Xerox FIERY ZX-40 Job Management Guide

Job Management Guide

FIERY ZX-40

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc., except as expressly permitted herein. I nformation in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license. Patents: 5,666,436; 5,553,200; 5,543,940; 5,537,516; 5,517,334; 5,506,946;5,424,754; 5,343,311; 5,212,546; 4,941,038; 4,837,722; 4,500,919

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EFI, the EFI logo, Fiery , the Fiery logo, EFICOLOR, and Rip-While-P rint are trademarks registered in the U.S. P atent and Trademark Ofﬁce. Fiery ZX, Fiery LX, Fiery Driven, the Fiery Driven logo, Command WorkStation, AutoCal, Starr Compression, Memory Multiplier, ColorWise, NetWise, and VisualCal are trademarks of Electronics for Imaging, Inc.

All Xerox product names mentioned in this publication are trademarks of the XERO X CORPORATION. Adobe, the Adobe logo, Adobe Illustrator, PostScript, Adobe Photoshop, Adobe Separator , and A dobe P ageMaker ar e trademarks of Adobe S ystems Incorporated, register ed in certain jurisdictions. EPS (Encapsulated PostScript) is a trademark of Altsys Corporation. Apple, the Apple logo, A ppleShare, AppleTalk, EtherT alk, LaserW riter, and Macintosh are registered trademarks, and MultiFinder is a trademark of Apple Computer, Inc. Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft in the US and other countries. QuarkXPress is a registered trademark of Quark, I nc. Times, Helvetica, and Palatino are trademarks of Linotype AG and/or its subsidiaries. ITC A vant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of Farallon Computing, Inc. COPS and COPSTalk are trademarks of CoOperative Printing Solutions, Inc. NetWare and Novell are registered trademarks and Internetwork Packet Exchange (IPX) is a trademark of Novell, Inc. SyQuest is a registered trademark, in the United States and certain other countries, of SyQuest Technology, Inc. UNIX is a registered trademark of UNIX System Laboratories, a wholly owned subsidiary of Novell, Inc. PANTONE is a registered trademark of Pantone, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

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Restricted Rights Legends

For defense agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at 252.227.7013.

For civilian agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (a) through (d) of the commercial Computer Software Restricted Rights clause at 52.227-19 and the limitations set forth in Electronics for Imaging, Inc.’s standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States.

Printed in the United States of America on recycled paper.

Part Number:

n/a

CE Mark

The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the European Union as of the dates indicated.

January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996—Council Directive 59/336/EEC. Approximation of the laws of the member states related to electromagnetic compatibility. A full declaration deﬁning the relevant directives and referenced standards can be obtained from your Rank Xerox representative.

W ARNING: In or der to allow this equipment to operate in proximity to industrial, scientiﬁc, and M edical (ISM) equipment, the external radiation fr om ISM equipment may have to be limited or special migration measures taken.

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Class B Declaration of Conformity

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio fr equency energy and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.

In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modiﬁcations made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

Industry Canada Class B Notice

This Class B digital apparatus meets all the requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de Conformation Classe B de l’Industrie Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

Certiﬁcate by Manufacturer/Importer

This is to certify that the FC07 is shielded against radio interference in accordance with the provisions of VFG 243/1991. The G erman Postal Services have been advised that this device is being put on the market and that they have been given the right to inspect the series for compliance with the regulations. Electronics for Imaging, Inc.

Bescheinigung des Herstellers/Importeurs

Heirmit wird bescheinigt, dass der FC07 im Uebereinstimmung mit den Bestimmungen der VFG 243/1991 Funk-Entstort ist. Der D eutschen Bundespost wurde das Inverkehrbringen dieses Geraetes angezeigt und die Berechtigung zur Ueberpruefung der Serie auf Einhaltung der Bestimmungen eingeraumt. Electronics for Imaging, Inc.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Geraet wurde einzeln sowohl als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funk-entstoerbestimmungen geprueft. Es ist jedoch moeglich, dass die Funk-enstoerbestimmungen unter unguenstigen Umstaenden bei anderen Geraetekombinationen nicht eingehalten werden. Fuer die Einhaltung der Funk-entstoerbestimmungen seigner gesamten Anlage, in der dieses Geraet betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables. Einhaltung mit betreffenden Bestimmungen kommt darauf an, dass geschirmte Ausfuhrungen gebraucht werden. Fuer die beschaffung richtiger Ausfuhrungen

ist der Betreiber verantwortlich.

Software License Agreement

Before using the Software, please carefully read the following terms and conditions. BY USING THIS SOFTWARE, YOU SIGNIFY THAT YOU HAVE ACCEPTED THE TERMS OF THIS AGREEMENT. If you cannot or do not accept these terms, you may return the entire package within ten (10) days to the Distributor or Dealer from which you obtained them for a full refund.

Electronics for Imaging, Inc. grants to you a non-exclusive, non-transferable license to use the software and accompanying documentation (“Softwar e”) included with the Fiery ZX you have purchased, including without limitation the PostScript

software provided by Adobe Systems Incorporated.

You may: a. use the Software solely for your own customary business purposes and solely with Fiery ZX; b. use the digitally-encoded machine-readable outline and bitmap programs (“Font Programs”) provided with Fiery ZX in a special encrypted format (“Coded

Font Programs”) to reproduce and display designs, styles, weights, and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business purposes on the display window of the Fiery ZX or monitor used with Fiery ZX;

c. use the trademarks used by Electronics for Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and d. assign your rights under this Agreement to a transferee of all of your right, title and interest in and to Fiery ZX provided the transferee agrees to be bound by

all of the terms and conditions of this Agreement. You may not:

a. make use of the Software, directly or indirectly , to print bitmap images with print resolutions of 600720 dots per inch or gr eater , or to generate fonts or typefaces for use other than with Fiery ZX;

b. make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as necessary for use with the Fiery ZX unit purchased by you; provided, however, that under no circumstances may you make or have made, or permit to be made, any copies of that certain portion of the Software which has been included on the Fiery ZX hard disk drive. You may not copy the documentation;

c. attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs or accompanying documentation. d. rent or lease the Software.

Proprietary Rights

You acknowledge that the Software, Coded Font Programs, Typefaces, Trademarks and accompanying documentation are proprietary to Electronics for Imaging and its suppliers and that title and other intellectual property rights therein remain with Electronics for Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation. You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics for Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics for Imaging or its suppliers. The trademarks may only be used to identify printed output produced by the Coded Font Programs. At the reasonable request of Electronics for Imaging, you must supply samples of any Typeface identiﬁed with a trademark.

Conﬁdentiality

You agr ee to hold the Software and Coded F ont P rograms in conﬁdence, disclosing the Softwar e and Coded Font P rograms only to authoriz ed users having a need to use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.

Remedies

Unauthorized use, copying or disclosure of the Software, Coded F ont Programs, Typefaces, Trademarks or accompanying documentation will result in automatic termination of this license and will make available to Electronics for Imaging other legal remedies.

Limited Warranty And Disclaimer

Electronics for Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without signiﬁcant errors that make it unusable. Electronics for Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning Fiery ZX to Electronics for Imaging or an authorized dealer) will be, at Electronics for Imaging’s option, to use reasonable commercial efforts to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agreement. Some states do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.

Except for the above express limited warranty, Electronics for Imaging makes and you receive no warranties or conditions on the Products, express, implied, or statutory, and Electronics for Imaging speciﬁcally disclaims any implied warranty or condition of merchantability or ﬁtness for a particular purpose.

For warranty service, please contact your authorized service/support center. EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES

OR CONDITIONS ON THE SOFTW ARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTR ONICS FOR IMAGING SP ECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MER CHANT ABILITY OR FITNESS FOR A PAR TICULAR PURPOSE. Electr onics for Imaging does not warrant that the operation of the software will be uninterrupted or error free or that the Software will meet your speciﬁc requirements.

Limitation Of Liability

IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMA GES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR O THER SPECIAL, INCIDENT AL, CONSEQ UENTIAL OR INDIRECT DAMAGES ARISING FR OM THE USE OF THE SOFTWARE, CODED FONT PROGRAMS OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNO WLEDGE THAT THE PRICE OF THE UNIT REFLECTS THIS ALL OCA TION OF RISK. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

Export Controls

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Government Use

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Third Party Beneﬁciary

You are hereby notiﬁed that Adobe Systems Incorporated, a California corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a thirdparty beneﬁciary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded Font Programs, the T ypefaces and the Trademarks licensed hereby. Such pro visions are made expressly for the beneﬁt of Adobe and are enfor ceable by Adobe in addition to Electronics for Imaging.

General

This Agreement will be governed by the laws of the State of California. This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software, Coded Font

Programs and accompanying documentation. If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect. If you have any questions concerning this Agreement, please write to Electronics for Imaging, Inc., Attn: Licensing Dept. or see Electronics for I maging’s web site

at www.eﬁ.com. Electronics for Imaging, Inc.

2855 Campus Drive San Mateo, CA 94403

Contents

Preface

About this manual

Terminology xiv

About the documentation Fiery ZX job environments

Permissions xvi

Safety warnings Cleaning the Fiery ZX

Chapter 1: Using the Control Panel

Introduction to the Fiery ZX Control Panel

Activity light 1-2 Buttons 1-2 Display window 1-3 Functions menu 1-5

Starting and shutting down the Fiery ZX

Starting the Fiery ZX 1-6 Restarting the Fiery ZX 1-7 Shutting down the Fiery ZX 1-8

xiii

xvi

xvii xvii

1-1

1-6

Chapter 2: Introduction to the Command WorkStation

About the Command WorkStation Starting up and logging in

Connecting to the server 2-4 Logging in 2-5 Logging out 2-6

2-1 2-4

viii Contents

The Command WorkStation interface

Window area (Queues, Archive, FreeForm, Job Log) 2-8 Menu bar 2-9 Server selection tabs 2-12 Sliders 2-12 Job ticket information 2-14 Window selection tabs 2-15

Queues window

Status bars 2-16 Job icons 2-19 Spool area 2-20 RIP area 2-21 Print area 2-22 Job commands 2-23

Archive window

Filtering jobs in the Archive window 2-28

FreeForm window

Job commands for FreeForm master jobs 2-31 Filtering jobs in the FreeForm window 2-32

Job Log window Job properties

Viewing and editing job properties 2-35

2-7

2-15

2-26

2-30

2-32 2-34

Thumbnails and full-screen previews (DocBuilder)

Editing and merging ﬁles with DocBuilder 2-36

Chapter 3: Managing Print Jobs

Communicating with users

What the user needs to know 3-1 How users communicate print requirements 3-2 Customizing the Command WorkStation window 3-3

Printing server information pages

2-35

3-1

3-5

ix Contents

Workﬂow scenarios

Using the copier 3-7

Canceling jobs Previewing print jobs

Previewing the currently rasterizing job 3-9

Merging raster ﬁles with DocBuilder Viewing and overriding print settings

Printing variable data documents (FreeForm) 3-16

Downloading ﬁles and fonts

Managing server fonts 3-20

Managing jobs with multiple color servers Archiving jobs

Importing archived jobs from external media 3-25

Using the Job Log Server management commands

Chapter 4: Overview of Fiery WebTools

Fiery WebTools

Access privileges 4-1

3-6

3-8 3-9

3-10 3-14

3-17

3-22 3-23

3-26 3-28

4-1

Using Fiery WebTools

Chapter 5: Fiery WebSpooler

Tracking and managing jobs with the Fiery WebSpooler

About the Fiery WebSpooler window 5-2 Manipulating job options and job ﬂow 5-4 Overriding job option settings 5-6 Thumbnails and full-screen previews (DocBuilder) 5-7 Using the Job Log 5-7

4-2

5-1

x Contents

Chapter 6: Color Calibration

Introduction Understanding calibration

How calibration works 6-3 Scheduling calibration 6-4 Checking calibration status 6-5

Using a densitometer

Setting up the densitometer 6-6

Calibrating with the Fiery Print Calibrator

The Calibration Mode window 6-9 Measurements 6-10 Measuring values with a DTP32 densitometer 6-11 Testing and applying calibration 6-15 Calibration checklist 6-17

Calibrating the densitometer

Chapter 7: Advanced Fiery Print Calibrator Topics

Using advanced calibration features

Choosing a measurements ﬁle 7-2 Working with targets 7-2 Customizing calibration targets 7-5 Backing up Fiery ZX targets 7-10 Deleting custom targets 7-11 Removing calibration 7-11

6-1 6-2

6-6

6-8

6-18

7-1

Using advanced simulation features

Working with simulations 7-12 Using the Simulation Mode window 7-14 Checking the current simulation 7-15 Editing simulations 7-16 Managing simulations 7-19 Testing and applying simulations 7-20

7-12

xi Contents

Appendix A: Troubleshooting

Error messages Maintaining optimal system performance Troubleshooting

Command WorkStation fails to connect to a Fiery ZX A-6 Unexpected printing results A-7 Clearing the server A-8 Users are unable to connect to the printer A-8 Setup error messages A-9

A-1 A-5 A-6

Index

xiii About this manual

Preface

This manual is intended for Fiery ZX-40 Color Server operators or administrators, or users with the necessary access privileges, who monitor and manage job ﬂow, perform color calibration, and troubleshoot problems that may arise. It describes the functions and features of Fiery utilities and Fiery WebTools for the purposes of print job management and color quality control.

About this manual

This manual is organized as follows:

• Chapter 1 describes the Fiery ZX Control Panel. It explains the various messages and icons that you might see on the Control Panel and describes how to print system information pages from the Control Panel. It also explains how to properly start up and shut down the Fiery ZX.

• Chapters 2 and 3 describe the Command WorkStation™ interface. The Command WorkStation application can be installed on networked Windows NT 4.0 computers and used to view and manage virtually all aspects of Fiery ZX activity. In addition to providing a graphic display of the job ﬂow, the Command WorkStation allows you to reprint or hold jobs, view and override print option settings, download ﬁles, manage printer fonts, preview print jobs, merge rasterized jobs, calibrate the Fiery ZX, and perform Setup (server conﬁguration). The Command WorkStation also provides tools for archiving jobs, moving jobs between Fiery ZX color servers, and printing variable data documents.

• Chapter 4 introduces the Fiery WebTools, explains how to access them, and directs you to sources of more information (in this manual or in other manuals in the documentation set).

• Chapter 5 describes the Fiery WebSpooler, which can be used to view and manage Fiery ZX job activity. The interface and features of the Fiery WebSpooler have identical counterparts in the Command WorkStation; therefore, this chapter refers you to Chapters 2 and 3 for details about many Fiery WebSpooler functions.

• Chapter 6 tells you how to monitor and maintain color quality of your print output by calibrating the Fiery ZX with the Fiery Print Calibrator.

xiv Preface

• Chapter 7 describes advanced applications of the Fiery Print Calibrator, such as creating custom calibration and simulation targets to customize the color responses of the Fiery ZX.

• Appendix A lists error messages that you might see at the Fiery ZX Control Panel, the Command WorkStation, the Fiery WebSpooler, or the DocuColor 40, and contains some troubleshooting information.

Terminology

Speciﬁc terms are explained as they are introduced. However, the following general terms are used throughout:

PostScript (PS)

• Fiery ZX uses this language for imaging the page and for communication with applications and with the print engine.

Job

•

—A ﬁle consisting of PostScript commands and comments that describe the graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or color rendering style.

—A computer language designed as a page description language. The

•

Spool

—Write to a disk. Usually used here to refer to a PostScript print job being

saved to the Fiery ZX hard disk in preparation for processing and printing.

RIP

•

—Acronym for raster image processing, which changes text and graphics commands into descriptions of each mark on a page. In common use as a noun, a “raster image processor ” (RIP) is the computer processor that performs this function.

•

—The process of rendering, or imaging, a page or a job on a printer.

These concepts can explain how the Fiery ZX-40 Color Server and the DocuColor 40 work together as a powerful printing system. The Fiery ZX PostScript RIP changes text and graphics commands in PostScript into color speciﬁcations for each dot of toner deposited on a page by the DocuColor 40.

xv About the documentation

About the documentation

This manual is part of the set of Fiery ZX documentation, which includes the following manuals for users and system administrators:

• The

Conﬁguration Guide

Fiery ZX for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT, and NetWare servers to provide PostScript printing services to clients.

•

Getting Started

Fiery ZX. Speciﬁcally, it describes installation of PostScript printer drivers, printer description ﬁles, and other user software provided on the User Software CD and Command WorkStation CD. It also explains how to connect each user to the network.

• The

Printing Guide

send jobs via remote workstations on the network or via a direct parallel port connection.

describes how to install software to enable users to print to the

explains basic conﬁguration and administration of the

describes the printing features of the Fiery ZX for users who

• The

Color Guide

to a Fiery ZX Color Server. It also includes practical color printing tips and application notes that explain how to print to the Fiery ZX from popular Windows and Mac OS applications.

• The

Job Management Guide

including the Command WorkStation, and how they can be used to manage jobs and maintain color quality. This book is intended for an operator or administrator, or a user with the necessary access privileges, who needs to monitor and manage job ﬂow, perform color calibration, and troubleshoot problems that may arise.

•

Release Notes

the problems you may encounter.

provides an introduction to the basics of color theory and printing

explains the functions of the Fiery ZX client utilities,

provide last-minute product information and workarounds for some of

xvi Preface

Fiery ZX job environments

The Fiery ZX supports several levels of control of printing, job management, and setup, and offers you the ﬂexibility to choose the conﬁguration that corresponds to the requirements of your site. Your situation may correspond to one of the descriptions outlined below, or you may prefer an intermediate level of control.

At one extreme, an administrator or operator in a high-volume printing environment controls the entire job ﬂow and all printing. Print jobs arriving from remote users are spooled to the server disk and stored until the operator decides it is time to print them. Additional functions (calibration, job overrides, prioritizing, font management) are reserved for the administrator or operator.

At the other extreme, anyone on the local network can control all printing and server functions; operator intervention is not necessary. Users can print from their workstations to any of the published print connections. Anyone can use the Command WorkStation or the Fiery WebSpooler to control any print job.

The spectrum of control that an administrator can implement is described fully in the

Conﬁguration Guide

Permissions

Support for these job environments is achieved by a combination of Fiery ZX Setup options. By default, anyone can access Setup, but the administrator can limit access to Setup by specifying an Administrator password for the F iery ZX (see the

Guide

Also by default, anyone can log in to the Command WorkStation or the Fiery W ebSpooler and control job ﬂo w , but an administrator can r estrict access to these functions by specifying an Operator password.

Conﬁguration

xvii Safety warnings

The three security levels from greatest to least control are:

Administrator

• person who has access to Setup can control the printing and job management environment by choosing which queues are enabled, and by electing to set passwords. The Administrator can also manage the fonts on the server, clear the server disk when necessary, and set a common web link for all users who log in to the Fiery ZX using their web browser.

Operator

• perform calibration and reboot the server.

Guest

•

This manual describes the features of the Fiery client utilities, including the Command WorkStation, and all operator privileges, whether those privileges are available to everyone or are exclusive to only certain people. It also includes descriptions of administrator functions, sometimes referring you to other manuals for more information.

—allows users to view the status of active jobs and the list of stored jobs. They cannot make changes to jobs or change their printing instructions. A password is not needed to log in as Guest and view jobs from the Command WorkStation or Fiery WebSpooler windows.

—confers control of Setup and is the highest level of control. The

—includes control of print jobs that arrive at the server and the ability to

Safety warnings

The Fiery ZX display window is a liquid crystal display (LCD) that is made of glass and can break. Do not subject it to strong shocks.

If the display window breaks and the liquid crystal material leaks out, do not inhale, ingest, or touch it. If the material gets on your skin or clothing, wash it off with soap and water immediately.

Do not touch or put pressure on the panel. This will change the color of the panel.

Cleaning the Fiery ZX

Clean the Fiery ZX with a soft cloth moistened with isopropyl alcohol or ethyl alcohol.

Never

use water or ketone as these may permanently alter the display.

1-1 Introduction to the Fiery ZX Control Panel

Chapter 1: Using the Control P anel

Activity light

Display window

Menu button

Y ou can use the F iery ZX Control Panel to view status information, print special pages, and set up printing. While most elements in the Control Panel display have counterparts in the Command WorkStation, you can view current functions on the Control Panel even when the Command WorkStation is not connected to the server or is not running.

Introduction to the Fiery ZX Control Panel

The Control Panel, shown belo w on the front of the F iery ZX, comprises the following parts:

Line selection buttons

Up and down buttons

Behind CD-ROM door CD-ROM drive for installing system software (for service technician only)

1-2 Using the Control Panel

Activity light

The activity light indicates the current Fiery ZX activity. If the light is: Solid red An error has occurred causing the Fiery ZX to be disabled. Flashing red There is an error causing printing to be disabled, but the

Fiery ZX is capable of processing. Solid green The Fiery ZX is idle. Flashing green The Fiery ZX is processing or printing a job, or

communicating with a remote computer. No light The Fiery ZX is off or starting up.

Buttons

Line selection buttons

Up and down buttons

Menu button Press this button to view other screens. Under normal

There are four line selection buttons on the right side of the

Control Panel. Use these buttons to select the command

displayed on the corresponding line of the display window.

When a button is active, a special character (>) appears in the

display window next to the button.

Use these buttons to scroll to different screens in multi-

screen lists, to select Setup options from a list of available

options, and to scroll alphanumeric characters.

operation, the Control Panel displays the Info, RIP, or Print

Status screen with information about the status of the

Fiery ZX. If you press the Menu button, the Functions menu

is displayed and you can perform additional operations (see

page 1-5). If a job is processing or printing, press the Menu

button to cycle among the active screens.

1-3 Introduction to the Fiery ZX Control Panel

Display window

The display window provides information about the status of the Fiery ZX, displays menu information, and enables you to view and edit information in the Setup menus.

The last line of the display window displays text that tells you what screen you are looking at and highlights one of the icons to indicate what the Fiery ZX is doing. Only the icons for the screens that are currently available appear. The menu button cycles among the active screens.

The screens are:

Alert Status If there is a problem with processing a job or printing functions, an error message

appears on the Control Panel. F or information on error messages, see Appendix A, “Troubleshooting.”

Print Status When the Fiery ZX is printing a job, the Print Status screen appears. This screen

displays the following:

Cancel Job—Press the top line selection button to cancel the job currently

printing.

User name—The name of the user who sent the job currently processing. Pages/Total—The number of copies of the current job printed and the total

number of copies of the job requested.

RIP Status When the Fiery ZX is processing a job, the RIP Status screen appears. This screen

displays the following:

Cancel Job—Press the top line selection button to cancel the job currently

processing. The Fiery ZX cancels the job before printing begins.

Document name—The name of the document currently processing. User name—The name of the user who sent the job currently processing. Kilobytes—The size (in kilobytes) of the job processed so far. NOTE: This number

is always displayed in kilobytes, even if the amount goes over 1000KB; for example, 10MB is displayed as 10000KB.

1-4 Using the Control Panel

Info Status When the Fiery ZX is not processing or printing a job, it displays information

about the current server and software. It displays the following information:

Server Name—The Fiery ZX name. Status—The current status of the Fiery ZX. The Fiery ZX status can be: Idle,

Initializing, Busy, Processing, or Printing.

Megabytes—The space (in megabytes) available on the Fiery ZX hard disk, for

example, 756MB.

Version—The system software version running on the Fiery ZX.

Functions You can press the Menu button to display the Functions menu. Use the up and

down buttons to scroll through the list. Press the line selection button to the right of a command to select that command. See page 1-5 for more information.

Network The network icon appears at the bottom left of any of the other screens when a

job is being sent to the Fiery ZX, either over the network or through the parallel port. The network icon also appears, together with a ﬂashing green activity light, when a remote utility is running.

Print Pages

Suspend Printing

Resume Printing

Run Diagnostics

Reboot Server

1-5 Introduction to the Fiery ZX Control Panel

Functions menu

The Functions menu provides many of the options available from the Command WorkStation. You can choose the following commands from this menu:

Print special pages from the F iery ZX. You can print the following pages from the submenu that appears:

Test Page—A Test Page enables you to conﬁrm that the Fiery ZX is properly

connected to the copier, and provides color and grayscale samples to troubleshoot problems with the copier or the Fiery ZX. The following settings ar e among those listed on the Test Page: Server Name, Printer Model, color settings, calibration information, date and time the Test Page was printed.

Configuration—Prints the Conﬁguration page, which gives the current server and

device conﬁguration. This page lists general information about the hardware and software conﬁguration of the Fiery ZX, the current options for all Setup settings, information about the current calibration, and the Ethernet and Token Ring addresses of the Fiery ZX.

Job Log—Prints a log of the last 55 jobs. For information on the ﬁelds in the Job

Log and on printing it in other forms, see “Job Log window” on page 2-32.

Control Panel Map—Prints the Control Panel Map, which is an overview of the

screens you can access from the Control P anel. For information about using these screens to set up the Fiery ZX, see the Conﬁguration Guide.

Color Charts—Prints samples of the R GB, CMY, and PANTONE colors available

from the Fiery ZX.

Font List—Prints a list of all fonts currently on the Fiery ZX hard disk.

Suspend communication between the Fiery ZX and the copier. You must suspend printing if you want to interrupt the current Fiery ZX job so that you can use the copier to make copies. Jobs continue to process on the Fiery ZX. After you make the copies, select Resume Printing to continue printing jobs from the Fiery ZX.

Resume communication between the copier and the Fiery ZX after you have ﬁnished making copies.

This function is provided for service representatives only. Contact your authorized service/support technician for information about running diagnostics.

Shut down all Fiery ZX activity in the correct manner and then restart. You should use this option instead of the switch on the back of the Fiery ZX.

1-6 Using the Control Panel

Starting and shutting down the Fiery ZX

Generally, you can leave the Fiery ZX running all the time. This section describes how to shut down and restart the Fiery ZX when necessary.

Starting the Fiery ZX

To start the Fiery ZX, move the switch on the back of the Fiery ZX to the On position.

Power switch

Diagnostic messages appear on the Control Panel. If any diagnostics fail, more information and instructions appear. Contact your service representative if the Fiery ZX encounters problems while running the diagnostics.

When the diagnostics are ﬁnished, the following message is displayed:

Press any key for setup…

If you want to change Setup option settings, press any button; if you do not press a button, the Fiery ZX continues starting up and displays the message ready to receive data.

NOTE: If an Administrator password has been set, you are required to enter it to access

Setup.

If you press a button, the following options appear.

Idle when it is

1-7 Starting and shutting down the Fiery ZX

For information about the Setup menus and options, see the Conﬁguration Guide.

Choose: To do this:

Exit Setup Server Setup Network Setup Printer Setup PS Setup Color Setup Job Log Setup Change Password Clear Server

Exit the Setup menus; the Fiery ZX reboots. Enter the Server Setup menus. Enter the Network Setup menus. Enter the Printer Setup menus. Enter the PostScript Setup menu. Enter the Color Setup menu. Enter the Job Log Setup menu. Change the Administrator password. Clear all jobs in all server queues as well as all jobs archived

on the Fiery ZX hard disk, the index of archived jobs (in the Archive window), all FreeForm masters, the index of FreeForm masters (in the FreeForm windows), and the Job Log. Check with your administrator or operator before choosing Clear Server.

Restarting the Fiery ZX

Y ou should use the pr ocedure described below to r estart the Fiery ZX rather than using the power switch on the back of the Fiery ZX.

TO RESTART THE FIERY ZX:

1. Make sure that the Fiery ZX is not receiving, processing, or printing a job.

Make sure that the status message on the Control Panel is Idle.

NOTE: If a job from the Print Queue is processing, it will continue processing and print

after the Fiery ZX is restarted; if a job sent to the Direct connection is processing, it will not ﬁnish processing or printing.

2. Press the Menu button to display the Functions menu.

3. Use the down button to scroll to the last screen and choose Reboot Server.

1-8 Using the Control Panel

Shutting down the Fiery ZX

You may need to shut down the Fiery ZX for service. When you do so, fonts that have been downloaded to the hard disk drive are not deleted. Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the Fiery ZX.

TO SHUT DOWN THE FIERY ZX:

1. Make sure that the Fiery ZX is not receiving, processing, or printing a job.

Make sure that the status message on the Control Panel is Idle.

NOTE: If a job from the Print Queue is processing, it will continue processing and print

after the Fiery ZX is restarted; if a job to the Direct connection is processing, it will not ﬁnish processing or printing.

2. Press the Menu button to display the Functions menu.

3. Scroll to the ﬁnal screen and select Reboot Server.

You should always select Reboot Server before you turn the Fiery ZX off to ensure that no jobs are lost.

4. Switch off the Fiery ZX while it is restarting.

2-1 About the Command WorkStation

Chapter 2: Introduction to the Command WorkStation

This chapter introduces you to the graphical user interface of the Command WorkStation. First, you select a user level and log in to the Fiery ZX-40 Color Server. Once you have logged in, you can tour the Command WorkStation windows. Your exploration will be more complete if you have some jobs in the Spool area (jobs printed to the Hold queue) and have the ability to send more jobs from a nearby computer.

Chapter 3 builds on the information in this chapter and describes job monitoring and control in more depth.

About the Command WorkStation

The Command WorkStation provides a window on Fiery ZX and copier functions, and an interface from which you can control those functions. The Command WorkStation application can be installed on a Windows NT 4.0 computer with a TCP/IP or IPX network connection to the Fiery ZX. To perform Setup from the Command WorkStation, a TCP/IP connection is required.

By default, no passwords are set on the Fiery ZX—in this default state, anyone can perform Setup and use all Command WorkStation functions. Until an Administrator password is deﬁned in Fiery ZX Setup, you can log in to the Command WorkStation as an Administrator without entering a password, and you are given full privileges which include:

• A view of current printing jobs and jobs stored on the Fiery ZX

• Control of printing jobs and calibration

• Access to Setup, management of resident fonts, and clearing of the Fiery ZX disk

and the Job Log

After the Administrator has performed Setup and speciﬁed passwords, Command WorkStation user options depend on your login level. If you log in to the Command WorkStation as Guest, you have the ﬁrst option only. If you log in as Operator, you have the ﬁrst two options. If you log in as Administrator, you have all three options. For information about Setup and specifying passwords, see the Conﬁguration Guide.

Menu bar

pool status bar

Spooled jobs

2-2 Introduction to the Command WorkStation

After you connect to a Fiery ZX and log in, your ﬁrst view of the Command WorkStation is the Queues page (as indicated by the tab at the bottom) which is divided into three regions by Spool, RIP, and Print status bars. The Queues page is surrounded by a frame that includes slider buttons and menus.

Once the Fiery ZX receives print jobs, the Queues page becomes a dynamic display, ﬁlled with the names of jobs and their characteristics. Status bars animate in real time as new jobs are processed and printed, and jobs move to different display areas. An operator, who has complete job control, sets the process in motion for each job.

RIP status bar

Rasterized (RIPped) jobs

Print status bar

Printed jobs

2-3 About the Command WorkStation

The Spool, RIP, and Print areas of the Queues page represent the stages of printing a job. Jobs come in at the top level (S pool) and dr op down to the Print level, unless they are held along the way.

• Spooled jobs—Jobs listed below the S pool status bar ar ea are stor ed on the Fiery ZX

disk. Jobs can be routed to this area for holding; held jobs are in PostScript form, displayed on a yellow background.

• RIPped jobs—Jobs listed below the RIP status bar are ready to print. They have

already been rasterized (RIPped, or processed for printing) and are waiting, in order, for access to the printer. Rasterized jobs can also be held; held jobs ar e displayed on a yellow background.

• Printed jobs—Jobs listed below the Print status bar have already been printed.

Printed jobs can be stored on the Fiery ZX disk. The number of jobs that can be stored (from 1 to 99) is deﬁned in Setup.

You can interact with a jobs in the window by selecting them and choosing from Job menu commands or right-mouse menu commands, or by double clicking them. (However , if passwor ds have been set and you log in as a G uest, you can only view jobs; you cannot change or route them.) This chapter and the next explain the Command WorkStation interface in detail.

2-4 Introduction to the Command WorkStation

Starting up and logging in

To start up the Command WorkStation application, click the Windows Start button and choose Command WorkStation from the Programs menu.

Connecting to the server

If the Command WorkStation was previously connected to a server, you are prompted to choose a Fiery ZX from the list of servers.

NOTE: If the Command WorkStation has never been connected to a Fiery ZX, you are

prompted to conﬁgure an entry for the server. Click OK and see Getting Started for instructions on how to conﬁgure a new connection.

With the Fiery ZX device name (DocuColor) selected, click OK. If the device name is not displayed, click the plus sign (+) to expand the Fiery ZX entry.

The Command WorkStation connects to the server and you are prompted to choose a login level and enter a password to log in (see page 2-5).

If you have any difﬁculties connecting to the server, see A ppendix A for error messages and troubleshooting information.

2-5 Starting up and logging in

Logging in

When the Command WorkStation has connected to a server, the Log in/out slider appears, prompting you to select a login level and enter a password. Before you log in, the Operator key is in the vertical position, and the Administrator and Guest keys are in the ﬂat (horizontal) position. When you click your login level, the corresponding key turns to the vertical position.

For Administrator or Operator access to the server, click the corresponding key, enter the password, and click Log in or press Enter. For Guest access only, click the Guest key and then click Log in. No password is required for Guest access.

If you change your mind about logging in, or do not have the password you need, click Cancel.

When you have entered the appropriate password and logged in, the Log in/out slider retracts and the full Command WorkStation display appears. The color of the key in the lock indicates your login level. If the server is handling a large number of jobs, it may take a few moments to display the entire job list.

When you reopen the slider after you have logged in, the Log in button will have changed to the Log out button.

2-6 Introduction to the Command WorkStation

Access levels

The three possible levels of access to Command WorkStation functions are Administrator, Operator, and Guest. To enable maximum password protection, Administrator and Operator passwords must be speciﬁed in Setup (see the Conﬁguration Guide).

When both Administrator and Operator passwords have been speciﬁed, the access levels are as follows:

Access level: Privileges and password requirements:

Administrator Has full access to all Command WorkStation and Fiery ZX

Control Panel functions; Administrator password required

Operator Has access to all Command W orkS tation functions except S etup,

clearing the server disk, clearing the Job Log, and font management; Operator password required

Guest Can view job status, but cannot make changes to jobs or Setup;

no password required

NOTE: Access privileges alone do not confer control of print jobs. If the operator is

going to manage all print jobs, the Administrator must route all user jobs to the Hold queue (that is, all jobs are spooled and held on the server). To accomplish this, only the Hold queue, and not the Direct connection or the Print queue, should be enabled in Setup. See the Conﬁguration Guide for more information.

Logging out

There are two ways to log out from the server:

• From the Server menu, choose Log out

• Open the Log in/out slider (click the key icon just below the Fiery logo) and click

Log out

2-7 The Command WorkStation interface

The Command WorkStation interface

The display illustrated below is the default Command WorkStation display in the middle of job processing. There are three other windows, Archive, FreeForm, and Job Log, which you access via tabs at the bottom of the display (3). The elements numbered 1 through 4 are common to all Command WorkStation displays, those numbered 5 through 7 appear only in the Queues window, and element number 8 is common to the Queues, Archive, and FreeForm windows.

1 Server selection tabs 2 Sliders and system information 3 Window selection tabs 4 Job ticket information 5–7 Queues window display 8 Thumbnail tabs

2-8 Introduction to the Command WorkStation

The Command WorkStation provides access to a great deal of information and many features that are accessed in various ways—buttons, menus, double-clicking, and right mouse commands. It is a powerful interface that allows for a great deal of interaction and ﬂexibility in the production process. This section describes each of the elements that compose the Command WorkStation display.

Window area (Queues, Archive, FreeForm, Job Log)

This area can display one of four windows: the Queues window (shown below), the Archive window, the FreeForm window, or the Job Log window. The Queues window is the default window; it shows spooled, processing, and printing jobs in a display that changes dynamically.

For details on the Queues window, see page 2-15; for information on the Archive window, see page 2-26; for information on the FreeForm window, see page 2-30; for information on the Job Log window, see page 2-32.

2-9 The Command WorkStation interface

Menu bar

The menu bar has ﬁve menus. When an action is not available in the current context, the command is dimmed. When a command is marked with a check, selecting it again reverses, or toggles, the command.

Menu: Choose this: To do this:

File Preferences Enable Animation Turn on or off animation of the status bars

Enable Popup Help Turn on or off short captions that appear when you pause the

mouse over window elements. The captions identify the main parts of the Command WorkStation window.

Expand/Collapse All Expand the status bars to make them more visible from a distance,

or collapse them to free up window space

Revert to Defaults Restore default settings for the status areas, the column headings,

and the column widths

Print Pages Print any or all of the following pages: Conﬁguration page, Test

Page, Control Panel Map, Font List, Color Charts, Job Log; see page 3-5

Exit Log out from the server, exit the Command WorkStation

application, and return to the Windows desktop

2-10 Introduction to the Command WorkStation

Menu: Choose this: To do this:

Job (For more information on these commands, see page 2-23)

Delete Delete one or more selected jobs Duplicate Duplicate one or more selected P ostScript data jobs in the Spool or

Print areas; see page 2-20, page 2-22, and page 2-23 Rename Rename a selected job Hold Hold the selected job(s); see page 2-18 RIP and Hold RIP and then hold the selected job(s); see page 2-18 Print Print the selected job(s); see page 2-22 Print and Hold Print the selected job(s) and then hold it in the RIP area; see

page 2-18 Process Next Give top priority to this job Remove Raster Remove the raster information from the selected job(s); see

page 2-24 Properties View and edit print settings for the selected job(s); see page 2-35 Thumbnail A Open a selected held raster data job in the Thumbnail A window

where you can view a full-screen preview of the job, edit the job, or

merge it with raster data from other jobs; see page 2-35 Thumbnail B Open a selected raster data job (not necessarily a held job) in the

Thumbnail B window for viewing or for copying pages into a job in

the Thumbnail A window; see page 2-36 Download Download ﬁles and fonts to the Fiery ZX with Fiery Downloader;

see page 3-17 Archive Archive one or more selected jobs; see page 2-26 and page 3-23 Import Retrieve one or more archived jobs from an external device; see

page 3-25 Send to<Server> Send the selected job(s) to another connected Fiery ZX; see

page 3-22

2-11 The Command WorkStation interface

Menu: Choose this: To do this:

Page (DocBuilder commands for Thumbnail A)

Server Cancel RIPping Stop RIPping the current job

Delete Delete the selected page(s) Duplicate Duplicate the selected page(s) Preview View a full-screen preview of the selected page; see page 2-38 Undo Undo previous Page menu commands (multiple undos available)

Cancel Printing Stop printing the current job Suspend Printing Temporarily halt printing Resume Printing Restart printing (after a Suspend Printing command) Calibrate Start the Fiery Print Calibrator utility; see Chapter 6 and Chapter 7 Manage Fonts View the fonts currently installed on the Fiery ZX disk, download

additional fonts, or delete fonts (requires Administrator privileges);

see “Server management commands” on page 3-28 Reboot Perform a soft reboot of the Fiery ZX (requires Operator or

Administrator privileges); see “Server management commands” on

page 3-28 Clear Clear all jobs in all queues as well as all jobs archived on the

Fiery ZX hard disk, the index of archived jobs, all FreeForm

masters, the index of FreeForm masters, and the Job Log (requires

Administrator privileges); see “Server management commands” on

page 3-28 Setup Start the Fiery Setup program (requires Administrator privileges);

see “Server management commands” on page 3-28 and the

Conﬁguration Guide

Log out Log out of the server

Help About View the Command WorkStation information screen

2-12 Introduction to the Command WorkStation

Server selection tabs

The Server selection tabs, just below the menu bar at the top of the display , can be used to log in to additional Fiery ZX servers (if your site has more than one) and to switch between Fiery ZX servers currently connected to the Command WorkStation.

If you click a blank tab, you are prompted to connect to a server in the list or conﬁgure a new server entry (see “Connecting to the server” on page 2-4). A limit of ﬁve Fiery ZX-40 Color Servers can be connected to a single Command WorkStation.

You can access the Server selection tabs from all Command WorkStation windows (Queues, Archive, FreeForm, and Job Log).

Sliders

Along the left side of the display are buttons you click to activate function sliders.

Click to view server information

Click to open the Log in/out slider

Click to start a Fiery utility

Click to view disk space and RAM availability

To retract any slider, click the icon at the far right of the slider.

2-13 The Command WorkStation interface

Server information slider

The Server information slider displays name and version information about the currently connected server and the Command WorkStation. To retract the slider, click the Fiery logo at the far right of the bar.

This slider is described in “Logging in ” on page 2-5 and “Logging out” on page 2-6. To retract the slider, click the lock icon at the far right of the bar.

Utilities shortcut slider

RAM currently in use

Total RAM

This slider can be used to access the Fiery Downloader and Fiery Print Calibrator utilities. These utilities can also be accessed from the Job menu and Server menu, respectively. To retract the slider, click the icon at the far right of the bar.

Disk space and RAM slider

Disk space

used

Total hard disk capacity

The System information indicators show the current availability of hard disk space and RAM on the currently selected Fiery ZX server. To retract the slider, click the icon at the far right of the bar.

2-14 Introduction to the Command WorkStation

Job ticket information

All the jobs listed by name in the Queues, Archive, and Fr eeF orm windo ws can display the job ticket information speciﬁed by the person who originated the print job. The Command WorkStation can display this information because it parses the PostScript ﬁle before it is RIPped.

You have considerable ﬂexibility in arranging this information in the display. For example, you can add Media Type to the display if you want to see which jobs call for special paper or other media.

You can choose not to display headers for options that are not used at your site, or you can display all possible options and scroll to see the ones that are less important to you. If you just want to experiment, when you are ﬁnished you can choose Revert to Defaults from the File>Preferences menu.

To customize the display in the Queues, Archive, and FreeForm windows, you can:

• Adjust the width of a column by clicking the column border in the heading and dragging left or right.

• Choose the options you want to display, and the sequence in which you prefer to view them. To add, move, or delete a column, hold down the right mouse button on the appropriate job ticket item; release the button after choosing a menu option:

Add—one of the listed columns to the display at your mouse position Move Left, Move Right—move the selected column left or right Delete—the selected column

The Job Title and User are required; all other columns are optional.

For example, you can display the Instructions column, which shows information typed into the Instructions ﬁeld by the user, and you can reduce the width of the column so you are just able to see whether or not there are instructions in it. (To read the full instructions, double-click the job and scroll to the Instructions ﬁeld in the Properties dialog box.)

2-15 Queues window

Window selection tabs

The Command WorkStation always starts out by displaying the Queues window, from which you view current job processes and control job ﬂow and ﬁle storage. To go to another window, click the corresponding tab at the bottom of the Command WorkStation display.

Queues window

Spooling

RIPping

Printing

The Queues window is a dynamic display of the job staging area: jobs are lined up for processing and printing, some of them are being held waiting for directions, some are moving from one stage or queue to another and are ﬁnally dropped from the list, some are held for processing by the operator, and some are held in a different queue in case you need to reprint them.

One approach to understanding the dynamic display is to imagine the three parts of the Queues window corresponding to the three stages of printing, illustrated as a downhill ﬂow.

Spooling—a PostScript ﬁle is saved on the server’s hard disk. The ﬁle can come in

packets from the network, or from another place on the server hard disk. Jobs are added to a queue in the order in which they arrive, and they generally move to another queue in the same order unless an operator has intervened to change the order.

Rasterizing (RIPping)—P ostScript commands ar e interpr eted in the Fiery ZX to allow

the DocuColor 40 to print the ﬁle the way its originator intended. The result of this interpretation is a raster ﬁle associated with the original PostScript ﬁle. I n this raster ﬁle (raster image), color data is associated with each dot that can be rendered by the print engine. The color data tells the print engine whether or not to apply cyan, magenta, yellow, or black toner to each position on the page.

Printing—transferring the raster image from the server to the print engine at high

speed, freeing up RAM for the next job. While the PostScript ﬁle is usually saved to disk, raster images are held in RAM during and after each print job. However, both users and operators can request that the Fiery ZX save the raster image to disk along with the PostScript ﬁle.

2-16 Introduction to the Command WorkStation

Saving the raster image to disk offers some advantages—raster ﬁles are already processed so they print quickly, and each part of the raster ﬁle is still identiﬁed with a page in the original document, which means that individual pages of a saved raster ﬁle can be accessed.

Status bars

Jobs actively involved in the three processes (spooling, rasterizing, and printing) are listed in the status bars that span the Queues window.

Status bars show the ﬁlename and user name for the active process, and an indication of its progress. Each status bar heads the list of jobs that have completed the process. Thus, beneath the Spool status bar, you see a list of spooled ﬁles; beneath the RIP status bar, you see a list of rasterized (RIPped) ﬁles. Beneath the Print status bar, you see a list of jobs that have already been printed.

Spooled jobs on Hold (yellow) Active spooled jobs (white)

RIPped jobs on Hold (yellow) Active RIPped jobs (white)

Printed jobs (white); some include raster ﬁles in RAM

When a job is being processed, provided animation is enabled (see page 2-9), the corresponding status bar is animated, indicating that the process is active.

If an error occurs, the corresponding status bar alerts you by displaying a message on a red background instead of the normal blue background.

2-17 Queues window

Enlarging the status bars Click the small arrows at the left of the status bar to

expand the status bar display. Click the arrows again to collapse the status bar to its original size. To expand all the status bars at the same time, press Ctrl-E or choose Expand/Collapse All from the File>Preferences menu. Click the arrows or press Ctrl-E again to collapse them to their original size, or choose Expand/Collapse All again.

Changing proportions By default, the status bars divide the window area into three

equal parts. You can drag the RIP and Print status bars up or down to change the proportion of the window devoted to each job area. For example, drag the RIP status bar down if you have a long list of spooled jobs that you want to see without scrolling.

Making space If your workﬂow includes holding many jobs, and you don’t want to

view the held jobs all the time, consider moving some of them to the Archive window. You can move jobs back and forth between the Queues window and the Archive window with a single right mouse command (see page 2-23).

2-18 Introduction to the Command WorkStation

Active jobs and Held jobs

In the description that follows, assume that the operator has full control of jobs; that is, the administrator has disabled the Direct connection and the Print queue, and all user jobs come to the Hold queue. For more information about queues, see the Conﬁguration Guide.

The operator’s job management functions permit holding a job at any stage of the process we have described, as illustrated below. In the ﬁgure, boxes indicate types of job icons you would see in the Queues window.

Spool

Spooled and held

Spooled for printing

RIP

RIPped for printing

RIPped and held

Print and hold

Printed

PostScript and raster data

Deleted

2-19 Queues window

Jobs that are held are shown with a y ello w icon in a y ello w r ow, just beneath the Spool or RIP status bar. Jobs that are held must be activated with a command in order to print.

Active jobs are shown in white with white icons; new jobs are added above older jobs.

Job icons

There are three types of icons that are used for both active jobs and jobs on hold.

Icon:

PostScript icon

Printer icon

Raster icon

Active jobs:

(white icons and rows)

PostScript data after printing, raster deleted

PostScript or raster data headed for printing

PostScript and raster data after printing, ready for fast reprint

Jobs on Hold:

(yellow icons and rows)

Job from network or job on Hold after printing (

PostScript data headed for

and Hold

PostScript data already rasterized and held

Hold)

2-20 Introduction to the Command WorkStation

Spool area

The job icons in the Spool area are described below:

Spool area icon: What it indicates: How long you see the job:

Yellow PS icon Yellow job row

White printer icon White job row

Yellow raster icon

White job row

Yellow printer icon

White job row

The Spool area is both the receiving area for jobs from users on the network (Hold queue) and the waiting area for jobs that will be RIPped (jobs in the Spool queue).

Hold queue jobs When printing requires an operator (because the Print queue and

Direct connection are disabled), the operator must assign a destination to all jobs received from users on the network (icon 1 in the table above). Once assigned, jobs (icons 2, 3, and 4) move down the Spool queue for processing. All jobs printed to the Hold queue require routing by an operator.

PostScript data from a user on the network; no destination is deﬁned

PostScript data headed for

RIP and Hold

PostScript data headed for

Print and Hold

Until a destination is chosen

Until the RIP is free

Print queue jobs When printing does not require an operator, network jobs sent to

the Print queue appear in the Spool area where they are shown with a white printer icon (icon 2). When they reach the head of the queue, they are RIPped and printed without operator intervention.

2-21 Queues window

Direct connection jobs Jobs printed to the D irect connection are not displayed in the

Command WorkStation job lists. They are displayed brieﬂy in the status bars (where they cannot be selected) and are included in the Job Log.

RIP area

The job icons in the RIP area are described below:

RIP area icon: What it indicates: How long you see the job:

Yellow raster icon

Yellow job row

White printer icon

White job row

After a job is rasterized, it goes into the RIP area. The RIP area holds only raster data (i.e., jobs that have been rasterized). Jobs in the RIP area are either waiting for the copier to be free (Print queue jobs, icon 2 in the above table), or they are being held. Held jobs in the RIP area have already been rasterized been printed and their raster data has been routed back to the RIP area (Print and Hold), where they are shown in yellow rows (icon 1).

Jobs held in the RIP area remain there until the operator moves them to the Archive window or deletes them. Printing these jobs does not remove them from the RIP area.

Raster data, no destination deﬁned; may have been printed before and held

Raster data headed for in its turn; no hold deﬁned

Until it is deleted, moved to the Archive window, or stripped of its raster data and sent to the Spool area

Until copier is free to print the job

(RIP and Hold) or they have

2-22 Introduction to the Command WorkStation

Print area

The job icons in the Print area are described below:

Print area icon: What it indicates: How long you see the job:

White PS icon White job row

White raster icon

White job row

The Print area, also referred to as the Printed queue, contains jobs that have already been printed. These jobs were assigned the Print destination (white printer icon in the Spool or RIP areas) without any Hold instructions; therefore, they all hav e white icons and rows.

NOTE: A job row that appears in light red indicates that a PostScript error occurred

while printing the job. To see the error, double-click anywhere in the row.

Newly printed jobs are added to the Printed queue, and ar e shown at the top of the list. Jobs are saved in the Printed queue until the job limit is reached. When the ﬁrst job over the limit is printed, the oldest job is deleted from the disk. The default job limit is 20 jobs. The value for Jobs Saved in Printed Queue can be changed in Setup by the administrator.

PostScript data only—raster data has been deleted

Raster and PostScript data If RAM is needed to RIP an

active job, the raster data is deleted and the job gets the PS icon (icon 1, above)

Until the job limit is reached

Until the job is reprinted or the job limit is reached

While it is printing, a job consists of PostScript and raster data. The raster data in RAM is not cleared until memory is needed to rasterize the next job. As long as the raster data is intact, the job can be reprinted from the Printed queue. Printed jobs that still have their raster data are represented by a white raster icon in the Printed queue (icon 2 in the previous table); jobs with only PostScript data r emaining are r epresented by a white PS icon (icon 1). If the job was printed from a held raster job (in the RIP area), the raster data in the RIP area remains and can be used to reprint the job after the raster data has been cleared from the Printed queue.

2-23 Queues window

Job commands

Job commands are used to assign a selected job to a new destination or process. These commands are available from the Job menu (see page 2-9). Many are also available as right mouse commands (described following the list of commands below). The job commands available at a given time depend on the context; unavailable commands are dimmed. Job commands are available in the Queues, Archive, and FreeForm windows.

The job commands available for selected jobs in the Queues, Archive, and FreeForm windows are listed in the following table. The table also describes the effect of each command on raster data associated with the affected job(s).

Choose this: To do this: Raster data is:

Delete Delete the job(s) Deleted Duplicate Duplicate one or more selected PostScript data

jobs in the Spool or Print areas. You can use the duplicate job(s) for different print options or a different destination. (The Duplicate command actually creates a reference to the original job, with the same name)

Rename Rename the job (PostScript ﬁle with or without

raster)

Hold Hold the job in the current place (except for a job

in the Print area, which is moved to the Spool or RIP area, depending on whether it still has raster

data associated with it) RIP and Hold RIP the job and hold it in the RIP area Held in RIP area indeﬁnitely Print Print the job in its turn (RIP it ﬁrst if it does not

have raster data) After printing, keep the printed job in the Print area until the job limit is reached.

Print and Hold (Like the user print option Save Fast Reprint)

Print the job in its turn (RIP it ﬁrst if it does not have raster data) After printing, hold the PostScript data and the raster in the RIP area

n/a (The Duplicate command is not available for raster jobs)

Unaffected, but associated with the new name

Held in RIP area, if included with job

Temporarily held in RAM after printing until memory is needed for another job (If the job was printed from a held job in the RIP area, the raster data in the RIP area is kept indeﬁnitely)

Held in RIP area indeﬁnitely (saved to disk)

2-24 Introduction to the Command WorkStation

Choose this: To do this: Raster data is:

Process Next Give top priority to this job

RIP (and then print) it as soon as the processor is

free, before other waiting jobs

Option is dimmed if there are no other waiting

jobs Remove Raster Remove the raster data from a job that has raster

data (indicated by a raster icon); leave the

PostScript data unaffected Properties View and override print settings for a selected job

or a group of selected jobs

Thumbnail A Open the selected held raster data job in the

Thumbnail A window where you can view a full-

screen preview of the job, edit the job, or merge it

with raster data from other jobs Thumbnail B Open the selected raster data job (not necessarily

a held job) in the Thumbnail B window for

viewing or for merging into a job in the

Thumbnail A window Download Download ﬁles and fonts to the Fiery ZX with

Fiery Downloader; see page 3-17

Archive Archive the selected held job(s) to the Fiery ZX

hard disk or to a device on the network and move the job icon to the Archive window; see page 2-26

n/a

OTE: This command is available only for jobs in

the Spool area that are not currently held.

Deleted NOTE: If you remove raster from a job in the RIP area, the job is sent to the Spool area.

Possibly deleted and regenerated, depending on whether you change any settings that require reRIPping

Saved, and may be changed if job is edited

Unchanged

n/a

Archived with the job, if archiving of raster data is speciﬁed

Import Import PostScript or raster data jobs previously

archived to external volumes; see page 3-25

Send to<Server> Transfer the selected job(s) to another currently

connected Fiery ZX; see page 3-22

Imported with the job, if it is available

Transferred with the job

2-25 Queues window

Using right mouse commands

Use the following instructions to activate job commands with a single right mouse click.

TO ROUTE JOBS WITH RIGHT MOUSE COMMANDS:

1. To route a single job in the job list, right-click the job.

2. Select one of the commands or destinations and release the mouse button.

The command is carried out or the job is routed to the destination you chose. Depending on your choice, the job line may reappear in a different part of the window or a different window, or the job line may be deleted.

3. To route multiple jobs at the same time, select the jobs ﬁrst. Click the job line to select the ﬁrst job. Shift-click to select adjacent jobs; Ctrl-click to select nonadjacent jobs.

OTE: Select jobs with the same job icon; otherwise, the destination options may not

be the same. For example, select multiple jobs in the Spool area, and choose Print.

4. With the cursor still in one of the selected job lines, press the right mouse button.

5. Select one of the commands or destinations and release the mouse button.

The command is carried out or the jobs are routed to the destination you chose.

2-26 Introduction to the Command WorkStation

Archive window

If you want to store jobs before or after printing them, you can archive them. The Fiery ZX can archive jobs internally (on the Fiery ZX hard disk) and externally, on the Command WorkStation hard drive or on network drives. For instructions on how to archive jobs, see page 3-23.

Both PostScript and raster data jobs can be archived, but jobs must ﬁrst be held in the Spool or RIP areas of the Queues window before they can be archived.

When you archive a job, the job is moved, not copied, to the archive destination (the Fiery ZX archive area or the external device). The Archive windo w sho ws a cumulative list of all jobs that have been archived. This list is cleared (along with all jobs on the server) by a Clear Server or Clear command.

The job icons in the Archive window are described below:

Archive icon What it indicates

PostScript data only—raster data not present or deleted

PostScript icon

Raster icon

The job commands described on page 2-23 can also be used with jobs in the Archive window.

Job was archived from the Spool area

Raster and PostScript data Job was archived from the RIP area

Sort order indicator

External volume

2-27 Queues window

The icons that appear in the Archive window are always white, since they have no destination (as long as they are in the Archive window).

By default, the Archive window displays all archived jobs. Until they are deleted, archived jobs remain in the Archive window indeﬁnitely. You can display a subset of archived jobs based on various selection criteria by using the Filter command (see page 2-28).

For jobs archived to external devices, the Volume column shows the volume and pathname of the device. For jobs that were archived to the Fiery ZX hard disk, the Volume column is blank.

As with the Queues window, you can select the headings for the display and use Job menu or right mouse commands; you can also sort jobs.

To: Do this:

Sort jobs in a category, such as by Date

Route a job to a destination in the Queues window

View only particular jobs Select Range, click Filter, and make entries in the Filter dialog box (see page 2-28). Delete a job Select the job(s) and choose Delete from the Job menu or right mouse command menu.

Double-click the Date heading. A small arrow indicates whether jobs are sorted in ascending or descending order. Double-click again to sort in the reverse order.

Use job commands from the Job menu or the right mouse command menu. For example, to print a job, choose Print or Print and Hold. You can also select and route multiple jobs. For details, see page 2-25. The other options, RIP and Hold, or Hold, send a copy of the job to the Queues window (to the RIP and Spool areas, respectively) without printing it; Remove Raster (which applies only to jobs with the raster icon) leaves only the PostScript data for the job in the Archive window.

2-28 Introduction to the Command WorkStation

To: Do this:

Display or move job ticket information headers in the Archive window

Adjust the width of a column Click the column border in the heading and drag left or right. Export the currently displayed

list of archived jobs to a tab-delimited text ﬁle

Click the right mouse-button on the appropriate column head; a drop-down menu lists the options that you can add to the display . The categories ar e the same as in the Queues window (see page 2-14) but you can arrange them differently. The column head arrangements you set in the Archive window are independent of those you set in the Queues window.

Click the ﬂoppy disk icon (at right of the Filter button). Specify a ﬁlename and a location for the ﬁle and click Save. You can then open the exported ﬁle with a spreadsheet, database, or word-processing application.

Filtering jobs in the Archive window

The Archive window displays a cumulative list of all archived jobs. If a large number of jobs have been archived, it may be difﬁcult to locate a particular job or a particular group of jobs. You can display a speciﬁed subset of jobs by ﬁltering jobs in the Archive window.

You can ﬁlter jobs according to any or all of the following criteria:

• Job title

• User name

• Date created (or a date range)

• Notes 1 or Notes 2

• Instructions

• Volume

Number of archived jobs not currently displayed

Click to show earlier or later months

2-29 Queues window

The Filter command lets you perform a search based on any and all values you specify in the Filter dialog box. Enter values in all ﬁelds relevant to your ﬁltering criteria. If you enter values in more than one ﬁeld, only jobs that meet all the criteria are displayed. For example, if you enter 10 in the Job Title ﬁeld and Marlon in the User ﬁeld, only those jobs whose titles contain the string “10” and whose User name contain the string “Marlon” will be displayed.

To ﬁlter by date, select Range in the Date created area of the Filter dialog box and enter dates in the From and To ﬁelds; or, click the calendar icons next to the From and To ﬁelds and select dates by clicking on them in the calendars. Use the arrows at the upper corners of the calendars to display different months.

When ﬁltering is in effect, the Archive window shows a “[number] hidden” message that indicates the number of archived jobs not currently displayed.

2-30 Introduction to the Command WorkStation

FreeForm window

Fiery ZX FreeForm allows for the creation and storage of rasterized master documents that can be combined with other print jobs containing variable data elements. A FreeForm master is created for every job with a Create Master print option setting from 1 to 100 (that is, any value other than None).

The FreeForm window displays up to one hundred FreeForm masters. These jobs are available as master pages for variable data print jobs.

Users can specify a Create Master job setting when they print a job, but they can specify values of 1 through 15 only (due to limitations of the printer driver interface). This setting can be changed to a value from 1 to 100 from the Command W orkS tation. For more information on using FreeForm features, see “P rinting variable data documents (FreeForm)” on page 3-16.

NOTE: The FreeForm window does not, by default, display FreeForm master numbers.

To see these numbers, add a Create Master column header to the job ticket information display as described on page 2-14.

Only raster data icons appear in the FreeF orm window—all F r eeF orm master jobs have already been rasterized and their raster data is kept indeﬁnitely, until the FreeForm master is deleted. The job icons in this window are always white.

By default, the FreeForm window displays all FreeForm master jobs. Until they are deleted, FreeForm master jobs remain in the FreeForm window indeﬁnitely. FreeForm master jobs (along with all other jobs on the server) and the index of FreeF orm master jobs are cleared by a Clear Server or Clear command.

You can display a subset of FreeForm master jobs based on various selection criteria by using the Filter command (see page 2-32).

2-31 FreeForm window

As with the Queues window, you can select the headings for the display and use Job menu or right mouse commands; you can also sort jobs.

To: Do this:

Sort jobs in a category, such as by Date

Route a job to a destination in the Queues window

information headers in the FreeForm window

Adjust the width of a column Click the column border in the heading and drag left or right.

Double-click the Date heading. A small arrow indicates whether jobs are sorted in ascending or descending order. Double-click again to sort in the reverse order.

Use job commands from the Job menu and the right mouse command menu. S ee the section below,“Job commands for FreeForm master jobs,” for details.

Click the right mouse-button on the appropriate column head; a drop-down menu lists the options that you can add to the display . The categories ar e the same as in the Queues window (see page 2-14) but you can arrange them differently. The column head arrangements you set in the FreeForm window are independent of those you set in other windows.

Job commands for FreeForm master jobs

The following job commands, described on page 2-23, can be used with jobs in the FreeForm window:

• Delete

• Hold

• Print

• Properties

• Thumbnail A

• Thumbnail B

2-32 Introduction to the Command WorkStation

NOTE: Some of these commands are available only from the Job menu.

In addition, a special right-mouse command, Associated variables, is provided for FreeForm master jobs. The Associated variables command lets you display all jobs (presumably variable data jobs) for which this job’s FreeF orm master number has been speciﬁed with the Use Master print option.

Filtering jobs in the FreeForm window

The FreeForm window displays a cumulative list of all FreeForm masters. If the window contains a large number of FreeForm master jobs, you may want to display only a speciﬁed subset of FreeF orm master jobs. You can do this by ﬁltering jobs in the FreeForm window.

The Filter command for the FreeForm window works exactly the same way as the Filter command for the Archive window. For instructions on using this feature, see the description given in “Filtering jobs in the Archive window” on page 2-28.

Job Log window

The Job Log is a list of processed and printed jobs, the date and time they were processed or printed, and the characteristics of the job. It includes downloaded ﬁles and fonts and RIP and Hold jobs.

At any given time, the Job Log includes only those jobs processed or printed since the Job Log was last cleared. The Job Log can be cleared manually from the Job Log window or automatically if the administrator has enabled autoclearing of the Job Log in Setup. The Job Log is also cleared whenever a Clear Server or Clear command is executed (see page 1-7 and page 2-9).

2-33 Job Log window

You can adjust the column widths in the Job Log display by clicking the column border in the heading and dragging left or right. For more information, see Chapter 3.

When you open the Job Log, you can choose to display all jobs in the current Job Log or only the jobs in a speciﬁed date range. By default, all jobs are displayed. To specify a date range, select Range and enter dates in the From and To ﬁelds; or, click the calendar icons next to the From and To ﬁelds and select dates by clicking them in the calendars. Use the arrows at the upper corners of the calendars to display different months. After you have speciﬁed the date range, click the Update icon to update the Job Log display with your settings.

Update the Job Log window display

Export the Job Log

Clear the Job Log

Print the Job Log

Updating the Job Log display To update the Job Log window display after specifying

a job range (or at any other time), click the Update icon.

2-34 Introduction to the Command WorkStation

Exporting the Job Log From the Job Log window, you can export the Job Log to a

tab-delimited text ﬁle. The exported ﬁle can be opened with a spreadsheet, database, or word processing application. The exported J ob Log contains the jobs for the date range you speciﬁed.

Clearing the Job Log The Job Log is stored on the server disk. When logged in as

Administrator, you can clear the Job Log by clicking the trash icon. The Job Log is cleared whenever an Administrator clears the server or installs new software. In addition, the Job Log can be cleared automatically after every 55 jobs.

Printing the Job Log To print the Job Log, click the printer icon, or choose Print

Pages from the File menu, select Job Log, and click Print. The printed Job Log contains the jobs for the date range you speciﬁed. See “Using the Job Log” on page 3-26 for more information.

Printing and clearing the Job Log automatically You can decide how you want to

handle the Job Log. If you have Administrator privileges, you can choose Setup from the Server menu and enter your preferences in the Job Log Setup. You can choose to print the Job Log automatically every 55 jobs, or both print and clear the Job Log automatically every 55 jobs. You can also choose the Job Log page size.

Job properties

When logged in as Operator or Administrator at the Command WorkStation, you can use the Properties command to check and override the print option settings (properties) of all jobs.

You can use this command for several purposes:

• To check a user’s job settings, especially notes and instructions

• To override a setting based on printed output or other print device conditions

• To change settings for a duplicate of the original job

• To print a single copy of a job before printing the number of copies required by the

user

2-35 Thumbnails and full-screen previews (DocBuilder)

Viewing and editing job properties

The Properties command lets you view and edit the print option settings of multiple jobs simultaneously. You can use this feature to compare the properties of several jobs and thereby group together jobs with similar settings, if it is beneﬁcial for throughput or efﬁciency.

To view the properties of one or more jobs, select the job(s) and choose Properties from the Job menu or the right mouse menu.

For information on using the Properties dialog box to change job settings, see “Viewing and overriding print settings” on page 3-14.

Thumbnails and full-screen previews (DocBuilder)

The Command WorkStation includes a powerful DocBuilder tool that allows you to preview and edit raster data. (For information on how to identify a raster data job, see page 2-19.) DocBuilder consists of two thumbnail windows and several pagemanipulation commands (listed in the Page menu).

2-36 Introduction to the Command WorkStation

The DocBuilder tool can be used in the following ways:

• In the Thumbnail A window, you can see thumbnails of the currently RIPping job,

as it is processed, or of any raster data job (see “Previewing print jobs” on page 3-9).

• From the Thumbnail A window you can open a full-screen preview of a raster ﬁle

(see “Full-screen previews” on page 2-38).

• Using the Thumbnail A and Thumbnail B windows together, you can merge raster

data from more than one ﬁle, even if the ﬁles were printed from different applications on different computer platforms (see the next section and “Merging raster ﬁles with DocBuilder” on page 3-10).

DocBuilder’s merge features eliminate the limitations of particular software applications. You can merge raster pages of documents of different types, even different computer operating systems. You can merge color pages from graphics programs with text pages from a word processor . An outline of D ocBuilder ’s features follows; for more information and applications, see “Merging raster ﬁles with DocBuilder” on page 3-10.

Editing and merging ﬁles with DocBuilder

When you select a raster data job and choose the Thumbnail A or Thumbnail B command (from the Job menu or from the right mouse commands), the corresponding Thumbnail slider opens automatically, displaying thumbnails of the editable ﬁle. To close the Thumbnail slider, click anywhere in the tab along the right edge of the Thumbnail window. When the Thumbnail window is open, the arrows in the tab point to the right, indicating that clicking the tab retracts the slider.

With the Thumbnail A window you can see thumbnail views of any raster data job— that is, any ﬁle that is currently RIPping, or any ﬁle that has been RIPped and held to disk. You can also use the Thumbnail A window to edit a raster ﬁle—you can change the sequence of pages, delete pages, duplicate pages, and copy pages from other raster ﬁles into the Thumbnail A window. You can save the edited raster ﬁle as a new printable document.

Thumbnail B (source)

2-37 Thumbnails and full-screen previews (DocBuilder)

The Thumbnail B window can also display thumbnails of a raster job, and the document displayed in Thumbnail B can be used as a source for editing the document shown in Thumbnail A.

Click here to close the Thumbnail B window

Click here to close the Thumbnail A window

Thumbnail A (target)

You can merge documents by dragging (copying) one or more entire pages from Thumbnail B to Thumbnail A. This creates a new document in the Thumbnail A window. If you select one or more pages in the Thumbnail A window, the commands in the Page menu give you additional editing possibilities. (Most of the Page menu commands are also made available by right-clicking pages in Thumbnail A.) Multiple undos of Page menu commands are possible.

You can merge pages from multiple documents into the Thumbnail A document by opening documents one after another in the Thumbnail B window. Documents in the Thumbnail B window are view-only, and while you can copy pages from Thumbnail B to Thumbnail A, you cannot edit the Thumbnail B document. A merged document that you create in Thumbnail A can be saved (with a different name) as a new raster data ﬁle.

For more information, see “Merging raster ﬁles with DocBuilder” on page 3-10.

2-38 Introduction to the Command WorkStation

Full-screen previews

Double-clicking any page in the Thumbnail A window opens a full-screen preview of the page. The full-screen preview is a view-only display, and it takes time to retrieve the data. Once begun, the process cannot be canceled.

NOTE: If you have edited a raster job with DocBuilder, you must save the edited ﬁle

before you can view full-screen previews of all its pages.

Using the icons in the full-screen preview, you can display adjacent pages, rotate the page, or close the preview.

Click to view adjacent pages

Click to rotate 90 degrees clockwise

Click to

close the

full-screen

preview

3-1 Communicating with users

Chapter 3: Managing Print Jobs

This chapter provides some general information about managing printing with the Fiery ZX Color Server and the DocuColor 40, and gives you some hints on using the Command WorkStation windows to monitor and manage print jobs. It suggests ways to guide users so that their jobs are more likely to print correctly the ﬁrst time. The chapter also follows the course of a print job and shows possible ways to expedite jobs and take advantage of the special capabilities provided by the Command WorkStation.

Communicating with users

The Command WorkStation interface facilitates communication between users and operators. All the same, users who originate print jobs may need to become better informed about the Fiery ZX and the DocuColor 40 so they can choose the appropriate options for their jobs.

What the user needs to know

You or the network administrator should consider supplying some of the following information to your users:

• The name of the printer on the network and the names of servers sharing the printer

• User’s access status

Do all jobs require operator intervention because they go to the Hold queue? If not, which connections are published—Direct connection and/or Print queue?

• How long you will hold jobs on the server before you delete them

• List of default printer settings and other settings (from the Conﬁguration page)

• List of installed fonts

Do the users’ applications download fonts automatically? I f not, can users download fonts, should they embed them in documents, or should they supply them to you so you can download them?

• Requirements for Notes ﬁelds (information which appears in the Job Log)

For example, department name, account code, phone number or extension. Is some information mandatory at your site?

• Resident calibration target and date of current measurements

3-2 Managing Print Jobs

• Custom simulations

Are they available? What type of targets do they represent? Users see these print options (CMYK Simulation) and should not select them if there are no custom targets on the server.

• IP address or DNS name of printer so users can access Fiery W ebTools, at least to see

if their jobs have printed

• Available media, alternative choices, standard tray/media conﬁgurations

• Suggestions for the Instructions ﬁeld

• Information users might ﬁnd in the WebLink web site

• Instructions for setting up the printer on client computers

• Sources of PostScript printer drivers, PPDs, color reference ﬁles, and additional

information

• Recommended PPD settings

• Conﬂicting settings and common PostScript errors

How users communicate print requirements

Explain to remote users the information you check and what you need to know in order to print the jobs they send. The Instructions ﬁeld is suited for communication about the job requirements. Notes ﬁelds appear in the Job Log so they are more suited for accounting, billing, and job cost information.

Users can provide you information with the print job, for example:

• Information entered in the Instructions ﬁeld or the Notes ﬁelds—special

requirements at your site (see below)

• Job ticket information provided by PPD option settings (job properties)

3-3 Communicating with users

Notes ﬁelds

• User name and phone number

• Priority, due date, request for notiﬁcation

• Number of copies needed

• Request that operator do color check

• Hold job for future printing or future reprinting

• Merge with another job, and merging instructions

• Quantity of paper required

• Future requirements for the job

Customizing the Command WorkStation window

You can customize the display of job ticket information in the Queues window by rearranging the headings. The Job Title and User name are always at the left, but you can tighten the columns so you see what you need, and move and add other column headings so the most important information is visible without scrolling. The following procedure is also described on page 2-14.

3-4 Managing Print Jobs

TO CUSTOMIZE THE QUEUES WINDOW DISPLAY:

1. Right-click in the column heading.

A menu appears. The Add submenu lists the headings that are not already displayed.

2. Choose the options you want to display, and the sequence in which you prefer to view them.

Add, delete, or move a column by holding down the right mouse button on the name of the appropriate column heading; release the button after choosing one of the menu options:

Add one of the listed columns to the display at your mouse position. Move Left, Move Right—move the selected column left or right. Delete the selected column.

The Job Title and User columns are required—all others are optional.

3. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and dragging to the left or right. You can change the column widths at any time.

If you display the Instructions column, which shows information typed into the Instructions ﬁeld by the user, you can reduce the width of the column so you can just see whether or not there are instructions in it.

4. With a narrow Instructions column, if you want to read detailed instructions, doubleclick the job and choose Notes from the Job Properties window.

This also allows you to read the notes. You can edit or annotate the information in the Instructions ﬁeld if you wish. It remains with the job as long as the job is on the server. The operator cannot edit the Notes ﬁelds.

3-5 Printing server information pages

Printing server information pages

Using the Print Pages command from the File menu you can print various special pages of information stored on the Fiery ZX. These include:

• Configuration—Prints the Conﬁguration page, which gives the current server and

device conﬁguration. This page lists general information about the hardware and software conﬁguration of the Fiery ZX, the current settings for all Setup options, information about the current calibration, and the Ethernet and Token Ring addresses of the Fiery ZX.

• Test Page—A Test Page enables you to conﬁrm that the Fiery ZX is properly

connected to the copier, and provides color and grayscale samples to troubleshoot problems with the copier or the Fiery ZX. The following settings are among those listed on the Test Page: Server Name, Printer Model, color settings, calibration information, date and time the Test Page was printed.

Control Panel Map—Prints the Control Panel Map, which is an overview of the

•

screens you can access from the Control Panel. For information about using these screens to set up the Fiery ZX, see the Conﬁguration Guide.

• Font List—Prints a list of all fonts currently resident on the Fiery ZX hard disk.

• Color Chart—Prints samples of the RGB, CMY, and PANTONE colors available

from the Fiery ZX.

• Job Log—Prints a log of the last 55 jobs processed or printed. For information on

the ﬁelds in the Job Log and on printing it in other forms, see “Using the Job Log” on page 3-26. The Job Log is sent to the Hold queue and appears in the Spool area of the Queues window . You can use Job menu commands to manipulate the Job Log print job as you would any other job.

Server information pages printed with the Print Pages command appear in the Fiery ZX Job Log with a User Name of “Operator” even if you logged in as Administrator.

3-6 Managing Print Jobs

Workﬂow scenarios

The workﬂow at your site will depend on the number and complexity of jobs and the amount of responsibility given to the operator. This section suggests some ways you might interact with a job.

Scenario 1 At this site, the Print queue is enabled, and anyone at the Command WorkStation can view the progress of jobs. A small job is sent to a server and copier that are not busy . You watch the job progress from the top to the bottom of the Queues window .

The green light on the Fiery ZX ﬂashes, the network icon blinks; on the Command WorkStation the Spool status bar is animated and the job title appears. As soon as spooling has ﬁnished, the Spool status bar is cleared and the RIP status bar animates. Almost immediately thereafter, the RIP status bar is cleared and the Print status bar animates. The printed job is listed below the Print status bar and the job pages emerge from the DocuColor 40. You move it to the mailbox of the person who sent the job.

Scenario 2 At this site, all jobs come to the Hold queue and therefore require operator intervention to proceed.

Again, the green light on the Fiery ZX ﬂashes, the network icon blinks, the Spool status bar is animated, and now in the Spool area (below the status bar) the job title comes into view . In a few moments the job is on the list, and you have time to scan the headings for the job ticket information—media type, special instructions, copies, and pages.

Are you ready for this job to print? Do other jobs have priority? What is the job for— is it ﬁnal output or a test print? The ﬁrst choice is whether to put the job in the print queue or hold it before processing it further . If you do nothing, the job remains in the Spool area, and the ﬁle remains on the server disk.

Perhaps this is a routine job and does not call for special handling. You right-click the job and choose Print. You notice the RIP status bar animate, and almost immediately, the Print status bar animates. The printed job is listed below the Print status bar and the job pages emerge from the DocuColor 40.

3-7 Workﬂow scenarios

The next job is a large job that you have not seen before. The Instructions ﬁeld indicates that the originator of the job wants to check one printout of the job before you print another 50 copies. You make sure the Copies ﬁeld is set to 1, right-click the job, and choose Print and Hold.

The RIP status bar animates and displays the job title, and then the Print status bar and copy 1 of the job emerges from the DocuColor 40. You call the sender of the job for approval. When the job is approv ed, you set the number of copies to 50, right-click the job now being held in the RIP area and choose Print.

Scenario 3 Everyone has discovered the DocuColor 40 on the network and jobs are coming in rapidly. You right-click several routine jobs in the Spool area and choose Print to let the server print them one after the other . You choose Print and Hold if you know you will be reprinting the job soon. You move jobs that have more detailed instructions (or need to be printed with similar jobs) to the Archive window (rightclick Archive). You remove printed jobs from the output trays and replenish media.

While some jobs are ﬂowing through the queues and printing, you are preparing for jobs that require more attention, such as obtaining special paper, using DocBuilder to merge two documents, or notifying the originator of a job that a PostScript error occurred.

Before you load special paper, you make sure all pending jobs are in holding areas. When an especially important job is spooled for RIPping, you right-click Process Next.

You ﬂip back and forth between the Archive and Queues window. You use the Ar chive window to sort jobs into groups with similar requirements, such as media type, user name, or another setting, and print all the jobs of the same type in sequence.

Using the copier

If you have a copier job that has priority over the spooled incoming print jobs you can temporarily close the Fiery ZX connection to the DocuColor 40 and then reopen it when you have ﬁnished copying.

When there are no active printing jobs competing for the DocuColor 40 engine (no white job lines in the Spool or RIP area), you do not need to suspend printing to make copies.

3-8 Managing Print Jobs

TO GIVE THE COPIER TOP PRIORITY AND LATER RESTORE PRINTER PRIORITY:

1. From the Server menu, choose Suspend Printing.

This suspends printing temporarily. Jobs continue to spool and RIP on the server as long as disk space and RAM are available.

2. When you have ﬁnished with the copier job, choose Resume Printing from the Server menu.

The printing connection between the Fiery ZX and the copier is reopened and printing resumes.

Canceling jobs

You may need to cancel a job after it has been routed for processing or printing. You can cancel a job only while it is being RIPped or while it is being printed. You cannot cancel a waiting job (white job row) that is routed for RIPping or printing.

• Canceling jobs during processing—While a job is being RIPped, and its name

appears in the RIP status bar, choose the Cancel RIPping command from the S erver menu or right-click on the RIP status bar and choose Cancel RIPping.

When the RIP job is canceled, the Canceling message appears in the RIP status bar and on the Fiery ZX Control Panel. The name of the canceled job appears in the J ob Log.

• Canceling jobs during printing—While a job is printing, and its name appears in

the Print status bar, choose the Cancel Printing command from the Server menu or right-click on the Print status bar and choose Cancel Printing.

When the print job is canceled, Canceling appears in the Print status bar and on the Fiery ZX Control Panel.The name of the canceled job appears in the Job Log.

NOTE: Canceled jobs may be partially printed, and may include pages with one or more

missing color planes, or pages that are completely blank.

• Canceling at the Control Panel—If you are at the Fiery ZX, the most direct way to

cancel a job is to press the top button on the server Control Panel while you can read the name of the job that is processing or printing. For more information on the Control Panel, see Chapter 1.

3-9 Previewing print jobs

Previewing print jobs

You can use the Thumbnail A window to preview pages of the currently RIPping job. You can also use Thumbnail A, as well as Thumbnail B, to preview any raster data job in the RIP or Print areas.

The thumbnail windows also allow you to open an editable thumbnail view of a held raster job in the RIP area and perform electronic collation or document merging. This feature, called DocBuilder, is described on page 3-10.

Previewing the currently rasterizing job

To see the progress of jobs as they are RIPped, you can leave the Thumbnail A window open in RIP preview mode.

TO VIEW THUMBNAILS OF THE CURRENTLY RIPPING FILE:

1. Click the Thumbnail A tab at the right of the Queues window to open the slider.

Click to display the currently rasterizing job

2. Click the RIP preview icon at the left side of the window.

In this mode, Thumbnail A displays each page of the currently processing job after it has been RIPped.

Click to close the

thumbnail window

3. Choose a ﬁle in the Spool area and select RIP and Hold, Print, or Print and Hold.

As pages are RIPped, they are displayed in the Thumbnail A window.

4. When you have ﬁnished viewing, click the Thumbnail A tab to close the thumbnail window.

3-10 Managing Print Jobs

TO VIEW THUMBNAILS OF ANY RASTER DATA FILE:

1. Select any raster data job in the RIP or Print area

2. Choose Thumbnail A or Thumbnail B from the Job menu.

If you choose Thumbnail A, make sure the raster data preview icon (at the left side of the window) is selected.

Raster data preview icon

Click to close the

thumbnail window

3. When you have ﬁnished viewing, click the Thumbnail A or Thumbnail B tab to close the thumbnail window.

Merging raster ﬁles with DocBuilder

The ability to work with raster ﬁles gives you new opportunities to combine documents from different sources into a single printer ﬁle. For example, you can combine full color covers and chapter head pages created in a page layout application with two-color text pages created in a document processing application. Or, you can customize a slide presentation by inserting slides from a different presentation.

You can display two raster ﬁles at once: a source ﬁle and a target ﬁle. The target ﬁle is displayed in the Thumbnail A window, the source in Thumbnail B.

NOTE: You cannot create a new PostScript ﬁle in this process; you must print the

rasterized merged ﬁle, which has references to the original PostScript ﬁles. Before editing or merging ﬁles with DocBuilder , make sur e the source ﬁles were RIPped using the print option settings you want for the ﬁnal output. Raster ﬁles edited in DocBuilder cannot be reRIPped.

TO VIEW AND EDIT RASTER DATA JOBS:

Click to open a full-screen preview of the page

Click to duplicate a page

3-11 Previewing print jobs

1. Select a raster data job and choose Thumbnail A from the Job menu.

The ﬁle must be a held raster job in the RIP area.

2. In the Thumbnail A window, right-click a thumbnail image to see the commands available for pages in Thumbnail A.

These commands can also be accessed from the Page menu (see page 2-9) as well as from buttons along the left side of the Thumbnail A window (see illustration below).

Click to delete a page

Delete deletes the currently selected page. Duplicate duplicates the currently selected page. Open Preview opens a full-screen preview of the currently selected page (see “Full-

screen previews” on page 2-38).

Undo undoes the previous DocBuilder command—this command is available only from

the Page menu.

3. When you are ﬁnished editing, click the Thumbnail A tab.

If you have edited the job, you are prompted to save the job (click Yes) and enter a new name.

4. Enter a new name and click OK.

The new raster ﬁle is now in the RIP area, ready to print. If you saved the edited ﬁle with a new name, the original source ﬁle remains held in the RIP area.

3-12 Managing Print Jobs

TO MERGE TWO RASTER DATA JOBS:

1. In the Thumbnail A window, display the document you wish to edit.

The ﬁle must be a held raster job in the RIP area.

2. Right-click another source document ﬁle (a held job with a raster icon) and select Thumbnail B.

The Thumbnail B tab opens a second thumbnail view which cannot be edited but can be a source for pages added to the document in Thumbnail A.

NOTE: To merge documents, the page sizes of the source document and the target

document must be the same.

3. In the Thumbnail B window, click once on a page or a range of pages to select it; then release the mouse button and click and drag to paste it in a different location.

Drag the single-page or multi-page icon to the new location in the Thumbnail A pages. Drag a Thumbnail B page o ver a page in Thumbnail A to replace the page, or drag the icon to a new position between pages or before or after a page in Thumbnail A.

Page insertion icons:

…

Single-page icon Multi-page icon

Thumbnail B

Page 4 copied from the document in Thumbnail B

3-13 Previewing print jobs

You can use Ctrl-click to select multiple, non-sequential pages in Thumbnail B. Multiple undos are available; use Ctrl-Z or the Undo command (from the Page menu)

to undo all the way back to your ﬁrst edit. There is no Redo function.

4. To close the Thumbnail view, click once on the same tab you used to open it (Thumbnail A or Thumbnail B tab).

5. If you have edited Thumbnail A, you are prompted to save the job (click Yes) and enter a new name. Enter a new name and click OK.

The new raster ﬁle is now in the RIP area, ready to print, together with the original source and target ﬁles.

3-14 Managing Print Jobs

Viewing and overriding print settings

When logged in as Operator or Administrator at the Command WorkStation, you can view and override user job settings for any job in the Queues window and view job settings for jobs in the Archive and FreeForm windows. Using the Properties dialog box, you can view and override job settings for a single job or for multiple jobs at once. When viewing multiple jobs, you can override settings for each job independently or override a setting for all the jobs at once.

• To view the properties for a single job, double-click the job line or select the job and

choose Properties from the Job menu or right mouse menu.

• To view the properties for multiple jobs at once, shift-click to select contiguous jobs,

or Ctrl-click to select non-contiguous jobs, and choose Properties from the Job menu or right mouse menu.

NOTE: If you want to retain a copy of the job with its original settings, duplicate the job

and rename the duplicate before you change any settings (see “Job commands” on page 2-23).

To override a setting for a single job, right click on the current setting and choose the override setting from the pop-up list.

3-15 Viewing and overriding print settings

To override settings for all jobs listed in the Properties dialog box, right click on the name of the print option (the row header) at the left of the dialog box and choose the override setting from the pop-up list.

The Properties dialog box displays all the job settings encoded by the P ostScript printer driver that can be decoded by the Fiery ZX. If you (as operator) have not changed anything, these are the settings a user entered before sending the job. There are two exceptions to this: Page Range and Scale.

When the Properties dialog box opens, the page range is always shown as All pages and the scale is always shown as 100%. All pages denotes all the pages speciﬁed by the user in printing the job; it may not include all the pages in the original document on the user’s disk. Similarly, 100% scale indicates 100% of the magniﬁcation speciﬁed by the user.

3-16 Managing Print Jobs

The Properties dialog box does display all the remaining user settings, including user Instructions and Notes ﬁelds.

• Instructions ﬁelds are intended to be viewed and annotated by the operator, but

their contents are associated with the job and are deleted when the job is deleted after printing.

• Notes ﬁelds can be viewed but cannot be changed by the operator; their contents are

transcribed to the Job Log just as the user sent them.

For information on print option settings, see the Printing Guide.

Printing variable data documents (FreeForm)

The ability to override job settings is especially important for variable data printing with FreeForm. As described on page 2-30, the Fiery ZX can store up to one hundred FreeForm masters; however, users are limited to a range of 1 to 15 as values they can specify for the Create Master and Use Master print options. In order to make use of all one hundred available FreeForm master slots, the operator must override the Create Master and Use Master job settings from the Command WorkStation.

TO PRINT A VARIABLE DATA DOCUMENT:

1. Right-click to select the job comprising the variable elements of the document and choose Properties.

See page 3-14 for details.

2. Scroll to ﬁnd the FreeForm section in the Properties dialog bo x and right-click the U se Master print option.

3. Choose the number of the FreeForm master job that you want to use as the master document.

See page 2-30 for information on FreeForm masters.

4. Click OK.

5. Assign the job a destination of RIP and Hold, Print, or Print and Hold.

Particularly with a variable data job, you may want to RIP and Hold the job so that you can preview it before printing.

3-17 Downloading ﬁles and fonts

Downloading ﬁles and fonts

From the Command WorkStation you can download a variety of ﬁle types, as well as fonts, to the Fiery ZX. These ﬁles and fonts can be located anywhere on the network or on an external device connected to the Command WorkStation computer. You browse to locate the ﬁles and fonts, select them, and add them to a list of items to be downloaded. You can specify a limited number of print option settings for ﬁles that you download (see page 3-19).

To download fonts, the Direct connection must be used. If the Direct connection is not currently enabled in Setup, see the Conﬁguration Guide for instructions on how to enable it.

You cannot download TrueType fonts. If you are using TrueType fonts in Windows, you can print them by converting them to Adobe Type 1 fonts. To do this with the Adobe PostScript printer driver, click the Fonts tab and set up the Font Substitution Table as necessary. To do this with the Windows 3.1x printer driver, select the “Send to Printer as Adobe Type 1” command in the Advanced Options dialog box.

The Manage Fonts command pro vides another way to download fonts to the F iery ZX (see page 3-20).

3-18 Managing Print Jobs

TO DOWNLOAD FILES OR FONTS:

1. Choose Download from the Job menu, or right click on the Spool status bar and select Download.

The Fiery Downloader opens.

For fonts, choose Direct connection

2. Select Local Files or Fiery Files to indicate the physical volume on which the ﬁles reside.

Select Local Files to browse for ﬁles on the Command WorkStation computer or on the network. Select Fiery Files to browse for ﬁles on the Fiery ZX internal CD-ROM or ZIP drive, or on external SCSI devices attached to the Fiery ZX.

3. Choose the ﬁle types to display in the Files of type menu.

You can leave this at the default All Known Formats or choose All Files. All Known

Formats

You can download ﬁles and fonts in the same batch; however, fonts should be downloaded ﬁrst if they are needed for subsequent ﬁles.

lists all ﬁles in supported formats; All Files lists all ﬁles.

3-19 Downloading ﬁles and fonts

4. Choose the Queue to which you will download the ﬁles.

The options available in this menu depend on the print connections currently enabled in Setup. The potential choices are the Print queue, Hold queue, or Direct connection. If your administrator has not enabled one or more of these connections, you cannot choose it.

To download fonts, you must use the Direct connection. The Direct connection cannot be used with Fiery Files; consequently, fonts cannot be

downloaded from Fiery Files. PDF ﬁles are always spooled to the Fiery ZX hard disk before being printed. PDF ﬁles

must be sent to the Print queue (or to the Hold queue if the Print queue is not enabled). Do not use the Direct connection to download PDF ﬁles.

5. Select the ﬁlename and click Add.

The File name ﬁeld displays the name of the selected ﬁle before you click Add. You can navigate to different drives and directories to select ﬁles and fonts to

download. To select multiple sequential ﬁles, select the ﬁrst ﬁle and then Shift-click the last ﬁle.

Ctrl-click to select multiple non-sequential ﬁles. If you change your mind about a ﬁle, select the ﬁlename in the

list and click Remove.

Files to be Downloaded

6. To change the attributes of a ﬁle to be downloaded, select it and click Options.

The Options dialog box for PostScript and EPS ﬁles is different from that for PDF ﬁles, as explained below.

PostScript options PDF options

3-20 Managing Print Jobs

7. Specify the following information in the dialog box and click OK.

The options you set apply only to the selected ﬁle. You can set different options, or leave the default settings, for each ﬁle.

Copies—Specify the number of copies. Brightness (PostScript and EPS ﬁles only)—Change the Brightness setting if a ﬁle

appears to be too dark or too light. Choose 85% for a substantially lighter image, 115% for a substantially darker image, or one of the options in between.

NOTE: Some applications, including Adobe Photoshop, pro vide transfer functions that

let you specify density settings for an image. If the ﬁle you are printing includes transfer functions, the Brightness option has no effect. For more information on using transfer functions, see the documentation for your application.

‘showpage’ (after EPS ﬁles only)—In most cases, you do not need to use this option.

Select the adds a ‘showpage’ PostScript language command at the end of the print job. Some applications omit this necessary PostScript language command when they generate EPS ﬁles. Select this option when printing EPS ﬁles generated by these applications. If you select this option unnecessarily, extra blank pages may print.

If you experience problems downloading EPS ﬁles, you can print the ﬁle directly from the application in which you created it.

Page Range (PDF ﬁles only)—Specify the page range you want to print.

‘showpage’ option only if an EPS ﬁle fails to print without it. This option

8. Click Download.

To cancel downloading, click Cancel.

Managing server fonts

The Fiery ZX-40 Color Server includes a number of built-in printer fonts. You can download additional fonts to the Fiery ZX using the Manage Fonts command (see below) or the Download command (see page 3-17). Users on the network can also download fonts to the server using the Fiery Downloader (see the Printing Guide). Downloading fonts, either from the Command WorkStation or with the Fiery Downloader, requires that the Direct connection is enabled in Setup (see the Conﬁguration Guide).

NOTE: The Manage Fonts command is available only if you logged in as A dministrator.

3-21 Downloading ﬁles and fonts

Although no special privileges are necessary to download fonts, Administrator privileges are required to remove fonts from the server. The built-in printer fonts are locked and cannot be removed by anyone.

To print a list of fonts currently resident on the Fiery ZX, use the Print Pages command (see page 3-5).

TO ADD OR DELETE FONTS:

1. Choose Manage Fonts from the Server menu.

Locked fonts

Downloaded fonts

Click to download additional fonts

Click to delete font(s)

Click to update the font list display

2. The Server Fonts window displays Add, Delete, and Update buttons.

To download additional fonts to the Fiery ZX, click Add and refer to the instructions on page 3-17.

To delete a font, select it in the font list and click Delete. Shift-click or Ctrl-click to select multiple fonts.

NOTE: The printer fonts included with the Fiery ZX (built-in fonts) are locked. These

fonts appear with a lock icon next to the name and cannot be deleted. To refresh the font list display, click Update.

3-22 Managing Print Jobs

Managing jobs with multiple color servers

You can connect to up to ﬁve Fiery ZX color servers simultaneously from the Command WorkStation. This allows you to view and manage jobs being processed by multiple servers from a single location, and also to balance the job load between servers of similar capabilities.

• If you connect to multiple servers from the Command WorkStation, you can easily

switch between them by clicking the server selection tabs (see page 2-12).

• With Fiery ZX color servers that support the feature, you can use the Send

to <Server> command to transfer jobs between color servers (see page 2-24).

TO VIEW AND MANAGE JOBS ON MORE THAN ONE COLOR SERVER:

1. Conﬁgure the connection to the ﬁrst server and log in.

See Getting Started for information on conﬁguring the connection to the server.

2. Click a blank server selection tab.

3. Conﬁgure the connection to the next server and log in.

The Command WorkStation windows show the job lists for the additional server. You can route and manage the jobs processed by this server as long as you are logged in.

4. To switch servers, simply click the other server selection tab.

Once you have logged in, you do not need to log in again unless you have logged out. If the servers are extremely busy with continuous jobs, you may see some delay in

updating the Command WorkStation window when you switch between servers. Job lists may be blank for some seconds until updating is complete.

TO TRANSFER JOBS BETWEEN COLOR SERVERS:

1. Log in to more than one color server, as described above.

To transfer jobs between color servers, both color servers must support the Send to <Server> command.

2. In the Queues window of the source color server, select the job(s) you want to transfer.

You can select any held jobs in the Spool or RIP areas.

3-23 Archiving jobs

3. Choose the Send to <Server> command from the Job menu.

4. After verifying that the jobs were successfully transferred, you can delete them from

The actual command contains the name of the other color server currently connected to the Command WorkStation; for example, Send to Astro_DocuColor. If two or more additional color servers (in addition to the originating server) are connected to the Command WorkStation, multiple Send to <Server> commands appear in the Job menu.

Jobs are transferred from the source server to the same area on the target server (from Spool to Spool, from RIP to RIP).

NOTE: You cannot perform any other Command WorkStation functions while ﬁles are

being transferred between servers.

the originating server, if you wish.

Archiving jobs

PostScript and raster data jobs can be archived internally to the Fiery ZX hard disk or externally to the Command WorkStation hard disk or network drives.

TO ARCHIVE A POSTSCRIPT OR RASTER JOB:

1. In the Queues window, select any held job in the Spool or RIP areas.

2. Choose Archive from the Job menu.

3. In the Archive Options dialog box, turn on the Archive rasters option, if you wish.

Raster data ﬁles may be large and therefore may take considerable time to archive. To save time and disk space, archive only PostScript data.

Click to add a device

3-24 Managing Print Jobs

This option is dimmed for PostScript data jobs.

4. To archive the job(s) internally (to the server’s internal hard disk), click OK. To archive the job(s) externally, to the Command WorkStation hard disk or to a device on the network, click Add.

5. Browse to select the device and folder to which you want to archive the job(s) and then click OK.

The Archive Options dialog box shows the external device as an available archive volume.

6. Select an archive volume and click OK.

To retrieve jobs archived to external devices, use the Import command.

3-25 Archiving jobs

Importing archived jobs from external media

You can use the Import command to ﬁnd and retrieve jobs previously archived to external devices. This command can be used to retrieve ﬁles ar chived from the current Fiery ZX or from another Fiery ZX that supports external archiving.

TO IMPORT AN ARCHIVED JOB FROM AN EXTERNAL DEVICE:

1. Choose Import from the Job menu in the Queues window.

2. In the Import Jobs dialog box, select the device containing the job(s) you want to import.

3. Click OK.

The job is imported to the same area in the Queues window (Spool or RIP) from which it was archived.

3-26 Managing Print Jobs

Using the Job Log

Chapter 2 introduced the Job Log, which is the list of all processed and printed jobs, including the date and time they were printed, and all the characteristics of the job. It explained that the Administrator can set Job Log preferences for clearing and printing the Job Log automatically, and for Job Log page size (page 2-32).

After displaying the Job Log you can print it (using either the Print icon or the Print Pages command), or export it to a tab-delimited ﬁle. The exported Job Log ﬁle can be imported into a spreadsheet, database, or word processing application for job accounting purposes. If only a portion of the Job Log is displayed (such as jobs for the current day), only that portion of the Job Log is printed or exported.

NOTE: When you print the Job Log, the print job is sent to the Hold queue and

appears in the Spool area of the Queues window with the job title “Job Log” and the user name “Operator” (even if you logged in as Administrator). You can then use Job menu commands to manipulate the Job Log print job as you would any other job.

After printing or exporting the entire Job Log, you may want to clear it; you clear the Job Log by clicking the Delete (trash can) icon.

Icons appear above the Job Log. The icons are:

Update Click to update the information in the Job Log window

Print Click to print the currently displayed portion of the

Job Log to the Hold queue

Export Click to export the currently displayed portion of the

Job Log to a tab-delimited ﬁle

Delete Click to delete the Job Log (you will be asked for

conﬁrmation)

Calendar Click to display a calendar and specify a date range.

3-27 Using the Job Log

The Job Log window displays a list of all the jobs and the following information about them: status, document name, user, date, start time, end time, process time, size, device, page size, media, number of originals, number of color pages, number of black and white pages, and total number of pages.

The text in the Status column provides information about the job: OK The job was printed normally. Cancel The job was canceled before printing was completed. Error An error occurred during processing or printing.

The information in the Notes 1 and Notes 2 ﬁelds is displayed if users entered this information when they printed.

Use the scroll bar at the bottom of the window to view all the ﬁelds in the Job Log window.

3-28 Managing Print Jobs

Server management commands

The following Server menu commands are used to manage server performance, conﬁguration, and status. Some of these commands are available only when logged in as Administrator.

• Calibrate—Opens the Fiery Print Calibrator (see Chapter 6 and Chapter 7)

• Reboot—Causes the Fiery ZX to be rebooted, just as if you had selected Reboot

Server from the Control Panel (see page 1-5)

• Clear—Clears all jobs in all server queues as well as all jobs archived on the Fiery ZX

hard disk, the index of archived jobs (in the Archive window), all FreeForm masters, the index of FreeForm masters (in the FreeForm windows), and the Job Log.

Setup—Invokes Fiery Setup (see the Conﬁguration Guide)

•

• Manage Fonts—Allows you to delete fonts from, as well as add fonts to, the F iery ZX

(see page 3-20)

4-1 Fiery WebTools

Chapter 4: Overview o f Fiery W ebTools

This chapter introduces Fiery WebTools and provides instructions on their usage. For more information on certain Fiery WebTools you are referred to other chapters in this book and to other manuals in the documentation set.

Fiery WebTools

Fiery WebTools reside on the Fiery ZX but can be accessed over the network from a variety of platforms. The Fiery ZX has a home page that lets remote users view server functions and manipulate jobs.

Fiery WebTools can be used on Windows 95, Windows NT 4.0, and Mac OS client computers with certain Internet browsers that support the Java language. For speciﬁc information on the browsers supported with Fiery WebTools, see Getting Started.

Access privileges

The Fiery ZX system allows the site administrator to choose and implement a level of access and control appropriate for your particular site. There is a spectrum of control which can be implemented; the levels of access allowed to remote users depend on whether the administrator has enabled use of the Fiery WebTools, and whether or not a password is required to use the job management features of the Fiery WebTools.

If you have been given the Operator password, you can manage job ﬂow and override print settings of your jobs with the Fiery WebSpooler. If not, you can still track the status of your jobs with the Status tool, and with the Fiery WebSpooler as a Guest. Check with your site administrator for information on your Fiery WebTools access privileges.

4-2 Overview of Fiery WebTools

Using Fiery WebTools

Fiery WebTools are accessed from the Fiery ZX home page.

WebTool: Summary: For more information:

Status Shows you the jobs currently processing

and printing.

W ebSpooler Allows you to view , manipulate, r eor der,

reprint, and delete jobs currently spooling, processing, or printing on the Fiery ZX. It also allows you to view, print, and delete the Job Log.

WebLink Provides a link to another web page,

provided you have a valid Internet connection. The WebLink destination is initially set to www.efi.com/weblink/xerox. From this page, you can link to either the Xerox home page or the Electronics for Imaging home page (www .eﬁ.com). The WebLink destination can be changed; this function requires the Administrator password, if one has been set.

Installer Allows you to download Fiery ZX

printer ﬁle installers directly from the server.

See the Printing Guide

See “Tracking and managing jobs with the Fiery WebSpooler” on page 5-1

See the Printing Guide and the

Conﬁguration Guide

See Getting Started

4-3 Using Fiery WebTools

TO ACCESS FIERY WEBTOOLS:

1. Start up your Internet browser application.

2. Enter the IP address or the DNS name of the Fiery ZX.

Check with the operator or administrator for this information. The Fiery ZX home page appears.

3. Click one of the buttons at the left to select one of the Fiery WebTools.

Move the cursor over the buttons to display information about the selections.

5-1 Tracking and managing jobs with the Fiery WebSpooler

Chapter 5: Fiery W ebSpooler

The Fiery W ebS pooler duplicates many of the functions and features of the Command WorkStation. It provides additional ﬂexibility by allowing job tracking and management from multiple platforms over the Internet or an intranet.

Tracking and managing jobs with the Fiery WebSpooler

You can use the Fiery WebSpooler to perform the following functions from your workstation:

• Override current job option settings

• Delete jobs and cancel processing

• Duplicate or rename jobs

• RIP a job and hold the raster data

• Hold jobs in the spooled area or the RIPped area

• Remove raster data from RIPped ﬁles

• Change the priority of jobs

• Edit and merge raster data jobs (DocBuilder)

• Display, print, or delete the Job Log

Most of these functions require the Administrator or Operator password. However, even without a password, you can log in to the Fiery WebSpooler as Guest with viewonly privileges.

NOTE: Most Fiery WebSpooler commands function identically to those of the

Command WorkStation. For more information on speciﬁc commands, see Chapters 2 and 3.

TO ACCESS THE FIERY WEBSPOOLER WINDOW:

1. From the Fiery ZX home page window, click WebSpooler.

For instructions on how to access the Fiery ZX home page window, see page 4-3.

5-2 Fiery WebSpooler

2. To log in as Administrator, enter the Administrator password and click OK. To log in as Operator, enter the Operator password and click OK. To log in as Guest, click OK, without entering any password.

The Fiery WebSpooler window appears in a new browser window.

About the Fiery WebSpooler window

Like the Command WorkStation, the Fiery WebSpooler is a window to view Fiery ZX and copier functions, and an interface from which you can control those functions.

The Fiery WebSpooler window is divided into three areas by Spool, RIP, and Print status bars. When the Fiery ZX receives print jobs, the Fiery WebSpooler window becomes a dynamic display, ﬁlled with the names of jobs and their characteristics.

The Spool, RIP, and Print areas of the Fiery WebSpooler window represent the stages of printing a job. Jobs come in at the top level (Spool) and drop down to the Print level, unless they are held along the way.

The job icons displayed in the Fiery WebSpooler window are explained in “Job icons” on page 2-19.

5-3 Tracking and managing jobs with the Fiery WebSpooler

NOTE: In Fiery WebSpooler, the “PS” characters do not appear inside yellow PS icons

(in the Spool area) and white PS icons (in the Print area).

Spooled jobs—Jobs listed in the area below the Spool status bar are stored on the

Fiery ZX disk. Jobs can be routed to this area for holding; held jobs are in PostScript form and are listed on a yellow background.

RIPped jobs—Jobs listed in the area below the RIP status bar ar e ready to print. They

have already been rasterized (RIPped, or processed for printing) and are waiting, in order , for access to the printer. Rasterized jobs can also be held; held jobs are listed on a yellow background.

Printed jobs—Jobs listed in the area below the Print status bar have already been

printed. Printed jobs can be stored on the Fiery ZX disk. The number of jobs that can be stored (from 1 to 99) is deﬁned in Setup.

If you are logged in as Administrator or Operator, you can interact with a job wherever it appears in the window by selecting it and choosing a command from the Job menu, or by double-clicking the job and setting override options. See “Manipulating job options and job ﬂow” on page 5-4 for information.

Errors—Jobs with an error are shown in red. To display the error, double-click the job

line.

NOTE: If your job does not appear anywhere in the Fiery WebSpooler window, it may

have already been printed; if so, it will appear in the Job Log. To view the Job Log, choose Show Job Log from the Windo w menu. (F or more information on the J ob Log, see page 5-7.)

If the job does not appear in the Job Log, it may have been moved to the Archive window by the operator. The Archive window cannot be viewed with the Fiery WebSpooler; you must contact the operator or look at the Command WorkStation display to check this.

5-4 Fiery WebSpooler

Manipulating job options and job ﬂow

Using the commands in the Job menu, you can alter the destinations, priorities and other characteristics of jobs that appear in the Fiery WebSpooler window.

To understand the effect each of these commands has on a job, you need to understand the way the Fiery ZX handles PostScript and raster data, and how jobs are activated or held in the various stages of processing. See Chapter 2 for this background information before manipulating jobs with the Fiery WebSpooler. Also, the commands in the Fiery WebSpooler Job menu have identical counterparts on the Command W orkS tation. F or background and information about these commands, see Chapters 2 and 3.

Choose this command

from the Job menu:

Delete Job(s) Delete the job(s) from the list Deleted Duplicate Job(s) Duplicate one or more selected P ostScript data

jobs in the Spool or Print areas (creates a reference to the original job, with the same name)

Rename Rename the job (P ostScript ﬁle with or without

raster)

Hold

Hold the job in the current place (except for a printed job, which is moved to the Spooled or RIPped area)

To do this: Raster data is:

n/a (The Duplicate command is not available for raster jobs)

Unaffected

Held in RIPped area indeﬁnitely, if included with job

5-5 Tracking and managing jobs with the Fiery WebSpooler

Choose this command

from the Job menu:

RIP and Hold Print Print the job in its turn (RIP it ﬁrst if it does

Print and Hold (like the PPD option Save Fast Reprint)

Process Next Give top priority to this job

Remove Raster

Override Print Settings Change the print options for the job

Thumbnail A Open the selected held raster data job in the

RIP the job and hold it in the RIPped area Held in RIPped area indeﬁnitely

not have raster data). Keep the printed job in the Printed area until the job limit is reached

Print the job in its turn (RIP it ﬁrst if it does not have raster data) After printing, hold the PostScript data and the raster in the RIPped area

Print the job (or RIP and print) as soon as the processor and copier are free, before other waiting jobs

Remove the raster from a job that has raster data; leave the PostScript job in place

(see page 5-6)

Thumbnail A window where you can view a full-screen preview of the job, edit the job, or merge it with raster data from other jobs

To do this: Raster data is:

Temporarily held in RAM until memory is needed for another job

Held in the RIPped area indeﬁnitely (saved to disk)

Held in RAM after printing (can be selected in the Printed area while it remains there), or, Held in RIPped area (saved to disk) if destination was RIP and Hold

Deleted

Deleted and regenerated, if the newly selected options require reRIPping, or reprinted with the new settings, if none require reRIPping

Saved, and may be changed if job is edited

Thumbnail B Open the selected raster data job (not

necessarily a held job) in the Thumbnail B window for viewing or for merging into a job in the Thumbnail A window

Unchanged

Indicates reRIPping is required

5-6 Fiery WebSpooler

Overriding job option settings

To change the job options of a job, double-click the job line or select the job and choose Override Print Settings from the Job menu. Scroll down to see all the various job options.

The options you set here are the same ones you set from the P rint dialog box when you print from an application. For information about setting and overriding these print options, see the Printing Guide.

NOTE: For some options, changing the setting requires that the job be reRIPped; these

options show an icon to the left of the option name.

5-7 Tracking and managing jobs with the Fiery WebSpooler

Thumbnails and full-screen previews (DocBuilder)

Like the Command WorkStation, the Fiery WebSpooler includes a powerful DocBuilder tool that allows you to preview and edit raster data. DocB uilder consists of two thumbnail windows and several page-manipulation commands (listed in the Page menu). The DocBuilder tool can be used in the following ways:

• In the Thumbnail A window, you can see thumbnails of the currently printing job,

as it is processed, or of any raster data job.

• From the Thumbnail A window you can open a full-screen preview of a raster ﬁle.

• Using the Thumbnail A and Thumbnail B windows together, you can merge raster

data from more than one ﬁle, even if the ﬁles were printed from different applications on different computer platforms.

DocBuilder’s merge features eliminate the limitations of particular software applications. You can merge raster pages of documents of different types, and even different computer operating systems. You can merge color pages from graphics programs with text pages from a word processor.

The DocBuilder tool in the Fiery WebSpooler functions identically to that in the Command WorkStation. For information on using DocBuilder, see Chapters 2 and 3.

Using the Job Log

From the Fiery WebSpooler, you can view and print a log of all jobs printed by the Fiery ZX, including jobs downloaded with the Fiery Downloader.

NOTE: If you logged in as Administrator, you can delete the Job Log from the

Fiery WebSpooler (see page 5-9).

5-8 Fiery WebSpooler

TO DISPLAY, UPDATE, PRINT, DELETE, AND SAVE THE JOB LOG:

1. Choose Show Job Log from the Fiery WebSpooler Window menu.

2. Click All or specify a date range.

3. Click OK.

The Job Log appears in a new browser window.

NOTE: The Delete button appears only if you logged in as Administrator.

Update

Delete

Xerox FIERY ZX-40 Job Management Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

About this manual

Terminology

About the documentation

Permissions

Safety warnings

Chapter 1: Using the Control P anel

Activity light

Buttons

Display window

Functions menu

Chapter 2: Introduction to the Command WorkStation

About the Command WorkStation

Starting up and logging in

Connecting to the server

Logging in

Logging out

The Command WorkStation interface

Window area (Queues, Archive, FreeForm, Job Log)

Menu bar

Server selection tabs

Sliders

Job ticket information

Window selection tabs

Queues window

Status bars

Job icons

Spool area

RIP area

Print area

Job commands

Archive window

Filtering jobs in the Archive window

FreeForm window

Job commands for FreeForm master jobs

Filtering jobs in the FreeForm window

Job Log window

Job properties

Viewing and editing job properties

Thumbnails and full-screen previews (DocBuilder)

Chapter 3: Managing Print Jobs

Communicating with users

What the user needs to know

How users communicate print requirements

Customizing the Command WorkStation window

Printing server information pages

Using the copier

Canceling jobs

Previewing print jobs

Previewing the currently rasterizing job

Viewing and overriding print settings

Printing variable data documents (FreeForm)

Managing server fonts

Managing jobs with multiple color servers

Archiving jobs

Importing archived jobs from external media

Using the Job Log

Server management commands

Access privileges

Overriding job option settings

Thumbnails and full-screen previews (DocBuilder)

Using the Job Log