Xerox M123, M128 User Manual

Scan Features

Minimum Requirements Guide

WorkCentre M123/M128

WorkCentre Pro 123/128

701P42081

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WorkCentre Pro 123/128 Minimum Requirements To enable Scanning Features

6/28/04

Version 1.1

701P42081

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Table of Contents

GENERAL NETWORK SETUP................................................................................................................................................................. 5

ADVANCED NETWORK SETUP .............................................................................................................................................................. 6

REREQUISITE.......................................................................................................................................................................................... 6

P

REMOTE AUTHENTICATION SETUP...................................................................................................................................................... 8

CAN TO E-MAIL:...................................................................................................................................................................................... 8

S

CAN TO FTP/SMB:................................................................................................................................................................................. 8

S N

ETWORK SCANNING:............................................................................................................................................................................... 9

REREQUISITE.......................................................................................................................................................................................... 9

P

LDAP SETUP .......................................................................................................................................................................................... 10

REREQUISITE........................................................................................................................................................................................ 10

P

SCAN TO EMAIL/IFAX/RECEIVE EMAIL/MAIL NOTIFICATION SETUP.............................................................................................. 15

REREQUISITE........................................................................................................................................................................................ 15

P

SCAN TO FTP/SMB SETUP................................................................................................................................................................... 21

REREQUISITE........................................................................................................................................................................................ 21

P

NETWORK SCANNING SETUP ............................................................................................................................................................. 23

REREQUISITE........................................................................................................................................................................................ 23

P

SCAN TO MAILBOX ............................................................................................................................................................................... 24

REREQUISITE........................................................................................................................................................................................ 24

P

APPENDIX A................................ .. .. .. .. .. ... .. .. .. .. ... .. .. .. .. .. ... .. .. .. .. .......................... ... .. .. .. .. .. ....................................................................... 26

XAMPLES OF CONFIGURING THE LDAP FIELDS ON DIFFERENT SEVERS..................................................................................................... 26

E

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Purpose

y

This document is intended to help the support centers and analysts in enabling Networking and Scanning features for use on a M123/M128 device. This document is not a substitute for the system administrator’s guide or the user guide, rather it is intended to be used as a quick reference or checklist when enabling the scanning features.

GGeenneerraall NNeettwwoorrkk SSeettuupp

These are the minimal settings required to enable the device on the network.

General Network Setup

Field Name Description Location Value

Host Name The device’s SMB Host Name. WUI :

Properties Æ Protocol Settings Æ TCP/IP

Enable “TCP/IP” Port

Get IP Address The Method used to get an IP address.

IP Address

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Port by which TCP/IP client communicates with the TCP/IP server

Examples are;

•

DHCP or

• Manual,

• Etc.

This is Sheeta’s TCP/IP Address. The IP Address is a unique address

that identifies a device in a network.

WUI : Properties Æ Port Settings

LUI : System Settings Æ System Settings Æ Network Settings Æ Port Settings WUI : Properties Æ Protocol Settings Æ TCP/IP

LUI : System Settings Æ System Settings Æ Network Settings Æ Protocols Settings

WUI : Properties Æ Protocol Settings Æ TCP/IP

LUI :

stem Settings Æ System Settings Æ Network

S

Ex: XRXxxxxxxxxxxxxxx

Default is DHCP Auto.

Note: If set for anything other than Manual, skip IP Address, Subnet Mask and Gateway fields.

_____._____._____._____

Ex: 192.168.1.50

General Network Setup

Field Name Description Location Value

Settings Æ Protocols Settings

Subnet Mask The Subnet mask address of the

device. The Subnet Mask identifies which part of the IP Address contains the Subnet Address and which part contains the host (or device) address.

Gateway Address

The Gateway Address is the IP Address of the gateway, or ro ut e r , th at the machine will use to access devices on other subnets.

WUI : Properties Æ Protocol Settings Æ TCP/IP

LUI : System Settings Æ System Settings Æ Network Settings Æ Protocols Settings WUI : Properties Æ Protocol Settings Æ TCP/IP

LUI : System Settings Æ System Settings Æ Network Settings Æ Protocols Settings

_____._____._____._____

Ex: 255.255.255.0

_____._____._____._____ Ex: 192.168.1.1

AAddvvaanncceedd NNeettwwoorrkk SSeettuupp

DNS and WINS information has to be populated if a server name has been specified. DNS and WINS are protocols that allow the device to use names rather then IP addresses when specifying the hosts of services that the device uses (ex: LDAP Host, Kerberos Host, SMTP/ pop3 Host, etc).

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup

Advanced Network Setup

Field Name Description Location Value

DNS Server Address (up to 3 DNS server addresses can be specified)

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Dynamic Name Service. Specifying hosts by IP address is error prone and difficult. DNS allows names to be assigned to IP addresses. A DNS server allows a client (like

WUI : Properties Æ Protocol Settings Æ TCP/IP

_____._____._____._____ Ex: 192.168.1.2

If DHCP box is check via Web UI, then DNS address

Advanced Network Setup

Field Name Description Location Value

M123/M128) to ask the DNS server to look up the IP address for hosts specifie d b y na me.

DNS Address 1-3 These three fields allow the entry of

DNS server IPs. For the device to use any Hostname…

DNS Name This is the Domain name of the

device.

Domain Name (up to 3 DNS Domain Names addresses can be specified). WINS Server Used in Microsoft Networking

If DNS Server Address (IP address) is left blank, then the DNS domain names need to be specified

(SMB). WINS allow names to be assigned to IP addresses. A WINS server allows a client (like Shee ta) to ask the WINS server to look up the IP address for hosts specified by name

WUI : Properties Æ Protocol Settings Æ TCP/IP

information is populated automatically.

_____._____._____._____ Ex: 192.168.1.2

Ex: <DNSName>.<company>.com

If DHCP box is check via Web UI, then WINS address information is populated automatically.

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RReemmoottee AAuutthheennttiiccaattiioonn SSeettuupp

The M123/M128 device performs user authentication using Kerberos for windows and Kerberos for Solari s. When enabled, user access to scanning features (excluding scan to mailbox) will be prevented for un-authorized users. Access to the scanning features will be enabled once the user is authenticated by Kerberos.

However, since the username/password provided to utilize the scanning features (i.e. Scan to SMB, Scam to FTP, e-mail, Network Scanning) IS NOT the same username / password used to au thenticate with the Kerberos server, trac king each user when accessing the netwo rking features of the device will not be possible.

The following procedure describes how Kerberos works with different scanning functions.

Scan to E-Mail:

• The user selects <Scan to email>

•

A login/password popup is displayed requiring the user to provide a username and password to the Kerberos server.

• The user enters the login and password.

• The device passes the login and password to the Kerberos server and if a match is found the user is successfully authenticated.

•

“From:” field of the e-mail is automatically populated with the device login name and e-mail address created at the time of the device configuration.

•

If SMTP server requires authentication, the device will use the SMTP username/passw ord c reated at the configuration of the device to send an email to the server.

Scan to FTP/SMB:

• The user selects <Scan to FTP/SMB>

• A login/password popup will be displayed to authenticate users with the Kerberos server.

•

The user enters the login and passwo r d.

• The login and password is passed on to the Kerberos serv er and if a match is found the user is successfully authenticated.

• The user needs to enter a valid login and password for the FTP/SMB server. This may or may not be the use r’s Ke rberos login/password,

rather it is a login/password that is accepted by the FTP/SMB server.

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Network Scanning:

• The user selects <Network Scanning>

• A login/password popup will be displayed to authenticate users with the Kerberos server.

•

User enters the login and password.

•

The login and password is passed on to the Kerberos server and if a match is found the user is successfully authenticated.

• Through the templates/reposito ries, the users will enter a valid login/password for FTP/SMB servers. This may or may not be the user login/password; rather it is a login/password that is accepted by the FTP/SMB server.

• Public templates are accessible to any user. Private templates require a password that may or may not be different from the Kerberos password.

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup Complete DNS/WINS set up if Host names are provided for the mail servers, rather than IP addresses. Refer to Æ Ad vanced Network Setup

Remote Authentication Setup

Field Name Description Location Value

Remote Setup login Enable Remote Authentica tion LUI:

System Settings Æ Login setup/Auditron Administration Æ Remote Login Setup

Remote Server IP Address or Server name.

The IP address or the host name of the Kerberos server.

Note: If server host name is used instead of the IP address, refer to Advanced Network Setup for DNS / WINS settings.

LUI: System Settings Æ System Settings Æ Network Settings Æ Remote Authentication

Default:

ON:

Guest ON: _____._____._____._____ Ex of the IP address:

192.168.1.2

Ex of the host name: Ex:<name>..<company>.com

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Remote Authentication Setup

Field Name Description Location Value

Remote Server Port number Remote Server Realm Name

This is the Port Number use d. Default is 88. Fully qualified d omain which Kerberos serv er supports

Ex: Kerberos.<company>.com

LLDDAAPP SSeettuupp

LDAP, Lightweight Directory Access Protocol, is an I nternet protocol that email programs use to look up contact information from a server. LDAPaware" client programs can ask LDAP servers to look up entries in a wide variety of ways. LDAP servers index all the data in their entries, and "filters"(ex. Search root entr y DN) may be used to select just the person or grou p you want, and return just the information you want. LDAP servers also provide an "authentication" service so that only authenticated users can access the LDAP server. However, most LDAP servers do not requires authentication. Please refer to Appendix A for som e examples on custom fields format as required by dif ferent servers.

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup Complete DNS/WINS set up if a Host name is provided for the LDAP servers, rather than IP addresses. Refer to Æ Advanced Network Setup

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LDAP Setup

Field Name Description Location Value

Directory Server (LDAP)

Primary Server The Primary IP address of the LDAP

Primary Server Port Number

Secondary Server The Secondary IP address of the LDAP

Secondary Server Port Number

Login/password Login and password information

Enable LDAP

server or server Name. If server name is used, ensure that DNS information is properly populated via Centreware Internet Services. Port number of the primary LDAP Server

server or server Name

Port number of the primary LDAP Server

required connecting to the LDAP server

. Note: most LDAP servers don’t require authentication, and therefore the login and password is usually optional.

LUI: System Settings Æ System Settings Æ E- Mail / Fax Settings Æ Address Search (Directory Service)

_____._____._____._____ Ex: 192.168.1.2

OR

Ex:<name>.<company>.com

Ex: Port 389

_____._____._____._____ Ex: 192.168.1.2

OR

Kerberos.<company>.com

Ex: Port 389

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LDAP Setup

Field Name Description Location Value

Search Root entry DN (Distinguished Name

The format of the naming context will vary depending on the LDAP Server being used.

A DN identifies an entry in an LDAP directory. Because directories are hierarchical, DNs identify the entry by its location as a path in a hierarchical tree (much as a path in a file system identifies a file). Generally, a DN begins with a specific common name, and proceeds with increasingly broader areas of identification until the country name is specified.

CN=common name, [OU=organizational unit, O=organization, L=locality, ST=state or province], C=country name

LUI: System Settings Æ System Settings Æ E- Mail / Fax Settings Æ Address Search (Directory Service)

Ex for Active Directory Server:

Rodc.Xerox.com

dc=rodc,dc=Xerox, dc=com

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LDAP Setup

Field Name Description Location Value

Scope of Search Search scope determines how far down

the directory tree to search. There are three values that can be set for scope: base, which; onelevel, which, and subtree which This field narrows the search criteria as defined by the Search Root entry. Options are:

• Root Entry Only -- only searches the same level as the DN defined by the base DN setting

•

One level below Root Entr y only -- will search one level below the base and does not include the root entry

•

All levels below root entry -searches the base entry and everything below the base

Object class of search target

Server Application The choices are

This is like the Wild card. If one enters a string of characters for search criteria then all names that contain that string will be returned.

Active Directory Netware Other Application (ex. Domino)

LUI: System Settings Æ System Settings Æ E- Mail / Fax Settings Æ Address Search (Directory Service)

Ex: *

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LDAP Setup

Field Name Description Location Value

Attribute type of Recipient name

Attribute type of Last Name

Attribute type of First Name

Attribute type of E Mail Address

Attribute type of Custom Item 1

Attribute Name of Custom Item 1

Attribute type of Custom Item 2

Attribute Name of Custom Item 2

Directory searches are often done by searching for a partial name in the common name (cn) attribute.

This is the surname (last name).

This is the given name

LUI: System Settings Æ System Settings

Email address

Æ E- Mail / Fax Settings Æ Address Search (Directory Service)

These fields can be customized. The type holds the value of the field

These fields can be customized. The Name field displays the word

These fields can be customized. The type holds the value of the field

These fields can be customized. The Name field displays the word

Ex: searching for "Flint" within the cn would turn up this entry.

Williams Flintson Barb Flintson Wilma Flintson Etc.

Ex: Flintson

Ex: Wilma

Ex: dino@bedrock.com

Ex: telephoneNumber

Ex: Telephone Number

Ex:

hysicalDeliveryOfficeName

P

Ex: Office

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LDAP Setup

Field Name Description Location Value

Attribute type of Custom Item 3

Attribute Name of Custom Item 3

Maximum search results Search time Out The amount of time it waits to get a

These fields can be customized. The type holds the value of the field

These fields can be customized. The Name field displays the word

The number of requests that LDAP will return (maximum is 100)

response from the LDAP server.

Ex: department

Ex: Department

SSccaann ttoo EEmmaaiill//iiFFaaxx//RReecceeiivvee EEmmaaiill//MMaaiill NNoottiiffiiccaattiioon

Email, iFax, and Receive email at the device requires SMTP (for sending mail) and POP3 (receiving mail) to be populated correctly. If host names are entered for the email servers (i.e. SMTP and POP3) then DNS / WINS information need to be populated correctly.

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup Complete DNS/WINS set up if Host names are provided for the mail servers, rather than IP addresses. Refer to Æ Ad vanced Network Setup

R : Required NR : Not Required

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n SSeettuupp

Scan to Email/iFax/Receive Email/Mail Notification Setup

Field Name Description Location Scan

To Email

Enable “Send Email Port”

Enable Receive Email Port

Enable SOAP Port

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Without enabling this port, Scan to email option will not be made available.

SOAP is a simple XML based protocol to let applications exchange information over HTTP. Or more simply: SOAP is a

LUI: System Settings Æ System Settings Æ Network Settings Æ Port Settings WUI: Properties Æ Port Settings

LUI: System Settings Æ System Settings Æ Network Settings Æ Port Settings

WUI: Properties Æ Port Settings

R R NR R

NR R R NR

R NR NR NR

iFax Receive

Email

Mail Notification

Value

Scan to Email/iFax/Receive Email/Mail Notification Setup

Field Name Description Location Scan

To Email

protocol for accessing a Web Service

Administrator Email Address

Machine Email Address

SMTP Server Address

OR

SMTP Server

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Address used to receive mail notification when device can not connect to the SMTP Server This is the Email address of the device.

The IP address of the SMTP server.

WUI: Properties Æ Machine Details

LUI: System Settings Æ System Settings Æ Network Settings Æ Machine Email Address

WUI: Properties Æ Protocol Settings Æ Email

R R R R

R R NR R _____._____._____.____

iFax Receive

Email

Mail Notification

Value

Ex: admin@<company>.com

Ex: machine@<company.com

Ex – Server Address:

192.168.1.2

y q

Scan to Email/iFax/Receive Email/Mail Notification Setup

Field Name Description Location Scan

To Email

Name (it is better to use the fully qualified domain name)

SMTP User Name and Password

POP3 Server Address

OR

POP3 Server Name (it is better to use the full

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ualified

This is the SMTP server authentication. If SMTP server requires authentication, the a login and password is required for the SMTP server

The IP address of the POP3 server.

LUI: System Settings Æ System Settings Æ Network Settings Æ SMTP Settings WUI: Properties Æ Protocol Settings Æ Email

LUI: System Settings Æ System

R R NR R

NR R R NR _____._____._____.____

iFax Receive

Email

Mail Notification

Value

Ex – Server Name: Name.<company>.com

Ex – Server Address:

192.168.1.2

Ex – Server Name: Name.<company>.com

Scan to Email/iFax/Receive Email/Mail Notification Setup

Field Name Description Location Scan

To Email

domain name) Settings Æ

Network Settings Æ

POP3 Settings POP3 User Name and Password

This is the POP3 server authentication. If POP3 server requires authentication, the a login and password is required for the POP3server

WUI:

Properties Æ

Protocol

Settings Æ

Email

LUI:

System Settings

Æ System

Settings Æ

Network

Settings Æ

POP3 Settings

NR R R NR

iFax Receive

Email

Mail Notification

Value

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Scan to Email/iFax/Receive Email/Mail Notification Setup

Field Name Description Location Scan

To Email

LDAP Remote Address

Book directory server supports Windows 2000 Active Directory, Exchange Server 2000, and Exchange Server 2003 and Novel Netware 5

WUI:

Properties Æ

Protocol

Settings Æ

LDAP

LUI:

System Settings

Æ System

Settings Æ

Network

Settings Æ

Email Settings

Should be set if Global search is required

iFax Receive

Email

NR NR

Mail Notification

Value

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SSccaann ttoo FFTTPP//SSMMBB SSeettuupp

Files can be scanned on the M123/M128 de vice an d r o u ted on to a server or a client using FTP or SMB protocol. Directory structures (repositories) need to be created on the server to hold t he sc anned documents. It is assumed that an FTP server/client or an SMB server/client exists and is configured on the network.

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup Complete DNS/WINS set up if Host names are provided for the mail servers, rather than IP addresses. Refer to Æ Advanced Network Setup

Scan to FTP/SMB Setup

Field Name Description Location Scan

To FTP

Enable “TCP/IP” Port”

Enable “FTP Client” Port

Enable “SMB Port”

Port by which TCP/IP client communicates with the TCP/IP server

Port by which FTP client communicates to the FTP server

Port by which SMB client communicates to the SMB server

WUI: Properties Æ Port Settings

LUI: System Settings Æ System Settings Æ Network Settings Æ Port Settings WUI: Properties Æ Port Settings

LUI:

R R

R NR

NR R

Scan To SMB

Value

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Scan to FTP/SMB Setup

Field Name Description Location Scan

To FTP

System Settings Æ System Settings Æ

Network Settings Æ Port Settings Enable “SNMP” Port.

Enable “SOAP” Port

FTP login and User name

SMB Login and User Name

Repositories

Simple Network Management Protocol

SOAP is a simple XML based protocol to let applications exchange information over HTTP. Or more simply: SOAP is a protocol for accessing a Web Service

Login and password required by the FTP server for Authentication. Login and password required by the SMB server for Authentication. A folder containing the Scanned images.

WUI:

Properties Æ Port Settings

LUI:

System Settings Æ System Settings Æ

Network Settings Æ Port Settings

WUI:

Properties Æ Port Settings

LUI:

System Settings Æ System Settings Æ

Network Settings Æ Port Settings

LUI:

All Services Æ Scan to FTP

LUI:

All Services Æ Scan to FTP

WUI:

Services Æ Job Templates Æ Display

Job Templates Screen Æ File

Repository Setup

R R

R NR

NR R

R R

Scan To SMB

Value

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NNeettwwoorrkk SSccaannnniinngg SSeettuupp

Files can be scanned on the M123/M128 device an d r o u ted on to a server using FTP or SMB protocol. Directory structures (repositories) need to be created on the server to hold the scanned documents. Templates have to be created on the device. The information in the templates will be used to specify the transfer protocol (FPT/SMB) as well as the attributes of the scanned document.

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup. Complete DNS/WINS set up if Host names are provided for the mail servers, rather than IP addresses. Refer to Æ Advanced Network Setup Complete Scan To FTP/SMB dependin g on the type of the protocol that is used by network environment. Refer to Æ Scan To FTP/SMB Templates and repositories must be created through CentreWare Internet Services (r efer to User Guide) or CentreWare Scanning Services.

R: Required O: Optional

Network Scanning Setup

Field Name Description Location Network

Scanning

Templates

Repositories A folder contai ning the Scanned

Centerware Network Scanning

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Templates define the attributes for a particular job, as well as the destination(s) of the sca nned document. Templates can be created using Centerware Internet Services, or Centerware Network Scanning.

images.

Can be used to create templates Must be installed via CD

LUI: Services Æ Job Templates Æ Display Job Templates Screen Æ Template

LUI: Services Æ Job Templates Æ Display Job Templates Screen Æ File Repository Setup

ROM

R

O

Value

SSccaann ttoo MMaaiillbbooxx

p

This feature will allow documents to be stored in to a mailbox for future processing. Internet Services and scan driver utility can be used to create, view, and print documents stored in a mailbox.

Prerequisite

Complete the Network Installation. Refer to Æ General Network Setup.

Scan to Mailbox

Field Name Description Location Scan To

Mailbox

Enable “Salutation” Port

Enable “HTTP” Port

Scan Driver Utility

Centerware Internet Services

Mailboxes must be created.

This port is used for discovering and polling of scanners

WUI:

The Utility that will be installed on the client and allows users to view/print the scanned documents within a mailbox Allows users to view/print the scanned documents within a mailbox Mailboxes need to be created via UI or Internet

LUI: System Settings Æ System Settings Æ Network Settings Æ Port Settings

Protocols Æ Port Settings

LUI: System Settings Æ System Settings Æ Network Settings Æ Port Settings Must be installed via CD ROM O

Using a browser, enter the Machines IP address.

LUI: All Services Æ Setu

Menu Æ

R

O

R

Value

Page 24 of 28 701P42081

Scan to Mailbox

Field Name Description Location Scan To

Mailbox

Services Mailbox

LUI: System Settings Æ Setup Menu Æ Mailbox

Value

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AAppppeennddiixx AA

Examples of Configuring the LDAP Fields on different Severs

This section provides an example of how different LDAP fields can be configured on differe nt servers. Please note that this section does not describe every LDAP field supported by M123/128 device.

Choosing the type of LDAP Server

The SA/KO shall be allowed to choose the type of LDAP server that is being used via the Remote UI from:

•

Exchange

• Domino

• Netscape Directory Services

•

ADS LDAP

• NetWare LDAP

Based on this selection, the user shall be presented with a default mapping of the device display item to the corresponding LDAP field as follows:

NetWare LDAP Default Mapping

Display Item Default LDAP Mapping

Name fullName Email Address mail IFax Address Business Phone telephoneNumber Business Address postalAddress Office physicalDeliveryOfficeName City l State st zip code postal code country co (no entry in client) UID uid

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Domino Default Mapping

Display Item Default LDAP Mapping

Name cn Email Address mail IFax Address Business Phone telephonenumber Business Address postaladdress Office officestreetaddress City l State st zip code postalcode country co UID shortname

Exchange Default Mapping

Display Item Default LDAP Mapping

Name cn Email Address mail IFax Address Business Phone telephoneNumber Business Address postalAddress Office physicalDeliveryOfficeName City l State st zip code postalCode country co UID uid

ADS Default Mapping

Display Item Default LDAP Mapping

Name cn

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Display Item Default LDAP Mapping

Email Address mail IFax Address Business Phone telephoneNumber Business Address postalAddress Office physicalDeliveryOfficeName City l State st zip code postalCode country co UID SAMAccountName

Netscape Default Mapping

Display Item Default LDAP Mapping

Name cn Email Address mail IFax Address Business Phone telephonenumber Business Address postalAddress Office physicalDeliveryOfficeName City l State st zip code postalCode country co UID uid

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Xerox M123, M128 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual