XEROX M165, M175 User Manual [en, en]

Quick Reference Guide

604P17510

MAXIMISE YOUR PRODUCTIVITY...

...by taking advantage of all the capabilities of your device. A Training and Information CD was supplied with your product. The CD provides animated tutorials and interactive screens. When installed on your network it will always be available to everyone, or load it on your hard drive for easy access.

Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox

, The Document Company

publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowled

The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com.

, the digital X® and all Xerox products mentioned in this

ged.

Contents

1 Welcome.................................................................................1-1

Introduction ................................................................................................ 1-2

Additional Resources ................................................................................ 1-3

System Administration CD (CD1).................................................................1-3

Training and Information CD (CD2) .............................................................1-3

Utilities CD (CD3)......................................................................................... 1-3

Conventions ............................................................................................... 1-4

Overview of Features at the Machine....................................................... 1-6

Overview of Features at the Workstation ................................................1-8

Safety ..........................................................................................................1-9

Introduction ..................................................................................................1-9

Safety Notes.................................................................................................1-9

Environmental Compliance.....................................................................1-11

ENERGY STAR ......................................................................................... 1-11

Regulatory Information............................................................................1-12

European Regulatory Information - Embedded Fax Kit option...................1-13

2 Product Overview ..................................................................2-1

Introduction ................................................................................................ 2-2

CopyCentre C165/175 ................................................................................ 2-3

WorkCentre M165/M175.............................................................................2-5

WorkCentre Pro 165/175............................................................................2-7

3 Getting Started.......................................................................3-1

Control Panel Overview.............................................................................3-2

Power On or Off..........................................................................................3-3

Loading Paper ............................................................................................3-4

Making Copies............................................................................................3-5

Sending an Embedded Fax .......................................................................3-6

Sending a Server Fax.................................................................................3-7

Sending an Internet Fax ............................................................................3-8

Scanning a Document to a File................................................................. 3-9

Sending an E-mail ....................................................................................3-10

Quick Reference Guide Page -i

Printing from a PC ...................................................................................3-11

Printing with Internet Services ............................................................... 3-12

Logging On / Logging Off .......................................................................3-13

Customising your Machine .....................................................................3-14

Further Assistance ..................................................................................3-15

4 Copy ....................................................................................... 4-1

Copy ............................................................................................................4-2

Basic Copying ............................................................................................ 4-3

Output .......................................................................................................... 4-4

2-Sided......................................................................................................... 4-6

Reduce/Enlarge ........................................................................................... 4-7

Paper Supply ............................................................................................... 4-9

Image Adjustment.................................................................................... 4-10

Image Quality............................................................................................. 4-11

More Image Quality.................................................................................... 4-12

Bound Originals .........................................................................................4-13

Edge Erase ................................................................................................ 4-14

Original Input..............................................................................................4-15

Image Shift.................................................................................................4-16

Output Format .......................................................................................... 4-17

Transparencies .......................................................................................... 4-18

Booklet Creation ........................................................................................4-19

Multi-Up...................................................................................................... 4-20

Invert Image ............................................................................................... 4-21

Covers........................................................................................................ 4-22

Job Assembly........................................................................................... 4-24

Build Job .................................................................................................... 4-25

Sample Set ................................................................................................ 4-27

Stored Programming.................................................................................. 4-28

Inserts ........................................................................................................ 4-29

5 Fax.......................................................................................... 5-1

Fax............................................................................................................... 5-2

Basic Faxing - Embedded Fax .................................................................. 5-3

Dialling Options............................................................................................5-4

Resolution ....................................................................................................5-6

Sides Scanned............................................................................................. 5-7

Image Adjustment......................................................................................5-8

Image Quality...............................................................................................5-9

Original Input..............................................................................................5-10

Page -ii Quick Reference Guide

Bound Originals..........................................................................................5-11

Added Fax Features.................................................................................5-12

Fax Sending Features................................................................................5-12

Fax Reports................................................................................................5-18

Mailboxes ...................................................................................................5-19

Comment Setup .........................................................................................5-20

Advanced Fax Features ............................................................................. 5-20

Dial Directory Setup ...................................................................................5-23

Basic Faxing - Server Fax .......................................................................5-24

Dialling Options ..........................................................................................5-25

Resolution ..................................................................................................5-26

Sides Scanned ...........................................................................................5-27

More Fax Features ................................................................................... 5-28

Image Quality .............................................................................................5-29

More Image Quality....................................................................................5-30

Original Input..............................................................................................5-31

Delayed Send............................................................................................. 5-32

Authentication Mode................................................................................5-33

6 Internet Fax ............................................................................6-1

Internet Fax................................................................................................. 6-2

Send:............................................................................................................ 6-3

Entering an E-mail Address for Internet Fax ................................................6-4

Image Adjustment ......................................................................................6-6

Image Quality ...............................................................................................6-7

More Image Quality......................................................................................6-8

Sides Scanned .............................................................................................6-9

Resolution ..................................................................................................6-10

Original Input..............................................................................................6-11

Output Format ..........................................................................................6-12

Document Format ......................................................................................6-13

Acknowledgment Report ............................................................................6-14

Reply To..................................................................................................... 6-15

Message Body ...........................................................................................6-15

Authentication Mode................................................................................6-16

7 Network Scanning .................................................................7-1

Scan.............................................................................................................7-2

Scanning Resources ....................................................................................7-2

Network Scanning......................................................................................7-3

Repositories .................................................................................................7-3

Template Overview ......................................................................................7-4

Quick Reference Guide Page -iii

Template Destinations ................................................................................. 7-4

Destination Details ....................................................................................... 7-5

Image Adjustment......................................................................................7-6

Image Quality...............................................................................................7-7

More Image Quality...................................................................................... 7-8

Sides Scanned............................................................................................. 7-9

Edge Erase ................................................................................................ 7-10

Original Input..............................................................................................7-11

Resolution ..................................................................................................7-12

Output Format .......................................................................................... 7-13

Document Name ........................................................................................ 7-13

If File Already Exists .................................................................................. 7-14

Document Format ......................................................................................7-15

Document Management Fields ..................................................................7-16

Add File Destination................................................................................... 7-16

Refresh Destinations ............................................................................... 7-17

Authentication Mode ............................................................................... 7-18

8 E-mail ..................................................................................... 8-1

E-mail ..........................................................................................................8-2

Send:............................................................................................................ 8-3

Address List ................................................................................................. 8-4

Entering an E-mail Address ......................................................................... 8-4

Image Adjustment......................................................................................8-6

Image Quality...............................................................................................8-7

More Image Quality...................................................................................... 8-8

Sides Scanned............................................................................................. 8-9

Edge Erase ................................................................................................ 8-10

Original Input..............................................................................................8-11

Resolution ..................................................................................................8-12

Output Format .......................................................................................... 8-13

Document Format ......................................................................................8-14

Reply To..................................................................................................... 8-15

Message Body ........................................................................................... 8-15

Secure Send .............................................................................................. 8-16

Authentication Mode ............................................................................... 8-17

9 Print........................................................................................ 9-1

Introduction to Print ..................................................................................9-2

Print Driver Features ................................................................................. 9-3

Control Options ............................................................................................ 9-3

Page -iv Quick Reference Guide

Print Drivers................................................................................................ 9-4

Paper/Output................................................................................................ 9-4

Advanced .....................................................................................................9-5

Image Options.............................................................................................. 9-5

Layout/Watermark........................................................................................9-6

10 Maintenance .........................................................................10-1

Consumables............................................................................................ 10-2

Customer Replaceable Units .....................................................................10-2

Staple Cartridges ....................................................................................... 10-3

Cleaning the Machine .............................................................................. 10-4

Further Assistance...................................................................................10-5

11 Troubleshooting ..................................................................11-1

General...................................................................................................... 11-2

Fault Clearance ........................................................................................ 11-3

Paper jams .................................................................................................11-3

Document jams .......................................................................................... 11-3

Xerox Welcome and Support Centre......................................................11-4

Locating the serial number.........................................................................11-4

Troubleshooting Tips ..............................................................................11-5

Power ......................................................................................................... 11-5

Document Handler .....................................................................................11-5

Paper Handling .......................................................................................... 11-6

Finisher ......................................................................................................11-7

Output Quality ............................................................................................11-8

Fax ...........................................................................................................11-11

Fault Messages will not clear ................................................................... 11-11

12 Index ......................................................................................12-i

Quick Reference Guide Page -v

Page -vi Quick Reference Guide

1 Welcome

¾ Introduction .....................................................1-2

¾ Additional Resources......................................1-3

¾ Conventions....................................................1-4

¾ Overview of Features at the Machine .............1-6

¾ Overview of Features at the Workstation........1-8

¾ Safety..............................................................1-9

¾ Environmental Compliance........................... 1-11

¾ Regulatory Information .................................1-12

Quick Reference Guide Page 1-1

Introduction

Welcome to your new Xerox machine.

This Quick Reference Guide provides you with an overview of the features and options that may be available on your machine. To help you familiarise yourself with your new machine please refer to:

Chapter 2 Product Overview

Chapter 3 Getting Started

Further chapters within this guide offer additional information on the features and options available.

For additional assistance at the machine press the Help button. If your machine is connected to the network, use the CentreWare Help system or click on the Help button in the Print Driver.

NOTE: The graphic representations of the touch screen displayed throughout this Quick Reference Guide are based on a fully configured WorkCentre appearance of the touch screens may differ slightly on other configurations. However, feature descriptions and functionality as described remain the same.

Pro. The

Page 1-2 Quick Reference Guide

Additional Resources

System Administration CD (CD1)

Contained in the CD Pack delivered with your machine, the System Administration CD (CD1) offers detailed information on configuring your machine for network

printing and instructions on installing any of the optional features.

The System Administration CD (CD1) is intended for System/Machine Administrators.

Training and Information CD (CD2)

For detailed information on any of the features or functions available on your machine, please refer to the Training and Information CD (CD2), contained in the CD Pack delivered with your machine.

The Training and Information CD is intended for all users, including Machine Administrators. It contains comprehensive information about your new product including interactive how-to’s and tutorials. To ensure maximum productivity is gained from your machine, please copy the programme contained on the CD onto your network so that all users have access.

