Xerox FreeFlow Output Manager 9.0 User Guide

reeFlow® Output Manager

Version 9.0 September 2010 701P50820

FreeFlow® Output Manager

User Guide

Prepared by: Xerox Corporation Creative and Technical Services 800 Phillips Road Building 0218-01A Webster, New York 14580 USA

Copyright © 1996-2010 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design®, FreeFlow®, FreeFlow Makeready®, FreeFlow Output Manager®, and FreeFlow Process Manager® are trademarks of Xerox Corporation in the US and/or other countries.

While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of any inaccuracies or omissions.

Printed in the United States of America. Other company trademarks are acknowledged as follows: Adaptec®, the Adaptec logo, SCSlSelect®, and EZ-SCSI® are trademarks of Adaptec, Inc. Adobe PDFL - Adobe PDF Library Copyright © 1987-2009 Adobe Systems Incorporated. Adobe®, the Adobe logo, Acrobat®, the Acrobat logo, Acrobat Reader®, Distiller®, Adobe PDF JobReady™, and PostScript®, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. All instances of the name PostScript in the text are references to the PostScript language as defined by Adobe Systems Incorporated unless otherwise stated. The name PostScript also is used as a product trademark for Adobe Systems' implementation of the PostScript language interpreter, and other Adobe products. Copyright 1987 - 2009 Adobe Systems Incorporated and its licensors. All rights reserved. Autologic® is a registered trademark of Autologic Information International, Inc. Compaq® and QVision® are registered United States Patent and Trademark Office, for Compaq Computer Corporation. DEC, DEC RAID, and Redundant Array of Independent Disks are registered trademarks of Digital Equipment Corporation. Dundas - This software contains material that is (c) 1997-2000 DUNDAS SOFTWARE LTD., all rights reserved. Imaging Technology provided under license by Accusoft Corporation. ImageGear © 1996-2005 by AccuSoft Corporation. All Rights Reserved. Intel® and Pentium® are registered trademarks of Intel Corporation. Novell® and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries. Oracle® is a registered trademark of Oracle Corporation Redwood City, California ScanFix® Image Optimizer and ImagXpress are either registered marks or trademarks of Pegasus Imaging Corp. Copyright © 1997-2008 Pegasus Imaging Corp. All rights reserved. SonyTM and Storage by SonyTM are trademarks of Sony. PANTONE ™ and other Pantone, Inc. trademarks are the property of Pantone Inc. Preps™ is a registered trademark of Creo Inc. All rights reserved. Quark® and QuarkXpress® are registered trademarks of Quark, Inc. StorageViewTM is a trademark of CMD Technology, Inc. TIFF® is a registered trademark of Aldus Corporation. Windows®, Windows XP®, Windows Server® 2003, Windows Server® 2008, and Internet Explorer are trademarks of Microsoft Corporation; Microsoft® and MS-DOS® are registered trademarks of Microsoft Corporation. Portions Copyright ©?2001 artofcode LLC. This software is based in part on the work of the Independent JPEG Group. Portions Copyright?© 2001 URW++. All Rights Reserved. This product includes software developed by the Apache Software Foundation. Copyright © 1999-2003 The Apache Software Foundation. All rights reserved. This software is based in part on the work of Graeme W. Gill. © Press-sense Ltd. 2002-2007. All rights reserved. Includes Adobe® PDF Libraries and Adobe Normalizer technology The Graphics Interchange Format © is the Copyright property of CompuServe Incorporated. GIFSM is a Service Mark property of CompuServe Incorporated. Portions contain an implementation of the LZW algorithm licensed under U.S. Patent 4,558,302. Parts of this software Copyright © 2004-2006 Enterprise Distributed Technologies Ltd. All Rights Reserved. Parts of this software Copyright © 1995-2003, The Cryptix Foundation Limited. All Rights Reserved. Parts of this software are a SSLv3/TLS implementation written by Eric Rescorla and licensed by Claymore Systems, Inc. All Rights Reserved. Parts of this software Copyright © 2002, Lee David Painter and Contributors. Contributions made by Brett Smith, Richard Pernavas, Erwin Bolwidt. Parts of this software Copyright © 1995-2005, Jean-loup Gailly and Mark Adler. All other product names and services mentioned in this publication are trademarks of their respective companies. They are used throughout this publication for the benefit of those companies, and are not intended to convey endorsement or other affiliation with the publication. Companies, names, and data used in examples herein are fictitious unless otherwise noted. Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

Introduction

Document Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-xvii

1 FreeFlow Output Manager

How Output Manager Receives Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Receiving Jobs from Multi-Function Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

FreeFlow Output Manager Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Logging On to Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Logging Out of Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

User Access Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Creating Custom View Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Password Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Changing Passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Shutdown and Restart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12

Shutting Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Restarting Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-13

Backup and Restore operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Backup or Restore using the Windows application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Backup or Restore using the command line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Job Scheduling and Load Balancing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Controlling How Jobs are sent to Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-17

Setting the Job Order Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18

Load Balancing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19

2 Queue Manager

The Queue Manager Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

The Queue List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Selecting Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Custom View Access Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Accepting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

iii

Releasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Bypass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Default Split/Maximum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Retain Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

The Queue Properties Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Queue Options Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Creating New Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Hints and Tips for Creating Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Editing Queue Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Using the Basic Properties Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Accepting Jobs at the Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Releasing Jobs from the Queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Selecting Associated Printers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Using the Job Processing Options Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Setting Job Processing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Requesting a Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-17

Selecting Pre- and Post-processing Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Setting the Job Size Supported . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Setting the Job Proof Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Selecting a Job Split Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Setting up Job Routing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Holding Jobs for a Set Amount of Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-22

Keeping Completed Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Using the Queue Manager Settings Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Setting the Job Quantity and Page Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Selecting the Document Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Setting Font Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Setting OPI Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Enabling Queue Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Setting Retention After Job Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-28

Using the Paper Stocks Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29

Selecting a Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29

Using the Output Format Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

Setting Page Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

Selecting Layout Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Setting the Sides Imaged . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Forcing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Setting Collation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Output Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Setting Page Delivery Selections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Enabling Slip Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37

Setting Offset Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38

Using Transparency Interleaving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Using Sample Delivery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39

Setting Finishing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-41

Using the Image Adjustments Detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42

Using Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-42

Using Anti-aliasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-43

Using Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-44

Using Halftone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-44

Adjusting Darkness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-45

Using Toner Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-47

Selecting an Image Resample Method. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-47

Using Image Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-48

Using a VIPP Initialization File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-49

Using Background Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-49

Using the Color Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

Selecting a Print Color Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-50

Using Black Overprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-51

Selecting a User TRC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-51

Using Pantone Color Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Using Clear Coat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-53

Using Highlight Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-53

About Highlight Color Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-55

Using Trapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Using Lightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-58

Using Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Controlling Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Adjusting Color Cast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60

Source Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-61

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-63

Using the Job Notes and Accounting Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-65

Using Job Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-65

Accounting Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-66

Using the Multifunction Device Setup Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-66

Using the Special Pages Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-68

Using Exception Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-69

Using Covers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-69

Using Inserts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-70

Deleting Special Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-71

Managing Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-72

Selecting Queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-72

Deleting a Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-72

Enabling a Queue to Accept Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-73

Preventing a Queue from Accepting Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-74

Setting a Queue to Release Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-74

Setting a Queue to Hold Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-75

Purging Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-75

Updating Printer Values. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-75

3 Printer Manager

Printer Manager Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

The Printer List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Printer Manager Detail Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Basic Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Job Processing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Paper Stocks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Output Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Job Notes and Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Special Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Printer Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Printer Properties navigation bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Printer Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Update Values Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Command Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Adding or Removing a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Editing or Viewing Printer Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Selecting Supported Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

View Button Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Using the Basic Properties Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Using the Job Processing Options Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Limiting the Number of Jobs at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Setting the Pages per Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Enabling Proof Jobs at the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Using the Printer Manager Settings Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Enabling Job Quantity and Page Range Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Selecting the Document Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Selecting Font Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Setting OPI Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Enabling Printer Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Setting Retention After Job Completion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Using the Paper Stocks Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Selecting a Stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Using the Output Format Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Setting Page Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Selecting Layout Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Setting the Sides Imaged . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Forcing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Setting Collation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Selecting Output Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Selecting Page Delivery Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Enabling Slip Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-27

Setting Offset Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Using Transparency Interleaving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Setting Sample Delivery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Setting Finishing Selections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Using the Image Adjustments Detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Setting Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32

Using Anti-aliasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Using Resolution. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34

Using Halftone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

About Print Darkness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

Enabling Toner Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38

Selecting Image Resample Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Using Image Shifts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40

Using Background Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-41

Using the Printer Manager Color Detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

To Access the Color Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Selecting a Print Color Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42

Selecting a User TRC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43

Using PANTONE Color Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-44

Using Clear Coat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

Using Highlight Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46

Using Trapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47

Using Lightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-48

Using Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-49

Using Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-50

Using Color Cast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-51

Source Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-52

Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-55

Selecting a Destination Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-56

Using Rendering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-57

Using the Job Notes & Accounting Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-59

Using Job Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-59

Accounting Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-60

Configuring Job Cover Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-60

Controlling Printer Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-62

Managing Printers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-62

Updating the Printer Manager window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-62

Enabling or Disabling Job Limits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-62

Sorting Printers by Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-64

Accepting/Not Accepting Jobs at the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-64

Updating Printer Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-65

4 Job Manager

Differences Between Jobs, Documents, and Split Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

The Job Manager Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

The Job Status List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Job Status Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8

Job Split Icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Monitoring Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Updating The Job Manager Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

vii

The Job Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Editing or Viewing Job Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Using the Basic Properties Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Using the Job Processing Options Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Requesting a Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Selecting Pre- and Postprocessing Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Setting Job Properties Match . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Proof Quantity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Job Split Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Setting Job Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Using Hold Job Until. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Keeping Completed Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Using the Settings Detail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Setting Job Quantity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Setting Page Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Selecting Color Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Selecting the Document Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22

Selecting Font Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23

Selecting Open PrePress Interface (OPI) Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Selecting Job Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Setting VI Container settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

The Paper Stocks Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Using the Output Format Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Setting Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Setting Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

About Layout Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

Selecting The Number of Sides Imaged. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Forcing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Setting Collation Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Selecting the Output location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

Setting Page Delivery Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

Using Slip Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-33

Setting Offset options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Using Transparency Interleaving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Setting Sample Delivery Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-35

Setting Finishing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

The Image Adjustments Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-36

Setting Page Rotation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Setting Anti-aliasing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-37

Setting Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Setting Halftone Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Darkness Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-39

Toner Saver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40

Image Resample Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Shifting the Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Using a VIPP Initialization File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Using Background Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43

viii

The Color Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43

Selecting Print Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-44

Setting Black Overprint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-44

User TRC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-45

Pantone Color Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45

Using Clear Coat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46

Using Highlight Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46

Adjusting Lightness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-48

Adjusting Contrast. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-48

Adjusting Saturation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-49

Adjusting Color Cast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50

Setting Trapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-51

Source Color Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-52

Output Color Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-54

The Job Notes and Accounting Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-56

Using the Special Pages Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-57

Using Exception Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-57

Creating Covers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-58

Using Inserts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-60

Document Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-61

Viewing or Editing Document Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-61

Deleting a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-63

Changing the Printing Sequence of Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-63

Printing and Managing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-64

Selecting jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64

Previewing PDF, PostScript and VIPP Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-65

Submitting a Job to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-66

Saving a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-67

Splitting Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-68

Available Job Split Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-69

Printer Selection Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-71

Creating Split Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-71

Viewing Job Split Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-72

Converting a Split Job to a normal Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-74

Holding a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-74

Releasing a Held Job to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-74

Resubmitting a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-75

Reprinting a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-75

Deleting a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-75

Canceling a Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-76

Moving a Job to Another Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-76

Copying a Job to Another Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-77

Printing a Proof Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-77

Viewing Printer Conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-78

5 System Status, System Usage Data and System Configuration

System Usage Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Exporting all the usage data to a file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

System Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

System Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Custom View Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Multifunction Device Input Client Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Adding a Multifunction Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Editing a Multifunction Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Enabling or Disabling a Multifunction Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

Deleting a Multifunction Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Log file Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

System Status Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Job Manager Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Job Status Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Repository Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Timeouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Guest Log In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Measurement Units. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

6 Hot Folders

How the Hot Folders Application Receives Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Hot Folder Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Configuring the server and client ports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Using Hot Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Starting Hot Folder Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Stopping Hot Folder Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Configuring Hot Folder Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Hot Folders Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Creating a Hot Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Deleting a Hot Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Opening a Hot Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Closing a Hot Folder or Summary Window. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Starting a Hot Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Stopping a Hot Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Changing Job Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Removing Jobs from the Processing Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Hot Folder Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Changing the Folder Polling Interval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Changing the Job Submission Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Assigning a Processing Program to a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Configuring the Default Processing Program Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Optional parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Setting Start Up and Error Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Polling Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Using JDF files with Hot Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Managing the Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-14

Viewing the Summary Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-14

Viewing the Details Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Filtering the Details Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Saving the Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-16

Deleting a Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Opening a Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17

Hot Folders Interface Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Stop Hot Folder Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Delete Hot Folder Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Hot Folder Summary Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Hot Folder Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Hot Folder Icons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

File View Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

Setup Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-20

Changing the interface appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

7 Port Controller

How the Port Controller Receives Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Using Port Controller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Working with Ports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Creating a New Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Opening a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Starting a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Stopping a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Deleting a Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Viewing the Summary Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Viewing Port Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Modifying port processing programs and scripts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

Working with Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Blocking New Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Shutting Down Connections Immediately . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

Managing Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Saving Your Workspace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10

Deleting Workspaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Opening a Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Port Controller Interface Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Port Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Port Window Status Icons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Port Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

View Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

New Port Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-14

Delete Port Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Changing the interface appearence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

11 FreeFlow Output Manager Scripting

Scripting Examples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Operator Messaging and Interaction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Queue Scheduling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Job scheduling for FreeFlow Process Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Document Distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Document Tracking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

Document Conditioning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

12 Error Messages

Output Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

“An internal error occurred.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4

“Printer <printername> has been deleted from the system.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4

“Printer <printername> has not been disabled.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-4

“Printer <printername> cannot be deleted because it contains active jobs.” . . . . . . . . . . . . . . . . . . . . . 12-5

“Job <job id> has already started processing.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

“Job <job id> has already completed.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

“Job <job id> does not exist.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

“Printer name is invalid” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

“Printer <printername> already exists.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-6

“User name or password is invalid. Please try again.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-6

“Your session has timed out. Please re-enter your user name and password.” . . . . . . . . . . . . . . . . . . . 12-6

“The queue name is not unique.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-6

“The queue name is invalid.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

“Unable to list queues.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

“Queue <queuename> does not exist.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

