. Xerox is not responsible for such data loss and any consequence caused by such data loss.

Xerox is not responsible for any breakdown of machines due to infection of computer virus.

Important

Parts of this guide are subject to change without prior notice.

We welcome any comments on ambiguities, errors, omissions, or missing pages.

Never attempt any procedure on the machine that is not specifica lly described i n this guide. Unauthor ized operation can cause faults or accidents. Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

Xerox, The Document Company and Ethernet are registered trademarks. DocuWorks and CentreWare are trademarks.

Preface

In this guide, precautions are indicated with the

symbol . Always read and follow these

Thank you for selecting the WorkCentre M24.The WorkCentre M24 is also refered to as the

WorkCentre 24. This guide aims to provide all the necessary operating information functions for fascimile functions

for new users. Please read this guide carefully before use to obtain the best performance of your

machine. After reading it, please keep this guide handy for quick reference should you encounter

difficulties with the machine.

instructions before carrying out the required procedure. Also, thoroughly read the Safety Notes provided in this guide.

US Regulatory Information

Fax Send Header Requirements: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.) To enter the telephone number identifying the machine, and the header text information (business name), please refer to the Section 9.2, “Entering Local Terminal Information" in this reference guide. To enter the date and time, please refer to the “Changing Settings in System Settings Mode", “Setting the Common Settings" in the WorkCentre 24 Machine Administrator User Guide.

Data Coupler Information: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for the Terminal Attachments (ATCA) A label is fixed to the rear cover of the product that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company. A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A FCC compliant telephone cord and modular plug is provided with this equipment. You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone cord (with modular plugs) provided with the installation kit. See installation instructions for details. To order the correct service from the Telephone Company please quote the codes listed in the table: Facility Interface Code (FIC), Service Order Code (SOC), USOC Jack Code and Ringer Equivalence Number (REN)

FIC SOC USOC Jack REN

02LS2 9.0F RJ-11C 0.2

WARNING: Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 02 is a REN of 0.2)

If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that this temporary discontinuance of service may be required. But if advanced notice isn’t practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The Telephone Company may make changes in it facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with this Xerox equipment, for repairs or warranty information, please contact the Xerox Welcome Center telephone number 800-821-2797. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved. Repairs to the machine should be made only by a Xerox representative or an authorized Xerox Service agency. This applies at any time during or after the service warranty period. If an unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission, or corporation commission for information. If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

Canadian Regulatory Information

This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed 5. The Canadian REN value of this equipment is 0.2 Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment. Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electrical inspection authority or electrician, as appropriate.

iii

European Regulatory Information

Radio Equipment & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The product has been designed to work with the national PSTNs and compatible PBXs of the following countries: UK Ireland France Germany Italy Spain In the event of problems you should contact your local Xerox representative in the first instance. This product has been tested to and is compliant with TBR21, a specification for terminal

European Regulatory Information for the fax kit option

equipment for use on analogue-switched telephone networks in the European Economic Area. The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country’s network. There are no useradjustable settings in the product. NOTE: Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Features in Brief

The following shows the basic features of this machine.

Adjusting the image quality for documents to be transmitted

You can adjust the resolution, density and document quality for document scanning.

mode

electing the G3 communication

“3.1 Simple Send Procedure” (P. 20)

Using the Address Book

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Address Book

001

004

007

010

002 003

Xerox Akira Endo

005

008

011 012

ABC

FGHIJ KLMNO PQRST UVWXYZ

006

009

“3.4 Dialing” (P. 27)

Enter Number

0-9

Recipient

Go to

(001-500)

GroupAddress List

Transmitting documents through a relay station

When transmitting the same document to multiple remote terminals over a long distance, this feature saves on cost.

F4800

“3.3 Selecting a Communication Mode (Commu nication Mode)” (P. 25)

Transmitting documents to multiple locations with a single operation

“4.2 Transmitting Documents Through a Relay Station (Relay Broadcast)” (P. 43)

“4.1 Transmitting to Multiple Destinations (Broadcast Send)” (P. 40)

Confirming Job Status

Press the Job Stat us butto n to view information about pending jobs, current jobs and communication results.

Job Status

Doc. No. - Job Type

00010 - Fax-Send

Current and

Pending Jobs

Status

Waiting

Completed Jobs

Remote Terminal/Contents

0123456789

Stored

Documents

“5.2 Confirming Job Status” (P. 64)

Pages

Waiting Jobs

1/1

Hearing an incoming call without using the handset

Facsimile service

“7.1 Making a Telephone Call” (P. 78)

Transmitting two sided documents by dividing them onto separate pages

“8.1 Transmitting Two sided Originals (2 Sided Originals)” (P. 84)

Specifying the size and reduction/enlargement ratio for transmitting documents

“8.2 Specifying Document Size for Transmission (Scan Size)” (P. 87), “8.4 Scanning Documents at a Specified Size/Ratio (Reduce/Enlarge)” (P. 93)

Scanning documents in vari-

ous sizes at a time

“8.3 Scanning Documents in Various Sizes (Mixed Size Originals)” (P. 90)

Transmitting facing pages by dividing them onto separate pages

“8.5 Transmitting Facing Pages on Separate Sheets (Bound Originals)” (P. 95)

Transmitting documents by merging pages

“8.6 Merging Several Pages Onto One Sheet (Multi-

le Up)” (P. 97)

Transmitting documents at a specified time

“8.8 Transmitting Documents at a Programme Time (Delayed Start)” (P. 102)

vii

Transmitting doc umen ts w ith brief information (date, time and name)

“8.9 Transmitting Documents With Brief Inf ormation (Send Header)” (P. 105)

Transmitting documents with a cover page (Cover Note)

“8.10 Transmitting Documents With a Cover Page (Cover Note)” (P. 107)

Making multiple copies at a remote machine

Three Copies

“8.11 Remote Copy (Recipient Print Sets)” (P. 110)

Storing documents being polled from a remote machine

Retrieve

“8.12 Preparing to Be Polled (Store for Polling)” (P. 112)

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Receiving documents stored

at a remote machine

Communicating confidential documents with a specified person

You can send/receive documents to/from a

Retrieve

specified person by ente ring a ma ilbox pa ssword.

“8.14 Using the Mailbox Feature (Remote Mailbox Retrieve from Mailbox)” (P. 118)

Sorting received documents into mailboxes

“8.13 Retrieving a Document From Remote

achine(s) (Polling)” (P.116)

For Support

For A

For Support

Programming commands (requests) for mailbox

Forward

For A

For Support

Printed immediately

“9.6 Creating a Mailbox” (P. 173)

“8.15 Sorting Received Documents Into Mailbo (Box Selector)” (P. 135)

Printing Transmission Report

You can check results of transmissions on the report.

Transmission Report

Document has been sent.

Document Size A4S

“10.2 Printing Reports and Lists” (P. 206)

Transmission Report-Undelivered

Document has not been sent. Pass this report to the sender.

Document Size A4S

anaging use of fax transmis-

sions between departments

“9.6 Creating a Mailbox” (P. 173)

Direct Transmission of Faxes from a Computer

“Chapter 12 Direct Transmission of Faxes From a Computer” (P. 237)

Internet Facsimile

“Chapter 13 Using the Internet to Send and Receive Faxes” (P. 251)

Contents

◆ Preface ..................................................................................................................................i

◆ Features in Brief ...................................................................................................................v

◆ Contents ...............................................................................................................................xi

◆ Using This Guide .................................................................................................................xvii

Chapter 1 Before Use

1.1 Data to be Registered Before Using the Machine.................................................. 2

1.2 Notes on Fax Communications.............................................................................. 3

1.2.1 Telephone Line Connection..................................................................... 3

1.2.2 Automatic Receive Mode ........................................................................ 3

1.2.3 Making a Telephone Call......................................................................... 3

1.3 Telephone Line Connectors................................................................................... 4

1.4 Using the Touch Panel Display................ ...... ....... ...... ...... ...... ...... ...... ...... ....... ...... 5

1.4.1 Displaying Copy, Scan and Fax Screens................................................. 5

1.4.2 Selecting Fax Function Screen ............................................................... 6

1.5 Entering Text.......................................................................................................... 8

1.5.1 Entry Method........................................................................................... 8

Chapter 2 Loading Documents

2.1 Documents........................................................................................................... 10

2.1.1 Applicable Document Sizes................................................................... 10

2.1.2 Automatically Detected Document Sizes .............................................. 11

2.1.3 Document Handling............................................................................... 12

2.2 Loading Documents............................................................................................. 14

2.2.1 Loading Documents on the Document Glass........................................ 14

2.2.2 Loading Documents in the Document Feeder....................................... 15

2.2.3 Document Orientation ........................................................................... 16

2.2.4 If You Have More Documents to Scan................................................... 17

Chapter 3 Transmitting

3.1 Simple Send Procedure....................................................................................... 20

3.1.1 Resolution ............................................................................................. 20

3.1.2 Original Type ......................................................................................... 21

3.1.3 Lighter/Darker ....................................................................................... 21

3.1.4 Simple Send Procedure ........................................................................ 22

3.2 Transmitting by a Specified Telephone Line......................................................... 23

3.2.1 Transmitting by a Specified Telephone Line.......................................... 23

3.7 Sending to a machine that has a Machine Password.....................................................38A

3.2.2 Adding Lines ......................................................................................... 24

3.3 Selecting a Communication Mode (Communication Mode)................................. 25

3.4 Dialing.................................................................................................................. 27

3.4.1 Numeric Keypad Dialing........................................................................ 27

3.4.2 Speed Dialing........................................................................................ 28

3.4.3 One Touch Dialing....... ...... ...... ...... ...... ....... ...... ...... ...... ...... ...... ...... ....... 29

3.4.4 Group Dialing........................................................................................ 29

3.4.5 Using the Address Book........................................................................ 30

3.4.6 Entering Symbols.................................................................................. 33

3.5 Manual Send.......................................... ...... ...... ....... ...... ...... ...... ...... ...... ...... ....... 34

3.6 Transmission Failure............................................................................................ 37

Chapter 4 Broadcast Send

4.1 Transmitting to Multiple Destinations (Broadcast Send) ...................................... 40

4.1.1 Broadcast Send Operation.................................................................... 42

4.2 Transmitting Documents Through a Relay Station (Relay Broadcast)................. 43

4.2.1 Before Using the Relay Broadcast Send Feature.................................. 44

4.2.2 Fax Signal Method ................................................................................ 45

4.2.3 DTMF (Dual Tone Multi Frequency) Method......................................... 46

4.2.4 F Code Method ..................................................................................... 49

4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast)53

4.3.1 Fax Signal Method ................................................................................ 54

4.3.2 DTMF (Dual Tone Multi Frequency) Method......................................... 55

4.3.3 F Code Method ..................................................................................... 59

Chapter 5 Confirming and Canceling a Communication

5.1 Canceling Jobs.................................................................................................... 62

5.2 Confirming Job Status......................................................................................... 64

5.2.1 Checking Jobs in Progress and Pending Jobs...................................... 64

5.2.2 Confirming Completed Jobs.................................................................. 65

Chapter 6 Receiving Jobs

6.1 Reception Mode ............ ...... ...... ...... ...... ...... ...... ....... ...... ...... ...... ...... ...... ...... ....... 68