Utilities CD (CD3)

Contained in the CD pack, the Utilities CD (CD3) contains a utility for upgrading to new versions of software on the machine.

NOTE: This CD is not required during installation.

Welcome

Quick Reference Guide Page 1-3

Conventions

Throughout this Guide, you will find that some terms are used interchangeably:

¾ Paper is synonymous with media.

¾ Document is synonymous with original.

¾ CopyCentre/WorkCentre/WorkCentre

The following pages offer further information about the conventions used within this Guide.

Orientation

Orientation refers to the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways:

Long Edge

Feed (LEF) /

Portrait

When observed from the front of the machine, paper or originals with the long edges to the left and right of the paper tray or document handler.

Pro is synonymous with the machine.

LEF Orientation

Paper feed direction

Short Edge

Feed (SEF) /

Landscape

When observed from the front of the machine, paper or originals with the short edges to the left and right of the paper tray or document handler.

SEF Orientation

Paper feed direction

Italic typeface

The Italic typeface is used to emphasise a word or phrase. In addition, references to other publications are displayed in Italic typeface. For example:

- For more information refer to the System Administration CD (CD1), contained in the CD Pack delivered with your machine.

Page 1-4 Quick Reference Guide

Bracket text typeface:

The [Bracket Text] typeface is used to emphasise the selection of a feature mode or button. For example:

¾ Select [Machine Details].

Notes

Notes are statements that provide additional information. For example:

NOTE: Originals must be loaded in the Document Handler when using this feature.

Hints

Hints help users to perform a task. For example:

HINT: This option is useful for saving toner consumption for images with a dark background and white text.

Specification note

Offers more in-depth specification information relating to the machine. For example:

L Tray 2 holds 500 sheets of 80 g/m

range from A5 LEF to A3 SEF.

paper. Weight ranges from 60 - 200 g/m2. Sizes

Welcome

Cautions

Cautions are statements that suggest mechanical damage as a result of an action. For example:

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Warnings

Warnings are statements that alert users to the possibility of personal injury. For example:

WARNING: This product must be connected to a protective earthing circuit.

Quick Reference Guide Page 1-5

Overview of Features at the Machine

Using the powerful features available on your machine you can:

Scan Once and Print Many

When making copies your machine only has to scan a document once regardless of the number of copies needed. This reduces the risk of jams and damage to originals.

Perform Different Tasks Simultaneously

Your machine performs different tasks simultaneously. A job can be added to the job queue by scanning it, even while the machine is printing another job.

Make Copies Look Like Originals

Your machine allows the reproduction of high quality images, especially photographs, graphics, text, or a combination. Compare your output to that from other copiers and see the difference.

Customise Image Size and Placement

You can manipulate the appearance of the image on the output stock.

- Shift the image to create margins for binding.

- Automatically reduce, enlarge, or centre your images.

- Print multiple reduced images on a single page.

Use Digital Features to Simplify your Work Process

Use the Build Job feature to divide a copy or embedded fax job into different segments and apply different settings to each of the segments. This allows you to:

- Combine originals from the Document Glass and the Document Handler into a single job.

- Create a single job, using different programming features for each original.

- Feed more than the maximum number of originals through the Document Handler without reprogramming.

Page 1-6 Quick Reference Guide

Use the Transparency feature to produce transparencies with transparency separators in one step.

Use the Booklet Creation feature to automatically sequence and reduce or enlarge the images when making booklets.

Use the Covers feature to automatically add covers to your documents.

Use the Mixed Size Originals feature to copy mixed size originals simultaneously. Produces copies on uniform size paper or mixed size paper.

Be Environmentally Friendly

This product complies with a variety of international standards for environmental protection and is compatible with most recycled paper.

Scan Documents to Create Electronic Files (Optional)

This feature, available on the WorkCentre Pro configuration, allows you to create electronic files from your originals which can be:

- Filed on the server.

- Routed over the network to your desktop.

- Distributed through an e-mail system.

- Automatically placed into a Document Management Application.

- Converted into an electronic digital document which can be edited, managed, shared and distributed, using a wide variety of software applications.

Welcome

Fax Documents (Optional)

The optional Embedded Fax service is a walk up feature that enables you to transmit and receive hard copy faxes using a telephone network.

The optional Server Fax service is a walk up feature available only on the

WorkCentre

documents and send them to any type of fax machine that is connected to a telephone network, via your fax server.

NOTE: Both Embedded and Server Fax can be installed on the WorkCentre the same time, however only one service can be enabled for use.

The optional Internet Fax service, available only on the WorkCentre configuration, allows users to transmit and receive documents as an e-mail attachment. This type of fax travels over the internet or intranet.

Quick Reference Guide Page 1-7

Pro configuration. When enabled you will be able to scan your

Pro

Pro at

Overview of Features at the Workstation

If your machine is connected to a network you can use the following features. Contact your System Administrator to get connected.

CentreWare Print Drivers

The Print Driver extends the productivity power of your machine to your desktop. Options include:

• 1-sided or 2-sided

• Collated and stapled sets, depending on the finisher options available on the machine.

• Resolutions up to 1200x1200 dpi

• Add standard or customised watermarks

• Printing multiple images on one page

CentreWare Tools

The CentreWare software suite also offers optional User Management Tools and Network Scanning tools.

CentreWare Internet Services

A ‘built in’ web Home Page which allows print-ready files to be sent via the World Wide Web. This feature is accessed via Internet Services.

Page 1-8 Quick Reference Guide

Safety

Introduction

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using Xerox materials only.

Follow all warnings and instructions marked on, or supplied with the product.

This WARNING mark alerts users to the possibility of personal injury.

This WARNING mark alerts users to heated surfaces.

Safety Notes

WARNING: This product must be connected to a protective earthing circuit.

This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal.

This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company.

The Disconnect Device for this product is the power cord. To remove all electrical power to the product, disconnect the power cord from the power receptacle.

Welcome

Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned.

Do not use pressurised air-spray cleaning aids on or in this equipment. Some pressurised air-spray containers contain explosive mixtures and are not suitable for use in electrical applications. Use of such cleaners can result in a risk of explosion and fire.

If you need additional safety information concerning the product or Xerox supplied materials please call the following number: +44 (0) 1707 353434

Quick Reference Guide Page 1-9

Laser Safety

CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

With specific regard to lasers, the equipment complies with laser product performance standards set by governmental, national and international agencies as a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance.

Safety Standards

This Xerox product is safety certified by Underwriters Laboratories Incorporated. Standard IEC60950 (EN60950) Amendments A1, A2, A3 and A4.

Page 1-10 Quick Reference Guide

Environmental Compliance

ENERGY STAR

As an ENERGY STAR partner, Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.

Products that carry the ENERGY STAR label are designed to be energy efficient and help protect the environment.

Your machine will be delivered with the timer for switching to Low Power Mode from the last copy/print out, set at 15 minutes. The time to switch to power save (auto off/ sleep) mode is set at 60 minutes from the last copy/print out. A more detailed description of these modes, together with instructions on changing the default times to suit your work pattern, can be found in Tutorials, Machine Administration, Change Default Settings, Set (Power Save) Duration Times of the Training and Information CD (CD2).

Welcome

Quick Reference Guide Page 1-11

Regulatory Information

The CE marking applied to this product symbolises Xerox Limited Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1,

1995:

January 1,

1996:

March 9, 1999 Council Directive 99/5/EC on radio equipment and telecommunications terminal

Council Directive 73/23/EEC amended by Council Directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.

Council Directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant directives and referenced standards can be obtained from your Xerox Limited representative or by contacting:

Environment, Health and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England

Tel Number +44 (0) 1707 353434

WARNING:This system is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations. Any unauthorised alteration which includes the addition of new functions or the connection of external devices may impact this certification. Please contact your local Xerox Limited representative for a list of approved accessories.

WARNING:In order to allow this equipment to operate in proximity to Industrial, Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have limited or special mitigation measures taken.

WARNING:This is a Class A product in a domestic environment. This product may cause radio frequency interference in which case the user may be required to take adequate measures.

Shielded cables must be used with this equipment to maintain compliance with Council Directive 89/336/EEC.

Page 1-12 Quick Reference Guide

European Regulatory Information - Embedded Fax Kit option

Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.

The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria Germany Luxembourg Sweden

Belgium Greece Netherlands Switzerland

Denmark Iceland Norway United Kingdom

France Ireland Portugal

Finland Italy Spain

In the event of problems, you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21, a specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area.

The product may be configured to be compatible with other country networks. Please contact your Xerox representative if it needs to be reconnected to another country's network. There are no user-adjustable settings in the product.

Welcome

NOTE: Modification of this product, connection to external control software or to external control apparatus not authorised by Xerox, will invalidate its certification.

Quick Reference Guide Page 1-13

Page 1-14 Quick Reference Guide

2 Product Overview

¾ Introduction .....................................................2-2

¾ CopyCentre C165/175 ....................................2-3

¾ WorkCentre M165/M175.................................2-5

¾ WorkCentre Pro 165/175 ................................2-7

Quick Reference Guide Page 2-1

Introduction

Your new machine is not simply a conventional copier, it is a digital device capable of copying, faxing, printing and scanning, dependent on your configuration. There are three machine configurations which are available at a speed of 65 or 75 copies/ prints a minute.

All three configurations are fully upgradable so as to meet any future requirements you may have. Please contact your local Xerox representative for further information.

¾ CopyCentre C165/175 - A stand-alone copier which offers the copying

functionality available on conventional copiers, combined with the added feature capabilities of the digital copier technology.

¾ WorkCentre M165/M175 - A multi-functional digital copier and printer.

¾ WorkCentre Pro 165/175 - An advanced multi-functional device offering a high

specification of features and functions.

For further assistance in identifying your machine and the additional options available please refer to the following pages.

NOTE: All features and functions described within this Quick Reference Guide relate to a fully configured WorkCentre Pro 165/175 and may not be available to your machine. If you require further information on any of the optional components, or information on any of the other machine configurations please contact your local Xerox representative.

Page 2-2 Quick Reference Guide

CopyCentre C165/175

Control Panel

(Touch Screen and Numeric Keypad)

Bypass Tray

(Folds up when not in use)

Paper Trays 1 & 2

The following options are available for the CopyCentre:

Offset Catch

Delivers output either face up or face down, collated or uncollated. Each set or stack

Tray

will be offset from the previous to enable easy separation. Fitted instead of a finisher.