“Queue <queuename> is not disabled and cannot be deleted.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

“Queue <queuename> contains jobs and can not be deleted.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7

“Job <job id> is not in a valid state for this operation.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

“Cannot delete or cancel the last valid document.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

“The file <filename> does not exist or cannot be read.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

“<field> contains invalid data.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

“Job <queue>:<job-id> cannot be scheduled.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-9

“The preprocessing program <program name> cannot be found.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-9

“The Post-Processing program <program name> cannot be found.” . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-9

“Preprocessing failed for job <queue>:<job-id>.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-9

“Postprocessing failed for job <queue>:<job-id>.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10

“Job <queue>:<job-id> failed transform”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10

“Job <job id> on hold: Invalid Attributes” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10

“There are no available printers associated with the queue.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10

xii

“All devices associated with the queue are offline. Jobs will be scheduled to the standby printers.” . . 12-11

“The system has encountered an unrecoverable error. Please restart system.”. . . . . . . . . . . . . . . . . . 12-11

“The software license has expired.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11

“The software license will expire in <number> days.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11

“The software license file is not found or is invalid. Please install a valid license file.” . . . . . . . . . . . . . 12-12

Printer <printer name> is offline. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-12

Printer <printer name> is online. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-12

“The number of jobs on <printername> has exceeded the threshold. Jobs will not be scheduled to the

printer.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-12

“The number of jobs on <printername> is below the threshold. Jobs can be scheduled to the printer” 12-13 “Job <job id> was not split between color and black/white printers because it contains only color or only

black and white pages.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-13

“Job <job id> was not split between color and black/white printers because it contains more than one doc-

ument.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-13

“Job <job id> was not split between color and black/white printers because of its finishing requirements.”. 12-13

“Job <job id> was not split between color and black/white printers because it is not a PDF job.” . . . .12-14

“Job <job id> was not split by page count because it contains more than one document.” . . . . . . . . . 12-14

“Job <job id> was not split by page count because it has a specified page range.” . . . . . . . . . . . . . . . 12-14

“Job <job id> was not split by page count because it has finishing requirements.”. . . . . . . . . . . . . . . . 12-14

“Job <job id> was not split by page count because its page count was not known.” . . . . . . . . . . . . . . 12-14

“Job <job id> was not split because it does not have the minimum quantity specified by the Queue for split-

ting.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-15

“Job <job id> was not split because it does not have the minimum pages specified by the Queue for split-

ting.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-15

“Job <job id> was not split because it does not have the minimum number of document sets specified by

the Queue for splitting.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-15

“Job <job id> was not split by document sets because it is not a VI container job.” . . . . . . . . . . . . . . . 12-15

“Job <job id> was not split because of an internal processing error.” . . . . . . . . . . . . . . . . . . . . . . . . . .12-15

“Job <job id> was not split because the queue has only one printer capable of printing the job.” . . . .12-16

“Job <job id> could not be split.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-16

“Job <job id> was not split because it has exceeded color pages threshold specified by the Queue.”. 12-16

Hot Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-17

“Folder <foldername> already exists.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-17

“Hot Folder name cannot be empty” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-17

“Hot Folder location cannot be empty.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-17

“File name cannot be empty”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-18

“Polling time cannot be 0" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-18

“The Hot Folder tool is open. Cannot open it again.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-18

“Select at least one User Permissions.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-18

Port Controller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-19

Port Number Already Assigned . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-19

“Port <portnumber> is stopped due to insufficient spool space” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-19

“Invalid IP address” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-19

“The Port Controller is already open. Cannot open it again.” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-20

“Processing file is missing.”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-20

Output Manager JMF/JDF Gateway Service 1

xiii

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Supported JMF Queries and Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

SubmitQueueEntry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

Persistent Channels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Status Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

ReturnQueueEntry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

KnownDevices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

AbortQueueEntry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

SuspendQueueEntry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

ResumeQueueEntry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Status Query. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Status Queue Query . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

Web Services supplemental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

FreeFlow Web Services and Xerox Production Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

JMF Status Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-5

Glossary

# . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-i

A . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-i

B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-ii

C . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-ii

D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-iii

E . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-iv

F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-v

G . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-vi

H . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-vi

I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-vii

J. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-viii

L . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-ix

M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-ix

N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-x

O . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-x

P . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-x

Q . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xiii

R . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xiii

S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xiv

T . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xvi

U . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xvii

V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xvii

W . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xviii

X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xviii

Y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xviii

Z . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-xviii

xiv

xvi

Document Conventions

Introduction

Bold: menu commands, buttons and options are shown in bold.

Code: text that you type verbatim, or that expresses syntax for typed commands, is shown in a monospaced font.

NOTE: Information of special interest is heralded with a pencil icon and preceded by the term “Note” in bold.

WARNING: Failure to heed warnings can lead to physical injury or death. Warnings are heralded by a yellow triangle with exclamation point. The term “Warning” precedes the paragraph, which is set in red text.

CAUTION: Failure to heed cautions can result in damage to equipment or loss of data. Cautions are heralded by a yellow circle with a black exclamation point. The term “Caution” precedes the paragraph, which is set in black, boldfaced text.

TIP: information that can enhance productivity is shown as a Tip,

with a lightbulb icon in the left column and preceded by the term “Tip.”

Output Manager User Guide

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xviii

Output Manager User Guide

1. FreeFlow Output Manager

FreeFlow Output Manager allows you to control the flow of print jobs to your networked printers. Output Manager accepts documents from client applications at user workstations on your network and automatically routes them to printers based on load, availability and job requirements. This increases printer efficiency and productivity.

Output Manager can be configured for automatic load balancing, based on the queue and printer settings, and job processing rules that you establish.

Output Manager provides a secure environment for managing your network printers. Users are required to log in before making changes or operating the system. Further, configuration is restricted to those with only the highest level of access.

See Also

“Queue Manager” on page 2–1

“Job Manager” on page 4–1

“Printer Manager” on page 3–1

“Receiving Jobs from Multi-Function Devices” on page 1-2

“Job Scheduling and Load Balancing” on page 1–16

“Logging On to Output Manager” on page 1–4

“Logging Out of Output Manager” on page 1-5

“User Access Levels” on page 1-5

“Creating Custom View Groups” on page 1-9

“Password Security” on page 1–11

“Shutdown and Restart” on page 1–12

“Backup and Restore operations” on page 1-13

Output Manager User Guide

1–1

FreeFlow Output Manager

How Output Manager Receives Jobs

FreeFlow Output Manager can accept jobs from network clients using the following methods:

• LPR network printing protocol

• IPP network printing protocol

• FreeFlow Applications

• a local Command Line Interface (CLI)

• local or network “hot folders”

• clients with direct port connections

• Web GUI interface for Job Submission

• Job Messaging Format (JMF)

Client applications for FreeFlow Output Manager include:

• FreeFlow® Makeready

• FreeFlow® Process Manager

• FreeFlow® Print Manager-Advanced Print Path

• FreeFlow® Web Submission Client

• Windows queues (using the IPP port monitor) or TCP/IP port configured for LPR

• UNIX and LINUX systems via LPR and IPP

• Multifunction Devices

See Also

“How the Port Controller Receives Jobs” on page 7–2

“How the Hot Folders Application Receives Jobs” on page 6–1

“Receiving Jobs from Multi-Function Devices” on page 1-2

Receiving Jobs from Multi-Function Devices

The purpose of the Send to Production feature is to allow documents to be scanned from Multi-Function Devices (MFDs) and submitted to production print shops where high volumes and special finishing options can be processed. This will reduce MFD contention when either large documents or large quantities are needed, and will allow MFDs to stay within their duty cycles.

1–2

The feature supports the following four MFD product series:

• WorkCentre 2xx - half panel mono

• WorkCentre 56xx - half panel mono

• WorkCenter 76xx - full panel color

FreeFlow Output Manager queues can be designated to appear as “Job Templates” to the MFD. The settings for the templates are

Output Manager User Guide

derived from the queue settings. Because of the limited number of attributes that can be set at the MFD, the Output Manager queue can be setup with default attributes that will be applied to any job sent from a MFD. This expands the available number of job options far beyond the capabilities of the MFD by itself.

FreeFlow Output Manager must be configured to broadcast the queues that are available as Job Templates to specified MFDs. When the send to production feature is selected at the MFD, the Job Templates will appear at the MFD, along with a set of specific attributes that can be programmed at the MFD.

See Also

FreeFlow Output Manager Applications

The primary applications are Job Manager, Queue Manager and Printer Manager. As the names imply, they allow you to manage jobs, the queues to which they are submitted, and the printers assigned to those queues.

FreeFlow Output Manager

Hot Folders

Port Controller

Output Manager also has some utility applications for creating custom solutions.

The Hot Folders Client allows you to create monitored folders on the local or remote file system. When a job is placed in a hot folder, the processing application you associate with the folder is launched to process and print the job.

This is especially useful for jobs that require pre-processing before being sent to a printer. For instance, documents that require predefined separation pages to be inserted before printing.

The Port Controller allows you to create ports to which applications may spool data. The spooled data is then processed and printed. For example, print jobs from a mainframe can be spooled to a Port and there converted to a Page Description Language (PDL) such as PostScript using a third-party application such as M.I.S. Print.

Output Manager User Guide

1–3

FreeFlow Output Manager

Command Line Interface

Output Manager has, as its primary interface, a graphical user interface. However, it also allows you to submit textual commands at the command prompt.

This Command Line Interface feature allows you to type commands at the system prompt or create batch files. These batch files use the scripting commands for Output Manager to perform certain tasks. For example, you could write a batch file that the Port Controller or Hot Folders applications execute when they receive client data.

See the FreeFlow Output Manager Command Line Interface User Guide for more information.

See Also

“Queue Manager” on page 2–1

“Printer Manager” on page 3–1

“Job Manager” on page 4–1

“Port Controller” on page 7–1

“Hot Folders” on page 6–1

Logging On to Output Manager

To provide security for your printers and network, FreeFlow Output Manager requires users to log in before they can modify system settings or manage jobs, printers and queues.

Output Manager has five levels of access:

• Administrator: The highest level of access, the administrator can view and change all system settings, except for servicerelated functions and data.

• Operator 1, 2 & 3: Operator 1 has the highest level of access, operator 3 has the lowest. Operator access is intended for printer operators.

• Guest: The Guest does not require a password, but has minimal access. This is the default access level when the system is started.

NOTE: If Custom View Groups is enabled, 'Enter as a Guest' is no longer valid. Instead, authenticated users may be added to the Custom View Groups for view access. Guest users are not members of the Administrators, Operator 1, 2 & 3 user groups. See more information on this feature.

“Creating Custom View Groups” on page 1-9 for

1–4

Output Manager User Guide

To Log In to Output Manager

1. Enter the URL for the FreeFlow Output Manager page into the address field of the browser, or, if available select log in from the toolbar on the right of the screen.

2. Enter your User Name.

3. Enter your Password.

4. Enter your network domain.

5. Click Log In.

NOTE: Guest users may access the system by clicking Enter as a Guest. If the Guest account has been disabled, use the System

Configuration page to enable that account. See

Configuration” on page 5-4 for more information.

See Also

“Queue Manager” on page 2–1

“Job Manager” on page 4–1

FreeFlow Output Manager

“System

“Printer Manager” on page 3–1

“Job Scheduling and Load Balancing” on page 1–16

“Password Security” on page 1–11

“Shutdown and Restart” on page 1–12

Logging Out of Output Manager

Log out from the system when you are finished. By default, the system automatically logs you out after a certain period of inactivity.

To Log Out

Clicking on the Log Out link on the right hand corner will log you out from the system. The default Log In screen is displayed.

User Access Levels

Output Manager User Guide

NOTE: See the Installation and Configuration Guide for instructions on configuring access for Administrator and Operators 1 through 3.

1–5

FreeFlow Output Manager

Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

Queue

New Queue

Delete Queue

Do Not Accept Jobs

Accept Jobs

View Queue Properties

List Queues

Do Not Release Jobs

Release Jobs

Release Jobs At

Edit Queue Properties

X X X

X X X X X

X X X X

X X

Purge Jobs

X X

1–6

Output Manager User Guide

FreeFlow Output Manager

Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

Job

Cancel

Delete Job

View Job Properties

Hold New Jobs

Release Held New Jobs

Hold

Release

Edit Job Properties

Request Printer

Hold Job Until

List Jobs

Reprocess Job

X X X

X X

X X X X X

X X X

X X X X

X X X

X X X X X

X X X

Resubmit Job

Move To Queue

Submit Job

Save Job

View Conflicts

Copy

Preview

Rename

Change Priority

Change Quantity

X X X

X X X X

X X X

X X X X

X X X

Output Manager User Guide

1–7

FreeFlow Output Manager

Table 1-1. Actions permitted by User Access Level

Operation Administrator Operator 1 Operator 2 Operator 3 Guest

Printer

Enable Job Limits

New Printer

Delete Printer

Do Not Accept Jobs

Accept Jobs

List Printers

View Printer Properties

Edit Printer Properties

Cancel Document

Delete Document

Edit Document Properties

X X

X X X X

X X X X X

X X

X X X

X X

X X X

Document

System

List Documents

View Document Properties

Move up / Move Down (Document Details)

Shutdown

System Usage Data

X X X X X

X X X

X X

X X X X X

1–8

Output Manager User Guide

Creating Custom View Groups

The application’s default behavior grants all users the same view of Output Manager; that is, users see the same queues, printers, and jobs regardless of their access level. Access level only determines the operations accessible to that user. This Custom View Groups feature allows the system administrator to create customized views of Output Manager via the creation of custom access user groups

Information Technology (IT) Administrators may add new groups (called Custom View Groups), through the Windows Authentication Service, to control which printer, queues, and jobs members have access. The IT Administrator adds FreeFlow Output Manager users to these groups. The Output Manager Administrator then configures a queue to allow access to all the users of a Custom View Group. Those users that are not a part of the queue’s access group will be restricted from viewing the queue, its printers, or jobs submitted to it.

CAUTION: The FreeFlow Output Manager administrator should determine whether to enable or disable this feature when Output Manager is started for the first time. Once this feature is enabled, it can be disabled but it should not be reenabled. Doing so will compromise the integrity of the system.

FreeFlow Output Manager

When enabling this feature, the following prerequisites and limitations should be kept in mind:

• A user may belong to one or more Custom View Group.

• When the feature is enabled, the "Enter as a Guest" account function is no longer valid. Instead, authenticated users or user groups may be added to the Custom View Group. Guest users are not members of the 4 predefined groups.

• Custom View Groups are created using the Windows Operating System, via the system administrator.

• The access group name must have the prefix "Xerox FFOM". For example, "Xerox FFOM LA Print Shop". Without this prefix Output Manager does not recognize the group as a Custom View Group.

• Output Manager operators must be added to these groups.

• Guest users are authorized users and are members of

these groups but are not members of the FFOM operators/ admin group.

• Once the Custom View Groups are created, users logged in through the Xerox FreeFlow Output Manager Administrators group shall be able to list the groups and assign printers and queues to them.

Output Manager User Guide

• Queues and printers can only be added to a single group. Once a queue or printer is added to a group, it becomes unavailable for addition to another group.

1–9

FreeFlow Output Manager

• Administrators have an unrestricted or complete view of the system. Operators and authorized users have customized views of the system based upon the groups they belong to, and the settings for those groups.

• If the system administrator decides to change the Custom View Groups group name for whatever reason, it will be not be reflected in Output Manager. The application will treat the altered group name as a new group.

CAUTION: FreeFlow Output Manager cannot track group name changes made at the operating system level and then update Custom View Group assignments based on those changes. The system administrator should exercise caution when making changes through the operating system to groups used by Output Manager.

1–10

Output Manager User Guide

Password Security

Changing Passwords

FreeFlow Output Manager

To maintain system security, the logon password for the Administrator and Operator’s should be changed after the system has been installed and at regular intervals thereafter.

See Also

“Queue Manager” on page 2–1

“Job Manager” on page 4–1

“Printer Manager” on page 3–1

“Job Scheduling and Load Balancing” on page 1–16

“Logging On to Output Manager” on page 1–4

“Shutdown and Restart” on page 1–12

Only the Administrator has the authority to set and change the passwords for the Administrator and Operators. Individual users can change their own passwords.

Password for FreeFlow Output Manager are changed at the operating system level. Follow the procedures for the particular operating system to change passwords.

NOTE: On Windows computers, only users with Windows Administrator level access can change Output Manager passwords.

Output Manager User Guide

1–11

FreeFlow Output Manager

Shutdown and Restart

Shutting Output Manager

To restart Output Manager you must first restart the computer and then log in to Output Manager.

See Also

“Shutting Output Manager” on page 1–12

“Restarting Output Manager” on page 1–13

“Queue Manager” on page 2–1

“Job Manager” on page 4–1

“Printer Manager” on page 3–1

“Job Scheduling and Load Balancing” on page 1–16

“Logging On to Output Manager” on page 1–4

“Password Security” on page 1–11

Shutting down Output Manager causes the application to close after it has completed processing of the most recently submitted

job and sent it to a printer. Jobs are not accepted or released until

the computer is restarted.

To Shutdown Output Manager

1. Click Shutdown Server.

2. Click OK when asked to confirm shutdown. The message “Output Manager is unavailable...” is displayed.

See Also

“Restarting Output Manager” on page 1–13

1–12

Output Manager User Guide

Restarting Output Manager

Use the Restart procedure when a recovery procedure directs you to restart the computer.

When shutdown has occurred, no new jobs are accepted until after the computer has been restarted and the Output Manager application re-opened. This feature is available to an Administrator or Operator 1 and 2.

To Restart Output Manager (Windows)

1. Click Shutdown Server (only available to Administrator or Operator 1) to exit Output Manager. Wait for Output Manager to display “Output Manager is Unavailable.”

2. Click Start: Shut Down.

3. In the Shut Down Windows dialog, select Restart from the list. The system restarts.

4. Open FreeFlow Output Manager and log in.

FreeFlow Output Manager

See Also

“Shutting Output Manager” on page 1–12

Backup and Restore operations

Output Manager provides backup and restore utilities in the unlikely event of a catastrophic failure of your system.

The configuration settings and data that is backed up and restored are the following:

• Output Manager application configuration settings.

• Jobs, Queues, and Printers.

• Accounting Module configuration settings, reports, database, and exported data.

• Hot Folders and Port Controller configuration settings.

• If the Printer Registration and/or Standalone Repository Management System are present on the machine, the configuration settings for those applications are backed up and restored.

Output Manager User Guide

There are two means of invoking the backup and restore application:

• “Backup or Restore using the Windows application” on page 1-

• “Backup or Restore using the command line” on page 1-15

1–13

FreeFlow Output Manager

Backup or Restore using the Windows application

Perform the following to backup the Output Manager system

NOTE: The backup and restore operations will automatically

shutdown and restart the Output Manager and Accounting Module services.

Follow the procedure for backing up or restoring the Output Manager system using the Windows application.

NOTE: You must be logged in as the Windows Administrator to perform the backup or restore operations.

NOTE: If Output Manager is installed on the Windows 2008 Server Operating System right-click on the Start menu GUI command and select Run as Administrator to run the program as an Administrator..

1. Select Start: Programs: Xerox FreeFlow: Output Manager: Backup.

2. In the browse dialog, select a folder location to save the backup information.

3. Enter a file name in the text box or accept the default file name.

NOTE: If you specify a file name that is a duplicate of a previous backup, a dialog will display. Select Yes to overwrite the previous backup, or No to specify an alternate filename.

4. Select Save. A progress bar dialog will display the status of the backup.

5. Select OK when the operation is complete.

Perform the following to restore the Output Manager system:

1. Select Start: Programs: Xerox FreeFlow: Output Manager: Restore.

2. In the browse dialog, select a folder location of the backup information.

1–14

3. Select the ZIP file containing the backup information you want to restore.

4. Select Open. A progress bar dialog will display the status of the backup.

5. Select OK when the operation is complete.

Output Manager User Guide

Backup or Restore using the command line

Follow the procedure for backing up or restoring the Output Manager system using the command line.

NOTE: You must be logged in as the Windows Administrator to perform the backup or restore operations.

NOTE: If Output Manager is installed on the Windows 2008 Server Operating System, right-click on the Command Prompt icon and select Run as Administrator to run the program as an Administrator.

Perform the following to backup the Output Manager system

1. From the /bin folder located in the Output Manager installation directory, enter the ffom_backup command followed by a fully qualified path to the backup file to be created.

• For example: ffom_backup c:\Backup\<todays_date>

NOTE: If you do not specify a backup path, the ffom_backup will create a backup file in a default location. The default location will be in the <installation directory>\backup.

FreeFlow Output Manager

Perform the following to restore the Output Manager system:

System Requirements

Hardware Requirements: PC-Compatible

1. From the /bin folder located in the Output Manager installation directory, enter the ffom_restore command followed by a fully qualified path to the backup file to be restored.

• For example: ffom_restore c:\Backup\<todays_date.zip>

Output Manager requires the following minimum hardware and software requirements.

NOTE: The installation program will validate that the system meets the minimum requirements prior to running the installation.

• Dual Processor Intel Xeon 2.8 GHz equivalent or better

Output Manager User Guide

• At least 4 gigabyte of RAM

• At least 250 GB of free disk space, plus any additional expected spool space

• Ethernet Capability: 10/100/1000 Mb/sec

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FreeFlow Output Manager

Software Requirements: PC-Compatible

• Windows® Server 2003 R2 (including Service Pack 2)

• Windows

Server 2008 (including Service Pack 2) 32-bit

Server 2008 R2

• One of the following Web browsers:

– Internet Explorer 7.0, or 8.0

NOTE: Internet Explorer 8 must be set to run in Compatibility Mode in order for Output Manager to function properly when using that browser version. See your FreeFlow Output Manager Install and Configuration Guide for instructions on how to configure Compatibility Mode in Internet Explorer 8.

– FireFox 3.0, 3.5 or 3.6.

Job Scheduling and Load Balancing

Job Scheduling

Printer Selection

FreeFlow Output Manager receives jobs, schedules them, chooses a printer or printers for each job, and, if necessary, splits a job across multiple printers to balance printer work load.

Jobs are scheduled for printing using the First-in, First-out (FIFO) method, so that the first job to arrive in the queue is the first to print. You can override this by assigning a higher priority to a job, thus pushing it to the front of the queue.

Jobs come into a queue, to be sent to a printer associated with that queue. Output Manager selects the printer for a particular job in the following manner:

1. Output Manager determines which printers are eligible to print the

job. If capability matching is enabled, only printers that

match the job requirements are considered as eligible printers. If capability matching is not enabled, all printers are considered eligible.

1–16

2. From the list of eligible printers, Output Manager chooses the

printer using either the round robin or least-busy printer, or

least-buy-by-pages method.

Output Manager User Guide

Capability Matching

If capability matching is not enabled, only the document format is compared against the printer's supported document formats. If there is a match, the job is scheduled to the printer.

Output Manager also checks if the document has color content. If the job contains color content, it can only go to a printer that supports color. If the document does not have color content, then it can be sent to a monochrome printer.

Example

If you submitted a job to be printed on glossy, drilled paper, one of the following occurs:

• capability matching is enabled:

– The job is scheduled to a printer that contains the selected

stock properties.

– If none of the printers have the selected stock properties,

the job is placed in the Held state.

FreeFlow Output Manager

– After 5 minutes, the job is checked.

– If the resources are now supported at the printer, the job is

scheduled to that printer.

• capability matching is not enabled:

– The job is sent to a printer.

– The job is sent with the set properties and it is up to the

printer to print the job or hold it for resources.

NOTE: Under Job Manager > Edit Job Properties > Job Processing Options > Job Properties Match option allows you to select from Allow Substitutions and Honor All Job Properties. If the selected value is Allow Substitutions, the job is sent to the next available printer, if no printer matching the required resources is found. Otherwise, the job is held.

Controlling How Jobs are sent to Printer

Output Manager provides a configuration option that controls how jobs are forwarded to printers. The following two configurations control how jobs are sent to the printer:

Output Manager User Guide

• Sending multiple jobs to the same printer simultaneously. This method improves the throughput of jobs sent to printers but does not guarantee the order of the jobs as determined by the Output Manager queue policy. This is the default setting.

• Preserving job order

This method ensures that jobs arrive at the printer in the order determined by the Output Manager queue policy. This method is required when iGen4 220 Perfecting Press printers are

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FreeFlow Output Manager

Setting the Job Order Policy

configured on Output Manager.

To set the Job Order Policy, perform the following:

1. Edit the file OBS.properties found in the following directory:

<FFOM installation directory>\config

2. Locate the file JOB_ORDER and change value to the appropriate setting.

• UNORDER: Jobs are submitted in the order determined by

the Output Manager queue policy but due to the job size and network factors, jobs may arrive at the printers out of order. Currently UNORDER is the default job ordering policy.

• ORDER: Ensure that jobs arrive at the printer in the order

determined by the Output Manager queue policy.

3. Restart Output Manager.

“Setting Job Properties Match” on page 4–17

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Output Manager User Guide

Load Balancing

FreeFlow Output Manager

Printer load balancing, or job splitting, is used to keep printers working equally. This avoids having one printer always busy while another is only sometimes used. Output Manager automates load

balancing to increase operator and printer efficiency, using the

following methods:

•Simple: Assign more than one printer to a queue. The jobs will be printed using either the round robin or least-busy printer method.

• Number of copies: If multiple copies are being printed, Output Manager can send some of the copies to each of the printers in the queue.

• Color pages: Output Manager can send the color pages of a black and white document to a color printer, if one is in the

queue. In this way your color printer is used only for color

printing and not kept busy with black and white pages. This feature also allows you to set a threshold based on a percentage of color pages, or a set number of color pages, where the entire job is sent to the color printer. The threshold setting is used to save time collating a job that has a minimum of black and white pages.

• Page range: Output Manager splits the total job into groups of sequenced pages, and sends each page sequence to a different printer.

• Documents: A job can consist of multiple documents. Output Manager can split the job and send each document to a separate printer.

• Page Count: Output Manager can load balance to printers that are least busy based on the pages pending to print. The least busy printer is determined by estimating the number of pages pending at the printer. The estimate is arrived at by calculating the number of pages sent by Output Manager to that printer. Pages sent to the printer from non-Output Manager sources are precluded from the calculation.

• Document Set: refers to VI Container splitting. A VI Container is a job format that it has 3 sub-types (also known as modes), PPML, VIPP-database, and VIPP. VI Containers can contain many document sets. FreeFlow Output Manager only supports document-set split for a VI container that is in the VIPP-database format.

See Also

Output Manager User Guide

“Job Manager” on page 4–1

“Printer Manager” on page 3–1

“Queue Manager” on page 2-1

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FreeFlow Output Manager

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Output Manager User Guide

2. Queue Manager

A queue maintains pools of jobs and is responsible for managing the distribution of these jobs to the printers on your network. You may create a queue of all color printers, for example, or a queue of all printers in one geographic location. The queue is the central object in Output Manager: incoming jobs arrive in a queue; outgoing jobs are sent to printers from the queue.

Queue Manager allows you to create and manage queues.

•A queue can accept submissions from any inbound gateway.

•A queue can send jobs to any number of devices (including zero).

•A device can accept jobs from any number of queues.

NOTE: All jobs are spooled into Output Manager before processing can be initiated.

NOTE: The options that are available to you within Queue Manager will depend on your Output Manager access rights.

See Also

“The Queue Manager Window” on page 2–1

“The Queue List” on page 2–3

“Creating New Queues” on page 2–7

“Editing Queue Properties” on page 2–11

“Managing Queues” on page 2–72

The Queue Manager Window

The Queue Manager window displays all of the queues available to the logged in user on the FreeFlow Output Manager system. Each queue can be thought of as a virtual printer which has unique characteristics that are defined when the queue is created. The queue list displays the name and state for any queues available at the system.

Queue Manager is accessed by selecting the Queue Manager menu in the Output Manager window. The main window displays the following:

Output Manager User Guide

2–1

Queue Manager

Queue Status

Presents the following information:

• Number of Selected Queues: Displays the number of queues in the Output Management system that match the option selected in the Status drop-down menu.

• Queue Status: The queue name with additional columns that report on the status of that queue.

Status Menu

The Status menu allows you to view a list of queues by current status:

• View All: this is the default selection that lists all the queues in the Output Management system.

• Accepting: displays the queues that are enabled to accept new jobs for printing.

– Accepting/Releasing: displays the queues that are set to

accept new jobs for printing and automatically print incoming jobs.

– Accepting/Not Releasing: displays the queues that are

set to accept new jobs for printing. Jobs will be printed when the queue is set to release.

• Not Accepting: displays the queues that are prevented from accepting new jobs for printing.

– Not Accepting/Releasing: displays the queues that are

prevented from accepting new jobs, but are set to automatically print jobs that are already in the system.

– Not Accepting/Not Releasing: displays the queues that

are prevented from accepting new jobs and jobs already in the system can only be printed if the queue is set to release.

• Bypassing Processing: displays queues that do not process any job and submit to the printer as they are received.

Automatic Update Menu

The Automatic Update menu allows you to set the interval at which the queue list is updated. If Update Now is selected, the

queue list is immediately refreshed regardless of the Automatic

Update setting.

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Output Manager User Guide

The Queue List

Queue Name

Jobs in Queue

Selecting Queues

Queue Manager

The Queue List displays all of the queues in the system. Each row represents a queue and contains information about that queue.

All columns can be sorted by clicking the column header. The sort arrow shows which column is sorted and whether it is in ascending or descending order.

You can manage Queue List selections from the Status menu.

Name of the queue.

The number of jobs residing in each queue.

To modify a queue, you must first select it.

To Select a Queue

Select the checkbox next to a queue name to select that queue. Clear the checkbox next to the queue to cancel the selection.

To Select All Queues

Click the Select All button in the column header to select all queues. Click the button a second time to clear the selection of all queues.

Custom View Access Group

This column displays the group name that the queue belongs to. This column will appear when the administrator is logged on to the system.

Accepting

The column display will either be Yes or No. If Yes is displayed the

queue is enabled to accept new jobs for printing. If No is displayed

the queue is prevented from accepting new jobs for printing.

Output Manager User Guide

See Also

“Enabling a Queue to Accept Jobs” on page 2–73

“Preventing a Queue from Accepting Jobs” on page 2–74

2–3

Queue Manager

Releasing

The column display will either be Yes or No.

If Yes is displayed the queue will automatically print incoming jobs.

If No is displayed the queue is paused and jobs cannot be manually released unless the queue status is changed.

Release Jobs At

Indicates the time and date that the job is scheduled to be released to the printers.

Hold New Jobs

Holds all incoming new jobs. Jobs which entered the queue prior to this state being enabled, are not affected and are not placed in a held state.

See Also

“Releasing Jobs from the Queue” on page 2–14

“Setting a Queue to Hold Jobs” on page 2–75

Bypass

A Bypass queue forwards a job to the printer in an “as is” condition. As a result, you can think of a bypass queue as submitting a job directly to the printer.

A checkmark indicates that Bypass is enabled.

NOTE: A Bypass queue cannot be used when splitting jobs.

See Also

“Using the Job Processing Options Detail” on page 2–15

Default Split/Maximum

Indicates the default split type and the maximum number of splits allowed by the queue.

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Output Manager User Guide

Retain Job

Indicates the amount of time a job is retained on the system before the job information and associated print data is deleted. If a duration is not displayed, the job is retained in the system until the retain job default policy elapses.

When a job is retained, you can reprint or resubmit the job to print again.

See Also

“Releasing Jobs from the Queue” on page 2–14

“Setting a Queue to Hold Jobs” on page 2–75

“Keeping Completed Jobs” on page 2–23

The Queue Properties Window

The Queue Properties window has the following controls:

Queue Manager

Queue Name List

If you selected more than one queue from the Queue Status screen, you can switch between them by selecting them from the Queue Name drop-down list.

View Menu

The View menu option allows you to expand or collapse all property detail displays, and switch between View and Edit modes.

Value Options Menu

The Value Options menu allows you to append or overwrite values imported from the printers and .xcp files associated with the queue and save the properties of the queue to a file.

Output Manager User Guide

2–5

Queue Manager

Queue Options Menu

Command Buttons

• Apply: Saves all property changes to the selected queue without closing the window. You do not need to select Apply before selecting OK to save changes.

• OK: Saves all property changes to a queue and closes the window.

• Back to Queue Status: Returns the view to the main Queue Manager window.

• Previous Queue/Next Queue: Displays the properties view of the previous or next queue in the queue list.

CAUTION: Do not use the browser Back or Forward navigation buttons to return to previously viewed pages, or the Refresh button. This action may cause unpredictable behavior.

The Queue Options menu presents the following selections:

• Hold New Jobs: Incoming jobs to the selected queue are held. This selection does not affect jobs that are currently processing.

• Release Held New Jobs: Releases jobs that are held using the Hold New Jobs operation. Jobs that are held by other methods remain on hold.

• Release Jobs At: Allows you to schedule the day and time that jobs in the queue are released.

• Purge Jobs: Deletes all the jobs in the queue, regardless of the state of the job. New jobs entering the queue while this operation is executed are not affected.

• Delete Queues: Deletes the selected queue(s) from the system. To delete selected queues, each queue must be disabled and it cannot contain any active jobs.

“Creating New Queues” on page 2–7

“Setting a Queue to Hold Jobs” on page 2–75

“Releasing Jobs from the Queue” on page 2–14

2–6

“Purging Jobs” on page 2–75

“Deleting a Queue” on page 2–72

Output Manager User Guide

Creating New Queues

To Create A New Queue

Queue Manager

Before jobs can be printed, they must be submitted to the printer device(s) through a print queue. The function of a queue is to manage the flow of print jobs through the controller to the printer device(s). You may want to create a new queue to manage a group of printers that handle specific job requirements, or to have a queue available for a particular group of people.

When a queue is associated with printers, the features which the printers support are added to the queue property menus.

The Supported selection acts as an accelerator to select all the values within a particular option. Once options are selected, the value is supported and can be selected when editing job properties.

NOTE: There is no limit to the number of queues that can be created on the FreeFlow Output Manager system.

1. Open Queue Manager.

2. Click New Queue. The New Queue wizard opens.

3. Type a name in the Queue Name box. Names may have up to 127 characters, using only letters, numbers, underscores and dashes. Spaces are not allowed in the name.

NOTE: The queue name cannot be changed, however, properties of the queue can be edited at any time.

4. Click Next to proceed to the next screen.

NOTE: Click Cancel to end the queue creation process and

return to the Status screen. Click Back to return to the previous screen to edit previous entries.

5. To enable Job Splitting for the Queue select Yes, otherwise select No. If you select Yes, select a Job Split method from the pull-down. Options include:

• By Quantity: A portion of the total quantity may be printed

on each available printer associated with the queue.

At the next screen, pick at least two primary printers.

• By Pages: A different range of pages may be printed on

each available printer associated with the queue.

Output Manager User Guide

At the next screen, pick at least two primary printers that support page range.

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Queue Manager

• By Documents: Different documents in a job may be

printed on each available printer associated with the queue.

At the next screen, pick at least two primary printers.

• By Document Sets: Different document sets may be

printed on each available printer associated with the queue. If the documents submitted are part of a VI container, it is possible to load balance the document sets within the container. Load balancing of VI Container document sets is limited to database mode VIPP print files. The VI Container must include a database master file (.dbm file).

At the next screen, pick at least two primary printers.

• By Color: Color pages may be printed on a printer that

supports color, and non-color pages may be printed on a printer that does not support color.

At the next screen, pick at least one primary printer that supports color, and one primary printer that does not support color. Note that picking a non-color printer that supports the interposer allows color pages to be automatically collated into the non-color pages.

• By Best Method: FreeFlow Output Manager will

determine the most suitable splitting method depending on job properties and printer availability.

At the next screen, pick at least two primary printers.

6. Click Next to proceed to the next screen.

7. If Custom View Groups has been enabled, perform this step, otherwise go to the next step:

• If you want to make the queue accessible to a specific

Custom View Group, select Yes, otherwise select No. If you select Yes, select an access group from the Select

Custom View Group pull-down menu.

NOTE: If No is selected and the Custom View Groups feature

is enabled on the System Configuration page, then the queue will only be available to the Administration user. For more information on enabling this feature, see

“Custom View

Groups” .

8. Click Next to proceed to the next screen.

9. If you want all of the printers in your Output Manager system to be considered

primary printers for this queue, select All

Printers in the System. Otherwise, select Selected Printers.

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NOTE: If you selected to make the queue available to a specific Custom View Group, only those printers that have not been assigned will appear in the Associated Printers list. For more information on this feature, see

“Creating Custom View

Groups”

Output Manager User Guide

Queue Manager

a. If you chose Selected Printers, select each printer you

want to associate with the queue.

b. The printers you select will all be assigned a Primary

designation. You may want to designate

standby printers if

all primary printers are not operational or not suitable for particular jobs. To change printers from primary to standby

printers, select the Standby option for each.

NOTE: If you selected a job splitting option for the queue, ensure that you select the required number of supported printers for that job split selection. Use the legend and letter designations in the printer list to select printers that have the necessary support.

10. Click Next to proceed to the next screen.

11. If a Job Split Method was selected, you can specify values for the following fields:

• Maximum Job Splits: Maximum Job Splits is not

applicable on a document split or a color split. The value of this attribute specifies the maximum number of job splits that will be created when splitting a job. The default entry is the number of available printers that can print the job split. For example, if you want to have a maximum of five splits on a job, type 5 in the Maximum Job Splits box. You would need a minimum of five printers in order to produce five job splits.

• Minimum Quantity: If By Quantity is the Job Split Method

selected, this attribute specifies the minimum number of copies that a document must have before it can be split. For example, if you want to start job splitting once a job contains more than four copies, then type 4 in the Minimum Quantity box.

• Minimum Pages: If By Pages is the Job Split Method

selected, this attribute specifies the minimum number of pages that a document must have before it can be split. For example, if you want to split all jobs containing more than 100 pages, type 100 in the Minimum Pages box.

• Minimum Document: If By Document Sets is the Job

Split method selected, this attribute specifies the minimum number of document sets a document must have before it can be split. For example, if you want to start job splitting once a job contains more than four document sets, then type 4 in the Minimum Document box.

• Specify an option for If Job Cannot be Split by Specified

Method.

– Print Job on One Printer: the job will be automatically

sent to a single available capable device.

Output Manager User Guide

– Hold Job: the job will be set to a Held state.

12. Click Next to proceed to the next screen.

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Queue Manager

13. Select from the following:

• Yes to update queue properties using printer information

automatically. When a queue is created and the queue is associated with printers, the queue inherits the features from all the associated printers. After features are inherited, the administrator can change the feature set to limit the features that are available when editing the job, or to advertise available features to clients such as FreeFlow Print Manager.

•Select No to set the information manually.

14. Click Create Queue to add the new queue to the system.

15. If necessary, click Edit Queue Properties to further define settings for the queue.

16. Click Done to end the queue creation process and return to the Queue Status screen.

See Also

“Hints and Tips for Creating Queues”

“Editing Queue Properties” on page 2–11

Hints and Tips for Creating Queues

TIP: Assign printers of similar capabilities to a queue. This

enables jobs to be distributed to most or all printers associated with the distribution and job splitting by quantity, pages or documents.

TIP: Assign only one printer per queue when using the iGen4 220 Perfecting Press.

TIP: Assign printers of similar print quality. Some printers have

write white engines, others have write black engines and should

not be part of the same queue.

TIP: Use Bypass queues for jobs that will not be edited using the Output Manager application. Some printers have print controllers that do not support Fiery, DocumentCentre, Generic LPR and older versions of Creo). Output Manager cannot forward updated job attributes to those print controllers.

TIP: When creating a printer in the Printer Registration application, assign a Custom name with as few characters as possible. This will allow the printer name to display without wrapping in the interface.

queue. This is especially productive for round robin

IPP or ASCII/XPIF job ticketing (for example,

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Output Manager User Guide

Editing Queue Properties

Queue Manager

Once a new queue is created, most queue properties can be modified. The Queue Name and Printer Name cannot be modified.

The Queue Properties window enables you to view and specify default settings to process all jobs submitted to the queue. Only Administrators and Operator 1 can edit queue properties.

NOTE: When setting queue properties, the values can be those received from the associated printers. The values are used as potential values when editing a job. As a result, only values that are supported by the printer will be displayed. This allows the job to be scheduled to the correct printer that meets the job requirements.

NOTE: The attributes set on the queue are used to advertise the print capabilities of the printer to IPP clients. This information is used by FreeFlow Print Manager to display the print options available when submitting the job to the Output Manager queue.

Output Manager User Guide

2–11

Queue Manager

To Edit Queue Properties

All queue property settings are accessed by performing the following:

1. Open Queue Manager.

2. Select each queue that you want to access. Click the column header to select all listed queues.

3. Select Edit Queue Properties or View Queue Properties.

4. Edit the queue properties by adjusting the settings on each detail display.

NOTE: The administrator or operator 1 determines which features are supported. In order to change a Printer Default setting, the Printer Default checkbox must be cleared. A Printer Default selection indicates that the feature is handled by the printer that receives the job, using the printer default behavior.

See Also

“Using the Basic Properties Detail”

“Using the Job Processing Options Detail”

“Using the Queue Manager Settings Detail”

“Using the Paper Stocks Detail”

“Using the Output Format Detail”

“Using the Image Adjustments Detail”

“Using the Color Detail”

“Using the Job Notes and Accounting Detail”

“Using the Multifunction Device Setup Detail”

“Using the Special Pages Detail”

2–12

Output Manager User Guide

Using the Basic Properties Detail

The available options within the Basic Properties detail are determined by the administrator or operator 1.

To Use the Basic Properties Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

NOTE: The Queue Name, Jobs in Queue, and Date Created fields are read only.

See Also

“Accepting Jobs at the Queue” on page 2–13

“Releasing Jobs from the Queue” on page 2–14

“Selecting Associated Printers” on page 2–15

Queue Manager

Accepting Jobs at the Queue

Jobs cannot flow through a queue unless the queue is set to accept jobs.

To Accept Jobs at the Queue

1. Open the Basic Properties detail.

2. Select from the following Accepting Jobs options:

• Yes: New jobs are accepted at the queue.

• No: New jobs are not accepted at the queue.

3. Click OK to save your entries and return to the Queue Status window.

NOTE: You can also set queues to accept jobs using the options available on the Queue Status list.

See Also

“Enabling a Queue to Accept Jobs” on page 2–73

“Preventing a Queue from Accepting Jobs” on page 2–74

Output Manager User Guide

2–13

Queue Manager

Releasing Jobs from the Queue

Although a queue may accept jobs for processing, the jobs will not print unless the queue is set to release print jobs.

To Release Jobs from the Queue

1. Open the Basic Properties detail.

2. Select from the following Releasing Jobs options:

• Yes: New jobs are released once they enter the queue.

• No: New jobs are held at the queue.

3. To release jobs at a special time:

a. Select Release At.

b. Select a date and time from the calendar. By default, the

current date is selected during the initial opening of the menu. For subsequent uses, the last date and time entered is the default value.

The left and right arrows on each side of the month and year header allow you to select calendar months. The Show Today selection automatically selected the current date on the calendar, but does not affect the time selection. Your jobs release from the queue at the selected date and time.

c. Click OK to accept the date and time entries and close the

calendar window.

4. Click OK to save your entries and return to the Queue Status window.

NOTE: You can also release jobs using the options available on the Queue Status list.

See Also

“Setting a Queue to Release Jobs” on page 2–74

“Setting a Queue to Hold Jobs” on page 2–75

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Output Manager User Guide

Selecting Associated Printers

You can choose the printers that you want to associate with the queue. You may have an installation where you want to allow jobs to use all available and capable printers. If enabled by the administrator or operator 1, jobs sent to this queue can be scheduled to selected devices or all devices in the system.

NOTE: When selecting printers, use the table legend and letter column to select printers that have support for specific options. For example, printers that support color will have the letter “C” in the letter column to the right of the printer name.

NOTE: If the Custom View Group feature has been enabled, the printers in the pull-down list will be limited to those that the logged on user has been granted access.

To Select Associated Printers

1. Open the Basic Properties detail.

Queue Manager

2. To associate the queue with all printers, select All Printers in

the System. Otherwise, select Selected Printers to open the Associated Printers list.

a. Select the printers you want to associate with the queue.

b. Select either the Primary or Standby option for each

printer. Standby printers are used only when all the

printers are unavailable.

3. Select Update Values from Printers.

4. Click OK to save your entries and return to the Queue Status window.

Using the Job Processing Options Detail

The administrator or operator 1 can set up a queue, so that all jobs entering the queue can execute an optional job processing program.

primary

Output Manager User Guide

2–15

Queue Manager

To Use the Job Processing Options Detail

1. Open Queue Manager.

2. Select each queue that you want to access. If you want to view or edit the properties of all the queues in the system, select the checkbox column header. If you select multiple queues, the properties for each selected queue can be accessed using the Queue Name menu within the Queue Properties window.

3. Select Edit Queue Properties.

NOTE: The administrator determines which features are supported.

See Also

“Setting Job Processing Options” on page 2–17

“Selecting a Job Split Method” on page 2–19

“Setting up Job Routing” on page 2–21

“Holding Jobs for a Set Amount of Time” on page 2–22

“Keeping Completed Jobs” on page 2–23

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Output Manager User Guide

Setting Job Processing Options

You can set up a queue so that processing of incoming jobs does not occur. This is called a Bypass queue. The job is sent directly to the queue with no pre-processing: The queue does not validate the job's attributes against the queue’s supported attributes. If any subordinate device cannot print the job, you are informed when job scheduling fails.

To Set Job Processing Options

1. Select the Job Processing Options detail.

2. Select from the following Job Processing by System options:

• Allow: Job processing is performed. This is the default

selection.

• Bypass: If this is selected, you can only set the following

four queue properties:

– Schedule Jobs at Printer > By Priority (Job Priority)

Queue Manager

– Keep Completed Jobs (Job Retention Period)

– Post-processing Program

– Printer Requested (Output Device)

NOTE: A Bypass queue cannot be used for job splitting.

3. Click OK to save your entries and return to the Queue Status window.

Requesting a Printer

You can select a specific printer to print your job.

To Request a Printer

1. Select the Job Processing Options menu.

2. Select a printer from the Printer Requested menu.

3. Click OK to save your entries and return to the Queue Status window.

Output Manager User Guide

2–17

Queue Manager

Selecting Pre- and Post-processing Programs

Output Manager provides a predefined preprocessing program called “xompdlana.bat”. The preprocessor performs the following:

• determines the job PDL (that is, PostScript, PCL, TIFF,

PDF, ASCII, VI Container)

• determines if the file has color content (PDF and

PostScript files only)

• estimates the number of pages in the job (PostScript, PDF,

PCL files)

• pre-processing will estimate the number of document sets

for a VI Container job, and the type of container.

After a job completes printing, a specific program or script specified as a post-processor is used that can perform job tasks such as sending an email notification that the job is complete, or writing job or document attributes to a file to perform simple job accounting.

To Select Pre- and Post-processing Programs

1. Select the Job Processing Options menu.

2. Select a supported Preprocessing Program. To enable this pre-processing program to be used on all jobs submitted to the queue:

a. Select xompdlana as a supported pre-processing

program.

b. Select the corresponding default radio button.

3. Select a supported Postprocessing Program.

4. Click OK to save your entries and return to the Queue Status window.

Setting the Job Size Supported

The system administrator sets the job size (pages) supported for the queue. The minimum and maximum values are established by the total number of printers in the queue.

To Set the Job Size Supported

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1. Select the Job Processing Options detail.

2. The minimum and maximum values are displayed above the Job Size Supported (Pages) fields of the submitted job. You can type or use the spin boxes to enter values in each field.

3. Click OK to save your entries and return to the Queue Status window.

Output Manager User Guide

Setting the Job Proof Option

This feature allows you to set the queue to print a proof copy of a multi-copy job while eliminating the need to resubmit the job to print once the content and layout have been verified.

To Set the Job Proof Option

1. Select the Job Processing Options detail.

2. If Job Proof is enabled, the Supported checkbox is selected. Enter a Job Proof quantity.

3. Click OK to save your entries and return to the Queue Status window.

Selecting a Job Split Method

Job splitting can be used to balance printer loads, spreading a large job across two or more printers. Splitting can also be used for diverting specialty portions of a job to printers suited for particular tasks.

Queue Manager

NOTE: A Bypass queue cannot be used for job splitting.

NOTE: The Proof Quantity must be set to 0 (zero) for split jobs.

To Select a Job Split Method

1. Select the Job Processing Options menu.

2. Select a supported Job Split Method.

3. Specify an option for If Job Cannot be Split by Specified Method.

• Print Job on One Printer: the job will be automatically

sent to a single available capable device.

• Hold Job: the job will be set to a Held state.

4. If a Job Split Method is selected, you can specify values for the following fields:

• Maximum Job Splits: Maximum Job Splits is not

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Queue Manager

• Minimum Quantity: If By Quantity is the Job Split Method

• Minimum Pages: If By Pages is the Job Split Method

• Minimum Document: If By Document Sets is the Job

• Enable Color Splits: If By Color is the Job Split method,

these settings are enabled. Select Always When Color Pages Are Present to split the job when color pages are present. See

“Color Splitting Job Options” for more

information on additional color split options.

5. Click OK to save your entries and return to the Queue Status window.

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Output Manager User Guide

Queue Manager

Color Splitting Job Options

There are two sets of additional options available when color splitting a job.

• Color Page Threshold: This setting enables color splitting of the job if the number color pages falls below a threshold based on the number or percentage of color pages in the job. The options for setting a color split threshold are:

• Based on percentage: This option will split the job if the

number of color pages in the job falls below the percentage setting you enter. For example, the option can be set to only split the job if the number of color pages is less that 80% of the total pages in the document; otherwise, the entire job will be sent to the color printer.

• Based on number of pages: This option will split the job if

the number of color pages in the job falls below the number of pages setting you enter. For example, the option can be set to only split the job if the number of pages is less than 20 pages in the document; otherwise, the entire job will be sent to the color printer

• Exception Page Handling: If a job has been programmed with exception pages that have color content, this feature allows you to specify whether those pages are routed to a color or black and white printer. In the Exception Page Splitting section, select from the following:

•Select Route to Either Color or B/W Printer Based on

Exception Page Color to send exception pages with color content to the configured color printer for the queue.

•Select Route All Exception Pages to a B/W Printer to

send color content exception pages to the configured black and white printer for the queue.

See Also

“Splitting Jobs” on page 4–66

Setting up Job Routing

Job routing determines how the queue assigns jobs to printers.

To Set up Job Routing

Output Manager User Guide

1. Click Queue Manager to open it.

2. Select the queue you wish to set routing for.

3. Click Edit Queue Properties

4. Click Job Processing Options.

5. Select a Check Printers for Capability Match option:

• Yes: The job can be assigned to a printer only if the printer

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Queue Manager

supports the required job attributes.

• No: The queue schedules the job to a device that best

supports the job properties. It uses the Assign Jobs selection, which follows.

6. Select an Assign Jobs option:

• To Next Printer: The next printer in the list receives the

job. This is the

• To Least Busy Printer by Page Count: The printer with

the least number of pages, as defined by the system administrator, receives the job.

• To Least Busy Printer by Job Count: The printer with the

least number of jobs, as defined by the system administrator, receives the job.

7. Select a Schedule Jobs at Printer option:

• First In, First Out (FIFO): generally, the first job to enter a

queue is the first job that is sent to a printer.

• By Priority: the higher the priority, the faster the job is sent

to a printer. Enter a priority setting between 1 (lowest priority) and 100 (highest priority). The default priority setting is 50.

round robin method.

NOTE: Jobs can be assigned a priority only if By Priority is the attribute set at the queue.

8. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting Job Priority”

Holding Jobs for a Set Amount of Time

This feature allows you to set the time range that a job can be held. This feature is used when you edit job properties. When a job is held it needs to process again before it can be printed.

To Hold Jobs for a Set Amount of Time

1. Select the Job Processing Options detail.

2. Jobs can be held from one minute to 30 days:

a. Select a Minimum time that jobs can be held.

2–22

b. Select a Maximum time that jobs can be held.

3. Click OK to save your entries and return to the Queue Status window.

Output Manager User Guide

Keeping Completed Jobs

You can set the amount of time a job is retained on the system before the job information and associated print data is deleted. If a duration is not displayed, the job is retained in the system until the retain job default policy elapses.

To Keep Completed Jobs

1. Select the Job Processing Options detail.

2. You can keep Completed jobs for a minimum of one minute to a maximum of 30 days:

a. Enter a Minimum value.

b. Enter a Maximum value.

NOTE: The Default value is set by the system administrator.

3. Click OK to save your entries and return to the Queue Status window.

Queue Manager

Using the Queue Manager Settings Detail

The available options within the Settings detail are determined by the system administrator.

To Use the Queue Manager Settings Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

See Also

“Setting the Job Quantity and Page Range” on page 2–24

“Selecting the Document Format” on page 2–24

“Setting Font Options” on page 2–25

“Setting OPI Options” on page 2–26

“Enabling Queue Resources” on page 2–27

Output Manager User Guide

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Queue Manager

Setting the Job Quantity and Page Range

Allows you to enter number of job sets to be printed.

To Set the Job Quantity and Page Range

1. Select the Settings detail.

2. Enter minimum and maximum values in the Quantity fields. The minimum and maximum values of the queue are displayed above the Quantity field. The Default field displays the default number of document copies to print. A job entering the queue with no value for Job Quantity will print the default number of copies.

3. Page Range allows you to set the page range of the job you want to print. If Page Range is supported, the Supported field is selected.

4. Click OK to save your entries and return to the Queue Status window.

See Also

“Selecting the Document Format” on page 2–24

“Setting Font Options” on page 2–25

“Setting OPI Options” on page 2–26

“Setting Job Quantity” on page 4–19

“Setting Page Range” on page 4–19

Selecting the Document Format

You can change the format of a document after it has been submitted to the controller. For example, a change from PostScript to ASCII may be desired in order to print the PostScript commands.

To Select the Document Format

1. Select the Settings detail.

2. Select a supported Document Format. The following Document Formats may be available:

2–24

• Unknown:

• ASCII: The American (National) Standard Code for

Information Interchange, is a standard character-tonumber encoding widely used in the computer industry.

• JPEG: The Joint Photographic Experts Group standard

algorithm for compressed digital images.

Output Manager User Guide

Queue Manager

• PostScript: A page description language developed by

Adobe Systems, Inc. It supports graphics, text, and images with a wide variety of fonts. It is designed to be printer independent.

• PCL: A page description language that provides a set of

instructions to the printer describing the appearance of a page or pages.

• PDF: Portable Document Format. A file format developed

by Adobe Systems, Inc.

• TIFF: A common image format developed by Aldus and

Microsoft for scanned color and black and white images. It is a versatile, reliable, and widely supported bitmap format designed for exchanging digital information.

• VI Container: (Variable Information) Containers are

specialized files containing a collection of components that are bundled into a single file called a “container.” Output Manager will forward VI container jobs to printers that support this format. Supported VI Container formats include PPML, VIPP, and VIPP Database Mode. The VI Container format needs to be enabled manually because printer will not export it automatically.

NOTE: PPML, VIPP and VI Database Mode can be set if the version of FreeFlow Print Server is version 5.0 or later. Only PPML is set if the FreeFlow Print Server version is 4.2.

NOTE: The Default value is set by the administrator.

3. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting the Job Quantity and Page Range” on page 2–24

“Setting Font Options” on page 2–25

“Setting OPI Options” on page 2–26

“Enabling Queue Resources” on page 2–27

“Selecting the Document Format” on page 4–20

Setting Font Options

A font name can be specified if the document data is in a format that does not have inherent font information (for example, 'text/ plain'). If font information is supplied with the job, this selection is ignored.

Output Manager User Guide

The font name and size can be selected.

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Queue Manager

To Set Font Options

1. Select the Settings detail. If Font Size (Points) and Font Name are enabled, the Supported checkbox is selected.

Each supported Font Name is also selected.

2. Enter a Font Size in the field provided. The supported queue range is displayed in job properties page

3. Select a supported Font Name by selecting a radio button.

NOTE: The Default value is set by the system administrator.

4. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting the Job Quantity and Page Range” on page 2–24

“Selecting the Document Format” on page 2–24

“Setting OPI Options” on page 2–26

“Enabling Queue Resources” on page 2–27

Setting OPI Options

This attribute indicates the type of OPI image insertion to be performed by the printer.

Open PrePress Interface is used to replace low-resolution proxy images with high-resolution images when the job is decomposed. This is useful because low-resolution images transmit much quicker than high-resolution jobs from the client to the controller. Once received, the controller can then access the high-resolution image during decomposition to be used for print.

To Set OPI Options

1. Select the Settings detail.

2. Select a supported OPI option.

3. Image Substitution determines the type of OPI image insertion that is performed by the printer. Select an Image Substitution:

• On: OPI images referenced in the document file are

retrieved, manipulated as specified, and inserted or substituted for those referenced in the document.

2–26

• Off: OPI images referenced in the document are not

retrieved, inserted or substituted for those in the document. The printer ignores all OPI image insertion references.

Output Manager User Guide

Queue Manager

4. The Setting options determine whether the printer pre-scans the document data in order to validate that OPI images referenced within the document are accessible and, optionally, to send them to the Printer, before processing the job. From the Setting menu, select from:

• None: A PreScan is not performed on the job.

• Pre-Scan: Before processing the job, pre-scan the

document data and validate that each OPI image exists and is accessible.

• Pre-Scan & Gather: Pre-scan the document data and

retrieve the referenced OPI images prior to processing the job. This maximizes processing performance on the job.

NOTE: The Default value is set by the system administrator.

5. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting the Job Quantity and Page Range” on page 2–24

“Selecting the Document Format” on page 2–24

“Setting Font Options” on page 2–25

“Enabling Queue Resources” on page 2–27

Enabling Queue Resources

Resource selections are made available for only PostScript or PDF jobs.

To Enable Queue Resources

1. Select the Settings detail.

2. Select a supported Pre-Scan Action option.

3. From the Pre-Scan Action menu, select from:

• None: A PreScan is not performed on the job.

• Pre-Scan: Before processing the job, pre-scan the

document data and validate that each OPI image exists and is accessible.

• Pre-Scan & Gather: Pre-scan the document data and

retrieve the referenced OPI images prior to processing the job. This maximizes processing performance on the job.

Output Manager User Guide

NOTE: Default values are set by the system administrator.

4. Click OK to save your entries and return to the Queue Status window.

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Queue Manager

See Also

“Setting the Job Quantity and Page Range” on page 2–24

“Selecting the Document Format” on page 2–24

“Setting Font Options” on page 2–25

“Setting OPI Options” on page 2–26

Setting Retention After Job Completion

This feature allows you to keep or delete a job following the completion of job processing and printing.

When you keep a job, all the document data and instructions required to reprint the job are retained so the job can be reprocessed. When the job retention period expires, all traces of the job are removed from the system.

To Set Retention After Job Completion

1. Select the Settings detail.

2. Select a supported Retention After Job Completion option.

• Keep: All the document data and instructions required to

reprint the job are retained so the job can be reprocessed.

• Delete: When the job retention period expires, all traces of

the job are removed from the system.

NOTE: The Default value is set by the system administrator.

3. Click OK to save your entries and return to the Queue Status window.

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Output Manager User Guide

Using the Paper Stocks Detail

The available options within the Paper Stocks detail are determined by the system administrator.

To Use the Paper Stocks Detail

1. Open Queue Manager.

2. Select the queue(s) you want to edit.

3. Select Edit Queue Properties.

Features within the Paper Stocks menu enable you to set up a default stock to be used for jobs sent through the queue. Be sure the attributes you select are supported on the printing system.

NOTE: Some menu selections contain an Add New Value “+” designation.

See Also

“Selecting a Stock”

Queue Manager

Selecting a Stock

You can select a default stock used by the queue by either selecting individual stock properties or by selecting a predefined named stock.

To Select a Stock

1. Select the Paper Stocks detail.

2. Select a supported stock name or select stock characteristics.

3. Select supported paper stock properties.

4. Click OK to save your entries and return to the Queue Status window.

NOTE: Be sure that the paper stock you select is supported on the printer.

Output Manager User Guide

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Queue Manager

Using the Output Format Detail

The available options within the Output Format menu are determined by the system administrator.

The Output Format menu contains features used for determining output options that are processed through the selected queue.

Select a supported Output Format option by selecting a radio button.

NOTE: Jobs entering the queue that do not contain a property value, are assigned the Default value.

To Use the Output Format Detail

All Output Format options are accessed by performing the following:

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Forcing Pages” on page 2–33

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Using Transparency Interleaving”

“Setting Offset Options” on page 2–38

“Using Sample Delivery” on page 2–39

“Setting Finishing Options” on page 2–41

2–30

Output Manager User Guide

Setting Page Orientation

Orientation describes the position of the page image relative to the actual printed page and whether the printed image is parallel to the long side of the paper (landscape orientation) or to the short side of the paper (portrait orientation).

To Set Page Orientation

1. Select the Output Format detail.

2. Select a supported orientation:

• Portrait: The printed page image is taller than it is wide.

When you view a page printed with a portrait orientation, you hold it with the long edges to the side.

• Landscape: The printed page image is wider than it is tall.

When you view a page printed with a landscape orientation, you hold it with the short edges to the side

NOTE: A job entering the queue that does not contain an orientation value, is assigned the Default orientation value.

Queue Manager

3. Click OK to save your entries and return to the Queue Status window.

See Also

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Setting Offset Options” on page 2–38

“Using Transparency Interleaving”

“Setting Finishing Options” on page 2–41

Output Manager User Guide

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Queue Manager

Selecting Layout Styles

The Layout feature enables you to control the placement, rotation, cropping, and scaling of source document pages onto the printed output. This process is commonly known as Imposition.

To Select Layout Styles

1. Select the Output Format detail.

2. Enter a supported layout: For a description of each layout option, see:

NOTE: A job entering the queue that does not contain a layout value, is assigned the Default layout value.

3. Click OK to save your entries and return to the Queue Status window.

“About Layout Options”

See Also

“Setting Page Orientation” on page 2–31

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Setting Offset Options” on page 2–38

“Using Transparency Interleaving”

“Setting Finishing Options” on page 2–41

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Output Manager User Guide

Setting the Sides Imaged

Use the Sides Imaged option to select whether the job prints on one or both sides of a page.

To Set the Sides Imaged

1. Select the Output Format detail.

2. Select a supported sides imaged option:

•1 Sided

• 2 Sided, Flip on Long Edge

• 2 Sided, Flip on Short Edge

NOTE: A job entering the queue that does not contain a sides

imaged value is assigned the Default sides imaged value.

3. Click OK to save your entries and return to the Queue Status window.

Queue Manager

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting Collation Options” on page 2–34

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Setting Offset Options” on page 2–38

“Using Transparency Interleaving”

“Setting Finishing Options” on page 2–41

Forcing Pages

This attribute forces selected pages to be imaged on the front side of a sheet in the printed document. This attribute is typically used to start a new chapter or section of a document.

The pages you want to force to side one must be specified by page number.

Output Manager User Guide

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Queue Manager

Setting Collation Options

Collation controls the sequence in which pages in a job print.

To Set Collation

1. Select the Output Format detail.

2. Select a supported collation option:

• Collated: Documents are printed in sequential page order

and delivered as separate document sets. For example, if you print three sets of a 3-page document, the output is grouped in the following page order: 1,2,3 1,2,3 1,2,3.

• Uncollated: Documents are printed in separate sets of

each page. If you print 3 copies of a 2-page document, the output is grouped with three copies of page 1 followed by three copies of page 2.

NOTE: A job entering the queue that does not contain a collation value is assigned the Default collation value.

3. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Setting Offset Options” on page 2–38

“Using Transparency Interleaving”

“Setting Finishing Options” on page 2–41

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Output Manager User Guide

Output Location

The Output Location selection determines where the print job is delivered.

Selecting an Output Location

1. Select the Output Format detail.

2. Select a supported Output Location option:

• Automatic: This is the default selection. The system

determines the most appropriate destination of the given job.

• Catch Tray (top): Used for simpler jobs that do not require

finishing or collated stacking.

• Stacker: Used for most jobs that require stacking or

stapling.

• Stacker-N: Choose from the list of available stackers.

NOTE: A job entering the queue that does not contain an output location value is assigned the Default output location value.

Queue Manager

3. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Enabling Slip Sheets” on page 2–37

“Setting Offset Options” on page 2–38

“Using Transparency Interleaving”

“Setting Finishing Options” on page 2–41

Output Manager User Guide

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Queue Manager

Setting Page Delivery Selections

Page Delivery determines whether the prints are delivered face up or face down and the order in which the printed pages are delivered to an output device, either first to last or last to first. Specifying the page delivery is important for certain types of finishing.

To Set Page Delivery

1. Select the Output Format detail.

2. Select a supported Page Delivery option:

• System Specified: This is the default selection. The

system determines the page delivery of the given job.

• Face Up; 1-N: Printed pages are delivered face up, first to

last with the last page on top (ascending).

• Face Up; N-1: Printed pages are delivered face up, last to

first with the first page on top (descending).

• Face Down; 1-N: Printed pages are delivered face down,

first to last with the last page on top (ascending).

• Face Down; N-1: Printed pages are delivered face down,

last to first with the first page on top (descending).

NOTE: A job entering the queue that does not contain a page delivery value is assigned the Default page delivery value.

3. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Setting Offset Options” on page 2–38

“Using Transparency Interleaving”

2–36

“Setting Finishing Options” on page 2–41

Output Manager User Guide

Enabling Slip Sheets

Slip Sheets are pieces of paper or other media that are inserted between document sets in a print job. Slip Sheets differ from job inserts in that they separate one job set from another, while job inserts separate pages of a job.

To Enable Slip Sheets

1. Select the Output Format detail.

2. Select a supported slip sheets option:

• Off: Slip sheets are not included with the job.

• On: Slip sheets are included with the job.

NOTE: A job entering the queue that does not contain a slip sheet value is assigned the Default slip sheet value.

3. Click OK to save your entries and return to the Queue Status window.

Queue Manager

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Output Location” on page 2–35

“Setting Offset Options” on page 2–38

“Using Transparency Interleaving”

“Setting Finishing Options” on page 2–41

Output Manager User Guide

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Queue Manager

Setting Offset Options

This feature allows you to offset stacks of output.

To Set Offset Options

1. Select the Output Format detail.

2. Select from the supported offset options:

•Off: The feature is disabled.

• Between Jobs: The offset occurs between each job

printed.

• Between Sets: The offset occurs between each job set

printed.

• Between Subsets: inserts an offset within a stack

(uncollated set) after each specified page number.

3. Select the Pages per Subset check box to enable that option.

NOTE: A job entering the queue that does not contain an offset value is assigned the Default offset value.

4. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Output Location” on page 2–35

“Using Transparency Interleaving”

“Enabling Slip Sheets” on page 2–37

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Output Manager User Guide

Using Transparency Interleaving

Specifies that the printer is to insert interleaved sheets into the document. The numbering of pages in the document must not be affected by the interleaved sheets.

To set Transparency Interleaving

1. Select the Output Format detail.

2. Select a supported interleaved sheets option:

• Off: Interleaved sheets are not included with the job.

• On: Interleaved sheets are included with the job.

3. Select a paper stock for the interleaved sheet from the list.

4. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting Page Orientation” on page 2–31

Queue Manager

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Forcing Pages” on page 2–33

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Setting Offset Options” on page 2–38

“Using Sample Delivery” on page 2–39

“Setting Finishing Options” on page 2–41

Using Sample Delivery

Sample delivery allows you to select from collated sets or uncollated sheets.

To Use Sample Delivery

1. Select the Output Format detail.

2. If Sample Delivery is supported, the following Sample Delivery options are available.

Output Manager User Guide

• Printer Default: This is the default selection. The printer

determines the Sample Delivery of the given job.

• Every: Enter a numeric value for the amount of Uncollated

Sheets or Collated Sets that you want to print.

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Queue Manager

3. The available Sample Delivery option depends on your collation selection. The Collated Sets option is available for collated jobs and the Uncollated Sheets option is available for uncollated jobs. You can change the active selection by changing the job collation option.

• Uncollated Sheets: Documents are printed in separate

sets of each page. If you print 3 copies of a 2-page document, the output is grouped with three copies of page 1 followed by three copies of page 2.

• Collated Sets: Documents are printed in sequential page

order and delivered as separate document sets. For example, if you print three sets of a 3-page document, the output is grouped in the following page order: 1,2,3 1,2,3 1,2,3.

4. Click OK to save your entries and return to the Queue Status window.

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Forcing Pages” on page 2–33

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Using Transparency Interleaving”

“Setting Offset Options” on page 2–38

“Setting Finishing Options” on page 2–41

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Output Manager User Guide

Setting Finishing Options

Finishing is a general term referring to the processes, such as stapling, binding, stitching, folding, and hole-punching, that are typically performed on a job after it has finished printing.

To Set Finishing Options

1. Select the Output Format detail.

2. Select the supported finishing options from the list in the Finishing area.

• Custom Template: Activates the Custom Template menu

where you can enter custom template information.

NOTE: A job entering the queue that does not contain a finishing value is assigned the Default finishing value.

3. Click OK to save your entries and return to the Queue Status window.

Queue Manager

See Also

“Setting Page Orientation” on page 2–31

“Selecting Layout Styles” on page 2–32

“Setting the Sides Imaged” on page 2–33

“Setting Collation Options” on page 2–34

“Output Location” on page 2–35

“Enabling Slip Sheets” on page 2–37

“Setting Offset Options” on page 2–38

“Using Transparency Interleaving”

Output Manager User Guide

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Queue Manager

Using the Image Adjustments Detail

The available options within the Image Adjustments detail are determined by the system administrator.

The Image Adjustments detail contains controls that allow you to make image quality adjustments including: darkness, toner saver, halftone and image shift. To see a description of each field select from the following links:

Select a supported Image Adjustments option by selecting a radio button.

NOTE: Jobs entering the queue that do not contain a property value, are assigned the Default value.

To Access the Image Adjustments Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

The key to making adjustments to any of the image adjustments controls is to do so in small increments. Making large adjustments can actually create image quality problems.

See Also

“Using Rotation” on page 2–42

“Using Anti-aliasing” on page 2–43

“Using Resolution” on page 2–44

“Using Halftone” on page 2–44

“Adjusting Darkness” on page 2–45

“Using Toner Saver” on page 2–47

“Selecting an Image Resample Method” on page 2–47

“Using Image Shift” on page 2–48

“Using a VIPP Initialization File”

“Using Background Forms”

Using Rotation

Use rotation to turn a page image 180 degrees from its current position (0 degrees represents no rotation). You may need to rotate a page image so that it prints properly when processed by a finishing device (for example, to allow for right-side stitching or binding).

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To Use Rotation

1. Select the Image Adjustments detail.

Output Manager User Guide

2. Select a supported Rotation option:

• Printer Default: This is the default selection. The printer

determines the Rotation of the given job. A job entering the queue that does not contain a rotation value, is assigned the Default rotation value.

• None: Rotation is not performed.

• 90 Degrees

• 180 Degrees

• 270 Degrees

3. Click OK to save your entries and return to the Queue Status window.

See Also

Using Anti-aliasing

Anti-aliasing is a method for reducing the jagged appearance (caused by rasterization) of curves and diagonal lines. Antialiasing enhances the smoothness of such curves and lines.

Queue Manager

To Use Anti-aliasing

1. Select the Image Adjustments detail.

2. Select from the following Anti-aliasing options:

• Printer Default: This is the default selection. The printer

determines anti-aliasing for the given job. A job entering the queue that does not contain an anti-aliasing value, is assigned the Default anti-aliasing value.

• Off: does not apply the anti-aliasing algorithm

• On: applies the anti-aliasing algorithm

• K100% High Resolution: applies high resolution

algorithm

3. Click OK to save your entries and return to the Queue Status window.

Output Manager User Guide

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Queue Manager

Using Resolution

Use the resolution option to achieve better performance for jobs that were saved, or scanned (if your system features a scanner). Resolutions vary from printer to printer, and not all resolutions print exactly as expected.

To Use Resolution

1. Select the Image Adjustments detail.

2. Select a supported option from the Resolution menu.

NOTE: A job entering the queue that does not contain a resolution value is assigned the Default resolution value.

3. Click OK to save your entries and return to the Queue Status window.

Using Halftone

Halftone allows you to adjust the pattern of dots or lines of varying sizes applied to an image of varying tones, or same sized dots applied to a tint of color.

To Use Halftone

1. Select the Image Adjustments detail.

2. Halftone can be applied to the following:

• Image: Specifies how the halftone screens are used by the

printer to render image objects within color or black and white documents.

• Graphics: Specifies how the halftone screens are used by

the Printer to render graphic objects within color or black and white documents.

• Text: Specifies how the halftone screens are used by the

printer to render text objects within color or black and white documents.

3. Select from the supported Halftone options:

• Printer Default: This is the default selection. The printer

determines the halftone of the given job. A job entering the queue that does not contain a halftone value, is assigned the Default halftone value.

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• None: No halftone is applied to graphic, image or text

objects. This is provided to enable you to override a Printer Default value in situations where no halftoning is desired.

• LPI selections: Applies lines per inch halftoning.

• DPI selections: Applies dots per inch halftoning.

Output Manager User Guide

• Stochastic: Applies a halftone screen that uses random

spot densities to render objects.

NOTE: A job entering the queue that does not contain halftone values, is assigned the Default halftone values.

4. Click OK to save your entries and return to the Queue Status window.

Adjusting Darkness

The Darkness options allow to adjust print darkness, mode, and toner settings when using monochrome printers.

NOTE: The key to making adjustments to any of the image quality controls is to do so in small increments. Making large adjustments can actually create image quality problems.

Options include:

• “Controlling Print Darkness”

• “Selecting a Darkness Mode”

Queue Manager

Controlling Print Darkness

The Print Darkness control makes all pixels lighter or darker.

1. Select the Image Adjustments detail.

2. If Print Darkness is supported, the following options are available:

• Printer Default: This is the default selection. The printer

determines the darkness of the given job. A job entering the queue that does not contain a darkness value, is assigned the Default darkness value.

• Enabling the Print Darkness control:

– Clear the Printer Default option.

– Use the slide bar or enter a value in the spin box.

Increasing Darkness (-) moves all pixels in the image toward black. Decreasing Darkness (+) moves all pixels toward white.

3. Click OK to save your entries and return to the Queue Status window.

Output Manager User Guide

2–45

Queue Manager

Selecting a Darkness Mode

The Darkness Mode allows you to select a print quality:

1. Select the Image Adjustments detail.

2. Select a supported Darkness Mode option:

• Printer Default: The printer determines the Darkness

Mode of the given job. A job entering the queue that does not contain a darkness mode value, is assigned the

Printer Default darkness mode value. To select a Darkness Mode, Printer Default must be cleared.

•Normal

• DocuTech 135: This setting prints output that is similar in

appearance to that of a DocuTech 135 printer.

• DocuTech 135 with Darkness Adjustments:

• DocuTech 6180: This setting prints output that is similar in

appearance to that of a DocuTech 180 printer.

• DocuTech 6180 with Darkness Adjustments

• Native: Specifies the neutral or nominal darkness setting

native to the printer.

3. Click OK to save your entries and return to the Queue Status window.

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Output Manager User Guide

Using Toner Saver

Enabling Toner Saver uses less toner and is therefore more economical than the full-quality setting (Off). You may want to use the On setting when printing proof documents.

To Use Toner Saver

1. Select the Image Adjustments detail.

2. Use the radio button to select a Toner Saver setting:

• Printer Default: The printer determines the Toner Saver

setting of the given job. A job entering the queue that does not contain a darkness mode value, is assigned the

Printer Default darkness mode value. To select a Toner Saver, Printer Default must be cleared.

• Off: Toner Saver is not enabled.

• On: Toner Saver is enabled.

3. Click OK to save your entries and return to the Queue Status window.

Queue Manager

Selecting an Image Resample Method

Use Image Resample to select an interpolation method.

Output Manager provides you with the ability to select an interpolation, or image resample, method in order to achieve maximum image quality at the desired RIP performance.

Interpolation is the process of estimating a value of a function between two known values. In the Image Interpolation context, the function of known values is the input image, and the estimated values are the values calculated for the output image. Image interpolation attempts to produce a smooth transition between adjacent samples rather than simply replicating pixels (which would result in “blocky” images).

The interpolation methods that may be selected (in addition to the system specified setting) include:

Output Manager User Guide

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Queue Manager

To Select an Image Resample Method

1. Open the Image Adjustments detail.

2. Use the radio button to select a supported Image Resample option:

• Printer Default

• System Specified

• Bi-Linear: A method used to scale image data (pixels)

from one resolution to another. The replacement pixel in the scaled image is calculated using a weighted sum of the four nearest pixel values in the source image. This method offers higher quality than Nearest Neighbor Interpolation.

• Nearest Neighbor: A method used to scale image data

(pixels) from one resolution to another. The output pixel value is simply the value of the input pixel closest to the output location.

• Smart: A method used to scale image data (pixels) from

one resolution to another. This interpolation method automatically chooses between interpolations based on the input image characteristics.

3. Click OK to save your entries and return to the Queue Status window.

Using Image Shift

Use Image Shift to adjust the location on a page where printing occurs. The procedure to shift an image varies based on whether you are printing on a one-sided or two-sided page.

To Use Image Shift

1. Open the Image Adjustments detail.

2. From the Image Shifts field, select a unit of measure.

3. Select an image shift from the Set Shifts On menu. Your selection activates the appropriate adjustment fields.

4. Adjust the X: and Y: axis fields:

• When selecting the horizontal (X) image shift, enter a

positive number to move the image away from the left side of the paper. Enter a negative number to move the image away from the right side of the paper.

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• When selecting the vertical (Y) image shift, enter a positive

number to move the image upward or a negative number to move the image down.

5. Click OK to save your entries and return to the Queue Status window.

Output Manager User Guide

Using a VIPP Initialization File

A user defined initialization file can be specified. The file is located on the FreeFlow Print Server.

To use a VIPP Initialization File

1. Open the Image Adjustments detail.

2. Select User Defined from the VIPP Initialization File pull-down menu.

3. Type the file name for the file into the text box.

4. Click OK to save your entries and return to the Queue Status window.

Using Background Forms

This feature allows operators to enable whether to hold jobs that request background forms or to schedule them for printing.

Queue Manager

NOTE: If the printer associated with the queue does not support background forms, the controls used to enable this feature will be grayed out.

To enable Background Forms

1. Open the Image Adjustments detail.

2. Locate the Background Forms heading and verify that this feature displays Supported.

NOTE: If the heading does not indicate Supported, then the printer assigned to the queue does not support background forms. You must assign a printer that supports this feature, or select a different queue.

3. Perform one of the following:

• Select the Yes radio button option to enable job scheduling

for jobs with background forms.

• Select the No radio button to disable job scheduling for

jobs with background forms.

4. Click OK to save your entries and return to the Queue Status window.

Output Manager User Guide

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Queue Manager

Using the Color Detail

Color features are used to assist with matching color for printing. Color Quality features can include hardware devices such as spectrophotometers and colorimeters, and software such as color profiles, tonal reproduction curves (TRCs), and color space transformations.

Devices such as the spectrophotometer measure the printed output of a printer; this data is then used to calibrate the printer and/or create appropriate TRCs which can adjust for any color matching problems caused by the printer itself.

Color matching software is used to convert between device dependent RGB and CMYK color spaces to a device independent color space in order to match colors by adjusting for differences between device color gamuts.

The available options within the Color detail are determined by the system administrator.

To Use the Color Detail

1. Open Queue Manager.

2. Select the queue(s) you want to access.

3. Select Edit Queue Properties.

See Also

“Selecting a Print Color Option”

“Using Black Overprint” on page 2–51

“Selecting a User TRC” on page 2–51

“Using Pantone Color Processing” on page 2–52

“Using Highlight Color”

“Using Trapping”

“Using Lightness”

“Using Contrast”

“Controlling Saturation”

“Adjusting Color Cast”

“RGB Color Space”

“CMYK Color Space”

2–50

“Gray Color Space”

“Rendering”

Selecting a Print Color Option

If enabled by the system administrator, this feature enables the printer to render a color document in full color or use an algorithm

Output Manager User Guide

Queue Manager

that maps the full range of colors to alternate values, such as gray scale or monochrome. If enabled, you can override the color attributes of a job to create a monochrome output.

To Select a Print Color Option

1. Select the Color detail.

2. From the Print Color As menu, select from:

• Printer Default: The printer determines the Print Color

setting of the given job. A job entering the queue that does not contain a Print Color value, is assigned the Printer Default value. To select a Print Color, Printer Default must be cleared.

• Full Color

• Highlight Color

• Black and White

3. Click OK to save your entries and return to the Queue Status window.

Using Black Overprint

Black Overprint is an image quality enhancement process performed during RIP that prevents the background of a black object from being removed. With the black being printed over the other color layers, any misregistration in the print engine or press will not result in white gaps. Black overprinting may be affected by the under-colors.

To Use Black Overprint

1. Select the Color detail.

2. From the Black Overprint pull-down menu, select from:

• Printer Default: The printer determines the setting of the

given job. A job entering the queue that does not contain a value, is assigned the Printer Default value. To select a Black Overprint value, Printer Default must be cleared.

• Off: does not print black on top of color.

• On: prints black on top of color.

3. Click OK to save your entries and return to the Queue Status window.

Selecting a User TRC

Output Manager User Guide

You can select Tonal Reproduction Curves (TRC) to achieve desired, repeatable results from specified paper stocks. The TRC

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Queue Manager

is a graphical representation of 4 curves, one each for Cyan, Magenta, Yellow, and Black.

Within Job Manager, the desired User TRC can be applied to all pages within a job or to specified pages within the job

To Select a User TRC

1. Select the Color detail.

2. Select a User TRC.

3. Click OK to save your entries and return to the Queue Status window.

Using Pantone Color Processing

This feature adds flexibility when matching page level elements at the press.

Some job pages contain three types of object elements: images, graphics and text. In some cases, a shift in hue may be noticed between an image object (bitmap/TIFF/image-in-eps) and a graphic/ text object on a page. This shift in hue can occur when using Pantone colors where the graphic/text have formal Pantone calls, while the bitmap/image on the same page is not composed of a defined Pantone name/number. The bitmap/image contains a CMYK representation of a color and not a Pantone call. This difference in construction results in proper Pantone number rendering for the graphic/text element, but a second CMYK based rendering for the bitmap. As a result, slight hue changes between the bitmap and Pantone graphic/text are visible. By disabling Pantone processing, you can eliminate this problem.

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Output Manager User Guide

To Use Pantone Color Processing

1. Select the Color detail.

2. From the Pantone Color Processing menu, select from:

• Printer Default: The printer determines the setting of the

given job. A job entering the queue that does not contain a value, is assigned the Printer Default value. To select a Pantone Color Processing value, Printer Default must be cleared.

• Off: Pantone Color Processing is not used.

• On: Pantone Color Processing is enabled.

3. Click OK to save your entries and return to the Queue Status window.

Using Clear Coat

Clear Coat is the use of a clear toner to apply to the print document. Applying clear toner can be applied to the entire page or selected portions of the page.

Queue Manager

To Use Clear Coat

1. Select Color detail.

2. From the Clear Coat menu, select from:

• Off: Clear Coat is not used

• Full Page Flood: Clear Coat applied to the entire page.

• Selected Objects: If Select Objects is selected additional

options will be enabled. Select one or more of the options from below.

• Text: Clear Coat applied to text.

• Images: Clear Coat applied to images.

• Graphics: Clear Coat applied to graphics

3. Click OK to save your entries and return to the Queue Status window.

Using Highlight Color

Highlight color is the use of black and one specified color to print documents. Black and white, highlight color, and full color documents can be printed black and white, or highlight color.

Output Manager User Guide

Consider the following when using highlight color options.

• The Highlight Color, Mapping Color, Mapping Algorithm,

and Mismatch Action work together to produce the final printed result.

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Queue Manager

• If you want to change the highlight color used to print your

document, set the highlight color option to the color you want, and set the color mismatch option to Operator Intervention.

• If you set the Highlight Printing Color to a color other than

the color loaded at the printer and leave the default setting for Mismatch Action at Use Loaded Color, the document prints using the available toner.

NOTE: The following data streams are supported: PS, PDF, PCL, TIFF, and ASCII.

To Use Highlight Color

1. Select the Color detail.

NOTE: To select Highlight Color values, Printer Default must be

cleared.

2. Select a Highlight Color Mapping Algorithm: These selections determine how full-color documents are mapped into highlight-color or monochrome.

3. Select a Highlight Color Mapping Color. This option allows you to specify which colored parts of the document are printed in the available Highlight Color.

4. Select a Highlight Color Printing Color. Loaded Color is the color loaded at the printer and is the default selection. If the toner color loaded at the printer is red and without setting the mapping color option (previous step) to a color other than red, only the red parts of the document print in red; the blue parts print in tints and shades of highlight color and gray. If the map color is changed to blue, the blue parts of the document print in the highlight color of red; other colors print in tints and shades of the highlight color and gray. However, for a monochrome mapping scheme, the entire document prints in shades of gray.

5. Select a Highlight Color Mismatch Action. This determines what action is taken when the loaded highlight color is not the same as the selected highlight color.

6. Click OK to save your entries and return to the Queue Status window.

NOTE: Information is sent to the printer that supports the selected Highlight Color attributes (e.g., DocuPrint NPS). The printer performs the appropriate action.

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See Also

“About Highlight Color Options” on page 2–55

Output Manager User Guide

About Highlight Color Options

Highlight Color Mapping Algorithm Options

• Printer Default: This is a default selection and reflects the

Default Printing Mode setting within System Preferences (Highlight Color or Monochrome). Jobs that are submitted without specifying a different Mapping Algorithm, are printed and/or saved with the System Specified setting (Highlight Color or Monochrome). System Specified is set when the job is scheduled.

As an example, if the System Specified Default Printing Mode setting is Monochrome, and you do not change the Mapping Algorithm, the job prints in Monochrome. You can submit a job to print using highlight color by specifying any non-monochrome Mapping Algorithm setting, such as Color To Highlight, together with other highlight color attributes, if desired.

Queue Manager

Output Manager User Guide

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Queue Manager

When a job with a Mapping Algorithm of System Specified is scheduled, the Controller uses a Mapping Algorithm of Monochrome if the Default Printing Mode setting is Monochrome. If the Default Printing Mode setting is Highlight Color, all printer queues are set to print in highlight color by default, using the Mapping Algorithm setting of Automatic.

Jobs that do not specify a Mapping Algorithm and are submitted to a print queue with a default Mapping Algorithm, are printed and/or saved in highlight color and monochrome, depending on the contents of the input document. If the Default Printing Mode setting is Highlight Color, you can submit a job with color content to print in black and white by specifying a job properties Mapping Algorithm of Monochrome.

• Color To Highlight: A full-color document is mapped to

the highlight color properties you selected. Hue information is discarded, but saturation and brightness values are preserved.

• Monochrome: Produces black and white prints from

highlight color or black and white documents.

• Pictorial: This setting is used to map the input color of an

image object. An input color with a hue that matches the Highlight Mapping Color value is not changed. An input color with a hue that does not match the Highlight Mapping Color value is mapped such that the saturation of the highlight color decreases, and the saturation of black increases, continuously as the hue of the input color moves farther away from the value specified in Highlight Mapping Color.

• Presentation: This setting is used to map the input color of

graphics or text. An input color with a hue that matches the Highlight Mapping Color value is not changed. Every fully saturated input color is mapped to a unique value in the highlight color space. Every non-gray input color is mapped to a non-gray value in the highlight color space.

• Automatic: This setting maps text and graphics using

Presentation mapping, and images using Pictorial mapping.

Highlight Color Mapping Color Options

The Mapping Color determines which parts of the document print in color and which in shades of gray.

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You can choose from Loaded Color (default), Black, Blue, Brown, Cardinal, Cyan, Green, Magenta, Red, Royal Blue, Ruby, Violet, Yellow, and Custom color.

Output Manager User Guide

Queue Manager

NOTE: Mapping Color is required only if you want the Mapping Color and Highlight Printing Color values to differ. By default, both Highlight Printing Color and Mapping Color are set to the loaded color. If Highlight Printing Color is specified but Mapping Color is not, Mapping Color is set to the loaded color; it is not changed to the specified Highlight Printing Color.

Custom allows you to precisely specify the color to be used for highlight color mapping. If Custom is selected, you can enter sRGB or HSV values using the spin boxes. The sample color swatch displays the custom color.

• sRGB: Standard Red Green Blue color space model. An

international standard color representation.

• HSV: Hue Saturation Value color space model.

– Hue is the color type, such as red, blue or green.

– Saturation is the amount of gray present in a color. The

greater the saturation the more vibrant a color appears. Gray has zero saturation.

– Value is the brightness of a color.

Black may be used as a highlight mapping color where the entire document is in black and the contents are to be mapped into the highlight color. However, if Black is used for a document containing color, the results may not meet expectations.

Highlight Color Mismatch Action Options

This determines what action is taken when the loaded highlight color is not the same as the selected highlight color.

• Printer Default

• Use Loaded Color: The job prints using the highlight color

currently loaded at the printer.

• Hold Job: Holds the job if the highlight color specified is

not loaded at the printer.

• Cancel Job: Cancels the job if the highlight color specified

is not loaded at the printer.

• Stop Printer: Stops the printer if the highlight color

specified is not loaded at the printer.

See Also

Output Manager User Guide

“Using Highlight Color” on page 2–53

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Queue Manager

Using Trapping

Trapping is an image processing technique used to compensate for misregistration of color planes in a print engine or press. Misregistration results in white gaps and shifted hues.

Generally, a trapping zone above 4 pixels is visually obvious and not pleasing to the eye. A higher value should be considered carefully. The ability to set a higher trap zone has been included to give you control over individual images that have been poorly trapped individually.

TIP: Two direction parameters (height and width) are included because the feed direction has a marginal effect on image quality. However, in nearly all cases, you would set these two values the same.

To Use Trapping

1. Select the Color detail.

2. Trapping is applied to the edges of all text, graphics, images, and sweeps. If Printer Default for Trapping is cleared, the Height and Width fields become available.

3. Within the Trapping field, you may enter pixel values for the width and height parameters, from 1 to 20 pixels. The Feed Direction icon presents a visual representation of adjustments.

•Clear Printer Default to enter a Cross Feed Direction (y)

value.

•Clear Printer Default to enter a Feed Direction (x) value.

4. Click OK to save your entries and return to the Queue Status window.

See Also

Using Lightness

Lightness controls the relative brightness of the color in the printer’s gamut.

Increasing the lightness value causes the output to appear lighter and decreasing the lightness value causes the output to appear darker.

trapping

2–58

Output Manager User Guide

To Use Lightness

1. Select the Color detail.

2. Lightness can be set to the desired level +/-100 units. A lightness value of -100 will cause the output to appear black, and a lightness value of 100 will cause the output to appear white. Depending on the content of the original image, the output for a lightness value of 100 may be the same as the output for a lower lightness value, and the output for a lightness value of -100 may be the same as the output for a higher lightness value.

NOTE: To select a Lightness value, Printer Default must be cleared.

3. Click OK to save your entries and return to the Queue Status window.

Using Contrast

Queue Manager

Contrast controls the difference of tonal gradation between the light and dark values within an image in the printer’s gamut.

Increasing the contrast value increases the variation between light and dark areas of the printed document and decreasing the contrast value decreases the variation between light and dark areas of the printed document.

To Use Contrast

1. Select the Color detail.

2. Contrast can be set to the desired level +/-100 units. A contrast value of -100 causes the output to appear a solid midtone gray color, and a contrast value of 100 causes the output colors to either use full color (the maximum is restricted by the system ink limit) or no color for each of Cyan, Magenta, Yellow, and Black.

NOTE: To select a Contrast value, Printer Default must be cleared.

3. Click OK to save your entries and return to the Queue Status window.

Controlling Saturation

Output Manager User Guide

Saturation controls the strength or purity of the color in the printer’s gamut. Increasing the saturation value causes the output to contain more vibrant colors, and decreasing the saturation value causes the output to contain more pastel and gray colors.

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Queue Manager

To Control Saturation

1. Select the Color detail.

2. Saturation can be set to the desired level +/-100 units. A saturation value of -100 causes the output to appear gray, and a saturation value of 100 causes the output to have all bright colors. Depending on the content of the original image and the gamut of the print engine, the output for a saturation value of 100 may be the same as the output for a lower saturation value, and the output for a saturation value of -100 may be the same as the output for a higher saturation value.

NOTE: To select a Saturation value, Printer Default must be cleared.

3. Click OK to save your entries and return to the Queue Status window.

Adjusting Color Cast

Color Cast adjustments provide you the ability to increase or decrease the amount of any single color. Increasing (+) the amount of one color decreases the amount of its complementary color.

To Adjust Color Cast

1. Select the Color detail.

NOTE: To select Color Cast values, Printer Default must be

cleared.

2. The color cast adjustments are:

• Cyan - Red: The Cyan-Red color cast adjustment shifts

the color towards cyan or red. Decreasing the value to 100 indicates the maximum cyan color cast supported by the system is applied to the document. Increasing the value to 100 indicates the maximum red color cast supported by the system is applied to the document.

• Magenta - Green: The Magenta-Green color cast

adjustment shifts the color towards magenta or green. Decreasing the value to -100 indicates the maximum magenta color cast supported by the system is applied to the document. Increasing the value to 100 indicates the maximum green color cast supported by the system is applied to the document.

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Output Manager User Guide

• Yellow - Blue: The Yellow-Blue color cast adjustment

3. Click OK to save your entries and return to the Queue Status window.

Source Color

Select Source Color settings for RGB Color Space, CMYK Color Space, and/or Gray Color Space. You may make separate Source Color assignments within each color space for the Images, Text and Graphics profile.

NOTE: Available options depend on printer configuration.

See Also

Queue Manager

shifts the color towards yellow or blue. Decreasing the value to -100 indicates the maximum yellow color cast supported by the system is applied to the document. Increasing the value to 100 indicates the maximum blue color cast supported by the system is applied to the document.

“RGB Color Space” on page 2–61

“CMYK Color Space” on page 2–62

“Gray Color Space” on page 2–62

RGB Color Space

Specifies the source color space profile to be used in the RGB color space for rendering graphics to only those parts of a document that have no defined color space translation profile.

1. Select the Color detail.

2. To select RGB Color Space options, Printer Default must be cleared. Select the following RGB Color Space options for

Images, Graphics and Text:

• Printer Default: In order to change a Printer Default

setting, the Printer Default checkbox must be cleared. A Printer Default selection indicates that Output Manager does not support the feature. The feature is thus handled by the printer that receives the job, using the printer default behavior.

•sRGB: sRGB mode according to the Default RGB color

space as defined in [IEC 61966-2.1] - see “References” in Appendix A of CPSS Volume 1-Information Model.

Output Manager User Guide

• Xerox Consistent Color Mode: Xerox Consistent Color

mode for RGB color space.

• Xerox Consistent Color Mode RGB, Gamma=1: Xerox

Consistent Color mode for RGB with a gamma value of 1.

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Queue Manager

NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics.

3. Click OK to save your entries and return to the Queue Status window.

CMYK Color Space

Specifies the source color space profile to be used in the CMYK color space for rendering graphics to only those parts of a document that have no defined color space translation profile.

1. Select the Color detail.

2. To select CMYK Color Space options, Printer Default must be cleared. Select the following CMYK Color Space options for:

• Native CMYK: The CMYK color space of the target color

printer.

• SWOP: Emulates The CMYK SWOP (i.e., Standard for

Web Offset Press) ink color gamut when printed on coated media.

• Euroscale: Emulates the European ink color gamut

standard for offset presses when printed on coated media.

• Japan Color: Emulates the color gamut of the combined/

common Dinippon and Toyo Inks standard when printed on coated media.

• Enhanced SWOP: Emulates a more saturated version of

the CMYK SWOP color gamut when printed on coated media.

• Euroscale Matte: Emulates the color gamut of European

inks placed on matte finish media.

• Euroscale Uncoated: Emulates the color gamut of

European inks placed on uncoated media.

NOTE: You may select a specific Profile for all data types, or you may select different Profiles for images, text and graphics.

3. Click OK to save your entries and return to the Queue Status window.

Gray Color Space

Specifies the symbolic name of the source color space profile that will be used to translate grayscale data to L* intensity values for rendering graphics to only those parts of a document that have no defined color space translation profile.

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1. Select the Color menu.

Output Manager User Guide

Xerox FreeFlow Output Manager 9.0 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

1 FreeFlow Output Manager

2 Queue Manager

3 Printer Manager

4 Job Manager

5 System Status, System Usage Data and System Configuration

6 Hot Folders

7 Port Controller

11 FreeFlow Output Manager Scripting

12 Error Messages

Document Conventions

Introduction

1. FreeFlow Output Manager

How Output Manager Receives Jobs

Receiving Jobs from Multi-Function Devices

FreeFlow Output Manager Applications

Logging On to Output Manager

Logging Out of Output Manager

User Access Levels

Creating Custom View Groups

Password Security

Changing Passwords

Shutdown and Restart

Shutting Output Manager

Restarting Output Manager

Backup and Restore operations

Backup or Restore using the Windows application

Backup or Restore using the command line

System Requirements

Job Scheduling and Load Balancing

Controlling How Jobs are sent to Printer

Setting the Job Order Policy

Load Balancing

2. Queue Manager

The Queue Manager Window

The Queue List

Selecting Queues

Custom View Access Group

Accepting

Releasing

Bypass

Default Split/Maximum

Retain Job

The Queue Properties Window

Queue Options Menu

Creating New Queues

Hints and Tips for Creating Queues

Editing Queue Properties

Using the Basic Properties Detail

Accepting Jobs at the Queue

Releasing Jobs from the Queue

Selecting Associated Printers

Using the Job Processing Options Detail

Setting Job Processing Options

Requesting a Printer

Selecting Pre- and Post-processing Programs

Setting the Job Size Supported

Setting the Job Proof Option

Selecting a Job Split Method

Color Splitting Job Options

Setting up Job Routing

Holding Jobs for a Set Amount of Time

Keeping Completed Jobs

Using the Queue Manager Settings Detail

Setting the Job Quantity and Page Range

Selecting the Document Format

Setting Font Options

Setting OPI Options

Enabling Queue Resources

Setting Retention After Job Completion

Using the Paper Stocks Detail

Selecting a Stock

Using the Output Format Detail

Setting Page Orientation

Selecting Layout Styles

Setting the Sides Imaged