Xerox FreeFlow Scanner 665e Administration Guide

FreeFlow Scanner 665E

System

Administration

Guide

701P44149

Version 1.0/September 2005

Xerox Corporation
Global Knowledge & Language Services
800 Phillips Road
Building 845
Webster, New York 14580

©

Copyright 2005 by Xerox Corporation. All Rights Reserved.

Printed in the U.S.A.

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or
judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on
the screen such as styles, templates, icons, screen displays, looks, etc.

®

Xerox

, Xerox Canada Ltd®, Xerox Limited®, FreeFlow™, and all Xerox product names and product numbers mentioned in this
publication are trademarks of XEROX CORPORATION. Copyright protection claimed includes all forms and matters of copyrightable
material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material
generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays looks,
etc. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are
also acknowledged.

While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of
any inaccuracies or omissions.

Other company trademarks are acknowledged as follows:

®

Adaptec

Adobe PDFL - Adobe PDF Library Copyright

Adobe

, the Adaptec logo, SCSlSelect®, and EZ-SCSI® are trademarks of Adaptec, Inc.

©

®

, the Adobe logo, Acrobat®, the Acrobat logo, Acrobat Reader®, Distiller®, Adobe PDF JobReady™, and PostScript®, and the

1987-2002 Adobe Systems Incorporated.

PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other
countries.
Copyright 1987 - 2001 Adobe Systems Incorporated and its licensors. All rights reserved.

®

Autologic

Compaq

is a registered trademark of Autologic Information International, Inc.

®

and QVision® are registered United States Patent and Trademark Office, for Compaq Computer Corporation.
DEC, DEC RAID, and Redundant Array of Independent Disks are registered trademarks of Digital Equipment Corporation.
Dundas - This software contains material that is (c) 1997-2000 DUNDAS SOFTWARE LTD., all rights reserved.

Hummingbird NFS Maestro

®

is a registered trademark of Hummingbird Communications, Ltd.

Imaging Technology provided under license by Accusoft Corporation.

©

ImageGear

Intel

Novell

Oracle

TMSSequoia - ScanFix

1996-20031 by AccuSoft Corporation. All Rights Reserved.

®

and Pentium® are registered trademarks of Intel Corporation.

®

and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries.

®

is a registered trademark of Oracle Corporation Redwood City, California

®

Image Optimizer Copyright© TMSSEQUOIA, Inc. 1991-2000. All rights reserved.
SonyTM and Storage by SonyTM are trademarks of Sony.
StorageViewTM is a trademark of CMD Technology, Inc.

®

TextBridge

is a registered Trademark of ScanSoft, Inc.

TIIFF® is a registered trademark of Aldus Corporation.

Windows

®

, Windows XP®, and Internet Explorer are trademarks of Microsoft Corporation; Microsoft® and MS-DOS® are registered

trademarks of Microsoft Corporation.

©

Portions Copyright

2001 artofcode LLC.
This software is based in part on the work of the Independent JPEG Group.
This software is based in part on the work of the Freetype Team.

Portions Copyright

©

2001 URW++. All Rights Reserved.
This product includes software developed by the Apache Software Foundation.
This software is based in part on the work of Graeme W. Gill.

Includes Adobe

The Graphics Interchange Format

®

PDF Libraries and Adobe Normalizer technology

©

is the Copyright property of CompuServe Incorporated. GIFSM is a Service Mark property of
CompuServe Incorporated.
Portions contain an implementation of the LZW algorithm licensed under U.S. Patent 4,558,302
All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies.