Document Handler

Document Glass

(under the Document

Handler)

Offsetting Catch Tray

Paper Trays 3 & 4

(High Capacity Feeder)

Product Overview

Finisher There are 3 finishers available: the Office Finisher, Advanced Office Finisher and

the Professional Finisher. All finishers deliver output to the Top Tray by default when scanning from the document glass, or to the Stacker to collate, stack, staple and, if available, hole punch your chosen output. In addition a walk-up off-line stapler is also available.The Professional Finisher can also fold and staple output to produce booklets.

Your chosen finisher is fitted instead of the Offset Catch Tray.

2 Hole Punch,

4 Hole Punch

and Swedish 4

Hole Punch

Foreign

Interface

Device

Quick Reference Guide Page 2-3

This option is available if your machine is equipped with any of the three finishers fitted with a 2 Hole, 4 Hole or Swedish 4 Hole Punch kit. Each sheet is punched individually, so there is no limit to the number of sheets in the set. Additional Hole Punch kits can be purchased as an option.

Enables the attachment of a third party access and accounting device, such as a card or coin operator.

Fax Line 1 Provides a single telephone line connection.

Fax Line 2 Provides a second telephone line. Once installed enables your machine to send and

receive faxes at the same time.

Electronic Pre-

256MB

Collation

(EPC) Memory

Additional temporary storage area for scanned information.

Page 2-4 Quick Reference Guide

WorkCentre M165/M175

Control Panel

(Touch Screen and Numeric Keypad)

Shelf

Bypass Tray

(Folds up when not in use)

Paper Trays 1 & 2

The following options are available for the WorkCentre:

Offset Catch

Delivers output either face up or face down, collated or uncollated. Each set or stack

Tray

will be offset from the previous to enable easy separation. Fitted instead of a finisher.

Document Handler

Document Glass

(under the Document Handler)

Product Overview

Office Finisher

Paper Trays 3 & 4

(High Capacity Feeder)

Finisher There are 3 finishers available: the Office Finisher, Advanced Office Finisher and

Your chosen finisher is fitted instead of the Offset Catch Tray.

2 Hole Punch,

4 Hole Punch

and Swedish 4

Hole Punch

Foreign

Interface

Device

Quick Reference Guide Page 2-5

Enables the attachment of a third party access and accounting device, such as a card or coin operator.

Fax Line 1 Provides a single telephone line connection.

Fax Line 2 Provides a second telephone line. Once installed enables your machine to send and

receive faxes at the same time.

E-mail Enables the creation of an electronic image file by scanning an original hard copy

document. The scanned image is sent as an e-mail attachment to the specified recipient(s).

Image

Overwrite

Security

256MB

Electronic Pre-

Collation

(EPC) Memory

A security feature which provides On Demand Image Overwrite and Immediate Image Overwrite. Both features offer customers the ability to overwrite the

machine’s hard disk to protect classified or private information.

Additional temporary storage area for scanned information.

Page 2-6 Quick Reference Guide

WorkCentre Pro 165/175

Control Panel

(Touch Screen and Numeric Keypad)

Document Handler

Shelf

Bypass Tray

(Folds up when not in use shown closed)

Document Glass

(under the Document Handler)

Professional Finisher

Product Overview

Paper Trays 1 & 2

Paper Trays 3 & 4

(High Capacity Feeder)

The following options are available for the WorkCentre Pro:

Offset Catch

Finisher There are 3 finishers available: the Office Finisher, Advanced Office Finisher and

Quick Reference Guide Page 2-7

Delivers output either face up or face down, collated or uncollated. Each set or stack

Tray

will be offset from the previous to enable easy separation. Fitted instead of a finisher.

the Professional Finisher. All finishers deliver output to the Top Tray by default when scanning from the document glass, or to the Stacker to collate, stack, staple

and, if available, hole punch your chosen output. In addition a walk-up off-line stapler is also available.The Professional Finisher can also fold and staple output to produce booklets.

Your chosen finisher is fitted instead of the Offset Catch Tray.

2 Hole Punch,

4 Hole Punch

and Swedish 4

Hole Punch

Foreign

Interface

Device

Enables the attachment of a third party access and accounting device, such as a card or coin operator.

Fax Line 1 Provides a single telephone line connection.

Fax Line 2 Provides a second telephone line. Once installed enables your machine to send and

receive faxes at the same time.

Server Fax Enables users to send and receive hard copy faxes on a machine without a

dedicated telephone line via a third party fax server.

Internet Fax Allows users to send or receive faxes over the internet or intranet.

Network

Scanning

Used to scan an original document and convert it into an electronic file. The file can be distributed and archived in a variety of ways. The final destination of the electronic file will depend on the scan path chosen by the user.

E-mail Enables the creation of an electronic image file by scanning an original hard copy

document. The scanned image is sent as an e-mail attachment to the specified recipient(s).

Network

Accounting

Enables the tracking of machine usage for print, copy and scan jobs from multiple machines over the network.

Image

Overwrite

Security

USB (Universal

A security option which provides On Demand Image Overwrite and Immediate Image Overwrite features. Both features offer customers the ability to overwrite the

machine’s hard disk to protect classified or private information.

Used for printing directly from a PC connected via a USB cable.

Serial Bus)

Printer Port

256MB

Additional temporary storage area for scanned information.

Electronic Pre-

Collation

(EPC) Memory

Page 2-8 Quick Reference Guide

3 Getting Started

¾ Control Panel Overview ..................................3-2

¾ Power On or Off..............................................3-3

¾ Loading Paper ................................................3-4

¾ Making Copies ................................................3-5

¾ Sending an Embedded Fax ............................3-6

¾ Sending a Server Fax .....................................3-7

¾ Sending an Internet Fax .................................3-8

¾ Scanning a Document to a File.......................3-9

¾ Sending an E-mail ........................................3-10

¾ Printing from a PC ........................................ 3-11

¾ Printing with Internet Services ......................3-12

¾ Logging On / Logging Off..............................3-13

¾ Customising your Machine............................3-14

¾ Further Assistance........................................3-15

Quick Reference Guide Page 3-1

Control Panel Overview

NOTE: The Touch Screen displayed is for a fully configured WorkCentre Pro configuration.

The touch screen

Displays and selects all the available programming features, plus fault clearance procedures and general machine information.

Help

Accesses additional information.

Language

Changes text to

an alternative language.

ccess

Accesses Tool s, used to adjust the defaults of the machine.

Clear All

Resets all the features to their default settings.

Interrupt

Temporarily stops the current job to

allow a priority job to be run.

Pause

Temporarily stops the current job.

Start

Starts the job.

Features

Displays the job features on the screen.

Job Status

Displays job progress information.

Dial Pause

Enters a pause in a telephone number when transmitting a fax.

Clear

Deletes numeric values or the last digit entered.

Hash

Indicates the dialling character or designates a group dial number. Also used when entering a password.

Machine Status

Displays the current status of the machine.

Page 3-2 Quick Reference Guide

Power On or Off

To power ON:

¾ Press the ON/OFF switch. The

powering up process takes about 3 minutes.

NOTE: Certain functions of the machine e.g. copying and scanning will be available in less than a minute.

To power OFF:

¾ Press the ON/OFF switch. A

confirmation screen will appear asking you to select a power down option.

¾ If Power Off is selected the Power Off Confirmation screen displays a warning

that data may be lost if the machine is powered off.

NOTE: When the machine is powered off, any jobs in the job queue will be deleted. However, print jobs will be restored at power on.

Getting Started

¾ Touch the Confirm button to Power Off the machine.

NOTE: The machine remains on for approximately 45 seconds before the power is terminated.

¾ If Enter Power Save is selected, the machine will immediately enter the Power

Saver Mode appropriate to its configuration. If there are any jobs in the queue, a second pop-up screen is displayed.

¾ To re-activate the machine when in this mode, touch a button on the touch

screen or control panel.

¾ If Quick Restart is selected and confirmed then the machine will restart. A pop-

up screen will appear warning that any jobs in the queue will be deleted.

¾ If Cancel is selected then the power down options will be cancelled and the

machine will be available for use.

Quick Reference Guide Page 3-3

Loading Paper

¾ Open the required paper tray.

NOTE: Paper trays 1 and 2 are fully adjustable for all stock sizes between A5 and A3. Paper trays 3 and 4 are dedicated paper trays which can be adjusted to hold either A4 or 8.5" x 11" long edge feed paper only.

¾ Load paper. Paper must not be

loaded above the fill line.

¾ Close the tray.

NOTE: For paper trays 1 and 2, make sure the guides are just touching the paper, otherwise the size automatically detected may be incorrect.

¾ Select [Confirm] OR select

[Change Size] and/or [Change Type and Colour] to

reprogramme the tray if the paper size, type or colour has changed.

NOTE: Make sure the Size, Type and Colour are all correct. For standard copy paper the following should apply:

Size - A4 Type - Plain paper Colour - White

NOTE: This product does not support printing onto envelopes.

Page 3-4 Quick Reference Guide

Making Copies

¾ Load the documents

either in the Document Handler or on the Document Glass.

NOTE: Documents in the handler are only scanned once.

¾ Access the Basic Copy screen - if

necessary select the Features button on the control panel.

¾ Select the required features on the

touch screen.

¾ Press Start.

Getting Started

Copy features include...

¾ Producing stapled or hole punched sets, if there is a Finisher available ¾ Image Quality adjustment ¾ Auto Reduce/Enlarge ¾ Copying mixed size originals ¾ Adding printed or blank dividers into transparency sets ¾ Arranging multiple images on a page ¾ Adding printed or blank covers ¾ Inserting printed or blank coloured sheets ¾ Image Shift ¾ Erasing edges and borders ¾ Build Job to apply different programming within a stack of documents ¾ Storing the programming for frequently run jobs ¾ Creating booklets

Quick Reference Guide Page 3-5

Sending an Embedded Fax

Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen matches that displayed in step 2 then Embedded Fax is enabled. Please contact your System Administrator for further assistance.

NOTE: Both Embedded and Server Fax can be installed on the WorkCentre the same time, however only one service can be enabled for use.

¾ Load the documents

either in the Document Handler or on the Document Glass.

NOTE: Documents in the handler are only scanned once.

