Xerox M118, M118i-6221 User Manual

C OPYRIGHTS

Copyright © 1999–2003 by ScanSoft®, Inc. All rights reserved. No part of this publication
may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into
any language or computer language in any form or by any means, mechanical, electronic,
magnetic, optical, chemical, manual, or otherwise, without prior written consent from
ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed in the United
States of America and the Netherlands.

The software described in this book is furnished under license and may be used or copied only
in accordance with the terms of such license.

MPORTANT NOTICE

I

ScanSoft, Inc. provides this publication “as is” without warranty of any kind, either express or
implied, including but not limited to the implied warranties of merchantability or fitness for a
particular purpose. Some states or jurisdictions do not allow disclaimer of express or implied
warranties in certain transactions; therefore, this statement may not apply to you. ScanSoft
reserves the right to revise this publication and to make changes from time to time in the
content hereof without obligation of ScanSoft to notify any person of such revision or
changes.

RADEMARK REFERENCES

T

ScanSoft, PaperPort , PaperPort Deluxe, ScanDirect, FormTyper, OmniPage, OmniForm, and
SimpleSearch are registered trademarks or trademarks of ScanSoft, Inc. in the United States

and/or other countries.

All other names and trademarks referenced herein are trademarks of ScanSoft or their
respective owners. Designations used by third-party manufacturers and sellers to distinguish
their products may be claimed as trademarks by those third-parties.

ScanSoft, Inc.

9 Centennial Drive
Peabody, Massachusetts 01960

PaperPort SE Getting Started Guide

July, 2003

C ONTENTS

Welcome to PaperPort 5

Installing PaperPort 5
Registration 5
Learning PaperPort 6

Using online Help 6
Using release notes 6

Technical Support 6

Getting to Know PaperPort 7

The PaperPort desktop 7
PaperPort items 8
The Folders pane 8
PaperPort thumbnails 9
The Page View window 11

Acquiring Items 12

Scan to the PaperPort desktop 12
Print to PaperPort 13
Add PaperPort folders 13
Import files 14
Download pictures from your camera 14

Touching Up Images 14

Image editing tools 15

PaperPort Getting Started Guide iii

Annotating Pages 16

Annotation tools 17

Filing Items 18

Work with PaperPort folders 18
Color-code folders 18
Work with items 19
Add search criteria to items 19

Finding Items 20

Find items by their properties 20
Use the Search pane 20

Sharing Files 21

iv Contents

Sending Items to Other Programs 22

Adjust Send To options 23
Customize the Send To bar 23
Send items as E-mail attachments 24

Converting Items 25

Convert items to image formats 25
Convert images to text 25

Welcome to PaperPort

Welcome to the PaperPort Getting Started Guide. PaperPort provides the easiest
way to turn paper into organized digital documents that everybody in an office
can quickly find and use. PaperPort works with scanners, multifunction printers,
and networked digital copiers to turn paper documents into digital documents. It
then helps you to manage them along with all other electronic documents in one
convenient and easy-to-use filing system.

PaperPort’s large, clear thumbnails allow you to visually organize, retrieve and use
your scanned documents. PaperPort’s editing tools ensure that scanned
documents will look great while the annotation tools let you add notes and
highlights to any scanned image.

Installing PaperPort

You can install PaperPort from a CD or from the Web.

The PaperPort installation program provides easy step-by-step instructions.

ollow the instructions on each screen to install the software.

F

Registration

Registration enables you to take full advantage of ScanSoft product support and
to receive notifications of product updates.

When you finish installing PaperPort, you are prompted to register online. If you
want to update your registration information, you can always go to the ScanSoft,
Inc. web site at

http://www.scansoft.com.

PaperPort Getting Started Guide 5

Learning PaperPort

This guide introduces you to PaperPort and shows you how PaperPort can help
you manage your information. Additional sources of information to help you
learn how to use PaperPort include online Help, Release Notes, and the ScanSoft
web site.

Using online Help

The PaperPort online Help includes comprehensive information on features,
settings, and procedures. Help is available from the PaperPort Help menu.

Additional technical support, including technical notes, frequently asked
questions, software updates, and more is available on the PaperPort Help menu.

Using release notes

PaperPort Release Notes provide important information about this release of
PaperPort. This document is included on the installation CD, on the PaperPort
Help menu, and as a sample document on the PaperPort desktop.

Technical Support

6 Welcome to PaperPort

Visit http://www.scansoft.com for information about your support policy, local
support contacts, and product updates. Before contacting ScanSoft, be sure to
read the user documentation and review the Release Notes.

Main toolbar

S

Getting to Know PaperPort

This section introduces you to the different parts of PaperPort. Refer to the
PaperPort Help for detailed information about all these topics.

The PaperPort desktop

The PaperPort desktop appears with the Folders pane when you first start the
program. It displays your documents, as well as the tools you can use to manage
them. PaperPort offers all the tools necessary to organize, find, and use
documents and images.

Folders

end To Bar

PaperPort Getting Started Guide 7

Document
thumbnails

Desktop

PaperPort items

The documents and photographs you acquire in PaperPort are called items.
There are two types of items: image items and text items.

Image items are scanned documents, photographs, and other digital items in an
image format, such as PDF, JPEG, TIFF, or PaperPort Image (.max).

You create image items from documents, photographs, line art, or other items
that you scan, copy, or bring in to the PaperPort desktop.

Text items are documents that contain editable text, such as Word (.doc),
HTML, and Excel files, and are created by word processing and other text-based
applications.

You can quickly send an item to another program without leaving the PaperPort
program. PaperPort supports a wide variety of programs including word
processing, spreadsheet, fax, Internet e-mail, graphics, optical character
recognition (OCR), and online services programs.

PaperPort includes a Samples folder containing items to demonstrate some of the
types of items you can keep on the PaperPort desktop.

The Folders pane

The Folders pane presents a hierarchical view of your PaperPort folders, similar
to the view you see in Windows Explorer.

PaperPort installs a PaperPort folder named My PaperPort Documents into your
My Documents folder. If you are using a multi-user system, each user has their
own My PaperPort Documents folder.

The My PaperPort Documents folder contains several subfolders whose names—
such as Articles, Business Cards, Photographs, and Receipts—illustrate the
different ways you can organize your items in PaperPort.

The Samples folder contains sample documents and photographs to help you get
started using PaperPort.

8 Getting to Know PaperPort