Table of contents

Conventions v

Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v

Writing style conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi

Safety notices vii

Electrical safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Disconnect device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . . x

Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Europe (EU) and other markets . . . . . . . . . . . . . . . . . . . . . . . x

Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xi

Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Notices xiii

Radio frequency emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiii

FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Regulatory information for RFID. . . . . . . . . . . . . . . . . . . . . .xiv

Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . . .xiv

Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

It’s illegal in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xvi

It’s illegal in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xix

Environmental notices for the USA. . . . . . . . . . . . . . . . . . . . . . . xx

Environmental notices for Canada . . . . . . . . . . . . . . . . . . . . . . .xxi

FreeFlow Scanner 665E System Administration Guide

i

Table of contents

Product recycling and disposal. . . . . . . . . . . . . . . . . . . . . . . . . xxii

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii

European union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii

Other countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii

1. About this guide 1-1

Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Related information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

FreeFlow applications documentation . . . . . . . . . . . . . . . . 1-2

Scanner documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Xerox FreeFlow Scanner 665E. . . . . . . . . . . . . . . . . . . 1-3

Xerox Production Printing Services . . . . . . . . . . . . . . . . . . 1-3

Third party software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Windows related information. . . . . . . . . . . . . . . . . . . . . . . . 1-4

Windows online Help . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Windows web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Getting Help online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Using a Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Using Help in a dialog box . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Ordering additional materials and supplies. . . . . . . . . . . . . . . . 1-6

Obtaining additional support . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

X-PRESS FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Xerox FAQ web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Xerox Welcome Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

2. Virus protection 2-1

Protecting the system from virus contamination . . . . . . . . . . . . 2-1

Microsoft updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

3. Windows and network configurations 3-1

Understanding and using Windows . . . . . . . . . . . . . . . . . . . . . 3-2

Performing basic Windows administrative functions. . . . . . 3-2

Creating shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Adding Windows printers . . . . . . . . . . . . . . . . . . . . . . . 3-2

Adding and configuring users and groups . . . . . . . . . . 3-2

Setting up shared folders, files, and printers. . . . . . . . . 3-3

Adding or removing network connections. . . . . . . . . . . 3-3

Preparing to shut down the system . . . . . . . . . . . . . . . . . . . . . 3-3

Checking for connected users . . . . . . . . . . . . . . . . . . . . . . 3-4

Notifying users connected to the system . . . . . . . . . . . . . . 3-5

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FreeFlow Scanner 665E System Administration Guide

Table of contents

Disconnecting users connected to the remote workstation. 3-5

Using Windows Automatic Update . . . . . . . . . . . . . . . . . . . . . . 3-6

Running Automatic Update. . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Using the Event Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

4. Hardware maintenance 4-1

Scanner Support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Configuration tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Customer Replaceable Units (CRUs) . . . . . . . . . . . . . . . . . 4-3

Replacing Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Feed and Retard Rollers. . . . . . . . . . . . . . . . . . . . . 4-4

Air Filter. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Fault Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Setup Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Calibrate Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Test Buttons and LEDs . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Test Carriage and Lamp . . . . . . . . . . . . . . . . . . . . . . . 4-14

Test Electronics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Image Scan Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

5. System administration 5-1

Security recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

6. Production printing administration 6-1

Understanding production printing . . . . . . . . . . . . . . . . . . . . . . 6-2

Production printing via TCP/IP (UNIX) . . . . . . . . . . . . . . . . 6-2

Setting up production printers. . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Adding a production printer. . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Modifying a production printer. . . . . . . . . . . . . . . . . . . . . . . 6-6

Setting the default production printer . . . . . . . . . . . . . . . . . 6-6

Removing a production printer . . . . . . . . . . . . . . . . . . . . . . 6-7

Creating a Job Ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Using High Security with DocuSP 4.x./5.x and TCP/IP . . . . . . 6-9

Adding a High Security printer . . . . . . . . . . . . . . . . . . . . . . 6-9

Installing a security certificate . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Resolving production printing problems . . . . . . . . . . . . . . . . . 6-13

Resolving TCP/IP problems . . . . . . . . . . . . . . . . . . . . . . . 6-13

Viewing the Event Viewer . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Cleaning up print file problems . . . . . . . . . . . . . . . . . . . . . 6-14

FreeFlow Scanner 665E System Administration Guide

iii

Table of contents

7. Quick Print administration 7-1

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Using DOS command lines. . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Printing a document using Quick print . . . . . . . . . . . . . . . . . . . 7-3

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FreeFlow Scanner 665E System Administration Guide

Symbols

Conventions

Standardized conventions have been used in this manual to assist
you in visually locating and identifying information quickly.

CAUTION: This symbol alerts you to an action that may cause
damage to hardware, software, or result in the loss of data.

WARNING: Warnings mark alert users to areas of the machine
where there is a possibility of personal injury.

WARNING: This symbol identifies an area on the machine that is
HOT and should not be touched.

WARNING: This symbol indicates a laser is being used in the
machine and alerts you to refer to the appropriate safety
information.

KEY POINT: This symbol identifies information that is being
emphasized and is important for you to remember.

FreeFlow Scanner 665E System Administration Guide

v

Conventions

The 1 2 3... symbol indicates the beginning of a task or work
process you should use to complete a procedure and is followed
by the first step of a numbered procedure, task, or work process.

NOTE: This symbol calls your attention to information that is
helpful, but not essential to complete a procedure or task.

This symbol indicates that there is additional information from
another source, such as a web site or manual.

Writing style conventions

• Bold type indicates the name of a button to press or touch.

• Underlining

• Italic type is used for the text associated with symbols such as
Notes to visually bring the information to your attention.

• Italic type is also used to indicate names, such as the name of
a chapter, or the name of a screen.

• Procedures direct you to press
Panel, and touch

• Text referring to illustrations or screen samples precedes
image.

is used to emphasize a word or term.

buttons located on the Control

buttons located on the Touch Screen.

the

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FreeFlow Scanner 665E System Administration Guide

Electrical safety

Safety notices

This Xerox product and the recommended supplies are designed
and tested to meet strict safety requirements. These include
safety agency approval and compliance to established
environmental standards. Please read the following instructions
carefully before operating the product, and refer to them as
needed to ensure the continued safe operation of your product.

KEY POINT: The safety testing and performance of this product
have been verified using Xerox materials only.

WARNING: Any unauthorized alteration, which may include the
addition of new functions or connection of external devices, may
impact the product certification. Please contact your authorized
local dealer for more information.

• Use only the power cord supplied with this equipment.

• Plug the power cord directly into a correctly grounded
electrical outlet. Do not use an extension cord. If you do not
know whether or not an outlet is grounded, consult a qualified
electrician.

• Do not use a ground adapter plug to connect this equipment to
an electrical outlet that lacks a ground connection terminal.

WARNING: You may incur a severe electrical shock if the outlet is
not grounded correctly.

• Do not place the press where people may step or trip on the
power cord. Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings. These openings
prevent overheating of the machine.

FreeFlow Scanner 665E System Administration Guide

vii

Safety notices

Disconnect device

WARNING: Never push objects of any kind into slots or openings

on this equipment. Making a contact with a voltage point or
shorting out a part may result in fire or electrical shock.

If any of the following conditions occur, immediately switch off the
power to the machine and disconnect the power cord from the
electrical outlet. Call an authorized Xerox service representative
to correct the problem.

• The machine emits unusual noises or odors.

• The power cord is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device is
tripped.

• Liquid is spilled into the press.

• The machine is exposed to water.

• Any part of the machine is damaged.

The power cable is the disconnect device for this equipment and is
attached to the back of the machine as a plug-in device. To
remove all electrical power from the machine, disconnect the
power cable from the electrical outlet.

WARNING: This product must be connected to a protective earth
current.

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FreeFlow Scanner 665E System Administration Guide

Laser safety

North America

Safety notices

This product complies with safety standards and is certified as a
Class 1 Laser product under the Center for Devices and
Radiological Health (CDRH) of the United States Food and Drug
Administration (FDA) implemented regulations for laser
products. This product complies with FDA 21 CFR 1940.10 and

1040.11 except for deviations pursuant to Laser Notice No. 50,

dated July 26, 2001. These regulations apply to laser products
marketed in the United States. The label on the machine indicates
compliance with CDRH regulations and must be attached to laser
products marketed in the United States. This product does not
emit hazardous laser radiation.

CAUTION: Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous exposure of laser light.

Since radiation emitted inside this product is completely confined
within the protective housing and external covers, the laser beam
cannot escape from the machine during any phase of the user
operation.

This product contains laser warning labels. These labels are
intended for use by the Xerox Service Representative and are
placed on or near panels or shields that require special tools for
removal. Do not remove any of the panels. There are no operator
serviceable areas in these covers.

FreeFlow Scanner 665E System Administration Guide

ix

Safety notices

Europe (EU) and other markets

This product complies with IEC’s safety standard 60825-1 (Edition

1.2) issued August 2001.

The equipment complies with laser product performance
standards set by governmental, national, and international
agencies as a Class 1 Laser Product. It does not emit hazardous
radiation as the beam is totally enclosed during all phases of
customer operation and maintenance.

CAUTION: Use of controls or adjustments or performance of
procedures other than those specified herein may result in
hazardous radiation exposure.

This product contains laser warning labels. These labels are
intended for use by the Xerox Service Representative and are
placed on or near panels or shields that require special tools for
removal. Do not remove any of the panels. There are no operator
serviceable areas inside these covers.

If you need additional safety information concerning the product or
Xerox supplied materials, you may call the following number:

Safety standards

North America

Europe (EU) and other markets

[phone]

This Xerox product is safety certified by Underwriters Laboratories
Incorporated to Standards UL60950-1 (first edition), and CSA
International CAN/CSA C22.2 No. 60950-1-03 (First Edition).

This Xerox product is safety certified by Underwriters Laboratories
Incorporated to publication IEC60950-1 (2001) First Edition.

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FreeFlow Scanner 665E System Administration Guide

Maintenance safety

Safety notices

• Do not attempt any maintenance procedure that is not
specifically described in the documentation supplied with your
product.

• Do not use aerosol cleaners. The use of supplies that are not
approved may cause poor performance of the press and could
create a dangerous condition.

• Use the supplies and cleaning materials only as directed in
this manual. Keep all materials out of the reach of children.

• Do not remove the covers or guards that are fastened with
screws. There are no parts behind these covers that you can
maintain or service.

Do not perform any maintenance procedures unless you have
been trained to do them by a Xerox representative, or unless a
procedure is specifically described in one of the manuals included
with your press.

Operational safety

Your Xerox equipment and supplies were designed and tested to
meet strict safety requirements. These include safety agency
examination, approval, and compliance with established
environmental standards.

Your attention to the following safety guidelines will help ensure
the continued safe operation of your product:

• Use the materials and supplies specifically designed for your
product. The use of unsuitable materials may result in poor
performance of the machine and possibly a hazardous
situation.

• Follow all warnings and instructions that are marked on or
supplied with the machine.

• Place the machine in a room that provides adequate space for
ventilation and servicing.

• Place the machine on a level, solid surface (not on a thick pile
carpet) that has adequate strength to support the weight of the
machine.

• Do not attempt to move the machine. A leveling device that
was lowered when your machine was installed may damage
the carpet or floor.

• Do not set up the machine near a heat source.

• Do not set up the machine in direct sunlight.

FreeFlow Scanner 665E System Administration Guide

xi

Safety notices

Ozone safety

• Do not set up the machine in line with the cold air flow from an
air conditioning system.

• Do not place containers of coffee or other liquid on the
machine.

• Do not block or cover the slots and openings on the machine.

• Do not attempt to override any electrical or mechanical
interlock devices.

WARNING: Be careful when working in areas identified with this
warning symbol. These areas may be very hot and should not be
touched.

If you need any additional safety information concerning the
machine or materials, contact your Xerox representative.

This product produces ozone during normal operation. The ozone
is heavier than air, and the quantity is dependent on print volume.
Providing the correct environmental parameters, as specified in
the Xerox installation procedures, ensures that concentration
levels meet safe limits.

If you need additional information about ozone, request the Xerox
publication, OZONE by calling 1-800-828-6571 in the USA. For a
French language version, call 1-800-828-6571 in the USA, then
press 2.

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FreeFlow Scanner 665E System Administration Guide

Notices

Radio frequency emissions

FCC in the USA

This equipment has been tested and found to comply with the
limits for a Class A digital device, pursuant to Part 15 of the
Federal Communications Commission (FCC) Rules. These limits
are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate
radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful
interference to radio communications. Operation of this equipment
in a residential area is likely to cause harmful interference in which
case the user will be required to correct the interference at his/her
own expense.

Changes or modifications to this equipment not specifically
approved by the Xerox Corporation may void the user’s authority
to operate this equipment.

WARNING: Shielded cables must be used with this equipment to
maintain compliance with FCC regulations.

In Canada (ICES-003)

This Class “A” digital apparatus complies with Canadian ICES-

003.

Cet appareil numérique de la classe “A” est conforme á la norme
NMB-003 du Canada.

FreeFlow Scanner 665E System Administration Guide

xiii

Notices

Regulatory information for RFID

This product generates 13.56 MHz using an Inductive Loop
System as a Radio Frequency IDentification system device
(RFID). This system is certified in compliance with European
Council Directive 99/5/EC and applicable local laws or regulations
as applicable.

Safety extra low voltage approval

This Xerox product is in compliance with various governmental
agencies and national safety regulations. All system ports meet
the Safety Extra Low Voltage (SELV) circuits for connection to
customer-owned devices and networks. Additions of customer­owned or third-party accessories that are attached to the press
must meet or exceed the requirements previously listed. All
modules that require external connection must be installed per the
installation procedure.

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FreeFlow Scanner 665E System Administration Guide

Certifications in Europe

January 1, 1995: Council Directive 73/23/EEC amended by Council Directive 93/68/

January 1, 1996: Council Directive 89/336/EEC, approximation of the laws of the

March 9, 1999 Council Directive 99/5/EC on radio equipment and

The CE marking that is applied to this product symbolizes Xerox
Declaration of Conformity with the following applicable Directives
of the European Union as of the dates indicated:

EEC, approximation of the laws of the member states related to
low voltage equipment.

member states related to electromagnetic compatibility.

telecommunications terminal equipment and the mutual
recognition of their conformity.

A full declaration, defining the relevant directives and referenced
standards, can be obtained from your Xerox Limited
representative or by contacting:

Environment, Health and Safety
The Document Company Xerox
Bessemer Road
Welwyn Garden City
Herts
AL7 1HE
England
Tel Number [phone]

WARNING: This system is certified manufactured and tested in
compliance with strict safety and radio frequency interference
regulations. Any unauthorized alteration which includes the
addition of new functions or the connection of external devices
may impact this certification. Please contact your local Xerox
Limited representative for a list of approved accessories.

FreeFlow Scanner 665E System Administration Guide

xv

Notices

It’s illegal in the USA

WARNING: In order to allow this equipment to operate in

proximity to Industrial, Scientific, and Medical (ISM) equipment,
the external radiation from the ISM equipment may have limited or
special mitigation measures taken.

WARNING: This is a Class A product in a domestic
environment. This product may cause radio frequency
interference in which case the user may be required to take
adequate measures.

WARNING: Shielded cables must be used with this equipment to
maintain compliance with Council Directive 89/336/EEC.

Congress, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fine
or imprisonment may be imposed on those guilty of making such
reproductions.

1. Obligations or Securities of the United States Government,

such as:

Certificates of Indebtedness National Bank Currency

Coupons from Bonds Federal Reserve Bank Notes

Silver Certificates Gold Certificates

United States Bonds Treasury Notes

Federal Reserve Notes Fractional Notes

Certificates of Deposit Paper Money

Bonds and Obligations of certain agencies of the government,
such as FHA, etc.

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Notices

Bonds. (U.S. Savings Bonds may be photographed only for
publicity purposes in connection with the campaign for the sale
of such bonds.)

Internal Revenue Stamps. (If it is necessary to reproduce a
legal document on which there is a canceled revenue stamp,
this may be done provided the reproduction of the document is
performed for lawful purposes.)

Postage Stamps, canceled or uncanceled. (For philatelic
purposes, Postage Stamps may be photographed, provided
the reproduction is in black and white and is less than 75% or
more than 150% of the linear dimensions of the original.)

Postal Money Orders.

Bills, Checks, or Drafts of money drawn by or upon authorized
officers of the United States.

Stamps and other representatives of value, of whatever
denomination, which have been or may be issued under any
Act of Congress.

2. Adjusted Compensation Certificates for Veterans of the World

Wars.

3. Obligations or Securities of any Foreign Government, Bank, or

Corporation.

4. Copyrighted material, unless permission of the copyright

owner has been obtained or the reproduction falls within the
“fair use” or library reproduction rights provisions of the
copyright law. Further information of these provisions may be
obtained from the Copyright Office, Library of Congress,
Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization. (Foreign

Naturalization Certificates may be photographed.)

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Notices

6. Passports. (Foreign Passports may be photographed.)

7. Immigration Papers.

8. Draft Registration Cards.

9. Selective Service Induction Papers that bear any of the

following Registrant’s information:

Earnings or Income Dependency Status

Court Record Previous military service

Physical or mental condition

Exception: United States military discharge certificates may be
photographed.

10.Badges, Identification Cards, Passes, or Insignia carried by

military personnel, or by members of the various Federal
Departments, such as FBI, Treasury, etc. (unless photograph
is ordered by the head of such department or bureau.)

Reproducing the following is also prohibited in certain states:
Automobile Licenses - Drivers’ Licenses - Automobile
Certificates of Title.

The above list is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your attorney.

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It’s illegal in Canada

Notices

Parliament, by statute, has forbidden the reproduction of the
following subjects under certain circumstances. Penalties of fines
or imprisonment may be imposed on those guilty of making such
copies.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a

public body or authority in Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices

thereof (with intent to falsely cause same to purport to have
been printed by the Queen’s Printer for Canada, or the
equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on

behalf of the Government of Canada or of a province, the
government of a state other than Canada or a department,
board, Commission or agency established by the Government
of Canada or of a province or of a government of a state other
than Canada.

7. Impressed or adhesive stamps used for the purpose of

revenue by the Government of Canada or of a province or by
the government of a state other than Canada.

8. Documents, registers or records kept by public officials

charged with the duty of making or issuing certified copies
thereof, where the reproduction falsely purports to be a
certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind

without the consent of the copyright or trademark owner.

The above list is provided for your convenience and assistance,
but it is not all inclusive, and no liability is assumed for its
completeness or accuracy. In case of doubt, consult your solicitor.

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xix

Notices

Environmental notices for the USA

As an ENERGY STAR® partner, Xerox Corporation has
determined that this product meets the ENERGY STAR guidelines
for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered
United Stated trademarks.

The ENERGY STAR Office Equipment Program is a team effort

between U.S., European Union and Japanese governments, and
the office equipment industry to promote energy-efficient copiers,
printers, fax, multifunction machines, personal computers, and
monitors. Reducing product energy consumption helps combat
smog, acid rain, and long-term changes to the climate by
decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory. Your
machine will be delivered with the timer for switching to Low
Power Mode from the last copy/print output, set at 15
minutes. The time to switch to power save (auto off/sleep) mode
is set at 60 minutes from the last copy/print output. A more
detailed description of the Power Saver Mode, together with
instructions on changing the default time to suit your work pattern,
can be found in the System Administration Guide, System Timers,
Power Saver section.

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FreeFlow Scanner 665E System Administration Guide

Environmental notices for Canada

Terra Choice Environmental Services, Inc. of Canada has verified
that this Xerox product conforms to all applicable Environmental
Choice EcoLogo requirements for minimized impact to the
environment.

As a participant in the Environmental Choice program, Xerox
Corporation has determined that this product model meets the
Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice
program in 1988 to help consumers identify environmentally
responsible products and services. Copier, printer, digital press,
scanners, and fax products must meet energy efficiency and
emissions criteria, and exhibit compatibility with recycled supplies.
Currently, Environmental Choice has more than 1600 approved
products and 140 licensees. Xerox has been a leader in offering
EcoLogo approved products. In 1996, Xerox became the first
company licensed to use the Environmental Choice EcoLogo for
its copiers, printers, and fax machines.

Notices

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xxi

Notices

Product recycling and disposal

If you are managing the disposal of your Xerox product, please
note that the product contains lead and other materials whose
disposal may be regulated due to environmental
considerations. The presence of lead is fully consistent with
global regulations applicable at the time that the product was
placed on the market.

North America

Xerox operates a worldwide equipment take-back and reuse/
recycle program. Contact your Xerox sales representative (1-800­ASK-XEROX) to determine whether this Xerox product is part of
the program. For more information about Xerox environmental
programs, visit www.xerox.com/environment

For recycling and disposal information, contact your local
authorities. In the United States, you may also refer to the
Electronic Industries Alliance web site: www.eiae.org

.

.

European union

Other countries

If your product is not part of the Xerox program and you are
managing its disposal, please follow the instructions provided in
the above paragraph.

Application of this symbol on your equipment is confirmation that
you must dispose of this equipment in compliance with agreed
national procedures.

In accordance with European legislation end-of-life electrical and
electronic equipment subject to disposal must be managed within
agreed procedures.

Prior to disposal, contact your local dealer or Xerox representative
for end-of-life take-back information.

Please contact your local waste authorities and request disposal
guidance.

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FreeFlow Scanner 665E System Administration Guide

1. About this guide

The guide provides information on configuring, customizing, and
maintaining your entire system. This guide also provides
information for Quick Print, and it also provides instructions for
using all the administrative functions in configuring the FreeFlow
applications.

This chapter explains the information found in this guide, how the
information is organized, and helps you to get the most out of this
guide by:

• identifying the audience and the basic skills required to use
this guide effectively

• explaining the standard conventions and cues that highlight
important information

• listing related documentation you may find helpful

• listing available online Help systems

• providing information on ordering additional materials and
supplies

• providing information on obtaining additional information

FreeFlow Scanner 665E System Administration Guide

1-1

1. About this guide

Audience

This guide is a comprehensive reference manual intended for site
administrators and advanced operators. Many of the procedures
described in this guide require you to log on to a computer or
network as an administrator with administrative privileges. Also,
many of the maintenance tasks described in this guide require a
solid understanding of hardware components, networks, and
operating systems associated with FreeFlow applications.

This guide assumes you are familiar with the Windows XP
Professional operating system, standard communication
protocols, basic networking terms, and production printer
connections. You should also have a working knowledge of the
following:

• IBM-compatible personal computers

• Local area networks (LANs)

• Novell operating system

• Xerox Publishing Printers

Related information

FreeFlow applications documentation

This section lists additional materials you may need, or will find
helpful, when using your system.

To order the Xerox documentation listed below, or for additional
information on Xerox solutions, contact your Xerox
Representative.

For more information on FreeFlow applications, refer to the
following publications:

• Online Help system in each application

• Xerox FreeFlow Customer Software Release Document

• Xerox FreeFlow Operator Manual

• Xerox FreeFlow Scanner 665E Customer Training Programs

For more information on the training program, contact your
Customer Training Specialist (CTS).

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FreeFlow Scanner 665E System Administration Guide