¾ Select [Fax].

NOTE: You may need to select [All

Services] first to access the fax option.

¾ Enter the telephone number.

¾ Select the required features on

the touch screen.

¾ Press Start.

Pro at

Fax features include...

¾ Adjusting the Resolution ¾ Faxing double sided originals ¾ Programming the size of the originals being scanned ¾ Image Quality adjustment ¾ Delaying the start time of a fax ¾ Adding a Cover Letter ¾ Sending to more than one recipient ¾ Mailbox storage and polling to and from your machine ¾ Setting the transmission speed

Page 3-6 Quick Reference Guide

Sending a Server Fax

Server Fax is an optional feature which is only available on the WorkCentre Pro configuration. If the Basic Fax screen matches that displayed in step 2 then Server Fax is enabled. Please contact your System Administrator for further assistance.

NOTE: Both Embedded and Server Fax can be installed on the WorkCentre the same time, however only one service can be enabled for use.

¾ Load the documents

either in the Document Handler or on the Document Glass.

NOTE: Documents in the handler are only scanned once.

¾ Select [Fax].

NOTE: You may need to select [All

Services] first to access the fax option.

¾ Enter the telephone number.

¾ Select the required features on

the touch screen.

¾ Press Start.

Pro at

Getting Started

Fax features include...

¾ Adjusting the Resolution ¾ Faxing double sided originals ¾ Programming the size of the originals being scanned ¾ Image Quality adjustment ¾ Delaying the start time of a fax

Quick Reference Guide Page 3-7

Sending an Internet Fax

Internet Fax is an optional feature which is only available on the WorkCentre Pro configuration. Please contact your System Administrator for further assistance.

¾ Load the documents

either in the Document Handler or on the Document Glass.

NOTE: Documents in the handler are only scanned once.

¾ Select [Internet Fax].

NOTE: You may need to select [All

Services] first to access the Internet Fax option.

¾ Select [To..], enter the recipient

e-mail details and select [Save].

¾ Select [Edit Subject], enter a

subject and select [Save].

¾ Select the required features on

the touch screen.

¾ Press Start.

Internet Fax features include...

¾ Setting up a Public or Internal Address Book ¾ Adjusting the Resolution ¾ Scanning double sided originals ¾ Programming the size of the originals being scanned ¾ Image Quality adjustment ¾ Changing the default file format setting

Page 3-8 Quick Reference Guide

Scanning a Document to a File

Network Scanning is only available on the WorkCentre Pro configuration. Please contact your System Administrator for further assistance.

¾ Load the documents

either in the Document Handler or on the Document Glass.

NOTE: Documents in the handler are only scanned once.

¾ Select [Network Scanning].

NOTE: You may need to select [All

Services] first to access the Network Scanning option.

¾ Select the template required.

¾ Select the required features on

the touch screen.

¾ Press Start.

¾ On completion access your job

at your workstation.

Getting Started

Network Scanning features include...

¾ Adjusting the image output requirements ¾ Adjusting the Resolution ¾ Scanning double sided originals ¾ Programming the size of the originals being scanned ¾ Changing the destination for the scanned image

Quick Reference Guide Page 3-9

Sending an E-mail

E-mail is an optional feature which is only available on the WorkCentre Pro configuration. Please contact your System Administrator for further assistance.

¾ Load the documents

either in the Document Handler or on the Document Glass.

NOTE: Documents in the handler are only scanned once.

¾ Select [E-mail].

NOTE: You may need to select [All

Services] first to access the e-mail option.

¾ Select [To], enter the recipient

e-mail details and select [Enter].

¾ Select [Edit Subject], enter a

subject and select [Save].

¾ Select the required features on

the touch screen.

¾ Press Start.

E-mail features include...

¾ Setting up a Public or Internal Address Book ¾ Adjusting the Resolution ¾ Scanning double sided originals ¾ Programming the size of the originals being scanned ¾ Image Quality adjustment

Page 3-10 Quick Reference Guide

Printing from a PC

If your machine is connected to a network, documents can be printed directly from your PC using the CentreWare print driver supplied. The print driver must be loaded on each PC which uses the machine for printing.

¾ Select [Print] in your application.

¾ Select your machine as the printer.

¾ Select [Properties], make your

selections and click [OK].

¾ Click [OK] to print your document.

NOTE: Instructions may vary depending

on the application being used.

Getting Started

Print features include...

¾ Printing 1 or 2 sided ¾ Producing stapled or hole punched sets, if available ¾ Changing the printing Resolution ¾ Adding a Banner Sheet ¾ Adding a front cover ¾ Adjusting the Image Quality ¾ Adding a Watermark

Quick Reference Guide Page 3-11

Printing with Internet Services

Printing with Internet Services is available on the WorkCentre Pro, and on the WorkCentre if the postscript option is installed. Internet Services uses a Web User

Interface embedded in the machine to communicate between the HTTP server and the machine. This option is only available when the machine is connected to a network.

¾ Open your Web Browser, then enter:

http:// and the printer TCP/IP address.

¾ Press the Enter key on your

workstation keyboard.

The default Status window will be displayed.

HINT: If you do not have the TCP/IP address for your machine, contact your System Administrator.

¾ Click on [Print] and make your

selections.

¾ Use the scroll bar on the right to move

to the bottom of the page.

¾ Click on [Browse] and locate the file

to be printed.

¾ Click on [Submit Job].

NOTE: For more detailed information on

using Internet Services please contact your System Administrator.

Internet Services features include...

¾ Creating, modifying and deleting scan templates if Network Scanning is

available

¾ Promoting, deleting or releasing a job in the Print Queue ¾ Reviewing the status of your machine

Page 3-12 Quick Reference Guide

Logging On / Logging Off

If the Internal Auditron or the optional Network Accounting has been enabled, a valid User Number needs to be entered in order to access the machine functions. The Internal Auditron automatically tracks Copy jobs for billing purposes, as well as preventing unauthorised access to the machine. Network Accounting is used to track jobs completed over the network. Contact your System and/or Auditron Administration for further assistance.

¾ To Log On when the Internal

Auditron has been enabled, use the keypad to enter a 4 digit password and then select [Enter].

¾ To Log On when Network

Accounting has been enabled,

enter a valid User ID and Account ID and select [Enter].

Getting Started

Internal Auditron Log on screen

Network Accounting Log on screen

¾ Complete your job.

To Log Off:

¾ Press Access on the control panel.

¾ Select [Logout] on the touch screen.

Quick Reference Guide Page 3-13

Customising your Machine

Your machine can be customised to suit your working environment and practices. The System Management Tools enable your System or Machine Administrator to set-up, customise and maintain the machine.

After your machine is installed, it is recommended that the settings and options are customised to fully meet the requirements of the Users. Please discuss your requirements with your System or Machine Administrator to ensure you get optimum performance from your machine.

The Tools facility is accessed using the Access button on the Control Panel. Some of the settings within Tools are critical to the operation of the machine, therefore the screens are password protected so they cannot be accidently changed or corrupted.

Full instructions for accessing and customising the System Management Tools are located in the Training and Information CD (CD2), contained in the CD Pack delivered with your machine.

System Management Tools include...

¾ System Settings ¾ Screen Defaults ¾ Access and Accounting ¾ Feature Defaults ¾ Connectivity and Network Setup ¾ Consumables Management ¾ Machine Tests ¾ Power Saver Administration ¾ Fax Setups

Page 3-14 Quick Reference Guide

Further Assistance

Access the Job Queue:

¾ Press the Job Status button on

the control panel. The All Incomplete Jobs queue will

displayed.

¾ Review the status of the job.

¾ Select [Other Queues] to

access and review the other queues available.

Access the on-line Help

¾ Press Help at any time to

access the on-line help screens.

¾ Messages, screen instructions

and animated graphics provide additional information.

Getting Started

For additional Help

Quick Reference Guide Page 3-15

If you need any additional help on using your machine you can:

¾ Refer to the Training and Information CD (CD2), contained in the CD Pack

delivered with your machine.

¾ Contact your System and/or Machine Administrator.

¾ Visit our Customer Web Site at www.xerox.com or contact the Xerox

Welcome and Support Centre quoting the machine serial number

¾ Press the Machine Status

button on the control panel.

¾ Select [Machine Details] to

display the machine serial number.

NOTE: The serial number can also be found on a metal plate inside the front door.

Page 3-16 Quick Reference Guide

4Copy

¾ Copy ...............................................................4-2

¾ Basic Copying.................................................4-3

¾ Image Adjustment.........................................4-10

¾ Output Format...............................................4-17

¾ Job Assembly ...............................................4-24

Quick Reference Guide Page 4-1

Copy

The Copy feature is standard on your machine.

Access to the Copy features is gained using the Features button on the control panel. Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first. This chapter contains information about the options available within Copy.

The tabs available for selecting the Copy features are:

¾ Basic Copying

¾ Image Adjustment

¾ Output Format

¾ Job Assembly

HINT: If the ’More Copy Features’ tab is displaying, this can be selected to display all the Copy feature tabs available.

Page 4-2 Quick Reference Guide

Basic Copying

The Basic Copying tab is the default Copy screen. Use the Basic Copying tab to select the standard features for a copy job.

Depending on the options enabled and how your machine has been configured, you may have to select the All Services button in the right-hand corner to access Copy.

Touch any of the top level buttons to select a feature. Multiple options can be selected for each copy job if required.

To view all the options for a feature, select More....

Copy

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the values that were displayed

when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.

¾ The Save button saves the selections made and returns to the previous screen.

Quick Reference Guide Page 4-3

Output

Output is used to select the finishing requirements for the job. The options will depend on the finishing output device installed.

Options:

Collated Select Collated for output stacked in sets to match the sequence of the originals.

Uncollated Select Uncollated for output sorted into stacks of individual pages.

Hole Punched This option is available if your machine is equipped with a finisher and 2 Hole

Punch, 4 Hole Punch or Swedish 4 Hole Punch. Each sheet is punched individually, so there is no limit to the number of sheets in the set. Additional Hole Punch kits can be purchased as an option.

L Hole punching can only be selected for A4 long edge feed and A3 paper.

NOTE: Some stapling options can be used in conjunction with the Hole Punch.

Page 4-4 Quick Reference Guide

Stapling The Stapling options are as follows:

NO STAPLES

INGLE STAPLE

OUBLE STAPLE

ULTI-STAPLE

The output will not be stapled.

Use this option to add a single staple to your output.

Use this option to add 2 staples to your output.

Use this option to add 3 or 4 staples to your output, depending on the size of the paper being used. Multiple staples can be added to the Left or Right side of your output.

This option is only available on the Advanced Office Finisher and the Professional Finisher.

Collated and uncollated stapled sets will be delivered offset.

L Staples 2 - 50 sheets of 80 g/m

paper. The maximum number of sheets is 20

when stapling heavyweight paper.

Off-line

Stapling

This function is also available on all 3 finishers. Instructions for each finisher are as follows:

OFFICE FINISHER

DVANCED OFFICE

FINISHER AND

PROFESSIONAL

INISHER

L Staples 2 - 40 sheets of 80 g/m

Hold your documents and place them into bin 1, for extra support move the rear bin 1 guide to the edge of your documents. Slide the documents forward until you hear the click of the staple being inserted to the front corner of the documents.

Press and release the button on the top of the finisher. The green light will illuminate, if the light is flashing the stapler is unavailable. The Output Tray lowers to provide access to the stapler. With your documents face down and the top to the front of the machine, slide them into the stapler and towards the front of the machine. When you hear a click a single staple will be inserted in the top left hand corner of your documents.

paper. The maximum number of sheets is 20

when stapling heavyweight paper.

Copy

Quick Reference Guide Page 4-5

Booklet Maker If your machine is fitted with the Professional Finisher the Booklet Maker option can

be used to fold and staple (saddle stitch) your output to produce booklets. The Booklet Maker options are as follows:

OFF

OLDED AND

STAPLED

FOLDED ONLY

The Booklet Maker option is switched off.

Use this option to fold and staple your booklet. The Professional Finisher will place 2 staples on the spine of the booklet.

Use this option to fold your booklet output.

L The paper sizes that can be used are A3, 11" x 17", A4, 8.5" x 11", 8.5" x 13" and

8.5" x 14". All paper must be loaded short edge feed in the paper tray. The media types that can be used are Plain Paper, Bond, Index and Cover. If using the Folded and Stapled option, the maximum number of 80 g/m

bond sheets is 15. If using the Folded Only option, the maximum number of 80 g/m

bond sheets is 5. The maximum number of sheets for both options is reduced when using heavier weight paper.

2-Sided

Double-sided copies, ranging in size from A5 to A3 can be made automatically from one or two-sided originals.

Options:

11 SidedUse this option for 1 sided originals when 1 sided copies are required.

12 SidedUse this option for 1 sided originals when 2 sided copies are required.

Page 4-6 Quick Reference Guide

1 2 Sided,

Rotate Side 2

This option produces 2 sided copies from 1 sided originals and rotates every second side image. Use this option to create documents which can be read in a “head to toe” manner, for example a calendar.

22 SidedUse this option for 2 sided originals when 2 sided copies are required.

Copy

2 2 Sided,

Rotate Side 2

This option produces 2 sided copies from 2 sided originals and rotates every second side image. The “read” orientation for this option varies depending on the input originals. For example, if “head to head” orientation originals are scanned, the output will be “head to toe”. If “head to toe” orientation originals are scanned the output produced will be “head to head”.

21 SidedUse this option for 2 sided originals when 1 sided copies are required.

2 1 Sided,

Rotate Side 2

This option produces 1 sided copies from 2 sided originals and rotates every second side image. It should be used for “head to toe” orientation or calendar style originals, to ensure the output images are all in the same orientation.

Reduce/Enlarge

The Reduce / Enlarge option provides a variety of reduction and enlargement options. Originals placed on the Document Glass or sent to the machine electronically can be reduced or enlarged between 25% and 400%. Originals fed through the Document Handler can be reduced or enlarged between 25% and 200%.

Quick Reference Guide Page 4-7

Options:

Normal Use this option to proportionately reduce or enlarge the output image in both

directions by the % selected.

Normal options are as follows:

100%

UTO %

% SET 25 - 200 / 400

RESET OPTIONS

Custom Use this option to adjust the height (Y) and the width (X) dimensions for reduction

or enlargement of each dimension independently.

NOTE: Output will NOT be reduced or enlarged proportionally.

Produces an image on the copies the same size as the image on the original.

Proportionally reduces or enlarges the image on the copies based on the size of the original and the size of the selected output paper.

Use this option to select the percentage of reduction or enlargement required using the keypad on the control panel. To use the keypad, select the box displaying the current reduce/enlarge percentage.

NOTE: 200% will be displayed when using the Document Handler

and 400% when using the Document Glass.

The scroll buttons can also be used to adjust the reduce/enlarge percentage, in 1% increments.

The most commonly used reduce/enlarge percentages have been provided as preset options. These preset options can be customised to meet individual needs.

Custom options are as follows:

100%

AUTO %

X50% Y100%

Page 4-8 Quick Reference Guide

Produces an image on the copies the same size as the image on the original.

Automatically fits the image of the original onto the paper selected.

Enables you to customise the width (x) and height (y) reduction or enlargement to suit your own requirements. A percentage can also be entered by touching the X or Y box and using the keypad.

Paper Supply

Use the Paper Supply options to select Auto Paper or a paper tray for the copy job.

Options:

Auto Paper With this option selected the machine chooses the correct paper for the copy job

based on the size of the originals being scanned.

Tray 1 Use this option to select the paper loaded in Tray 1.

L Tray 1 holds 500 sheets of 80 g/m

Sizes range from A5 LEF to A3 SEF. Most stocks can be used (for example preformatted paper, letterhead), except for transparencies, labels and envelopes.

paper. Weight ranges from 60 - 200 g/m2.

Copy

Tray 2 Use this option to select the paper loaded in Tray 2.

L Tray 2 holds 500 sheets of 80 g/m

Sizes range from A5 LEF to A3 SEF. Most stocks can be used (for example preformatted paper, letterhead), except for transparencies, labels and envelopes.

Tray 3 (Optional) Use this option to select the paper loaded in Tray 3.

L Tray 3 holds 1900 sheets of 80 g/m

The tray can be adjusted to hold either A4 or 8.5" x 11" LEF size paper.

Tray 4 (Optional) Use this option to select the paper loaded in Tray 4.

L Tray 4 holds 1500 sheets of 80 g/m

The tray can be adjusted to hold either A4 or 8.5" x 11" LEF size paper.

Bypass Tray Use this option when feeding individual types of stock, for example letterhead or

labels for one-off jobs.

L The Bypass Tray holds 100 sheets of 80 g/m

Quick Reference Guide Page 4-9

g/m

. Sizes range from A6 SEF to A3 SEF. Most stocks can be used (for example

transparencies, tabbed stock, letterhead), except for envelopes.

paper. Weight ranges from 60 - 200 g/m2.

paper. Weight ranges from 60 - 216

Image Adjustment

The Image Adjustment tab provides copy features used for adjusting the appearance of the copy output.

NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to access the Image Adjustment tab.

Job Review Summary

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its initial default settings.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the values that were displayed

when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.

¾ The Save button saves the selections made and returns to the previous screen.

Page 4-10 Quick Reference Guide

Image Quality

Use this feature to enhance the quality of your output.

Options:

Original Type Use this option to enhance the copy quality of the output based on the type of

original being scanned.

Original Type options are as follows:

NORMAL

EXT

This is the standard setting and can be used for most originals.

Use for originals containing text or line art.

Copy

HALFTONE PHOTO

HOTO

Lighten / Darken Adjusts the lightness or darkness of the output. To darken the output, select the

Use for high quality lithographic images or continuous tone photos with text and/or graphics.

Use for continuous tone photographs or printed half-tone originals.

down scroll button. To lighten the output, select the up scroll button.

Background

Suppression

Use to automatically reduce or eliminate the dark background resulting from copying coloured paper or newspaper originals.

NOTE: Background Suppression is disabled if the Original Type is Photo.

Quick Reference Guide Page 4-11

More Image Quality

Use this feature in addition to the settings selected using the Image Quality option, to further enhance the quality of your output.

Options:

Contrast This option controls the differences between the image densities within the copy.

Select a lower setting to improve the copy quality of pictures. Select a higher setting to produce more vivid blacks and whites for sharper text and lines.

Sharpness This option controls the balance between sharp text and moiré (wavy patterns within

the image). Use the scroll buttons to adjust the sharpness values from sharper to softer, based on the quality of the input images.

Screen This option is preset at the factory to be on with Normal, Text and Halftone Photo

Original Type options.

Screen options are as follows:

Eliminates the risk of blotches or small areas that have a different

AUTO

PECIAL

Page 4-12 Quick Reference Guide

texture or pattern appearance than the surrounding area, but produces a slightly grainier picture than if Special is used.

Enhances continuous tone photographs or high frequency halftone images. It is used to create smoother, less grainy output for continuous tone and halftone images, but the risk of blotchy copy quality defects is higher.

Bound Originals

This feature is used to copy pages from bound documents onto separate singlesided or double-sided pages.

The bound original is placed face down on the Document Glass with the spine of the book lined up with the marker on the rear edge of the glass. Align the top of the bound original against the rear edge of the document glass. Do not close the Document Handler during the copying process if Auto Reduce/Enlarge is selected.

HINT: If necessary, apply a little pressure to the centre of the book to flatten it during scanning.

Options:

Off The feature is switched off.

Copy

Right Page Copies only the page on the right when looking at the open book, face up.

Left Page Copies only the page on the left when looking at the open book, face up.

Both Pages Copies both pages of an open book and places each page on a separate sheet of

paper.

Quick Reference Guide Page 4-13

Binding Erase Erases a specified area from the centre of the book to eliminate unwanted marks

caused by scanning the binding. When Left Page or Right Page is selected, between 0 and 25 mm can be erased. When Both Pages is selected, between 0 and 50 mm can be erased.

Edge Erase

Use this feature to “refresh” the quality of an original that has become torn or frayed at the edges, or that has hole punch, staple or other marks.

Options:

Border Erase Erases equal amounts on all edges of the copies. Up to 50 mm in 1 mm increments

can be erased.

Edge Erase Use to erase a specific amount from a specific edge of the copy. Up to 50 mm in

1mm increments can be erased from each edge.

Print to Edge Use this option to print to the edge of the output stock.

NOTE: This option may reduce the ability of the system to clean itself and can

cause defects on the output if used excessively.

Page 4-14 Quick Reference Guide

Original Input

Use this option to programme the size of the originals being scanned or enable the machine to recognise the size of the originals.

Options:

Auto Use this option to allow the machine to recognise the size of the originals being fed

through the Document Handler.

NOTE: When originals are scanned using the document glass and an Auto feature such as Auto Paper, Auto% or Auto Centre is selected, the machine will scan the original twice.

Copy

Manual Platen

Mixed Size

Originals

Quick Reference Guide Page 4-15

Use this option to specify the dimensions of the document scanning region when

Input

scanning from the document glass. There are several dimensions that correspond to common document sizes and orientations.

Select a standard size or use Custom to manually adjust the scanning dimensions.

Use this feature to copy a document containing mixed size originals. The originals must be the same width, for example A4 long edge feed and A3 short edge feed. Load documents in the Document Handler when using this feature.

Image Shift

This feature enables the position of the image on the page to be adjusted.

Options:

No Shift The image position is not adjusted.

Auto Centre Use to automatically centre the scanned image on the output paper.

Margin Shift Use to create a binding edge for the document. The image can be adjusted up or

down on the page and/or shifted to the right or left. Use the scroll buttons to adjust the amount of shift. The image can be shifted between 0 and 50 mm, in 1 mm increments.

Margin Shift options are as follows:

SIDE 1

SIDE 2

Page 4-16 Quick Reference Guide

Shifts the image on Side 1.

Shifts the image on Side 2. The shift on Side 2 can be set to mirror the shift on Side 1 or adjusted independently.

Output Format

The Output Format tab is used to produce different options for the finished output.

NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to

access the Output Format tab.

Job Review Summary

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the values that were displayed

when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.

¾ The Save button saves the selections made and returns to the previous screen.

Copy

Quick Reference Guide Page 4-17

Transparencies

Use this feature to add either a blank or printed divider between each transparency within a set. Always load transparencies in the Bypass Tray. Transparency jobs will be delivered single-sided, and collated with no finishing.

The quantity can only be set to one for this feature.

Options:

Off The feature is switched off.

Blank Dividers Use this option to place a blank sheet between each transparency.

Imaged Dividers Use this option to place the same image on the divider sheet as printed on the

transparency.

Page 4-18 Quick Reference Guide

Booklet Creation

Use this feature to create multipage booklets from a sequential set of either singlesided or double-sided originals. The machine produces 2 sided output automatically, which when folded produces a booklet with all the pages in the correct location. The machine will also reduce and correctly position each image to fit on the selected paper.

NOTE: Your originals should be loaded Long Edge Feed (LEF) in the Document Handler with the output paper loaded Short Edge Feed (SEF) in the paper tray.

Options:

Off The feature is switched off.

Copy

On Use this option to enable the Booklet Creation feature. Booklet Creation On options

are as follows:

1 SIDED ORIGINALS

2 S

IDED ORIGINALS

A cover can be inserted onto the booklet automatically by selecting the Covers option from the Output Format tab. Refer to page 4-22 for more information.

If your machine is fitted with the Professional Finisher, you can use the booklet maker feature to fold and if required, staple (saddle stitch) your booklet output. For more information, refer to “Output” on page 4-4.

Quick Reference Guide Page 4-19

Select this option if the originals are single-sided.

Select this option if the originals are double-sided.

Multi-Up

This feature is used to create documents with multiple images on each page. It is ideal for creating handouts, storyboards or documents used for archival purposes.

NOTE: Originals must be loaded in the Document Handler when using this feature.

Options:

Off The feature is switched off.

On Use to enable the Multi-Up feature.

Multi-Up On options are as follows:

ORIENTATION

OWS

OLUMNS

Use to select the image and load orientation of the input originals.

Selects the required number of Rows, between 1 and 6.

Selects the required number of Columns, between 1 and 6.

NOTE: The number of images will be limited by the minimum reduction value of 25% and the size of the selected output.

Page 4-20 Quick Reference Guide

Invert Image

This feature enables Mirror Image or Negative Image copies to be produced.

Options:

Mirror Image Use this option to change the direction of the original image, creating a mirror of the

original. This option is primarily used to change the position of a graphic.

Negative Image Use Negative Image to create copies that are the opposite of the original document,

the white areas become black and the black areas become white.

Copy

HINT: This option is useful for saving toner consumption for images with a dark background and white text.

Quick Reference Guide Page 4-21

Covers

Use this feature to automatically add covers to your copied set using stock taken from a different tray than the copies.

HINT: Covers and Inserts can be selected in the same job.

Options:

No Covers The feature is switched off.

Front Only Use this option to add a front cover to the copies.

Back Only Use this option to add a back cover to the copies.

Front and Back Use this option to add both a front and back cover to the copies.

Page 4-22 Quick Reference Guide

Output Cover

Images

Use this option to select the imaging requirements for the covers. Output Cover Images options are as follows:

BLANK COVER

1 SIDED

Adds Blank covers to the copies.

Places the first original in the job as the front cover image, and the last image as the image on the inside back cover of the document.

Places the first two images of the original set on the front and back

2 S

IDED

of the front cover. The back cover will use the last two images in the job.

2 S

IDED, ROTATE

IDE 2

Produces 2 sided covers with the second side rotated to enable a “head to toe” style output.

Cover Stock Use this option to select the tray required for the cover stock.

Copy

Quick Reference Guide Page 4-23

Job Assembly

The Job Assembly tab is used to combine multiple documents into a single job, produce a sample set of a job,store the programming of up to 10 jobs and add inserts to your sets.

NOTE: If the ’More Copy Features’ tab is displaying, this must be selected to access the Job Assembly tab.

Job Review Summary

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each copy job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the values that were displayed

when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.

¾ The Save button saves the selections made and returns to the previous screen.

Page 4-24 Quick Reference Guide

Build Job

Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job. This feature is also useful if your job has more than 70 pages, which exceeds the maximum capacity of the Document Handler.

HINT: Quantity, Stapling and Collation options can be adjusted at any time and will assume the values of the last job segment.

To use Build Job, split the job into programming and scanning segments. Select the Build Job option and select On. Programme and scan the first segment. Continue to programme and load segments until the whole job has been scanned. When the entire job has been scanned, select Build Job Controls and select End Build Job. The job is processed and printed as a single job.

Copy

Options:

Off The feature is switched off.

On Use to enable the Build Job feature.

Quick Reference Guide Page 4-25

Build Job

Controls

Provides options which can be selected when using Build Job.

Build Job Controls options are as follows:

END BUILD JOB

AMPLE LAST

EGMENT

ELETE LAST

EGMENT

ANCEL SAMPLE

RINTING

ELETE ALL

SEGMENTS

Select this option after the last segment of the job has been scanned. The job will be sent to print.

Select to see a proof of the last segment scanned.

Use to delete the last segment scanned.

Use to stop and cancel the sample segment that is currently printing.

Use to delete the current job and return to the main Build Job screen.

Page 4-26 Quick Reference Guide

Sample Set

Off The feature is switched off.

On Use to enable the Sample Set feature. One complete set of the job will be printed.

This feature is used to review the output to ensure that it is exactly what is required prior to printing a large quantity.

Options:

To print the remainder of the job, press the Job Status button and select your job in the queue.

If the output is acceptable, select Release, the job will be completed.

If the output was not acceptable or the job is no longer required, select Delete to delete the job from the queue. Reprogramme and rescan the entire job.

Copy

Quick Reference Guide Page 4-27

Stored Programming

Use this feature to programme up to 10 commonly used programming sequences. For example, combinations of selections such as Edge Erase and Bound Originals.

The machine stores only the programming features for the job, NOT the images. Each time a stored job is used the images must be scanned.

To use this feature, use the up and down scroll buttons on the scrolling list to select the required storage location, then select a function button - Store or Recall Programming.

Options:

Job Number Use to scroll to a job number between 1 and 10.

Store

Programming

Recall

Programming

Page 4-28 Quick Reference Guide

Use this option to store the current programming selections. If a job has already been stored under the selected Job Number, a confirmation pop-up screen appears. If Confirm is selected, the new programming will be stored.

Use this option to retrieve programming that has been stored under a specified job number. First select a Job Number, then select Recall Programming. The recalled programming will overwrite the current copy programming.

After being recalled, the selection can be modified further and re-stored if required.

Inserts

Use this feature to add up to two additional stock types to your job. For example, you can separate sections using blank sheets or tab stock, or print the first page of each section on different coloured stock to separate chapters.

A combination of standard size media, tab stock, card or coloured paper can be used for the inserts. Load your insert stock into one of the paper trays. If two different insert stocks are required, load them in different paper trays. The recommendation is to use trays 1 and 2 for your insert stocks.

To prepare your document for programming the inserts, identify the page number where the insert is required by counting through the pages. If you require blank inserts, add blank sheets to your document where the inserts are to be placed. A maximum of 40 insert sheets can be added to a document.

HINT: Inserts and Covers can be selected in the same job.

Copy

NOTE: This feature is not available with the Auto Paper option, a paper tray must be selected. This feature is also not available with 1-2 Sided or 2-1 Sided copying.

Options:

Off The feature is switched off.

First Insert Tray Use this option to program all the inserts which require the first stock you have

loaded.

Select the First Insert Tray option. Using the up/down arrow keys, enter the page number of the first insert and select Add Insert. The page number displays in the

Insert Page as Side window. If a page number is entered incorrectly, use the Delete Last Insert option to remove it from the window. Continue entering page numbers

until all the inserts requiring the first stock have been programmed.

Select the paper tray containing the first stock using the Insert Tray option on the right of the screen.

Quick Reference Guide Page 4-29

Second Insert

Tray

If a second stock is required, use this option to program the inserts requiring a different stock.

Select the Second Insert Tray option. Using the up/down arrow keys, enter the page number of the first insert and select Add Insert. The page number displays in the

Insert Page as Side window. If a page number is entered incorrectly, use the Delete Last Insert option to remove it from the window. Continue entering page numbers

until all the inserts requiring the second stock have been programmed.

Select the paper tray containing the second stock using the Insert Tray option on the right of the screen.

