Xerox M123, M128 User Manual

Scan Features

Minimum Requirements Guide

WorkCentre M123/M128

WorkCentre Pro 123/128

701P42081

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WorkCentre Pro 123/128 Minimum Requirements To enable Scanning Features

6/28/04

Version 1.1

701P42081

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Table of Contents

GENERAL NETWORK SETUP................................................................................................................................................................. 5

ADVANCED NETWORK SETUP .............................................................................................................................................................. 6

REREQUISITE.......................................................................................................................................................................................... 6

REMOTE AUTHENTICATION SETUP...................................................................................................................................................... 8

CAN TO E-MAIL:...................................................................................................................................................................................... 8

CAN TO FTP/SMB:................................................................................................................................................................................. 8

S N

ETWORK SCANNING:............................................................................................................................................................................... 9

REREQUISITE.......................................................................................................................................................................................... 9

LDAP SETUP .......................................................................................................................................................................................... 10

REREQUISITE........................................................................................................................................................................................ 10

SCAN TO EMAIL/IFAX/RECEIVE EMAIL/MAIL NOTIFICATION SETUP.............................................................................................. 15

REREQUISITE........................................................................................................................................................................................ 15

SCAN TO FTP/SMB SETUP................................................................................................................................................................... 21

REREQUISITE........................................................................................................................................................................................ 21

NETWORK SCANNING SETUP ............................................................................................................................................................. 23

REREQUISITE........................................................................................................................................................................................ 23

SCAN TO MAILBOX ............................................................................................................................................................................... 24

REREQUISITE........................................................................................................................................................................................ 24

APPENDIX A................................ .. .. .. .. .. ... .. .. .. .. ... .. .. .. .. .. ... .. .. .. .. .......................... ... .. .. .. .. .. ....................................................................... 26

XAMPLES OF CONFIGURING THE LDAP FIELDS ON DIFFERENT SEVERS..................................................................................................... 26

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Purpose

This document is intended to help the support centers and analysts in enabling Networking and Scanning features for use on a M123/M128 device. This document is not a substitute for the system administrator’s guide or the user guide, rather it is intended to be used as a quick reference or checklist when enabling the scanning features.

GGeenneerraall NNeettwwoorrkk SSeettuupp

These are the minimal settings required to enable the device on the network.

General Network Setup

Field Name Description Location Value

Host Name The device’s SMB Host Name. WUI :

Properties Æ Protocol Settings Æ TCP/IP

Enable “TCP/IP” Port

Get IP Address The Method used to get an IP address.

IP Address

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Port by which TCP/IP client communicates with the TCP/IP server

Examples are;

•

DHCP or

• Manual,

• Etc.

This is Sheeta’s TCP/IP Address. The IP Address is a unique address

that identifies a device in a network.

WUI : Properties Æ Port Settings

LUI : System Settings Æ System Settings Æ Network Settings Æ Port Settings WUI : Properties Æ Protocol Settings Æ TCP/IP

LUI : System Settings Æ System Settings Æ Network Settings Æ Protocols Settings

WUI : Properties Æ Protocol Settings Æ TCP/IP

LUI :

stem Settings Æ System Settings Æ Network

Ex: XRXxxxxxxxxxxxxxx

Default is DHCP Auto.

Note: If set for anything other than Manual, skip IP Address, Subnet Mask and Gateway fields.

_____._____._____._____

Ex: 192.168.1.50

General Network Setup

Field Name Description Location Value

Settings Æ Protocols Settings

Subnet Mask The Subnet mask address of the

device. The Subnet Mask identifies which part of the IP Address contains the Subnet Address and which part contains the host (or device) address.

Gateway Address

The Gateway Address is the IP Address of the gateway, or ro ut e r , th at the machine will use to access devices on other subnets.

WUI : Properties Æ Protocol Settings Æ TCP/IP

LUI : System Settings Æ System Settings Æ Network Settings Æ Protocols Settings WUI : Properties Æ Protocol Settings Æ TCP/IP

LUI : System Settings Æ System Settings Æ Network Settings Æ Protocols Settings

_____._____._____._____

Ex: 255.255.255.0

_____._____._____._____ Ex: 192.168.1.1

AAddvvaanncceedd NNeettwwoorrkk SSeettuupp

DNS and WINS information has to be populated if a server name has been specified. DNS and WINS are protocols that allow the device to use names rather then IP addresses when specifying the hosts of services that the device uses (ex: LDAP Host, Kerberos Host, SMTP/ pop3 Host, etc).

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup

Advanced Network Setup

Field Name Description Location Value

DNS Server Address (up to 3 DNS server addresses can be specified)

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Dynamic Name Service. Specifying hosts by IP address is error prone and difficult. DNS allows names to be assigned to IP addresses. A DNS server allows a client (like

WUI : Properties Æ Protocol Settings Æ TCP/IP

_____._____._____._____ Ex: 192.168.1.2

If DHCP box is check via Web UI, then DNS address

Advanced Network Setup

Field Name Description Location Value

M123/M128) to ask the DNS server to look up the IP address for hosts specifie d b y na me.

DNS Address 1-3 These three fields allow the entry of

DNS server IPs. For the device to use any Hostname…

DNS Name This is the Domain name of the

device.

Domain Name (up to 3 DNS Domain Names addresses can be specified). WINS Server Used in Microsoft Networking

If DNS Server Address (IP address) is left blank, then the DNS domain names need to be specified

(SMB). WINS allow names to be assigned to IP addresses. A WINS server allows a client (like Shee ta) to ask the WINS server to look up the IP address for hosts specified by name

WUI : Properties Æ Protocol Settings Æ TCP/IP

information is populated automatically.

_____._____._____._____ Ex: 192.168.1.2

Ex: <DNSName>.<company>.com

If DHCP box is check via Web UI, then WINS address information is populated automatically.

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RReemmoottee AAuutthheennttiiccaattiioonn SSeettuupp

The M123/M128 device performs user authentication using Kerberos for windows and Kerberos for Solari s. When enabled, user access to scanning features (excluding scan to mailbox) will be prevented for un-authorized users. Access to the scanning features will be enabled once the user is authenticated by Kerberos.

However, since the username/password provided to utilize the scanning features (i.e. Scan to SMB, Scam to FTP, e-mail, Network Scanning) IS NOT the same username / password used to au thenticate with the Kerberos server, trac king each user when accessing the netwo rking features of the device will not be possible.

The following procedure describes how Kerberos works with different scanning functions.

Scan to E-Mail:

• The user selects <Scan to email>

•

A login/password popup is displayed requiring the user to provide a username and password to the Kerberos server.

• The user enters the login and password.

• The device passes the login and password to the Kerberos server and if a match is found the user is successfully authenticated.

•

“From:” field of the e-mail is automatically populated with the device login name and e-mail address created at the time of the device configuration.

•

If SMTP server requires authentication, the device will use the SMTP username/passw ord c reated at the configuration of the device to send an email to the server.

Scan to FTP/SMB:

• The user selects <Scan to FTP/SMB>

• A login/password popup will be displayed to authenticate users with the Kerberos server.

•

The user enters the login and passwo r d.

• The login and password is passed on to the Kerberos serv er and if a match is found the user is successfully authenticated.

• The user needs to enter a valid login and password for the FTP/SMB server. This may or may not be the use r’s Ke rberos login/password,

rather it is a login/password that is accepted by the FTP/SMB server.

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Network Scanning:

• The user selects <Network Scanning>

• A login/password popup will be displayed to authenticate users with the Kerberos server.

•

User enters the login and password.

•

The login and password is passed on to the Kerberos server and if a match is found the user is successfully authenticated.

• Through the templates/reposito ries, the users will enter a valid login/password for FTP/SMB servers. This may or may not be the user login/password; rather it is a login/password that is accepted by the FTP/SMB server.

• Public templates are accessible to any user. Private templates require a password that may or may not be different from the Kerberos password.

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup Complete DNS/WINS set up if Host names are provided for the mail servers, rather than IP addresses. Refer to Æ Ad vanced Network Setup

Remote Authentication Setup

Field Name Description Location Value

Remote Setup login Enable Remote Authentica tion LUI:

System Settings Æ Login setup/Auditron Administration Æ Remote Login Setup

Remote Server IP Address or Server name.

The IP address or the host name of the Kerberos server.

Note: If server host name is used instead of the IP address, refer to Advanced Network Setup for DNS / WINS settings.

LUI: System Settings Æ System Settings Æ Network Settings Æ Remote Authentication

Default:

ON:

Guest ON: _____._____._____._____ Ex of the IP address:

192.168.1.2

Ex of the host name: Ex:<name>..<company>.com

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