Xerox FreeFlow Process Manager 9.0 Administrator Guide
9.0
701P50824
FreeFlow Process Manager® Operator
and Administrator Guide
FreeFlow 9.0 Process Manager
Operator/Administrator Guide
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Table of Contents
1 About this guide........................................................................................1-1
Audience..................................................................................................................................1-1
How to recognize important information..................................................................1-1
Conventions..............................................................................................................1-1
Indicators...................................................................................................................1-2
Related information............................................................................................................1-2
FreeFlow Process Manager documentation.................................................1-3
Windows related information............................................................................1-3
Using FreeFlow Process Manager Online Help.........................................................1-3
Obtaining additional support..........................................................................................1-3
2 About FreeFlow Process Manager .....................................................2-1
FreeFlow Process Manager applications.....................................................................2-1
The Workflow Builder application....................................................................2-2
The Workflow Submission Client application..............................................2-2
The Workflow Job Manager application.......................................................2-3
Post-installation setup........................................................................................................2-3
Logging in to the FreeFlow Process Manager applications.................................2-7
Authorization error message..............................................................................2-7
Group membership and authorization..........................................................2-7
Managing production printers........................................................................................2-8
Xerox FreeFlow Common Printer Administrators group..........................2-9
Registering and adding a production printer..............................................2-9
3 Workflow Builder........................................................................................3-1
About Workflow Builder.....................................................................................................3-1
Workflow process icons......................................................................................................3-2
Building workflows...............................................................................................................3-7
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Configuring process settings........................................................................................3-10
Rules for building workflows...............................................................................3-8
Building a new workflow......................................................................................3-8
Creating fail branches...........................................................................................3-9
Exporting workflows..............................................................................................3-9
Importing workflows ............................................................................................3-9
Ensuring imported workflow compatibility..................................3-10
About Input............................................................................................................3-10
Configuring Image Enhancement settings...............................................3-11
Configuring Convert Settings..........................................................................3-11
Manual Conversion tab........................................................................3-12
Microsoft® Office conversion setup...............................................3-13
Restrictions on PDF conversion.........................................................3-14
Working with PDF files..........................................................................3-14
About Join...............................................................................................................3-15
Limitations for Join................................................................................3-15
Configuring Optimize Settings.......................................................................3-16
To configure the General Optimize settings ...............................3-16
About PDF Boxes settings...................................................................3-17
About PDF Boxes ......................................................................3-18
About Color settings..............................................................................3-19
Importing a legacy workflow with a Color Manage node
.......................................................................................................................3-20
About Spot Colors settings ................................................................3-21
To configure Image Quality settings .............................................3-21
Ensuring Color Manage workflow consistency between the
server and a remote client ...........................................................3-22
Configuring Preflight settings.........................................................................3-22
To generate the preflight profile repository on a clean
install ....................................................................................................3-23
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To configure Preflight settings .........................................................3-23
Upgrading legacy workflows that contain Job Level Edit nodes
.....................................................................................................................................3-24
About Watermarks..............................................................................................3-24
About Bates numbers ........................................................................................3-24
Adding page numbers ......................................................................................3-24
Insert, Duplicate, and Delete pages.............................................................3-25
Inserting pages........................................................................................3-25
Duplicating pages..................................................................................3-27
Deleting pages.........................................................................................3-28
Adding a Barcode................................................................................................3-28
To configure Barcode settings ..........................................................3-29
To configure the barcode readable text .......................................3-31
To configure barcode data ................................................................3-32
Configuring Imposition settings....................................................................3-32
To configure Imposition settings - General tab .........................3-33
Guidelines for Cell Clustering ............................................................3-34
About Job types .....................................................................................3-36
To configure Imposition settings - Crop Marks tab..................3-37
PDF Page Box Considerations ...........................................................3-39
Maximum N-Up considerations .......................................................3-40
Automatic stock type considerations ............................................3-41
Configuring Preps settings ..............................................................................3-42
Limitations for Imposition and Preps ............................................3-43
About Review.........................................................................................................3-43
Configuring Notify settings.............................................................................3-44
Setting up a watermark in an email attachment ..................................3-46
Configuring Print settings.................................................................................3-46
To configure Print settings..................................................................3-47
Fault handling for Print ........................................................................3-47
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Creating conditional branches.....................................................................................3-52
Configuring Save settings ................................................................................3-47
Saving a job ticket with the PDF file for reprinting...................3-48
Configuring JDF Export settings....................................................................3-49
About JDF Export options...................................................................3-49
Fault handling for JDF Export............................................................3-50
JDF and Color Manage.........................................................................3-50
Limitations when creating JDF Tickets in Adobe Acrobat
Professional......................................................................................................3-51
To specify the number of pages.......................................................3-51
To specify the pages in the range....................................................3-52
Guidelines for successful conditional branching.....................................3-53
Adding and configuring branch conditions.................................3-54
Conditional branch conditions..........................................................3-56
Condition Definitions............................................................................3-57
Linking conditional branches ............................................................3-58
About external process settings.....................................................................3-59
About the Copy Count Divisor......................................................................................3-59
About the Copy Count Divisor and Review nodes................................................3-60
To enable the Copy Count Divisor..............................................................................3-60
Setting up repository credentials................................................................................3-60
Advanced administration...............................................................................................3-61
Checking the status of a process ..................................................................3-61
Setting the number of concurrent processes and the copy count
divisor.................................................................................................................3-61
About hot folders...............................................................................................................3-62
Hot folders and Join............................................................................................3-62
Hot folders and Zip files.......................................................................3-62
Hot folders and JDF...............................................................................3-63
Hot folders and error checking..........................................................3-64
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Hot folders: supported files ...............................................................3-64
Hot folders and read-only files..........................................................3-64
Hot folders on mapped or shared drives and resources..........3-64
Limitations when setting up directories as input/output
hot folders for more than one feature.....................................3-64
To manage hot folders.......................................................................................3-64
Managing hot folders.........................................................................................3-65
Setting up or modifying a hot folder...........................................................3-65
Deleting a hot folder .........................................................................................3-66
Pausing and resuming hot folder monitoring...........................................3-67
Configuring the hot folder system settings...............................................3-67
Submitting a job to a hot folder....................................................................3-68
Submitting an RDO to a hot folder...............................................................3-68
Submitting a job ticket file (*.xpf) to a hot folder for
reprinting..........................................................................................................3-69
To submit an .xpf job ticket to a hot folder for
reprinting.............................................................................................3-70
Error conditions.......................................................................................3-71
Imposition handling with .xpf tickets.............................................3-71
Submitting .xml workflow files to a hot folder.........................................3-71
To submit .xml workflow files to a hot folder..............................3-72
Error conditions for dynamic workflows........................................3-72
Submitting .vpc files to a hot folder ............................................................3-72
VPC file limitations.................................................................................3-73
Using third party external processes.........................................................................3-73
Setting up external processes.........................................................................3-74
Managing external processes.........................................................................3-74
Guidelines for using third party external processes...............................3-75
Setting up third party input and output hot folders................3-76
Setting up folder-based profiles.......................................................3-76
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Setting up CLI profiles..........................................................................3-77
Adding or editing a CLI profile..........................................................3-78
Setting up the SMTP Server.............................................................................3-78
Setting up the proxy server .............................................................................3-79
Automatic Job and Job History Deletion.................................................................3-79
Archive Job History Records Setup................................................................3-79
Optimizing system performance with hot folder and job deletion
options...............................................................................................................3-79
4 Workflow Submission Client..................................................................4-1
About Workflow Submission Client...............................................................................4-1
Workflow Submission Client main window................................................................4-2
Job submission......................................................................................................................4-2
Submitting a job.....................................................................................................4-3
Limitations for Save File List...............................................................................4-3
Submitting Zip files................................................................................................4-3
Submitting VI Containers (.vpc) ......................................................................4-4
Submitting a file with saved job ticket information for
reprinting.............................................................................................................4-4
About RDOs............................................................................................................................4-5
Submitting RDOs....................................................................................................4-5
To submit an RDO and produce an RDO (RDO reprint).............4-5
RDO limitations.......................................................................................................4-6
Remote Workflow Submission Client...........................................................................4-6
5 Workflow Job Manager...........................................................................5-1
About Workflow Job............................................................................................................5-1
Logging into Workflow Job Manager...........................................................................5-2
The Workflow Job Manager main window................................................................5-2
The Status area.......................................................................................................5-3
The Jobs area ..........................................................................................................5-4
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The Jobs area columns ........................................................................................5-4
Managing Jobs......................................................................................................................5-4
About the status of a job.....................................................................................5-5
About purging report data..................................................................................5-6
About documents in Adobe Acrobat..............................................................5-6
Viewing preflight results......................................................................................5-7
Viewing print results..............................................................................................5-8
Modifying workflow settings..............................................................................5-9
Pause a job.............................................................................................................5-10
Approve a job at a Review step......................................................................5-11
Fail a job..................................................................................................................5-12
Modifying the copy count................................................................................5-13
Printing a hardcopy proof.................................................................................5-14
Adding a recipient to a Notify step with no recipient address
specified............................................................................................................5-16
Creating reports.................................................................................................................5-17
Viewing Web Services Job Instructions....................................................................5-19
Remote Workflow Job Manager Client.....................................................................5-20
Managing jobs from third party management information system
(MIS)................................................................................................................................5-21
Assigning and configuring a workflow for an incoming third
party job............................................................................................................5-21
Selecting files for an incoming third party job.........................................5-22
Viewing the JDF file for an incoming third party job............................5-22
Viewing the job instructions for an incoming third party job............5-23
6 MAX Submission Client...........................................................................6-1
MAX Submission Client......................................................................................................6-2
MAX Submission Client Interface..................................................................................6-3
Configure Hot Folders and Custom Field Labels........................................6-3
Shop Order.................................................................................................................6-4
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Table of Contents
Add Order Item.......................................................................................................6-5
Address Book............................................................................................................6-5
Order Items Files and Folders..........................................................................................6-6
7 Setting up Preps.........................................................................................7-1
Starting Preps Automation Server.................................................................................7-1
To configure the Preps default workflow....................................................................7-2
Creating and saving Preps Job files..............................................................................7-3
Selecting a device type for Preps versions prior to 5.3.3......................................7-3
Missing hardware key error..............................................................................................7-3
Using Preps with Adobe Acrobat...................................................................................7-4
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1
About this guide
This guide provides information and procedures for using the FreeFlow Process
Manager application.
This chapter explains the information found in this guide and how the information
is organized, including:
• Identifying the audience and the basic skills required to use this guide
effectively
• Explaining the standard conventions and cues that highlight important
information
• Listing related documentation you might find helpful
• Listing available online FreeFlow Process Manager Help systems
• Providing information on obtaining additional information
NOTE
If you are using Process Manager for the first time, it is recommended that
you read About FreeFlow Process Manager , in this guide.
Audience
This guide is intended for administrators and operators.
How to recognize important information
The following sections provide the conventions and indicators that are used in
this guide.
Conventions
This guide uses the conventions listed in the table below to help you recognize
information.
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1-1
About this guide
DescriptionConvention
<Angle brackets>
Bold
Italics
Variable information is enclosed in angle brackets (for example, select
<filename>).
• Names of options you select, including toolbar buttons and buttons in
dialog boxes, are enclosed in square brackets (for example, select Close).
Menu commands are also displayed in square brackets, with the menu
name appearing first, then a colon, followed by the option name (for
example, select File > Close).
• Text you should enter exactly as it appears is displayed in bold (for
example, enter test1.rdo).
• Within procedures, the names of keys to press are displayed in capital
letters and enclosed in angle brackets (for example, press ESCAPE).
Keyboard combinations are represented by the plus sign (+) between
names of keys (for example, press CONTROL+C to copy).
Titles of documents and manuals that provide additional information on
the current topic are displayed in italics (for example, theProduction Printing
Setup Guide).
Indicators
This guide uses the following indicatorsto help you recognize important
information:
DescriptionIndicator
NOTE
CAUTION
WARNING
A NOTE indicate important or supplemental information for a task or
procedure.
A CAUTION indicate that you may loose data or damage equipment if care
is not taken when performing the task or procedure following the caution.
A WARNING indicates that you may cause personal injury or death if care is
not taken when performing the task or procedure following the warning.
Related information
This section lists additional materials you may need, or find helpful, when using
your FreeFlow Process Manager system.
To order the Xerox documentation listed below, contact your Xerox Representative.
1-2
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FreeFlow 9.0 Process Manager Operator/Administrator Guide
About this guide
FreeFlow Process Manager documentation
For more information on FreeFlow Process Manager, refer to the following
publications:
• Xerox FreeFlow System Administrator
• Xerox FreeFlow Security Document
Windows related information
Microsoft provides user and administrators with several different resources to
support the operating system environment.
• Windows Online Help - Windows includes extensive online Help for all aspects
of the operating system.
• Windows Microsoft Web site - Microsoft has a World Wide Web site that
contains the latest operating system news and information about upgrades.
The URL for this site is:
http://www.microsoft.com/
Using FreeFlow Process Manager Online Help
This section provides a brief overview of the type of Help available online from
the FreeFlow Process Manager software.
You can access the Process Manager Online Help system by selecting Help in the
Help menu. You can also access Help by selecting the Help button, when available,
in dialog boxes.
Obtaining additional support
For additional information about the following topics, contact your Xerox
Representative.
• X-PRESS FAX
• FreeFlow FAQ Xerox web site
• Xerox Welcome Center
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About this guide
1-4
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2
About FreeFlow Process Manager
This section provides information about Xerox FreeFlow Process Manager
applications, hardware and software components, preparatory steps for workflow
building and job management, user and group access, the log in process, adding
and removing printers, and backup and restore functions.
Related Topics:
FreeFlow Process Manager applications
Logging in to the FreeFlow Process Manager applications
Managing production printers
FreeFlow Process Manager applications
FreeFlow Process Manager consists of five applications that allow you to proicess
jobs using automated workflows:
• Workflow Builder - allows you to create and manage worklfows
• Workflow Submission Client - allows you to submit jobs to workflows
• Workflow Job Manager - allows you to manage submitted jobs
• MAX (Manifest Automation from Xerox) - automates job submission by
processing order jacket files from upstream systems
• MAX Submission Client - allows you to submit order jacket files for MAX
processing
Related Topics:
The Workflow Builder application
The Workflow Submission Client application
The Workflow Job Manager application
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About FreeFlow Process Manager
The Workflow Builder application
Use Workflow Builder to:
• Create workflows
- Use graphical tools to assemble customized workflows from workflow
process steps.
- Configure the settings for workflow process steps.
- Enable workflows to receive jobs.
- Disable workflows to modify them or to prevent job submission.
- Import and export workflows and their associated hot folders.
• Set up and manage hot folders.
• Add external PDF processes to support third party software.
• Set up Notify attributes on the SMTP server; set up the Proxy server.
• Set up repository credentials.
• Configure the remote conversion workstation
Related Topics:
FreeFlow Process Manager applications
The Workflow Submission Client application
The Workflow Job Manager application
The Workflow Submission Client application
Use Workflow Submission Client to:
• Select files for submission from Windows or from a document repository.
• Select an optional job ticket for submission with the files.
• Submit the files to one of the automated workflows.
• Modify the workflow process settings.
• View the job ticket and resolve job ticket conflicts.
• Launch Workflow Builder
• Submit files remotely from a workstation or server with Remote Workflow
Submission Client installed.
• Save and load a file list.
Related Topics:
FreeFlow Process Manager applications
The Workflow Builder application
The Workflow Job Manager application
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About FreeFlow Process Manager
The Workflow Job Manager application
Use Workflow Job Manager to:
• View job details and status.
• Review and edit jobs in Adobe Acrobat.
• Edit process settings.
• Resubmit jobs.
• Approve, fail, pause, or delete jobs.
• Generate, view, and export reports.
• Perform selected tasks remotely from a workstation or server with Remote
Workflow Job Manager Client installed.
Related Topics:
FreeFlow Process Manager applications
The Workflow Builder application
The Workflow Submission Client application
Post-installation setup
The table below provides a post-installation checklist you must complete after
your FreeFlow Process Manager system has been installed.
NOTE
This checklist assumes that a Xerox Representative has installed of all
hardware and software necessary to run the FreeFlow Process Manager
system.
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2-3
About FreeFlow Process Manager
OverviewProcedure
Configure document
repository connections
Create user accounts; add
or edit user contact
information; change XDL
Admin account password
Use the FreeFlow Administration Tool to configure the connection
between FreeFlow Process Manager and the supported document
repositories.
For detailed procedures on configuring repository connections, refer
to the FreeFlow Administration Tool online Help system.
Creating User Accounts
Process Manager user accounts are created and managed using
the Windows Local Users and Groups functionality in the Computer
Management application. Users that are created and added to the
appropriate Process Manager group accounts using Windows appear
in the FreeFlow Administration Tool list of users.
Storing User contact information
The FreeFlow Administration Tool is used to view user accounts that
have been created in Windows, and to add or edit user contact
information.
Changing the XDL Admin account password
The FreeFlow Administration Tool allows you to change the
password for the XDL Admin account. This password is set during
the installation of the software.
For detailed procedures on creating user accounts, refer to the
Windows online help. For detailed procedures on adding or editing
user contact information or changing the XDL Admin account
password, refer to the FreeFlow Administration Tool online Help
system.
Manage production
printers for workflows
Production printers must be added to FreeFlow Process Manager
before you attempt to drag a Print process into a workflow during
the workflow building process.
A common printer interface enables all FreeFlow applications to
maintain a single database of configured printers and to have a
common job setup GUI interface across FreeFlow applications. The
common printer interface includes the following utilities:
• Registerd Printer List Locator
Allows you to set whether the registered printer list in use by a
FreeFlow applicaton is located on a local computer or on a
remote computer.
• Printer Registration
Allows you to register and manage supported production printers
and queues for use by FreeFlow software applications. To
configure the Print process step in a workflow, production printers
must first be added via the FreeFlow Printer Registration
application.
• Printer Status/Job Status Tool
Allows you to status jobs, queues, and printers.
For additional information, refer to the online Help for the
Registered Printer List Locator, Printer Registration, or the Printer
Status/Job Status Tool.
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About FreeFlow Process Manager
OverviewProcedure
Configure the SMTP server
Set up workflows
Generate the preflight
profile repository on a
clean install.
Create or modify preflight
profiles.
The Simple Mail Transport Protocol (SMTP) Server is used for e-mail
notification. The SMTP Setup dialog, accessed via the Workflow
Builder application, allows you to identify the mail server for
outgoing mail or notifications, define authentication parameters,
and establish the maximum size for e-mail attachments.
For details, refer to the following procedure in the online help:
“Setting up the SMTP Server.”
Four default workflows are provided with the software: Simple, Main,
Reprint, and Bill of Materials. Modify these workflows or create your
own, based on the needs of your organization.
For details, refer to the following procedure in the online help:
“Configuring process settings;” or “Building a new workflow.”
Preflight profiles do not exist on a clean install. You will need to
generate the profile repository.
For details, refer to the following procedure in the online help:
“Configuring preflight settings.”
You may want to modify the preflight profiles that are provided
with FreeFlow Process Manager.
For details, refer to the following procedure in the online help:
“Creating preflight profiles.”
Set the default job option
in Adobe Acrobat
Upgrade legacy workflows
that contain the Job Level
Edit process.
For the Convert process, you can select from various job options, or
create custom job options, to generate optimal PDFs in Process
Manager. The default job option that is displayed in Process
Manager is selected in Adobe Acrobat Distiller. You can ensure that
Process Manager displays the desired Adobe Acrobat Distiller default
job option by selecting a profile from the Default Settings drop box
in Acrobat Distiller.
For details, refer to the following procedure in the online help:
“Configuring Convert settings.”
In previous versions, 6.0 and below, of FreeFlow Process Manager,
all job level edit functions (for example, watermarks, page
numbering, page rotation) were available via a single Job Level Edit
dialog. Legacy workflows that contain Job Level Edit processes will
perform as they did in earlier versions, but you will not be able to
edit them. To use previous versions (6.0 and below) job level edit
functions, save the existing Job Level Edit workflow, and it will be
converted into a series of individual, Watermark, Bates Numbering,
Page Numbering, Flip and Rotate nodes, as appropriate.
For details, refer to the following procedure in the online help:
“Upgrading legacy workflows that contain the Job Level Edit
process.”
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About FreeFlow Process Manager
OverviewProcedure
Ensure Color Manage
workflow consistency
between the server and a
remote client.
Importing legacy (version
5.0 and below) workflows
with a Color Manage node.
Import ICC profiles
ICC profile rights
Set up hot folders
Workflows that include color management can become inconsistent
between the Process Manager server and the remote client when
profiles are uninstalled on the server.
Color profiles are now managed in the Optimize node Color tab.
If you import a legacy workflow with a Color Manage node into
FreeFlow Process Manager, the legacy Color Manage icon is
converted to an Optimize icon and the settings transfer
automatically to the Optimize settings Color tab.
For information, refer to the Ensuring Color Manager workfllow
consistency between the server and a remote client procedure.
Import any required ICC profiles.
You must own the rights to use the ICC profiles accessed by FreeFlow
Process Manager.
For details, refer to the following procedure in the online help: “To
import an ICC profile.”
You can open a common browse folder dialog and select or create
a folder in the system via the Hot Folders dialog in Workflow Builder.
You can:
• Pause/resume all hot folders or individual hot folders.
• Enable file clustering on a per hot folder basis.
• Enable Hot Folder scheduling.
Set up external processes
Set up Preps
For details, refer to the following procedure in the online help:
“Setting up a hot folder.”
You may want to add external processes to support third party
software, or to set up third party scripts.
For details, refer to the following procedure in the online help: “Using
third party external processes.”
To use Preps, you will need to install it, configure the default Preps
workflow, and create and save Preps job files.
For details, refer to the following procedure in the online help:
“Setting up Preps.”
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About FreeFlow Process Manager
Logging in to the FreeFlow Process Manager applications
Process Manager user accounts are created and managed using the Windows
Local Users and Groups functionality in the Computer Management application.
During install, Xerox FreeFlow Process Manager Administrators and Xerox
FreeFlowProcess Manager Operators groups are created. Your administrator then
populates these groups with users. Permissions to launch applications are based
on group membership. For more information, see Group membership and
authorization.
Related Topics:
Authorization error message
Group membership and authorization
Authorization error message
The Windows operating system caches a user’s group membership information.
If you add yourself to an authorization group (e.g., Xerox FreeFlow Process
Manager Administrators) and then try to launch an application, you will receive
an error message indicating you do not have permission to launch FreeFlow
Process Manager applications.To rectify this issue, log off and then log back on.
Related Topics:
Logging in to the FreeFlow Process Manager applications
Group membership and authorization
Group membership and authorization
The following table shows authorization based on membership in FreeFlow Process
Manager Administrators or FreeFlow Process Manager Operators groups.
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About FreeFlow Process Manager
OperatorAdministrator
Can launch Workflow Job Manager, Workflow
Submission Client, Manifest Automation from
Xerox (MAX) and MAX Submission Client
Can launch FreeFlow Adminstrator Tool and
perform all adminstrative tasks
Can launch Workflow Job Manager, Workflow
Submission Client, Manifest Automation from
Xerox (MAX) and MAX Submission Client
Cannot launch Workflow BuilderCan launch Workflow Builder
Can launch FreeFlow Adminstrator Tool and
edit repository connnection information
NOTE
Printer Registration also supports user authentication through the
operating system and application-level authorization through membership
in operating system groups.
Related Topics:
Logging in to the FreeFlow Process Manager applications
Authorization error message
Managing production printers
A common printer interface enables all FreeFlow applications to maintain a single
database of configured printers and to have a common job setup GUI interface
across FreeFlow applications. The common printer interface includes the following
utilities:
• Registered Printer List Locator: Allows you to set whether the registered
printer list in use by a FreeFlow application is located on a local computer or
a remote computer.
• Printer Registration: Allows you to register and manage supported production
printers and queues for use by FreeFlow software applications. To configure
the Print process step in a workflow, production printers must first be added
via the FreeFlow Printer Registration application.
• Printer Status/Job Status Tool: Allows you to status jobs, queues, and printers.
NOTE
When building a workflow containing the Print node, you must register the
printer associated with the Print node.
Related Topics:
Xerox FreeFlow Common Printer Administrators group
Registering and adding a production printer
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FreeFlow 9.0 Process Manager Operator/Administrator Guide
About FreeFlow Process Manager
Xerox FreeFlow Common Printer Administrators group
In order to make changes to registered printers with the Printer Registration tool,
a user must be a member of the Xerox FreeFlow Common Printer Administrators
group.
Related Topics:
Managing production printers
Registering and adding a production printer
Registering and adding a production printer
1. Select Start > Programs > Xerox FreeFlow Software > Printer Registration,
or in Workflow Job Manager, select Launch > Printer Registration. The
Installed Products dialog displays.
2. Ensure the radio button for Process Manager is marked.
3. Select OK.
4. In the Printer Registration dialog, select the desired task: Add, View/Edit, or
Delete.
5. For additional information about registering and managing printers, select
Help in the Printer Registration dialog to open the online Help.
For additional information about Production Printing, refer to the online Help
for the Registered Printer List Locator, Printer Registration, or the Printer
Status/Job Status Tool.
Related Topics:
Managing production printers
Xerox FreeFlow Common Printer Administrators group
FreeFlow Process Manager® Operator and Administrator Guide
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About FreeFlow Process Manager
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Workflow Builder
With Xerox FreeFlow Workflow Builder you can create workflows by dragging
and dropping processes into a sequence. You can also choose system configuration
options. Optionally, you can configure and add third party software workflow
components to a workflow to enhance the flexibility and capabilities of the
Process Manager system.
Related Topics:
Using third party external processes
About Workflow Builder
A workflow is a sequence of uniquely configured steps that define how a
document is processed. Use Workflow Builder to:
• Create workflows
• Use graphical tools to assemble customized workflows from workflow
-
process steps.
- Configure the settings for workflow process steps.
- Enable workflows to receive jobs.
- Disable workflows to modify them or to prevent job submission.
• Import and export workflows.
• Take processes offline and change concurrency counts.
• Create preflight profiles by launching Adobe Acrobat.
• Set up and manage hot folders.
• Add external PDF processes to support third party software.
• Set up third-party scripts.
• Set up Notify attributes on the SMTP server; set up the Proxy server.
• Set up repository credentials.
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Workflow Builder
Workflow process icons
The Workflow Builder Insert menu allows you to insert processes into a displayed
workflow.
To insert a process, select a process in a workflow, and select Insert > item. The
new process is inserted to the right of the selected process.
Workflow processes are also available as icons in the Workflow Process Options
area. The icons can be dragged and dropped into the workspace to assemble a
workflow.
DescriptionProcess Icon
Input
Image
Enhancement
Convert
Optimize
Displays automatically as the first workflow node when you select Enter
during new workflow creation.
Automatic Image Enhancement (AIE) optimizes sharpness, color balance,
saturation, exposure, noise reduction and contrast of TIFF, JPEG, and BMP
images, whether standalone or embedded in a PDF. AIE also supports redeye
removal for humans and shadow detail enhancement. The AIE feature works
only for color and grayscale images.
Converts documents submitted to the workflow to PDF. Converts the following
formats: MS Word, MS PowerPoint, MS Excel (includes Microsoft Office 2007),
MS Publisher, Adobe Photoshop, JPG, JPEG, TIFF, TIFF-IT, TIF, BMP, PS, RDO,
Quark Xpress (QXD and QXP), VPC, and EPS.
Allows you to flatten PDFs by converting them to Postscript and back to PDF
again. Uses Acrobat Preflight Fixups to automatically correct job problems.
You can select an Adobe Acrobat Distiller job option to generate optimal
PDFs.
Combines multiple PDF files into a single PDF file.Join
The Optimize process allows you to automatically correct common problems
with PDF files. You can embed missing fonts, define PDF boxes and flatten
document transparencies and overprints. The transparency and overprint
flattening render the document objects to ensure that optimized documents
RIP with the expected appearance.The Optimize process node can also
perform ICC-based color conversion and spot color suffix normalization.You
can also create a PDF/X-1a compliant PDF.
Preflight
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Uses an Adobe Acrobat preflight profile to validate and check formatting,
verify the image, fonts, and verify references to OPI image server images.
Fixups in Acrobat Preflight profiles can be used to automatically correct many
PDF problems including PDF box manipulation, resizing to PDF contents and
dealing with non-printing content and PDF Layers.
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FreeFlow 9.0 Process Manager Operator/Administrator Guide
Workflow Builder
DescriptionProcess Icon
Watermarks
Bates
Numbering
Allows you to add a text or image watermark to selected pages of an input
PDF file. You can specify a combination of images or text, in various
alignments, that can appear either underneath or on top of the page content.
Selected pages may be specified as all pages, odd or even pages, landscape
or portrait pages, specific document pages, or as a page range (for example,
pages 1-5, 8).
Process Manager also supports negative page numbers in the page ranges.
A negative number indicates that it is counted from the end of the document
instead of from the beginning. For example, "1 - -1" means the range is from
the first page to the last page. "3 - -2" means that the range is from the third
page to the second to last page. "-3 - -2" means that the range is from the
third to last page to the second to last page. Ensure that you do not enter an
invalid page range. For example, "3 - 2" and "-2 - -3" are invalid because the
page range is inverted.
Allows you to add bate stamps to selected pages of an input PDF file. Bate
stamps consist of a page number with optional leading zeros and an optional
fixed text prefix. An optional extra line of fixed text can appear either above
or below the page number. Selected pages may be specified as all pages, odd
or even pages, landscape or portrait pages, specific document pages, or as a
page range (for example, pages 1-5, 8).
Process Manager also supports negative page numbers in the page ranges.
A negative number indicates that it is counted from the end of the document
instead of from the beginning. For example, "1 - -1" means the range is from
the first page to the last page. "3 - -2" means that the range is from the third
page to the second to last page. "-3 - -2" means that the range is from the
third to last page to the second to last page. Ensure that you do not enter an
invalid page range. For example, "3 - 2" and "-2 - -3" are invalid because the
page range is inverted.
Page Numbering
Allows you to add page numbers to selected pages of an input PDF file.
Selected pages may be specified as all pages, odd or even pages, landscape
or portrait pages, specific document pages, or as a page range (for example,
pages 1-5, 8).
Process Manager also supports negative page numbers in the page ranges.
A negative number indicates that it is counted from the end of the document
instead of from the beginning. For example, "1 - -1" means the range is from
the first page to the last page. "3 - -2" means that the range is from the third
page to the second to last page. "-3 - -2" means that the range is from the
third to last page to the second to last page. Ensure that you do not enter an
invalid page range. For example, "3 - 2" and "-2 - -3" are invalid because the
page range is inverted.
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Workflow Builder
DescriptionProcess Icon
Barcodes
Rotate Pages
Allows you to add a barcode to your workflow. You can specify the barcode
type or symbology, symbology-specific options, width, height, padding,
inclusion of human-readable text, placement, alignment, rotation, frequency,
size and other options. Selected pages may be specified as all pages, odd or
even pages, landscape or portrait pages, specific document pages, or as a
page range (for example, pages 1-5, 8).
Process Manager also supports negative page numbers in the page ranges.
A negative number indicates that it is counted from the end of the document
instead of from the beginning. For example, "1 - -1" means the range is from
the first page to the last page. "3 - -2" means that the range is from the third
page to the second to last page. "-3 - -2" means that the range is from the
third to last page to the second to last page. Ensure that you do not enter an
invalid page range. For example, "3 - 2" and "-2 - -3" are invalid because the
page range is inverted.
Allows you to rotate selected pages in the PDF file 90 degrees right or left,
or 180 degrees. Selected pages may be specified as all pages, odd or even
pages, landscape or portrait pages, specific document pages, or as a page
range (for example, pages 1-5, 8).
Process Manager also supports negative page numbers in the page ranges.
A negative number indicates that it is counted from the end of the document
instead of from the beginning. For example, "1 - -1" means the range is from
the first page to the last page. "3 - -2" means that the range is from the third
page to the second to last page. "-3 - -2" means that the range is from the
third to last page to the second to last page. Ensure that you do not enter an
invalid page range. For example, "3 - 2" and "-2 - -3" are invalid because the
page range is inverted.
Flip Pages
Allows you to flip selected pages in the PDF file horizontally or vertically to
create a mirror image. Selected pages may be specified as all pages, odd or
even pages, landscape or portrait pages, specific document pages, or as a
page range (for example, pages 1-5, 8).
Process Manager also supports negative page numbers in the page ranges.
A negative number indicates that it is counted from the end of the document
instead of from the beginning. For example, "1 - -1" means the range is from
the first page to the last page. "3 - -2" means that the range is from the third
page to the second to last page. "-3 - -2" means that the range is from the
third to last page to the second to last page. Ensure that you do not enter an
invalid page range. For example, "3 - 2" and "-2 - -3" are invalid because the
page range is inverted.
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