6.1.1 Switching Between the Modes.............................................................. 68

6.1.2 Automatic Reception............................................................................. 69

xii

6.1.3 Manual Reception ................................................................................. 69

6.2 Printing Received Documents ............................................................................. 71

6.2.1 Tray Mode and User Mode.................................................................... 71

6.2.2 Printing the Same Size Images............................................................. 72

6.2.3 Printing the Same Size Images With Margins....................................... 73

6.2.4 Reducing Images at the Sender Side .......... ...... ...... ...... ...... ...... ....... .... 7 4

6.2.5 Reducing Images at the Recipient Side................................................ 75

6.2.6 Using the 2 Up on Receipt Feature....................................................... 76

6.2.7 Using the 2 Sided Printing Feature ....................................................... 76

Chapter 7 Making and Receiving Telephone Calls

7.1 Making a Telephone Call...................................................................................... 78

7.1.1 Off-hook Dialing .................................................................................... 78

7.1.2 On-hook Dialing .................................................................................... 79

7.2 Receiving a Telephone Call ................................................................................. 82

Chapter 8 Using Additional Features

8.1 Transmitting Two sided Originals (2 Sided Originals)........................................... 84

8.2 Specifying Document Size for Transmission (Scan Size) .................................... 87

8.3 Scanning Documents in Various Sizes (Mixed Size Originals)............................ 90

8.4 Scanning Documents at a Specified Size/Ratio (Reduce/Enlarge) ..................... 93

8.5 Transmitting Facing Pages on Separate Sheets (Bound Originals) ..................... 95

8.6 Merging Several Pages Onto One Sheet (Multiple Up) ....................................... 97

8.7 Executing an Urgent Job (Priority Send) ........................................................... 100

8.8 Transmitting Documents at a Programmed Time (Delayed Start)...................... 102

8.9 Transmitting Documents With Brief Information (Send Header)........................ 105

8.10 Transmitting Documents With a Cover Page (Cover Note)................................ 107

8.11 Remote Copy (Recipient Print Sets).................................................................. 110

8.12 Preparing to Be Polled (Store for Polling) .......................................................... 112

8.12.1 Store the Document to Be Polled...................................................... .. 11 2

8.12.2 Checking Documents to Be Polled...................................................... 113

8.13 Retrieving a Document From Remote Machine(s) (Polling)............................... 116

8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox)................ 118

8.14.1 Send to Mailbox (Fax Signal Method) ................................................. 119

8.14.2 Send to Mailbox (DTMF Method)........................................................ 121

8.14.3 Send to Mailbox (F Code Method) ...................................................... 122

8.14.4 Receive in Mailbox.............................................................................. 125

xiii

8.14.5 Retrieve From Mailbox (Fax Signal Method) ....................................... 125

8.14.6 Retrieve From Mailbox (DTMF Method).............................................. 128

8.14.7 Retrieve From mailbox (F Code Method)............................................ 130

8.14.8 Private Mailbox.................................................................................... 132

8.15 Sorting Received Documents Into Mailbox (Box Selector)................................ 135

8.15.1 Sorting by Incoming Line .................................................................... 135

8.16 Checking/Printing/Deleting Documents in Mailbox............................................ 136

8.17 Transmitting with F Code (F Code Transmittin g)................................................ 139

8.17.1 About F Code and Passwords............................................................. 139

8.17.2 Functions Used with F Code Transmission ......................................... 139

Chapter 9 Setting up System Administration Mode (Fax Functions)

9.1 Overview of System Administration Mode (Fax Functions) ............................... 142

9.2 Entering Local Terminal Information.................................................................. 145

9.2.1 How to Enter and Change................................................................... 146

9.3 Setting an Address Number .............................................................................. 150

9.3.1 Entry Method....................................... ....... ...... ...... ...... ...... ...... ...... ..... 153

9.3.2 Changing/Deleting Entered Address Numbers................................... 166

9.4 Setting a Group Dial .......................................................................................... 169

9.5 Setting a Comment............................................................................................ 171

9.6 Creating a Mailbox............................................................................................. 173

9.7 Programming Sort to Mailbox (Box Selector Entry)........................................... 178

9.7.1 Documents Sorted by Incoming Line.................................................. 178

9.8 Other Items........................................................................................................ 181

9.8.1 Setup Method...................................................................................... 181

9.8.2 Audio Tones......................................................................................... 182

9.8.3 Printing Priority.................................................................................... 183

9.8.4 Reports ............................................................................................... 184

9.8.5 Screen Defaults................................................................................... 186

9.8.6 Feature Defaults...................... ...... ...... ....... ...... ...... ...... ...... ...... ...... ..... 188

9.8.7 Fax Control.......................................................................................... 192

9.8.8 Output Destination-Line Setup............................................................ 199

9.8.9 Reduce/Enlarge Presets ..................................................................... 200

9.8.10 Setting Scan Size Defaults.................................................................. 201

xiv

Chapter 10 Reports/Lists

10.1 Report/List Types............................................................................................... 204

10.2 Printing Reports and Lists ................................................................................. 206

10.2.1 Guide Print Operation ......................................................................... 206

10.2.2 Printing Reports and Lists Automatically............................................. 207

10.2.3 Printing a Transmission Report ........................................................... 208

10.3 Extended Features Settings List........................................................................ 210

10.4 Address Book .................................................................................................... 211

10.5 Comment List ....... ...... ...... ...... ...... ...... ...... ...... ....... ...... ...... ...... ...... ...... ...... ....... .. 212

10.6 Box Selector List................................................................................................ 213

10.7 Activity Report ................................................................................................... 214

10.8 Transmission Report.......................................................................................... 217

10.9 Broadcast/Multi-Poll Report ......... ...... ...... ...... ....... ...... ...... ...... ...... ...... ...... ....... .. 221

10.10 Relay Broadcast Report..................................................................................... 224

10.11 Mailbox Documents Report ............................................................................... 226

10.12 Stored Documents List ...................................................................................... 227

Chapter 11 Troubleshooting

11.1 Troubleshooting.................................................................................................. 230

11.1.1 Problems With Transmission............................................................... 230

11.1.2 Problems With Reception.................................................................... 231

11.1.3 Other Problems................................................................................... 231

11.2 Error Code List.................................................................................................. 234

Chapter 12 Direct Transmission of Faxes From a Computer

12.1 Overview............................................................................................................ 238

12.2 Direct Faxing . ....... ...... ...... ...... ...... ...... ...... ...... ....... ...... ...... ...... ...... ...... ...... ....... .. 239

12.3 Entering Recipient List....................................................................................... 243

12.3.1 Entering Fax Recipient Information Directly........................................ 243

12.3.2 Importing From Fax Recipient Data .................................................... 245

12.3.3 Importing From Fax Phonebook Entries.............................................. 248

12.4 Registering Address Number From a PC .......................................................... 249

Chapter 13 Using the Internet to Send and Receive Faxes

13.1 What is Internet Fax (iFax)?............................................................................... 252

13.1.1 Overview............................................................................................. 252

13.1.2 The Differences Between iFax and Facsimile Features...................... 259

13.2 Setting the Environment .................................................................................... 261

13.2.1 Before Use .......................................................................................... 261

13.2.2 Environment Setting............................................................................ 262

13.2.3 Setup the Environment........................................................................ 266

13.2.4 Confirming the Settings....................................................................... 269

13.3 Receiving and Sending E-mails......................................................................... 270

13.3.1 Sending E-mails.................................................................................. 270

13.3.2 Settings That are Configurable During an Outgoing iFax Transmission

............................................................................................................ 273

13.3.3 Receiving E-mails ............................................................................... 279

13.4 Useful Features ................................................................................................. 281

13.4.1 Sending E-mails to Mailboxes Using E-mail Addresses...................... 281

13.4.2 Sending Faxes to Recipients as Relay Centers .................................. 284

13.4.3 Forwarding a Fax as E-mail From Mailbox .......................................... 287

13.5 Report/List ......................................................................................................... 290

13.6 Troubleshooting ................................................................................................. 291

13.6.1 Problems With Transmission ............................................................... 291

13.6.2 Problems With Reception.................................................................... 292

13.7 Precautions and Limitations .............................................................................. 293

Appendix

A Specifications .................................................................................................... 298

B Glossary ............................................................................................................ 299

Index ................................................................................................................................... 303

xvi

Using This Guide

This section describes the organization of this guide. This guide has been produced for people who use the DocuColor 1632/2240 with fax functions on a regular daily basis. When reading this guide, read the chapter that is of particular relevance to the operation you are performing.

What You Need to Know

This guide assumes that the operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. For details about the environment of the personal computer in use, basic knowledge of networking environments, and how to operate a personal computer, refer to the User Guides provided with the personal computer, operating system, and network system.

Organization of This Guide

This Guide consists of the following chapters.

Chapter 1 Before Use

This Chapter describes the operating precautions and basic operations such as text input when using the facsimile features. Be sure to read this chapter before operating the machine.

Chapter 2 Loading Documents

This Chapter describes the types of original documents that can be used on this machine; precautions on how to load documents.

Chapter 3 Transmitting

This Chapter describes how the machine receives a document from a remote facsimile and outputs it. Most routine procedures are described in this chapter.

Chapter 4 Broadcast Send

This Chapter describes how to transmit a document to multiple destinations with a single operation.

Chapter 5 Confirming and Canceling a Communication

This Chapter describes how to cancel communication and view information about pending jobs, current jobs and communication results.

xvi

Chapter 6 Receiving Jobs

This Chapter describes how the machine receives and prints documents.

Chapter 7 Making and Receiving Telepho ne Cal ls

This Chapter describes how to make and receive telephone calls using an external telephone.

Chapter 8 Using Additional Features

This Chapter describes useful facsimile features and operations.

Chapter 9 Setting up System Administration Mode (Fax Functions)

This Chapter describes how to register data to use the fax functions and the setup procedures to customize these functions.

Chapter 10 Reports/Lists

This Chapter describes reports and list settings and how to print them.

Chapter 11 Troubleshooting

This Chapter describes what to do when transmission errors occur and when an error code is displayed in the Activity Report.

Chapter 12 Direct Transmission of Faxes From a Computer

This Chapter describes how to transmit faxes directly from a computer.

Chapter 13 Using the Internet to Send and Receive Faxes

This Chapter describes how to use the Internet Fax (iFAX) function to send and receive faxes.

Appendix

This appendix describes specifications, brief information on the facsimile service system, and overseas communication.

xvii

Conventions

In this guide, host device refers to a personal computer or workstation.

The following icons are used in this guide.

Indicates important information and must be read in detail. Indicates supplementary information. Indicates references used in this guide. Guide titles are noted without double

quotes while specific sections like “1.9.2 Disabling the Power Saver Mode” or found within double quotes.

Special marks/characters used in this guide.

“ ” : Double quotes indicate the following:

Bold face : Bold face characters refer to selections made like options on the

●

Messages that appear in the touch panel display and computer screens.

●

Characters to be entered.

●

Feature names or buttons that are difficult to understand.

screen, hard or soft buttons, and keys from the keyboard. For example: Press

ESC

When a checkbox is checked, it indicates ON, otherwise it indicates OFF.

The item with the radio button checked is the selected item.

xviii

xix

Before Use

1.1 Data to be Registered Before Using the Machine..............................2

1.2 Notes on Fax Communications..........................................................3

1.2.1 Telephone Line Connection................................................3

1.2.2 Automatic Receive Mode....................................................3

1.2.3 Making a Telephone Call ....................... ... ..........................3

1.3 Telephone Line Connectors................................... ............................ .4

1.4 Using the Touch Panel Display............................................................5

1.4.1 Displaying Copy, Scan and Fax Screens ...........................5

1.4.2 Selecting Fax Function Screen...........................................6

1.5 Entering Text................................................................... .... ...............8

1.5.1 Entry Method......................................................................8

Data to be Registered

Before Use

1.1

The following data has to be registered before using the machine.

Item Contents See

Date and time

Telephone line

Local name

Company Logo

Address Number

The current date and time .

A fax number and dial type is registered for each line the fax is connected to.

The name of the machine displayed by the receiving machine and re corded in the remote activity report. The machine identifies itself to the remote machine when they communicate. The local name can include alphanumeric characters and symbols.

This is the Send Header text e.g. name of business, printed on the Cover Note or the first line of the transmitted document(s) Send Header. The Company Logo can include alphanumeric characters and symbols.

The telephone numbers you frequently use. The Address Number can include remote name, telephone number, and specifications for communication mode, resolution, Broadcast Send and Relay Broadcas t.

Before Using the Machine

“9.2 Entering Local Terminal Information” (P. 145)

“9.3 Setting an Address Number” (P. 150)

—

For details on settings for the Internet Fax (iFAX), see “13.2 Setting the Environment” (P. 261).

