Xerox FreeFlow Core Getting Started Guide

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FreeFlow

Core

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Table of Contents

1 Overview ..................................................................................................................................... 7

The Xerox®FreeFlow®Core Software ..................... ........................ . ........................ ................. 8

Language and Units ............... ......................... ......................... ........................ . ................ 8

2 User Roles and Passwords....................................................................................................... 9

Administrator................................ ......................... ........................ . ........................ ............... 10

Operator.......... ......................... ......................... ........................ . ...................... .. ................... 11

Job Status Monitor............................... ........................ . ........................ ......................... ........ 12

3 Job Management and Status ..............................................................................................13

Submit Job Dialog......................... ......................... ........................ . ........................ ............... 14

Job Status Tab ................................... . ...................... .. ....................... ......................... ........... 15

Job Files........... ....................... .. ....................... ......................... ........................ . .............. 15

Job Resubmission............. .. ....................... ......................... ......................... ..................... 16

Job Retention ................................... ........................ . ........................ ....................... .. ..... 16

Job Group ....................... ......................... ........................ . ...................... .. ....................... 16

4 Printer Management and Status Tab.................................................................................17

Printers .. .. ....................... ......................... ......................... ........................ . ........................ .... 18

Job Submission Regulation.......................... ......................... ........................ . ........................ . 19

Job Ticket Verification. ......................... ........................ . ........................ ......................... ........ 20

JDF Settings.................... ......................... ........................ . ........................ ......................... .... 21

Understanding Printer Management ... ......................... ........................ . ...................... .. ......... 22

5 Workflow Setup .......................................................................................................................23

The Workflow Setup Tab .......... . ........................ ....................... ......................... ..................... 24

About Presets............................... . ...................... .. ....................... ......................... ........... 24

Creating Workflows............................ ......................... ......................... ........................ . ... 24

Collect Job Documents.................. ........................ . ...................... .. ....................... ........... 26

Workflow Components................... ......................... ........................ . ........................ ........ 27

Workflow Process Common Controls.................................. ......................... ...................... 62

PDF Box Selection Behavior............................. ......................... ......................... ............... 68

Job Group Sequence Behavior................... ......................... ........................ . ..................... 68

Workflow Process Variables ...................... ........................ ....................... .. ....................... 68

Process Variable Operations .... .. ....................... ......................... ......................... .............. 68

Workflow Process Number Variables................. ......................... ......................... .............. 71

Process Number Variable Calculations............. . ........................ ......................... ............... 71

Job Ticket Updates ..... .. ....................... ......................... ......................... ........................ . ....... 73

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Table of Contents

6 Administration.........................................................................................................................75

Job Submission Configurations ................................... . ........................ ....................... .. ......... 76

Hot Folder Setup ............ . ........................ ......................... ........................ . ........................ ..... 77

Scripting ... ....................... ......................... ........................ . ........................ ...................... 77

Workflow Destinations ..... ........................ . ........................ ......................... ...................... 78

Manifest Automation from Xerox Setup .......... ......................... ........................ . ............... 78

FreeFlow

Region Tab................................ ........................ . ........................ ....................... .. ................... 82

Security Tab................ ......................... ......................... ........................ . ........................ ........ 83

LPD Gateway .................. ......................... ......................... ........................ . ........................ .... 84

LPR Printing ................................. ....................... ......................... ......................... ........... 84

LPR Job Tickets ............ .. ....................... ......................... ......................... ........................ . 84

LPQ Queries ..................... ......................... ......................... ........................ . ..................... 89

LPRM Command ..................... .. ....................... ......................... ......................... .............. 90

JMF Gateway... .. ....................... ......................... ........................ . ........................ ................... 91

JMF Submission and Workflow Job Routing........................ ........................ . ..................... 91

JMF Submission and JDF XSLT Processing .......................... ......................... ..................... 91

Command Line Interface (CLI) . ...................... . ........................ ......................... ...................... 92

Core Reports..................... ......................... ........................ . ...................... .. ..... 80

7 Notifications Setup.................................................................................................................93

Notification Recipients.......... ........................ . ...................... .. ....................... ......................... 94

Job Notifications....................... ......................... ......................... ........................ . .................. 95

Preflight Notifications ........ ........................ . ...................... .. ....................... ......................... ... 96

Job Submission Notifications ........ ......................... ......................... ........................ . .............. 97

System Notifications..... . ...................... .. ....................... ......................... ......................... ....... 98

Email Notification Setup .................. .. ....................... ......................... ......................... ........... 99

SMTP Settings ................................. ....................... .. ....................... ......................... ....... 99

8 User Access Setup................................................................................................................ 101

Adding or Editing Users........ ....................... .. ....................... ......................... ....................... 102

9 FreeFlow®Core Exchange.................................................................................................. 103

Import to Xerox®FreeFlow®Core Tab....................... ......................... ........................ . ......... 104

Export from Xerox

Required Items and Import/Export.............. ......................... ......................... ....................... 106

FreeFlow

Core Exchange CLI ............. ......................... ........................ . ...................... .. ....... 107

FreeFlow®Core Tab............. ......................... ......................... ................ 105

10 FreeFlow®Core Reports ................................................................................................... 109

FreeFlow®Core Reports CLI ............. ......................... ......................... ........................ . ......... 110

11 FreeFlow®Core Submit .................................................................................................... 111

Connecting to Xerox®FreeFlow®Core...... ......................... ......................... ........................ . . 112

Submitting Jobs... ........................ . ........................ ......................... ......................... ............. 113

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Table of Contents

12 FreeFlow®Core Cloud Print ............................................................................................. 115

FreeFlow®Core Cloud Print Client ........... ........................ . ...................... .. ....................... ..... 116

FreeFlow

Connecting to a FreeFlow

Configuring Printers ............... ......................... ......................... ........................ .............. 116

Core Cloud Print Server...... ........................ . ........................ ......................... .. 116

Core Cloud Print Server ..................... ....................... ............ 116

13 FreeFlow®Core Configure ............................................................................................... 119

Enabling the FreeFlow®Core Configure Cloud Print Server..................... ........................ . ...... 120

Enabling Active Directory and Single Sign-in ................... . ........................ ....................... .. ... 121

Mapping Active Directory Groups............................... . ........................ ......................... .. 121

Removing Active Directory Groups ...................... ........................ . ...................... .. .......... 121

Database and Service Accounts ................................ ......................... ........................ . ......... 122

Customer Override .......... ........................ . ........................ ......................... ........................ . .. 123

A Job Properties....................................................................................................................... 125

Job Information.............. ........................ . ........................ ......................... ......................... .. 126

Job File ........................................ ........................ . ...................... .. ....................... ................ 127

Print Information ............ .. ....................... ......................... ........................ . ........................ .. 130

Job Metadata ..... ........................ ....................... .. ....................... ......................... ................ 133

Manifest Automation from Xerox............ . ........................ ......................... ......................... .. 134

JMF . ....................... ......................... ......................... ........................ . ...................... .. .......... 135

Workflow .... ....................... .. ....................... ......................... ........................ . ....................... 138

PDF/VT Variables........ ........................ . ........................ ......................... ......................... ...... 140

External Process Node Variables.............. . ........................ ......................... ......................... .. 141

Additional Variables........... ........................ . ...................... .. ....................... ......................... . 142

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Table of Contents

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Overview

This chapter contains:

• The Xerox

Xerox solution that intelligently automates and integrates the processing of print jobs. From file preparation to final production, this solution provides a hands-free workflow that operates easily, adapts effortlessly, scales quickly, and delivers consistently. The modularity and scalability of Xerox FreeFlow®Core affords even small to mid-size businesses the opportunity to take advantage of the tremendous value proposition prepress automation delivers. Adding advanced capabilities is as simple as adding modules for increased automation and potential.

Xerox This platform is the core engine that enables automated and integrated solutions across market needs, including web-to-print, automated finishing, and even extending to digital publishing.

FreeFlow®Core is the next generation in workflow solutions from Xerox. It is a browser-based

FreeFlow®Core also serves as the backbone of all new Xerox production workflow solutions.

Note: Xerox®FreeFlow®Core is fully configurable, with individual modules offering greater

control over the workflow and the flexibility to add the components that are best suited to your needs. Certain features are not available depending upon the product configuration purchased. For more information, refer to Workflow Component Configurations and Job Submission

Configurations.

FreeFlow®Core Software ...... ......................... ......................... ........................ . .......... 8

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Overview

The Xerox®FreeFlow®Core Software

The Xerox®FreeFlow®Core user interface includes the following tabs:

• Job Management and Status: Allows Operators and Administrators to submit and manage jobs in

• Print Management and Status Tab: Allows Operators and Administrators to manage and monitor

• Workflow Setup: Allows Administrators to manage workflows.

• Administration: Allows Administrators to manage hot folders, notifications, Xerox

• Region Tab: Allows Administrators to manage Regional Setting Measurement Units.

• Security Tab: Allows Administrators to manage log in, lockout, and password reuse.

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printing from Xerox

users, security settings, FreeFlow

FreeFlow®Core.

Core Reports, FreeFlow®Core Exchange, and region.

FreeFlow®Core

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The Xerox®FreeFlow®Core is a web-based application. The web browser locale settings determine the language and units used in the Xerox

The following languages are supported:

• English

• French

• Italian

• Russian

FreeFlow®Core UI.

• Dutch

• German

• Portuguese

• Spanish

If there is no translation for the language defined in the browser locale, the Xerox UI defaults to US English.

FreeFlow®Core

Xerox®FreeFlow®Core Help

User Roles and Passwords

This chapter contains:

• Administrator................. . ........................ ......................... ......................... ........................ . ........ 10

• Operator .................... . ...................... .. ....................... ......................... ......................... .............. 11

• Job Status Monitor.............. .. ....................... ......................... ......................... ........................ . ... 12

By default, Xerox Logged-on users are logged off automatically after 30 minutes of inactivity.

FreeFlow®Core opens to a login screen. The user must log on to access the system.

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User Roles and Passwords

Administrator

The administrator has access to the entire system:

• Job Management and Status tab functions: Submit Job Dialog and Job Status Tab.

• Printer Management and Status Tab

• Workflow Setup

• Administration tab functions: Hot Folder Setup, Notifications Setup, User Access Setup, Region,

FreeFlow

• Core Server Utilities, available on a server desktop: FreeFlow

Reports, FreeFlow

and FreeFlow

• Core Client Utilities: FreeFlow

Core Reports, FreeFlow®Core Exchange, and Security Tab

Core Cloud Print Server, FreeFlow®Core Certificates, FreeFlow®Core License,

Core Configure

Core Submit, and FreeFlow®Core Cloud Print Client

Core Exchange, FreeFlow®Core

Note: Only one Administrator can be logged in to Xerox®FreeFlow®Core at any given time.

Xerox®FreeFlow®Core Help

User Roles and Passwords

Operator

The Operator has access to the following:

• Job Management and Status tab functions: Submit Job Dialog and Job Status Tab

• Printer Management and Status Tab

• Core Client Utilities: FreeFlow

Multiple operators can be concurrently logged on to Xerox

Core Submit, FreeFlow®Core Cloud Print Client

FreeFlow®Core.

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User Roles and Passwords

Job Status Monitor

The Job Status Monitor has read-only access to the Job Status Tab window.

Multiple job status monitors can be logged on concurrently to Xerox

FreeFlow®Core.

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Job Management and Status

This chapter contains:

• Submit Job Dialog.......... . ........................ ......................... ......................... ........................ . ........ 14

• Job Status Tab ................... ......................... ......................... ........................ . ...................... .. ..... 15

The Job Management and Status tab allows Operators and Administrators to submit and manage jobs. The user can select Submit Job and Job Status using the tab menu.

Refer to: Submit Job Dialog, Job Status Tab

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Job Management and Status

Submit Job Dialog

The Submit Job dialog allows the user to upload one or more documents. The user can submit the associated Xerox user uploads the documents and their associated job tickets at the same time, from the same location, use the following name convention:

• filename.ext: document

• filename.ext.xpf: print ticket

Submit Job options include:

• Submit All Documents as a Job Group: Determines whether documents are submitted as a single

Job Group or as separate jobs.

• Use as Job Name: This field allows the user to define the job name for jobs that are submitted.

• Workflow Destination: This field allows the user to define the workflow to which jobs are submitted.

• Job Priority: This field allows the user to define the priority of the job submission.

– Normal: Jobs are queued for processing after any pending jobs that are already in the

system.

– High: Jobs are queued for processing before any pending jobs that are already in the system.

• Printer Destination: This field allows the user to define the Printer Destinations or Printer Group that is used to print the selected job.

Printing Instructions Format (XPIF) print tickets to the selected workflow. If the

Note: Jobs that are processing already in the system have higher priority than

submitted jobs.

• Distribute By: This field allows the user to define the distribution method for the Printer

Destinations within a Print Group.

• Override Job Ticket Settings: This field allows the user to define or override job ticket settings from uploaded job tickets.

– If the user selects a Printer Destinations, the available job ticket settings show values for the

selected Printer Destination. Refer to Printer Job Ticketing.

– If the user selects In Workflow for the Printer Destination, a subset of job ticket settings is

enabled.

During workflow submission, job ticket selections are merged with uploaded job tickets.

Note: The Submit Job dialog does not display uploaded job ticket settings.

Additionally, the user does not have the option to remove settings from uploaded job

tickets.

• Pass Through: If a user selects Pass Through, FreeFlow

Destination with no alterations.

• Submit Job in a Held State: If a user selects Submit Job in a Held State, the job does not process until the job is released in Job Management manually or the selected release date and time occurs. The offset that you select refers to the UTC timezone. The default offset value corresponds to the timezone of the browser.

Core sends the job to the selected Printer

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Job Management and Status

Job Status Tab

The Job Status tab allows the user to view Active Jobs, Held Jobs, Completed Jobs, Failed Jobs, Cancelled Jobs, or All Jobs.

Job Management functions in the Job Status tab include the following:

• Printer Destination

: This field allows the user to define the Printer Destination that is used to print the selected job.

• Edit Job Ticket: This field allows the user to edit the job ticket. Refer to: Printer Job Ticketing. During print submission, job ticket selections are merged with the Printer Destination Job Ticket defaults.

Note: The Edit Job Ticket interface does not support use of variables when invoked

from the Job Status tab.

• Finisher Destination

: This field allows the user to define the Finisher Destination that is used to save a JDF description of the selected job.

• Resume: This field allows the user to resume a paused job.

• Submit Job Commands: These options allow the user to Resubmit, Delete, or Cancel jobs. Jobs can be resubmitted to the same workflow or to a different workflow. Refer to: Job Resubmission.

• Hold Job Commands: These options allow the user to Hold, Hold Until which specifies a release time, or Release jobs

• Printer Job Commands: These options allow the user to Release, Hold, or Cancel jobs at the

Printer Destination. Printer Job Commands require print server support for the relevant commands

over IPP.

• List Area: This option shows the jobs in the system, based on the selected status. To view Job Properties, users can click the information icon

next to the job in the Job Status list.

To filter jobs, users can search jobs on either their Job Names or Workflow.

• Navigation Area: This field enables navigation for the List Area. Users can use the navigation links and buttons to browse through the jobs in the system. Alternatively, users can search for a specific job by Job ID.

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The Job Properties contain links to the following job files:

• Document: The job file as it has been processed by the workflow.

• Original Document: The job file as it was submitted to Xerox

FreeFlow®Core.

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Job Management and Status

• Preflight Report: The report, in PDF or XML format, from the Preflight task.

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The Resubmit dialog allows the user to resubmit jobs in a paused or terminal state. Completed, failed, canceled, or aborted jobs are considered to be in a terminal state.

Resubmission uses the original document and the original job ticket as defined after the initial job submission. The user can choose to edit the job ticket as part of resubmission.

During resubmission, the user can also select to edit resubmit jobs to another workflow. Jobs resubmitted to a different workflow appear as new jobs in the List Area.

• Job Resubmission behavior is the same as the Submit Job Dialog.

• Additionally, job resubmission is not available for jobs submitted as a Job Group or for individual jobs in job groups.

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Jobs that are completed, cancelled, or aborted are retained for at least 24 hours before they are automatically deleted from the system. Jobs are automatically deleted once an hour. Failed jobs are retained indefinitely.

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Depending on how jobs were submitted and the components that are in the workflow, jobs are processed individually or as part of a job group. Job Groups appear in the List Area as jobs that contain other jobs.

Click the triangle next to the Job Group name to see jobs in a job group:

Jobs in a job group are processed through the workflow independently with the following exceptions:

• The Join component combines multiple job group jobs into a single job.

• Individual job group jobs cannot be deleted or resubmitted.

• If the Collect All Members of Job Group option is enabled in the workflow component, the Save, Print and Finish components submit jobs based on their sequence in the job group.

• If the Collect All Members of Job Group option is enabled in Imposition, jobs in a group job are combined during imposition.

Note: Job Group Imposition requires the output management license. Refer to

Workflow Component Configurations.

Xerox®FreeFlow®Core Help

Printer Management and Status Tab

This chapter contains:

• Printers .......................... . ........................ ......................... ......................... ........................ . ........ 18

• Job Submission Regulation........... . ........................ ....................... .. ....................... ..................... 19

• Job Ticket Verification....................... ......................... ......................... ........................ . .............. 20

• JDF Settings..... . ........................ ......................... ......................... ........................ . ...................... 21

• Understanding Printer Management ......................... . ........................ ......................... ............... 22

The Printer Management and Status tab allow operators and administrators to manage Xerox FreeFlow®Core printer destinations.

• Printers area: This area shows configured printers and their status. The list of printers is populated automatically based on the configured Printer Destinations. See also: Understanding

Printer Management.

• Edit Printer: Allows the user to edit the printer properties, including Job Submission Regulation, Job Ticket Verification and JDF Mapping settings.

• Workflow Printer Destinations: This field shows configured printer destinations and their status.

• Printer Destination controls: Allow the user to add, copy, edit, and delete printer destinations.

• Printer Groups Tab Controls: Allow the user to aggregate multiple printer destinations into a printer groups.

• Job Submission controls: Allow the user to suspend and resume job submissions to the selected

Printer Destination.

• Printer Status and Consumables: This field shows detailed printer and consumable status.

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Printer Management and Status Tab

Printers

To access the printer settings, from the Printers list, select Edit.

• Name: This field defines a name for the printer. If a name is not defined, the model information retrieved from the print server is used as the name of the printer in the printers list.

• This printer supports SNMP: This field indicates that Xerox communicate with the printer using SNMP.

FreeFlow®Core is to attempt to

Xerox®FreeFlow®Core Help

Printer Management and Status Tab

Job Submission Regulation

If Xerox®FreeFlow®Core software loses connectivity with a printer, the software suspends job submission automatically to the Printer Destinations folders, even if Job Submission Regulation is enabled. When the printer is available, Xerox

If queues are missing or not accepting jobs, job submission pauses. If queues reappear or resume accepting jobs, job submission resumes.

If Job Submission Regulation is enabled, Xerox and resume job submission automatically to Printer Destinations.

Job Submission Regulation is based on the following:

• Print engine state: If the Print engine state feature is enabled, when a print engine state stops for longer than the defined threshold, job submission pauses. When the print engine state changes to Ready or Warning, job submission resumes.

• Available spool space: If the Available spool space feature is enabled, when the available spool space at the print server falls below the defined threshold, job submission pauses. When Available spool space at the print server is above the defined threshold, job submission resumes. print server spool space is monitored using SNMP.

• Number of Uncompleted Jobs at the Printer: If the Number of Uncompleted Jobs at the Printer feature is enabled, when the number of active jobs in the print server is greater than the defined threshold, job submissions pause. When the number of active jobs in the print server falls below the defined threshold, job submission resumes.

FreeFlow®Core resumes job submission automatically.

FreeFlow®Core uses additional criteria to suspend

Note: Use of additional criteria for Job Submission Regulation requires an output

management license. Refer to Workflow Component Configurations.

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Printer Management and Status Tab

Job Ticket Verification

Xerox®FreeFlow®Core job ticketing always reflects the options reported by the print server when queried for capabilities. Therefore, print ticketing defined in Xerox

FreeFlow®Core does contain

constructs that are not reported as supported by the print server.

However, job tickets submitted to Xerox

FreeFlow®Core can have different capabilities than the target printer. The Job Ticket Verification options allow the user to define policies for handling constructs that a given printer does not support.

• Fail Jobs Containing Stock Names not Defined at Printer: This setting prevents submission of

jobs to the printer if the specified stock name does not exist at the print server.

• Use simplified Stock Name Matching: This setting modifies print tickets to use simpler media

definition if the print server supports this feature. If the print server does not support simpler media definition, it reverts to nominal behavior for defining media and media attributes.

• Remove Unsupported Settings: This setting removes job ticket settings that Xerox

FreeFlow

Core supports from the job ticket if the print server does not support the settings.

Note: Xerox®FreeFlow®Core does not send job ticket settings it does not support to

the print server.

• Remove Unsupported Stock Properties: This option removes stock attributes that Xerox

FreeFlow®Core supports from the job ticket if the print server does not support the stock attributes.

Xerox®FreeFlow®Core Help

Printer Management and Status Tab

JDF Settings

When a job is sent to a printer that communicates with the JDF protocol, the following settings affect how FreeFlow Core sends the JDF job ticket and the print file.

When you submit a Xerox job ticket instructions are sent to the printer in a predefined JDF construct. Depending on the printer, it is possible that you need to modify the default Xerox print ticket instructions to a JDF format and a value that the printer supports.

To modify the predefined attribute construct for the JDF print ticket, specify an alternative JDF construct and value in a .txt or .csv file.

FreeFlow®Core job to a printer that communicates with the JDF protocol,

FreeFlow®Core JDF construct for specific

To upload the file, in the GUI, select Printer Management and Status→Edit a Printer→JDF Mapping, then upload the modified file. A template file is located on the Xerox

FreeFlow®Core server at X:\Program Files\Xerox\FreeFlow Core\Support\JDFMapperTemplate. txt. For FreeFlow FreeFlow

Cloud Print client, at X:\Program Files\Xerox\FreeFlow Core Cloud Print

Cloud Print configuration, the template file is in the same location as the

\Support\JDFMapperTemplate.txt.

To allow the JDF printer to retrieve the print file from FreeFlow Core, instead of FreeFlow Core sending the file to the JDF printer, enable Printer Retrieves the File for Printing.

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Printer Management and Status Tab

Understanding Printer Management

Xerox®FreeFlow®Core printing is configured and managed using three interrelated objects:

• Printers: Printers represent a connection to the print server and a print engine. Each Printer is

associated with one or more Printer Destinations.

– Print Engine capabilities, state, and job submission regulation are managed at the printer

level.

– Printers are added or removed from Xerox

Printer Destinations are added or removed.

– The FreeFlow

Printers.

• Printer Destinations: Printer Destinations represent a print submission configuration. Each Printer

Destination represents a connection to a specific print queue and a set of job ticketing defaults. Each Printer Destination can be associated with one or more print presets.

• Printer Groups: Printer Groups are an assembly of Printer Destinations. When you select the

printer groups within a print node or job submission, from the Distribute by menu, you are required to select a distribution method for the use of the printer destinations in the printer groups.

Core Cloud Print Configuration application can add or remove the Cloud

FreeFlow®Core automatically as needed when

• Print Presets: Print Presets represent an association between job processing configuration and

one or more Printer Destinations. Print Presets defines that the jobs are submitted automatically to Printer Destinations. They also define rules for the selection of Printer Destinations.

Xerox®FreeFlow®Core Help

Workflow Setup

This chapter contains:

• The Workflow Setup Tab ................................. ........................ . ........................ ....................... .. . 24

• Job Ticket Updates ................................. . ........................ ......................... ......................... ........ 73

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Workflow Setup

The Workflow Setup Tab

The Workflow Setup tab allows an administrator to manage workflows and the processes and output destinations used to build workflows. The tab includes the following:

• Components: The area on the left of the screen that shows components available for building

workflows. Components represent workflow operations such as imposition and printing.

• Presets: The area on the left of the screen that shows presets for the selected component. For

details, refer to: About Presets.

• Workflow Canvas: The canvas provides an area for creating or editing workflows. This canvas also

provides an area for defining document conversion options.

• Workflow List: This field shows the workflows in the system.

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Xerox®FreeFlow®Core manages workflow configuration using presets. When a Component is configured, that configuration is stored as a preset that is available globally. For details, refer to:

Workflow Components.

Caution: When the preset is updated, the updated preset is used automatically in all workflows

in Xerox

preset name, select the Info button.

FreeFlow®Core. To view a list of workflows that use the selected preset, next to the

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Workflows in Xerox®FreeFlow®Core consist of a sequence of component presets.

To create a workflow, you can drag process presets from the Components and Presets panels to the Workflow canvas.

• Component icon: To add a blank preset to configure and save as a new preset, drag a component

icon to the Workflow canvas.

• Preset icon: To add a saved configuration preset, drag a preset icon to the Workflow canvas.

Caution: When the preset is updated, the updated preset is used automatically in all

workflows in Xerox

preset, next to the preset name, select the Info button.

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Workflows can include one or more execution paths.

FreeFlow®Core. To view a list of workflows that use the selected

Xerox®FreeFlow®Core Help

Workflow Setup

Execution paths in a workflow can be merged into any existing workflow component. To merge an execution path into a component, drag and drop the end of the execution path into the component icon.

The execution paths are merged then into the component.

To disconnect an execution path from a component, from the component icon menu, select Disconnect→<preset name>.

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Workflow Setup

Execution paths can be connected to upstream component icons as well.

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Some workflow components support an option to Collect Job Documents.

When this option is enabled, the workflow component defers execution for jobs that are part of a job

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Workflow Setup

group until all members of the job group either have reached the component or have processed through an execution path in the workflow that prevents them from reaching the workflow component.

Workflow components can enable additional functionality when the Collect Job Documents option is enabled.

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Workflow components represent the types of operations that Xerox®FreeFlow®Core can include as part of a workflow.

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Xerox®FreeFlow®Core is a fully configurable software, with an individual module that offers greater control over the workflow and the flexibility to add the components that best suit your needs. Depending on the product configuration that you have purchased, certain features are not available.

For the features that are available within each product configuration, refer to the table.

• The Xerox

FreeFlow®Core Base software module is required.

• You can purchase optional modules. Optional modules provide more capabilities on top of the

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Component

Workflow creation Linear

Conversion

Conversion: VIPP (. vpc)

Preflight

Enhance images

Imposition PDF/VT-1

Finish: Supported when configured along with the Xerox IntegratedPLUS Finishing solution

FreeFlow®Core Base software.

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workflows

Advanced Prepress (optional)

Advanced Automation (optional)

Rules-based workflows

Output Management (optional)

Variable Data (optional)

Save

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Xerox FreeFlow

Component

Optimize

Manage color

Barcode PDF/VT-1

Watermarks

Pressmarks

Page numbers

Resize pages

Rotate pages

Insert pages

Core Base

Advanced Prepress (optional)

Advanced Automation (optional)

Output Management (optional)

Variable Data (optional)

PDF/VT-1

Delete pages

Join

Route

Printer routing

Finisher routing

Split PDF/VT-1

External process

Distribute

Collect

Color split

Job group imposition

PDF/VT-1

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Component

Job group printing

Printer job submission regulation

Printer job distribution

Printer job accounting

Review

Printer Groups

Pass Through Job Submission

Job Submission with Release Date

Xerox FreeFlow Core Base

Advanced Prepress (optional)

Advanced Automation (optional)

Output Management (optional)

Variable Data (optional)

Note: If the corresponding optional modules are purchased and enabled as part of the Xerox

FreeFlow®Core product configuration, the Variable Data optional module enables the processing of individual PDF/VT records for the components noted in the table. Specific enhancements for PDF/VT files are outlined, as applicable, in the component descriptions that appear later in the section.

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The Convert component allows you to convert files to PDF.

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• PostScript (.ps)

• Encapsulated PostScript (.eps)

• JPEG (.jpg, .jpeg)

• Portable Network Graphics (.png)

• TIFF (.tif, .tiff)

• Microsoft Word (.doc, .docx)

• Microsoft Excel (.xsl, .xslx)

• Microsoft PowerPoint (.ppt, .pptx)

• Microsoft Publisher (.pub)

FreeFlow®Core accepts the following application file types:

When the Variable Data license is enabled, FreeFlow Core also accepts VIPP Project Containers (.vpc) and VIPP (.dbf, .vpn, .nm, .lm) files. Also, files without an extension or with an unknown extension are processed through VIPP conversion if they include VIPP commands.

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Note: Text files (.txt, .csv) are not parsed for VIPP commands as they are submitted to Manifest

Automation from Xerox (MAX).

A Convert component is added automatically and invisibly to the beginning of all workflows.

Font Handling

If possible, fonts are embedded during conversion.

Handling of missing fonts or fonts that do not allow embedding depends on the format of the document being converted:

• PostScript and Encapsulated PostScript: Missing fonts are referenced in the PDF. Conversion

status is set to Success. Use Preflight to detect missing fonts.

• Microsoft Office: Missing fonts are substituted. Fonts that are substituted are embedded in the

PDF. Conversion status is set to Warning for Microsoft Word and Success for all other Microsoft Office files.

• VIPP Project Container: Font handling is based on settings from the selected joboptions file.

Conversion status is set to Warning.

Note: Microsoft Office conversion of documents with 3D formatting options, such as

depth and color gradients for text and shape colors, can produce unexpected results.

Note: The following TIFF features are unsupported: JPEG compression and YCbCr color

space. In addition, TIFF transparencies are flattened during conversion.

PS, VIPP, and PDF Generation Options

Workflow settings for PS, EPS, and VIPP conversion settings are available in the Options control at the top right corner of the workflow canvas.

• Job Options file: Defines the location of the selected Adobe

using the Document Selection Common Controls.

• VIPP Init File: Defines the location of the VIPP initialization file using the Document Selection

Common Controls Document Selection Common Controls.

The selected VIPP init file is prepended to:

– VIPP (.dbf, .vpn, .nm, .lm) files

– files without an extension

– files with an unknown extension

– text (.txt, .csv) files

Note: The VIPP init file is not prepended to VIPP Project Container (.vpc) files. Also,

workflows that specify a VIPP Init file cannot be used with Manifest Automation from

Xerox (MAX).

• PDF Generation: Determines whether the conversion will generate a single PDF file, a PDF/vt with

metadata that FreeFlow Core can use to ascertain record boundaries, or a PDF for each record in the VIPP file.

Acrobat®Distiller joboptions file

Note: VIPP Specialty Imaging functions are not supported.

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The Preflight component allows you to inspect and correct PDF files using Adobe®Acrobat®or Callas pdfToolbox preflight profiles.

Preflight Checks

Enables preflight checks without the use of a preflight profile. Preflight checks that fail result in a preflight error.

• Fonts Not Embedded: Enables preflight checks to ensure that all fonts are embedded.

• Color/Grayscale Image Resolution: Enables preflight checks to ensure that color and grayscale image resolution is within the range defined in the Higher Than and Lower Than settings.

• Bitmap Image Resolution: Enables preflight checks to ensure that 1-bit image resolution is equal to or greater than the defined Minimum Resolution and equal to or less than the defined Maximum Resolution.

• Check Width and Height: Enables preflight checks to ensure the width and height of the selected PDF box using the size checks from the Routing Common Controls. This option supports the use of Workflow Process Number Variables.

Preflight Using Profile

Enables preflight checks and fixups using a preflight profile created in Adobe pdfToolbox.

Acrobat®or Callas

• Preflight Variables: Defines the values for variables required by the selected pdfToolbox preflight profile.

Note: pdfToolbox Process Plans are not supported.

• File: Defines the location of the selected preflight profile using the Document Selection

Common Controls.

Preflight Using Process Plan

Enables preflight checks and fixups using a preflight process plan created in Adobe

Callas pdfToolbox.

Preflight Report Format

Defines the format for preflight reports.

Note: PDF Preflight reports are saved as text for jobs with more than 1000 warnings or

errors.

Preflight Report Language

Defines the language used for preflight reports.

Preflight Report Details

Defines the level of detail in the preflight report.

Pause Jobs

Specifies when to pause jobs after preflight:

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• When Fixups are Applied: If preflight profile fixups are applied to the job, this option pauses the jobs.

• When a Warning Occurs: If preflight profile checks result in a warning, this option pauses the jobs.

• When an Error Occurs: If preflight profile checks or fixups result in an error, this option pauses the jobs.

Note: If the preflight profile cannot be executed, jobs fail in the Preflight component.

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The Optimize process allows you to streamline documents to ensure more efficient and reliable processing downstream in the workflow.

Optimize PDF Tab

• Convert to PDF Standard: This option enables conversion of the job to the selected PDF/X or

PDF/A ISO standard.

– Set Output Intent To: This option defines the output intent ICC profile for the job. Output

intents are required for PDF/X conversion.

– ICC profiles up to version 4 are supported. ICC profiles are retrieved from the operating

system and are listed using the ICC profile name, which can differ from the file name.

– To add more ICC profiles, install them in the operating system and restart the server.

– Use Document Output Intent Profile If Present: If this option is enabled and if the

document contains an output intent profile, the document output intent profile is retained during the PDF/X conversion. Otherwise, the output intent is set to the defined output intent profile.

Note: PDF/X-4p conversion does not support use of the document output intent

profile.

• Embed Fonts If Needed: This option embeds fonts that are not embedded in the PDF already. To

enable embedding, ensure that fonts are installed on the Xerox

FreeFlow®Core server or are

available in the location defined in Fonts.

– Fonts: This field defines the location of more fonts that can be used for embedding in place

of missing fonts. This option also allows the user to manage fonts in the Xerox

FreeFlow

Core sandbox.

– Font Substitution Configuration File: This field defines the pdfToolbox configuration file

that is used when embedding fonts. This configuration file controls font substitution behavior in the Optimize process.

Note: Fonts are embedded as subsets. If fonts have a flag that indicates that

embedding is not allowed, the fonts are not embedded.

• Remove Unneeded Transparencies: This option removes transparency groups from pages that do

not contain transparent objects.

• Flatten Transparent Objects: This option flattens transparent objects and objects whose

appearance is affected by transparent objects.

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– Xerox®FreeFlow®Core renders transparent objects as a mix of raster and vector content,

some of which can use overprint.

– These documents can have an unexpected appearance in Adobe

accurate representation of these documents in Adobe

Acrobat®, click Tools→Print

Acrobat®. To see an

Production→Output Simulation.

• Define Page Geometry Based on Cut Marks: This option searches for registration color cut marks

in the PDF. This option adjusts the PDF TrimBoxes and BleedBoxes to match any cut marks that are found.

• Remove Printer’s Marks: Removes marks such as cut marks, registration marks, registration text,

and color patches outside of the BleedBox or TrimBox.

Note: If both options are selected, the removal action occurs before the Define Page

Geometry Based on Cut Marks function.

• Add Bleed by Scaling Document: This option proportionally scales documents so that all edges

have a bleed that is equal to or larger than the Bleed Distance.

• Auto-Correct Page Geometry: This option adjusts PDF boxes to ensure proper nesting according

to the PDF/X standard.

• Optimize for Fast Web View: This option linearizes PDF to enable byte streaming over the

Internet.

• Flatten Form Fields: This option changes PDF form fields into non-interactive PDF content.

Note: Flattening some form field types, such as pop-up windows, renders only the

selected values, if any. This appearance can differ from the PDF appearance in a viewer.

• Remove Printer’s Marks: This option removes printer marks outside of the document BleedBox or

TrimBox.

• Discard Hidden Layers: This option removes content in hidden layers and flattens remaining

layers.

• Remove Objects Completely Outside of: This option removes objects that are completely outside

of the selected PDF TrimBox.

• Convert Fonts to Outlines: This option turns fonts into graphic elements.

• Fix potential font problems: This option fixes font issues, such as missing fonts.

• Mirror Bleed when No Bleed: This option creates a bleed using mirrored image content within the

TrimBox.

• Pixel Replication Bleed when No Bleed: This option creates a bleed using the pixel content on

the edge of the TrimBox.

Optimize Images Tab

• Downsample Color/Gray images: Change the resolution of color and gray images whose

resolution is higher than the defined threshold.

• Recompress Color/Gray images: Change the compression method and quality of color and gray

images.

• Downsample 1-Bit images: Change the resolution of 1-bit images whose resolution is higher than

the defined threshold.

• Recompress 1-Bit images: Change the compression method and quality of 1-bit images.

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• Remove invisible image data: Removes image data that is not visible.

• Reduce 16-Bit Images to 8-Bit: Changes the bit depth of 16-bit images to 8 bits.

• Convert specified Spot Color to Specified CMYK color: Converts a spot color to a CMYK color for

text and graphics.

• Convert specified CMYK Color to new CMYK color: Converts a CMYK color to a new CMYK color

for text and graphics.

Optimize Metadata Tab

• Override PDF Document Properties: Override the contents of the standard PDF metadata fields.

• Remove Thumbnails: Remove PDF thumbnails from the job.

• Remove All Annotations: Remove all PDF annotations from the job.

• Discard Actions: Remove all PDF actions from the job.

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The Impose process allows you to define the placement of page elements to increase production press efficiency and to create specific applications, for example, booklets.

Imposition Press Sheet Tab

Press Sheet Size

Specifies the size of the imposed document:

• A predefined size: Imposes the document to the selected size. Press Sheet Sizes can have fixed dimensions or a fixed and an automatic dimension. Custom sizes can be added to the list of available paper sizes. This option supports use of Workflow Process Number Variables for defining Press Sheet Sizes.

• Automatic: This option imposes the document to a press sheet size that is based on the dimensions of the input document, the number of rows and columns, and the margin and gutter distances.

• Automatic with Size Options enabled: Selects the Press Sheet Size from the specified sizes to ensure the least amount of waste.

Orientation

This option specifies the orientation as Portrait, Landscape, or Automatic. If Automatic is selected, the orientation is selected based on input document dimensions and the selected layout options.

Sides Imaged

Specifies plex for the imposed layout. This option supports the use of the Sides Imaged attribute from the submitted print ticket.

Note: The Sides Imaged selection will impact how the Cut Mark Press Sheet Sides selection

is applied to the imposed PDF.

Imposition Layout Tab

The Imposition Layout Tab defines the arrangement and placement of document pages on the imposed layout.

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Page Order

The Page Order feature specifies how input document pages are placed on the imposed layout. The following options are available:

• Repeated: This option places the same document page multiple times on the layout. To ensure that the number of finished sets reflects the required quantity, the print quantity is adjusted in Repeated imposition.

• Cut and Stack: This option places the document pages vertically through the stack in one layout position, before putting pages in the next layout position.

– By default, the stack height is based on the number of pages in the document. To override

the default setting, click Define number of sheets per stack.

– The Pad with blank pages at end of stack feature sets the number of sheets for each

stack. By default, the last stack has fewer pages than the other stacks. To ensure that the number of sheets in the last stack matches the number of sheets in each stack, the option adds blank pages.

• Cut and Split: When imposing a single PDF, this option places the document pages vertically through the stack in one layout position. The Cut and Split option is a variant of the Cut and Stack option, that ensures jobs in a Group or PDF/vt records remain in a single layout position on the imposed document. The Cut and Split option is used with the Job Groups or PDF/vt documents with the Apply to Each Variable Data Record option enabled. Refer to Imposition

and Job Groups and Imposition and PDF/VT Jobs.

– Retain Job Order When Ganging: This option imposes documents vertically, based on the

Job Group Sequence Behavior.

– When the Retain Job Order When Ganging option is disabled, to minimize waste, the

imposition reorders jobs.

• Sequential: This option places document pages in all layout positions on one sheet side, before placing document pages on the next sheet side.

• Signature: This option defines either booklet or calendar imposition, depending on the Rows and Columns selection.

– Define number of sheets per signature: By default, the number of pages in a page

signature is based on the number of pages in the document. The number of sheets for a signature can override the default.

Pad with blank pages at end of signature: While setting the number of sheets for each signature, the last signature has fewer pages than the other signatures. To ensure that the number of sheets in the last signature matches the number of sheets in other signatures, the Pad with blank pages at end of signature option adds blank pages.

– Signature shift: This option defines the distance to shift to compensate for creep for

pages in nested signatures. Workflow Process Number Variables is used for defining Signature Shift.

– Shift Direction: This option uses the Towards Binding Edge feature to shift pages to the

outermost signature at nominal positions. Pages in other signatures are shifted progressively toward the signature spine. The Shift Direction feature uses the Away From Binding Edge option to place pages in the innermost signature at nominal positions. Pages in other signatures are shifted progressively away from the signature spine.

– Resize pages when shifting to preserve page content: This option uses the Towards

Binding Edge feature to shift pages and prevent content from disappearing into the binding edge. The Resize pages when shifting to preserve page content option uses the

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Away from Binding Edge feature to shift pages and prevent content from disappearing into the non-binding edge.

• Job Group: This option places jobs in a Job Group or records PDF/vt jobs in separate page cells in the layout. Refer to Imposition and Job Groups and Imposition and PDF/VT Jobs.

– Repeat Jobs to Fill Sheet When Possible: This option duplicates jobs when there are not

enough jobs to fill the imposed layout.

– The print quantity is adjusted, based on the number of times each job was duplicated. If

duplication results in enough jobs to fill a layout, jobs are imposed.

• Manual: This option places document pages in a layout, based on the order defined in the manual page-order table. The following options are available:

– Page: The page entries in the manual page-order table define the starting page from the

input document placed in the corresponding position in the layout.

– Increment: This option defines the interval at which the input document pages create

additional layout pages. For example, if the Increment is set to 2 and page is set to 1, the pages imposed are 1,3,5 and so on.

– Auto Increment: Based on the number of entries in the manual page-order table, the Auto

Increment feature defines the Increment values.

The list of pages and increments in the manual page-order table represents a pattern, used to map input document pages to a layout. The pattern is repeated until all input document pages are mapped to a layout page cell.

Page numbers used in the Manual page-order table are positive or negative. Negative numbers reference pages relative to the end of the document, with page -1 as the last page of the document.

• Apply to Each Variable Data Record: This option defines if the Page order applies to the entire PDF file or to each record within a PDF/vt file.

Rows and Columns

This option specifies the number of Rows and Columns in a layout:

• Fixed Rows and Columns: This option specifies the number of rows and columns in a layout.

• Auto Rows and Columns: To ensure the least amount of waste in the imposed layout, the Auto Rows and Columns feature calculates the number of rows and columns in the layout.

Note: Using the first page in the job size, perform the number of rows and columns

calculation,

– When the Auto Rows and Columns feature is used with the Automatic orientation

feature, the orientation that results in the least amount of waste is selected automatically.

– When the Auto Rows and Columns feature is used with Automatic sheet size, with two or

more Size options selected, the sheet size that results in the least amount of waste is selected automatically.

– When the Auto Rows and Columns feature is used with the Automatic sheet size feature,

and when two or more Size options are selected, the media size and orientation are optimized for the least amount of waste.

– Add a 90° rotated row or column when possible: This option determines if a rotated row

of pages fit in the layout. On confirmation, the rotated row is added. The number of pages in the rotated row is calculated automatically.

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Add a 90° rotated row or column when possible: When Add a 90° rotated row or column when possible option is combined with the Automatic press sheet size, and when the size

options are enabled, the layout is optimized for orientation and sheet size. The additional page cells are included in the calculations of waste, used to select the number of rows and columns, press sheet size, and orientation.

• Auto Columns, Fixed Rows: This option determines a fixed number of rows with an automatic number of columns.

• Auto Rows, Fixed Columns: This option determines a fixed number of columns with an automatic number of rows.

• Asymmetric Rows and Columns: To ensure the least amount of waste in the imposed layout, the number of rows and columns is calculated. When Page Order is set to Job Group, the Asymmetric Rows and Columns feature is available. Jobs in the job group are of different sizes.

– Layout Style: This option determines the jobs in the job group to impose together.

Guillotine Cut: This option imposes documents recursively in columns and rows that preserve the ability to separate jobs with a guillotine cutter.

Laser Cut: This option imposes the documents by filling the sheets to the maximum.

– Maximum Waste: This option defines the maximum percentage of the imposed blank

layout. If a layout exceeds the defined Maximum Waste percentage, the jobs in the layout and the rest of the jobs are not imposed.

Note: When the Asymmetric Rows and Columns feature is selected, Imposition

Layout Modes, non-uniform Gutters, and Gutter Marks are unavailable. Asymmetric

layouts are clustered.

Impose Relative to

This option defines the PDF box used for imposition, using the PDF Box Selection Behavior.

Note: Size is defined based on the size of the selected box in the first page of the

document.

Cell Clustering

This option controls if pages in the layout are abutted or spread out on the press sheet. Scale Mode: This option defines a scaling mode applied to the layout. Scaling is performed according to the Content Scaling Common Controls behavior.

Horizontal and Vertical Alignment

This option defines placement of clustered layout on the press sheet or alignment of pages in a non-clustered layout. Placement is performed according to the Content Placement Common

Controls behavior.

Imposition Gutters Tab

Margins

This field defines the distance from the edge of the imposed layout that is unavailable for placing input document pages.

Uniform margins are applied to all edges of the press sheet. Non-uniform margins are defined as

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either absolute or as Edge Relative margins.

• Edge Relative: Margin distances are defined relative to the Top-Left Corner and the Bottom- Right Corner. For each corner, margin values are defined for the Long Edge and the Short Edge. The margins are applied to the top or left and to the bottom or right edges depending on the imposition press sheet size and orientation.

For square press sheets, the Long Edge margin is applied to the top or bottom edge. Similarly, Short Edge margin is applied to the left or right edge.

• Absolute Gutters: Margin distances are defined for the Left, Top, Right, and Bottom edges.

The margin distance increases the layout size used for press sheet size selection calculations. Similarly, the margin distance also reduces the page cell size that is used in scaling calculations.

Row and Column Gutters

This field defines the distance between rows or columns in the layout that is unavailable for placing input document pages. Support use of Workflow Process Number Variables for defining gutter distances.

The aggregate row and column distances increase the layout size used for press sheet size selection calculations. Similarly, the aggregate distances of the gutters also reduce the page cell size used in scaling calculations around the page cell.

Non-uniform gutters are defined in a table starting from the top-most or left-most gutter.

Imposition Cut Marks Tab

The Cut Marks tab provides the ability to add multiple cut marks to the imposed document.

Cut Marks Contents Tab

Placement Area

Defines the layout area that is used for placing cut marks.

• Press Sheet: Places cut marks relative to the press sheet. Press Sheet trims marks require an

Inward Offset to appear within the imposed layout.

• Page Cell: Places cut marks relative the cells in the layout. Page Cell trims marks require and

Inward Offset to appear within the imposed layout.

• Cell Cluster: Places cut marks relative to the perimeter of the placed document pages in the layout. The cell cluster perimeter is based on the PDF Box selected in the Impose Relative To selection in the Layout tab.

• Gutters: Places cut marks in the median of the selected gutters.

• PDF Box: Places cut marks relative to the selected PDF box using the PDF Box Selection

Behavior.

Type

Defines Single Line, Double Line, or Cross Line cut marks.

Gray Value

Defines shade of gray for cut marks.

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Cut Mark Dimensions

Specifies the cut mark Length, Bleed, and Line Thickness. The bleed distance for cut marks defines the distance between the edge of the reference box and the start of the cut mark.

Cut Marks Placement Tab

Page Selection Common Controls: Apply Only to Pages selections are not applicable to imposition

output.

Press Sheet Sides

• Defines sides of sheet in which cut marks are to be placed.

• When Sides Imaged is set to Simplex, all document pages are considered to be on the Front Side.

Offset Direction

Determines whether the specified offset is inward or outward from the nominal placement

Offset Values

Defines offset from nominal cut mark placement.

Imposition Layout Modes

Imposition Layout Modes includes controls for overriding the behavior of specific page cells in the layout. To use these controls, you need to enable the required override mode, then click on the icon.

• Horizontal Alignment Override Mode:

Allows the user to override the horizontal alignment mode for each cell in the layout. To define the horizontal alignment override, click on the page cell in the layout. To perform the alignment, refer to Content Placement Common Controls

• Vertical Alignment Override Mode:

Allows the user to override the vertical alignment mode for each cell in the layout. To define the vertical alignment override, click on the page cell in the layout. To perform the alignment, refer to Content Placement Common Controls

• Page Scale Mode:

Allows the user to override the scaling mode for each cell in the layout. To define the scaling override, click on the page cell in the layout. To perform the scaling, refer to

Content Scaling Common Controls

• Row Transform Mode:

Allows the user to specify 180–degree rotation for layout rows. To

specify the layout row rotation, in the override mode, click on the rotation icon

that is displayed appears when you hover over a layout row.

• Column Transform Mode:

Allows the user to specify 180-degree rotation for layout

columns. To specify the column rotation, in the override mode, click on the rotation icon

that appears when you hover over a layout column.

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• Cell Transform Modes: Allows the user to specify 180-degree rotation, horizontal flip, and

vertical flip for layout cells. To specify the cell rotation and flips, in the override mode, click on the rotation

, horizontal flip

, and vertical flip

icons that appear when you hover over a layout cell.

Imposition Stages

Imposition Stage: Each imposition process can execute up to three imposition operations or stages

as part of an imposition preset. The imposed layout from the Primary Stage is used as the input for the Secondary Stage and the imposed layout from the Secondary Stage is used as input for the Tertiary Stage.

Imposed Document PDF Boxes

The imposed PDF CropBox is set to match the imposed press sheet size. PDF boxes inside the CropBox are set to match the perimeter of the matching boxes on the imposed layout. For example, the imposed PDF TrimBox is set to the perimeter of the imposed document TrimBoxes on the imposed layout.

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The jobs in a Job Group are imposed nominally as separate jobs. To impose jobs in a job group using job group imposition, enable the Collect Job Documents option for the imposition node.

1. From the File menu, click Collect Job Documents.

2. From the Job Documents folder, select the jobs that you want to impose and print.

Job Group imposition differs from nominal imposition in the following ways:

• Impose Relative to: The PDF box size is based on the first page of the first job. The size is used for

all documents in the multiple-document job.

• Repeated, Cut and Stack, Sequential, Signature, and Manual Page Order: Jobs are imposed

separately. To pad imposed jobs to a multiple of two pages and join to a single job, for the If Sides Imaged feature, click Two Sided or Head to Toe.

• Cut and Split: To impose Jobs into a single PDF, jobs in the job group are added to one column in

the layout, before the jobs are added to the next column in the layout. Individual jobs in the job group are imposed to remain within a single column of the imposed layout.

• Job Group Page Order:

– Imposition determines the number of Rows and Columns required for the layout. Imposition

determines the number of jobs that impose as a group. Excess jobs that do not fill the imposition sheet are not imposed.

– Each job in the group is padded to match the number of pages in the longest job.

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– To impose the jobs, the Cut and Stack Page Order is used. Each job has its position in the

imposed layout.

– The imposed job is added to the output for Job Group.

Imposition overflow for Fixed Rows and Columns; Auto Rows and Columns; Auto Columns, Fixed Rows and Fixed Columns, Auto Rows:

– The job group imposition process is repeated until all jobs in the job group are imposed or

until the number of unimposed jobs is less than the number of Rows and Columns required for the imposed layout.

– If the job group does not contain enough jobs to fill a layout, the jobs are not imposed, and

are added unimposed to the output for Job Group.

– Depending on the number of jobs in the Job Group, results include a mix of imposed and

unimposed jobs.

Imposition for Asymmetric Rows and Columns:

– Asymmetric imposition creates a document for each imposed layout, even when imposing

PDF/vt documents.

– The job group imposition process is repeated until all jobs in the job group are imposed or

until the percentage of unused media in a layout exceeds the specified Maximum Waste.

Based on the Job Group Sequence Behavior, jobs in a job group are added to layouts. When a layout exceeds the Maximum Waste threshold, all remaining jobs overflow, unimposed.

Depending on the number of jobs in the Job Group, a Job Group generates that includes a mix of imposed and unimposed jobs.

• Multi-Stage Imposition: The job group imposition behavior is used in the last stage of a multiple-

stage imposition template. Other stages impose for nominal imposition behavior.

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When the Apply to Each Variable Record imposition option is enabled, the records in a PDF/VT file are nominally imposed as if they were separate jobs.

PDF/VT imposition differs from nominal imposition in the following ways:

• Impose Relative to: The PDF box size is based on the first page of the first record. This size is

used for all records in the PDF/VT file.

• Repeated, Sequential, Signature, and Manual Page Order: Records are imposed separately.

Additionally, each record is padded to ensure records print in separate imposed sheets. The record boundaries on the imposed PDF are adjusted to match the pages in each imposed record.

• Cut and Stack: Records are added to a column in the layout before they are added to the next

column in the layout.

• Cut and Split: Records are added to a column in the layout before they are added to the next

column in the layout. Individual records in the job group are imposed so they remain within a single column of the imposed layout.

• Job Group Page Order:

1. Imposition determines the number of rows and columns required for the layout. This

determines the number of records that can be imposed as a group.

2. Each record in this group is padded to match the number of pages in the longest record.

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3. The records then are imposed using the Cut and Stack Page Order. Each record ends up in its

own position on the imposed layout.

4. Finally, new record boundaries are defined to match the pages in the imposed records.

The job group imposition process is repeated until all records in the PDF/VT have been imposed.

• Imposition and Job Ticket Updates:

– Job Ticket Updates for imposition include additional functionality vs. job ticket updates from

other components.

– Covers (Print None, Print Inside, Print Outside), Sides Imaged Exceptions, Chapter Starts,

Sheet Inserts: Before imposition, blank pages are added to the input document to consume these job ticket settings.

Cover and Sheet Insert: Media information is converted to Media Exceptions.

– Color Exceptions: Imposed pages are defined as color if at least one page in the layout is

defined as color.

– Media Exceptions: Imposed pages are assigned a media exception if at least one page in the

layout is defined as having a media exception.

If multiple pages in the layout are defined as having a media exception, then the media exception for the page with the lowest page number is assigned to the impose page.

Note: Job Group and Cut and Split Page Orders are not supported. PDF/VTand one-sided

imposition are not explicitly supported.

MMaannaaggee CCoolloorr

The Manage Color component converts document colors to the defined Destination Profile color space. Also, It can homogenize spot color names and appearances as well as set knockout and overprint for text and vector objects.

• Convert Colors: Specifies whether color is conversion enabled. It supports the following color

conversion modes:

– Using ICC Profiles: Converts to RGB, CMYK, or Gray color space.

– Using N-Channel ICC Profiles: Converts to N-Channel color space.

– Using ICC DeviceLink Profile: Converts from two pre-defined color spaces using an ICC

DeviceLink profile.

Note: ICC Profile and N-Channel ICC Profile conversion can be applied to All

objects or to RGB, CMYK, or Gray objects.

If Convert Colors Using ICC Profiles or N-Channel ICC Profiles is enabled:

– Convert Spot Colors: Defines whether spot colors are converted to the destination ICC profile.

– Source RGB, CMYK, and Gray Profiles: Define default ICC profiles used for ICC profile color

space conversion. If source profiles are not embedded in the job files, default profiles are used.

– Destination Profile: Define the destination color space for ICC profile color conversion.

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Note: ICC profiles up to version 4 are supported. ICC profiles are retrieved from the

operating system and are listed using the ICC profile name, which can differ from the filename. To add additional ICC profiles, install them in the operating system and restart the server.

– Use Document Output Intent Profile If Preset: If enabled and if the document contains an

output intent ICC profile, documents are converted to the output intent profile. Otherwise, documents are converted to the defined destination profile.

– Rendering Intent: Defines the rendering intent used for color conversion.

Note: N-Channel ICC Profiles must use the clrt tag to specify the colorant names

and the XYZ or Lab values used to define the appearance of these colorants. NChannel conversion can produce unexpected output when used with transparency, overprint, and smooth shades.

If Convert Colors Using ICC DeviceLink Profiles is enabled:

– Device Link Profile: Defines the ICC Device Link profiles to use for color conversion.

• Make Pantone Spot Color Names Consistent: Normalizes the spelling of Pantone and HKS spot

color names. Additionally, normalizes spot colors that use different names but have the same appearance. The name of the first spot color found is used.

• Normalize Spot Color Appearance: Normalizes spot colors that use different CMYK values but

have the same name to use the same CMYK values. The CMYK values of the first spot color found are used.

• Convert Registration Color: Converts registration color objects to the selected color.

• Knock Out White Vector and Text Objects: Sets white vector and text to knockout.

• Overprint Black Vector and Text Objects: Sets black vector and text to overprint.

EEnnhhaannccee IImmaaggeess

The Enhance Images component provides the ability to intelligently enhance document images. Selected image enhancements are applied if they improve the appearance of document images.

The following image enhancements are available:

• Contrast

• Saturation

• Balance Colors

• Reduce Red Eye: Red eye reduction does not apply to images of animals

• Exposure

• Increase Shadow Detail

• Sharpness

• Noise Reduction: Enhance Images supports RGB and grayscale TIFF, JPEG, and BMP images embedded in a PDF. EXIF information is not retained on enhanced images

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BBaarrccooddee

The Barcode component provides the ability to add multiple 1D or 2D barcodes to the document. Barcodes are added in the order in which they are placed on the barcodes table.

Barcode Contents Tab

• Name: Defines a descriptive name for the barcode.

• Symbology: Defines the barcode type. When a symbology is specified, symbology-specific options appear.

• Font Size for 1D symbologies: Although the Barcode process does not require the use of barcode fonts, the barcode size is specified as a Font Size. The barcode font sizes map to minimum bar widths.

• Cell Size (pixels per cell) for 2D symbologies: The size defines the width, in pixels, of the individual barcode cells. Barcodes are rendered at 600 dpi.

• Fits Into for 2D symbologies: The width defines the maximum width of the overall barcode. The barcode is rendered to be as large as possible within the defined width. The barcode dimensions are calculated to ensure cells are rendered using complete pixels at 600 dpi.

Note: The Quiet Zones are considered part of the barcode and are preserved when

rendering the barcode into the dimensions specified in the Fits Into setting.

• Barcode Height: This option specifies the bar height for 1D barcodes that support variable height.

Note: When Enforce Minimum is enabled, it overrides defined barcode height to

ensure barcode meets minimum height requirements for the selected symbology.

• Horizontal, Vertical Quiet Zones: This field specifies the distance from the edge of the barcode to mask with the background color.

• Color, Background Color: This field defines the color of the barcode contents and background. Custom colors can be added to the list of available colors. Custom colors can be defined as CMYK, RGB, or Grayscale colors.

• Background Opacity: This field defines the translucency of the background color.

• Include Caption: This field adds a readable barcode caption to 1D barcodes that support captions. Symbology-specific caption options appear under the caption font formatting parameters.

• Text and Paragraph Formatting Common Controls:

– Barcode caption text alignment is based on the Content Placement Common Controls.

– The Quiet Zones are considered part of the barcode. Placement is done to the edge of the

quiet zones.

• Scale Caption to Barcode: This field sets the font size for the barcode caption based on the barcode length.

• Horizontal, Vertical Alignment and Offset: This variant of the Content Placement Common

Controls uses the perimeter of the barcode as the reference box for text alignment and placement

of the barcode caption.

Barcode Data Tab

The content of a barcode is defined by adding text, including Workflow Process Variables and barcode variables to the Barcode Data Value field.

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• Select Values to Add: Control used to add content to the Barcode Data Value. In addition to text, the following barcode variables are supported:

– Job ID: The Xerox

– Job ID in Group: The Xerox

FreeFlow®Core Job ID.

FreeFlow®Core Job ID within a job group.

– Job Number in Group: A sequence number within a job group.

– Number of Documents in Job Group: Total number of jobs in a job group.

– Sheet Number: Counter for the number of sheets in the job.

– Number of Sheets in Job: Total number of sheets in the job.

– Sheet Number in Signature: Counter for the number of sheets in a signature.

– Number of Sheets in Signature: Total number of sheets for each signature. This value

matches the Sheets per Signature attribute.

– Signature Number: Total number of signatures in a job. This value is calculated by dividing

the Number of Sheets in Job by the Sheets per Signature value.

– Record Number: Counter for the number of records in a PDF/VT file.

– Number of Records in Job: Total number of records in a PDF/VT file.

– Sheet Number in Record: Counter for the number of sheets in a PDF/VT record.

– Number of Sheets in Record: Total number of sheets in a PDF/VT record.

– Barcode Number: Counter for the number of times a barcode is added to the document.

Nominally, variables, such as counters and total number of sheets, map every page in the document to a sheet. However, variables increment for every two pages in the document when odd or even pages are selected in the Page Selection Common Controls or when a signature variable is added to the barcode.

• Include Leading Zeros: When enabled, adds leading zeroes to variables.

– Set Total Digits from Number of Pages: Defines the number of digits in the barcode variable

based on the number of pages in the document.

– Total Digits: Defines the number of digits in the barcode variable.

• Sides Imaged: Defines whether the print is 1-sided or 2-sided for the barcode counters. Supports the use of the Sides Imaged attribute from the submitted print ticket.

• Sheet Counting Order: Defines whether counting variables increment or decrement.

• Sheets per Signature: Defines the assumed number of sheets for each signature used by the variables in the barcode process. Supports use of the Imposition Sheets per Signature attribute.

• Sheet Number Start Number: The number from which to start adding sheet numbers to the document. Supports use of Workflow Process Number Variables.

Barcode Placement Tab

• Content Placement Common Controls

• Page Selection Common Controls

The Barcodes component includes an option to collect job documents. For information, click Collect

Job Documents. To enable the option, hover over the Barcodes component. From the menu that

appears, access the Workflow Canvas area, then make your selections.

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To ensure that job group variables do not change while processing the jobs in the Job Group, the Barcodes feature enables the Collect Job Documents option.

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The Watermarks component provides the ability to add multiple text and image watermarks to the document. Watermarks are added in the order in which they are placed in the watermarks table.

Watermarks Contents Tab

• Type: Defines whether to insert a text, image, PDF, or Merge PDF pages watermark.

• Name: Defines a descriptive name for the text or image watermark.

Text Watermarks

• Text: Text to be added to the document.

• Text and Paragraph Formatting Common Controls

• Opacity: Defines translucency of placed text or image watermarks.

Image and PDF Watermarks

• Image or PDF File: Defines the location of the selected document using the Document Selection

Common Controls.

• Image: Supports JPEG (.jpeg, .jpg), Portable Network Graphics (.png), TIFF (.tif, .tiff), and BMP (. bmp) documents.

• PDF: When adding PDF image watermarks to PDF/VT jobs, the PDF must be PDF/X-4 compliant.

Merge PDF Pages

• Merge PDF Pages: When Merge PDF Pages is selected, each page of the selected PDF is merged into the matching page of the job.

• PDF File: Defines the location of the selected document using the Document Selection Common

Controls.

Note: When merging PDF Pages to PDF/VT jobs, the PDF must be PDF/X-4 compliant.

• Restart merge when all pages have been used: Defines whether to continue merging PDF pages if the last page in the merged PDF is reached before the last page of the job is reached. If enabled, after the last page of the merged PDF is reached merging continues with the first page of the merged PDF and proceeds until a PDF page is merged into all job pages.

• Content Scaling Common Controls

• Opacity: Defines translucency of placed text or image watermarks.

Watermarks Placement Tab

• The Layer Order feature allows you to define the watermark placement above or below existing content in the document.

• Content Placement Common Controls

• Page Selection Common Controls

The Watermarks component includes an option to Collect Job Documents. The Collect Job Documents option is enabled from the menu that appears when you hover over the Watermarks

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component in the Workflow Canvas area.

To ensure that job group variables do not change while processing the jobs in the Job Group, the Watermarks feature enables the Collect Job Documents option.

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The Pressmarks process provides the ability to add multiple pressmarks to the document. Pressmarks are added in the order in which they are placed on the pressmarks table.

Pressmarks Contents Tab

• Type: Defines the pressmark to add to the document. Supported pressmarks include registration marks, lay marks, and color swatches or bars.

– Solid Marks: Solid rectangles most often used for finishing device control.

– Registration Marks: Small targets printed outside the page area used to align different

separations when printing color documents.

– Sequence Marks: Marks used in book printing to ensure that folded signatures are in the

expected sequence.

– Lay Marks: Marks used to register content to press sheets.

– Line Marks: Lines used to mark the location of operations such as cutting or perforating.

– Color Swatches/Bars: Small squares of color that represents the RGB and CMYK solids and

tints.

• Name: Defines a descriptive name for the pressmark.

• Swatch Width, Height: Defines the width and height of each swatch in a pressmark. Also used to define the overall dimensions of registration marks or the lay marks.

• Color: Defines the color of Solid Marks, Sequence Marks, or Line Marks. Custom colors can be added to the list of available colors. Custom colors can be defined as CMYK, RGB, Grayscale, or Spot Colors.

• Line Thickness: Defines the thickness of the lines in the registration, Lay, and Line Marks.

Line Mark Options

• Line Start (horizontal, vertical): Location of the start of the Line Mark. Defined as a distance from the origin; defined in the Content Placement Common Controls.

• Line End (horizontal, vertical): Location of the end of the Line Mark. Defined as a distance from the origin; defined in the Content Placement Common Controls.

Horizontal and Vertical Offset controls are not available when adding Line Marks.

• Dash: Length of dashes in dashed Line Marks.

• Gap: Length of gaps in dashed Line Marks.

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Sequence Mark Options

• Horizontal, Vertical Offset: Incremental adjustment to the placement of each sequence mark.

• Wrapping: Defines how sequence marks are placed after they have been offset to the Wrap Width or Height.

• Wrap Width, Height: Define the offset distance at which to wrap sequence marks.

• Sequence Mark Type: Defines whether to place Plain or Numbered sequence marks. Numbered sequence marks have a number that increments with the placement of each sequence mark.

• Sequence Start Number: The number from which to start adding Sequence Mark numbers. Supports use of Workflow Process Number Variables.

Pressmarks Placement Tab

• Content Placement Common Controls

• Page Selection Common Controls: Unlike other content, registration marks are aligned to the center of the mark.

PPaaggee NNuummbbeerrss

The Page Numbers component provides the ability to add page numbers in various formats to the document.

Page Numbers Contents Tab

• Start Number: The number from which to start adding page numbers to the document. Supports use of Workflow Process Number Variables.

• Number Format: Defines format used for the page numbers.

Note: The alphabetic page number formats use the English alphabet.

• Include Leading Zeroes: When enabled, adds leading zeroes to page numbers.

– Set Total Digits from Number of Pages: Defines the number of digits in the page numbers

based on the number of pages in the document.

– Total Digits: Defines a fixed number of digits in the page numbers.

• Prefix and Suffix: Defines text that is concatenated with the page numbers.

• Text and Paragraph Formatting Common Controls

• Increment Page Numbers Based On: Defines whether page numbers are incremented based on all pages in the document or based on the numbered pages.

Page Numbers Placement Tab

• Content Placement Common Controls

• Page Selection Common Controls

The Page Numbers component includes an option to Collect Job Documents. This option is enabled from the menu that appears when you hover over the Page Numbers component in the Workflow Canvas area.

To ensure that the job group variables do not change while processing the jobs in the job group, Page Numbers enables theCollect Job Documents option.

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RReessiizzee PPaaggeess

The Resize Pages process defines how the selected PDF boxes or contents in the document pages are resized.

RReessiizzee CCoonntteennttss TTaabb

• Resize: Defines whether Resize modifies the PDF contents or the PDF boxes.

• Resize Relative To: Defines the PDF box or the PDF contents to use as the source size for resizing.

– If resizing a PDF box that is not defined in the job file, the PDF Box Selection Behavior is used

to define the selected PDF box before resizing.

– If resizing the contents, the PDF boxes are not modified.

• Proportionally Resize Relative To: The selected PDF box is resized to the target dimensions. Other PDF boxes are scaled by the same amount as the selected PDF box to ensure the relationship between the PDF boxes is retained as the document is resized.

Note: When resizing only the selected PDF box, Resize, if required, resizes other PDF

boxes to ensure proper nesting of the Trim, Bleed, Crop, and Media PDF boxes.

• Method

– By Percent: Resizes the selected PDF box or the contents by a defined percentage.

– To Size: Resizes the selected PDF box or the contents to a defined size. Supports use of

Workflow Process Number Variables for defining the Width and Height.

– To Size Offsets: Resizes the selected PDF box or the contents by the defined distance.

– By Percent Offsets: Resizes the selected PDF box or the contents by the defined percentage.

– Offset Direction: When resizing by offsets, defines whether to offset inward or outward.

• Content Scaling Common Controls

RReessiizzee PPllaacceemmeenntt TTaabb

• Content Placement Common Controls

• Page Selection Common Controls

RRoottaattee PPaaggeess

The Rotate Pages process updates the PDF page rotation property, adjusting it in 90-degree increments.

• Rotate Pages: Defines the rotation to apply to the selected pages.

• Page Selection Common Controls: Changing the PDF rotation property in a PDF does not rotate the PDF. As such, the PDF Job Properties remain unchanged. Refer to: Job Properties.

IInnsseerrtt PPaaggeess

The Insert Pages process inserts pages at defined locations in the document.

• Type: Defines the type of page insertion.

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– Blank Pages: Add blank pages to the document.

– Document: Add the pages from a PDF to the document.

– Job Pages: Add job pages to the document.

– Blank Pages Fill: Add blank pages to the document until the Final Document Page Count is

reached.

– Document Fill: Add the pages from a PDF to the document until the Final Document Page

Count is reached.

– Job Pages Fill: Add job pages to the document until the Final Document Page Count is

reached.

When inserting Blank Pages:

– Insert Size, Orientation: Defines the dimensions and orientation of inserted blank pages.

– Insert Size Same As: Defines the PDF box to use to set the dimensions of inserted blank

pages.

– Number of Inserts: Defines the number of blank pages to insert at each insertion point in the

PDF. Supports use of Workflow Process Number Variables.

When a blank page is inserted, the Location attribute and the Page Selection Common

Controls are used to define the insertion point in the PDF. The blank pages match the size of

the selected PDF box of the page relative to which blank pages are inserted into the PDF.

When inserting PDF document pages:

– File: Document Selection Common Controls

When inserting Blank Pages, PDF document pages, or Job Pages to fill a document:

– Final Document Page Count: Defines the page count that must be reached before blank

page fill or document fill stops. The page count can be an exact number or a multiple of the specified number. Supports use of Workflow Process Number Variables.

When inserting Job Pages:

– Divide Print Quantity by Number of Inserts: Divides the print quantity based on the number

of times job pages are inserted into the document.

– Set Automatically Based on the Print Quantity: Defines the Number of Inserts so that the

number of times each page is in the document matches the Print Quantity. After inserting Job Pages, quantity is set to 1.

When inserting Blank Pages or Job Pages:

– Number of Inserts: Defines the number of job pages to insert at each insertion point in the

PDF. Supports use of Workflow Process Number Variables.

– The Number of Inserts can be defined as a fixed value or can be based on the value of the

selected Manifest Job Property.

– Page Selection Common Controls are subject to a specific page number when inserting blank

pages or PDF document pages to fill a document.

• Location: Defines whether the insertion is to happen before or after the locations specified by the

Page Selection Common Controls.

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– If inserting Job Pages, options to insert job pages Before or After Each Set of Contiguous

Pages become available.

– A PDF/VT is created when inserting PDF/X-4 job pages Before or After Each Set of

Contiguous Pages.

• Page Selection Common Controls: Page Selection Common Controls are subject to a specific page number when inserting blank pages or PDF document pages to fill a document.

• Job Ticket Updates

DDeelleettee PPaaggeess

The Delete Pages component allows you to remove document pages.

Page Selection Common Controls

Job Ticket Updates

RRoouuttee

The Route component allows you to automate decisions about the execution path that a job is to take in the workflow.

Use the Routing Common Controls to define rules for routing jobs to one or more workflow execution paths. Each row in the Routing Rules table creates a unique execution path in the workflow.

Note: Routing is applied to individual jobs in a Job Group.

DDiissttrriibbuuttee

The Distribute component allows you distribute jobs between multiple workflow execution paths.

• Select Workflow Path By

Selecting The Next Available (Round Robin): Use round robin scheduling to select between the defined workflow execution paths.

• Distribution Rules

– Always Available: Jobs are always sent to these workflow paths when selected per the round

robin scheduling.

– Available Based on Job Characteristics: Jobs are sent to these workflow paths when selected

according to the round robin scheduling if the job matches the selected Job Characteristic

Presets. If the job does not match the selected Job Characteristics, Distribute skips the

workflow path and continue evaluating other Distribution Rules.

– None Available: Jobs that cannot be sent to any of the defined Distribution Rules are sent

to the None Available workflow path.

Note: Jobs are distributed to workflow paths based on the Job Group Sequence Behavior. After

jobs are distributed, they continue processing according to the job group behavior.

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CCoolllleecctt

The Collect component allows you aggregate jobs. Collected jobs are held until one of the defined release conditions is met.

One of each of the following conditions can be added to the Release Conditions:

• Time of Day: Jobs are released at the specified time.

Day of Week: Combined with Time of Day, this option defines the days of the week when jobs are released.

• Collected Documents are Held for: Jobs are released when the first job has been held for the defined number of minutes.

• Time Since Last Job was Collected: Jobs are released when the last collected job has been held for the defined number of minutes.

• Number of Collected Documents: Jobs are released when the number of held jobs reaches the defined number.

• Number of Pages in Collected Documents: Jobs are released when the number of pages in the held jobs reaches the defined number.

• Number of Impressions in Collected Documents: Jobs are released when the number of impressions in the held jobs reaches the defined number.

When Release Collected Jobs as a New Job Group is enabled, collected jobs are combined into a new Job Group. Jobs are sequenced nominally based on the order in which they were collected.

Note: Jobs that are copied into the new Job Group are also new jobs.

• Job Group Name: Defines the name for Job Groups Created by Collect.

Note: Variables used to name the Job Group are evaluated using the first job in the job

group.

• Define Job Groups: Determines how Job Groups are created.

– Define a Single Job Group: All released jobs are added to a single Job Group.

– Define Job Groups Using Job Properties: Released jobs are added to multiple job groups

using the defined Job Properties. Jobs that have the same value for the defined Job Properties are put into the same job group.

• Sort Jobs in Groups Using Job Properties: Enables sorting of jobs within a job group based on the defined properties.

– When the Release Collected Jobs is enabled, this option defines the job sequence in new job

groups.

– When the Release Collected Jobs is disable, this option updates the job sequence in existing

job groups.

• Order Job Groups: Enables release of Job Groups based on the sort order specified for the selected variable.

Note: Although Job Groups are released according to the Order Job Group settings, the Job

Groups process in parallel.

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SSpplliitt

The Split component allows you to split jobs into multiple execution paths in the workflow.

• Split By: Defines the method for splitting jobs.

– Split Each Variable Data Record: Defines whether the Page Selections defined in the split

rules apply to PDF/VT files or to each record within PDF/VT files.

– Split Rules when splitting by Pages: Use the Page Selection Common Controls to define the

subset of pages that are submitted to each workflow execution path. The pages submitted to each execution path, if any, appear as a separate job in a Job Group.

– Split Rules when splitting by Segments

– Divide Into Equal Segments: Jobs are divided into a Job Group in which the number of

jobs matches the value defined in the Number of Segments field. Job Pages are divided between jobs in the Job Group as evenly as possible.

– Divide Into Fixed Page Segments: Jobs are divided into a Job Group. The Number of

Pages setting defines the number of pages for each job.

– Divide Short Segments Into Fixed Page Segments: If this option is not enabled, the

last job in the Job Group can have fewer pages than the other jobs in the Job Group.

– Divide Short Segments Into Fixed Page Segments: If this option is enabled,

FreeFlow Core splits the job into multiple jobs. The result is that the number of pages matches one of the defined Number of Pages values and makes as few short segments as possible.

– Number of Pages for Short Segments: Defines the number of pages into which

the short segments can be divided.

– Interleave Short Segments with Full Segments: Modifies placement of short

segments in the Job Group to ensure that all short segments are next to the full segments.

– Short Segment Location: Defines where in the Job Group to place short

segments.

– Split Rules when splitting by Quantity

– Divide Print Quantity Evenly: Jobs are divided into a Job Group in which the number of

jobs matches the value defined in the Number of Jobs field. The print quantity is divided between jobs in the Job Group as evenly as possible and ensure that the overall quantity for the Job Group is the same as the input job quantity.

– Divide Into Fixed Print Quantity Jobs: Jobs are divided into a Job Group. The Print

Quantity per Job setting defines the quantity for each job. The last group in the Job Group can have a smaller quantity than the other jobs in the Job Group.

– Split Rules when splitting by Records

– Divide Records Evenly: Jobs are divided into a Job Group in which the number of jobs

matches the value defined in the Number of Jobs field. The Variable Data Records are divided between jobs in the Job Group as evenly as possible.

– Divide Into Fixed Record Jobs: Jobs are divided into a Job Group. The Records per Job

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setting defines the number of variable data records in each job. The last job in the Job Group can have fewer Variable Data Records than the other jobs in the Job Group.

– Divide Record By Selection: A PDF/VT file with the records defined in the Record

Selection field for the split rule is sent to each workflow execution path.

– All Records: Send all records in the document.

– Record Intervals: Send every N record, starting with the defined record number,

where N represents a number of records.

– Record Range: Send specified records. This option supports both positive and

negative numbers. Negative numbers are relative to the last record in the PDF/VT with record -1 representing the last record.

– Split Rules when splitting by Bookmarks

– Bookmark Start or End Interval: This rule specifies whether an encountered bookmark is

the beginning or end of an interval.

– Divide Bookmarks Evenly: Jobs are divided into a Job Group in which the number of jobs

matches the value defined for the Number of Jobs field. The bookmark-defined intervals are divided between jobs in the Job Group as evenly as possible.

– Divide Into Fixed Bookmark Delineated Jobs: Jobs are divided into a Job Group. The

Bookmarks per Job setting defines the number of bookmark-defined intervals in each job. The last job in the Job Group can have fewer bookmark-defined intervals than the other jobs in the Job Group.

– Divide Bookmarks By Selection: A file with the bookmark intervals defined in the

Bookmark Delineated field for the split rule is sent to each workflow execution path.

– All Intervals: Send all bookmark intervals in the document.

– Interval Designation: Send every N bookmark interval, starting with the defined

bookmark interval number, where N represents a number of intervals.

– Interval Range: Send specified bookmark intervals. This option supports both positive

and negative numbers. Negative numbers are relative to the last bookmark interval in the file. -1 represents the last interval.

• Append Rule Name to Job Name: Defines whether the rule name is appended to the job name when a rule triggers a split operation.

• Maintain Sub Job Order: The split produces the sub job order, and it is maintained throughout the Workflow.

• Job Ticket Updates

JJooiinn

The Join component concatenates jobs in a Job Group into a single job. If jobs in a job group process through multiple execution paths, Join concatenates all jobs in the execution path that includes the

Join component. Jobs are joined based on the order defined in the Job Group Sequence Behavior.

Join supports Job Ticket Updates.

Join and PDF/VT jobs

While joining PDF/VT and PDF files, the PDF files are joined as a record within a PDF/VT file. Ensure that the PDF file is PDF/X-4 compliant.

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The resultant PDF on joining PF/X-4 files is PDF/VT, with each PDF file defined as a record.

CCoolloorr SSpplliitt

The Color Split component separates jobs into color and monochrome jobs that can be reassembled either manually or at the printer. The Color Split component generates a Job Group with a monochrome and a color job.

• Color Insert Handling: Defines how to adjust the monochrome print ticket based on the expected assembly of the mono and color jobs.

– Merge In Printer: To enable insertion of split color pages at the printer, the monochrome job

ticket is adjusted.

– Merge Manually: To enable manual insertion of split color pages, the monochrome job ticket

is adjusted. Each contiguous set of color pages is replaced with a single-sheet insert in the monochrome job.

• Monochrome Job

Color Insert Stock

Defines the Stock Name to use for the sheet inserts that represent the color pages that were removed from the job.

• Color Job

Append “Color Inserts” to Job Name

Defines how a file is renamed for the Color Insert job.

• Page Selection

– Check Color Coverage: Determines whether to evaluate color coverage when you determine

whether a page is color or monochrome. If you do not select the check box for Check Color Coverage, A page with any color pixels is specified as a color page.

– Minimum Color Coverage: Defines how the color content coverage threshold is used to

determine if a page can be added to the color job.

Note: Coverage is rounded upward. When the Minimum Color Coverage is set to

1%, pages with any color content are added to the color job. Setting the Minimum Color Coverage to 1% is significantly faster than other selections.

– PDF Box: Constrains the Minimum Color Coverage evaluation to the selected PDF Box when

the Minimum Coverage Threshold is above 1%.

– Use Job Ticket Settings: Determines whether to evaluate the job print ticket when you

determine which PDF pages are assumed to be on the same sheet. If monochrome PDF pages are considered to be on the same sheet as a color page, they are added to the color job.

– Sides Imaged: Defines whether the print is 1-sided or 2-sided when you determine which PDF

pages are on the same sheet.

Note: The Sides Imaged setting overrides the setting for 1-sided or 2-sided printing

as defined in the job ticket, unless the job ticket is set to use the Sides Imaged Job Property.

– Job Ticket Updates

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RReevviieeww

The Review component provides the capability to pause a job and send the job information to a designated recipient for review. After review, the job can be released in the Job Management user interface.

Name

Defines a descriptive name for the Review node.

Sender

Defines the email address of the sender of the review email. If you have set up email addresses in the User Access component, you can select from the list of email addresses in the Sender area. Alternatively, you can add the required email addresses in the Additional Sender Address or To (separate addresses with semicolons) text fields.

Enable Subject Line

Defines the email title information to be sent.

Message Content

Defines the information to send within an email.

Allow Job to Continue

This option enables the job to continue processing, even if there is a problem sending the review email.

EExxtteerrnnaall

The External component allows you to integrate third-party software products into Xerox®FreeFlow Core workflows.

When Type is set to Script, when the system executes the workflow component, it performs a CLI call. The CLI call concatenates the following attributes:

• The URI defined in the script. The following URI formats are supported:

– script.xxx (Sandbox Location)

– <drive letter>:\folder\script.xxx

• The text string is defined in the Parameters field.

Carriage returns are removed automatically from the Parameters field.

Note: Variables unique to the external process component are listed in the External Process

Node Variables section of Job Properties.

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• If the exit code is a value other than 0, the job fails.

FreeFlow®Core determines the job status based on the script exit code.

• If the exit code is 0, the job completes.

• If the script does not explicitly return an exit code, the default value is returned. The default value is 0.

When a job completes, a PDF is named according to the name defined in $FFin$, in the location defined by $FFout$. The PDF is used as the job document. Otherwise, the current document is used.

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Each time a script executes, Xerox®FreeFlow®Connect archives the contents of the stdout and

stderr folders to XML files in the sandbox, in the External Process Status subfolder of the Scripts folder. The folder is accessible using the server file system.

To save the job to the Input to External Process folder, set Type to Hot Folder. When the submitted file is received in the Output from External Process folder, the job continues processing.

The Send the current ticket to the external process selection sends the current Xerox

Programming

Information Format (XPIF) ticket for the job to the external process.

Note: If the Xerox®Programming Information Format (XPIF) ticket is sent to the Hot Folder

external process, the XPIF ticket is returned with the job file before the job continues

processing.

The Timeout selection defines the number of seconds to wait before it is assumed that there was a problem with the external process.

The External component includes an option to collect job documents. For information, refer to Collect

Job Documents. To enable the Collect Job Documents option, hover over the External component.

From the menu that appears, access the Workflow Canvas area, then make your selections.

To ensure that job group variables do not change while processing the jobs in the Job Group, the Collect Job Documents option is enabled.

The External node has an option to specify more FreeFlow Core variables. To view the list of these variables, select the Search icon. You can pass and update these variables using the specified script.

PPrriinntt

The Print component allows you to submit jobs to IPP-based Printer Destinations.

The Print components can:

• Send All Jobs to a Single Printer

• Select the Printer Based on Job Characteristics: Jobs are sent to a Printer Destination using the

Routing Common Controls.

• Distribute Jobs Between Selected Printer Destinations: Jobs are distributed between defined Printer Destinations. To select a Printer Distribution, select one of the following options:

– Selecting The Next Available (Round Robin): To select between the defined printer

destinations, use round-robin scheduling. If Job Submission Regulation is enabled, jobs are not distributed to Printer Destinations for which job submission has been suspended.

– Selecting The First Available: Send jobs to the first Printer Destination in the list for which

job submission has not been suspended by Job Submission Regulation.

The Pause Job Before Sending to Printer option pauses jobs in Xerox jobs reach the Printer component.

If the Pause Job Before Sending to Printer option is enabled, the job resumes using the Job Status user interface or a JMF ResumeQueueEntry signal.

FreeFlow®Core when the

The Print component includes an option to Collect Job Documents. This option is enabled from the menu that appears when you hover over the Print component in the Workflow Canvas area.

To submit jobs to the print server in the order defined in the Job Group Sequence Behavior, the Print component enables the Collect Job Documents option.

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Note: If you are printing to a print server with the Collect Job Documents option enabled,

FreeFlow Core uses a single Printer Destination for all connections to that print server. The

Printer Destination is shared by all Print presets that submit to print server.

Printer Destination

• Name of Printer Destination: Defines a descriptive name for the Printer Destination.

• Printer: Determines whether to create a printer destination using an existing printer or a new printer.

• Name: Defines a name for the printer. If a name is not defined, the Model information retrieved from the print server is used as the name of the printer in the Printers list.

• DNS Name or IP Address: Defines the hostname or IP address for the print server. If the printer supports JDF/JMF connectivity, the JMF port number :<JMF port number> is appended to the hostname or IP address. For example: xxx.xxx.xxx.xxx:8010.

• Get Printer Info: Retrieves printer capabilities from the print server. This information is used to populate the printer description, the list of queues, if any, and the job ticketing options.

– If available printer options change, to retrieve updated capabilities from the print server, you

can select Refresh Printer Info on an existing printer.

– For example, if the media library is changed or an output destination is added to the printer

configuration.

Tip: Print server queues that are not accepting jobs do not appear in the list of returned

queues.

Note: When you connect to a Fiery print server, ensure that one of the default queues of print,

hold, or direct is enabled.

Ensure that the following protocols are enabled in the print server:

• IPP Printing: Enables the retrieval of supported job ticketing and print submission.

• JDF Printing: Enables retrieval of supported job ticketing and print submission.

– JDF Printing is supported for printers that use an EFI

Fiery®print server.

– To enable JDF printing, on the Fiery controller, install the Fiery Productivity Pack.

– After you install the productivity pack, in the Server menu, invoke Free Flow

Core

Configure. To configure the JDF settings in the Job Submission section, use the Fiery Command Workstation.

– After you enable JDF printing, to add virtual printers and configure Job Ticket Defaults, use

Device Center.

– When FreeFlow Core retrieves Printer Info, the virtual printers created at the EFI

Fiery

controller appear as Print server queues.

• LPR Printing: Enables print submission, does not provide for retrieval for supported job ticketing.

• SNMP: Enables device type discovery using the Standard Device Description.

• XBDS: To fetch the capabilities of office and production DMP printers, ensure that the XBDS protocol is enabled on the printer.

After Xerox

FreeFlow®Core retrieves Printer Info, the following options become available:

• Printer Queue Name: Name of the queue to use for job submission.

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Note: This option is available for print servers that support multiple queues only.

• Define Job Ticket Defaults: Enables the use of default job ticket settings for print submission.

• Secure Printing: Enables the use of Secure IPP for print submission.

Before you do Secure Printing, download a certificate from the print server using the FreeFlow

Core

Certificates utility. Secure Printing requires a print server with SSL/TSL enabled.

Note: Secure Printing is supported on Xerox®FreeFlow®Print Servers and EFI®Fiery®print

servers.

Printer Job Ticketing

Printer job ticketing defaults are defined in the Xerox®FreeFlow®Core Printer Destinations.

To access the job ticket settings, click Apply Job Ticket Settings→

Edit Job Ticket Settings.

Setup Tab

• Job Name: Defines the jobs name in the print server. For job groups, the sub-job names define the print server job name, not the job group name.

• Quantity: Defines the number of copies for the job. The option to use printer default overrides the nominal precedence so that the Xerox

FreeFlow®Core default quantity and the quantity in

incoming job tickets is ignored.

• Main Stock: List is based on the current stock library of the print server. When you hover over the stock name, a tool tip appears that shows the Stock properties retrieved from the print server. Stocks loaded in the printer trays are marked with a

icon.

• Sides Imaged: Defines whether the printer is programmed for Simplex or Duplex mode of printing.

• Color: Defines the color mode used for printing.

• Collation: Defines the page sequence used for printing.

• Output Order: Defines the print order and face orientation used for printing.

• Output Location: Defines the destination for printed sheets.

• Slip Sheets: Defines the insertion of blank sheets between sets when printing.

• Offset: Defines when to change the output position of the printed stack.

• Number of Leading Banner Pages: Defines the number of pages in the PDF, starting with the first page, which is treated as a banner page by the print server.

• Sender: Defines the Sender Name in the print server.

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Exceptions Tab

Exception Pages: Defines stock, plex and color mode for specific pages within a job. Exception

Pages supports negative page numbers. If needed, negative numbers are converted to the appropriate positive numbers when sending the job to the print server.

Inserts Tab

Sheet Inserts: Defines printer sheet inserts, for example, a blank piece of paper or a pre-printed page,

that are inserted between printed pages in a job. Sheet Inserts supports negative page numbers. If needed, negative numbers are converted to the appropriate positive numbers when sending the job to the print server.

Note: Page ranges for Sheet Inserts and Exception Pages start with the first page in the PDF.

This enables page exceptions and sheet inserts on Leading Banner Pages. However, this also means that page ranges must compensate for the number of Leading Banner Pages in the document.

Finishing Tab

• Finishing Orientation: Defines whether the finishing options apply to portrait or landscape pages.

• Finishing: Defines the available finishing on the print server. The following integrated finishing

operations are supported:

– Stapling

– Hole Punching

– Folding

– Booklet Making

– Multiple Finishing

– DFA Finishing Profiles

– Custom DFA Finishing Profiles

Job Submission Methods and Job Ticketing

The default Printer Destination job ticketing values can be overridden during job submission. Different submission mechanisms support different levels of job ticketing:

• Job Submission Client: All Printer Destination job ticketing using Job file + XPIF upload. Quantity

and Main Stock overrides.

• LPR: Printer Destination job ticketing using a concatenated file or using LPR arguments.

• JMF: Printer Destination job ticketing using JDF.

• Hot Folder: All Printer Destination job ticketing using XPIF.

• MAX: All available Printer Destination job ticketing options using a manifest field referencing an

XPIF file. Quantity and Main Stock use manifest columns.

– Finishing, Special Pages, or Sheet Inserts defined using XPIF or JDF replace all Finishing,

Special Pages, or Sheet Inserts defined in the default job ticket.

– Job ticketing supports the print ticketing attributes available in the Printer Destination in

addition to media attributes. Other job ticketing attributes are not supported.

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Finisher Destinations saves a JDF layout description of the Xerox®FreeFlow®Core job.

The Finish component can Send All Jobs to a Single Finisher or use the Routing Common Controls to Select the Finisher Based on Job Characteristics.

Pause Job Before Sending to Finisher pauses jobs in Xerox Finish component. If this option is enabled, the job must be resumed using either the Job Status UI or a JMF ResumeQueueEntry signal.

Two types of finisher presets are available:

• Inline finishers: Generates a JDF that contains the Xerox

required for Ultimate Bindery to release the held Xerox finisher is properly configured.

• Offline finishers: Generates a JDF without the Xerox

FreeFlow®Core when they reach the

FreeFlow®Core print server job ID

FreeFlow®Core print server job after the

FreeFlow®Core print server job ID.

Note: Ultimate Bindery processes jobs using a FIFO queue. This ensures that the job group

order defined during job submission to Xerox

FreeFlow®Core is retained when finishing jobs.

Finisher Destination

• JDF Location: Document Selection Common Controls

• Media Weight: Defines the media weight used by the finisher to fine-tune paper handling.

• Source Tray: Defines the tray to use for feeding the job when you use the Bourg Sheet Feeder.

• Sheet Inserts: Defines the trays to use for finisher sheet inserts when you use the Bourg Sheet

Feeder.

The Bourg Sheet Feeder supports the following Source Tray values:

• Printer: For sheets that go through the Print Engine Bypass.

• Tray-1: For sheets fed out of the top Tray in the Bourg Sheet Feeder.

• Tray-2: For sheets fed out of the High Pile bottom tray in the Bourg Sheet Feeder.

The Finish component includes an option to Collect Job Documents. The option is enabled from the menu that appears when you hover your mouse over the Finish component in the Workflow Canvas area.

To save JDF files based on the order defined in the Job Group Sequence Behavior, the Finish component enables the Collect Job Documents option.

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The Save feature saves a copy of the job file to the defined File Location.

• File Location: Document Selection Common Controls.

Note: Requires a URI that supports write access.

• To name the file that you want to save, click File Name.

• For the Job Ticket to Save feature, select an opton:

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– Don’t Save the Job Ticket: Do not save a job ticket.

– Submitted Job Ticket: Saves the job ticket as it is consumed during job submission, but

before it is modified by the workflow.

– Workflow Job Ticket: Save the job ticket as it is modified by the workflow.

• The Save Job Ticket As feature determines whether to save an XPIF or a JDF job ticket.

• The When Setting The PDF Location in the JDF feature determines the URI scheme to use for the reference to the PDF, within the saved JDF.

The Save component includes an option to Collect Job Documents. This option is enabled from the menu that appears when you hover over the Save component in the Workflow Canvas area.

To save jobs based on the order defined in the Job Group Sequence Behavior, the Save component enables the Collect Job Documents option.

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Workflow processes include common controls whose behavior is defined globally. These controls, if used by the workflow process, will always have coherent behavior.

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Hot Folders can send jobs to a specific workflow based on job characteristics. Based on job characteristics, the Route component can send jobs to a specific workflow execution path, or the Print and Finish components can send jobs to a specific destination.

These tasks are accomplished by defining routing rules composed of the following:

• Job Characteristics: Define checks of job properties that must be true for the routing rule to be considered true.

• Job Destination: If the job characteristics are true, then the job is sent to the associated destination. Job Destinations are as follows:

– Workflows: Used with Hot Folder job routing.

– Workflow execution paths: Used with the Route component.

– Printer Destinations: Used with Print component job routing.

– Finisher Destinations: Used with Finish component job routing.

Routing rules are evaluated in the order in which they are defined in the routing common control. The routing rules are evaluated until the job matches the specified Job Characteristics.

Job Characteristic Presets

The job characteristic presets define the job conditions that must be true for a routing rule to be true.

An example of a condition: Quantity is less than 1000.

This condition will be true if the defined job property (Quantity) is less than 1000.

Within the job characteristic preset, conditions are grouped into sets. The user can define whether All Conditions in the Set Must be Met or Any Condition in the Set May be Met in order for the set to be considered true.

Similarly, the job characteristics preset can contain multiple sets of conditions. The user can define

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Workflow Setup

whether All Sets Must be Met or Any Set May be Met in order for the job characteristics preset to be considered true.

Each set can contain up to 25 conditions. Each job characteristics preset can contain up to three sets of conditions.

Job Properties

The job properties defined in the job characteristic presets are evaluated differently depending on their types:

• Numbers are evaluated using the following variables:

– is equal to

– is greater than

– is greater than or equal to

– is less than

– is less than or equal to

– is not equal to

– is a multiple of

– is not a multiple of

• Text is evaluated using the following variables:

– contains

– does not contain

– is equal to

– starts with

– ends with

– is not equal to

– is blank

– is not blank

Note: When Text is selected, a new check box Make Text Comparison case-insensitive

is available. When you select check box for Make Text Comparison case-insensitive,

text comparison is done, even if the text is case insensitive.

• Sizes are evaluated using the following variables:

– is equal to

– is not equal to

– fits into

– does not fit into

– fits between

– does not fit between

Dimensions for the fits into/does not fit into checks ignore orientation. For example, Width: 11, Height: 17 with Units set to Inches fit 11 x 17 inch and 17 x 11-inch documents.

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Selection of Any for a 2-dimensional size results in the specified dimension not being evaluated.

• Enumerations are evaluated using the following variables:

– is

– is not

• Finishing enumeration is evaluated using the following variables:

– Includes

– Does not Include

• Boolean enumerations are evaluated using the following variables:

– is equal to

– is not equal to

Note: Boolean enumerations always have a value of True or False.

For a complete list of variables, refer to Job Properties.

Printer Related Properties

Job properties can evaluate job information against information retrieved from a Printer. The following options are supported.

• Main Stock is:

– loaded on device

– not loaded on device

– available on device

– not available on device

Note: A device returns information about loaded media if the Main Stock list in the

Printer Destination default job ticket setting includes media with a green checkbox next

to the name.

• Finishing is:

– supported on device

– not supported on device

• Printer Destination Status:

– equals on device <status>

– not equals on device <status>

Note: Printer Destination status values represent specific states as seen in the Printer

Management and Status.

For a complete listing of variables, refer to Job Properties.

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These controls allow the user to define rules that are used to determine the document pages impacted by a workflow process. The pages affected by a workflow process must meet all the criteria specified in the Page Selection and Apply Only to Pages controls.

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• Page Selection: Defines the pages that are modified by the workflow process.

– All Pages: Modify all pages in the document.

– Page Intervals: Modify every N pages starting with the defined page number.

– Page Range: Modify specified pages. Supports both positive and negative numbers. Negative

numbers are relative to the last page of the document with page -1 representing the last page of the document.

• Apply Only to Pages: Creates subsets of the the defined Page Selection to pages that match the selected properties:

– Orientation: Landscape or Portrait

– Parity: Odd or Even

– Size: Size comparisons from Routing Common Controls

– Bookmarks: Text comparison from Routing Common Controls

• Apply to Each Variable Data Record: Defines whether the Page Selections defined in the common control apply to PDF/VT files or to each record within PDF/VT files.

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This feature allows the user to define rules that are used to determine the coordinates for placing content on the document.

• Rotation: Defines clockwise rotation of content to be placed on the page.

• Position Relative To: Defines the PDF box to use as the basis for evaluating the alignment rules in other content placement common controls. The selection of the PDF box is based on the PDF Box

Selection Behavior.

Note: The label for this common control is customized to the process. So, for example,

the label is Resize Relative To in the Resize process.

• Horizontal Alignment, Vertical Alignment: Alignment controls define how content is placed on the target area of the document. Left and Right alignment aligns content based on the input document edges. Binding Edge and Non-Binding Edge aligns content based on the sheet edges.

• Horizontal Offset, Vertical Offset: Adjustment to the nominal content placement resulting from evaluation of other content placement common controls. This option supports positive and negative values. Positive values offset content in the specified direction. Negative values offset content in the direction opposite of the specified direction. This option supports use of Workflow

Process Number Variables.

• Horizontal Direction, Vertical Direction: Specifies whether content is aligned to the inside or the outside of the selected PDF box.

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This option allows the user to define text and paragraph formatting options.

• Font: Provides a list of fonts installed on the Xerox

Note: To add more fonts, install them in the operating system, then restart the server.

• Size: Defines the size of the font.

FreeFlow®Core server.

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• Color: Defines the color of the font. Custom colors can be added to the list of available colors. Custom colors can be defined as CMYK, RGB, Grayscale, or Spot colors.

• Text Alignment: Defines the alignment for a block of text.

– None: Aligns text based on the horizontal alignment defined in the Content Placement

Common Controls.

– Left, Right, Center Align: Overrides the text alignment that is defined implicitly in the

Content Placement Common Controls.

– Justify: When using a width other than Zero, this option wraps text at the defined width and

spaces the text so it is aligned to both sides of the paragraph.

– Fit: When using a width other than Zero, this option decreases the font size, if needed, to

ensure all text fits within the specified width. Alignment of the block of text is based on the alignment in the Content Placement Common Controls.

– Compress: When using a width other than Zero, this option scales text horizontally, if needed,

to ensure all text fits within the specified width. Alignment of the block of text is based on the alignment in the Content Placement Common Controls.

Note: Text is not compressed to less than 10% of the original width.

• Width: Defines a width for the text watermark. When the width is a value other than zero, the text wraps at the width distance.

• Line Spacing: Defines vertical space between lines in a paragraph.

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These controls allow the user to specify how content is scaled to fit into a target area of the document.

• None: Content is placed without scaling.

• Fit: Scales content proportionally to fit the target area.

• Uniform Fill: Scales content proportionally to fill entire target area.

• Stretch Fit: Scales content anamorphically to fill entire target area.

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• Fit Width: Scales content proportionally to fill width of target area.

• Fit Height: Scales content proportionally to fill height of target area.

• Width, Height: Defines the dimensions of the target area for scaling.

– For Imposition, the Press Sheet Size is used to define the target Width and Height.

– For Resize using Offsets, the Resize Relative To selection and the Offset values are used to

define the target Width and Height.

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These controls allow you to specify the location (URI) for file system operations. The following URI types are available:

• Xerox

FreeFlow®Core Sandbox: Available when you select the sandbox in the Location

dialog.

For example, MyFile.pdf.

• Local Path: To access, type the path in the location field. Ensure that the path is a valid URI that points to a local drive in the Xerox

FreeFlow®Core server.

For example, C:\MyFile.pdf.

• UNC: To access, type the path in the location field. Ensure that the path is a valid URI that points to a shared windows folder.

For example, \\Server\MyFile.pdf.

Note: By default, the Xerox®FreeFlow®Core service runs as the Local System account.

Access to network resources requires additional configuration. For more information,

refer to the Xerox

FreeFlow®Core Installation Guide.

FTP: To access, type the path in the location field. Ensure that the URI is URL-encoded and the credentials are in the URI. FTP access is read only.

For example, ftp://user:password@Server/MyFile.pdf.

• SFTP: To access, type the path in the location field. Ensure that the URI is URL-encoded and the credentials are in the URI. SFTP access is read only. Xerox

FreeFlow®Core also supports

certificates, private keys, and SSH fingerprint keys.

• For example, http://sftpuser:password@Server/MyFile.pdf.

• HTTP: To access, type the path in the location field. Ensure that the URI is URL-encoded and the credentials are in the URI. Only HTTP basic authentication is supported. HTTP access is read only.

For example, http://user:password@Server/MyFile.pdf.

• HTTPS: To access, type the path in the location field. Ensure that the URI is URL-encoded and the

credentials are in the URI. HTTPS access is read only. Xerox

FreeFlow®Core also supports

certificates, private keys, and SSH fingerprint keys.

• For example, ftp://httpsuser:password@Server/MyFile.pdf.

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If the selected PDF box is not defined in the PDF, the component falls back to using another PDF box as follows:

• The ArtBox falls back to the TrimBox.

• The TrimBox falls back to the BleedBox.

• The BleedBox falls back to the CropBox.

• The CropBox falls back to the MediaBox.

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The sequence of jobs in a Job Group is based on the following:

• Submit Job: Jobs are sequenced in the order in which they appear in the Submit Job Dialog Document List.

• Manifest Jobs: Jobs are sequenced in the order in which they appear within the Manifest. Refer to: Manifest Automation from Xerox Setup.

• JMF Jobs: Jobs are sequenced in the order in which they appear within the Run List in the JDF submitted during Job Group Sequence Behavior.

• Zip files: Jobs are sequenced alphabetically based on their filenames.

• Split Jobs: When splitting a job, the resultant jobs are sequenced based on the order of the Rules table in the Split component.

• Split jobs in a job group: When splitting a jobs in a job group, additional jobs are sequenced based on the order of the Rules table in the split component. In addition, these additional jobs are sequenced after the job from which the additional job was created.

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All components support use of process variables as part of their configuration.

To use a process variable, type in the variable name as part of the content in a text field. Runtime variables are evaluated and replaced with their current value during execution.

For example, a barcode or watermark preset with the variable $FFwfjob.Id$ results in the addition of a barcode or watermark that contains the Xerox

Note: Newline control characters, \n and \r\n, are replaced by carriage returns for settings that

support carriage returns.

The units for localized variables such as $FFwfjob.documentWidth$ are defined during startup by reading the Measurement System configuration in the Region and Language control panel of the

Xerox

For a complete list of variables, refer to Job Properties .

FreeFlow®Core server.

FreeFlow®Core job ID of the job.

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You can manipulate the value from a variable using one of the following operations:

Xerox®FreeFlow®Core Help

String Operations

• Substring: $FF<variable name>.substring(x,y)$

– x - start position: The first character occupies position 0

– y - number of characters

Examples: Variable = wfJob.JobName, Value = Abecedaria

$FFwfJob.jobName.substring(5)$ daria

$FFwfJob.jobName.substring(0,4)$ Abec

$FFwfJob.JobName.substring(-3,2)$ ri

• Trim: $FF<variable name>.ltrim(x)$; $FF<variable name>.rtrim(x)$

– x - character up to which to trim.

Examples: Variable = wfJob.JobName, Value = Abecedaria

$FFwfJob.jobName.Itrim()$ Abecedaria

$FFwfJob.jobName.Itrim(d)$ aria

Workflow Setup

$FFwfJob.jobName.rtrim(d)$ Abece

Number Operations

• Pad: $FF<variable name>.pad(x)$

– x - number of digits

Examples: Variable = wfDoc.Pages, Value = 1

$wfDoc.Pages.pad(5)$ 00001

• Format: $FF<variable name>.numberFormat(a,b,c,d)$

– a - units, mm and in.

– b - number of integers

– c - number of fractionals

– d - include radix and separators true, false

Examples: Variable = wfDoc.documentWidth, Value = 8.5in

Numbers are stored using an internal unit of measure.

$FFwfdoc.documentWidth.numberFormat(mm,4,2,false)$ 021590

$FFwfdoc.documentWidth.numberFormat(mm,4,2,true)$ 0,215.90

$FFwfdoc.documentWidth.numberFormat(in,4,2,true)$ 0,008.50

$FFwfdoc.documentWidth.numberFormat(in,4,2,false)$ 000850

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Workflow Setup

New Process Variable Operations

Format: $FFtimeStamp.Format(a,b,c,d,e,f,g,h,i)$

• a - include milliseconds true/false

• b - month before date true/false

• c - date separator. For example, the format using a comma as separator is March 30, 2020

• d - Month format num/numpad/3lettertext/fullmonthtext. For example: 3/03/Mar/March

• e - Hour format num/numpad. For example: 7/07

• f - AM/PM true/false – if false use 24 hour clock values

• g - full year true/false

• h- optional, UTC offset time in the format of +/- HH:MM

• i- optional, true/false. True results in the additional text of UTC offset with an offset value defined for the h option

The date precedes the current time and requires the substring operation to be enabled on the output. For example, March 10, 2014 7:21:15.206 PM:

$FFtimeStamp.Format(true,true,-,numpad,num, true, true)$ 03-10-2014 7:21:15.206 PM

$FFtimeStamp.Format(false,true,/,numpad,numpad, false, false)$ 03/10/14 19:21:10

$FFtimeStamp.Format(false,true,‘,’,numpad,numpad, true, false).substring(-4,4)$ 1 PM

$FFtimeStamp.Format(true,true,-,numpad,num, true, true,-05:00, true)$ 03-10-2014

7:21:15.206 PM UTC offset -05:00

Array Operations

• Join: $FF<variable name>.join(x)$

– x - separator character

Examples: Variable = joinedJobNames, Value = array with Job n

$FFwfJobjoinedJobNames(,)$ Job 1,Job 2,Job 3,...

$FFwfJobjoinedJobNames(\r\n)$

Job 1 Job 2 Job 3

• Range: $FF<variable name>.range(a,b).join(x)$

– a - start array item

– b - number of array items

Examples: Variable = joinedJobNames, Value = array with Job n

$FFjoinedJobNames.range(0,2).join(,)$ Job 1,Job 2

The following variables do not support variable operations:

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– $FFwfjob.PDFVTRecordNumber$

– $FFwfjob.PDFVTNumberOfRecords$

– $FFwfjob.PDFVTPagesInRecord$

– $FFwfjob.PDFVTSheetNumberInRecord$

– $FFwfjob.PDFVTSheetsInRecord$

– $FFtimeStamp$

– $FFwfDoc.totalNumberedPages$

– $FFwfdoc.ColorantNames$

– $FFwfdoc.CurrentBookmark$

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Number settings can support the use of process variables as part of their configuration. Number settings that support process variables include a menu that lists available variables.

These variables include Number MAX variables and, sometimes, additional variables are applicable to the specific setting.

If the selected variable is undefined for a given job, the Default Value setting defines a fixed value that can be used

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Number settings can support calculated values as part of their configuration. Calculated values can be defined using arithmetic formulas. The following operations are supported:

• Addition

• Subtraction

• Multiplication

• Division

• Parentheses to change the order of operations

In addition, the formula can also include other Process Variables.

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Example: ($FFwfdoc.pages$ / 2) + 1

If the selected variable is undefined for a given job, the Default Value setting defines a fixed value to use. For calculated values, there is a Round Up option, which calculates the values that contain decimals rounding up to the nearest integer. If the Round Up option is not selected, decimals values are truncated.

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Job Ticket Updates

Workflow components that support job ticket updates will modify both the job file and ticket. The ticket is modified to ensure exceptions and sheet inserts reference the original job page as the number of job pages changes due to component processing.

Job Ticket Updates are supported for the following:

• Covers

• Stock Exceptions

• Sides Imaged Exceptions

• Color Exceptions

• Chapter Starts

• Sheet Inserts

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This chapter contains:

• Job Submission Configurations................................... ......................... ......................... .............. 76

• Hot Folder Setup .................................... . ...................... .. ....................... ......................... ........... 77

• Region Tab................. ....................... .. ....................... ......................... ......................... .............. 82

• Security Tab .............................. ........................ ....................... .. ....................... ......................... 83

• LPD Gateway .... ........................ . ........................ ......................... ......................... ...................... 84

• JMF Gateway .............. ........................ ....................... .. ....................... ......................... .............. 91

• Command Line Interface (CLI) ......... ......................... ........................ . ...................... .. ................ 92

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Job Submission Configurations

Xerox®FreeFlow®Core is fully configurable, with individual modules offering greater control over the workflow and the flexibility to add the components that are suited best to your needs. Certain features are not available depending on the product configuration purchased.

The table that follows defines the features that are available for each product configuration. The

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FreeFlow®Core Base module is required. Optional modules provide more capabilities.

Component

Hot Folder

LPD/LPR

LPD/LPR Routing

JMF/JDF

JMF Routing

JMF plus JDF XSLT

Hot Folder Scripting

Hot Folder Routing

Manifest Automation from Xerox (MAX)

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Advanced Prepress

Advanced Automation

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Hot Folder Setup

Hot Folder Setup allows administrators to define hot folders and associate them with an existing

workflow.

Hot Folders are used to process both supported job files and manifests. Job files submitted to a hot folder are associated with a Xerox naming conventions:

• For a document, use filename.ext

• For a print ticket, use filename.ext.xpf

Input Hot Folder Name defines the name for the hot folder configuration.

The Hot Folder Location is a location where job files are monitored. The following Universal Resource Identifier (URI) formats are supported:

• Folder (Sandbox Location)

• <drive letter>:\folder\

• \\server\share\folder\

Note: When defining Hot Folder Locations within Windows Shared Folders, the Hot Folder

Location uses a folder within the shared directory.

Job Priority defines the priority for jobs submitted to the workflow. For more information about

job priority, refer to the Submit Job Dialog.

Programming Information Format job ticket, using the following

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When the Hot Folder option to Execute Script Prior to Workflow is enabled, the system issues a CLI call in response to retrieving a file in the Hot Folder. The CLI call concatenates the following attributes:

• The URI defined in the Script. The following URI formats are supported:

– script.xxx (Sandbox Location)

– <drive letter>:\folder\script.xxx

• The text string defined in the Parameters. This field has two predefined variables:

– $FFin$ the URI of the file that was put into the Hot Folder

– $FFout$ the URI of the folder where the script is to output a valid job file

Note: Other variables are not supported in the Hot Folder Scripting tab.

Each time a script executes, Xerox XML files in the Manifest Status subfolder of the Hot Folder. This subfolder is accessible using the filesystem of the host.

Note: When scripting is enabled the Hot Folder will accept files of any type. However, the

output file from the script must be a file type supported by Xerox

must be placed in the location defined by the $FFout$ variable.

FreeFlow®Core archives the contents of stdout and stderr to

FreeFlow®Core. The file

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The XSLT processor used for transforming JDF job tickets is available also using a command line application. This command line application can be used along with hot folder scripting to transform an XML file into a manifest, for example.

To invoke the XSLTprocessor from a hot folder, enable scripting in the hot folder and do the following:

• Set <Xerox value in the Script field.

• Append the location of an XML stylesheet to the default $FFin$, $FFout$/File.txt variables in the Parameters field.

FreeFlow®Core installation directory>\transformXML.bat as the

Note: If the transformXML.bat file is moved from the Xerox®FreeFlow®Core

installation directory, the file does not function properly.

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Hot Folders can send jobs to a specific workflow destination or select a workflow destination based on job characteristics. The workflow destinations can be a Pass Through destination.

To select workflow destinations, use the Routing Common Controls.

When Select Workflow Based on Job Characteristics is enabled, the Hot Folder Options selection allows the user to define PS, VIPP, and PDF Generation Options for jobs submitted to the workflow.

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Manifest Automation from Xerox connects the order-management system of the print provider, print MIS, or other Web to Print systems with automated print production. Manifest Automation from Xerox simplifies integration by enabling hot folder submission of order information using a delimited file, the manifest: .csv and .txt.

During manifest processing, Xerox

Note: Rows starting with a pound sign are not processed.

The manifest information in each row is mapped to job metadata based on the Manifest Automation from the Xerox Setup configuration. The files listed in a manifest are submitted to a workflow based on the Hot Folder Workflow Destinations settings.

Manifest Automation from Xerox configurations is associated with individual hot folders. Multiple manifest configurations can be used with a single workflow by associating multiple hot folders. Each hot folder has its own Manifest Automation from the Xerox configuration, with the same workflow.

Build job name using data fields: By default, manifest jobs are named using the filename of the PDFs. Enabling this option allows the use of static text and manifest variables for job naming.

FreeFlow®Core retrieves a job file for each row in the manifest.

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• File Name: Specifies the location (URI) of the job file to be submitted for processing. The following URI formats are supported:

– job.xxx

– <drive letter>:\folder\job.xxx

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– \\server\share\folder\job.xxx

– ftp://username:password@server/path/folder/job.xxx

– sftp://username:password@server:port/path/folder/job.xxx

– http://username:password@server/path/job.xxx

– https://username:password@server/path/job.xxx

– file:///path/folder/job.xxx

When you use a local path or a UNC as the URI, the File Name field can contain either the entire path to the file or the file name. If the File Name field contains the file name, ensure that the rest of the URI is defined using one of the following mechanisms:

– Folder Name: Specifies the path to the job file.

– Default Source File Location: Specifies a default path for all files in the manifest.

Note: When you use HTTP or FTP URIs, files without an extension or with an unknown

extension are assumed to be PDF files.

• Quantity: Specifies the print quantity. The value in the Quantity field overrides the quantity in the XPIF.

• Paper Stock Name: Specifies the main stock for the job. The value in the Paper Stock Name field overrides the main stock in the XPIF.

• XPIF File Name: Specifies the location of the XPIF job ticket associated with the job. The following URI formats are supported:

– <drive letter>:\folder\job.xxx

– \\server\share\folder\job.xxx

– ftp://username:password@server/path/folder/job.xxx

– http://username:password@server/path/job.xxx

– file:///path/folder/job.xxx

• Printer Destination: Specifies the Printer Destination or Printer Group to use in the first printer preset in the workflow.

• Distribute By: Defines the algorithm to use for distributing jobs within a Printer Group. The valid values are:

– 0 for Round Robin

– 1 for First Available

– 2 for Completion Time

• Order ID: Specifies that manifest rows with a given order ID are submitted as jobs within a job group. This option allows creation of multiple job groups from rows that have the same group key. The jobs in the job groups are sequenced based on the Job Group Sequence Behavior.

• Group Key: Defines manifest rows with a given order ID value to be submitted as jobs within a job group.

All rows in a manifest that have the same value for the order ID and group key columns are submitted as a single job group.

• Hold Job: Defines whether a job is set to the Held state. The designations are Y for yes and N for no.

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• Hold Until: Defines the date and time for the job release. The format used is the ISO date format with the time in 24-hour format, YYYY-MM-DD HH:MM. For UTC times, the format is YYYY-MM-DD HH:MM Z±HH:MM.

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You can add more custom fields to the Manifest Automation from Xerox configuration. When configured, these fields behave in the same manner as the standard fields.

Note: Manifest Automation from Xerox supports up to 100 columns of data in a manifest.

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The options that follow are available:

• Column delimiter: Defines the delimiter used in the manifest.

• Text Qualifier: Defines the character that you can use to surround values in a manifest. This value can be set to none, single quotes or double quotes.

• Process the first row as data: Defines whether or not manifest processing skips processing of the first row of data in the manifest.

• Abort Manifest Processing If Errors Are Encountered: Determines whether to continue processing a manifest if errors occur during processing of individual manifest rows.

• Abort Order In Manifest If Errors Are Encountered: Determines whether to continue processing an order in a manifest if errors occur during processing of individual manifest rows in an order.

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A status file is created after a manifest is processed and placed in the manifest status subdirectory in the hot folder. The status file contains the original manifest content and a status column with descriptive status messages.

The name of the status file is composed of:

• The original filename

• .status if there were no submission errors or .error.status if there were errors

• The original extension

A status file indicates the success or failure of the job submission. The status file does not indicate the status of the jobs in the workflow.

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Manifests that use Unicode characters must be encoded as utf-8 text. These manifests also must include a byte-order mark (BOM).

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The FreeFlow®Core Reports feature enables you to export Xerox®FreeFlow®Core job data. You can access the same data using the Xerox

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FreeFlow®Core Reports application.

Administration

By default, FreeFlow®Core Reports does not collect data for the generation of reports. To enable a data collection, refer to Enabling Data Collection. When data collection is disabled, collection stops and jobs processed are not available in the report.

For more information, refer to FreeFlow

Core Reports.

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To enable data collection, do the following:

1. Click the Administration tab.

2. Select Core Reports.

3. Click the star symbol on the upper right of the screen.

4. Select the check box for Enable Data Collection.

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Region Tab

This tab allows administrators to manage Regional Setting Measurement Units.

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Security Tab

This tab allows administrators to set policies for Account Lockout, Auto LogOut, and Password Reuse.

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LPD Gateway

Xerox®FreeFlow®Core supports the following LP functionality:

• LPR Job Submission

• LPQ Queries

• LPRM Command

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Syntax: lpr<options> file

LPR print submission is supported for any file that can be converted to PDF.

The lpr command supports the following options.

Option Description

-S Name or IP address of the FreeFlow®Core server

-P Name or ID of the workflow that processes the jobs. For Pass Through job submission, the workflow name is Pass Through. For a Pass Through job submission, a printer destination name is required, using the -C"<options>" option.

-J Job Name. This job name overrides the job names in the XPIF file. The default is the file name.

-# (number) Number of copies. Overrides the quantity in the XPIF file and the quantity specified using the -C argument.

-C"<options>" Job Ticket settings. Overrides values in the XPIF file.

-x Compatibility with SunOS v4.1.x and earlier

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LPR printing supports job ticketing using the following:

• XPIF Job Tickets concatenated at the start of the print file. This option is supported for PS, PDF, and VIPP files.

• Job Ticketing as defined using the -C argument

• Job Ticketing as defined using LPR arguments

LPR -C options allow the LPR client to do the following:

• Construct an XPIF print ticket for submission with the print job

• Define job variables and submission parameters

Syntax: lpr-C["name1][(option1[,options2])][names2"]

• name1 maps to job-recipient-name

• name2 maps to job-sheet-message

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-C Job Parameters

Option Description

C("printer=<name>") The Printer Destination Name. Overrides the Printer

Destination in the first Print component in the workflow.

Administration

C("variable=<variableName: variableValue>")

C("fileExtension=<extension>") Specifies the extension for files that do not have an extension

C("printergroup=PGroup:N") Printer Group Name and Distribution method. Where N can be

C("holdUntil=<date/time>") Specifies a job release time in the ISO format YYYY-MM-DD

C(“hold") Specifies that a job is submitted in the held state.

Adds variables to the job. Variables can override existing variables. Variables can define new variables. Variables can be used in text fields with the following syntax:

$FF<variableName>$

either of these three values 0, 1 and 2. It represents the Distribution Option.

• 0: Round robin

• 1: First available

• 2: Completion Time

HH:MM. The time from the FreeFlow UTC-defined time, the format is YYYY-MM-DD HH:MM Z±HH: MM.

Core server is used. For

-C Job Ticket Parameters

Supported XPIF attributes are documented as part of the Xerox®FreeFlow®Core SDK. The Xerox FreeFlow®Core SDK is available at: https://www.xerox-solutions.net/developers.

Option

C("copies=<n>") copies

C("simplex") sides='one-sided'

C("duplex") sides='two-sided-long-edge'

C("tumble") sides='two-sided-short-edge'

C("collated") sheet-collate=collated

C("uncollate") or C(uncollated) sheet-collate=uncollated

C("flip") page-delivery='same-order-face-down'

C("frontcover=<print:size:type:color:weight>") cover-front

C("backcover=<print:size:type:color:weight>") cover-back

C("slipsheet") separator-sheets

XPIF Attribute

Example:

-C("frontcover=<print-both:USLetter: cardstock:220>")

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Option

C("sg=<n>") output-bin=stacker-N where N is 1 or 2. If <n>

C("account=<text>") job-account-id

C("recipient=<name>") job-recipient-name

XPIF Attribute

separator-sheets-type=slipsheet

is 0, output-bin is set to 'top'

-C Job Ticket Stock Parameters

Option

C("media=size:type<modulus>:color:weight)">") media-col values

XPIF Attribute

Examples:

C("media=A4:plainPrecutTab 5:Blue:90")

C("media=A4:plain:White:90")

C("media=A4:White")

Carets (^) are not used for custom color names that use spaces

C("mediaSize=<size>") media-size/x-dimension

media-size/y-dimension

Keywords:

USLetter, USLegal, USLedger (17x11 in), Tabloid, USStatement, a0-a10, isob0isob10, jisb0-jisb10

Keywords are converted to x, y dimensions

Example:

C("mediaSize=A3")

Dimensions:

Values <100 are considered inches

Values > 100 are considered mm

Example:

C("mediaSize=10 12")

Considered 10" x 12" stock

C("mediaType=<type>") media-col/media-type

Mapping for mediaType values not supported in XPIF

plain=media-type='stationary'

plainPreCutTab <modulus>

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Option

XPIF Attribute

- media-type='pre-cut-tabs'

- media-order-count=<modulus>

plainDrilled

- media-type='stationary'

- media-hole-count='3'

drilled=media-hole-count='3'

drilledPreCutTab <modulus>

- media-type='pre-cut-tabs'

- media-order-count=<modulus>

- media-hole-count='3'

drilledFullCutTab

- media-type='full-cut-tabs'

- media-hole-count='3'

drilledTransparency

- media-type='transparency'

- media-hole-count='3'

Examples: C("mediaType=bond:3") hole count =3

C("mediaType=pre-cut-tabs:5") modulus =5

C("mediaColor=<color>") media-col/media-color

Use carets to enclose values with spaces C ("mediaColor=^Hello Kitty Pink^")

C("mediaWeight=<weight>") media-col/media-weight-metric

C("opacity=<transparency|opaque>") media-col/media-type-transparency

media-col/media-type-stationary

C("prefinish=<option>") <option> can be any mediaType value

-C Job Ticket Finishing Parameters

Note: Corner and Edge values relate to a portrait document. The LPD client selects the correct

portrait finishing option for landscape documents. For example, to staple the top of a

landscape document, the client selects twoStaplesLeft.

-C Finishing values do not have XPIF equivalents. Most values are mapped by the LPD gateway.

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Option

C("finishing=<finishingOption1>, finishing= [<finishingOption2> ...finishing= <finishingOptionN>])">")

XPIF Attribute

Stitching value mappings:

oneStapleTopLeft=20

oneStapleBottomLeft=21

oneStapleTopRight=22

oneStapleBottomRight=23

twoStaplesLeft=28

twoStaplesTop=29

twoStaplesRight=30

twoStaplesBottom=31

centerStapleLeft=32

centerStapleTop=33

centerStapleRight=34

centerStapleBottom=35

fourStaplesLeft=40

fourStaplesRight=42

Hole Punching (must specify count and placement):

Count Mappings:

twoHolePunch = 90

threeHolePunch = 91

fourHolePunch = 92

Placement Mappings:

punchLeft = 93

punchTop = 94

punchRight = 95

punchBottom = 96

Coil Punching Mappings:

coilPunchLeft = 254

coilPunchRight = 256

Fold Mappings:

zFoldHalfSheetBindRight = 1008

zFoldHalfSheetBindLeft = 1011

triCFoldInsideLeft = 1000

triCFoldOutsideLeft = 1005

triZFoldInside = 1001

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Option

C("booklet=<fold:squareFold:trim>") fold value mapping:

XPIF Attribute

triZFoldOutside = 1012

Other mappings

none = 3

Examples:

C("finishing=triCFoldOutsideLeft)

C("finishing=twoStaplesLeft twoHolePunch punchLeft zFoldHalfSheetBindLeft")

C("finishing=centerStapleBottom, finishing= twoHolePunch punchRight, finishing= zFoldHalfSheetBindLeft")

multiSheet = 111

multiSheetInside = 113

multiSheetStapled = 110

inside = 1003

outside = 1004

squareFold value mapping:

none = none

veryLow = low-2

low = low-1

normal = normal

high = high-1

veryHigh = high-2

Trim (Width of document after trim):

Values less than 100 are considered to be inches

Values greater than 100 are considered to be mm

Examples:

C("booklet=multiSheetInside:veryLow:254")

C("booklet=Outside")

C("finishingprofile=<finishingTemplate>") finishing-template

LLPPQQ QQuueerriieess

Syntax: lpq<options> file

The LP system assigns a three-digit job number to received jobs. This number is displayed in the lpq response. This number is not correlated to Xerox

FreeFlow®Core Job IDs.

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The lpq command supports the following options.

Option Description

-S Name or IP address of Xerox®FreeFlow®Core server

-PFreeFlowCore (or if –P is not used)

-PListWorkflows List Xerox

-P<workflow name or id> Lists jobs for the specified workflow

+ Display information at specified interval in seconds

List all jobs

FreeFlow®Core workflows

Use quote marks if the workflow name includes spaces Lpq -P"WorkflowX"

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Syntax: lprm<options>

The lprm command supports the following options.

Option Description

-S Name or IP address of Xerox®FreeFlow®Core server

-j<lp job number> Line printer job number for the job to be deleted

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JMF Gateway

Xerox®FreeFlow®Core supports JMF submission. The JMF client connects to http:// hostname:7751/ and performs a KnownDevices query to retrieve a list of workflows. The client

performs a SubmitQueueEntry query to submit jobs to a workflow. Other valid JMF client connections are http://<DNS name>:7751/FreeFlowCore and for Cloud Configurations https://<DNS Name>:7759/<tenantname>.

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When Hot Folder Workflow Destinations routing is enabled, Xerox®FreeFlow®Core advertises a routing workflow to JMF clients. This workflow name is HFRoutingWorkflow_<<Hot Folder Name>>. Jobs submitted to this workflow using JMF use the Hot Folder routing rules to select a workflow.

Note: For Pass Through capability, select the Pass Through workflow.

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When JDF XSLT processing is enabled, Xerox®FreeFlow®Core transforms the JDF content of JMF submissions using a defined XSLT. The output of the XSLT is submitted to Xerox processing.

Note: Supported JMF commands, signals and JDF attributes are documented as part of the

FreeFlow

solutions.net/developers.

Core SDK. The FreeFlow®Core SDK is available at https://www.xerox-

FreeFlow®Core for

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Command Line Interface (CLI)

The CLI functionality enables the processing of scripts for job submission. The following commands are supported:

• ffcprijob: Command to submit the primary or parent job.

• ffcadddoc: Command to add a child job to the primary or parent job.

• ffcclosejob: Command to close the primary or parent job that is in an open state. Only the jobID argument is needed.

To access the list of available arguments, add the -h or help to command line command. The arguments use [ ] to contain the argument parameter. If the parameter contains a space or / character,” “ characters are needed.

The arguments are:

• -j: Primary or parent job ID

• -d: Job file name with full path

• -t: XPIF file name with full path

• -n: Job name

• -r: Job priority, either normal or high

• -w: Workflow destination name

• -p: Printer destination name

• -h: Held date time. For UTC-defined time, the format is YYYY-MM-DD HH:MM Z±HH:MM.

• -I: Infinite hold or manual release

• -o: Keep job in open state.

Example scripts:

Submit a job with the held and open state:

ffcprijob -d["D:\ TestData\16color.pdf"] -t["D:\TestData\16color.pdf.xpf"] -n[CliSubmitJob] -r [Normal] -w[CLIDemoPrint] -p["New Printer Destination"] -h["14/02/2020 17:20:00"] -o

Add a child job with the open state to parent job that is in the open state:

ffcadddoc -j[“10”] -d["D:\ TestData\16color.pdf"] -t["D:\TestData\16color.pdf.xpf"] -o

Close the parent job that is in the open state:

ffcclosejob -j[“10”]

Create a batch file that submits PDF files from a specified directory using the batchfilename command:

batchfilename C:\Users\Administrator\Desktop\

@SETLOCAL @ECHO ON

for %%a in (%1*.pdf) do ffcpriJob -d[%%a] -w[SaveF]

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Notifications Setup

This chapter contains:

• Notification Recipients................................ ......................... ........................ . ........................ ..... 94

• Job Notifications......... ........................ . ........................ ....................... .. ....................... .............. 95

• Preflight Notifications .............................. ......................... ........................ . ........................ ........ 96

• Job Submission Notifications ................................ ....................... .. ....................... ..................... 97

• System Notifications .............. ......................... ........................ . ........................ ....................... .. . 98

• Email Notification Setup .... ......................... ........................ . ...................... .. ....................... ....... 99

The notification service monitors the system and sends out email notifications when relevant events occur.

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Notifications Setup

Notification Recipients

Select the users to receive system notifications. Notifications can be sent to users with Administrator privileges.

Enabling notifications requires at least one Xerox address.

FreeFlow®Core Administrator with a valid email

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Job Notifications

Enable notifications when the following job events occur:

• A job fails.

• A Conversion Warning occurs.

Notifications Setup

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FreeFlow®Core

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Notifications Setup

Preflight Notifications

Enable notifications when the following preflight events occur:

• Fixups are applied to a job.

• Preflight checks return a warning.

• Preflight checks or fixups return an error.

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Job Submission Notifications

Enable notifications when the following events occur:

• An Unsupported File is Detected.

• An Error Occurs Processing the File.

Notifications Setup

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FreeFlow®Core

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Notifications Setup

System Notifications

Enable System Notifications when the following events occur:

• Server Resources are running out of space.

– Notifications are sent when the system is low on memory or disk space.

– Notifications are sent when the database is low on table space.

• License Expires/Expired within 30 days

– Notifications are sent when the License Expires/Expired is within 30 days.

Xerox®FreeFlow®Core Help

Notifications Setup

Email Notification Setup

The two options available for Email Notification Setup are:

• E-mailed from: This field defines the sender email address used for notification.

• Use Xerox E-Mail: To designate the use of a Xerox server email address for sending notifications, select this check box.

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• Server Address: This field defines hostname or IP address for the SMTP server.

• Port: This field defines the port used for communicating with the SMTP server.

Note: Common ports are 25, 2525, 465, 475, and 587.

• SSL: This field enables encryption of communication between the notification service and the SMTP server.

• Username and Password: This field contains the credentials for authenticating with the SMTP server.

Note: Using a single space for both the username and password fields allows Xerox®FreeFlow

Core to connect to SMTP servers that do not require authentication.

The E-Mail Notification Setup includes a Test button that is used to validate connectivity. The Test button generates an email to the first enabled user in the Notification Recipients list.

Note: The notification service requires exceptions in the Windows firewall and in any installed

antivirus software.

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FreeFlow®Core

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Notifications Setup

100

Xerox®FreeFlow®Core Help

Xerox FreeFlow Core Getting Started Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Overview

The Xerox®FreeFlow®Core Software

User Roles and Passwords

Administrator

Operator

Job Status Monitor

Job Management and Status

Submit Job Dialog

Job Status Tab

Click the triangle next to the Job Group name to see jobs in a job group:

Printer Management and Status Tab

Printers

Job Submission Regulation

Job Ticket Verification

JDF Settings

Understanding Printer Management

Workflow Setup

The Workflow Setup Tab

details, refer to: About Presets.

Some workflow components support an option to Collect Job Documents.

Font Handling

PS, VIPP, and PDF Generation Options

Optimize PDF Tab

Optimize Images Tab

Optimize Metadata Tab

Imposition Press Sheet Tab

Imposition Layout Tab

Imposition Gutters Tab

Imposition Cut Marks Tab

Imposition Layout Modes

Imposition Stages

Imposed Document PDF Boxes

Barcode Contents Tab

Barcode Data Tab

Barcode Placement Tab

Watermarks Contents Tab

Watermarks Placement Tab

Pressmarks Contents Tab

Pressmarks Placement Tab

Page Numbers Contents Tab

Page Numbers Placement Tab

To ensure that the job group variables do not change while processing the jobs in the job group, Page Numbers enables theCollect Job Documents option.

• Rotate Pages: Defines the rotation to apply to the selected pages.

Presets. If the job does not match the selected Job Characteristics, Distribute skips the

Join component. Jobs are joined based on the order defined in the Job Group Sequence Behavior.

Join and PDF/VT jobs

The Review component provides the capability to pause a job and send the job information to a designated recipient for review. After review, the job can be released in the Job Management user interface.

The External component allows you to integrate third-party software products into Xerox®FreeFlow Core workflows.

The Print component includes an option to Collect Job Documents. This option is enabled from the menu that appears when you hover over the Print component in the Workflow Canvas area.

Printer Destination

Printer Job Ticketing

Pause Job Before Sending to Finisher pauses jobs in Xerox Finish component. If this option is enabled, the job must be resumed using either the Job Status UI or a JMF ResumeQueueEntry signal.

Finisher Destination

The Save feature saves a copy of the job file to the defined File Location.

Job Characteristic Presets

Job Properties

Printer Related Properties

• JMF Jobs: Jobs are sequenced in the order in which they appear within the Run List in the JDF submitted during Job Group Sequence Behavior.

Job Ticket Updates

Administration

Job Submission Configurations

Hot Folder Setup

The manifest information in each row is mapped to job metadata based on the Manifest Automation from the Xerox Setup configuration. The files listed in a manifest are submitted to a workflow based on the Hot Folder Workflow Destinations settings.

By default, FreeFlow®Core Reports does not collect data for the generation of reports. To enable a data collection, refer to Enabling Data Collection. When data collection is disabled, collection stops and jobs processed are not available in the report.

Region Tab

Security Tab

LPD Gateway

JMF Gateway

Command Line Interface (CLI)

Notifications Setup

Notification Recipients

Job Notifications

Preflight Notifications

Job Submission Notifications

System Notifications

Email Notification Setup