Page 4-30 Quick Reference Guide

5Fax

¾ Fax..................................................................5-2

¾ Basic Faxing - Embedded Fax........................5-3

¾ Image Adjustment...........................................5-8

¾ Added Fax Features .....................................5-12

¾ Basic Faxing - Server Fax.............................5-24

¾ More Fax Features .......................................5-28

¾ Authentication Mode .....................................5-33

Quick Reference Guide Page 5-1

Fax

Fax is an optional feature which may not be available on your machine. There are two types of Fax service - Embedded Fax and Server Fax. Although both Fax services can be installed, only one fax service can be enabled. Your System Administrator will set up the default fax service. This chapter contains information about the options available within both fax services.

NOTE: Embedded Fax is the default service when both fax services are installed.

Embedded Fax Once enabled on your machine, you will be able to transmit and receive hard copy

fax jobs over the telephone network directly to and from another fax machine. Your images are sent from your machine directly to the fax number entered. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates. If the Basic Faxing screen looks like the one shown below, with the Superfine option shown, then Embedded Fax is enabled.

NOTE: An optional 2 line fax kit with more memory is available to replace the single line fax if required.

For information about the Embedded Fax options available please refer to page 5-3.

Server Fax Available only on the WorkCentre Pro configuration. Once enabled on your

machine, you will be able to transmit and receive hard copy faxes without a dedicated telephone line on the machine. Your images are sent from your machine to a Third Party fax server which forwards them on to the fax number you entered. This type of fax travels over normal telephone lines and will therefore be charged at telephone rates. If the Basic Faxing screen looks like the one shown below then Server Fax is enabled.

For more information about the Server Fax options available please refer to page 5-24.

Page 5-2 Quick Reference Guide

Basic Faxing - Embedded Fax

The Basic Faxing tab is the default Embedded Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for your fax job.

Access to the Basic Faxing features is gained using the Features button on the control panel.

Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first.

The tabs available for selecting Fax features are:

¾ Basic Faxing

¾ Image Adjustment

¾ Added Fax Features

HINT: If the ’More Fax Features’ tab is displaying, this can be selected to display all the Fax feature tabs available.

Fax

Touch any of the top level buttons to select a feature. Multiple options can be selected for each fax job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.

¾ The Save button saves the selections made and returns to the previous screen.

Quick Reference Guide Page 5-3

Dialling Options

Use the Dialling Options to enter the destination fax number or numbers for the fax job. Individual fax numbers can be entered using the keypad, using the Speed Dial function or selected from the Directory.

The Directory is a listing of Individual or Group numbers which have been previously setup and stored. The Directory is accessible when the Send List option is selected. Individual numbers can also be accessed from the Directory using the Speed Dial function.

To send a fax to multiple destinations, the Send List option is used. Destination numbers for the fax can be added to the Current Send List using any of the dialling methods available.

Special dialling characters can also be added to your fax number using the Dialling Characters option.

Options:

Keypad Dial There are many ways to enter a fax number, but the simplest method is to manually

enter the number using the numeric Keypad. The number entered appears in the fax window. If a pause is required, press the Dial Pause button on the Control Panel. If an incorrect entry is made, use the C button to delete the number and then enter the correct number.

Use the Keypad Dial option to return to using the Keypad to enter fax numbers after using alternative methods.

Speed Dial Speed Dial numbers are automatically created when a fax number is stored in the

Individual Directory. Using the Speed Dial number saves time typing the complete fax destination number. To use Speed Dial, select the Speed Dial option and enter the 3 digit Speed Dial number required.

To find out the Speed Dial number for an entry in the Individual Directory, select the Send List option and scroll through the Individual Directory to view the numbers assigned.

Page 5-4 Quick Reference Guide

Send List The Send List is used when the fax is being sent to multiple destinations. Fax

numbers can be entered into the Send List manually using the keypad, using Speed Dial or by using the Directory.

The Directory stores and displays the fax recipient details. Information includes the recipient’s name, fax number and transmission preferences, for example the resolution and communication mode. Individual and Group entries are stored in the Directory.

The Group Directory allows a combination of specific individual names and numbers to be stored within a group. Group members must first be programmed into the Individual Directory and then added to a Group. When sending a fax to a Group, simply enter the group number assigned or select the Group from the directory, and each individual within the Group will receive the document.

HINT: When Individual Directory numbers are deleted from the Directory they will also be deleted from any Groups they have been assigned to.

The Current Send List displays a list of all the recipients for the fax. The list holds up to 20 or 100 entries, depending on the memory installed.

Fax

Dialling

Characters

Dialling characters are special characters used for entering fax numbers. They are entered as part of the telephone number:

BEGIN DTMF [*]

ND DTMF [#]

WAIT FOR DIAL TONE

[=]

ULSE TO TONE

SWITCH [:]

EADABILITY DIGITS

[( )]

TART MAILBOX

IGNALLING [!]

AUSE [,]

RIVATE DATA

DELIMITER [/]

Starts a sequence of DTMF (Dual Tone Multi-frequency) characters.

Ends a sequence of DTMF (Dual Tone Multi-frequency) characters.

Suspends dialling until an expected network dial tone is detected. Can also be used to detect a specific tone when accessing an outside line or other services.

Used to switch from pulse dialling to DTMF (tone or one-touch) dialling. After switching from pulse to tone, you cannot switch back to the original mode during the fax procedure.

Identifies the different components of the fax number, for example the dialling code (1234) 56789.

Pauses regular fax dialling and starts DTMF (Dual Tone Multifrequency) procedure for the fax mailbox.

Gives the machine time to switch from an inside line to an outside line during automatic dialling. For additional pause time, add multiple pauses. For charge code numbers, enter a pause after the fax number but before the charge code number.

Protects confidential information, For example, if a special charge code or credit card number is required for a call. The / character should be selected before and after entering confidential numbers. The numbers and characters entered between this character will appear as asterisks (*).

Quick Reference Guide Page 5-5

LINE SELECTION

DENTIFIER [<1>]

INE SELECTION

DENTIFIER [<2>]

Chain Dialling This feature allows users to create a single fax recipient by adding two or more fax

Used to select Line 1 to dial the number. Selecting this character temporarily overwrites the fax settings and is for the current job only.

Used to select Line 2 (if installed) to dial the number. If a second line is not installed then this option will not be available. Selecting this character temporarily overwrites the fax settings and is for the current job only.

numbers together. For example, an area code may be stored separately to the telephone number, Chain Dialling combines these entries into a single fax number. Chain Dialling is accessed from the Send List.

Resolution

The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution produces better quality for photos. However, a lower resolution reduces communication time.

Options:

Standard 200 x 100 dpi - Recommended for text documents. It requires less communication

time, but does not produce the best image quality for graphics and photos.

Fine 200 x 200 dpi - Recommended for line art and photos. This is the default resolution

and the best choice in most cases.

SuperFine 600 x 600 dpi - Recommended for photos and halftones, or images that have grey

tones. It requires more communication time, but produces the best image quality.

NOTE: Manufacturer’s definitions of Superfine may vary.

Page 5-6 Quick Reference Guide

Sides Scanned

This is used to specify whether the originals are single-sided or double-sided. For 2-sided originals the orientation can also be programmed.

Options:

1 Sided Use this option for originals that are printed on one side only.

2 Sided Use this option for originals that are printed on both sides.

Fax

Quick Reference Guide Page 5-7

Image Adjustment

The Image Adjustment tab provides further features that can be applied to your fax job.

NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access the Image Adjustment tab.

Job Review Summary

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.

¾ The Save button saves the selections made and returns to the previous screen.

Page 5-8 Quick Reference Guide

Image Quality

Use this feature to enhance the quality of the outgoing fax.

Options:

Original Type Use this option to enhance the quality of the fax based on the type of original being

scanned.

Original Type options are as follows:

NORMAL

This is the standard setting and can be used for most originals.

Fax

EXT

HALFTONE PHOTO

HOTO

Lighten / Darken Adjusts the lightness or darkness of the fax. To darken the fax, select the down

Use for originals containing text or line art.

Use for high quality lithographic images or continuous tone photos with text and/or graphics.

Use for continuous tone photographs or printed half-tone originals.

scroll button. To lighten the fax, select the up scroll button.

Background

Suppression

Use to automatically reduce or eliminate the dark background resulting from scanning coloured paper or newspaper originals.

NOTE: Background Suppression is disabled if the Original Type is Photo.

Quick Reference Guide Page 5-9

Original Input

This feature enables users to specify the size of the original document when scanning from the Document Glass or Document Handler. The machine uses this information to calculate the size of your original and the scanned image.

Options:

Auto This is the default option. Auto automatically detects the size of the originals in the

Document Handler.

Manual Platen

Mixed Size

Originals

Page 5-10 Quick Reference Guide

Use this option to specify the dimensions of the document scanning region when

Input

scanning from the Document Glass. There are several pre-set dimensions that correspond to common document sizes and orientations.

Use this feature to scan a document containing mixed size originals. The originals must be the same width, for example A4 long edge feed and A3 short edge feed. Load documents in the Document Handler when using this feature.

Bound Originals

Use this option to programme which page or pages of a bound document are to be scanned and faxed.

HINT: If necessary, apply a little pressure to the centre of the book to flatten it during scanning.

Options:

Off The feature is switched off.

Fax

Right Page Faxes only the page on the right when looking at the open book, face up.

Left Page Faxes only the page on the left when looking at the open book, face up.

Both Pages Faxes both pages of an open book, in left to right order when looking at the open

book face up. Each page is placed on a separate sheet of paper.

Binding Erase Erases a specified area from the centre of the book to eliminate unwanted marks

caused by scanning the binding area. Up to 25mm can be erased.

Quick Reference Guide Page 5-11

Added Fax Features

The Added Fax Features tab provides further fax features which can be used when transmitting faxes.

NOTE: If the ’More Fax Features’ tab is displaying, this must be selected to access the Added Fax Features tab.

Touch any of the top level buttons to select a feature. To view all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.

¾ The Save button saves the selections made and returns to the previous screen.

Fax Sending Features

Select this feature to access the options which enable you to apply additional transmission features to your fax job.

Page 5-12 Quick Reference Guide

Transmission Options

Allows transmission information to be included with your fax job.

Options:

Fax

Transmission

Report

Transmit Header

This report contains details about the fax together with a reduced copy of the image from the first page. When sending a fax to multiple recipients, a Transmission Report will be printed listing all of the recipients.

Prints partial or full details of the transmission in the header of each page of your fax job.

Partial header details include:

• the sending fax machine’s telephone number

• the date and time the fax was sent

• the page number.

Full header details include:

• the sending fax machine’s telephone number and name

• the date and time the fax was sent

• the page number.

NOTE: The machine telephone number and name are set up when Embedded Fax is installed. The time is displayed as a 12 or 24 hour clock, depending on the system settings.

Quick Reference Guide Page 5-13

Reduce/Split

Use this option to choose how your faxed document is printed if your document paper size is larger than the receiving machine’s capability.

Options:

Reduce to fit Reduces the faxed document to fit the paper size of the receiving fax machine.

Split across

pages

If this option is selected the receiving fax machine will either split the faxed document into two equal parts, or print the majority of the image on to one page and the remainder on the next page.

NOTE: This option cannot be used with the Standard Resolution setting. Due to print margins, some of the image may be lost around the edges when using the Split feature.

Page 5-14 Quick Reference Guide

Cover Letter

Use this option to add a cover letter to your fax job. Users can add text in the ’To’, ’From’ and ’Comment’ fields.

NOTE: The Cover Letter title is added automatically.

Options:

To: Displays the recipient’s fax number or name. Select the keyboard button to amend

the recipient’s name.

From: Displays the sending machines local name. Select the keyboard button to amend

the sender’s name.

Comment: Use the up/down buttons to move through the list. The selected Comment will be

displayed in the Comment area on the Cover Letter. Selecting No Comment will leave the Comment text region blank.

Fax

HINT: Only one Comment can be selected at a time.

NOTE: For more information about setting up a Comment please refer to page 5-20.

Quick Reference Guide Page 5-15

Starting Rate

Use this option to set the transmission speed of your fax job.

Options:

Forced 4800 bps Used in areas of low quality communication, when experiencing telephone noise or

when fax communications are susceptible to errors.

Super G3 (33.6

kbps)

G3 (14.4 Kbps) Selects the communications mode based on the maximum capabilities of the

Determines the communication mode to be used based on the maximum capabilities of the remote machine. The initial transmission speed will be 33,600 Bits per second.

remote machine. The initial transmission speed will be 14,400 Bits per second.

Page 5-16 Quick Reference Guide

Delayed Send

Use Delayed Send to specify a time at which to send a fax. The time can be set between 15 minutes and 23 hours 59 minutes. This feature is very useful when transmitting faxes during off-peak hours or when sending to another country or time zone.

A 12 or 24 hour clock can be set. If the 12 hour clock is set, you must also select either the AM or PM button.

NOTE: Batch Send is a feature, which is set up by your System Administrator. It allows multiple fax jobs to be sent to the same destination during the same transmission session. If sending a fax job that has the same destination as a job already held as a Delayed Send job, a pop-up window will be displayed on the touch screen asking you whether to send your fax now or add it to the job being sent at a later time. Select the option required to complete your job.

Fax

Options:

Off The feature is switched off.

Specific Time Enables users to enter the actual time the fax is to be sent.

Quick Reference Guide Page 5-17

Fax Reports

This feature enables you to obtain hard copy information about the status of the fax feature on your machine.

Options:

Fax Reports options are as follows:

ACTIVITY REPORT

Displays the last 50 fax activities completed on the machine.

DIAL DIRECTORY

REPORT

GROUP DIRECTORY

REPORT

OPTIONS REPORT

PENDING JOBS

REPORT

Lists all the numbers stored in the Dial Directory.

Lists all the numbers stored within each group within the Group Directory.

Provides the machine configuration, firmware level and options.

Displays the fax jobs in the machine’s memory waiting to be sent or printed. This report also gives a percentage of available memory on the machine.

Page 5-18 Quick Reference Guide

Mailboxes

Enabled by your System Administrator, this option allows you to store documents in a mailbox. The mailbox can be located on the same machine you are using (local mailbox), or sent to a mailbox on a remote machine (remote mailbox). Documents held within the local mailbox are recognised as stored for polling, printing or deleting by the user. To access a mailbox you must enter the 3 digit mailbox number and 4 digit mailbox passcode. Please contact your System Administrator for further assistance.

NOTE: The storage time for faxes is set up by your System Administrator.

Options:

Store to Mailbox Allows users to scan and store fax documents for polling. Documents are stored in

your mailbox and automatically sent to a remote fax machine when requested.

Fax

Print Mailbox

Documents

Delete Mailbox

Documents

Send to a

Remote Mailbox

Quick Reference Guide Page 5-19

Allows you to print a hard copy of the documents stored in a mailbox.

Allows you to delete all the documents stored within a mailbox.

NOTE: If the Delete Mailbox Documents or Print Mailbox Documents button is selected then both received and stored documents within the selected mailbox will be printed or deleted.

Allows you to send a fax document directly to an individual’s private mailbox on a remote machine.

NOTE: This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows the mailbox number of the recipient.

Comment Setup

This feature allows you to create, modify or delete comments that you want to appear on the fax Cover Letter. Up to 10 comments can be stored on the machine.

To add or modify a comment select a numbered comment box from the comment list and select Edit. Using the keyboard enter the comment you wish to store or modify the existing comment. A maximum of 30 characters can be entered. To delete a comment, select the comment box from the list and select Delete.

Advanced Fax Features

Offers advanced features which enable you to transmit large, complex jobs; scan and store fax jobs for retrieval by another fax machine, or poll another fax machine.

Page 5-20 Quick Reference Guide

Build Job

Use this feature to build a job that requires different settings for each page. For example, if a set of documents consists of some pages with text and some with photos, the appropriate setting for each original can be applied and the job can still be completed as a single job. This feature is also useful if your fax job has more than 70 pages, which exceeds the maximum capacity of the Document Handler.

NOTE: The destination fax number must be entered prior to using Build Job.

Fax

Options:

Off The feature is switched off.

On Use to enable the Build Job feature.

Build Job

Controls

Quick Reference Guide Page 5-21

Offers options which can be selected when using Build Job.

Build Job Controls options are as follows:

END BUILD JOB

ELETE LAST

EGMENT

DELETE ALL

SEGMENTS

Select this option after the last segment of the job has been scanned. The job will be sent to print.

Use to delete the last segment scanned.

Use to delete the current job and return to the main Build Job screen.

Polling

Polling enables you to store fax documents into the machine’s memory for retrieval by another remote fax machine, or poll a remote fax machine or mailbox

Options:

Store for Polling This option allows users to scan documents and store them. When remote

machines poll the device, they are able to retrieve the scanned document(s). Passcodes can be set up to control which machines have access to the documents stored.

Poll Remote Fax This option allows users to set up their machine to contact a remote fax machine to

locate and receive faxes stored by the remote machine.

Poll Remote

Mailbox

This option allows users to set up their machine to contact a remote mailbox which is set up on a remote fax machine. When contact has been made the remote machine sends the faxes stored within the mailbox.

Page 5-22 Quick Reference Guide

Dial Directory Setup

Use this feature to store destination names, fax numbers and transmission settings in your machine. Entries stored here will be available for selection within the Send List feature on the Basic Faxing tab.

Dialling Groups can also be set up, comprising of many individual entries.

HINT: This feature saves time when sending faxes to frequently used destinations.

Options:

Individual Use this option to set up individual fax destination names, numbers and settings.

Fax

Group Use this option to set up a group of directory locations under one number. Using a

Group Dial Directory means that you only have to enter one group number to send to multiple destinations.

NOTE: A new Group Dial List must be created using those destinations already stored as an Individual Directory or Group Directory list.

Quick Reference Guide Page 5-23

Basic Faxing - Server Fax

The Basic Faxing tab is the default Server Fax screen. Use the options available on this screen to enter the recipient telephone number and to select the standard features for a fax job.

Access to the Basic Faxing features is gained using the Features button on the control panel.

Depending on the options enabled and how your machine has been configured, you may have to select All Services in the top right-hand corner first.

The tabs available for selecting Fax features are:

¾ Basic Faxing

¾ More Fax Features

Touch any of the top level buttons to select a feature. Multiple options can be selected for each fax job if required.

Most feature screens include three buttons to confirm or cancel your choices.

¾ The Undo button resets the current screen to the default values that were

displayed when the screen was opened.

¾ The Cancel button resets the screen and returns to the previous screen.

¾ The Save button saves the selections made and returns to the previous screen.

Page 5-24 Quick Reference Guide

XEROX M165, M175 User Manual [en, en]

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Welcome

Introduction

Additional Resources

System Administration CD (CD1)

Training and Information CD (CD2)

Utilities CD (CD3)

Conventions

Orientation

Italic typeface

Bracket text typeface:

Notes

Hints

Specification note

Cautions

Warnings

Overview of Features at the Machine

Scan Once and Print Many

Perform Different Tasks Simultaneously

Make Copies Look Like Originals

Customise Image Size and Placement

Use Digital Features to Simplify your Work Process

Be Environmentally Friendly

Scan Documents to Create Electronic Files (Optional)

Fax Documents (Optional)

Overview of Features at the Workstation

CentreWare Print Drivers

CentreWare Tools

CentreWare Internet Services

Safety

Introduction

Safety Notes

Laser Safety

Safety Standards

Environmental Compliance

ENERGY STAR

Regulatory Information

European Regulatory Information - Embedded Fax Kit option

Radio Equipment & Telecommunications Terminal Equipment Directive

2 Product Overview

Introduction

CopyCentre C165/175

WorkCentre M165/M175

WorkCentre Pro 165/175

3 Getting Started

Control Panel Overview

Power On or Off

To power ON:

To power OFF:

Loading Paper

Making Copies

Copy features include...

Sending an Embedded Fax

Fax features include...

Sending a Server Fax

Fax features include...

Sending an Internet Fax

Internet Fax features include...

Scanning a Document to a File

Network Scanning features include...

Sending an E-mail

E-mail features include...

Printing from a PC

Print features include...

Printing with Internet Services

Internet Services features include...

Logging On / Logging Off

Customising your Machine

System Management Tools include...

Further Assistance

Access the Job Queue:

Access the on-line Help

4Copy

Copy

Basic Copying

Output

Options: