Xerox Fiery ZX 9 Job Management Guide

Job Management Guide

FIERY ZX-9

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc., except as expressly permitted herein. I nformation in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license. Patents: 5,666,436; 5,553,200; 5,543,940; 5,537,516; 5,517,334; 5,506,946;5,424,754; 5,343,311; 5,212,546; 4,941,038; 4,837,722; 4,500,919

Trademarks

EFI, the EFI logo, Fiery , the Fiery logo, EFICOLOR, and Rip-While-P rint are trademarks registered in the U.S. P atent and Trademark Ofﬁce. Fiery ZX, Fiery LX, Fiery Driven, the Fiery Driven logo, Command WorkStation, AutoCal, Starr Compression, Memory Multiplier, ColorWise, NetWise, and VisualCal are trademarks of Electronics for Imaging, Inc.

All Xerox product names mentioned in this publication are trademarks of the XEROX CORPORATION. Adobe, the Adobe logo, Adobe Illustrator , P ostScript, Adobe P hotoshop, Adobe S eparator , and A dobe P ageMaker are trademarks of A dobe Systems Incorporated,

registered in certain jurisdictions. EPS (Encapsulated PostScript) is a trademark of Altsys Corporation. Apple, the A pple logo, AppleS hare, A ppleTalk, EtherTalk, LaserWriter, and Macintosh are registered trademarks, and MultiFinder is a trademark of Apple Computer, Inc. Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft in the US and other countries. QuarkXPress is a registered trademark of Quark, Inc. Times, Helvetica, and Palatino are trademarks of Linotype AG and/or its subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of Farallon Computing, Inc. COPS and COPSTalk are trademarks of CoOperative Printing Solutions, Inc. NetWare and Novell are registered trademarks and Internetwork Packet Exchange (IPX) is a trademark of N o vell, Inc. SyQ uest is a registered trademark, in the U nited S tates and certain other countries, of SyQuest Technology , Inc. UNIX is a registered trademark of UNIX System Laboratories, a wholly owned subsidiary of Novell, Inc. PANTONE is a registered trademark of Pantone, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

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Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

Restricted Rights Legends

For defense agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at 252.227.7013.

For civilian agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (a) through (d) of the commercial Computer Software Restricted Rights clause at 52.227-19 and the limitations set forth in Electronics for Imaging, Inc.’s standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States.

Printed in the United States of America on recycled paper.

Part Number:

n/a

CE Mark

The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the European Union as of the dates indicated.

January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996—Council Directive 59/336/EEC. Approximation of the laws of the member states related to electromagnetic compatibility. A full declaration deﬁning the relevant directives and referenced standards can be obtained from your Rank Xerox representative.

W ARNING: In or der to allow this equipment to operate in proximity to industrial, scientiﬁc, and M edical (ISM) equipment, the external radiation fr om ISM equipment may have to be limited or special migration measures taken.

WARNING: This is a Class A product. In a domestic environment this product may cause radio interference, in which case the user may be required to take adequate measures.

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause interference in which case the user will be required to correct the interference at his own expense.

Industry Canada Class A Notice

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled, “Digital Apparatus” ICES-003 from Industry Canada.

Avis de Conformation Classe A d l’Industrie Canada

Le présent appareil numérique n’émet pas de bruits radioélectriques dépassant les limites applicables aux appareils numériques de la Classe A prescrites dans la norme sur le matériel brouilleur, “Appareils Numériques” NMB-003 édictée par l’Industrie Canada.

Certiﬁcate by Manufacturer/Importer

This is to certify that the FC07 is shielded against radio interference in accordance with the provisions of VFG 243/1991. The G erman Postal Services have been advised that this device is being put on the market and that they have been given the right to inspect the series for compliance with the regulations. Electronics for Imaging, Inc.

Bescheinigung des Herstellers/Importeurs

Heirmit wird bescheinigt, dass der FC07 im Uebereinstimmung mit den Bestimmungen der VFG 243/1991 Funk-Entstort ist. Der D eutschen Bundespost wurde das Inverkehrbringen dieses Geraetes angezeigt und die Berechtigung zur Ueberpruefung der Serie auf Einhaltung der Bestimmungen eingeraumt. Electronics for Imaging, Inc.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Geraet wurde einzeln sowohl als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funk-entstoerbestimmungen geprueft. Es ist jedoch moeglich, dass die Funk-enstoerbestimmungen unter unguenstigen Umstaenden bei anderen Geraetekombinationen nicht eingehalten werden. Fuer die Einhaltung der Funk-entstoerbestimmungen seigner gesamten Anlage, in der dieses Geraet betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Einhaltung mit betreffenden Bestimmungen kommt darauf an, dass geschirmte Ausfuhrungen gebraucht werden. Fuer die beschaffung richtiger Ausfuhrungen ist der Betreiber verantwortlich.

Software License Agreement

Before using the Software, please carefully read the following terms and conditions. BY USING THIS SOFTWARE, YOU SIGNIFY THAT YOU HAVE ACCEPTED THE TERMS OF THIS AGREEMENT. If you cannot or do not accept these terms, you may return the entire package within ten (10) days to the Distributor or Dealer from which you obtained them for a full refund.

Electronics for Imaging, Inc. grants to you a non-exclusive, non-transferable license to use the software and accompanying documentation (“Softwar e”) included with the Fiery ZX you have purchased, including without limitation the PostScript® software provided by Adobe Systems Incorporated.

You may: a. use the Software solely for your own customary business purposes and solely with Fiery ZX; b. use the digitally-encoded machine-readable outline and bitmap programs (“Font Programs”) provided with Fiery ZX in a special encrypted format (“Coded

Font Programs”) to reproduce and display designs, styles, weights, and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business purposes on the display window of the Fiery ZX or monitor used with Fiery ZX;

c. use the trademarks used by Electronics for Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and d. assign your rights under this Agreement to a transferee of all of your right, title and interest in and to Fiery ZX provided the transferee agrees to be bound by

all of the terms and conditions of this Agreement. You may not:

a. make use of the Software, directly or indirectly , to print bitmap images with print resolutions of 600720 dots per inch or gr eater , or to generate fonts or typefaces for use other than with Fiery ZX;

b. make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as necessary for use with the Fiery ZX unit purchased by you; provided, however, that under no circumstances may you make or have made, or permit to be made, any copies of that certain portion of the Software which has been included on the Fiery ZX hard disk drive. You may not copy the documentation;

c. attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs or accompanying documentation. d. rent or lease the Software.

Proprietary Rights

You acknowledge that the Software, Coded Font Programs, Typefaces, Trademarks and accompanying documentation are proprietary to Electronics for Imaging and its suppliers and that title and other intellectual property rights therein remain with Electronics for Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation. You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics for Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics for Imaging or its suppliers. The trademarks may only be used to identify printed output produced by the Coded Font Programs. At the reasonable request of Electronics for Imaging, you must supply samples of any Typeface identiﬁed with a trademark.

Conﬁdentiality

You agr ee to hold the Software and Coded F ont P rograms in conﬁdence, disclosing the Softwar e and Coded Font P rograms only to authoriz ed users having a need to use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.

Remedies

Unauthorized use, copying or disclosure of the Software, Coded F ont Programs, Typefaces, Trademarks or accompanying documentation will result in automatic termination of this license and will make available to Electronics for Imaging other legal remedies.

Limited Warranty And Disclaimer

Electronics for Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without signiﬁcant errors that make it unusable. Electronics for Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning Fiery ZX to Electronics for Imaging or an authorized dealer) will be, at Electronics for Imaging’s option, to use reasonable commercial efforts to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agreement. Some states do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.

Except for the above express limited warranty, Electronics for Imaging makes and you receive no warranties or conditions on the Products, express, implied, or statutory, and Electronics for Imaging speciﬁcally disclaims any implied warranty or condition of merchantability or ﬁtness for a particular purpose.

For warranty service, please contact your authorized service/support center. EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES

OR CONDITIONS ON THE SOFTW ARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTR ONICS FOR IMAGING SP ECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MER CHANT ABILITY OR FITNESS FOR A PAR TICULAR PURPOSE. Electr onics for Imaging does not warrant that the operation of the software will be uninterrupted or error free or that the Software will meet your speciﬁc requirements.

Limitation Of Liability

IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMA GES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR O THER SPECIAL, INCIDENT AL, CONSEQ UENTIAL OR INDIRECT DAMAGES ARISING FR OM THE USE OF THE SOFTWARE, CODED FONT PROGRAMS OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNO WLEDGE THAT THE PRICE OF THE UNIT REFLECTS THIS ALL OCA TION OF RISK. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

Export Controls

You agr ee that you will not export or re-export the S oftware or Coded Font Programs in any form without the appropriate United S tates and foreign go vernment licenses. Your failure to comply with this provision is a material breach of this Agreement.

Government Use

Use, duplication or disclosure of the Software by the United States Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or in subparagraphs (c) (1) and (2) of the Commercial Computer Softwar e—Restricted Right Clause at 48 CFR 52.227-19, as applicable.

Third Party Beneﬁciary

You are hereby notiﬁed that Adobe Systems Incorporated, a California corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a thirdparty beneﬁciary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded Font Programs, the T ypefaces and the Trademarks licensed hereby. Such pro visions are made expressly for the beneﬁt of Adobe and are enfor ceable by Adobe in addition to Electronics for Imaging.

General

This Agreement will be governed by the laws of the State of California. This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software, Coded Font

Programs and accompanying documentation. If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect. If you have any questions concerning this Agreement, please write to Electronics for Imaging, Inc., Attn: Licensing Dept. or see Electronics for I maging’s web site

at www.eﬁ.com. Electronics for Imaging, Inc.

2855 Campus Drive San Mateo, CA 94403

Contents

Preface

About this manual

Terminology xiv

About the documentation Fiery ZX job environments

Permissions xvi

Safety warnings Cleaning the Fiery ZX

Chapter 1: Using the Control Panel

Introduction to the Fiery ZX Control Panel

Activity light 1-2 Buttons 1-2 Display window 1-3 Functions menu 1-5

Starting and shutting down the Fiery ZX

Starting the Fiery ZX 1-6 Restarting the Fiery ZX 1-7 Shutting down the Fiery ZX 1-8

xiii

xvi

xvii xvii

1-1

1-6

Chapter 2: Introduction to the Command WorkStation

About the Command WorkStation Starting up and logging in

Connecting to the server 2-4 Logging in 2-5 Logging out 2-6

2-1 2-4

viii Contents

The Command WorkStation interface

Window area (Queues, Job Log) 2-8 Menu bar 2-9 Server selection tabs 2-11 Sliders 2-12 Job ticket information 2-13 Window selection tabs 2-14

Queues window

Status bars 2-16 Job icons 2-19 Spool area 2-20 RIP area 2-21 Print area 2-22 Job commands 2-23

Job Log window Job properties

Viewing and editing job properties 2-27

Thumbnails and full-screen previews (DocBuilder)

Editing and merging ﬁles with DocBuilder 2-29

2-7

2-15

2-25 2-27

2-28

Chapter 3: Managing Print Jobs

Communicating with users

What the user needs to know 3-1 Customizing the Command WorkStation window 3-2

Printing server information pages Workﬂow scenarios

Using the copier 3-5 Using the copier as a scanner 3-6

Canceling jobs Previewing print jobs

Previewing the currently rasterizing job 3-7

3-1

3-3 3-4

3-6 3-7

ix Contents

Merging raster ﬁles with DocBuilder Overriding print settings Downloading ﬁles and fonts

Managing server fonts 3-17

Using the Job Log Server management commands

Chapter 4: Overview of Fiery WebTools

Fiery WebTools

Access privileges 4-1

Using Fiery WebTools

Chapter 5: Fiery WebSpooler and Fiery Spooler

Tracking and managing jobs with the Fiery WebSpooler

About the Fiery WebSpooler window 5-3 Manipulating job options and job ﬂow 5-4 Overriding job option settings 5-6 Thumbnails and full-screen previews (DocBuilder) 5-7 Using the Job Log 5-7

3-8 3-12 3-14

3-19 3-21

4-1

4-2

5-1

Fiery Spooler for Windows computers Fiery Spooler for Mac OS computers

Duplicating, copying, moving, and deleting jobs 5-14 Using the Job Log 5-17

Chapter 6: Color Calibration

Introduction Understanding calibration

How calibration works 6-3 Scheduling calibration 6-4 Checking calibration status 6-6

5-9 5-10

6-1

6-2

x Contents

Using a densitometer

Setting up the densitometer 6-6

Calibrating with the Fiery Print Calibrator

The Calibration Mode window 6-10 Measurements 6-11 Measuring values with a DTP32 densitometer 6-12 Testing and applying calibration 6-16 Calibration checklist 6-18

Calibrating the densitometer Calibrating from the Control Panel

Removing calibration 6-22

Chapter 7: Advanced Fiery Print Calibrator Topics

Using advanced calibration features

Choosing a measurements ﬁle 7-2 Working with targets 7-2 Customizing calibration targets 7-5 Backing up Fiery ZX targets 7-9 Deleting custom targets 7-10 Removing calibration 7-10

6-6

6-9

6-19 6-20

7-1

Using advanced simulation features

Working with simulations 7-11 Using the Simulation Mode window 7-13 Checking the current simulation 7-14 Editing simulations 7-15 Managing simulations 7-18 Testing and applying simulations 7-19

7-11

xi Contents

Appendix A: Troubleshooting

Error messages Maintaining optimal system performance Troubleshooting

Command WorkStation fails to connect to a Fiery ZX A-5 Unexpected printing results A-6 Clearing the server A-7 Users are unable to connect to the printer A-7 Setup error messages A-8

A-1

A-4

A-5

Index

xiii About this manual

Preface

This manual is intended for Fiery ZX-9 Color Server™ operators or administrators, or users with the necessary access privileges, who monitor and manage job ﬂow, perform color calibration, and troubleshoot problems that may arise. It describes the functions and features of Fiery utilities and Fiery WebTools™ for the purposes of print job management and color quality control.

OTE

This manual uses the term “Fiery ZX” to refer to the Fiery ZX-9 Color Server.

About this manual

This manual is organized as follows:

• Chapter 1 describes the Fiery ZX Control Panel. It explains the various messages and icons that you might see on the Control Panel and describes how to print system information pages from the Control Panel. It also explains how to properly start up and shut down the Fiery ZX.

• Chapters 2 and 3 describe the Command WorkStation™ interface. The Command WorkStation application can be installed on networked Windows NT 4.0 computers and used to view and manage virtually all aspects of Fiery ZX activity. In addition to providing a graphic display of the job ﬂow, the Command WorkStation allows you to reprint or hold jobs, view and override print option settings, download ﬁles, manage printer fonts, preview print jobs, merge rasterized jobs, calibrate the Fiery ZX, and perform Setup (server conﬁguration).

• Chapter 4 introduces the Fiery WebTools, explains how to access them, and directs you to sources of more information (in this manual or in other manuals in the documentation set).

• Chapter 5 describes the Fiery WebSpooler and the Fiery Spooler, which can be used to view and manage Fiery ZX job activity. The interface and features of the Fiery WebSpooler and the Fiery Spooler have identical counterparts in the Command WorkStation; therefore, this chapter refers you to Chapters 2 and 3 for details about many Fiery WebSpooler and the Fiery Spooler functions.

• Chapter 6 tells you how to monitor and maintain color quality of your print output by calibrating the Fiery ZX with the Fiery Print Calibrator and using AutoCal™.

xiv Preface

• Chapter 7 describes advanced applications of the Fiery Print Calibrator, such as creating custom calibration and simulation targets to customize the color responses of the Fiery ZX.

• Appendix A lists error messages that you might see at the Fiery ZX Control Panel, the Command WorkStation, the Fiery WebSpooler, the Fiery Spooler, or the copier, and contains some troubleshooting information.

Terminology

Speciﬁc terms are explained as they are introduced. However, the following general terms are used throughout:

PostScript (PS)

• Fiery ZX uses this language for imaging the page and for communication with applications and with the print engine.

Job

•

—A ﬁle consisting of PostScript commands and comments that describe the graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or color rendering style.

—A computer language designed as a page description language. The

•

—Write to a disk. Usually used here to refer to a PostScript print job being

Spool

saved to the Fiery ZX hard disk in preparation for processing and printing.

RIP

•

—Acronym for raster image processing, which changes text and graphics commands into descriptions of each mark on a page. In common use as a noun, a “raster image processor ” (RIP) is the computer processor that performs this function.

•

—The process of rendering, or imaging, a page or a job on a printer.

These concepts can explain how the Fiery ZX-9 Color Server and the copier work together as a powerful printing system. The Fiery ZX PostScript RIP changes text and graphics commands in PostScript into color speciﬁcations for each dot of toner deposited on a page by the copier.

xv About the documentation

About the documentation

This manual is part of the set of Fiery ZX documentation, which includes the following manuals for users and system administrators:

• The

Conﬁguration Guide

Fiery ZX for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT, and NetWare servers to provide PostScript printing services to clients.

•

Getting Started

Fiery ZX. Speciﬁcally, it describes installation of PostScript printer drivers, printer description ﬁles, and other user software provided on the User Software CD and Command WorkStation CD. It also explains how to connect each user to the network.

• The

Printing Guide

send jobs via remote workstations on the network or via a direct parallel port connection.

describes how to install software to enable users to print to the

explains basic conﬁguration and administration of the

describes the printing features of the Fiery ZX for users who

• The

Color Guide

to a Fiery ZX Color Server. It also includes practical color printing tips and application notes that explain how to print to the Fiery ZX from popular Windows and Mac OS applications.

• The

Job Management Guide

including the Command WorkStation, and how they can be used to manage jobs and maintain color quality. This book is intended for an operator or administrator, or a user with the necessary access privileges, who needs to monitor and manage job ﬂow, perform color calibration, and troubleshoot problems that may arise.

•

Release Notes

the problems you may encounter.

provides an introduction to the basics of color theory and printing

explains the functions of the Fiery ZX client utilities,

provide last-minute product information and workarounds for some of

xvi Preface

Fiery ZX job environments

The Fiery ZX supports several levels of control of printing, job management, and setup, and offers you the ﬂexibility to choose the conﬁguration that corresponds to the requirements of your site. Your situation may correspond to one of the descriptions outlined below, or you may prefer an intermediate level of control.

At one extreme, an administrator or operator in a high-volume printing environment controls the entire job ﬂow and all printing. Print jobs arriving from remote users are spooled to the server disk and stored until the operator decides it is time to print them. Additional functions (calibration, job overrides, prioritizing, font management) are reserved for the administrator or operator.

At the other extreme, anyone on the local network can control all printing and server functions; operator intervention is not necessary. Users can print from their workstations to any of the published print connections. Anyone can use the Command WorkStation or the Fiery WebSpooler or Fiery Spooler to control any print job.

The spectrum of control that an administrator can implement is described fully in the

Conﬁguration Guide

Permissions

Support for these job environments is achieved by a combination of Fiery ZX Setup options. By default, anyone can access Setup, but the administrator can limit access to Setup by specifying an Administrator password for the F iery ZX (see the

Guide

Also by default, anyone can log in to the Command WorkStation or the Fiery WebSpooler or the Fiery Spooler and control job ﬂow, but an administrator can restrict access to these functions by specifying an Operator password.

The three security levels from greatest to least control are:

•

Administrator

person who has access to Setup can control the printing and job management environment by choosing which queues are enabled, and by electing to set

—confers control of Setup and is the highest level of control. The

Conﬁguration

xvii Safety warnings

passwords. The Administrator can also manage the fonts on the server, clear the server disk when necessary, and set a common web link for all users who log in to the Fiery ZX using their web browser.

•

Operator

perform calibration and reboot the server.

Guests

• They cannot make changes to jobs. Guests do not need a password to view jobs from the Command WorkStation, Fiery Spooler, or Fiery WebSpooler windows.

This manual describes the features of the Fiery client utilities, including the Command WorkStation, and all operator privileges, whether those privileges are available to everyone or are exclusive to only certain people. It also includes descriptions of administrator functions, sometimes referring you to other manuals for more information.

—includes control of print jobs that arrive at the server and the ability to

—allows guests to view the status of active jobs and the list of stored jobs.

Safety warnings

The Fiery ZX display window is a liquid crystal display (LCD) that is made of glass and can break. Do not subject it to strong shocks.

If the display window breaks and the liquid crystal material leaks out, do not inhale, ingest, or touch it. If the material gets on your skin or clothing, wash it off with soap and water immediately.

Do not touch or put pressure on the panel. This will change the color of the panel.

Cleaning the Fiery ZX

Clean the Fiery ZX with a soft cloth moistened with isopropyl alcohol or ethyl alcohol.

Never

use water or ketone as these may permanently alter the display.

1-1 Introduction to the Fiery ZX Control Panel

Chapter 1: Using the Control P anel

Activity light

Display window

Menu button

Y ou can use the F iery ZX Control Panel to view status information, print special pages, and set up printing. While most elements in the Control Panel display have counterparts in the Command WorkStation, you can view current functions on the Control Panel even when the Command WorkStation is not connected to the server or is not running.

Introduction to the Fiery ZX Control Panel

The Control Panel, shown belo w on the front of the F iery ZX, comprises the following parts:

Line selection buttons

Up and down arrow buttons

Behind CD-ROM door CD-ROM drive for installing system software (for service technician only)

1-2 Using the Control Panel

Activity light

The activity light indicates the current Fiery ZX activity. If the light is: Solid red An error has occurred causing the Fiery ZX to be disabled. Flashing red There is an error causing printing to be disabled, but the

Fiery ZX is capable of processing. Solid green The Fiery ZX is idle. Flashing green The Fiery ZX is processing or printing a job, or

communicating with a remote computer. No light The Fiery ZX is off or starting up.

Buttons

Line selection buttons

Up/down arrow buttons

Menu button Press this button to view other screens. Under normal

There are four line selection buttons on the right side of the

Control Panel. Use these buttons to select the command

displayed on the corresponding line of the display window.

When a button is active, a special character (>) appears in the

display window next to the button.

Use these buttons to scroll to different screens in multi-

screen lists, to select Setup options from a list of available

options, and to scroll alphanumeric characters.

operation, the Control Panel displays the Info, RIP, or Print

Status screen with information about the status of the

Fiery ZX. If you press the Menu button, the Functions menu

is displayed and you can perform additional operations (see

page 1-5). If a job is processing or printing, press the Menu

button to cycle among the active screens.

1-3 Introduction to the Fiery ZX Control Panel

Display window

The display window provides information about the status of the Fiery ZX, displays menu information, and enables you to view and edit information in the Setup menus.

The last line of the display window displays text that tells you what screen you are looking at and highlights one of the icons to indicate what the Fiery ZX is doing. Only the icons for the screens that are currently available appear. The menu button cycles among the active screens.

The screens are:

Alert Status If there is a problem with processing a job or printing functions, an error message

appears on the Control Panel. F or information on error messages, see Appendix A, “Troubleshooting.”

Print Status When the Fiery ZX is printing or scanning a job, the Print Status screen appears.

This screen displays the following:

Cancel Job—Press the top line selection button to cancel the job currently

printing.

User name—The name of the user who sent the job currently processing. Pages/Total—The number of copies of the current job printed and the total

number of copies of the job requested.

RIP Status When the Fiery ZX is processing a job, the RIP Status screen appears. This screen

displays the following:

Cancel Job—Press the top line selection button to cancel the job currently

processing. The Fiery ZX cancels the job before printing begins.

Document name—The name of the document currently processing. User name—The name of the user who sent the job currently processing. Kilobytes—The size (in kilobytes) of the job processed so far. NOTE: This number

is always displayed in kilobytes, even if the amount goes over 1000KB; for example, 10MB is displayed as 10000K.

1-4 Using the Control Panel

Info Status When the Fiery ZX is not processing or printing a job, it displays information

about the current server and software. It displays the following information:

Server Name—The Fiery ZX name. Status—The current status of the Fiery ZX. The Fiery ZX status can be: Idle,

Initializing, Busy, Processing, or Printing.

Megabytes—The space (in megabytes) available on the Fiery ZX hard disk, for

example, 756MB.

Version—The system software version running on the Fiery ZX.

Functions You can press the Menu button to display the Functions menu. Use the up and

down arrow buttons to scroll through the list. Press the line selection button to the right of a command to select that command. See page 1-5 for more information.

Network The network icon appears at the bottom left of any of the other screens when a

job is being sent to the Fiery ZX, either over the network or through the parallel port. The network icon also appears, together with a ﬂashing green activity light, when a remote utility is running.

Print Pages

Suspend Printing

Resume Printing

Run Diagnostics

Reboot Server

1-5 Introduction to the Fiery ZX Control Panel

Functions menu

The Functions menu provides many of the options available from the Command WorkStation. You can choose the following commands from this menu:

Print special pages from the F iery ZX. You can print the following pages from the submenu that appears:

Test Page—A Test Page enables you to conﬁrm that the Fiery ZX is properly

connected to the copier, and provides color and grayscale samples to troubleshoot problems with the copier or the Fiery ZX. The following information is listed: Server Name, Printer Model, Color Mode, Calibration time and Target, Color Rendering Dictionary, and Date and Time printed.

Configuration—Prints the Conﬁguration page, which gives the current server and

device conﬁguration. This page lists general information about the hardware and software conﬁguration of the Fiery ZX, the current options for all Setup settings, information about the current calibration, and the Ethernet and Token Ring addresses of the Fiery ZX.

Job Log—Prints a log of the last 55 jobs. For information on the ﬁelds in the Job

Log and on printing it in other forms, see “Job Log window” on page 2-25.

Control Panel Map—Prints the Control Panel Map, which is an overview of the

screens you can access from the Control P anel. For information about using these screens to set up the Fiery ZX, see the Conﬁguration Guide.

Color Charts—Prints samples of the R GB, CMY, and PANTONE colors available

from the Fiery ZX.

Font List—Prints a list of all fonts currently on the Fiery ZX hard disk.

Suspend communication between the Fiery ZX and the copier. You must suspend printing if you want to interrupt the current Fiery ZX job so that you can use the copier to make copies. Jobs continue to process on the Fiery ZX. After you make the copies, select Resume Printing to continue printing jobs from the Fiery ZX and networked users.

Resume communication between the copier and the Fiery ZX after you have ﬁnished making copies.

This function is provided for service representatives only. Contact your authorized service/support technician for information about running diagnostics.

Shut down all Fiery ZX activity in the correct manner and then restart. You should use this option instead of the switch on the rear of the Fiery ZX.

1-6 Using the Control Panel

Starting and shutting down the Fiery ZX

Generally, you can leave the Fiery ZX running all the time. This section describes how to shut down and restart the Fiery ZX when necessary.

Starting the Fiery ZX

To start the Fiery ZX, move the switch on the rear of the Fiery ZX to the On position.

Power switch

Diagnostic messages appear on the Control Panel. If any diagnostics fail, more information and instructions appear. Contact your service representative if the Fiery ZX encounters problems while running the diagnostics.

When the diagnostics are ﬁnished, the following message is displayed:

Press any key for setup…

If you want to change Setup option settings, press any button; if you do not press a button, the Fiery ZX continues starting up and displays the message Idle when it is ready to receive data.

If you press a button, the following options appear.

NOTE: If an Administrator password has been set, you are required to enter it to access

Setup.

1-7 Starting and shutting down the Fiery ZX

For information about the Setup menus and options, see the Conﬁguration Guide.

Choose: To do this:

Exit Setup Server Setup Network Setup Printer Setup PS Setup Color Setup Job Log Setup Calibration

Change Password Clear Server

Exit the Setup menus; the Fiery ZX reboots. Enter the Server Setup menus. Enter the Network Setup menus. Enter the Printer Setup menus. Enter the PostScript Setup menu. Enter the Color Setup menu. Enter the Job Log Setup menu. Calibrate the Fiery ZX using AutoCal. For more information,

see “Calibrating from the Control Panel” on page 6-20 and the Conﬁguration Guide.

Change the Administrator password. Clear all jobs in all server queues as well as the Job Log.

Check with your administrator or operator before choosing Clear Server.

Restarting the Fiery ZX

Y ou should use the pr ocedure described below to r estart the Fiery ZX rather than using the power switch on the back of the Fiery ZX.

TO RESTART THE FIERY ZX:

1. Make sure the Fiery ZX is not receiving, processing, or printing a job.

Make sure that the status message on the Control Panel is Idle.

NOTE: If a job from the P rint Q ueue is processing, it will continue processing and print

after the Fiery ZX is restarted; if a job sent to the Direct connection is processing, it will not ﬁnish processing or printing.

2. Press the Menu button to display the Functions menu.

3. Use the down arrow button to scroll to the last screen and choose Reboot Server.

1-8 Using the Control Panel

Shutting down the Fiery ZX

You may need to shut down the Fiery ZX for service. When you do so, fonts that have been downloaded to the hard disk drive are not deleted. Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the Fiery ZX.

TO SHUT DOWN THE FIERY ZX:

1. Make sure the Fiery ZX is not receiving, processing, or printing a job.

Make sure that the status message on the Control Panel is Idle.

NOTE: If a job from the P rint Q ueue is processing, it will continue processing and print

after the Fiery ZX is restarted; if a job to the Direct connection is processing, it will not ﬁnish processing or printing.

2. Press the Menu button to display the Functions menu.

3. Scroll to the ﬁnal screen and select Reboot Server.

You should always select Reboot Server before you turn the Fiery ZX off to ensure that no jobs are lost.

4. Switch off the Fiery ZX while it is restarting.

2-1 About the Command WorkStation

Chapter 2: Introduction to the Command WorkStation

This chapter introduces you to the graphical user interface of the Command WorkStation. First, you select a user level and log in to the Fiery ZX-9 Color Server. Once you have logged in, you can tour the Command WorkStation windows. Your exploration will be more complete if you have some jobs in the Spool area (jobs printed to the Hold queue) and have the ability to send more jobs from a nearby computer.

Chapter 3 builds on the information in this chapter and describes job monitoring and control in more depth.

About the Command WorkStation

The Command WorkStation provides a window on Fiery ZX and copier functions, and an interface from which you can control those functions. The Command WorkStation application can be installed on a Windows NT 4.0 computer with a TCP/IP or IPX network connection to the Fiery ZX. To perform Setup from the Command WorkStation, a TCP/IP connection is required.

By default, no passwords are set on the Fiery ZX—in this default state, anyone can perform Setup and use all Command WorkStation functions. Until an Administrator is deﬁned in Fiery ZX Setup, you can log in to the Command WorkStation as an Administrator without entering a password, and you are given full privileges which include:

• A view of current printing jobs and jobs stored on the Fiery ZX

• Control of printing jobs and calibration

• Access to Setup, management of resident fonts, clearing of the Fiery ZX disk

After the Administrator has performed Setup and speciﬁed passwords, Command WorkStation user options depend on your login level. If you log in to the Command WorkStation as a Guest, you have the ﬁrst option only. If you log in as an Operator, you have the ﬁrst two options. If you log in as an Administrator, you have all three options. For information about Setup and specifying passwords, see the Conﬁguration Guide.

Menu bar

pool status bar

Spooled jobs

2-2 Introduction to the Command WorkStation

After you connect to a Fiery ZX and log in, your ﬁrst view of the Command WorkStation is the Queues page (as indicated by the tab at the bottom) which is divided into three regions by Spool, RIP, and Print status bars. The Queues page is surrounded by a frame that includes slider buttons and menus.

Once the Fiery ZX receives print jobs, the Queues page becomes a dynamic display, ﬁlled with the names of jobs and their characteristics. Status bars animate in real time as new jobs are processed and printed, and jobs move to different display areas. An Operator who has complete job control sets the process in motion for each job.

RIP status bar

Rasterized (RIPped) jobs

Print status bar

Printed jobs

2-3 About the Command WorkStation

The Spool, RIP, and Print areas of the Queues page represent the stages of printing a job. Jobs come in at the top level (S pool) and dr op down to the Print level, unless they are held along the way.

• Spooled jobs—Jobs listed below the S pool status bar ar ea ar e stor ed on the Fiery ZX

disk. Jobs can be routed to this area for holding; held jobs are in PostScript form, displayed on a yellow background.

• RIPped jobs—Jobs listed below the RIP status bar are ready to print. They have

already been rasterized (RIPped, or processed for printing) and are waiting, in order, for access to the printer. Rasterized jobs can also be held; held jobs ar e displayed on a yellow background.

• Printed jobs—Jobs listed below the Print status bar have already been printed.

Printed jobs can be stored on the Fiery ZX disk. The number of jobs that can be stored (from 1 to 99) is deﬁned in Setup.

Y ou can interact with a job wher ever it appears in the window b y clicking the job using the right mouse button and choosing among the available options. (However, if passwords have been set and you log in as a Guest, you can only view jobs; you cannot change or route them.) This chapter and the next explain the Command WorkStation interface in detail.

2-4 Introduction to the Command WorkStation

Starting up and logging in

To start up the Command WorkStation application, click the Windows Start button and choose Command WorkStation from the Programs menu, or double-click the Command WorkStation icon on the Windows desktop.

Connecting to the server

If the Command WorkStation was previously connected to a server, you are prompted to choose a Fiery ZX from the list of servers.

NOTE: If the Command WorkStation has never been connected to a Fiery ZX, you are

prompted to conﬁgure an entry for the server. Click OK and see Getting Started for instructions on how to conﬁgure a new connection.

With the Fiery ZX device name (5790) selected, click OK. If the device name is not displayed, click the plus sign (+) to expand the Fiery ZX entry.

The Command WorkStation connects to the server and you are prompted to choose a login level and enter a password to log in (see page 2-5).

If you have any difﬁculties connecting to the server, see A ppendix A for error messages and troubleshooting information.

2-5 Starting up and logging in

Logging in

When the Command WorkStation has connected to a server, the Log in/out slider appears, prompting you to select a login level and enter a password. Before you log in, the Operator key is in the vertical position, and the Administrator and Guest keys are in the ﬂat (horizontal) position. When you click your login level, the corresponding key turns to the vertical position.

For Administrator or Operator access to the server, click the corresponding key, enter the password, and click Log in or press Enter. For Guest access only, click the Guest key and then click Log in. No password is required for Guest access.

If you change your mind about logging in, or do not have the password you need, click Cancel.

When you have entered the appropriate password and logged in, the Log in/out slider retracts and the full Command WorkStation display appears. The color of the key in the lock indicates your login level. If the server is handling a large number of jobs, it may take a few moments to display the entire job list.

When you reopen the slider after you have logged in, the Log in button will have changed to the Log out button.

2-6 Introduction to the Command WorkStation

Access levels

The three possible levels of access to Command WorkStation functions are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be speciﬁed in Setup (see the Conﬁguration Guide).

When both Administrator and Operator passwords have been speciﬁed, the access levels are as follows:

Access level: Privileges and password requirements:

Administrator Has full access to all Command WorkStation and Fiery ZX

Control Panel functions; Administrator password required

Operator Has access to all Command W orkS tation functions except S etup,

clearing the server disk, and font management; Operator password required

Guest Can view job status, but cannot make changes to jobs or Setup;

no password required

NOTE: Access privileges alone do not confer control of print jobs. If the operator is

going to manage all print jobs, the Administrator must route all user jobs to the Hold queue (that is, all jobs are spooled and held on the server). To accomplish this, only the Hold queue, and not the Direct connection or the Print queue, should be enabled in Setup. See the Conﬁguration Guide for more information.

Logging out

There are two ways to log out from the server:

• From the Server menu, choose Log out

• Open the Log in/out slider (click the key icon just below the Fiery logo) and click

Log out

2-7 The Command WorkStation interface

The Command WorkStation interface

The display illustrated below is the default Command WorkStation display in the middle of job processing. It shows the elements common to all Command WorkStation displays (1 through 4) and the Queues window elements (5 through 8). There is another window, Job Log, which you access via tab at the bottom of the display (3). However, the Queues window is the one from which most Command WorkStation operations are performed.

1 Server selection tabs 2 Sliders and system information 3 Window selection tabs 4 Job ticket information 5–8 Queues window display

2-8 Introduction to the Command WorkStation

The Command WorkStation provides access to a great deal of information and many features that are accessed in various ways—buttons, menus, double-clicking, and right mouse commands. It is a powerful interface that allows for a great deal of interaction and ﬂexibility in the production process. This section describes each of the elements that compose the Command WorkStation display.

Window area (Queues, Job Log)

This area can display one of two windows: the Queues window (shown below), or the Job Log window. The Queues window is the default window; it shows spooled, processing, and printing jobs in a display that changes dynamically.

For details on the Queues window, see page 2-15; for information on the Job Log window, see page 2-25.

2-9 The Command WorkStation interface

Menu bar

The menu bar has ﬁve menus. When an action is not available in the current context, the command is dimmed. When a command is marked with a check, selecting it again reverses, or toggles, the command.

Menu: Choose this: To do this:

File Preferences>

Enable Animation Preferences>

Enable Popup Help

Preferences> Expand/Collapse All

Preferences> Revert to Defaults

Print Pages Print any or all of the following pages: Conﬁguration page, Test Page, Control

Exit Log out from the server, exit the Command WorkStation application, and

Turn on or off animation of the status bars

Turn on or off short captions that appear when you pause the mouse over window elements. The captions identify the main parts of the Command WorkStation window.

Expand the status bars to make them more visible from a distance, or collapse them to free up window space

Restore default settings for the status areas, the column headings, and the column widths

Panel Map, Font List, Color Charts, Job Log; see page 3-3

return to the Windows desktop

2-10 Introduction to the Command WorkStation

Menu: Choose this: To do this:

Job (For more information on these commands, see page 2-23)

Delete Delete one or more selected jobs Duplicate Duplicate one or more selected P ostScript data jobs in the Spool or P rint areas;

see page 2-20, page 2-22, and page 2-23 Rename Rename a selected job Hold Hold the selected job(s); see page 2-18 RIP and Hold RIP and then hold the selected job(s); see page 2-18 Print Print the selected job(s); see page 2-22 Print and Hold Print the selected job(s) and then hold it in the RIP area; see page 2-18 Process Next Give top priority to this job Remove Raster Remove the raster information from the selected job(s); see page 2-24 Properties View and edit print settings for the selected job(s); see page 2-27 Thumbnail A Open a selected raster data job in the Thumbnail A window where you can

view a full-screen preview of the job, edit the job, or merge it with raster data

from other jobs; see page 2-28 Thumbnail B Open a selected raster data job in the Thumbnail B window for viewing or for

copying pages into a job in the Thumbnail A window; see page 2-29 Download Download ﬁles and fonts to the Fiery ZX with the Fiery Downloader; see

page 3-14

Page (DocBuilder commands for Thumbnail A)

Delete Delete the selected page(s) Duplicate Duplicate the selected page(s) Preview View a full-screen preview of the selected page Undo Undo previous Page menu commands (multiple undos available)

2-11 The Command WorkStation interface

Menu: Choose this: To do this:

Server Cancel RIPping Stop RIPping the current job

Cancel Printing Stop printing the current job Suspend Printing Temporarily halt printing Resume Printing Restart printing (after a Suspend Printing command) Calibrate Start the Fiery Print Calibrator; see Chapter 6 and Chapter 7 Manage Fonts View the fonts currently installed on the Fiery ZX disk, download additional

fonts, or delete fonts (requires Administrator privileges); see “Server

management commands” on page 3-21 Reboot Perform a soft reboot of the Fiery ZX (requires Administrator privileges); see

“Server management commands” on page 3-21 Clear Clear all jobs and queues from the server disk (requires Administrator

privileges); see “Server management commands” on page 3-21 Setup Start the Fiery Setup program (requires Administrator privileges); see “Server

management commands” on page 3-21 Log out Log out of the server

Help About View the Command WorkStation information screen

Server selection tabs

The Server Selection tabs, just below the menu bar at the top of the display, can be used to log in to additional Fiery ZX servers (if your site has more than one) and to switch between Fiery ZX servers currently connected to the Command WorkStation.

If you click a blank tab, you are prompted to connect to a server in the list or conﬁgure a new server entry (see “Connecting to the server” on page 2-4). A limit of ﬁve Fiery ZX-9 Color Servers can be connected to a single Command WorkStation.

2-12 Introduction to the Command WorkStation

Click to view server information

Click to open the Log in/out slider

Click to start a Fiery utility

You can access the Server Selection tabs from both Command WorkStation windows (Queues, and Job Log).

Sliders

Along the left side of the display are buttons you click to activate function sliders.

Click to view disk space and RAM availability

To retract any slider, click the icon at the far right of the slider.

Server information slider

The Server information slider displays name and version information about the currently connected server and the Command WorkStation. To retract the slider, click the Fiery logo at the far right of the bar.

2-13 The Command WorkStation interface

This slider is described in “Logging in ” on page 2-5 and “Logging out” on page 2-6. To retract the slider, click the lock icon at the far right of the bar.

Utilities shortcut slider

This slider can be used to access the Fiery Downloader and Fiery Print Calibrator utilities. These utilities can also be accessed by choosing the Download and Calibrate commands from the Job menu.To retract the slider , click the icon at the far right of the bar.

Disk space and RAM slider

RAM currently in use

Total RAM

Disk space

used

Total hard disk capacity

The System information indicators show the current availability of hard disk space and RAM on the currently selected Fiery ZX server. To retract the slider, click the icon at the far right of the bar.

Job ticket information

All the jobs listed by name in the Queues window can display the job ticket information speciﬁed by the person who originated the print job. The Command WorkStation can display this information because it parses the PostScript ﬁle before it is RIPped.

2-14 Introduction to the Command WorkStation

You have considerable ﬂexibility in arranging this information in the display. For example, you can add Media Type to the display if you want to see which jobs call for special paper or other media.

You can choose not to display headers for options that are not used at your site, or you can display all possible options and scroll to see the ones that are less important to you. If you just want to experiment, when you are ﬁnished you can choose Revert to Defaults from the File>Preferences menu.

To customize the display in the Queues window, you can:

• Adjust the width of a column by clicking on the column border in the heading and dragging left or right.

• Choose the options you want to display, and the sequence in which you prefer to view them. To add, move, or delete a column, hold down the right mouse button on the appropriate job ticket item; release the button after choosing a menu option:

Add—one of the listed columns to the display at your mouse position Move Left, Move Right—move the selected column left or right Delete—the selected column

The Job Title and User are required; all other columns are optional.

Window selection tabs

The Command WorkStation always starts out by displaying the Queues window, from which you view current job processes and control job ﬂow and ﬁle storage. To go to the Job Log window, click the corresponding tab at the bottom of the Command WorkStation display.

2-15 Queues window

Queues window

Spooling

RIPping

Printing

The Queues window is a dynamic display of the job staging area: jobs are lined up for processing and printing, some of them are being held waiting for directions, some are moving from one stage or queue to another and are ﬁnally dropped from the list, some are held for processing by the operator, and some are held in a different queue in case you need to reprint them.

One approach to understanding the dynamic display is to imagine the three parts of the Queues window corresponding to the three stages of printing, illustrated as a downhill ﬂow.

Spooling—a PostScript ﬁle is saved on the server’s hard disk. The ﬁle can come in

packets from the network, or from another place on the server hard disk. Jobs are added to a queue in the order in which they arrive, and they generally move to another queue in the same order unless an operator has intervened to change the order.

Rasterizing (RIPping)—PostScript commands are interpr eted in the Fiery ZX to allow

the copier to print the ﬁle the way its originator intended. The result of this interpretation is a raster ﬁle associated with the original PostScript ﬁle. I n this raster ﬁle (raster image), color data is associated with each dot that can be rendered by the print engine. The color data tells the print engine whether or not to apply cyan, magenta, yellow, or black toner to each position on the page.

Printing—transferring the raster image from the server to the print engine at high

speed, freeing up RAM for the next job. While the PostScript ﬁle is usually saved to disk, raster images are held in RAM during and after each print job. However, both users and operators can request that the Fiery ZX save the raster image to disk along with the PostScript ﬁle.

Saving the raster image to disk offers some advantages—raster ﬁles are already processed so they print quickly, and each part of the raster ﬁle is still identiﬁed with a page in the original document, which means that individual pages of a saved raster ﬁle can be accessed.

2-16 Introduction to the Command WorkStation

Status bars

Jobs actively involved in the three processes (spooling, rasterizing, and printing) are listed in the status bars that span the Queues window.

Status bars show the ﬁlename, ﬁle size, and user name for the active process, and an indication of its progress. Each status bar heads the list of jobs that have completed the process. Thus, beneath the Spool status bar, you see a list of spooled ﬁles; beneath the RIP status bar, you see a list of rasterized (RIPped) ﬁles. Beneath the Print status bar, you see a list of jobs that have already been printed.

Spooled jobs on Hold (yellow) Active spooled jobs (white)

RIPped jobs on Hold (yellow) Active RIPped jobs (white)

Printed jobs (white); some include raster ﬁles in RAM

2-17 Queues window

When a job is being processed, provided animation is enabled (see page 2-9), the corresponding status bar is animated, indicating that the process is active.

If an error occurs, the corresponding status bar alerts you by displaying a message on a red background instead of the normal blue background.

Enlarging the status bars Click the small arrows at the left of the status bar to

expand the status bar display. Click the arrows again to collapse the status bar to its original size. To expand all the status bars at the same time, press Ctrl-E or choose Expand/Collapse All from the File>Preferences menu. Click the arrows or press Ctrl-E again to collapse them to their original size, or choose Expand/Collapse All again.

Changing proportions By default, the status bars divide the window area into three

equal parts. You can drag the RIP and Print status bars up or down to change the proportion of the window devoted to each job area. For example, drag the RIP status bar down if you have a long list of spooled jobs that you want to see without scrolling.

2-18 Introduction to the Command WorkStation

Active jobs and Held jobs

In the description that follows, assume that the operator has full control of jobs; that is, the administrator has disabled the Direct connection and the Print queue, and all user jobs come to the Hold queue. For more information about queues, see the Conﬁguration Guide.

The operator’s job management functions permit holding a job at any stage of the process we have described, as illustrated below. In the ﬁgure, boxes indicate types of job icons you would see in the Queues window.

Spool

Spooled and held

Spooled for printing

RIP

RIPped for printing

RIPped and held

Print and hold

Printed

PostScript and raster data

Deleted

2-19 Queues window

Jobs that are held are shown with a y ello w icon in a y ello w r ow, just beneath the Spool or RIP status bar. Jobs that are held must be activated with a command in order to print.

Active jobs are shown in white with white icons; new jobs are added above older jobs.

Job icons

There are three types of icons that are used for both active jobs and jobs on hold.

Icon:

PostScript icon

Printer icon

Raster icon

Active jobs:

(white icons and rows)

PostScript data after printing, raster deleted

PostScript or raster data headed for printing

PostScript and raster data after printing, ready for fast reprint

Jobs on Hold:

(yellow icons and rows)

Job from network or job on Hold after printing (

PostScript data headed for

and Hold

PostScript data already rasterized and held

Hold)

2-20 Introduction to the Command WorkStation

Spool area

The job icons in the Spool area are described below:

Spool area icon: What it indicates: How long you see the job:

Yellow PS icon Yellow job row

White printer icon White job row

Yellow raster icon

White job row

Yellow printer icon

White job row

The Spool area is both the receiving area for jobs from users on the network (Hold queue) and the waiting area for jobs that will be RIPped (jobs in the Spool queue).

Hold queue jobs When printing requires an operator (because the Print queue and

Direct connection are disabled), the operator must assign a destination to all jobs received from users on the network (icon 1 in the table above). Once assigned, jobs (icons 2, 3, and 4) move down the Spool queue for processing. All jobs printed to the Hold queue require routing by an operator.

PostScript data from a user on the network; no destination is deﬁned

PostScript data headed for

RIP and Hold

PostScript data headed for

Print and Hold

Until a destination is chosen

Until the RIP is free

Print queue jobs When printing does not require an operator, network jobs sent to

the Print queue appear in the Spool area where they are shown with a white printer icon (icon 2). When they reach the head of the queue, they are RIPped and printed without operator intervention.

2-21 Queues window

Direct connection jobs Jobs printed to the D irect connection are not displayed in the

Command WorkStation job lists. They are displayed brieﬂy in the status bars (where they cannot be selected) and are included in the Job Log.

RIP area

The job icons in the RIP area are described below:

RIP area icon: What it indicates: How long you see the job:

Yellow raster icon

Yellow job row

White printer icon

White job row

After a job is rasterized, it goes into the RIP area. The RIP area holds only raster data (i.e., jobs that have been rasterized). Jobs in the RIP area are either waiting for the copier to be free (Print queue jobs, icon 2 in the above table), or they are being held. Held jobs in the RIP area have already been rasterized (RIP and Hold) or they have been printed and their raster data has been routed back to the RIP area (Print and Hold), where they are shown in yellow rows (icon 1).

Jobs held in the RIP area remain there until the operator deletes them. Printing these jobs does not remove them from the RIP area.

Raster data, no destination deﬁned; may have been printed before and held

Raster data headed for in its turn; no hold deﬁned

Until it is deleted or stripped of its raster data and sent to the Spool area

Until copier is free to print the job

2-22 Introduction to the Command WorkStation

Print area

The job icons in the Print area are described below:

Print area icon: What it indicates: How long you see the job:

White PS icon White job row

White raster icon

White job row

The Print area, also referred to as the Printed queue, contains jobs that have already been printed. These jobs were assigned the Print destination (white printer icon in the Spool or RIP areas) without any Hold instructions; therefore, they all hav e white icons and rows.

NOTE: A job row that appears in light red indicates that a PostScript error occurred

while printing the job. To see the error, double-click anywhere in the row.

Newly printed jobs are added to the Printed queue, and ar e shown at the top of the list. Jobs are saved in the Printed queue until the job limit is reached. When the ﬁrst job over the limit is printed, the oldest job is deleted from the disk. The default job limit is 10 jobs. The value for Jobs Saved in Printed Queue can be changed in Setup by the administrator.

PostScript data only—raster data has been deleted

Raster and PostScript data If RAM is needed to RIP an

active job, the raster data is deleted and the job gets the PS icon (icon 1, above)

Until the job limit is reached

Until the job is reprinted or the job limit is reached

While it is printing, a job consists of PostScript and raster data. The raster data in RAM is not cleared until memory is needed to rasterize the next job. As long as the raster data is intact, the job can be reprinted from the Printed queue. Printed jobs that still have their raster data are represented by a white raster icon in the Printed queue (icon 2 in the previous table); jobs with only PostScript data r emaining are r epresented by a white PS icon (icon 1). If the job was printed from a held raster job (in the RIP area), the raster data in the RIP area remains and can be used to reprint the job after the raster data has been cleared from the Printed queue.

2-23 Queues window

Job commands

Job commands are used to assign a selected job to a new destination or process. These commands are available from the Job menu (see page 2-9). Many are also available as right mouse commands (described following the list of commands below). The job commands available at a given time depend on the context; unavailable commands are dimmed.

The job commands available for selected jobs in the Queues window are listed in the following table. The table also describes the effect of each command on raster data associated with the affected job(s).

Choose this: To do this: Raster data is:

Delete Delete the job(s) Deleted Duplicate Duplicate one or more selected PostScript data

jobs in the Spool or Print areas. You can use the duplicate job(s) for different print options or a different destination. (The Duplicate command actually creates a reference to the original job, with the same name)

Rename Rename the job (PostScript ﬁle with or without

raster)

Hold Hold the job in the current place (except for a job

in the Print area, which is moved to the Spool or RIP area, depending on whether it still has raster

data associated with it) RIP and Hold RIP the job and hold it in the RIP area Held in RIP area indeﬁnitely Print Print the job in its turn (RIP it ﬁrst if it does not

have raster data)

After printing, keep the printed job in the Print

area until the job limit is reached.

Print and Hold (Like the user print option Save Fast Reprint)

Print the job in its turn (RIP it ﬁrst if it does not

have raster data)

After printing, hold the PostScript data and the

raster in the RIP area

n/a (The Duplicate command is not available for raster jobs)

Unaffected, but associated with the new name

Held in RIP area, if included with job

Temporarily held in RAM after printing until memory is needed for another job (If the job was printed from a held job in the RIP area, the raster data in the RIP area is kept indeﬁnitely)

Held in RIP area indeﬁnitely (saved to disk)

2-24 Introduction to the Command WorkStation

Choose this: To do this: Raster data is:

Process Next Give top priority to this job

RIP (and then print) it as soon as the processor is

free, before other waiting jobs

Option is dimmed if there are no other waiting

jobs Remove Raster Remove the raster data from a job that has raster

data (indicated by a raster icon); leave the

PostScript data unaffected Properties View and override print settings for a selected job

or a group of selected jobs

Thumbnail A Open the selected raster data job in the

Thumbnail A window where you can view a full-

screen preview of the job, edit the job, or merge it

with raster data from other jobs Thumbnail B Open the selected raster data job in the

Thumbnail B window for viewing or for merging

into a job in the Thumbnail A window Download Download ﬁles and fonts to the Fiery ZX with

the Fiery Downloader; see page 3-14

Using right mouse commands

Use the following instructions to activate job commands with a single right mouse click.

n/a

OTE: This command is available only for jobs in

the Spool area that are not currently held.

Deleted NOTE: If you remove raster from a job in the RIP area, the job is sent to the Spool area.

Possibly deleted and regenerated, depending on whether you change any of settings that require re-RIPping

Saved, and may be changed if job is edited

Unchanged

n/a

TO ROUTE JOBS WITH RIGHT MOUSE COMMANDS:

1. To route a single job in the job list, move the mouse button to the job line and press the right mouse button.

2. Select one of the commands or destinations and release the mouse button.

The command is carried out or the job is routed to the destination you chose. Depending on your choice, the job line may reappear in a different part of the window or a different window, or the job line may be deleted.

2-25 Job Log window

3. To route multiple jobs at the same time, select the jobs ﬁrst.

4. With the cursor still in one of the selected job lines, press the right mouse button.

5. Select one of the commands or destinations and release the mouse button.

Click in the job line to select the ﬁrst job. Shift-click to select adjacent jobs; Ctrl-click to select non-adjacent jobs.

OTE: Select jobs with the same job icon; otherwise, the destination options may not

be the same. For example, select multiple jobs in the Spool area, and choose Print.

The command is carried out or the jobs are routed to the destination you chose.

Job Log window

The Job Log is a list of all processed and printed jobs, the date and time they were processed or printed, and all the characteristics of the job. It includes downloaded ﬁles and fonts and RIP and Hold jobs.

At any given time, the Job Log includes only those jobs processed or printed since the Job Log was last cleared. The Job Log can be cleared manually from the Job Log window or automatically (after a certain number of jobs) if the administrator has enabled autoclearing of the Job Log in Setup. The Job Log is also cleared whenever a Clear Server command is executed (see the Conﬁguration Guide).

You can adjust the column widths in the Job Log display by clicking on the column border in the heading and dragging left or right. For more information, see Chapter 3.

2-26 Introduction to the Command WorkStation

When you open the Job Log, you can choose to display all jobs in the current Job Log or just the jobs in a speciﬁed date range. By default, all jobs are displayed. To specify a date range, select Range and enter dates in the From and To ﬁelds; or, click the calendar icons next to the From and To ﬁelds and select dates by clicking on them in the calendars. Use the arrows at the upper corners of the calendars to display different months. After you have speciﬁed the date range, click the Update icon to update the Job Log display with your settings.

Update the Job Log window display

Export the Job Log

Clear the Job Log

Print the Job Log

Updating the Job Log display To update the Job Log window display after specifying

a job range (or at any other time), click the Update icon.

Exporting the Job Log From the Job Log window, you can export the Job Log to a

tab-delimited text ﬁle. The exported ﬁle can be opened with a spreadsheet, database, or word processing application.

Clearing the Job Log The Job Log is stored on the server disk. If it is not cleared

periodically it may become unwieldy. When logged in as an operator or administrator, you can clear the Job Log by clicking the trash icon. The Job Log is cleared whenever an Administrator clears the server or installs new software. In addition, the Job Log can be cleared automatically after every 55 jobs (see below).

2-27 Job properties

Printing the Job Log To print the Job Log, click the printer icon, or choose Print

Pages from the File menu, select Job Log, and click Print.

Printing and clearing the Job Log automatically You can decide how you want to

handle the Job Log. If you have Administrator privileges, you can choose Setup from the Server menu and enter your preferences in the Job Log Setup. You can choose to print the Job Log automatically every 55 jobs, or both print and clear the Job Log automatically every 55 jobs. You can choose the Job Log page size.

Job properties

As an operator or administrator at the Command WorkStation, you can use the Properties command to check and override the print option settings (properties) of all jobs.

You can use this command for several purposes:

• To override a setting based on printed output or other print device conditions

• To change settings for a duplicate of the original job

• To print a single copy of a job before printing the number of copies required by the

user

Viewing and editing job properties

The Properties command lets you view and edit the print option settings of multiple jobs simultaneously. You can use this feature to compare the properties of several jobs and thereby group together jobs with similar settings, if it beneﬁcial for throughput or efﬁciency.

2-28 Introduction to the Command WorkStation

To view the properties of one or more jobs, select the job(s) and choose Properties from the Job menu or the right mouse menu.

For information on using the Properties dialog box to change job settings, see “Overriding print settings” on page 3-12.

Thumbnails and full-screen previews (DocBuilder)

The Command WorkStation includes a powerful DocBuilder tool that allows you to preview and edit raster data. (For information on how to identify a raster data job, see page 2-19.) DocBuilder consists of two thumbnail windows and several pagemanipulation commands (listed in the Page menu).

The DocBuilder tool can be used in the following ways:

• In the Thumbnail A window, you can see thumbnails of the currently printing job,

as it is processed, or of any raster data job (see “Previewing print jobs” on page 3-7).

• From the Thumbnail A window you can open a full-screen preview of a raster ﬁle

(see “Full-screen previews” on page 2-31).

• Using the Thumbnail A and Thumbnail B windows together, you can merge raster

data from more than one ﬁle, even if the ﬁles were printed from different applications on different computer platforms (see below and “Merging raster ﬁles with DocBuilder” on page 3-8).

2-29 Thumbnails and full-screen previews (DocBuilder)

DocBuilder’s merge features eliminate the limitations of particular software applications. You can merge raster pages of documents of different types, even different computer operating systems. You can merge color pages from graphics programs with text pages from a word processor . An outline of D ocBuilder ’s features follows; for more information and applications, see “Merging raster ﬁles with DocBuilder” on page 3-8.

Editing and merging ﬁles with DocBuilder

When you select a raster data job and choose the Thumbnail A or Thumbnail B command (from the Job menu or from the right mouse commands), the corresponding Thumbnail slider opens automatically, displaying thumbnails of the editable ﬁle. To close the Thumbnail slider, click anywhere in the tab along the right edge of the Thumbnail window. When the Thumbnail window is open, the arrows in the tab point to the right, indicating that clicking on the tab retracts the slider.

With the Thumbnail A window you can see thumbnail views of any raster data job— that is, any ﬁle that is currently RIPping, or any ﬁle that has been RIPped and held to disk. You can also use the Thumbnail A window to edit a raster ﬁle—you can change the sequence of pages, delete pages, duplicate pages, and copy pages from other raster ﬁles into the Thumbnail A window. You can save the edited raster ﬁle as a new printable document.

The Thumbnail B window can also display thumbnails of a raster job, and the document displayed in Thumbnail B can be used a source for editing the document shown in Thumbnail A.

Thumbnail B (source)

Thumbnail A (target)

2-30 Introduction to the Command WorkStation

Click here to close the Thumbnail B window

Click here to close the Thumbnail A window

You can merge documents by dragging (copying) one or more entire pages from Thumbnail B to Thumbnail A. This creates a new document in the Thumbnail A window. If you select one or more pages in the Thumbnail A window, the commands in the Page menu give you additional editing possibilities. (The P age menu commands are also made available by right clicking on pages in Thumbnail A.) Multiple undos of Page menu commands are possible.

You can merge pages from multiple documents into the Thumbnail A document by opening documents one after another in the Thumbnail B window. Documents in the Thumbnail B window are view-only, and while you can copy pages from Thumbnail B to Thumbnail A, you cannot edit the Thumbnail B document. A merged document that you create in Thumbnail A can be saved (with a different name) as a new raster data ﬁle.

For more information, see “Merging raster ﬁles with DocBuilder” on page 3-8.

2-31 Thumbnails and full-screen previews (DocBuilder)

Full-screen previews

Double-clicking on any page in the Thumbnail A window opens a full-screen preview of the page. The full-screen preview is a view-only display, and it takes time to retrieve the data. Once begun, the process cannot be canceled.

Click on the left or right arrows at the top left of the full-screen preview to display adjacent pages. Click on the close button (X) at the far right to close the full-screen preview.

Click to view adjacent pages

Click to

close the

full-screen

preview

3-1 Communicating with users

Chapter 3: Managing Print Jobs

This chapter provides some general information about managing printing with the Fiery ZX Color Server and the copier, and gives you some hints on using the Command WorkStation windows to monitor and manage print jobs. It suggests ways to guide users so that their jobs are more likely to print correctly the ﬁrst time. The chapter also follows the course of a print job and shows possible ways to expedite jobs and take advantage of the special capabilities provided by the Command WorkStation.

Communicating with users

The Command WorkStation interface facilitates communication between users and operators. All the same, users who originate print jobs may need to become better informed about the Fiery ZX and the copier so they can choose the appropriate options for their jobs.

What the user needs to know

You or the network administrator should consider supplying some of the following information to your users:

• The name of the printer on the network and the names of servers sharing the printer

• User’s access status

Do all jobs require operator intervention because they go to the Hold queue? If not, which connections are published—Direct and/or Print Queue?

• How long you will hold jobs on the server before you delete them

• List of default printer settings and other settings (from the Conﬁguration page)

• List of installed fonts

Do the users’ applications download fonts automatically? I f not, can users download fonts, should they embed them in documents, or should they supply them to you so you can download them?

• Requirements for Notes ﬁelds (information which appears in the Job Log)

For example, department name, account code, phone number or extension. Is some information mandatory at your site?

• Resident calibration target and date of current measurements

3-2 Managing Print Jobs

• Custom simulations

Are they available? What type of targets do they represent? Users see these print options (CMYK Simulation) and should not select them if there are no custom targets on the server.

• IP address or DNS name of printer so users can access Fiery W ebTools, at least to see

if their jobs have printed

• Installed options: sorting, stapling

• Available media, alternative choices, standard tray/media conﬁgurations

• Information users might ﬁnd in the WebLink web site

• Instructions for setting up the printer on client computers

• Sources of PostScript printer drivers, PPDs, color reference ﬁles, and additional

information

• Recommended PPD settings

• Conﬂicting settings and common PostScript errors

Customizing the Command WorkStation window

You can customize the display of job ticket information in the Queues window by rearranging the headings. The Job Title and User name are always at the left, but you can tighten the columns so you see what you need, and move and add other column headings so the most important information is visible without scrolling. The following procedure is also described on page 2-13.

3-3 Printing server information pages

TO CUSTOMIZE THE QUEUES WINDOW DISPLAY:

1. Right-click in the column heading.

A menu appears. The Add submenu lists the headings that are not already displayed.

2. Choose the options you want to display, and the sequence in which you prefer to view them.

Add, delete, or move a column by holding down the right mouse button on the name of the appropriate column heading; release the button after choosing one of the menu options:

Add one of the listed columns to the display at your mouse position. Move Left, Move Right—move the selected column left or right. Delete the selected column.

The Job Title and User columns are required—all others are optional.

3. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and dragging to the left or right. You can change the column widths at any time.

Printing server information pages

Using the Print Pages command from the File menu you can print various special pages of information stored on the Fiery ZX. These include:

• Configuration—Prints the Conﬁguration page, which gives the current server and

• Test Page—A Test Page enables you to conﬁrm that the Fiery ZX is properly

• Control Panel Map—Prints the Control Panel Map, which is an overview of the

screens you can access from the Control Panel. For information about using these screens to set up the Fiery ZX, see the Conﬁguration Guide.

3-4 Managing Print Jobs

• Font List—Prints a list of all fonts currently resident on the Fiery ZX hard disk.

• Color Chart—Prints samples of the RGB, CMY, and PANTONE colors available

from the Fiery ZX.

• Job Log—Prints a log of the last 55 jobs processed or printed. For information on

the ﬁelds in the Job Log and on printing it in other forms, see “Using the Job Log” on page 3-19.

Workﬂow scenarios

The workﬂow at your site will depend on the number and complexity of jobs and the amount of responsibility given to the operator. This section suggests some ways you might interact with a job.

Scenario 1 At this site, the Print queue is enabled, and anyone at the Command W orkS tation can view the progress of jobs. A small job is sent to a server and copier that are not busy . You watch the job progress from the top to the bottom of the Queues window .

The green light on the Fiery ZX ﬂashes, the network icon blinks; on the Command WorkStation the Spool status bar is animated and the job title appears. As soon as spooling has ﬁnished, the Spool status bar is cleared and the RIP status bar animates. Almost immediately thereafter, the RIP status bar is cleared and the Print status bar animates. The printed job is listed below the Print status bar and the job pages emerge from the copier. You move it to the mailbox of the person who sent the job.

Scenario 2 At this site, all jobs come to the Hold queue and therefore require operator intervention to proceed.

Again, the green light on the Fiery ZX ﬂashes, the network icon blinks, the Spool status bar is animated, and now in the Spool area (below the status bar) the job title comes into view . In a few moments the job is on the list, and you have time to scan the headings for the job ticket information—media type, copies, and pages.

Are you ready for this job to print? Do other jobs have priority? What is the job for— is it ﬁnal output or a test print? The ﬁrst choice is whether to put the job in the print queue or hold it before processing it further . If you do nothing, the job remains in the Spool area, and the ﬁle remains on the server disk.

3-5 Workﬂow scenarios

Perhaps this is a routine job and does not call for special handling. You right-click the job and choose Print. You notice the RIP status bar animate, and almost immediately, the Print status bar animates. The printed job is listed below the Print status bar and the job pages emerge from the copier.

Scenario 3 Everyone has discover ed the copier on the network and jobs are coming in rapidly . You right-click several routine jobs in the Spool area and choose Print to let the server print them one after the other. You choose Print and Hold if you kno w you will be reprinting the job soon. You remove printed jobs from the output trays and replenish media.

While some jobs are ﬂowing through the queues and printing, you are preparing for jobs that require more attention, such as obtaining special paper, using DocBuilder to merge two documents, or notifying the originator of a job that a PostScript error occurred.

Before you load special paper, you make sure all pending jobs are in holding areas. When an especially important job is spooled for RIPping, you right-click Process Next.

Using the copier

If you have a copier job that has priority over the spooled incoming print jobs you can temporarily close the Fiery ZX connection to the copier and then re-open it when you have ﬁnished copying.

When there are no active printing jobs competing for the copier engine (no white job lines in the Spool or RIP area), you do not need to suspend printing to make copies.

TO GIVE THE COPIER TOP PRIORITY AND LATER RESTORE PRINTER PRIORITY:

1. From the Server menu, choose Suspend Printing.

This suspends printing temporarily. Jobs continue to spool and RIP on the server as long as disk space and RAM are available.

2. When you have ﬁnished with the copier job, choose Resume Printing from the Server menu.

The printing connection between the Fiery ZX and the copier is reopened and printing resumes.

3-6 Managing Print Jobs

Using the copier as a scanner

Scanning requires that you place the scan original on the copier, and that you run Photoshop from a networked workstation. In a high-volume printing environment, however, remote users who want to scan might have to wait for a connection to the Fiery ZX.

Under those circumstances you or another operator may prefer to take over the scanning function. Ideally, you would set up a networked workstation near the copier and run Photoshop. From this workstation you can scan jobs for users in the slow printing times.

Canceling jobs

You may need to cancel a job after it has been routed for processing or printing.

• Canceling jobs queued for printing—Click the job line and with a right mouse

command choose Hold if you plan to print the same job later, or Delete if you don’t.

• Canceling jobs during processing—While a job is being RIPped, and its name

appears in the RIP status bar, choose the Cancel RIPping command from the S erver menu or right-click on the RIP status bar and choose Cancel RIPping.

When the RIP job is canceled, the Canceling message appears in the RIP status bar and on the Fiery ZX Control Panel. The name of the canceled job appears in the J ob Log.

• Canceling jobs during printing—While a job is printing, and its name appears in

the Print status bar, choose the Cancel Printing command from the Server menu or right-click on the Print status bar and choose Cancel Printing.

When the print job is canceled, Canceling appears in the Print status bar and on the Fiery ZX Control Panel.The name of the canceled job appears in the Job Log.

NOTE: Canceled jobs may be partially printed, and may include pages with one or more

missing color planes, or pages that are completely blank.

• Canceling at the Control Panel—If you are at the Fiery ZX, the most direct way to

cancel a job is to press the top button on the server Control Panel while you can read the name of the job that is processing or printing. For more information on the Control Panel, see Chapter 1.

3-7 Previewing print jobs

Previewing print jobs

Y ou can use the Thumbnail A window to preview pages of the currently rasterizing job . You can also use Thumbnail A, as well as Thumbnail B, to preview any raster data job in the RIP or Print areas.

The thumbnail windows also allow you to open an editable thumbnail view of a held raster job in the RIP area and perform electronic collation or document merging. This feature, called DocBuilder, is described on page 3-8.

Previewing the currently rasterizing job

To see the progress of jobs as they are rasterized, you can leave the Thumbnail A window open in RIP preview mode.

TO VIEW THUMBNAILS OF THE CURRENTLY RIPPING FILE:

1. Click the Thumbnail A tab at the right of the Queues window to open the slider.

Click to display the currently rasterizing job

2. Click the RIP preview icon at the left side of the window.

In this mode, Thumbnail A displays each page of the currently processing job after it has been rasterized.

Click to close the

thumbnail window

3. Choose a ﬁle in the Spool area and select RIP and Hold, Print, or Print and Hold.

As pages are RIPped, they are displayed in the Thumbnail A window.

4. When you have ﬁnished viewing, click the Thumbnail A tab to close the thumbnail window.

3-8 Managing Print Jobs

TO VIEW THUMBNAILS OF ANY RASTER DATA FILE :

1. Select any raster data job in the RIP or Print area

2. Choose Thumbnail A or Thumbnail B from the Job menu.

If you choose Thumbnail A, make sure the raster data preview icon (at the left side of the window) is selected.

Raster data preview icon

Click to close the

thumbnail window

3. When you have ﬁnished viewing, click the Thumbnail A or Thumbnail B tab to close the thumbnail window.

Merging raster ﬁles with DocBuilder

The ability to work with raster ﬁles gives you new opportunities to combine documents from different sources into a single printer ﬁle. For example, you can combine full color covers and chapter head pages created in a page layout application with two-color text pages created in a document processing application. Or, you can customize a slide presentation by inserting slides from a different presentation.

You can display two raster ﬁles at once: a source ﬁle and a target ﬁle. The target ﬁle is displayed in the Thumbnail A window, the source in Thumbnail B.

NOTE: You cannot create a new PostScript ﬁle in this process; you must print the

rasterized merged ﬁle, which has references to the original PostScript ﬁles. Before editing or merging ﬁles with DocBuilder , make sur e the source ﬁles were RIPped using the print option settings you want for the ﬁnal output. Raster ﬁles edited in DocBuilder cannot be reRIPped.

TO VIEW AND EDIT RASTER DATA JOBS:

Click to open a full-screen preview of the page

Click to duplicate a page

3-9 Previewing print jobs

1. Select a raster data job and choose Thumbnail A from the Job menu.

The ﬁle must be a held raster job in the RIP area.

2. In the Thumbnail A window, right-click a thumbnail image to see the commands available for pages in Thumbnail A.

These commands can also be accessed from the Page menu (see page 2-9) as well as from buttons along the left side of the Thumbnail A window (see illustration below).

Click to delete a page

Delete deletes the currently selected page. Duplicate duplicates the currently selected page. Open Preview opens a full-screen preview of the currently selected page (see “Full-

screen previews” on page 2-31).

Undo undoes the previous DocBuilder command—this command is available only from

the Page menu.

3. When you are ﬁnished editing, click the Thumbnail A tab.

If you have edited the job, you are prompted to save the job (click Yes) and enter a new name.

4. Enter a new name and click OK.

The new raster ﬁle is now in the RIP area, ready to print. If you saved the edited ﬁle with a new name, the original source ﬁle remains held in the RIP area.

3-10 Managing Print Jobs

TO MERGE TWO RASTER DATA JOBS:

1. In the Thumbnail A window, display the document you wish to edit.

The ﬁle must be a held raster job in the RIP area.

2. Right-click another source document ﬁle (a held job with a raster icon) and select Thumbnail B.

The Thumbnail B tab opens a second thumbnail view which cannot be edited but can be a source for pages added to the document in Thumbnail A.

NOTE: To merge documents, the page sizes of the source document and the target

document must be the same.

3. In the Thumbnail B window, click once on a page or a range of pages to select it; then release the mouse button and click and drag to paste it in a different location.

Drag the single-page or multi-page icon to the new location in the Thumbnail A pages. Drag a Thumbnail B page o ver a page in Thumbnail A to replace the page, or drag the icon to a new position between pages or before or after a page in Thumbnail A.

Page insertion icons:

…

Single-page icon Multi-page icon

Thumbnail B

Page 4 copied from the document in Thumbnail B

3-11 Previewing print jobs

You can use Ctrl-Click to select multiple, non-sequential pages in Thumbnail B. Multiple undos are available; use Ctrl-Z to undo all the way back to your ﬁrst edit.

There is no Redo function.

4. To close the Thumbnail view, click once on the same tab you used to open it (Thumbnail A or Thumbnail B tab).

5. If you have edited Thumbnail A, you are prompted to save the job (click Yes) and enter a new name. Enter a new name and click OK.

The new raster ﬁle is now in the RIP area, ready to print, together with the original source and target ﬁles.

3-12 Managing Print Jobs

Overriding print settings

When logged in as Operator or Administrator at the Command WorkStation, you can view and override user job settings for any job in the Queues window. Using the Properties dialog box, you can view and override job settings for a single job or for multiple jobs at once. When viewing multiple jobs, you can override settings for each job independently or override a setting for all the jobs at once.

• To view the properties for a single job, double-click the job line or select the job and

choose Properties from the Job menu or right mouse menu.

• To view the properties for multiple jobs at once, shift-click to select contiguous jobs,

or Ctrl-click to select non-contiguous jobs, and choose Properties from the Job menu or right mouse menu.

NOTE: If you want to retain a copy of the job with its original settings, duplicate the job

and rename the duplicate before you change any settings (see “Job commands” on page 2-23).

To override a setting for a single job, right click on the current setting and select the override setting from the pop-up list.

3-13 Overriding print settings

To override settings for all jobs listed in the Properties dialog box, right click on the name of the print option (the row header) at the left of the dialog box and select the override setting from the pop-up list.

The Properties dialog box displays all the job settings encoded by the P ostScript printer driver that can be decoded by the Fiery ZX. If you (as operator) have not changed anything, these are the settings a user entered before sending the job.

For information on print option settings, see the Printing Guide.

3-14 Managing Print Jobs

Downloading ﬁles and fonts

From the Command WorkStation you can download a variety of ﬁle types, as well as fonts, to the Fiery ZX. These ﬁles and fonts can be located anywhere on the network or on an external device connected to the Command WorkStation computer. You browse to locate the ﬁles and fonts, select them, and add them to a list of items to be downloaded. You can specify a limited number of print option settings for ﬁles that you download (see page 3-16).

To download fonts, the Direct connection must be used. If the Direct connection is not currently enabled in Setup, see the Conﬁguration Guide for instructions on how to enable it.

You cannot download TrueType fonts. If you are using TrueType fonts in Windows, you can print them by converting them to Adobe Type 1 fonts. To do this with the Adobe PostScript printer driver, click the Fonts tab and set up the Font Substitution Table as necessary. To do this with the Windows 3.1x printer driver, select the “Send to Printer as Adobe Type 1” command in the Advanced Options dialog box.

The Manage Fonts command pro vides another way to download fonts to the F iery ZX (see page 3-17).

3-15 Downloading ﬁles and fonts

TO DOWNLOAD FILES OR FONTS:

1. Choose Download from the Job menu, or right click on the Spool status bar and select Download.

The Fiery Downloader opens.

For fonts, choose Direct connection

2. Choose the ﬁle types to display from the Files of type menu.

You can leave this at the default All Known Formats or select All Files. All Known

Formats

You can download ﬁles and fonts in the same batch; however, fonts should be downloaded ﬁrst if they are needed for subsequent ﬁles.

3. Select the Queue to which you will download the ﬁles.

The options available to you in this menu depend on the print connections currently enabled in Setup. The potential selections are the Print queue, Hold queue, or Direct connection. If your administrator has not enabled one or more of these connections, you cannot select it.

To download fonts, you must use the Direct connection.

lists all ﬁles in supported formats; All Files lists all ﬁles.

3-16 Managing Print Jobs

4. Select the ﬁlename and click Add (File[s]).

5. To change the attributes of a ﬁle to be downloaded, select it and click Options.

PDF ﬁles are always spooled to the Fiery ZX hard disk before being printed. Even if you select Direct connection, PDF ﬁles are sent to the Print queue (or to the Hold queue if the Print queue is not enabled).

The File name ﬁeld displays the name of the selected ﬁle before you click Add. You can navigate to different drives and directories to select ﬁles and fonts to

download. To select multiple sequential ﬁles, select the ﬁrst ﬁle and then Shift-click the last ﬁle.

Control-click to select multiple non-sequential ﬁles. If you change your mind about a ﬁle, select the ﬁlename in the Files to be Downloaded

list and click Remove.

The Options dialog box for PostScript and EPS ﬁles is different from that for PDF ﬁles, as explained below.

PostScript options PDF options

6. Specify the following information in the dialog box and click OK.

The options you set apply only to the selected ﬁle. You can set different options, or leave the default settings, for each ﬁle.

Copies—Specify the number of copies.

3-17 Downloading ﬁles and fonts

Brightness (PostScript and EPS ﬁles only)—Change the Brightness setting if a ﬁle

appears to be too dark or too light. Select 85% for a substantially lighter image, 115% for a substantially darker image, or one of the options in between.

NOTE: Some applications, including Adobe Photoshop, provide transfer functions that

let you specify density settings for an image. If the ﬁle you are printing includes transfer functions, the Brightness option has no effect. For more information on using transfer functions, see the documentation for your application.

‘showpage’ (after EPS ﬁles only)—In most cases, you do not need to use this option.

Select the ‘showpage’ option only if an EPS ﬁle fails to print without it. This option adds a ‘showpage’ PostScript language command at the end of the print job. Some applications omit this necessary PostScript language command when they generate EPS ﬁles. Select this option when printing EPS ﬁles generated by these applications. If you select this option unnecessarily, extra blank pages may print.

If you experience problems downloading EPS ﬁles, you can print the ﬁle directly from the application in which you created it.

Page Range (PDF ﬁles only)—Specify the page range you want to print.

7. Click Download.

To cancel downloading, press Escape.

Managing server fonts

The Fiery ZX-9 Color Server includes a number of built-in printer fonts. You can download additional fonts to the Fiery ZX using the Manage Fonts command (see below) or the Download command (see page 3-14). Users on the network can also download fonts to the server using the Fiery Downloader (see the Printing Guide). Downloading fonts, either from the Command WorkStation or with the Fiery Downloader, requires that the Direct connection is enabled in Setup (see the Conﬁguration Guide).

NOTE: The Manage Fonts command is available only if you logged in as Administrator.

3-18 Managing Print Jobs

Although no special privileges are necessary to download fonts, Administrator privileges are required to remove fonts from the server. The built-in printer fonts are locked and cannot be removed by anyone.

To print a list of fonts currently resident on the Fiery ZX, use the Print Pages command (see page 3-3).

TO ADD OR DELETE FONTS:

1. Choose Manage Fonts from the Server menu.

Locked fonts

Downloaded fonts

Click to download additional fonts

Click to delete font(s)

Click to update the font list display

2. The Server Fonts window displays Add, Delete, and Update buttons.

To download additional fonts to the Fiery ZX, click Add and refer to the instructions on page 3-14.

To delete a font, select it in the font list and click Delete. Shift-click to select multiple fonts.

NOTE: The printer fonts included with the Fiery ZX (built-in fonts) are locked. These

fonts appear with a lock icon next to the name and cannot be deleted. To refresh the font list display, click Update.

3-19 Using the Job Log

Using the Job Log

Chapter 2 introduced the Job Log, which is the list of all processed and printed jobs, including the date and time they were printed, and all the characteristics of the job. It explained that the Administrator can set Job Log preferences for clearing and printing the Job Log automatically, and for Job Log page size (page 2-25).

After displaying the Job Log you can print it (using either the Print icon or the Print Pages command), or export it to a tab-delimited ﬁle. The exported Job Log ﬁle can be imported into a spreadsheet or word processing application for job accounting purposes. If only a portion of the Job Log is displayed (such as jobs for the current day), only that portion of the Job Log is exported or printed.

After printing or exporting the entire Job Log, you may want to clear it; you clear the Job Log by clicking the Delete (trash can) icon.

Icons appear above the Job Log. The icons are:

Update Click to update the information in the Job Log window

Print Click to print the currently displayed portion of the

Job Log

Export Click to export the currently displayed portion of the

Job Log to a tab-delimited ﬁle

Delete Click to delete the Job Log (you will be asked for

conﬁrmation)

Calendar Click to display a calendar and specify a date range.

3-20 Managing Print Jobs

The Job Log window displays a list of all the jobs and the following information about them: status, document name, user, date, start time, end time, process time, size, device, page size, media, number of originals, number of color pages, number of black and white pages, and total number of pages.

The text in the Status column provides information about the job: OK The job was printed normally Cancel The job was canceled before printing was completed Error An error occurred during processing or printing

The information in the Note 1 and Note 2 ﬁelds is displayed if users entered this information when they printed.

NOTE: The Notes fields are supported only for jobs printed with the Adobe PostScript

printer drivers provided on the User Software CD. They are not supported for jobs printed from Windows NT 4.0.

Use the scroll bar at the bottom of the window to view all the ﬁelds in the Job Log window.

3-21 Server management commands

Server management commands

The following Server menu commands are used to manage server performance, conﬁguration, and status. Some of these commands are available only when logged in as Administrator.

• Calibrate—Opens the Fiery Print Calibrator (see Chapter 6 and Chapter 7)

• Reboot—Causes the Fiery ZX to be rebooted, just as if you selected Reboot from the

Control Panel (see page 1-5)

• Clear—Clears all jobs in all server queues as well as the Job Log.

• Setup—Invokes Fiery Setup (see the Conﬁguration Guide)

• Manage Fonts—Allows you to delete fonts from, as well as add fonts to, the F iery ZX

(see page 3-17)

4-1 Fiery WebTools

Chapter 4: Overview o f Fiery W ebTools

This chapter introduces Fiery WebTools and provides instructions on their usage. For more information on certain Fiery WebTools you are referred to other chapters in this book and to other manuals in the documentation set.

Fiery WebTools

Fiery WebTools are utilities that reside on the Fiery ZX but can be accessed over the network from a variety of platforms. The Fiery ZX has a home page that lets remote users view server functions and manipulate jobs.

Fiery WebTools can be used on Windows 95, Windows NT 4.0, and Mac OS client computers with certain Internet browsers that support the Java language. For speciﬁc information on the browsers supported with Fiery WebTools, see Getting Started.

Access privileges

The Fiery ZX system allows the site administrator to choose and implement a level of access and control appropriate for your particular site. There is a spectrum of control which can be implemented; the levels of access allowed to remote users depend on whether the administrator has enabled use of the Fiery WebTools, and whether or not a password is required to use the job management features of the Fiery WebTools.

If you have been given the Operator password, you can manage job ﬂow and override print settings of your jobs with the Fiery WebSpooler. If not, you can still track the status of your jobs with the Status tool, and with the Fiery WebSpooler as a Guest. Check with your site administrator for information on your Fiery WebTools access privileges.

4-2 Overview of Fiery WebTools

Using Fiery WebTools

Fiery WebTools are accessed from the Fiery ZX home page.

WebTool: Summary: For more information:

Status Shows you the jobs currently processing

and printing.

W ebSpooler Allows you to view , manipulate, r eor der,

reprint, and delete jobs currently spooling, processing, or printing on the Fiery ZX. It also allows you to view, print, and delete the Job Log.

WebLink Provides a link to another web page,

provided you have a valid Internet connection. The WebLink destination is initially set to www.efi.com/weblink/xerox. From this page, you can link to either the Xerox home page or the Electronics for Imaging home page (www .eﬁ.com). The WebLink destination can be changed; this function requires the Administrator password, if one has been set.

Installer Allows you to download Fiery ZX

printer ﬁle installers directly from the server.

See the Printing Guide

See “Tracking and managing jobs with the Fiery WebSpooler” on page 5-1

See the Printing Guide and the

Conﬁguration Guide

See Getting Started

4-3 Using Fiery WebTools

TO ACCESS FIERY WEBTOOLS :

1. Start up your Internet browser application.

2. Enter the IP address or the DNS name of the Fiery ZX.

Check with the operator or administrator for this information. The Fiery ZX home page appears.

3. Click one of the buttons at the left to select one of the Fiery WebTools.

Move the cursor over the buttons to display information about the selections.

5-1 Tracking and managing jobs with the Fiery WebSpooler

Chapter 5: Fiery W ebSpooler and Fiery Spooler

The Fiery WebSpooler and the Fiery Spooler for Windows are job management tools that duplicate many of the functions and features of the Command WorkStation.

• The Fiery WebSpooler, one of the Fiery WebTools, is accessed with an Internet

browser and the Fiery ZX home page (see Chapter 4).

• The Fiery Spooler is installed from the User Software CD. To use the Fiery Spooler,

users need only a network connection to the Fiery ZX. For Windows computers, the Fiery Spooler requires a TCP/IP network connection.

The interface of the Fiery Spooler for Windo ws computers is virtually identical to that of the Fiery W ebSpooler. M oreo ver, the interfaces of these tools are so similar to that of the Command WorkStation that this chapter often refers you to Chapters 2 and 3 (on the Command WorkStation) for information about icons and commands that is common to all three tools.

The interface of the Fiery Spooler for Mac OS computers is signiﬁcantly different from that of the other utilities. It is described in detail at the end of this chapter.

Tracking and managing jobs with the Fiery WebSpooler

Y ou can use the Fiery WebS pooler (and the F iery Spooler for Windows) to perform the following functions from your workstation:

• Override current job option settings

• Delete jobs and cancel processing

• Duplicate or rename jobs

• RIP a job and hold the raster data

• Hold jobs in the spooled area or the RIPped area

• Remove raster data from RIPped ﬁles

• Change the priority of jobs

• Edit and merge raster data jobs (DocBuilder)

• Display, print, save, or delete the Job Log

5-2 Fiery WebSpooler and Fiery Spooler

Most of these functions require the Operator password. However, even without the Operator password, you can log in to the Fiery WebSpooler as Guest with view-only privileges.

NOTE: Most Fiery WebSpooler commands function identically to those of the

Command WorkStation. For more information on speciﬁc commands, see Chapters 2 and 3.

TO ACCESS THE FIERY WEBSPOOLER WINDOW:

1. From the Fiery ZX home page window, click WebSpooler.

For instructions on how to access the Fiery ZX home page window, see page 4-3.

2. To log in as Operator, enter the Operator password and click OK. To log in as Guest, click OK, without entering any password.

If the administrator has not set a Operator password in Setup, you are not prompted for a password.

The Fiery WebSpooler display appears in a new browser window.

5-3 Tracking and managing jobs with the Fiery WebSpooler

About the Fiery WebSpooler window

Like the Command WorkStation, the Fiery WebSpooler is a window to view Fiery ZX and copier functions, and an interface from which you can control those functions.

The Fiery WebSpooler window is divided into three areas by Spool, RIP, and Print status bars. When the Fiery ZX receives print jobs, the Fiery WebSpooler window becomes a dynamic display, ﬁlled with the names of jobs and their characteristics.

The Spool, RIP, and Print areas of the Fiery WebSpooler window represent the stages of printing a job. Jobs come in at the top level (Spool) and drop down to the Print level, unless they are held along the way.

The job icons displayed in the Fiery WebSpooler window are explained in “Job icons” on page 2-19.

Spooled jobs—Jobs listed in the area below the Spool status bar are stored on the

Fiery ZX disk. Jobs can be routed to this area for holding; held jobs are in PostScript form and are listed on a yellow background.

RIPped jobs—Jobs listed in the area below the RIP status bar ar e ready to print. They

have already been rasterized (RIPped, or processed for printing) and are waiting, in order , for access to the printer. Rasterized jobs can also be held; held jobs are listed on a yellow background.

Printed jobs—Jobs listed in the area below the Print status bar have already been

printed. Printed jobs can be stored on the Fiery ZX disk. The number of jobs that can be stored (from 1 to 99) is deﬁned in Setup.

If you are logged in as Operator, you can interact with a job wherever it appears in the window by selecting it and choosing a command from the Job menu, or by doubleclicking the job and setting override options. See “Manipulating job options and job ﬂow” on page 5-4 for information.

Errors—Jobs with an error are shown in red. To display the error, double-click the job

line.

5-4 Fiery WebSpooler and Fiery Spooler

NOTE: If your job does not appear anywhere in the Fiery WebSpooler window, it may

have already been printed; if so, it will appear in the Job Log. To view the Job Log, choose Show Job Log from the Windo w menu. (F or more information on the J ob Log, see page 5-7.)

Manipulating job options and job ﬂow

Using the commands in the Job menu, you can alter the destinations, priorities and other characteristics of jobs that appear in the Fiery WebSpooler window.

To understand the effect each of these commands has on a job, you need to understand the way the Fiery ZX handles PostScript and raster data, and how jobs are activated or held in the various stages of processing. See Chapter 2 for this background information before manipulating jobs with the Fiery WebSpooler. Also, the commands in the Fiery WebSpooler Job menu have identical counterparts on the Command W orkS tation. F or background and information about these commands, see Chapters 2 and 3.

Choose this command

from the Job menu:

Delete Job(s) Delete the job(s) from the list Deleted Duplicate Job(s) Duplicate one or more selected PostScript data

jobs in the Spool or Print areas (creates a reference to the original job, with the same name)

To do this: Raster data is:

n/a (The Duplicate command is not available for raster jobs)

5-5 Tracking and managing jobs with the Fiery WebSpooler

Choose this command

from the Job menu:

Rename Rename the job (P ostScript ﬁle with or without

raster)

Hold

RIP and Hold Print Print the job in its turn (RIP it ﬁrst if it does

Print and Hold (like the PPD option Save Fast Reprint)

Process Next Give top priority to this job

Remove Raster

Hold the job in the current place (except for a printed job, which is moved to the Spooled or RIPped area)

RIP the job and hold it in the RIPped area Held in RIPped area indeﬁnitely

not have raster data). Keep the printed job in the Printed area until the job limit is reached

Print the job in its turn (RIP it ﬁrst if it does not have raster data) After printing, hold the PostScript data and the raster in the RIPped area

Print the job (or RIP and print) as soon as the processor and copier are free, before other waiting jobs

Remove the raster from a job that has raster data; leave the PostScript job in place

To do this: Raster data is:

Unaffected

Held in RIPped area indeﬁnitely, if included with job

Temporarily held in RAM until memory is needed for another job

Held in the RIPped area indeﬁnitely (saved to disk)

Held in RAM after printing (can be selected in the Printed area while it remains there), or, Held in RIPped area (saved to disk) if destination was RIP and Hold

Deleted

Override Print Settings Change the print options for the job

(see page 5-6)

Thumbnail A Open the selected raster data job in the

Thumbnail A window where you can view a full-screen preview of the job, edit the job, or merge it with raster data from other jobs

Thumbnail B Open the selected raster data job in the

Thumbnail B window for viewing or for merging into a job in the Thumbnail A window

Deleted and regenerated, if the newly selected options require reRIPping, or reprinted with the new settings, if none require reRIPping

Saved, and may be changed if job is edited

Unchanged

Indicates reRIPping is required

5-6 Fiery WebSpooler and Fiery Spooler

Overriding job option settings

To change the job options of a job, double-click the job line or select the job and choose Override Print Settings from the Job menu. Scroll down to see all the various job options.

The options you set here are the same ones you set from the P rint dialog box when you print from an application. See the Printing Guide.

NOTE: For some options, changing the setting requires that the job be reRIPped; these

options show an icon to the left of the option name.

5-7 Tracking and managing jobs with the Fiery WebSpooler

Thumbnails and full-screen previews (DocBuilder)

Like the Command WorkStation, the Fiery WebSpooler includes a powerful DocBuilder tool that allows you to preview and edit raster data. DocB uilder consists of two thumbnail windows and several page-manipulation commands (listed in the Page menu). The DocBuilder tool can be used in the following ways:

• In the Thumbnail A window, you can see thumbnails of the currently printing job,

as it is processed, or of any raster data job.

• From the Thumbnail A window you can open a full-screen preview of a raster ﬁle.

• Using the Thumbnail A and Thumbnail B windows together, you can merge raster

data from more than one ﬁle, even if the ﬁles were printed from different applications on different computer platforms.

The DocBuilder tool in the Fiery WebSpooler functions identically to that in the Command WorkStation. For information on using DocBuilder, see Chapters 2 and 3.

Using the Job Log

From the Fiery WebSpooler, you can view and print a log of all jobs printed by the Fiery ZX, including jobs downloaded with the Fiery Downloader.

NOTE: If you logged in as Operator, you can delete the Job Log from the

Fiery WebSpooler (see page 5-9).

TO DISPLAY THE JOB LOG:

1. Choose Show Job Log from the Fiery WebSpooler Window.

5-8 Fiery WebSpooler and Fiery Spooler

2. Click All or specify a date range.

3. Click OK.

The Job Log appears in a new browser window.

The Job Log displays each job and the following information: document name, user name, date, start time, end time, process time, ﬁle size, device, paper size, media, number of originals, number of color pages, number of black-and-white pages, and total number of pages.

The Status column provides the following information about jobs:

OK ERROR CANCEL

The job was printed normally. An error occurred during processing or printing. The job was canceled before printing was completed.

5-9 Fiery Spooler for Windows computers

TO PRINT THE JOB LOG:

• Choose Print Job Log from the Fiery WebSpooler File menu, or click the printer icon.

The Job Log is printed to the Fiery ZX.

TO DELETE THE JOB LOG (REQUIRES THE OPERATOR PASSWORD):

1. Choose Delete Job Log from the Fiery WebSpooler File menu, or click the trash icon.

2. Click OK to delete the Job Log.

Fiery Spooler for Windows computers

For Windo ws 95 and Windows NT 4.0, the Fiery S pooler interface is almost identical to that of the Fiery WebSpooler, and both interfaces are very similar to the job management interface of the Command WorkStation. For details on the icons and commands in the Fiery Spooler (and Fiery WebSpooler) see Chapters 2 and 3.

NOTE: A TCP/IP network connection is necessary to use Fiery Spooler on a Windows

computer. For more information, see Getting Started.

TO LAUNCH FIERY SPOOLER ON A WINDOWS COMPUTER:

1. Double-click the Fiery Spooler icon or choose Fiery Spooler from the Start>Programs menu.

2. Select the Fiery ZX in the Chooser window that appears.

For information on setting up the connection to the server, see Getting Started.

3. Click OK.

The Fiery Spooler main window appears.

For information on using Fiery Spooler for Windows computers, see “Tracking and managing jobs with the Fiery WebSpooler” on page 5-1 and Chapters 2 and 3.

5-10 Fiery WebSpooler and Fiery Spooler

Fiery Spooler for Mac OS computers

For Mac OS computers, the Fiery Spooler interface and functionality differs from the Command WorkStation, the Fiery WebSpooler, and the Windows version of Fiery Spooler.

On a Mac OS computer, Fiery Spooler jobs can be in one of the following queues: Print Normal print jobs sent to the Fiery ZX appear in the Print queue. You

can move and manipulate these jobs as described below.

Hold Jobs sent to the Hold queue remain in the queue until they are moved to

the Print queue or deleted. If you need to print the same document frequently, you can send it to the Hold queue and move a copy of the job to the Print queue every time you need to print it. You can also send large jobs to the Hold queue and then move them to the Print queue when other users are not printing.

Printed The jobs most recently sent to the Fiery ZX are saved in the Printed

queue. You can drag these jobs back to the Print queue to print additional copies. The number of jobs saved in the Printed queue is set by your system administrator in Setup on the Fiery ZX Control Panel.

Jobs in the queues are stored on the Fiery ZX hard disk. Make sure that you leave enough space on the hard disk for fonts and other Fiery Spooler jobs.

You can use the Fiery Spooler Job Log to view information about jobs printed to the Fiery ZX for job accounting purposes, or saved for reference. The Job Log can be printed to the Fiery ZX or saved as a ﬁle and viewed in other applications.

TO LAUNCH FIERY SPOOLER ON A MAC OS COMPUTER:

1. Double-click the Fiery Spooler icon.

2. If your network is divided into zones, select the zone in which the Fiery ZX is located.

3. Select the Fiery ZX in the list of servers that appears.

Server name or IP address of Fiery ZX

Current Print and RIP status

Name of the job currently printing

Name of the job currently processing

Scroll list of every document sent to the Print queue

Scroll list of every document sent to the Hold queue

Jobs with PostScript errors appear in Printed queue with Alert icon

5-11 Fiery Spooler for Mac OS computers

4. Click Connect.

The Fiery Spooler main window appears.

Available space on Fiery ZX hard disk

The job list includes information about the document name, user name, time and date sent, print device, and ﬁle size.

The window is split into regions that correspond to the different queues and steps in the printing process. You can click and drag a job to the Print or Hold region of the window to move it to the corresponding queue.

5-12 Fiery WebSpooler and Fiery Spooler

Buttons appear above the scroll list. The buttons are: Update Click this button to update the information in the Fiery Spooler main

window.

Duplicate and Print

Print Drag a document onto this button or select the document and click

Hold Drag a document onto this button or select the document and click

Delete/ Cancel

The icons provide information about the job:

Printing Printing icon The job that is currently printing appears in this list; it can be selected

Waiting Printing icon Jobs that have been processed and are waiting to print appear in this

Ripping RIP icon Jobs that are processing appear in this list; they can be selected and

Print Print icon Jobs that have not been processed appear in this list, in the order they

Hold Hold icon Jobs in the Hold queue appear with the Hold icon. You can move the

Drag a document onto this button or select the document and click this button to duplicate it and put the duplicate in the Print queue.

this button to print it to the Print queue.

this button to move it to the Hold queue.

Drag a document onto this button or select the document and click this button to delete it or cancel processing or printing it. You will be asked to verify that you want to delete the job. You can eliminate the veriﬁcation notice by turning off the Conﬁrm ﬁle deletion option in the Preferences dialog box.

and deleted to cancel printing.

list, but they are dimmed because their settings cannot be changed and they cannot be moved or canceled.

deleted to cancel processing.

will be processed and printed. The jobs can be selected and deleted to cancel processing and printing.

job to the Print queue to print it.

5-13 Fiery Spooler for Mac OS computers

Printed Printed icon Jobs that have been printed are saved in this list. J obs are stor ed in the

Printed queue until the limit set by your system administrator in Setup on the Fiery ZX Control Panel is reached. The jobs can be selected and deleted from the Fiery ZX hard disk.

Printed Alert icon If a PostScript error occurred while a job was printing, it appears in

the Printed queue with an Alert icon next to it. You can double-click the Alert icon to display the error message. The jobs can be selected and deleted from the Fiery ZX hard disk.

TO SET FIERY SPOOLER PREFERENCES:

1. Choose Preferences from the Edit menu.

The Preferences dialog box appears.

You can use this window to specify that the Fiery ZX:

Update Automatically every n seconds or Update Manually—This option lets you

specify whether the Fiery Spooler main window is automatically updated every 20 seconds (or at an interval that you set), or whether it is updated only when you choose the Update command from the Window menu. By default, the Fiery Spooler main window is updated automatically every 20 seconds.

NOTE: When automatic updating is on, data is coming from the Fiery ZX across the

network very frequently. This data adds to the network trafﬁc, and may slow down other network jobs. For optimum network performance, turn off automatic updating in the Fiery Spooler Preferences dialog box; when you want to view updated information in the Fiery Spooler window, choose Update from the Window menu or click the Update button.

Conﬁrm ﬁle deletion—Select this if you want a conﬁrmation dialog box to appear

before you delete a ﬁle.

5-14 Fiery WebSpooler and Fiery Spooler

2. If you selected Manual updating in the Preferences window, choose Update from the Window menu to update the information in the Fiery Spooler main window.

Duplicating, copying, moving, and deleting jobs

Users monitor their own print jobs. The Fiery ZX system administrator (or anyone with Fiery Spooler Password access) can move, delete, and conﬁgure jobs for all users, and can re-order jobs within a queue.

You can move your jobs from the Hold queue and the Printed queue to the Print queue. If, for example, you frequently print the same ﬁle, you can send it to the Hold queue and later drag a copy of the ﬁle to the Print queue. By copying rather than moving a job, you leave a copy of the job in the P rinted queue so that you can print the job again later. You can also duplicate a job if you want to have multiple copies of a job in the same queue.

Duplicating jobs

You can duplicate jobs in the Print and Printed, and Hold queues:

• If you want to change printing parameters in the Override Print Settings dialog box

without losing the original settings

• If you want to print more than 20 copies to the sorter (the maximum number of

copies that you can print to the sorter is 20)

When you duplicate a job, the Fiery ZX creates a reference to the original ﬁle, so duplicate ﬁles do not require the full amount of disk space on the Fiery ZX. As long as one of the duplicates remain, the Fiery ZX saves the ﬁle, so you can delete all but one reference to a ﬁle.

TO DUPLICATE A JOB WITHIN A QUEUE:

1. Select the job that you want to copy by clicking its name.

The selected job is highlighted. If you want to select more than one job, Shift-click to select multiple, adjacent jobs; Ctrl-click to select multiple, non-adjacent jobs.

2. Choose Duplicate Job(s) from the Edit menu.

The job appears at the bottom of the queue.

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TO DUPLICATE AND PRINT A JOB:

1. Select the job that you want to copy by clicking its name.

The selected job is highlighted.If you want to select more than one job, Shift-click to select multiple, adjacent jobs; Ctrl-click to select multiple, non-adjacent jobs.

2. Click the Duplicate and Print button, or drag the job to the Duplicate and Print button.

The job appears at the bottom of the Print queue.

TO COPY A JOB TO ANOTHER QUEUE:

1. Select the job that you want to copy by clicking its name.

The selected job is highlighted. If you want to select more than one job, Shift-click to select multiple, adjacent jobs; Ctrl-click to select multiple, non-adjacent jobs.

2. Hold down the Option key as you dr ag the job to either the Hold or Print queue icon or to the Hold or Print section of the job list.

A copy of the job is moved to the queue you have selected, but the original job still appears in the Hold or Printed queue so that you can print the job at another time.

TO MOVE A JOB WITHIN A QUEUE:

1. Choose Password from the Administrator menu and enter the password.

If there is no password, go to step 2.

2. Select the job that you want to move by clicking its name.

The selected job is highlighted. If you want to select more than one job, Shift-click to select multiple, adjacent jobs; Ctrl-click to select multiple, non-adjacent jobs.

3. Drag the ﬁle to the new location in the queue.

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TO MOVE JOBS BETWEEN QUEUES:

1. Select the job that you want to move by clicking its name.

The selected job is highlighted.If you want to select more than one job, Shift-click to select multiple, adjacent jobs; Ctrl-click to select multiple, non-adjacent jobs.

2. Move the selected job to another queue by dragging it to the queue icon of your choice or to the Hold or Print section of the job list.

For example, move a job that is currently in the Hold queue to the Print queue by dragging the job to the Print queue icon.

TO DELETE A JOB FROM ANY OF THE QUEUES:

1. Select the job that you want to delete by clicking its name.

2. Drag the selected job to the Delete button or click the Delete button.

You can also choose Delete Job(s) from the Edit menu. System administrators (or anyone with Fiery Spooler Password access) can delete any

job.

Changing print settings for a job

You can set certain printing parameters for a job in the Override Print Settings dialog box. The settings in this dialog box o verride the settings in the P rinter S peciﬁc Options dialog box and in Setup on the Fiery ZX Control Panel.

You can change printing parameters only for jobs in the Hold, Print and Printed queues of the Fiery Spooler main window.

System administrators (or anyone with Fiery Spooler P asswor d access) can change print settings for any job.

Xerox Fiery ZX 9 Job Management Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

About this manual

Terminology

About the documentation

Permissions

Safety warnings

Chapter 1: Using the Control P anel

Activity light

Buttons

Display window

Functions menu

Chapter 2: Introduction to the Command WorkStation

About the Command WorkStation

Starting up and logging in

Connecting to the server

Logging in

Logging out

The Command WorkStation interface

Window area (Queues, Job Log)

Menu bar

Server selection tabs

Sliders

Job ticket information

Window selection tabs

Queues window

Status bars

Job icons

Spool area

RIP area

Print area

Job commands

Job Log window

Job properties

Viewing and editing job properties

Thumbnails and full-screen previews (DocBuilder)

Chapter 3: Managing Print Jobs

Communicating with users

What the user needs to know

Customizing the Command WorkStation window

Printing server information pages

Using the copier

Using the copier as a scanner

Canceling jobs

Previewing print jobs

Previewing the currently rasterizing job

Overriding print settings

Managing server fonts

Using the Job Log

Server management commands

Access privileges

Overriding job option settings

Thumbnails and full-screen previews (DocBuilder)

Using the Job Log

Fiery Spooler for Windows computers

Fiery Spooler for Mac OS computers

Duplicating, copying, moving, and deleting jobs