Xerox FreeFlow Core Quick Start Guide

Version 6.1 April 2021 702P08593

Xerox

FreeFlow

Quick Start Guide

Core Cloud

This software includes software developed by Adobe Systems Incorporated.

Adobe, the Adobe logo, the Adobe PDF logo, PDF Converter SDK, Adobe Acrobat Pro DC, Adobe Reader DC, and PDF Library are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Google Chrome

Microsoft 365, Microsoft SQL Server, and Internet Explorer

™

browser is a trademark of Google LLC.

, Windows®, Edge®, Microsoft Language Pack, Microsoft Office 2016, Microsoft Office 2019, Microsoft Office

are registered trademarks of Microsoft Corporation in the United States

and/or other countries.

Apple

, Macintosh®, Mac®, Mac OS®, and Safari®are trademarks or registered trademarks of Apple, Inc., registered in the U.

S. and other countries.

Mozilla Firefox is a trademark of Mozilla Foundation in the U. S. and other countries.

Amazon Web Services and the “Powered by AWS” logo are trademarks of Amazon.com, Inc. or its affiliates in the United States and/or other countries.

OpenVPN

is a registered trademark of OpenVPN Inc.

Table of Contents

1 Introduction............................................................................................................................... 5

Before You Begin....... ......... ......... ......... ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... . 6

Internet Bandwidth ...... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... . ..... 7

2 Prerequisites............................................................................................................................... 9

3 Xerox

FreeFlow®Core Cloud Service.................................................................................11

Accessing the Xerox®FreeFlow®Core Cloud Service . ........ . ......... ......... ......... . ........ ......... . ....... 12

Creating a Xerox

FreeFlow®Core Admin Account .......... ......... ......... ......... ......... . ......... ........ . 13

4 FreeFlow®Core Cloud Print...................................................................................................15

Enabling FreeFlow®Core Cloud Print ........ ......... . ......... ......... ......... ......... ......... . ......... ........ . .... 16

Installing the FreeFlow

Configuring a Printer with a Cloud Production Printer .... ......... . ........ ......... . ......... ......... ......... .. 18

Limitations... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... ......... ......... ......... . ......... .. 20

Core Cloud Print Client ..... . ........ . ......... ......... ......... . ........ . ........ . ........ 17

5 Xerox®FreeFlow®Hot Folder and Save Node in Workflows ..........................................21

Enabling a Hot Folder and Save Node in Workflows.. . ........ . ........ . ......... ......... ......... . ........ ....... 22

Installing and Configuring Amazon Web Services (AWS) Client VPN ........ ......... . ......... ......... ... 23

Connecting to the Remote Network File System .... . ......... ......... ......... ......... ......... . ......... ........ . 24

Configuring the Remote File System for Hot Folders and Save Node .. . ........ . ........ . ......... ......... 25

6 FreeFlow®Core Submit..........................................................................................................27

Enabling FreeFlow®Core Submit ......... . ........ . ........ . ......... ......... ......... . ........ ......... . ......... ......... 28

Installing FreeFlow Configuring Connectivity with the Xerox

Establishing a Connection Using the Microsoft Add-in.. . ......... ......... ......... . ........ ......... . ......... .. 31

Core Submit . ........ . ........ . ......... ......... . ........ . ........ . ......... ......... ......... . ....... 29

FreeFlow®Core Cloud Server... ......... . ........ . ........ . ... 30

7 Xerox®FreeFlow®Core Cloud Easy Start Workflows........................................................33

Installing the Xerox®FreeFlow®Core Easy Start Workflow Sample Files ...... ......... ......... . ........ 34

Xerox®FreeFlow®Core Cloud

Quick Start Guide

Table of Contents

Xerox®FreeFlow®Core Cloud Quick Start Guide

Introduction

This chapter contains:

• Before You Begin. ......... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... .. 6

• Internet Bandwidth...... ......... ......... ......... . ......... ........ . ......... ......... ......... . ........ . ........ . ......... ......... .. 7

This Xerox use the Xerox

Xerox included as part of the initial setup service. A Xerox representative contacts you, provides access to the cloud service, and schedules training. Depending on your location, the cloud service is performed, through a remote login or on site, as part of the user onboarding process.

FreeFlow®Core Cloud document provides important instructions on how to set up and

FreeFlow®Core Cloud service.

FreeFlow®Core Cloud is a complete software solution, with configuration and basic training

Xerox®FreeFlow®Core Cloud

Quick Start Guide

Introduction

Before You Begin

The following resources are required to complete the setup process. You can download the resources from the Support & Drivers section on Xerox.com:

• The FreeFlow

Office

• The Xerox

To enable access to the Xerox the Xerox

website at https://www.xerox.com/security.

Core Cloud Print Client software.

Core Submit software is optional, but is required for submission of Microsoft

documents, such as Word, PowerPoint®, and Excel®, to the cloud service.

FreeFlow®Core Cloud Easy Start sample files.

FreeFlow®Cloud service from your location, follow the instructions in

FreeFlow®Core Security Guide. You can download this document from the Xerox Security

Xerox®FreeFlow®Core Cloud Quick Start Guide

Introduction

Internet Bandwidth

Your Internet bandwidth determines how much data can pass through your network at a time, and affects how long it takes to upload or download information from the cloud. To know the bandwidth needed, measure the bandwidth. Usage patterns from user to user and company to company vary. There are a variety of resources available on the Internet designed to help businesses estimate bandwidth requirements, including the bandwidth calculator, available at Speedtest.net.

Note: The Xerox®FreeFlow®Core Cloud service does not impose any limitations on file size.

If any of the following issues occur, a Timeout expired message can appear:

• A network problem occurs.

• There is an improperly configured firewall.

• The timeout period elapses before an operation completes.

• There is insufficient network bandwidth.

Xerox

FreeFlow®Core Cloud

Quick Start Guide

Introduction

Xerox®FreeFlow®Core Cloud Quick Start Guide

Prerequisites

Ensure that the following prerequisites are met for the client system:

Note: For the minimum system requirements for the client PC, refer to the Xerox®FreeFlow

Core Cloud Release Notes. To download the document from the Xerox®FreeFlow®Core

documentation website, visit https://www.support.xerox.com/support/core/documentation.

• Microsoft .NET Framework 4.8

• To enable access to the Xerox required firewall, host, and port settings are required. If a proxy is required, ensure that the proxy is configured using a Web browser.

For more information, refer to the Xerox

• Prerequisites for the Xerox

– Fully qualified, customer-specific domain name of the Xerox

– The administrator user name and password.

– The Xerox

Note: When you contact Xerox for support, have your product Serial Number available. To

locate the product Serial Number, in the FreeFlow

• Prerequisites for Optional Software are as follows:

– Microsoft Office

Required for conversion of Microsoft Office

Excel

FreeFlow®Core Cloud Serial Number.

2016 (64-bit), Office 2019 (64-bit), or Microsoft Office 365 (64-bit):

to PDF, using FreeFlow®Core Submit.

FreeFlow®Cloud service, access to the Internet, including a

FreeFlow®Core Security Guide.

FreeFlow®Cloud server are as follows:

FreeFlow®Core Cloud server.

Core application, select the Licensing link.

documents, such as Word, PowerPoint®, and

Note: Ensure that Microsoft Office®is installed on the local system. Cloud versions

are not supported.

– Adobe Acrobat Reader: Required to open and view PDF files within the browser window.

– Amazon Client VPN: Required to connect to Amazon FSx (File Share) for Hot Folder and Save

node usage in workflows.

Xerox®FreeFlow®Core Cloud

Quick Start Guide

Prerequisites

Xerox®FreeFlow®Core Cloud Quick Start Guide

Xerox

This chapter contains:

• Accessing the Xerox

• Creating a Xerox

FreeFlow

Core Cloud Service

FreeFlow®Core Cloud Service . ........ . ......... ......... ......... . ........ . ........ . ......... .. 12

FreeFlow®Core Admin Account ... . ......... ......... . ........ ......... . ......... ......... ......... . 13

Xerox®FreeFlow®Core Cloud

Quick Start Guide

Xerox

FreeFlow®Core Cloud Service

Accessing the Xerox®FreeFlow

Core Cloud

Service

To access the Xerox®FreeFlow®Core Cloud Service, perform the following steps:

1. Using the customer-specific domain name, log in to the Xerox

2. Using the administrator account username and password, log in to the Xerox Cloud.

Note: Change the initial administrator username and password to customer-specified

credentials in the User Access Setup tab. For more information, refer to the Creating a

Xerox

3. When prompted, accept the End User License Agreement (EULA). If you do not want the End User License Agreement presented each time you log in to the system, select the check box for

Do not show me this message again.

4. When prompted, accept the Cloud Hosted Services Agreement. If you do not want the Cloud Hosted Services Agreement presented each time you log in to the system, select the check box for Do not show me this message again.

FreeFlow®Core Admin Account section.

FreeFlow®Core Cloud Service.

FreeFlow®Core

Xerox®FreeFlow®Core Cloud Quick Start Guide

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