Notes on Fax

1.2

Follow the instructions described below when using the fax features on the machine.

1.2.1

Telephone Line Connection

You cannot use this machine with a call waiting service. A facsimile located close to a main unit of a cordless phone can cause distorted images or interrupted transmission. This machine should be installed at least five meters away from the main unit of the cordless phone.

If the digital line leased for your company network is multiplexed, facsimile communication may be restricted as follows: (1) The features using our unique transmission method, such as Recipient Print

(2) The transmission speed is limited. (3) Super G3 cannot be used. The following communication errors may also occur. These restrictions may occur because the multiplexing device restricts the bandwidth to the minimum required for voice communications. These restrictions vary according to the network configuration. For more information, contact your network administrator.

Communications

Sets, Relay Broadcast and Remote Mailbox, are not available.

Before Use

1.2.2

1.2.3

Automatic Receive Mode

If the telephone rings while the machine is in standby mode with the automatic receive mode activated, you cannot speak with the caller. When you want to answer a telephone call in this mode, connect an external telephone and use the Auto Switch Time feature to change the time for the machine to answer the call.

“9.8.7 Fax Control” (P. 192)

Making a Telephone Call

In power saving, you cannot make telephone call with the receiver.To make a telephone call, press the Power Saver button to cancel power saving.

Telephone Line

Before Use

1.3

The figure below shows the telephone line connectors at the rear side of the machine.

Connectors

1 2

3 4

1 LINE 1 Connect the fax to a public switched telephone network (PSTN). An

external telephone cannot be connected. 2 TEL An external telephone is connected here. 3 LINE 2 (Line 2) Connect to a public line. 4 LINE 4 (Line 4) Connect to a public line.

US/Canada: Line 2 and 4 can be specified when an option is installed. Europe: Line 1 only.

Using the Touch Panel

1.4

Display

By selecting the feature buttons on the touch panel display, you can select various features.

1.4.1

Displaying Copy, Scan and Fax Screens

Use the Menu to access one of the three screens Copy, Scan, and Fax. Press the Menu at the top right of each screen to display the Menu.

●

If this fails to display the Menu, press the Features button to display the Menu.

●

The machine is factory set to display the Copy screen as the default screen on the touch panel display when the power is turned on. This default screen can be changed in the System Administration Mode.

Menu screen

■

Back

Before Use

Copy Scan

Use the buttons on the Menu screen to display the screen of the required features.

Copy screen

■

Basic Copying

Output Color Paper Supply

Auto

Full Color

Black

Dual Color-Red/Black

More...

The Copy screen allows you to select the copy features. The Copy screen consists of Basic Copying, Added Features, Image Quality, and Others.

Added Features

2 Sided

1->1 Sided

1->2 Sided (H to H)

2->2 Sided (H to H)

2->1 Sided (H to H)

More...

Image Quality

Reduce/Enlarge

100%

Auto%

50% A3->A5

70% A3->A4,B4->B5

More...

Others

Fax

Auto

1 A4

2 A3

3 8.5 11’’

More...

Plain

Before Use

1.4 Using the Touch Panel Display

Scan screen

■

Scan OptionsBasic Scanning

Scan to: Output Color

Mailbox...

Job Template...

Auto 200dpi

Full Color

Grayscale

Black

The Scan screen allows you to select the scanner features.

Fax screen

■

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

A B C

Address Book

Keyboard

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

Image Quality/ File Format

Scan Resolution 2 Sided Originals

300dpi

400dpi

600dpi

On-Hook/ Others

Text

Text & Photo

Photo

1 Sided

2 Sided (H to H)

2 Sided (H to T)

More...

1.4.2

The Fax screen allows you to select the fax features.

The Fax screen consists of Basic Features, Scan Options, Send Options and On-Hook/Others. For details on each screen, see “1.4.2 Selecting Fax Function Screen” (P.6).

Selecting Fax Function Screen

The Fax screen consists of Basic Features, Scan Options, Send Options and On-Hook/Others.

●

The machine is factory-set to display the Basic Features screen as the default Fax screen. For details on switching the Fax screens, see “9.8 Other Items” (P. 181).

●

For details on the features displayed on each screen, see “Chapter 3 Transmitting” (P. 1 9) and “Chapter 8 Using Additional Features” (P. 83).

Basic Features screen

■

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

On-Hook/ Others

Text

Text & Photo

Photo

Recipient

Scan Options screen

■

1.4 Using the Touc h Pan el Di splay

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

2 Sided Originals 1 Sided

Reduce/Enlarge Auto %

Send Options screen

■

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Communication Mode G3 Auto

Cover Note Off

On-Hook/Others screen

■

Enter recipient's Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Store for Polling Off

F Code Off

Scan Size Auto Size Detect

Bound Originals Off

Priority Send/ Delayed Start Priority Send : Off Delayed Start : Off

Recipient Print Sets 1 Set(s)

Polling Off

On-hook Manual Send/Receive

On-Hook/ Others

Recipient

Mixed Size Originals Off

Multiple Up Off

Recipient

Send Header On

Transmission Report Off

Recipient

Remote Mailbox Off

Before Use

Entering Text

1.5

This section describes how to enter characters. Use the keyboard displayed on the touch panel display to enter text. This machine allows you to enter numerics, alphabetic characters, and symbols. However,

Before Use

restrictions on the number of characters that can be entered apply to some items.

1.5.1

Entry Method

The screen for entering text is sometimes displayed during machine operations. The following describes how to enter text.

Save

Backspace

Space

Shift

Alphanumeric

Symbol

●

Entering alphabet

Cancel

characters and numbers......... Select the Alphanumeric button. You can

select between upper- and lower-case characters by selecting the Shift button. To return to the previous state, select the Shift button again.

●

Entering symbols................... Select the Symbol button.

●

Entering spaces..................... Select the Space button.

●

1 Deleting characters ............ Select the Backspace button. This deletes one

character at a time.

You can also use the buttons on the control panel.

Loading Documents

2.1 Documents.......................................................................................10

2.1.1 Applicable Document Siz e s............................. .................10

2.1.2 Automatically Detected Document Sizes..........................11

2.1.3 Document Handling..........................................................12

2.2 Loading Documents..................... ....................................................14

2.2.1 Loading Documents on the Document Glass...................14

2.2.2 Loading Documents in the Document Feeder..................15

2.2.3 Document Orientation.......................................................16

2.2.4 If You Have More Documents to Scan..............................17

Documents

2.1

You can load documents on the document glass, or place them on the document feeder. The document feeder allows you to load a stack of documents in it each time. This section describes the size of documents that can be loaded on the document glass or

Loading Documents

on the document feeder.

2.1.1

Applicable Document Sizes

Load only the document sizes listed in the table below on the document glass or document feeder.

Document glass Document feeder

Document size Smallest size 15 × 15 mm

Largest size 334.5 × 452 mm

Scanning area 297 × 432 mm

Document weight (per square meter

Number of documents that can be loaded

)



1 sheet

Smallest size 210 × 148.5 mm

(A5 )

Largest size 297 × 432 mm

(A3, 11 × 17 inch)

297mm

432mm

38 to 128 g/m (one sided document) 50 to 110 g/m (2 sided

documents 50 sheets (38 to 100 g/m

40 sheets (101 to 128g /m

)

*1 Paper weight is expressed in grams per square meter (gsm). *2 This value applies when both sides of a two sided document is scanned and tran smitted.

2.1 Documents

2.1.2

Automatically Detected Document Sizes

This machine automatically detects document sizes during transmission. The following standard sizes are automatically detected and need not be set.

Specify the closest standard siz e us in g Scan size on the Scan Options scr een whe n loa ding a non-standard document. For details on how to enter the document size, see “8.2 Specifying Document Size for Transmission (Scan Size)” (P. 87).

Automatically Detected Document Sizes

■

US/Canada Europe

Document Glass

Document Feeder

The sizes on the left are detected as sizes shown on the right.

A6 , 5.5 × 10"

8.5

5.5 11", 11

, 8.5

" × 14"

" ×

8.5", 8.5

" × 17"

" ×

8.5", 5.5

" × 11"

, 11

, A4, 8.5

" × 17"

" × 11"

, A4, A3

" ×

" × 11"

, A3

, 8.5

8.5", 8

" ×

A6 , B6 , A5 , B6, A5, 8

" × 11"

" × 17"

" × 11"

, 8.5

, A3

" × 11"

, A4, B5 ,

10", B5, 8.5 A4 , 8.5 B4 , 11

A5, A4 , B5, 8.5 A4, A3

" ×

" × 13"

, B4 ,

Loading Documents

Document Glass

Document Feeder

US/Canada Europe

B6 B6 B5

" × 10"

" ×

8.5 11

5.5 " × 10" →

8 B5

" ×

8 A4

8.5

" × 10"

" ×

8 B4 11

10.5"

" × 13"

" ×

14.9"

" ×

8.5"

10.5"

" ×

12.4" " × 13" " × 14"

10.5"

" × 15"

→ → → → → → →

→ →

→ → → → → → → → → → →

" ×

5.5 A5

" × 10"

8 A4 A4

" × 14"

8.5 " × 17"

" ×

5.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5

" × 11"

8.5 " × 17"

" × 17"

8.5

" × 10"

" ×

10.5"

" × 14"

8.5 " ×

14.9"

" ×

5.5

" ×

5.5

" × 10"

8 B5

" ×

8.5

" × 11"

8.5

" ×

8.5

" × 13"

8.5

" × 14"

8.5

" × 10"

" ×

" × 15"

" × 17"

8.5"

10.5"

12.4"

10.5"

→

→ →

→ → → → → → → → → → → → →

8.5 11

A5 A4 A4 A4 A4 A4 A4 A4 A4

8.5

8.5 B4 B4

" × 13"

" × 17"

" × 11" " × 11"

2.1 Documents

Loading Documents

2.1.3

Document Handling

Pay attention to the following when placing documents on the document glass or in the document feeder

Document Glass

Since the following document types are not automatically detected, an error message may appear or the entire image may not be scanned. Use the listed procedures to solve this problem.

Non-standard size document

Glossy documents Thick documents (maga-

zines or the like) Highly transparent materi-

als such as transparencies Torn, creased, perforated

or excessively curled documents

Documents

(for facsimile)

Procedure

Specify the closest standard size using Scan Size on the Scan Options screen.

Place a sheet of white paper the same size as the document on top of it. Specify the document size using Scan Size on the Scan Options screen.

●

Do not load excessively wet documents. Such documents exposes the machine to water and may damage it.

●

Do not load a document of a weight greater than 5 kg. Such a document could damage the document glass and the machine.

Documents placed in a photograph holder may not be scanned correctly if the film is severely creased.

For details on the scanning size function, see “8.2 Specifying Document Size for Transmission (Scan Size)” (P. 87).

Document Feeder

2.1 Documents

The following type of documents cause paper jams or document damage. Such documents should be placed on the document glass and not in the doc ument feeder.

●

Folded documents

●

Glossy documents such a s photo graphs

●

Documents to which pieces of other documents have been pasted

●

Thick documents

●

Documents that are too light

●

Torn, creased, perforated or excessively curled documents

●

Documents that are hel d to ge th er by clips, staples or adhesive.

●

Coated documents or documents with carbon paper on the rear side

●

Highly transparent materials such as transparencies

●

Thermal paper

Loading Documents

2.2

This section describes how to load documents.

2.2.1

Procedure

Loading Documents on the Document Glass

This section describes how to load documents on the document glass.

Open the document cover.

Place the document face down, align-

ing the corner with the upper left-hand side corner of the document glass.

Place a sheet of white paper on top of transparencies and other highly transparent documents.

Close the document cover.

When transmitting a thick document, do not use excessive force to press it against the document glass. The glass could break and cause injury.

When scanning with the document cover open, avoid looking directly at the copy lamp as this may cause eye fatigue or strain.

2.2 Loading Documents

2.2.2

The document feeder can handle up to 50 documents of sizes ranging from

148.5 × 210 mm to 297 × 432 mm. Multiple documents are transmitted in order from the top and are ejected with the text side face down. This section describes how to load documents in the document feeder.

Up to 40 thick documents (101 to 128 g/m2) can be loaded.

Procedure

Align the edges of the docume n t.

Remove any paper clips or staples.

Extend the document tray extension when loading large documents.

Place the document with the side to

be sent facing up (top side for a two sided document) and slide it into the document feeder in the directi on of th e arrow as far as it will go.

The check indicator lights.

Loading Documents in the Document Feeder

Loading Documents

Place documents facing left in the orientation they are scanned.

Adjust the movable document guide to

just touch the edge of the document stack.

Observe the following to prevent paper jams and damage to documents.

●

Do not hold documents while th ey are being f ed i nto the scanner.

●

Do not allow sheets to accumulate in the document tray.

●

Do not place objects on the document tray.

2.2 Loading Documents

Mixed Size Originals

Loading Documents

2.2.3

Documents of different sizes can be loaded together. To do this, slide the documents into the document sending tray as far as they will go, select On in the Mixed Size Originals screen under the Scan Options. A paper jam will occur unless this setting is made.

For details, see “8.3 Scanning Documents in Various Sizes (Mixed Size Originals)” (P. 90).

Document Orientation

To transmit a two sided original using the document feeder, the orientation must be set to indicate the top of the document. Select Flip on Short-Edge or Flip on Long-Edge under Originals in the 2 Sided Originals screen of the Scan Options. The left side orientation is normally specified.

●

Flip on Long-Edge is used for documents where side 1 and side 2 of a document page have the same orientation.

NO.1

NO.2

The first page The second page

●

Flip on Short-Edge is used for documents where text orientation on side 2 is inverted from that of side 1.

NO.1

NO.2

For details on the two sided transmission function, see “8.1 Transmitting Two sided Originals (2 Sided Originals)” (P. 84).

NO.1

The first page The second page

NO.2

2.2 Loading Documents

2.2.4

If you have more than one stack of documents to scan, select the Next Original button on the touch panel display while the current stack of documents is being scanned. This allows you to transmit several documents as one set of data.

Procedure

While documents are being scanned, select

●

If You Have More Documents to Scan

Next Original

Scanning documents...

Fax Store

: 0123456789

Type: Single Terminal

Pages :

Standard

When using the document feeder, load the next sets of documents after the machine has finished scanning the first set.

When no operation is performed in the above screen during a certain period of time, the machine assumes there are no more documents to scan and an automatic reset is performed. The default value for the automatic reset time can be changed in the System Administration Mode. The default factory setting is 1 minute.

:Doc. No. 00010

Last Original

Next Original

Stop

Loading Documents

Place the next document.

Press

When there are still more documents, load the next document and press the Start button.

Start

2.2 Loading Documents

Loading Documents

When all documents have been scanned, select

Scanning documents...

Fax Store

: 0123456789

Type: Single Terminal

Pages :

Standard

:Doc. No. 00010

Stop

Last Original

Next Original

Stop

Last Original

3.7 Sending to a Machine that has a Machine Password Set....................38A

Transmitting

3.1 Simple Send Procedure...................................................................20

3.1.1 Resolution.........................................................................20

3.1.2 Original Type.....................................................................21

3.1.3 Lighter/Darker ...................................................................21

3.1.4 Simple Send Procedure....................................................22

3.2 Transmitting by a Specified Telephone Line.....................................23

3.2.1 Transmitting by a Specified Telephone Line......................23

3.2.2 Adding Lines.....................................................................24

3.3 Selecting a Communication Mode (Communication Mode)............. 25

3.4 Dialing..............................................................................................27

3.4.1 Numeric Keypad Dialing...................................................27

3.4.2 Speed Dialing...................................................................28

3.4.3 One Touch Dialing ............................................................29

3.4.4 Group Dialing......................................... ...........................29

3.4.5 Using the Address Book...................................................30

3.4.6 Entering Symbols .............................................................33

3.5 Manual Send.......................................... ..........................................34

3.6 Transmission Failure ........................................................................37

Transmitting

Simple Send Procedure

3.1

This section describes setup of basic functions and send procedures.

●

The machine is factory-set to inform users of the completion of document scanning and communication with a sound.

●

The document is scanned and “Documents Sent” appears on the touch panel display. This setting is canceled if a momentary power outage occurs while is being displayed. If this happens, carry out the settings again.

●

You can send manually after confirming the destination by picking up the optional handset or with the handset on-hook. For details on sending manually, see “3.5 Manual Send” (P. 34).

Basic Features are set up using the Basic Features screen.

Enter recipient’s Fax No. Memory :100%

[ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

On-Hook/ Others

Text

Text & Photo

Photo

Recipient

3.1.1

Resolution

You can set the resolution level for the documents to be scanned.

Standard

■

For documents with easily legible text. (Approx. 200 × 100 dpi/25.4 mm)

Fine (200dpi)

■

For documents with fine text and/or images. (Approx. 200 × 200 dpi/25.4 mm)

Super-fine (400 dpi)

■

For documents with extremely fine text and/or images. (400 × 400 dpi/25.4 mm)

Super-fine (600 dpi)

■

For documents with extremely fine text and/or images. (600 × 600 dpi/25.4 mm)

●

The Resolution can be individually set for each Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150). The factory-set default is Standard.

●

You can change the default value of the scanning resolution in the System Administration Mode. For information on how to do the change, see “9.8.6 Feature Defaults” (P. 188). The factory default value has been set as standard.

●

The machine scans the documents at the specified resolution setting, but if the remote terminal has no corresponding mode, the machine automatically changes to a resolution supported by the other machine with the resulting loss of high resolution.

3.1 Simple Send Procedure

●

The higher the resolution, the lower the transmission speed. Usually, we recommend you even Super-fine (400dpi).

●

When the Internet Fax (iFAX) function is used for transmission and TIFF-S is selected in the iFAX Profile in the On-Hook/Others screen, Super-fine (400 dpi) and Super-fine (600 dpi) cannot be selected. For details on IFAX Profile, see “13.3.2 Settings That a re Configurab le During an Outgoing iFax Transmission” (P. 273).

3.1.2

Original Type

When transmitting photo images or a document that includes photo images, you can select an appropriate document quality for transmission. The Original Type can be se lec ted as req uired fo r transm itting t ext docu ments or documents containing ph otos, etc.

■

Text

For documents with text.

■

Text&Photo

For documents including both text and photo images. This setting automatically assesses text and photo areas to set the appropriate document quality per area.

■

Photo

For documents including photo images.

●

The Original Type default value can b e cha nged in the System Administration Mode. For det ail s on how to change this default value, see “9.8.6 Feature Defaults” (P. 188). The default factory setting is Text.

●

We recommend selecting same-scale scanning for documents that include photo images. With a reduction feature, such as the Scan Size Option, stripes may appear on photo images in the reproduced document.

Transmitting

3.1.3

Lighter/Darker

Enter the density level. Seven density levels are available.

The Lighter/Darker default value can be changed in the System Administration Mode. For details on how to change this default value, see “9.8.6 Feature Defaults” (P. 188). The default factory setting is Standard.

3.1 Simple Send Procedure

Transmitting

3.1.4

Simple Send Procedure

Loading documents.

Display the Fax screen.

Fax

Back

Recipient

Copy Scanner

Select Resolution, Original Type and Lighter/Darker.

Enter recipient's Fax No. Memory :100%

[ Fax No. ]

Text

Text & Photo

Photo

On-Hook/ Others

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

“2.2 Loading Documents” (P. 14)

“1.4 Using the Touch Panel Display” (P. 5)

Select Fax.

Select features (if necessary)

Basic Features Scan Options Send Options

2 Sided Originals 1 Sided

Reduce/Enlarge Auto %

Basic Features Scan Options Send Options

Store for Polling Off

F Code Off

Scan Size Auto Size Detect

Bound Originals Off

Polling Off

On-hook Manual Send/Receive

Dial the telephone number.

Select Start.

On-Hook/ Others

Recipient

Mixed Size Originals Off

Multiple Up Off

Recipient

Remote Mailbox Off

Recipient

Basic Features Scan Options Send Options

Communication Mode G3 Auto

Cover Note Off

Priority Send/ Delayed Start Priority Send : Off Delayed Start : Off

Recipient Print Sets 1 Set(s)

On-Hook/ Others

Send Header On

Transmission Report Off

For details on fax functions, see the following.

“Chapter 3 Transmitting” (P. 19) “Chapter 4 Broadcast Send” (P. 39) “Chapter 8 Using Additional Features” (P. 83)

“3.4 Dialing” (P. 27)

The documents are scanned, and sending starts.

Transmitting by a Specified

3.2

Special symbols can be used to select lines during transmission. This section describes procedures for selecting lines for transmission and adding outside lines with an optional fax (G3/NCU additional).

3.2.1

Transmitting by a Specified Telephone

Telephone Line

Line

When multiple lines are used, you can specify a line (port) for transmission. It is useful to program local fax information for each line and select a telephone line.

For details on how to register Local Information, see “9.2 Entering Local Terminal Information” (P. 145).

Procedure

Transmitting

Load documents.

“2.2 Loading Documents” (P. 14)

Display the Fax screen.

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Outside Line

Basic Features Scan Options Send Options

iFax/Fax

Address Book

A B C

Keyboard

Select

Keyboard

the following format.

Port(line) number

●

Port numbers are line 1 → “1”, line 2 → “2”and line 4 → “4”

●

Line 2 and 4 can be specified when an option is installed.

Recipient

On-Hook/ Others

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

Text

Text & Photo

Photo

to display the keyboard on the touch panel and enter

Dial number

3.2 Transmitting by a Specifie d Telephone Line

Transmitting

3.2.2

Press

Scanning and transmission begins.

For details on how to confirm and cancel the transmission of a document , “Chapter 5 Confirming and Canceling a Communication” (P. 61).

Start

Adding Lines

Lines can be increased by installing an optional FAX (G3/NCU additional). A FAX additional board kit must be installed to enable the installation of these options. The following line and channel configurations are possible depending on how the options are integrated.

●

FAX (G3/NCU) +FAX (G3/NCU additional) → 2 lines, 2 channels

●

FAX (G3/NCU) +FAX (G3/NCU additional) +FAX (G3/NCU additional) → 3 lines, 3 channels

Selecting a Communication

3.3

You can select a communication mode based on the capabilities of the remote terminal. G3 is the international standard for facsimile transmissions established by the ITU-T.

When the Address Number, One Touch Dialing, Group Dialing, or Address Book is used to dial a fax number, the communications mode currently set to the address number is set and cannot be changed.

●

The Communication Mode can be individually set for each Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).

●

The Communication Mode default value can be changed in the System Administration Mode. For details on how to change this default value, see “9.8 Other Items” (P. 181). The default factory setting is G3 Auto.

Mode (Communication Mode)

Communication Modes that can be Selected

G3 Auto

■

Select this mode if the remote terminal is G3 compatible. This mode is the one normally selected. The machine automatically switches modes in the following order of priority: Unique SG3 T G3 depending on the capabilities of the remote terminal.

Unique ECM → Unique G3 → ITU-T SG3 → ITU-T ECM → ITU-

→

Transmitting

●

The following indicates the ini tial tran smission spee d, alth ough th e machi ne may switch t o a sl ower transmission rate depending on the line.

●

G3 Auto: 33.6 kbps (maximum)

●

A communication mode can be specified for transmissions using the Internet Fax (iFAX) function

only when the fax gateway function is used. G3 Auto is used in all other cases. For details on the fax gateway function, see “13.1.2 The Differences Between iFax and Facsimile Features” (P. 259).

3.3 Selecting a Communication Mode (Co mmunication Mode)

Procedure

Display the Fax screen.

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

Text

Text & Photo

Photo

Transmitting

A B C

Address Book

Keyboard

On-Hook/ Others

Recipient

Select

Communication Mode

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Communication Mode G3 Auto

Cover Note Off

Priority Send/ Delayed Start Priority Send : Off Delayed Start : Off

Recipient Print Sets 1 Set(s)

On-Hook/ Others

The Communication Mode screen is displayed.

Select the G3 Auto communication mode.

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Communication Mode

G3 Auto

F4800

Select

Save

in the Send Options Screen.

Recipient

Send Header On

Transmission Report Off

Recipient

Cancel

Save

Dialing

3.4

The machine allows the following five dialing methods (fax numbers/mail addresses):

●

Keypad Dialing

●

Speed Dialing

●

One Touch Dialing

●

Group Dialing

●

Using the Address Book

You can dial multiple locations (Broadcast Send) at a time by one or more of the above methods. These methods can also be used in combination.

Several pending documents can be sent to one destination with a single phone call. This function is referred to as -batch send. Note that Batch Send cannot be used together with Broadcast Send, Relay Broadcast Send, Remote Mailbox, and Delayed Start before the specified time. Nor can transmissions to a single destination from separate departments be batch processed when there are redialing, resending or delayed start jobs.

Transmitting

●

Mail addresses are used with the Internet Fax (iFAX) function. A mail address can contain up to 128 characters.

●

For details on Broadcast Send, see “4.1 Transmitting to Multiple Destinations (Broadcast Send)” (P. 40).

●

Both iFAX and normal Fax destinations can be used in a Broadcast Send operation. When both type of destinations are entered, mail is sent to iFAX destinations and normal fax transmissions are made to Fax destinations.

3.4.1

Numeric Keypad Dialing

You can use the

numeric keypad to

enter the fax number.

Procedure

Enter the fax number using the

numeric keypad.

The Touch Panel Display displays the fax number entered.

Press the Clear button to correct incorrectly entered numbers one by o ne.

1 2 3

4 5 6

8 9

3.4 Dialing

Transmitting

3.4.2

Select

Repeat this step to enter multiple fax numbers. You can designate up to 50 destinations at a time.

Next Recipient

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

A B C

0123456789

Address Book

Keyboard

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

to enter multiple locations.

Recipient

On-Hook/ Others

Text

Text & Photo

Photo

Speed Dialing

You can use Speed Dialing to dial numbers. Program the telephone numbers for the speed dials beforehand. A wild card (∗ character on the keypad or ∗ on the keyboard screen) can also be used to designate multiple locations.

Enter first two digits to select Address Numbers.

■

For example, 10 stations from 100 to 109 can be specified by entering 10∗.

■

You cannot use two wildcard characters, such as 1**, *1*, or **1.

For details on how to register speed dialing numbers, see “9.3 Setting an Address Number” (P.150).

Procedure

Press (speed dialing) and enter a

3-digit Address Number.

Repeat this step1 for each additional number.

Select all the Address Numbers.

Enter “

” to select all the Address Numbers.

∗∗∗

1 2 3

4 5 6

8 9

3.4 Dialing

3.4.3

You can use the one touch buttons to dial numbers. Each one touch button corresponds to each Address Number from 001 to 090. For example, when the number you want to dial is programmed to the Address Number 001, press the one touch button, 001.

For details on how to register speed dialing numbers, see “9.3 Setting an Address Number” (P. 150).

Procedure

Press the desired one touch button.

●

One Touch Dialing

Each one touch button corresponds to Address Numbers from 001 to 090, respectively.

Repeat this step to designate multiple destinations. Turn the panel over to press the one t ouch bu tto ns for

Address Numbers 031 and above.

001 006 011

002 007 012

003 008 013

004 009 014

005 010 015

016 021 026

017 022 027

018 023 028

019 024 029

020 025 030

Transmitting

3.4.4

Group Dialing

You can use the Group Dialing feature to dial telephone numbers. Prior to use, program multiple locations to a group dial number.

For details on how to group dial numbers, see “9.4 Setting a Group Dial” (P. 169).

Transmitting

3.4 Dialing

Procedure

Press (speed dialing) and enter #

and a two-digit number usin g the numeric keypad.

Repeat this step1 for each additional number.

1 2 3

4 5 6

8 9

3.4.5

Using the Address Book

This section describes how to use the Address Book to enter numbers.

The Address Book shows the fax numbers and ma il addres ses sto red in the sp eed dial ing num bers. Fo r details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).

Procedure

Display the Fax screen.

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

On-Hook/ Others

Text

Text & Photo

Photo

Recipient

3.4 Dialing

Transmitting

Select

Address Book

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

in the Basic Features screen.

On-Hook/ Others

Text

Text & Photo

Photo

Recipient

The Address Book screen is displayed.

Select the tab you are looking for to search for a fax number.

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Address Book

001

Xerox Akira Endo

004

007

010

002 003

005

008

011 012

ABCDE

006

009

FGHIJ KLMNO PQRST UVWXYZ

Enter Number

0-9

Recipient

Go to

(001-500)

GroupAddress List

The fax number is displayed.

Repeat this step to designate multiple destinations.

Using the Address Book

Speed dialing numbers, recipients, index and group dialing can be used to search fax numbers and mail addresses.

The initial Address Number can be changed in the System Adm ini st r ati on Mode. For details on how to change this number, see “9.8.5 Screen Defaults” (P. 186).

3.4 Dialing

Address list

■

This shows a list of all registered addresses. Press the button to display the previous screen and press the button to dis-

play the next screen. Press the Enter Number button and enter an Address Number (001 to 500) in the Go to using the numeric keypad to displa y the entered number at the top of the list.

Transmitting

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Address Book

001

Xerox Akira Endo

004

007

010

Index Search

■

002 003

005

008

011 012

ABCDE

006

009

FGHIJ KLMNO PQRST UVWXYZ

Enter Number

0-9

Recipient

Go to

(001-500)

GroupAddress List

This search locates index characters entered when Address Numbers are registered. Click the ABCDE, FGHIJ, KLMNO, PQRST, UVWXYZ or 0-9 tab to specify index characters in the screen that appears.

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Address Book

To access address, select any index button on the left.

ABCDE

FGHIJ KLMNO PQRST UVWXYZ

0-9

Recipient

GroupAddress List

Group dial number

■

Group dial number searches for registered groups. Press the button to display the previous screen and press the button to display the next screen.

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Address Book

001

#01

#02

002

001,002,003,004,005,006,007,008,009,010,011,012,013,014,01

#03

5,016,017,018,019,020

#04

ABCDE FGHIJ KLMNO PQRST UVWXYZ

Page

1/13

For details on how to register group dial numbers, see “9.4 Setting a Group Dial” (P. 169).

0-9

Recipient

GroupAddress List

3.4 Dialing

3.4.6

Entering Symbols

You can use the following features for dialing by entering the appropriate symbols on the touch panel display.

Feature Symbol Description How to use

Enter pause - or pause

(-)

Transmit using a password

Transmit DTMF signal

Transmit PB (from dial pulse to tone)

S Use a password to prev ent

! Use to transmit the DTMF

: Switches the dial type from

One pause is three seconds. You can enter pauses of six seconds, nine seconds, etc. by additi onal button presses.

transmission errors. When a password has been set, transmission will only start if the password matches the ID number on the remote terminal.

signal.

pulse to tone when the Fax service is used.

Press the (pause) button.

(Example)

0-123... 0- -123...

1. Select the Keyboard button in the Basic Features screen to display the keyboard.

2. Select the PQRST button and the Shift button.

3. Select the S button.

(Example) 0312345678S12345678

1. Select the Keyboard button in the Basic Features screen to display the keyboard.

2. Select the Symbol button.

3. Select !.

(Example) 0311123456!123#

1. Select the Tone (:) button on the On-hook or Off-hook screen.

Transmitting

Manual Send

3.5

This section describes how to send faxes manually. “Manual Send” is a method of sending faxes after confirming the destination on the handset or with the handset on-hook. We recommend that the line monitor volume be set to Loud when selecting this feature.

If an error occurs from the second page onwards when sending multiple pages, transmission of the first page sometimes ends in error.

Transmitting

The line monitor volume c an be ch anged i n the S ystem Admi nistrat ion Mod e. For d etai ls on ho w to cha nge this num ber, see “9.8.2 Audio Tones” (P. 182). The default factory setting is Normal.

Procedure

Load documents.

“2.2 Loading Documents” (P. 14)

Display the Fax screen.

Enter recipient’s Fax No. Memory :100%

[ Fax No. ]

Outside Line

Basic Features Scan Options Send Options

iFax/Fax

Address Book

A B C

Keyboard

Specify the destination by picking up the handset or with the handset

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

On-Hook/ Others

Text

Text & Photo

Photo

Recipient

on-hook.

Transmitting documents with the handset picked up

■

Pick up the handset.

The Off-hook screen is displayed.

3.5 Manual Send

Select

Press Start to begin Receive operation. Address:

Manual Send

Off-Hook

Send/Receive

Alphanumeric

Symbol

Manual Send

Manual Receive

Memory 100

Exit (Line Cut)

The Send/Receive default can be changed in the System Administra tio n Mode. For deta ils on how to change the settings, see “9.8.7 Fax Control” “ 11. Fax Receiving Mode” (P. 195).

Dial the telephone number.

Address:

Off-Hook

Send/Receive

Alphanumeric

Symbol

ABCDEFG

HI JKLMN

OPQR S

VWX

123

456

789

0YZ

Memory 100

Exit (Line Cut)

Shift

Transmitting

Go to step 5.

Transmitting documents on-hook

■

Select

On-hook Manual Send/Receive

Enter recipient's Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Store for Polling Off

F Code Off

Polling Off

On-hook Manual Send/Receive

On-Hook/ Others

The On-hook screen is displayed.

Select

Manual Send

Press Start to begin Receive operation. Address:

On-Hook

Send/Receive

Alphanumeric

Symbol

Manual Send

Manual Receive

in the On-Hook/Others screen.

Recipient

Remote Mailbox Off

Memory 100

Exit (Line Cut)

3.5 Manual Send

Dial the telephone number.

To disconnect the line, select Exit (Line Cut).

Address:

On-Hook

Memory 100

Exit (Line Cut)

Transmitting

Send/Receive

Alphanumeric

Symbol

●

For details on how to dial a number, see “3.4 Dialing” (P. 27).

●

For details on how to confirm and cancel the transmission of a d ocum e nt , s ee “Cha pter5 Confirming and Canceling a Communication” (P. 61).

Go to step 5. If you hear the facsimile tone, then

press

Scanning and transmission begins.

Start

ABCDEFG

HI JKLMN

OPQR S

VWX

123

456

789

0YZ

Shift

If you have transmitted documents with the handset picked up, place

the handset back on the cradle after end ing the transmission.

Be sure to replace the handset properly. Otherwi se, the line will no t be disconnected an d the telephone will remain busy.

Press

Exit (Line Cut)

3.6

Redial

When the line is busy and the remote machine is engaged for example, the machine can automatically redial. This function is called redial.

ECM

Error Correction Mode (ECM) is the error correction method defined by ITU-T for G3 communication. Terminals with ECM mutually check whether the transmission is successful. If not, the transmitted data is returned to the sender. This enables communication without fax image defects caused by line noise. ECM on the Activity Report refers to ECM communication.

Transmission Failure

Transmitting

3.6 Transmission Failure

Transmitting

3.7

Sending to a Machine that has a

Machine Password Set

When the other party's machine has a machine password set, you can send from this machine by sending the necessary password using the F-code screen.

Check the password of the receiving machine in advance. Note : For details how to set Machine Password on your machine, see section 9.2 Entering Local

Terminal Information Note : Machine Password is not the same as Mailbox Password. For details how to send to

mailboxes with mailbox passwords see section 8.14 Using the Mailbox Feature (Remote Mailbox/Retrieve from Mailbox).

38A

Leaving F code blank, select Next.

Enter the password on the numeric keypad then select

38B

Broadcast Send

4.1 Transmitting to Multiple Destinations (Broadcast Send)...................40

4.1.1 Broadcast Send Operation...............................................42

4.2 Transmitting Documents Throug h a Relay Station

(Relay Broadcast) ............................................................................43

4.2.1 Before Using the Relay Broadcast Send Feature............. 44

4.2.2 Fax Signal Method............................................................45

4.2.3 DTMF (Dual Tone Multi Frequency) Method.....................46

4.2.4 F Code Method.................................. ............................ ...49

4.3 Transmitting Documents Through a Remote Relay Station (Remote

Relay Broadcast)..... ... ............................ .... ............................ .... ......53

4.3.1 Fax Signal Method............................................................54

4.3.2 DTMF (Dual Tone Multi Frequency) Method.....................55

4.3.3 F Code Method.................................. ............................ ...59

Transmitting to Multiple Des-

4.1

Use the Broadcast Send feature to transmit documents to several locations in a single operation. There is no need to scan the same document repeatedly at each transmission. When the additional G3 kit (option) is installed, you can use the extra lines for simultaneous broadcast send to make multiple transmissions simultaneously. The machine prints a Broadcast Report/Multi-Poll Report when a Broadcast Send operation is completed.

●

The maximum number of remote machines that you can designate at a time is as follows:

●

The numeric keypad dialing : 50 locations

●

Speed dialing : 500 locations

●

Broadcast Send

Using the numeric keypad in combination with speed dialing 549 locations

●

The touch buttons correspond to Address Numbers 001-090.

●

The Cover Note and Remote Mailbox features cannot be selected on the control panel when using Broadcast Send. To use the Cover Note and Remote Mailbox features, you have to program them in the Address Number.

●

The Transmission Report cannot be specified in this feature.

●

Use the following settings for Broadcast Send with the Internet FAX (iFAX) function when the transmission settings for the destination differ.

●

Communication Mode : G3 Auto

●

iFAX Profile : TIFF-S

tinations (Broadcast Send)

4.1 Transmitting to Multiple Destinations (Broadcast Send)

The Broadcast Send feature enables you to transmit to all the destinations at one time.

Broadcast Send

4.1 Transmitting to Multiple Destinations (Broadcast Send)

Broadcast Send

4.1.1

Procedure

Load documents.

“2.2 Loading Documents” (P. 14)

Display the Fax screen.

Dial multiple remote parties, then press

Select the Yes button on the confirmation screen to start transmission.

Scanning and transmission begins.

Broadcast Send Operation

Enter recipient’s Fax No. Memory :100%

[ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

On-Hook/ Others

Text

Text & Photo

Photo

Recipient

Start

●

For details on how to dial a number, see “3.4 Dialing” (P. 27).

●

For details on how to confirm and cancel the transmission of a d ocum e nt , s ee “Cha pter5 Confirming and Canceling a Communication” (P. 61).

Transmitting Documents

4.2

Through a Relay Station (Relay Broadcast)

Remote Relay Broadcast transmits documents to multiple parties via other fax machines (relay stations). A document to be transmitted to multiple remote terminals is first transmitted to one remote relay station and from there to all other faxes in the same area. This feature is useful to save on telephone charges when broadcasting a document over a long distance. Multiple Relay Broadcast operations can be made simultaneously. This is referred to as Multiple Relay Broadcast. There are two types of Relay Broadcast Send operations:

Fax signal method

Unique signal method only for machines that have the Relay Broadcast Send feature. The G3 mode is available.

DTMF method

G3-facsimiles that support Manual Send can make Relay Broadcasts to this machine.

F Code method

This method can be used among types of machines that have the F Code and the Relay Broadcast Send functions. The G3 mode is available.

Broadcast Send

For details on which machines can be used as initiating stations and relay stations, see “Appendix C Facsimile Service System” (P. 300).

4.2 Transmitting Documents Through a Relay Station (Rela y B roadcast)

Broadcast Send

4.2.1

Before Using the Relay Broadcast Send Feature

Before using the relay broadcast send feature, program the initiating stations and relay stations in the Speed Dialing feature.

For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P.150).

Where What is required

●

Fax Signal Method

●

Assign the relay station to an Address Number (001 to 500) to set up the relay broadcast sen d f eature.

●

Program the Address Number of the initiating station (which is already programmed at a relay station) as a relay station ID for the relay broad-

Initiating

station

Relay

station

cast send operation.

●

Program the Address Number or group numbers of the destinations (which are programmed at a relay station) as broadcast receivers. The wildcard “∗” can be used.

●

DTMF method (G3)/F Code method

●

No programming is required. The dialing format can be programmed in speed dialing.

●

Fax Signal Method

●

Assign the initiating station to an Address Number from (001 to 099) and set Relay Station Setup of the Address Number to On.

●

Assign the destinations to Address Numbers fro m 001 to 099. The destinations can be assi gn ed u sin g gr ou p dia l n umb ers from the ass ign ing s tation.

●

DTMF method (G3)/F Code method

●

Assign the initiating s tation either an Address Number from 001 to 500 (when the specification method for the initiating station is 3 digits in F Code) or 001 to 099 (w hen the spec ification meth od for the initiat ing station is 2 digits in F Code). Then, set Relay Station Setup of the Address Number to On.

●

Assign the destinatio ns to Address Number. For the de stination, assign the relay station either an Address Number from 001 to 500 (when the specification method for the initiating station is 3 digits in F Code) or 001 to 099 (when the specificat ion m etho d for th e ini tiati ng sta tio n is 2 di gits in F Code).

4.2 Transmitting Documents Throu gh a Relay Station (Relay Broadcast)

4.2.2

Procedure

Load documents.

“2.2 Loading Documents” (P. 14)

Display the Fax screen.

Select an Address Number or group number to whi ch a rel ay bro adcast

is programmed and press

Repeat this step to designate multiple relay stations.

Scanning and transmission begins.

Fax Signal Method

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

On-Hook/ Others

Text

Text & Photo

Photo

Start

Recipient

Broadcast Send

●

For details on how to dial a number, see “3.4 Dialing” (P. 27).

●

For details on how to confir m a nd can cel the transmission of a docum e nt, s ee “Chapter 5 Confirm- ing and Canceling a Communication” (P. 61).

4.2 Transmitting Documents Through a Relay Station (Rela y B roadcast)

Broadcast Send

4.2.3

DTMF (Dual Tone Multi Frequency) Method

Before using the DTMF method, program the following items. There are two DTMF methods: automatic transmission and manual transmission.

Password

■

A two-digit number programmed beforehand.

(The factory-set default is none.) For setting Password, contact our Customer Support Center. If a password has not been programmed, you do not need to use one.

Relay station ID

■

The last two digits of the assigning station Address Number registered at the relay station.

Address Number

■

An Address Number for the destination station registered at the relay station. The wildcard “∗”can be used.

4.2 Transmitting Documents Throu gh a Relay Station (Relay Broadcast)

Sending automatically (without picking up the handset)

The dialing format is as follows.

The above dialing format can be registered in Address Number to enable dialing using an Address Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).

Procedure

Load documents.

“2.2 Loading Documents” (P. 14)

Display the Fax screen.

Relay station

telephone

number

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

Password

Text

Text & Photo

Photo

Relay station

On-Hook/ Others

Address

Number

Recipient

Address Number

Broadcast Send

Select

Keyboard

to display the keyboard on the touch panel and enter

the following format.

Relay station

telephone

number

Password

Select the Next Recipient button for multiple Relay Broadcast jobs.

●

Use the keyboard on the touch panel display to enter symbols like “!” or “∗”. For details on how to enter symbols, see “1.5 Entering Text” (P. 8).

●

Destinations for up to 20 stations can be specified.

Press

Start

Scanning and transmission begins.

Relay station

Address Number

4.2 Transmitting Documents Through a Relay Station (Rela y B roadcast)

Sending manually (picking up the handset or leaving the h andset on-hook)

The dialing format is as follows.

Relay station

telephone

number

Confirm the facsimile tone

Confirm the continuous, short high-pitched tone

Procedure

Broadcast Send

Load documents.

Password

Relay

station

Address

Number

The continuous, short high-pitched tone sounds

“2.2 Loading Documents” (P. 14)

Select

On-hook Manual Send/Receive

Enter recipient's Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Store for Polling Off

F Code Off

The On-hook screen is displayed.

Select

Manual Send

Press Start to begin Receive operation. Address:

On-Hook

Send/Receive

Alphanumeric

Symbol

Manual Send

Manual Receive

On-Hook/ Others

Polling Off

On-hook Manual Send/Receive

in the On-Hook/Others screen.

Recipient

Remote Mailbox Off

Memory 100

Exit (Line Cut)

4.2 Transmitting Documents Throu gh a Relay Station (Relay Broadcast)

Enter the following format on the keyboard displayed on the touch

panel.

4.2.4

Relay station

telephone

number

●

Use the keyboard on the touch panel to enter symbols like “!” or “∗”. For details on how to enter symbols, see “1.5 Entering Text” (P. 8).

●

Destinations for up to 20 relay stations can be specified.

Press

Scanning and transmission begins.

Start

Confirm the facsimile tone

Confirm the continuous, short high-pitched tone

Password

Relay

station

Address

Number

The continuous, short high-pitched tone sounds

F Code Method

In the F Code method, you can do Relay Broadcast Send by doing the following operations. When the machine is used as an initiating station, to do Relay Broadcast Send, check the F Code (sub-address) to the relay station and the necessary passwords. When the machine is used as a relay station, to do Relay Broadcast Send, transmit the F Code (sub-address) to the initiating station and the necessary passwords.

Broadcast Send

When doing Relay Broadcast Send with the F Code method, to use the password set the receive password for the relay station.

●

When doing Relay Broadcast Send among these types of machines, we recommend using the fax signal method.

●

When using a machine that is different from this machine as a relay station, check the F Code subaddress and password of the targeted destination.

When this machine is a relay station, the F Code that is transmitted to the initiating station is as follows.

Relay Broadcast Send

Print directive

Relay station ID

Up to 20 digits

Address Number

Address

Number ....

4.2 Transmitting Documents Through a Relay Station (Rela y B roadcast)

Relay Broadcast Send

■

The number of digits in the relay station ID. 1: For relay station IDs and Address Numbers that are 2 digits. 2: For relay station IDs and Address Numbers that are 3 digits.

Print directive

■

Activate or deactivate printing at the relay station. 1: Activate printing at the relay station. 0: Deactivate printing at the relay station.

Relay station ID

■

Broadcast Send

The Address Number of the initiating station that is assigned to the relay station. The initiating station is notified of the results of the Relay Broadcast Send when the relay station ID is set. The initiating station is not notified of the results of the Relay B roadcast Send when the relay station ID is “00” or “000”.

■

The Address Number assigned to the destination. An example of the F Code indicating how to print at the relay station, to notify the initiating station of the results and to Relay Broadcast Send to destinations (200, 201, 202 and 203) is shown below. F Code example: 21100200201202203

Procedure

Load documents.

See “2.2 Loading Documents” (P. 14)

Display the Fax screen.

Address Number

Enter recipient’s Fax No. Memory :100%

[ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

On-Hook/ Others

Text

Text & Photo

Photo

Recipient

4.2 Transmitting Documents Throu gh a Relay Station (Relay Broadcast)

Select F Code in the On-Hook/Others screen .

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Store for Polling Off

F Code Off

Polling Off

On-hook Manual Send/Receive

On-Hook/ Others

The F Code screen is displayed.

Recipient

Remote Mailbox Off

Select On.

Enter recipient’s Fax No. Memory :100%

[ Fax No. ]

F Code

Off

Enter the F Code with the numeric keypad, and select

Use the Numeric Keypad to enter the F Code.

F Code

Off

F Code

21100200201202203

Password

Memory :100%

Recipient

SaveCancel

Recipient

SaveCancel

Example: F Code: 21100200201202203

On the left side of Password, is displayed.

Broadcast Send

You can enter up to 20 digits for an F Code.

4.2 Transmitting Documents Through a Relay Station (Rela y B roadcast)

If necessary, enter the password on the numeric keypad then select

Use the Numeric Keypad to enter the password.

F Code

Off

F Code

21100200201202203

Memory :100%

Recipient

SaveCancel

Broadcast Send

You can enter up to 20 digits for a password.

Select

Specify the destination and press

Scanning and transmission begins.

●

Save

For details on how to dial a number, see “3.4 Dialing” (P. 27). For details on how to confirm and cancel the transmission of a d ocum e nt , s ee “Cha pter 5 Confirm-

ing and Canceling a Communication” (P. 61).

Password

start

Transmitting Documents Through a Remote Relay Station

4.3

(Remote Relay Broadcast)

The Remote Relay Broadcast operation is a feature that combines two or more Relay Broadcast operations. This function is more economical than Relay Broadcast in transmitting documents to multiple remote machines.

Remote Relay Broadcast

Local

Broadcast Send

The second relay station can send a document simultaneously to multiple remote terminals (Multiple Relay Broadcast).

For details on which mach ine s can be us ed as first and second relay st ati ons for Remote Relay Broadcast, see “Appendix E Models Providing Relay Broadcast and Recipient Print Set Function” (P. 305), for details on which models are provided with relay broadcast and recipient print set function.

There are two types of Relay Broadcast Send operations:

Fax signal method

Unique signal method only for machines that have the Relay Broadcast Send feature. The G3 mode is available.

DTMF method

G3-facsimiles that support Manual Send can make Remote Relay Broadcasts to this machine.

F Code method

This method can be used among types of machines that have the F Code and the Relay Broadcast Send functions. The G3 mode is available.

4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast)

Broadcast Send

4.3.1

Fax Signal Method

Before using the fax signal method, program the initiating station, first relay station and second relay station in Address Number.

For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P.150).

Where What is required

●

Assign the first r elay station to an Ad dress Number (00 1 to 500) to set u p the relay broadcast send feature.

Initiating

station

First relay

station

Second

relay

station

• Program the last two digits of the Address Number of the initiating station (which is already program med at a r elay station ) as a rela y station I D for the relay broadcast sen d operation.

• Program the Address Number of the second relay station (which is already programmed at the first relay station) as a relay broadcast receiver.

●

Assign the initiating station to an Address Number from 00 1 to 099, and set Relay Station Setup of the Address Number to On.

●

Assign the second relay st ation to an Address Numbe r f rom 001 to 099.

• Program the two last digits of the Address Number of the first relay station (which is already programmed at the s econd relay st atio n) as a rela y sta tion ID for the Relay Broa dcast Send operation.

• Program the Address Numbers of the destinations (which are already programmed at the second relay station) as broadcast receivers.

●

Assign the first relay station to the same Address Number as that of the initiating station programmed at the first relay station, and set Relay Stat ion Setup of the Address Number to On.

●

Program the destinations to Address Numbers between 001 and 500.

●

Destinations of Address N umber 100 or above can be progra mmed into a group.

Procedure

Load documents.

“2.2 Loading Documents” (P. 14)

4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast)

Display the Fax screen.

Enter recipient’s Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Address Book

A B C

Keyboard

Recipient

On-Hook/ Others

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

Text

Text & Photo

Photo

4.3.2

Select an Address Number to which a remote relay broadcast is programmed and press

Scanning and transmission begins.

●

For details on how to dial a number, see “3.4 Dialing” (P. 27).

●

For details on how to confir m a nd can cel the transmission of a docum e nt, s ee “Chapter 5 Confirm- ing and Canceling a Communication” (P. 61).

Start

DTMF (Dual Tone Multi Frequency) Method

Before using the DTMF method, program the following items. There are two DTMF methods: automatic transmission and manual transmission.

■

Password

A two-digit number programmed beforehand.

(The factory-set default is none.) For setting Password, contact our Customer Support Center. If a password has not been programmed, you do not need to use one.

Broadcast Send

■

Relay station ID

The last two digits of the assigning station Address Number registered at the first relay station.

■

Address Number

An Address Number for the second relay station registered at the first relay station.

Before using the fax signal method, program the first relay station and the second relay station in Address Number.

4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast)

For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P.150).

Where What is required

●

Assign the initiating station to an Address Number from 00 1 to 500, and set Relay Station Setup of the Address Number to On.

●

Assign the second relay st ation to an Address Numbe r f rom 001 to 500.

First relay station

• Program the Address Numbers of t he des tin at ion s (w hic h are al read y pr ogramed at the second relay station) as broadcast receivers.

Broadcast Send

Second relay station

●

Assign the first relay station to the same Address Number as that of the initiating station programmed at the first relay station, and set Relay Stat ion Setup of the Address Number to On.

●

Program the destinations to Address Numbers between 001 and 500.

Sending automatically (without picking up the handset)

The dialing format is as follows.

The 1st relay station

telephone number

●

This method is available for transmission only between machines of this model.

●

The above dialing format can be registered in Address Number to enable dialing using an Address

Password

Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).

Relay

station ID

Procedure

Load documents.

“2.2 Loading Documents” (P. 14)

Display the Fax screen.

Enter recipient’s Fax No. Memory :100%

[ Fax No. ]

Basic Features Scan Options Send Options

Resolution Original Type Lighter/Darker

Standard

Fine

Super-fine (400dpi)

Super-fine (600dpi)

A B C

Address Book

Keyboard

On-Hook/ Others

Text

Text & Photo

Photo

Recipient

Address Number

4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast)

Select

Keyboard

to display the keyboard on the touch panel and enter

the following format.

The 1st relay station

telephone number

Select the Next Recipient button for multiple Relay Broadcast jobs.

Use the keyboard on the touch panel display to enter symbols like “!” or “∗”. For details on how to enter symbols, see “1.5 Entering Text” (P.8).

Press

Scanning and transmission begins.

Start

Password

Relay

station ID

Address Number

Sending manually (picking up the handset or leaving the handset on-hook)

The dialing format is as follows.

The 1st relay station

telephone number

Confirm the facsimile tone

Confirm the continuous, short high-pitched tone

Password

Relay

station ID

Address

Number

Broadcast Send

●

Procedure

Load documents.

“2.2 Loading Documents” (P. 14)

This method is available for transmission only between machines of this model. The above dialing format can be registered in Address Number to enable dialing using an Address

Number. For details on how to register Address Numbers, see “9.3 Setting an Address Number” (P. 150).

4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast)

Broadcast Send

Select

On-hook Manual Send/Receive

Enter recipient's Fax No. Memory :100% [ Fax No. ]

Basic Features Scan Options Send Options

Store for Polling Off

F Code Off

Polling Off

On-hook Manual Send/Receive

On-Hook/ Others

in the On-Hook/Others screen.

Recipient

Remote Mailbox Off

The On-hook screen is displayed.

Select

Enter the following format on the keyboard displayed on the touch

Manual Send

Press Start to begin Receive operation. Address:

On-Hook

Send/Receive

Alphanumeric

Symbol

Manual Send

Manual Receive

Memory 100

Exit (Line Cut)

panel.

The 1st relay station

telephone number

●

Use the keyboard on the touch panel to enter symbols like “!” or “∗”. For details on how to enter symbols, see “1.5 Entering Text” (P. 8).

●

Destinations for up to 20 relay stations can be specified.

Press

Start

Scanning and transmission begins.

Confirm the facsimile tone

Confirm the continuous, short high-pitched tone

Password

Relay

station ID

Address

Number

4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast)

4.3.3

F Code Method

In the F Code method, you can do remote Relay Broadcast Send by doing the following operations. When doing remote Relay Broadcast Send using this machine as the initiating station, check the F Code and the necessary passwords for the first relay station. When doing remote Relay Broadcast Send using this machine as the first relay station, transmit the F Code (sub-address) and the necessary passwords to the initiating station, and check the F Code for the second relay station. When doing remote Relay Broadcast Send using this machine as the second relay station, transmit the F Code and the necessary passwords to the first relay station. It is necessary to assign the first relay station and second relay station Address Numbers in advance, as shown below.

Where What is required

●

First relay station

Second relay station

Assign the initiating station either an Address Number from 001 to 500 (when the specification method for the initiating station is 3 digits in F Code) or 001 to 099 (when the specification method for the initiating station is 2 digits in F Code). Then, set Relay Station Setup of the Address Number to On.

●

Assign the second relay station either an Address Number from 001 to 500 (when the specification method for the initiating station is 3 di gits in F Code) or 00 1 to 09 9 (wh en the specification method for th e initiat ing sta tion is 2 dig its in F Code).

●

Assign the last two digits of the Address Number for th e first relay station tha t has been assigned to the s econd station as the relay station ID.

●

Assign the Address Number for the destination station that has been ass ign ed t o t he s ec ond relay st at ion a s t he Broadcast Recipient s.

●

Assign the same number for the first relay station as the Address Number of the initiating station that has been assigned to the first relay station. Then, set Relay Station Setup of the Address Number to On.

●

Assign the destination either an Address Number from 00 1 to 500 (when the specification method for the initiating station is 3 digits in F Code) or 00 1 to 099 (when the s pecification method for the initiating station is 2 digits in F Code).

Broadcast Send

Station one and station two and equipment on which the Relay Broadcast Send function and the F Code method are installed are targeted when using the F Code method for remote Relay Broadcast Send.

4.3 Transmitting Documents Through a Remote Relay Station (Remote Relay Broadcast)

When doing remote Relay Broadcast Send among these types of machines, we recommend using the fax signal method.

When this machine is a relay station, the F Code that is transmitted to the initiating station is as follows.

Relay Broadcast Send

Print directive

First relay station ID

Up to 20 digits

Address Number

Broadcast Send

Relay Broadcast Send

■

The number of digits in the first relay station ID. 1: For first relay station IDs and Address Number that are 2 digits. 2: For first relay station IDs and Address Number that are 3 digits.

Address

Number ....

Print directive

■

Activate or deactivate printing at the first relay station. 1: Activate printing at the first relay station. 0: Deactivate printing at the first relay station.

First relay station ID

■

The Address Number of the initiating station that is assigned to the first relay station. The initiating station is notified of the results of the remote Relay Broadcast Send when the first relay station ID is set. The initiating station is not notified of the results of the remote Relay Broadcast Send when the relay station ID is “00” or “000”.

Address Number

■

The Address Number assigned to the second relay station.

The procedure is the same for Relay Broadcast Send. See “4.2.4 F Code Method” (P. 49).

Confirming and

Canceling a

Communication

5.1 Canceling Jobs ................................................................................62

5.2 Confirming Job Status......................................................................64

5.2.1 Checking Jobs in Progress and Pending Jobs .................64

5.2.2 Confirming Completed Jobs.............................................65

Canceling Jobs

5.1

This section describes how to cancel a job in progress and pending job(s).

When you cancel a broadcasti ng job in progress, all pe ndi ng jobs and a job in progr es s des ig nated as broadcast are

Confirming and Canceling a Communication

canceled.

Canceling a job during scanning

Procedure

When the following scree n appears, select

on the control panel.

Stop

When this screen does not appear, see the instructions in “ Canceling a Pending Jobs”.

Scanning documents...

Stop

Clear

Stop

Start

Stop

on the control panel.

Fax Store

: 0123456789

Type: Single Terminal

Pages :

Standard

The machine pauses and the screen shown below appears.

Select

Transmission stops.

Type: Single Terminal

Pages :

A 4 Standard

Stop

Ready to scan. Load the next set of documents and press Start. Or, select Last Original when the scanning completes.

Fax Store Doc. No. 0010

: 0123456789

:Doc. No. 00010

on the screen or press

Last Original

Next Original

Last Original

Next Original

on the screen or press

Stop

To continue transmission, select the Start button on the screen or press the Start button on the control panel.

Canceling a pending job

This section describes how to cancel a pending job.

Procedure

Press Job Status.

The Job Status screen is displayed.

5.1 Canceling Jobs

Confirming and Canceling a Communication

Select

A list of current and pending jobs is displayed.

Select the button to display the previous screen and select the button to display the next screen.

Job Status

Doc. No. - Job Type

00010 - Fax-Send

Job status is shown.

Select

Job processing is terminated.

Current and Pending Jobs

Current and

Pending Jobs

Status

Waiting

Stop

The document is waiting to be sent. Touch Promote Job if you want this job to be executed first. Or, press Stop to cancel.

Fax Store Doc. No.00010

: 0123456789

Type : Fax-Send Pages:

0/1

Completed Jobs

Remote Terminal/Contents

0123456789

, and select the job to cancel.

Stored

Documents

Promote Job

Pages

Stop

Waiting Jobs

1/1

Select

To cancel other jobs, select the jobs you want to cancel in the screen at step 2 and select the Stop button.

Confirming Job Status

5.2

You can check transmitted documents, received documents or documents stored to be polled. There are three types of job status: Pending Jobs, Current Jobs, and Completed Jobs.

Confirming and Canceling a Communication

Priority Send can be set for a pending job.

Transmission jobs already selected for Priority Send cannot be selected for Priority Send again.

5.2.1

Procedure

Press

The Job Status screen is displayed.

Select

A list of current and pending jobs is displayed.

Select the button to display the previous screen and select the button to display the next screen.

When a job is selected, the screen shown below is displayed to provide detailed job information.

Select the Promote Job button to give priority to a job.

Checking Jobs in Progress and Pending Jobs

Current and

Pending Jobs

Status

Waiting

Doc. No. 00010

Completed Jobs

Remote Terminal/Contents

0123456789

, and check job status.

Stored

Documents

Promote Job

Pages

Stop

Waiting Jobs

1/1

Job Status

Current and Pending Jobs

Job Status

Doc. No. - Job Type

00010 - Fax-Send

The document is waiting to be sent. Touch Promote Job if you want this job to be executed first. Or, press Stop to cancel.

Fax Store

: 0123456789

Type : Fax-Send

Pages :

0/1

Select

To check other jobs, select the jobs you want to check in the screen at step 2.

5.2 Confirming Job Status

5.2.2

Procedure

Press

The Job Status screen is displayed.

Select

A list of completed jobs is shown.

Check job status.

Select the button to display the previous screen and select the button to display the next screen.

Confirming Completed Jobs

Job Status

Completed Jobs

Job Status

Secure Print Sample Print

Private Mailbox Public Mailbox

Job Status

Doc. No. - Type

00010 - Fax-Send

- - Copy Job

- - Print Job

- - Report/List

00006 - Fax Stored

Current and

Pending Jobs

Current and

Pending Jobs

Status

Completed

Completed 3/3

Completed 1

Completed 2

Completed Jobs

Remote Terminal/Contents

0123456789

A4 : 100%

Endo-Akira: STREAM

Store for Polling

Stored

Documents

Stored

Documents

Delayed Print

Pages

1/1

Page

1/10

Confirming and Canceling a Communication

When a job is selected, the screen shown below is displayed to provide detailed job information.

Fax-Send

Outside Line Job Type

Status

No.of Pages Communication Mode Resolution

Select

Doc No.00010

: 0123456789 : Fax Mailbox - Send

: O K : 2001/10/4 8:10 AMStart Date

: 1/1 : G3 14.4k : Standard

: 2001/10/4 8:11 AMEnd Date

To check other jobs, select the jobs you want to check in the screen at step 2.

5.2 Confirming Job Status

Confirming and Canceling a Communication

Receiving Jobs

6.1 Reception Mode...............................................................................68

6.1.1 Switching Between the Modes..........................................68

6.1.2 Automatic Reception.........................................................69

6.1.3 Manual Reception.............................................................69

6.2 Printing Received Documents..........................................................71

6.2.1 Tray Mode and User Mode................................................71

6.2.2 Printing the Same Size Images........................................72

6.2.3 Printing the Same Size Images With Margins..................73

6.2.4 Reducing Images at the Sender Side...............................74

6.2.5 Reducing Images at the Recipient Side............................75

6.2.6 Using the 2 Up on Receipt Feature..................................76

6.2.7 Using the 2 Sided Printing Feature...................................76

Reception Mode

6.1

There are two reception modes: Auto Receive and Manual Receive. In the Auto Receive mode, the machine automatically responds to transmissions from a remote terminal. In the Manual Receive mode, the machine begins reception after the handset has been lifted and the ready tone of the remote machine sounded. This is useful if you wish to check the sender or receive documents after speaking with the sender using an external telephone.

The Fax Receiving Mode default value can be changed in the System Administration Mode. For details on how to change this default value, see “9.8.7 Fax Control” (P. 192). The default factory setting is Auto Receive.

Receiving Jobs

6.1.1

Procedure

Press

The Machine Status screen is displayed.

Select

The Fax Receiving Mode screen is displayed.

Select Manual Receive or Auto Receive.

Switching Between the Modes

Machine Status

Fax Receiving Mode

Machine Status

Print Mode

Billing Meter/ Print Report

Machine Information Paper Tray Print Mode

in the Machine Status screen.

FaultsConsumables

On-line

Fax Receiving Mode Auto Receive

SaveCancel

Manual Receive

Auto Receive

Select

Save

6.1 Reception Mode

6.1.2

6.1.3

Automatic Reception

When the machine is in the Auto Receive mode, it automatically answers incoming calls and receives documents.

●

You can set the length of ringing time until the call is automatically answered. By picking up the handset while the telephone is ringing, you can speak with the caller and receive a fax manually if it has been sent.

●

The number of rings (Auto Switch Time) can be changed in the System Administration Mode. For details on how to change this default value, see “9.8.7 Fax Control” (P. 192). The default factory setting is 0 time.

Manual Reception

In the Manual Receive mode, pick up the handset (external telephone) or select the On-hook button in the screen that appears when the phone rings to announce an incoming call.

It is recommended that the line monitor volume be set to Loud when using the On-hook feature. The line monitor volume can be chang ed in th e Syste m Admini strati on Mode. Fo r deta ils on how to c hange this default value, see “9.8.2 Audio Tones” (P. 182). The default factory setting is Normal.

Receiving Jobs

Procedure

When the telephone rings, the screen shown below is displayed.

If a handset is fitted, pick it up. If a handset is not fitted, select the On-hook button.

Receiving

Manual Receive Mode Please pick up the handset or select On-hook.

On-hook

6.1 Reception Mode

Check whether the call is from a tele-

phone or a facsimile.

If the call is from a telephone, answer it. If the incoming call is from a fax machine, you hear a facsimile tone.

If On-hook is selected, you will hear the sound from the machine speaker. However, you cannot speak to the other party.

Beep!

Receiving Jobs

Press

The reception starts.

If equipped with a handset, replace it when the online indicator light on

the control panel lights.

Start

Printing Received Docu-

6.2

The machine prints the received documents on the same paper size a s the originals from the remote terminal. However, if the same paper size is not loaded or the Receiving Paper Size feature is activated, the documents may be printed on a different paper size. The document image may be reduced, partially lost, or split into two pages depending on the programmed settings. This section describes how to print received documents.

6.2.1

Tray Mode and User Mode

The Receiving Paper Size feature is used to specify the us e of fixed paper s izes for fax reception. This feature has two modes: Tray Mode and User Mode.

The Receiving Paper Size feature setting can be changed in the System Administration Mode. For details on how to change this default value, see “9.8.7 Fax Control” (P. 192). The default factory setting is Tray Mode.

Tray Mode

■

All the paper types (plain paper only) loaded in the trays can be used for printing. The machine reproduces documents without image loss using the size of paper closest to that of the original documents. If the receiving machine has only paper that is smaller than the documents being sent, it informs the sending machine accordingly. The sending machine will then transmit images that have been reduced to fit the paper loaded in the receiving machine. If the receiving machine has only paper that is smaller than the documents being sent, or the paper supply runs out during printing, how the received documents are processed may vary according to the settings carried out by the sender.

ments

Receiving Jobs

User Mode

■

The paper size on which the received documents is printed is specified. You can specify one or more paper sizes. If the same size p aper as the documents is specifie d and loaded in any paper tray, the machine reprodu ces size-for-s ize images o n the pape r. If the sam e size of paper as the docu ment is not specified, t he machine reproduces siz e-for-size images without image loss on any larger size of paper that is specified and loaded. We recommend this mode if you always use the same size of paper or reproduce images of the same size as the received documents. The printout varies according to the programmed settings and the sizes of paper loaded in the machine.

6.2 Printing Received Docu ments

The following pages describe how to print received documents using Tray Mode or User Mode, when:

●

Printing images on the same size of paper as the documents.

●

Printing the Same Size Images With Margins.

●

Reducing Images at the Sender Side.

●

Reducing the images at the receiver’s printing.

Receiving Jobs

6.2.2

Printing the Same Size Images

Tray Mode

■

If the same size of paper as the documents is loaded in any paper tray, the machine automatically selects the tray and reproduces the same size images on paper. If the same size of paper is loaded, but in a different orientation (for exam-

ple, the document is A4 while paper orientation is A4 ), the machine automatically rotates the images and reproduces them on paper.

User Mode

■

If the same size of paper as the documents is spe cified and loaded in any paper tray, the machine automatically selects the tray and reproduces the same size images on paper. If A4 paper is loaded in a different orientation, the machine automatically rotates the images and reproduces them on A4 paper.

Sending

Document

Receiving

Reproduced image

Rotating images before reproduction may not be possible with some data.

6.2 Printing Received Documents

6.2.3

Printing the Same Size Images With Margins

In the following ca ses, images are printed on paper larger than the documents with margins.

Tray Mode

■

If the paper size of the documents is not loaded, but a larger paper size is loaded in one of the paper trays, the machine prints the same size images with margins on the larger paper size.

Sending

Document (B4)

Receiving

Reproduced

image (A3)

Margin

Receiving Jobs

No paper

User Mode

■

If the same size of paper as the documents is not specified but closer paper sizes are specified and loaded, the machine prints the same size images with margins on the larger size paper.

Sending Receiving

Reproduced

image (A3)

Document (B4)

Margin

Specified

6.2 Printing Received Docu ments

Receiving Jobs

6.2.4

Reducing Images at the Sender Side

If the receiving machine only has paper sizes smaller than the documents to be printed, it informs the sending machine that the documents cannot be received. The images are reduced by the sending machine. The images are reduced by a sending machine in the following cases:

Tray Mode

■

When all the loaded paper sizes are smaller than the documents.

The receiving machine automatically selects the paper size closest to the document size.

User Mode

■

When all the specified paper sizes are smaller than the documents.

The receiving machine automat ically selec ts the p aper size c losest to the docu ment si ze.

Sending Receiving

Document

(A3)

Reproduced

image (B4)

Reduced

Document (B4)

Specified

6.2 Printing Received Documents

6.2.5

Reducing Images at the Recipient Side

The receiving document may exceed the actual size due to a scanning slip at the sending machine. This machine has a feature that automatically reduces the document to fit available paper sizes.

The machine automatically reduces documents in the following cases: The length of the received document is longer than regular sizes but within the value programmed in the Border Limit feature and Auto Reduce on Receipt is set to On.

Excess Iength

(below border limit)

The way documents are output when Auto Reduce on Receipt and Border Limit are combined is shown below.

Auto Reduce

on Receipt

Border Limit When border limits are

not exceeded

When border limits are exceeded

The document is automatically reduced and output as one page.

The document is output at the same magnification on separate pages.

On Off

The portion that exceed s the set page size is cut off and the document is output.

Receiving Jobs

For details on how to change these default values, see “9.8.7 Fax Control” (P. 192).

6.2 Printing Received Docu ments

Receiving Jobs

6.2.6

Using the 2 Up on Receipt Feature

Use the 2 Up on Receipt feature to print two consecutive documents on a single sheet of paper. In some cases, this feature may not be available, depending on the size of the documents sent.

For details on how to change this default value, see “9.8.7 Fax Control” (P. 192).

The following shows the difference when the 2 Up on Receipt feature is on and off.

6.2.7

Using the 2 Sided Printing Feature

Using the 2 Sided Printing feature, multiple page documents that are received can be printed out on both sides of a sheet.

●

Both sides of a sheet are printed only when the size of the received documents is the same.

●

Duplex printing may not be possible with some data.

For details on how to change this default value, see “9.8.7 Fax Control” (P. 192).

Xerox M24-3946 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual