Xerox FreeFlow Web Services 9.0 Assembly Supplement

Software Version 9.0 702P00861 October 2012

FreeFlow® Web Services

Book Assembly Supplement

Copyright © 1996-2012 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design®, FreeFlow®, FreeFlow Output Manager®, and FreeFlow Process Manager® are trademarks of Xerox Corporation in the United States and/or other countries. BR#3102

While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.

Printed in the United States of America. Companies, names, and data used in examples herein are fictitious unless otherwise noted. Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be

corrected in subsequent editions.

Document Version 1.0: (October 2012).

Table of Contents

Introduction ............................................................................................................ 5

Navigating this Document ............................................................................................................... 6

Book Assembly Setup ......................................................................................................................... 7

Book Assembly Printing Workflows and JDF Job Tickets................................................... 7

Supported JDF Job Ticket Parameters ........................................................................... 8

FreeFlow Print Server Stock Library/ Printer Setup ................................... 9

Configure the FreeFlow Print Server Stock Library ................................................... 9

Create a FreeFlow Print Server Print Queue ............................................................. 12

Load and Validate Xerox Printer Trays ....................................................................... 12

Workflow 1: FreeFlow JMF Service Print Workflow ............................... 15

FreeFlow JMF Service ....................................................................................................................... 15

Summary of Steps ................................................................................................................ 15

Installing JMF Service on the Web Service Server ................................................. 16

System Check .......................................................................................................................... 16

Create Users & Groups ........................................................................................................ 16

JMF Service Printer Registration .................................................................................... 17

CLI Command Line Interface .......................................................................................... 18

FreeFlow Web Services Server ..................................................................................................... 19

Check Stock Library .............................................................................................................. 19

Define a JMF Output Device for Book Assembly ................................................... 19

Create a Book Assembly Job Type ................................................................................ 21

Validate the Book Assembly Job Type ........................................................................ 24

Workflow 2: FreeFlow Output Manager® Print Workflow .................. 25

FreeFlow Output Manager ............................................................................................................ 25

FreeFlow Web Services Server ..................................................................................................... 27

Check Stock Library .............................................................................................................. 27

Define Output Device for Book Assembly ................................................................. 27

Create a Book Assembly Template ............................................................................... 28

Validate the Book Assembly Template ...................................................................... 29

Book Assembly Use Case Example .............................................................. 31

Saddle Stitched Booklet ................................................................................................................. 31

Additional Setup Procedures ........................................................................................................ 37

FreeFlow JMF Service Setup ............................................................................................. 37

FreeFlow Output Manager

Setup ............................................................................... 41

Book Assembly Supplement

iii

Introduction

This guide describes how to integrate FreeFlow® Web Services with the Book Assembly optional module. Web Services Book Assembly allows customers to take multiple files and file types, perform a soft-proof and dynamically create bound books or other finishing options from virtually any location.

• The actual routing of the job is normally assigned as part of the pricing setup of a template or job type. The JDF information is sent via JMF messages to the next module in the workflow

• A FreeFlow Web Services Output Device is created to route the jobs to the appropriate FreeFlow module

For more information on all Web Services printing workflows, and integrations with other FreeFlow applications, refer to the FreeFlow Web Services Print Service Provider Guide.

Book Assembly Supplement 5

Introduction FreeFlow® Web Services

Use Case

Navigating this Document

Workflow 1

Print Workflow using FreeFlow JMF Service

FreeFlow JMF Service

Web Services Server

Introduction

Book Assembly Setup

Book Assembly Printing Workflows and JDF Tickets

FreeFlow Print Server Stock Library / Printer Setu

Select Workflow

Execute Steps

Web Server

Web Services Book Assembly

Workflow 2

Print Workflow using FreeFlow Output Manager

FreeFlow Output Manager

Web Services Server

Additional References for Book Assembly

• FreeFlow Web Services Print Buyer Guide

• FreeFlow Web Services Print Service Provider Guide

• FreeFlow JMF Service User Guide

• FreeFlow Print Server on-line help

Reference materials may be obtained from the Xerox Analyst or by visiting the Support and Drivers section on xerox.com.

6 Book Assembly Supplement

FreeFlow® Web Services Introduction

Book Assembly Setup

1. FreeFlow Print Server

- Configure the FreeFlow Print Server Stock Library

- Create a FreeFlow Print Server printer queue for the Book Assembly print workflow

- Load and validate applicable stocks in Xerox printer trays

2. Select a Web Services Book Assembly Print Workflow

- Workflow 1: FreeFlow JMF Service Print Workflow

• Install FreeFlow JMF Service co-resident on the Web Services server and configure JMF Service

- Workflow 2: FreeFlow Output Manager

• Configure print queue on FreeFlow Output Manager

In both printing workflows, the JDF ticket with the job properties associated with the Book Assembly job is routed to the FreeFlow Print Server (DFE). JMF messaging is used to communicate the status of the job through the printing workflow back to the Web Services Production Queue.

3. FreeFlow Web Services

- Check Stock Library with Print Server Stock Library

- Define a FreeFlow Output Device for the Book Assembly print workflow

- Create a Book Assembly Template

Print Workflow

Book Assembly Printing Workflows and JDF Job Tickets

FreeFlow Web Services achieves automation in production printing by implementing JDF/JMF Printing Workflows in combination with Xerox production printers.

For more information on all Web Services printing workflows, and integrations with other FreeFlow applications, refer to the FreeFlow Web Services Print Service Provider Guide.

Select a Print Workflow and follow the instructions to setup and configure each FreeFlow component for Book Assembly. FreeFlow Web Services Book Assembly can only be used with the following JDF/JMF printing workflows:

1. FreeFlow JMF Service: installed on the same server as FreeFlow Web Services

- Workflow 1: FreeFlow JMF Service Print Workflow

2. FreeFlow Output Manager: a specific queue is selected in FreeFlow Output Manager

- Workflow 2: FreeFlow Output Manager Print Workflow

Both workflows use JDF digital printing Process for Book Assembly jobs. The job ticket parameters supported in the JDF ticket are outlined in Supported JDF Job Ticket Parameters on the next page.

A Web Services Output Device is created to route the job to the appropriate FreeFlow component in the printing workflow.

Book Assembly Supplement

Introduction FreeFlow® Web Services

Note

The FreeFlow Process Manager Web Services supports submission of standard jobs (i.e., no page exceptions) to Process Manager via JDF Intent, which does not carry the necessary JDF parameters required to process a Book Assembly job. Refer to the Web Services Print Service Provider Guide for more information on supported printing workflows for Process Manager

workflow cannot be used with Web Services Book Assembly.

Supported JDF Job Ticket Parameters

Since JDF is an emerging standard, not all possible job ticket attributes from FreeFlow Web Services are currently supported by the JDF printing path. When following one of the two printing workflows (JMF Service or Output Manager), the job parameters below can be transferred via JDF process:

• Number of Copies

• Media (weight, size, color, type)

• Sides imaged (one side, two sides, head-to-toe)

Finishing

• Saddle Stitch (fold and stitch)

• Folding

Covers (for Book Assembly)

• Add Front Cover (media, print on front, print on back)

• Add Back Cover (media, print on front, print on back)

Insert Tabs (for Book Assembly)

• Insert after page number

• Media (weight, size, color, type, sequence number)

• Tab Text

Exceptions Pages (for Book Assembly)

• Media (weight, size, color, type)

• Sides imaged (one side, two sides, head-to-toe)

8 Book Assembly Supplement

FreeFlow Print Server Stock Library/ Printer Setup

FreeFlow Print Server requires the following setup:

• Configure the FreeFlow Print Server Stock Library.

• Create a FreeFlow Print Server printer queue for Book Assembly print workflow.

• Load and validate applicable stocks in Xerox printer trays.

Note

You must configure the Web Services Stock Library with the required stocks before creating a Book Assembly template and assigning the stock to the template.

Configure the FreeFlow Print Server Stock Library

Create the stock in the FreeFlow Print Server Stock Library that will be used in the FreeFlow Web Services Book Assembly workflow for all supported segments of the Book Assembly.

• To set up FreeFlow Print Server Stock Library parameters, refer to the FreeFlow Print Server online help: Adding a new stock.

Important Note

The FreeFlow Print Server Stock Library must match both the Web Services Stock Library and the stock assigned to the Book Assembly template. See figures below, and refer to Section 2: FreeFlow JMF Service Print Workflow; Create a Book Assembly Job Type for more information

FreeFlow Print Server Stock Library

A B C D E

Book Assembly Supplement 9

FreeFlow Print Server Stock Library / Printer Setup FreeFlow® Web Services

Web Services Stock Library

ABC DE

Note

To determine the JDF ticket properties supported on the Web Service JDF Ticket for the FreeFlow Print Server, refer to: Introduction; Supported JDF Ticket Parameters.

FreeFlow Print Server / Web Services Stock Library Fields

FreeFlow Print Server Stock Library

10 Book Assembly Supplement

FreeFlow® Web Services FreeFlow Print Server Stock Library / Printer Setup

FreeFlow Web Services Stock Library

Note

The Web Services Stock Library provides several Paper Stock Coating options to choose from, and not all options map to a corresponding coating attribute on the FreeFlow Print Server. The option(s) defined for each stock in the Web Services Stock Library should match the attribute selected for the stock on the FreeFlow Print Server exactly. In addition, the options defined for each side of the stock (front/back) should be identical

Book Assembly Supplement

FreeFlow Print Server Stock Library / Printer Setup FreeFlow® Web Services

Create a FreeFlow Print Server Print Queue

Create a Printer Queue on the FreeFlow Print Server for Book Assembly Jobs.

• To set up a FreeFlow Print Server Print Queue parameters, refer to the FreeFlow Print Server online help: How do I create a queue?

Ensure that all the stocks used in the Web Services Book Assembly workflow have been defined in both the FreeFlow Web Services Stock Library and the FreeFlow Print Server Stock Library. Refer to FreeFlow Print Server Stock Library / Printer Setup; Configure the FreeFlow Print Server Stock Library for more information.

The stock selected in the window [Adding a Print Queue] is the default stock used for jobs that are submitted that have no stock specified. This stock is also used when Print Queue Override is selected.

In some cases, the default stock corresponds to the stock required to run the job at the printer, which represents the main body of the job; all other pages are treated as Exception Pages. If, for example, the Book Assembly job requires “Letter 90 gsm” and “Tab (9x11)” stock, and one of the paper trays on the FreeFlow Print Server is “unspecified” – when the job is processed, the Print Server may request a third stock even though it is not used in the job.

Load and Validate Xerox Printer Trays

12 Book Assembly Supplement

FreeFlow® Web Services FreeFlow Print Server Stock Library / Printer Setup

FreeFlow Print Server Exception Pages

All the jobs that are received from a Web Services Book Assembly workflow will appear in the FreeFlow Print Server designated Printer Queue as Exception Pages.

For more information regarding the JDF ticket properties supported on the Web Service JDF Ticket for the FreeFlow Print Server, see figures below, and refer to Introduction; Supported JDF Ticket Parameters.

FreeFlow Print Server Stock Library / Printer Setup is now complete. To continue, select a Print Workflow in the sections that follow to setup and configure each FreeFlow component for Book Assembly.

Book Assembly Supplement

Workflow 1: FreeFlow JMF Service Print Workflow

FreeFlow JMF Service

FreeFlow Web Services Book Assembly workflow is supported through FreeFlow JMF Service, which is available independent of the Web Services software. Customers may acquire the JMF Service software by contacting their Xerox Analyst or by downloading it from the Support and Drivers section on xerox.com.

Note

The JMF Service software must be installed co-resident on the Web Services server

The JDF ticket with the job properties associated with the Book Assembly job are routed to the FreeFlow Print Server (DFE). JMF messaging is used to communicate the status of the job through the printing workflow back to the Web Services Production Queue.

Summary of Steps

1. Install FreeFlow JMF Service co-resident on the Web Services server

2. Perform a System Check

3. Create Users & Groups

4. Run Printer Registration

5. Execute key CLI (Command Line Interface) commands

Reference Materials

• FreeFlow JMF Service User Guide

The FreeFlow JMF Service User Guide contains install instructions, and a complete list of syntax for the CLI (Command Line Interface).

Book Assembly Supplement 15

FreeFlow JMF Service Print Workflow FreeFlow® Web Services

Installing JMF Service on the Web Service Server

FreeFlow JMF Service is intended to run on a single host and cannot reside on the same server with any other FreeFlow applications except Web Services.

The logged on user must have administrator rights to install programs on a Windows platform. The installation will ask for the following information:

• Installation root directory. The default is [C:\Program Files\Xerox\FreeFlow JMF Service]

Perform the steps below to install the JMF Service application. If the install program does not start automatically, double-click the install.exe file.

1. Select a language from the pull-down menu. Click <OK>.

2. Click<Next> in the Introduction screen.

3. In the Software License Agreement screen, select [I accept...] to accept the End User License Agreement. Click <Next>.

4. In the [Choose Install Set] screen, select both [FreeFlow JMF Service] and [Printer Registration]. Click <Next>.

5. In the [Choose Install Folder] screen, accept the default install directory or enter an alternate install location. Click <Next>.

6. In the [Choose Shortcut Folder] screen, select a Shortcut Folder option. Click <Next>.

7. Review the install options at the Pre-Installation Summary screen. Click <Install>.

8. Select [Done] to complete the software installation and reboot the system.

After you reboot the system, under [Start: Xerox FreeFlow Software: FreeFlow JMF Service], the following shortcuts are available:

• Services – this shortcut is used when stopping and starting the FreeFlow JMF Service

• Command Line – this shortcut is used to invoke the FreeFlow JMF Service CLI commands

System Check

At the Installed Products dialog, ensure that the [FreeFlow JMF Service] checkbox is selected. Click <OK>.

Create Users & Groups

FreeFlow JMF Service relies on the underlying Operating System security mechanism for authentication. All authenticated users must have an account on the host on which JMF Service is running. Authorization is enforced through the Command Line Interface (CLI), which must reside on the same host on which JMF Service is running.

The CLI uses the credentials associated with the logged in user for authorization purposes. Only a single access level is supported: Xerox FreeFlow JMF Service Administrators.

Prior to executing any CLI commands, this group must be created and the user must be associated with it.

Perform the following to configure the user group:

1. Right-click [My Computer] and select [Manage].

2. Open the Local Users and Groups folder and open the Groups folder.

3. Select the [Xerox FreeFlow JMF Service Administrators] Group.

4. Add users to the group. If necessary, first create any specific users whom you want to have access to the application.

16 Book Assembly Supplement

FreeFlow® Web Services FreeFlow JMF Service Print Workflow

Note

It is important to add the user who set up and administers the Web Services server to this group.

5. Close the [Computer Management] window and login as one of the users added to the Xerox FreeFlow JMF Service Administrators group.

JMF Service Printer Registration

Only those users who are members of the Xerox FreeFlow JMF Service Administrators group can add or edit a Xerox printer in the Printer Registration application.

Close the [Computer Management] window and login as one of the users added to the group:

1. Select [Programs: Xerox FreeFlow Software: Printer Registration].

2. Select [Add] to add the Xerox Printer.

3. The Add Printer Wizard displays.

Book Assembly Supplement

FreeFlow JMF Service Print Workflow FreeFlow® Web Services

4. Enter the IP address or Printer Name and click <Identify configuration>. The application will automatically identify the printer model and controller type.

5. Select the queue, enter the Queue name and click <Finish>.

6. Select [Start: Programs: Xerox FreeFlow Software: Xerox FreeFlow JMF Service: Command Line].

CLI Command Line Interface

FreeFlow JMF Service does not maintain its own list of configured production printers. You must use the FreeFlow Printer Registration application to add and configure printers.

Once you have added the necessary production printers, you will need to bring up a Command Prompt and use the following JMF Service CLI commands to register the printers into the FreeFlow JMF Service:

18 Book Assembly Supplement

FreeFlow® Web Services FreeFlow JMF Service Print Workflow

1. Invoke the “xomupddev” command to retrieve the list of updated printers from the Printer Registration application. For information on how to use the FreeFlow Printer Registration application, refer to online help for that application.

2. Invoke the “xomlisdev” command. This command displays the printers updated in the JMF Service.

FreeFlow Web Services Server

The FreeFlow Web Services server requires the following:

• Check Stock Library with Print Server Stock Library

• Define a FreeFlow Output Device for the Book Assembly print workflow

• Create a Book Assembly Template

Check Stock Library

Check the Web Services Stock Library with the Print Server Stock Library.

Note

You must configure the Web Services Stock Library with the required stocks before creating a Book Assembly template and assigning the stock to the template. Refer to Section 1: FreeFlow Print Server Stock Library / Printer Setup for more information

Define a JMF Output Device for Book Assembly

To create a FreeFlow Output Device for FreeFlow JMF Service:

1. Select [Settings: Output Devices].

2. Click <Add>; the [Add Device] dialog box appears.

3. In the Device Name field, type a <name>.

4. In the Device Group dropdown list, select [Digital].

5. In the Machine Type dropdown list, select [FreeFlow JMF Service].

6. Click <OK>.

7. In the Press Sheet Sizes sub-panel, select the sizes.

Book Assembly Supplement

FreeFlow JMF Service Print Workflow FreeFlow® Web Services

Note

The Device Description name can be changed.

Output Channels Setup

To setup the path for the job files and Job Tickets to be transferred to the JMF Service after approval of a job:

1. Select the [Output Channels] tab.

2. Select the [JMF over HTTP] option button.

3. Select the [Device supports multi-queue system] checkbox.

4. In the Port field, type <7781>.

Note

Port 7781 is the FreeFlow JMF Service server's default port.

5. In the IP Address field, type the <IP address> or the server <host name> where JMF Service is installed (i.e., FreeFlow Web Services IP address).

Note

Do not use localhost in place of the IP address as it will cause job transmission problems or failures. Input the IP address only.

6. To enable this submission path in FreeFlow Web Services, select [Proc_DigitalPrinting_1.2_General.jdf].

Enter the IP address where JMF Service is installed. Do not change the Port field

Set the Produce JDF Output field to:

Proc._DigitalPrinting_1.2_General

Registered Printers / Queues

7. Click <Save>.

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In addition to FreeFlow JMF Service (see Section 2: FreeFlow JMF Service Print Workflow), FreeFlow Web Services Book Assembly workflow is supported through FreeFlow Output Manager. In both printing workflows, the JDF ticket with the job properties associated with Book Assembly is routed to the FreeFlow Print Server (DFE). JMF messaging is used to communicate the status of the job through the printing workflow back to the Web Services Production Queue.

Print Workflow

To configure a Print Queue on FreeFlow Output Manager for a Book Assembly workflow:

1. Click <Queue Manager>.

2. In the next window, enter a <name> in the Queue Name field.

Book Assembly Supplement 25

FreeFlow Output Manager® Print Workflow FreeFlow® Web Services

3. Click <Next> and select the required printer for Associated Printers. Click <Next>.

4. Click <Create Queue>.

5. Click <Edit Queue Properties>.

6. Under Basic Properties, select [Yes] in the Accepting Jobs and Release Jobs fields.

7. Select the [Xompdlana.bat] checkbox, and select the [Preprocessing Program] option under Job Processing Options.

8. Select the [Supported] checkbox, and in the Keep Completed Jobs fields for [Minimum], [Maximum] and [Default] options, respectively, select [3 days].

26 Book Assembly Supplement

FreeFlow® Web Services FreeFlow Output Manager® Print Workflow

9. Under [Paper Stock], enter <1-254> instead of 0-254 in the Order field.

13. Click <OK> to save the changes.

FreeFlow Web Services Server

The FreeFlow Web Services server requires the following:

• Check Stock Library with Print Server Stock Library

• Define a FreeFlow Output Device for Book Assembly print workflow

• Create a Book Assembly Template

Check Stock Library

Check the Web Services Stock Library with the Print Server Stock Library.

Note

Define Output Device for Book Assembly

To set up the Output Device on the Web Services server:

1. Log in as the Print Provider. i. Navigate to [Print Settings: Production: Output Devices].

2. Create an Output Manager Output Device: i. Click <Add> under [Output Devices]

ii. Enter values in the following fields:

a) Device Name: <Any Custom Name> b) Device Group: <Digital> c) Machine Type: <FreeFlow Output Manager>

Book Assembly Supplement

FreeFlow Output Manager® Print Workflow FreeFlow® Web Services

3. Click <OK> and navigate to [Output Channels].

4. Select [JMF over HTTP].

5. Enter the <IP address> of the system on which FreeFlow Output Manager is installed.

6. In the port field, enter <7781>.

7. Select the [Proc_DigitalPrinting_1.2_General] option for Production JDF Output field.

8. Click the <Device support multi queue system> link.

9. Select [Available Queues], and select the queue created above.

Create a Book Assembly Template

1. Create the template. i. In the Main menu, select [Accounts: Store Setup: Templates]

ii. In the Accounts area, select the Print Buyer account for which you are creating the

template.

iii. In the Template List area, click the <Create a New Book Assembly Template> link.

The [Upload Files] window is displayed.

2. Upload the files. i. In the [Upload Files] window, click <Browse...>; choose a file that will be in the book,

and click <Open>.

ii. Click <Upload> to add the file to the book. The file will be listed in the Uploaded Files

list on the right.

iii. Repeat this process to add other files (e.g., cover file, other book files). iv. Click <Continue>. The [Define Binding Style] window is displayed.

28 Book Assembly Supplement

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FreeFlow Output Manager® Print Workflow FreeFlow® Web Services

6. Select [Tasks: Production] and check that the job was added to the queue.

7. Verify that the job contains the correct imposition and verify the job ticket details.

8. Click <Approve> to move the job to the Printing Queue, and check that the job was sent to

the correct Output Devices.

30 Book Assembly Supplement

Book Assembly Use

Case Example

There are many ways to setup and use the Book Assembly module in FreeFlow Web Services. This section includes the setup instructions for 1 common scenario:

• Saddle Stitched Booklet

To take full advantage of the job ticketing features, we will use either FreeFlow JMF Service or FreeFlow Output Manager sections later in this chapter that cover the specific setup procedures for JMF Service and Output Manager.

to pass a JDF job ticket to the FreeFlow Print Server. There are

Saddle Stitched Booklet

It is quite common for customers to upload 8.5x11 documents to be imposed onto 11x17 sheets, which are then stitched and folded to a final size of 8.5x11. In the following example, we will upload 2 or more documents, specify the page for the front cover file, and submit the job. Imposition is done in Web Services before transferring the job to either JMF Service or Output Manager.

1. Log into FreeFlow Web Services as a Print Service Provider.

2. Navigate to [Print Settings: Production: Paper Sizes].

3. Make sure that 11x17 paper size is listed. If not, select [New Size]; enter a name: 11x17,

Width: 11, Height: 17, and click <Save>.

4. Navigate to [Print Settings: Production: Stock Library]. Configure the required stocks on both the printer and the Web Services Stock Library. Create two stocks as indicated in the table below:

Note

The names must match exactly the names defined in your printer’s Stock Library:

Saddle Stitched Cover Saddle Stitched Book Block

Name: Cover ! 11x17 Name: Standard ! 11x17

Size: 11x17 Size: 11x17

Color: White Color: White

Type: Plain Type: Plain

Weight: 220 GSM Weight: 90 GSM

Book Assembly Supplement 31

Book Assembly Use Case Example FreeFlow® Web Services

5. Select [Print Settings: Job Business Flow: Book Assembly: Saddle Stitch].

6. Under [General: Spine] select [Fixed] and set the Width to <0>.

7. Select the [Splitting] tab and deselect the [Split] options (see below).

Note

You only need to split these sections if the Printer (output device) does not support the different stocks that will be defined for Saddle Stitched booklets in the upcoming steps. When splitting, the sections of the booklet are printed separately.

8. Select the [Edit Imposition] icon

9. Select a previously defined Output Device (e.g., DC700_JMF_SS) that uses “JDF Process: Proc_DigitalPrinting_1.2_General.” This output device should have the 11x17 page size enabled.

under Summary.

32 Book Assembly Supplement

FreeFlow® Web Services Book Assembly Use Case Example

10. Program the imposition as follows: i. [Press Sheet Size]: 11x17, [Orientation]: Landscape, [Imposition Method]: Multiple-

Up, [Work Style]: Work and Back (Top-Top 2 plates), [Page Order]: Saddle-Stitched.

11. Click <OK>.

12. Select the [Page Size] tab.

13. Make sure the [8.5x11] and [11x17] checkboxes are selected.

Note

The Page sizes defined above are what will show up as options to the Print Buyer during Book Assembly.

14. Under [Components], select [Color Pages 2 sides].

Note

The Components that are defined can be used for all Book Assembly jobs. As such, it is suggested to create individual components for each Book Assembly type. This will reduce confusion for the Print Buyer as it will prevent them from selecting options that do not apply to the Book Assembly job type.

15. Make sure the checkbox for [Two Sides] is selected to allow duplex printing on this stock.

Book Assembly Supplement

Book Assembly Use Case Example FreeFlow® Web Services

Note

There are 3 kinds of Components: Pages, Tabs, and Cover. When you use different Component Types in one job it has significant impact on the workflow. Each component type will get imposed separately. In the case of a Saddle Stitched booklet, if you use a Component Type: [Cover], those pages will be imposed first and then the next component type (i.e.: Pages) will be imposed. This can explain why you may not get the final expected imposed results.

16. Select the [Paper Selection] tab.

17. Create a [Paper Category] for the customer to choose from (you can have several). The name of this category appears in the [Paper Selection] drop down menu for the Print Buyer. Examples of categories that might appear: Uncoated, Glossy, Standard, High Quality, etc.

18. Click the <Add Paper> button under the Paper List. Select a stock from the Web Services Stock Library. Make sure it is the 11x17 size. This will link a stock to a specific Paper Category.

19. Select the [Color Channels] tab. Click <Process> to allow Color.

20. Select the [Finishing] tab and deselect the [Activate Laminating] checkbox.

21. Click <Save>.

22. Under [Components], with the [Color Pages 2 sides] highlighted, click the <Duplicate> icon.

23. Name the new Component: <Saddle Stitch Cover>.

Note

By duplicating the [Color Pages 2 sides] component, we are creating a Component Type of Pages, which we are only naming as a cover. This allows us to impose the entire job together (same Component Types) while allowing page exceptions for a heavy weight stock. If you create a new Component Type of Cover, then it will break apart the job during imposition.

34 Book Assembly Supplement

FreeFlow® Web Services Book Assembly Use Case Example

24. Select the new Saddle Stitch Cover component, and then the [Paper Selection] tab.

25. Rename the [Paper Category] to <Standard Cover>. Remember, this is what the Print Buyer will see in the drop down menu so make it meaningful to the Print Buyer.

26. Under the [Paper] List, highlight the existing stock and click <Remove Paper>.

27. Click <Add Paper> and choose a heavy weight 11x17 cover stock from the Stock Library.

28. Click <Save>.

29. Log in to Web Services as a Print Buyer to a site that has Book Assembly ordering – like the test account, for example.

30. Select [Order a Book Assembly] job and click <Start Printing>.

31. Select [Browse], choose a cover file, and click <Upload>.

32. Select [Browse], choose a file for the main book file and click <Upload>.

33. Click <Continue>.

34. Select the [Saddle Stitch] radio button and [8.5x11] or [Letter] for the Book Assembly size.

35. Click <Continue>.

36. Select the page for the front cover.

37. Under [Change Properties for Selected Pages], select the [Saddle Stitch Cover] type and click <Apply>.

38. All the other pages should default to: [Color Pages 2 sides].

39. (Optional) Click <PDF Preview>.

40. Click <Add to Cart and Checkout>. Complete the checkout process.

41. Log in to Web Services as the Print Provider.

Book Assembly Supplement

Book Assembly Use Case Example FreeFlow® Web Services

42. Select [Tasks: Production] to show all jobs in the production queue.

43. Notice the Output Device above highlighted in red.

44. Select the [Device and Imposition] button to check and update the settings. For the purposes of this scenario, change the Output Device to <DC700_JMF_SS> and reset the imposition as defined earlier in step 6.

45. Click <OK>.

Note

After changing the Device and Imposition settings, the job will disappear from the Production Queue. You need to manually refresh the window by selecting [Show All] or the [Refresh] icon.

46. Select [Approve]. The job will be submitted to the specified Output Device via JMF.

47. Select [Tasks: Printing]. This will show jobs submitted to print and their status. The status icons appear below:

48. If you see the icon with the Arrow and Red exclamation, there has been an internal error. You may need to recheck your JMF setup, or there is a communications error.

Note

Due to the JMF Service being a command line application, it can be difficult to troubleshoot files not arriving at the Output Device. It is usually easier to rebuild and re-sync the JMF printers than to troubleshoot the problem. The re-sync process “xomupddev” does not take effect for printers that have active jobs in them through JMF submission. Refer to the FreeFlow JMF Service User Guide for more information.

49. If you are submitting the job through Output Manager, log into Output Manager.

50. Select the [Job Manager] tab. Select the new job and click <View Job Properties>. You should see the job ticketing under the [Output] and [Special Pages] areas.

51. Check the FreeFlow Print Server for the job. The following information should have made it to the printer: Job Name and #, Quantity, Saddle Stitched, Special Pages. The size of the job should be "11x17." You can check this by right clicking on the job and selecting [Properties] and then the [Special Pages] tab. The Saddle Stitched imposition should appear under the [Stapling / Finishing] area and will probably read “Bi-Fold Stapled Multiple Sheets”. If your printer does not support Saddle Stitch, then this information will be lost / ignored.

36 Book Assembly Supplement

FreeFlow® Web Services Book Assembly Use Case Example

Additional Setup Procedures

The following sections describe the setup procedures for FreeFlow JMF Service and FreeFlow Output Manager

FreeFlow JMF Service Setup

Note

The JMF Service can accept either JDF Intent or JDF Process jobs from Web Services. Book Assembly jobs should only use JDF Process, which appears in Web Services as: “Proc_DigitalPrinting_1.2_General”

Set up printers in Printer Registration on the Web Services server:

1. Select [Start: Programs: Xerox FreeFlow Software: Print Administration: Printer Registration].

Note

Printer Registration should be run on the Web Services server and not set to pull the Registered Printers from a remote system. The synchronize step below may not work with a remote system.

2. A list of products will appear. At a minimum, select the options listed below and click <OK>.

3. Click <Add>.

4. Enter the <IP address> of the printer and click <Identify Configuration>.

Note

The printer information should update automatically. If it is not a FreeFlow Print Server then you might need to input the printer model and controller type manually.

Book Assembly Supplement

Book Assembly Use Case Example FreeFlow® Web Services

5. Click <Next> and <Next> again. Do not select the checkbox to ‘Automatically register all queues at printer.’

6. Click <Retrieve Queue List>. The default queue set as the FreeFlow Print Server will appear.

7. From the drop down menu, select the appropriate queue.

8. Enter a <Custom Name> for the printer. This name will only appear in printer registration and in the queue selection later in the Web Services Output Device selection.

9. Click <Next>.

10. From the drop down menu, select [FreeFlow Output Manager

Note

While not actually connecting to FreeFlow Output Manager, this is really simply intended to serve as a production print path.

38 Book Assembly Supplement

FreeFlow® Web Services Book Assembly Use Case Example

11. Click <Finish>. The printer is now ready for use in Printer Registration.

12. From a command line (DOS Prompt) type: <xomupddev> <Enter> to synchronize printers with JMF Service.

Note

A message will only be displayed if there is an error.

13. To see the active JMF Printers, from a command line type <xomlisdev> <Enter>.

14. JMF Printers are now ready for use in Web Services.

15. Select [Print Settings; Output Devices: Add].

16. Enter the <Device Name>, select [Digital] in the Device Group field, and select [FreeFlow JMF Service]. Click <OK>.

Note

Use a descriptive name for your printer. Include information like the ‘Printer_SubmissionMethod_Asst.’ For example, when setting up a printer for Book Assembly jobs use a name like “DC700_JMF_BA” where “BA” designates Book Assembly and will use JDF Process

Book Assembly Supplement

Book Assembly Use Case Example FreeFlow® Web Services

17. Update the Device Description to match the name of the Output Device.

18. Select the Paper sizes available for printing. You should have at least 8.5x11 and 11x17 defined.

19. Select the [Output Channels] tab.

20. Select [JMF over HTTP], and input the <IP Address> of the Web Services Server.

Note

Do not use localhost for the IP Address. This will cause some jobs to fail to pass through the JMF Service and yield unpredictable results.

21. Select [Proc_DigitalPrinting_1.2_General] from the Produce JDF Output field.

22. Select the [Device supports multi-queue system] checkbox.

23. Select the [Available Printers] button.

24. Select only the checkbox for the desired Printer and click <OK>.

25. Click <Save> and <Save> again.

26. Select the [Imposition] tab. Set the Page size and Imposition settings based on the application or scenario.

27. The Output Device is now ready for use with Book Assembly jobs.

40 Book Assembly Supplement

FreeFlow® Web Services Book Assembly Use Case Example

FreeFlow Output Manager® Setup

Note

Set up printers in Printer Registration:

1. Select [Start: Programs: Xerox FreeFlow Software: Print Administration: Printer Registration] on the system being used for Printer Registration. If this step is not performed on the Output Manager server, set the ‘Registered Printer List Locator’ with the IP of the system being used.

2. A list of products should appear. If not, select [Options: Installed Products]. At a minimum, select [Output Manager] and click <OK>.

3. Click <Add>.

4. Enter the <IP address> of the printer and click <Identify Configuration>.

Note

The printer information should update automatically. If it is not a FreeFlow Print Server then you might need to input the printer model and controller type manually

Book Assembly Supplement

Book Assembly Use Case Example FreeFlow® Web Services

5. Click <Next> and <Next> again. Do not select the checkbox to ‘Automatically register all queues at printer.’

6. Click <Retrieve Queue List>. The default queue set as the FreeFlow Print Server will appear.

7. From the drop down menu, select the appropriate queue.

8. Enter a <Custom Name> for the printer.

9. Click <Next>.

42 Book Assembly Supplement

FreeFlow® Web Services Book Assembly Use Case Example

10. From the drop down menu, select [FreeFlow Output Manager®].

10. Click <Finish>. The printer is now ready for use in Printer Registration.

11. Launch Output Manager and log in as an administrator.

12. Select the [Printer Manager] tab.

13. Click the <Change Printer List> button and select the required printer. Click on <Next> and <Done>.

14. Select the [Queue Manager] tab.

15. Click the <New Queue> button. In the window that appears, enter a <custom name> for Queue Name field.

16. Click <Next>. Click <Next> again to skip Job Splitting at this time.

17. Select the required printer for [Associated Printers]. Click <Next>.

Book Assembly Supplement

Book Assembly Use Case Example FreeFlow® Web Services

18. Click <Create Queue>.

19. In the next window, click the <Edit Queue Properties> button.

20. Select the [Yes] radio button for the Accepting Jobs and Release jobs fields under ‘Basic Properties.’

21. Under Preprocessing Program, select the radio button and the [xompdlana.bat] checkbox

22. Select the checkbox for [Keep Completed Jobs] and select [3] days for Minimum, Maximum and Default options (you can set these times as desired).

23. Under [Paper Stock], enter <1-254> instead of 0-254 for the Order field. If you forget, an error message will appear when saving the queue settings.

24. Click <OK> to save the changes.

25. Login to Web Services as a Print Provider.

26. Navigate to [Print Settings: Production: Output Devices].

27. Click the <Add> button under Output Devices.

44 Book Assembly Supplement

FreeFlow® Web Services Book Assembly Use Case Example

28. Enter the <Device Name>, select [Digital] in the Device Group field, and select [FreeFlow Output Manager

]. Click <OK>.

Note

29. Click <OK> and navigate to the Impose tab.

30. Ensure that [Impose all jobs} is selected for ‘Imposition Preferences’ and click <Save>.

31. Select the [Output Channels] tab.

32. Select [JMF over HTTP], and input the <IP Address> of the Web Services Server.

33. Select [Proc_DigitalPrinting_1.2_General] from the Produce JDF Output field.

34. Select the [Device supports multi-queue system] checkbox.

35. In the current window, click <Available Queues> and select the queue created earlier in Output Manager. After selecting the checkbox, click <OK>, and then click <Save>.

36. The Output Device is now ready for use with Book Assembly jobs.

Book Assembly Supplement

Xerox FreeFlow Web Services 9.0 Assembly Supplement

Specifications and Main Features

Frequently Asked Questions

User Manual