Xerox Fiery XJ+ 525 Color Server OPERATOR GUIDE

Fiery XJ+ 525 Color Server

OPERATOR GUIDE

Copyright © 1997 Electronics for Imaging, Inc. All rights reserved.

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose
without express prior written consent from Electronics for Imaging, Inc., except as expressly permitted herein. I nformation in this document is subject to change
without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.

The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license.

Trademarks

EFI, the EFI logo, Fiery, the Fiery logo, EFICOLOR and the EFICOLOR logo are trademarks registered in the U.S. Patent and Trademark Office. Fiery XJ,
Fiery XJe, Fiery XJ+, Fiery Driven, the Fiery Driven logo, XJ RipChips, Rip-While-Print, Continuous Print, Command WorkStation, AutoCal, STARR
Compression, and Memory Multiplier are trademarks of Electronics for Imaging, Inc.

XEROX DocuColor 40 and all Xerox product names mentioned in this publication are trademarks of the XEROX CORPORATION.
Adobe, the Adobe logo, Adobe Illustrator , P ostScript, Adobe P hotoshop, Adobe S eparator , and A dobe P ageMaker ar e trademarks of Adobe Systems I ncorporated,

registered in certain jurisdictions. EPS (Encapsulated PostScript) is a trademark of Altsys Corporation. Apple, the A pple logo, A ppleShar e, A ppleTalk, E therTalk,
LaserWriter, and Macintosh are registered trademarks, and MultiFinder is a trademark of Apple Computer, Inc. Microsoft, MS, MS-DOS, and Windows are
registered trademarks of Microsoft in the US and other countries. QuarkXPress is a registered trademark of Quark, Inc. Times, Helvetica, and Palatino are
trademarks of Linotype AG and/or its subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of
International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. Farallon, PhoneNET PC, and PhoneNET Talk are trademarks of
Farallon Computing, Inc. COPS and COPSTalk are trademarks of CoOperative Printing Solutions, Inc. NetWare and Novell are registered trademarks and
Internetwork Packet Exchange (IPX) is a trademark of N o vell, Inc. S yQuest is a registered trademar k, in the U nited S tates and certain other countries, of SyQuest
T echnology, Inc. UNIX is a registered trademark of UNIX System Laboratories, a wholly owned subsidiary of Novell, Inc. PANTONE is a registered trademark
of Pantone, Inc.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices
APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE.
APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE
OF THE APPLE SOFTWARE IN TERMS OF ITS C ORRECTNESS, AC CURACY, RELIABILITY , CURRENTNESS, OR O THER WISE. THE ENTIRE
RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED
WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMA GES (INCLUDING DAMA GES FOR LOSS OF BUSINESS PR OFITS, BUSINESS INTERRUPTION, L OSS OF
BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR
LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU.

Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence],
product liability or otherwise), will be limited to $50.

Restricted Rights Legends

For defense agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (c)(1)(ii) of the Rights in
Technical Data and Computer Software clause at 252.227.7013.

For civilian agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (a) through (d) of the
commercial Computer Software Restricted Rights clause at 52.227-19 and the limitations set forth in Electronics for Imaging, Inc.’s standard commercial
agreement for this software. Unpublished rights reserved under the copyright laws of the United States.

Printed in the United States of America on recycled paper.

Part Number:

10012577

CE Mark

The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the Eur opean Union as of
the dates indicated.

January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low
voltage equipment.

January 1, 1996—Council Directive 59/336/EEC. Approximation of the laws of the member states related to electromagnetic compatibility.
A full declaration defining the relevant directives and referenced standards can be obtained from your Rank Xerox representative.

WARNING: In order to allow this equipment to operate in proximity to industrial, scientific, and M edical (ISM) equipment, the external radiation from
ISM equipment may have to be limited or special migration measures taken.

WARNING: This is a Class A product. In a domestic environment this product may cause radio interfer ence, in which case the user may be required to
take adequate measures.

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void
the user’s authority to operate this equipment.

NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates,
and uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to cause interference in which case the user will be required to correct the interference
at his own expense.

Industry Canada Class A Notice

This digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard
entitled, “Digital Apparatus” ICES-003 from Industry Canada.

Avis de Conformation Classe A d l’Industrie Canada

Le présent appareil numérique n’émet pas de bruits radioélectriques dépassant les limites applicables aux appareils numériques de la Classe A prescrites dans la
norme sur le matériel brouilleur, “Appareils Numériques” NMB-003 édictée par l’Industrie Canada.

Certificate by Manufacturer/Importer

This is to certify that the FC07 is shielded against radio interference in accordance with the provisions of VFG 243/1991. The German Postal Services have been
advised that this device is being put on the market and that they have been given the right to inspect the series for compliance with the regulations.
Electronics for Imaging, Inc.

Bescheinigung des Herstellers/Importeurs

Heirmit wird bescheinigt, dass der FC07 im Uebereinstimmung mit den Bestimmungen der VFG 243/1991 Funk-Entstort ist. Der D eutschen Bundespost wurde
das Inverkehrbringen dieses Geraetes angezeigt und die Berechtigung zur Ueberpruefung der Serie auf Einhaltung der Bestimmungen eingeraumt.
Electronics for Imaging, Inc.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal
operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user
who is responsible for compliance of his particular installation.

Dieses Geraet wurde einzeln sowohl als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funk-entstoerbestimmungen
geprueft. Es ist jedoch moeglich, dass die Funk-enstoerbestimmungen unter unguenstigen Umstaenden bei anderen Geraetekombinationen nicht eingehalten
werden. Fuer die Einhaltung der Funk-entstoerbestimmungen seigner gesamten Anlage, in der dieses Geraet betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.
Einhaltung mit betreffenden Bestimmungen kommt darauf an, dass geschirmte Ausfuhrungen gebraucht werden. Fuer die beschaffung richtiger Ausfuhrungen ist

der Betreiber verantwortlich.

Software License Agreement

Electronics for Imaging, Inc. grants to you a non-exclusive, non-transferable license to use the software and accompanying documentation (“Software”) included
with the Fiery XJ Color Server you have purchased, including without limitation the PostScript

®

software provided by Adobe Systems Incorporated.

You may:
a. use the Software solely for your own customary business purposes and solely with Fiery XJ;
b. use the digitally-encoded machine-readable outline and bitmap programs (“Font P rograms”) pr ovided with F iery XJ in a special encrypted format (“Coded Font

Programs”) to reproduce and display designs, styles, w eights, and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your o wn customary
business purposes on the screen of the Fiery XJ or Macintosh monitor used with Fiery XJ;

c. use the trademarks used by Electronics for Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and
d. assign your rights under this Agreement to a transferee of all of your right, title and interest in and to Fiery XJ provided the transferee agr ees to be bound by all

of the terms and conditions of this Agreement.
You may not:

a. make use of the Software, directly or indirectly, to print bitmap images with print resolutions of 600 dots per inch or greater, or to generate fonts or typefaces
for use other than with Fiery XJ;

b. make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as
necessary for use with the Fiery XJ unit purchased by you; provided, however, that under no circumstances may you make or have made, or permit to be made,
any copies of that certain portion of the Software which has been included on the Fiery XJ hard disk drive. You may not copy the documentation;

c. attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs or accompanying documentation.
d. rent or lease the Software.

Proprietary Rights

You acknowledge that the Software, Coded Font Programs, Typefaces, Trademarks and accompanying documentation are proprietary to Electronics for Imaging
and its suppliers and that title and other intellectual property rights therein remain with Electronics for Imaging and its suppliers. Except as stated above, this
Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or
licenses in respect of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation. You may not adapt or use any trademark or
trade name which is likely to be similar to or confusing with that of Electronics for Imaging or any of its suppliers or take any other action which impairs or reduces
the trademark rights of Electronics for Imaging or its suppliers. The trademarks may only be used to identify printed output produced b y the Coded Font P rograms.
At the reasonable request of Electronics for Imaging, you must supply samples of any Typeface identified with a trademark.

The MacApp software is proprietary to Apple Computer, Inc. and is licensed to Electronics for Imaging, Inc. for distribution only for use in combination with
Fiery XJ software utilities.

Confidentiality

You agr ee to hold the Software and Coded F ont P rograms in confidence, disclosing the Software and Coded F ont P rograms only to authorized users having a need
to use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.

Remedies

Unauthorized use, copying or disclosure of the Software, Coded F ont Programs, Typefaces, Trademarks or accompanying documentation will result in automatic
termination of this license and will make available to Electronics for Imaging other legal remedies.

Limited Warranty And Disclaimer

Electronics for Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without
significant errors that make it unusable. Electronics for Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning
Fiery XJ to Electronics for Imaging or an authorized dealer) will be, at Electronics for Imaging ’s option, to use reasonable commercial efforts to attempt to correct

or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agreement. Some states
do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.

Except for the above express limited warranty, Electronics for Imaging makes and you receive no warranties or conditions on the Products, express, implied, or
statutory, and Electronics for Imaging specifically disclaims any implied warranty or condition of merchantability or fitness for a particular purpose.

For warranty service, please contact your authorized service/support center.
EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES

OR CONDITIONS ON THE SOFTWARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUT ORY, OR IN ANY OTHER PRO VISION
OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTRONICS FOR IMAGING SPECIFICALL Y DISCLAIMS ANY IMPLIED
WARRANTY OR CONDITION OF MER CHANT ABILITY OR FITNESS FOR A P AR TICULAR PURPOSE. Electronics for Imaging does not warrant that
the operation of the software will be uninterrupted or error free or that the Software will meet your specific requirements.

Limitation Of Liability

IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMA GES, INCLUDING LOSS OF DATA, LOST
PROFITS, COST OF COVER OR O THER SPECIAL, INCIDENT AL, CONSEQ UENTIAL OR INDIRECT DAMAGES ARISING FR OM THE USE OF
THE SOFTWARE, CODED FONT PROGRAMS OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF
LIABILITY. THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED
OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF FIERY XJ REFLECTS THIS ALLOCATION OF RISK.
BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

Export Controls

You agr ee that you will not export or re-export the Softwar e or Coded Font Programs in any form without the appropriate United States and foreign government
licenses. Your failure to comply with this provision is a material breach of this Agreement.

Government Use

Use, duplication or disclosure of the Software by the United States Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in
Technical Data and Computer Software clause at DFARS 252.227-7013 or in subparagraphs (c) (1) and (2) of the Commercial Computer Software—Restricted
Right Clause at 48 CFR 52.227-19, as applicable.

Third Party Beneficiary

You ar e hereb y notified that Adobe S ystems Incorporated, a California corporation located at 303 Almaden B lvd., San Jose, CA 95110 (“Adobe”) is a third-party
beneficiary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded F ont Pr ograms, the Typefaces
and the Trademarks licensed hereby. Such provisions are made expressly for the benefit of Adobe and are enforceable by Adobe in addition to Electronics for
Imaging.

General

This Agreement will be governed by the laws of the State of California.
This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software, Coded Font

Programs and accompanying documentation.
If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect.
If you have any questions concerning this Agreement, please write to Electronics for Imaging, Inc., Attn: Licensing Dept. or see Electr onics for Imaging ’s web site

at www.efi.com.
Electronics for Imaging, Inc.

2855 Campus Drive
San Mateo, CA 94403

Contents

Preface

About the manual

Organization xi
Terminology xii

About the documentation
Safety warnings
Cleaning the Fiery XJ
Fiery XJ job environments

Permissions xiv

About the Command WorkStation

Chapter 1: Introduction to the Command WorkStation

Starting up and logging in

Connecting to a server 1-2
Logging in 1-3

The Command WorkStation interface

Window area (Queues, Archive, Job Log) 1-6
Menu bar 1-7
Server selection tabs 1-8
Sliders and system information 1-9
Job ticket information 1-11
Window selection tabs 1-12

xi

xiii
xiii

xiv
xiv

xv

1-1

1-5

Queues window

Status bars 1-14
Job icons 1-17
Spool area 1-17
RIP area 1-18
Print area 1-19
Right mouse commands 1-20

Archive window

1-13

1-23

vii Contents

Job Log window
Job properties
Editing and merging documents

Thumbnails 1-27
DocBuilder for merging raster files 1-28
Full-screen preview 1-29

Connecting and disconnecting

Chapter 2: Managing Print Jobs

Communicating with users

What the user needs to know 2-1
How users communicate print requirements 2-2
Preparing the Command WorkStation window 2-3

Workflow scenarios

Using the copier 2-6

Canceling jobs
Using the Fiery XJ Control Panel

Activity light 2-8
Buttons 2-9
Display window 2-10

1-24
1-25
1-27

1-29

2-1

2-4

2-7
2-8

Previewing a print job
DocBuilder
Overriding print settings
Managing jobs with multiple color servers
Using the Job Log

2-13
2-14
2-17
2-17
2-18

viii Contents

Chapter 3: Color Calibration

Introduction
Calibration on the fly
Understanding calibration

How calibration works 3-3
Scheduling calibration 3-6
Checking calibration status 3-7
Using a densitometer 3-7

Using the Fiery XJ Print Calibrator

The Fiery XJ Print Calibrator window 3-11
Measurements 3-12
Measuring values with a DTP32 densitometer 3-13
Testing and applying calibration 3-16
Calibration checklist 3-18

Advanced calibration features

Changing the target file 3-19
Changing the measurements file 3-20
Working with targets 3-21
Creating custom targets 3-22
Editing targets 3-24
Removing targets 3-30
Saving Fiery XJ targets locally 3-31
Saving measured values as a target 3-31
Removing calibration 3-35

3-1
3-2
3-2

3-9

3-19

Calibrating the densitometer

3-35

ix Contents

Appendix A: Job Properties

Viewing job properties

Sources of job settings A-2

Job properties

Appendix B: Type Examples

Appendix C: Error Messages and Troubleshooting

Error messages
Maintaining optimal system performance
Troubleshooting

Command WorkStation fails to connect to a Fiery XJ C-7
Unexpected printing results C-9
Clearing the server C-10
Users are unable to connect to the printer C-10
Setup error messages C-11

Index

A-1

A-4

C-1
C-6
C-7

x About the manual

Preface

This manual is about the Command WorkStation™. It explains what you might see
walking up to the Command WorkStation and also describes the advanced features
available to an operator who controls the flow of print jobs to the Fiery XJ+ 525 and
the Xerox DocuColor 40.

About the manual

This manual describes the basic printing model and the functions and features of the
Command WorkStation as used by an operator:

• Command WorkStation queues (all the places a job can go)

• The graphic display of the job flow (spool, RIP, print) in the Command
WorkStation windows

• Job handling commands available to the operator—how job data is managed and
accessed at different stages in printing

• Job ticket information (job properties) specified by the user, interactions between
job settings (constraints and trade-offs), and how an operator can view and change
settings

• Preview windows and DocB uilder™ for checking, editing, and merging jobs, even if
they were created in different applications

• Calibration of the printing system

• Troubleshooting

Organization

This manual is organized as follows:

• The Preface introduces the basic workflow and printing model.

• Chapter 1 tells you how to log in to the Fiery XJ, gives an overview of the
Command WorkStation windows, and explains how each part reflects processes in
the server and printer.

xi About the manual

• Chapter 2 gives you hints on using the Command WorkStation windows to manage
print jobs. It follows the course of a print job from beginning to end and shows
many of the ways you can interact with the job.

• Chapter 3 tells you how to monitor and maintain color quality of your print output
by calibrating the Fiery XJ.

• Appendix A explains the job settings that you might send with a job; you can check
these settings before a file is rasterized and modify them as necessary.

• Appendix B contains samples of printer fonts provided on the Fiery XJ.

• Appendix C lists error messages that you might see on the Fiery XJ, the Command
WorkStation, the Fiery WebSpooler, or the copier, and contains some
troubleshooting information.

Terminology

Specific terms are explained as they are introduced. However, the following general
terms are used throughout:

•

PostScript (PS)

Fiery XJ uses this language for imaging the page and for communication with
applications and with the copier.

•

Job

—a PostScript file consisting of commands and comments that describe the
graphics, sampled images, and text that should appear on each page of a document,
and the printer options that should be used in printing, such as choice of tray,
media, or color rendering style.

•

Spool

—write to a disk. Usually used here to refer to a PostScript print job being

saved to the Fiery XJ hard disk.

•

RIP

—acronym for raster image processing, which changes text and graphics
commands into descriptions of each mark on a page. In common use as a noun, a
“raster image processor ” (RIP) is the computer processor that performs this function.

•

Print

—the process of rendering, or imaging, a page or a job on a copier/printer.

These concepts can explain how the Fiery XJ+ 525 and Xerox DocuColor 40 work
together as a powerful printing system. The Fiery XJ PostScript RIP changes text
and graphics commands in PostScript into color specifications for each dot of toner
deposited on a page by the DocuColor 40.

—a computer language designed as a page description language. The

xii About the documentation

About the documentation

This manual is part of a documentation set that also includes the following manuals
for users and system administrators:

•

Getting Started

Fiery XJ. Specifically, it describes installation of PostScript printer drivers, printer
description files, and other user software provided on the Fiery XJ User Software CD
or floppy disks. It also explains how to connect each user to the network.

• The

Administrator Guide

Fiery XJ for the supported platforms and network environments. It also includes
guidelines for setting up UNIX, Windows NT, and NetWare servers to provide
PostScript printing services to clients.

•

The

User Guide

jobs via remote workstations on the network or via a direct parallel port connection.
It explains how users can monitor their own jobs, or supply job information to the
operator at the Command WorkStation. It also describes the Fiery WebTools and
the Fiery XJ Downloader, and gives examples of the printer fonts installed on the
Fiery XJ.

describes how to install software to enable users to print to the

explains basic configuration and administration of the

describes the printing features of the Fiery XJ for users who send

•

Release Notes

tion was produced and workarounds for some of the problems you may encounter.

provide product information that has changed since this documenta-

Safety warnings

The Fiery XJ display window is a liquid crystal display (LCD) that is made of glass and
can break. Do not subject it to strong shocks.

If the display window breaks and the liquid crystal material leaks out, do not inhale,
ingest, or touch it. If the material gets on your skin or clothing, wash it off with soap
and water immediately.

Do not touch or put pressure on the panel. This will change the color of the panel.

xiii Cleaning the Fiery XJ

Cleaning the Fiery XJ

Clean the Fiery XJ with a soft cloth moistened with isopropyl alcohol or ethyl alcohol.

Never

use water or ketone as these may permanently alter the display.

Fiery XJ job environments

The Fiery XJ supports several levels of control of printing, job management, and setup,
and offers you the flexibility to choose the configuration that corresponds to the
requirements of your site. Your situation may correspond to one of the descriptions
outlined below, or you may prefer an intermediate level of control.

At one extreme, an administrator or operator in a high-volume printing environment
controls the entire job flow and all printing. Print jobs arriving from remote users are
spooled (stored) to the server disk until the operator decides it is time to print them.
Additional functions (calibration, job overrides, prioritizing) are reserved for the
operator at the Command WorkStation.

At the other extreme, anyone on the local network can control all printing and server
functions; operator intervention is not necessary. Users can print from their
workstations to the Direct connection or the Print queue as long as these connections
are enabled in Printer Setup . Any one at the Command WorkStation or anyone logged
in to the WebSpooler site can control any print job.

Permissions

Support for these job environments is achieved by a combination of setup options
(General/Password Setup and Printer Setup). By default, anyone can access setup, but
the administrator can limit access to setup by specifying an Administrator password
(see the

Also by default, anyone can log in to the Command WorkStation or the
Fiery WebTools and control job flow, but an administrator can restrict access to these
functions by specifying an Operator password (for Command WorkStation) and a
User password (for Fiery WebTools).

Administrator Guide

for details).

xiv About the Command WorkStation

The four security levels from greatest to least control are:

•

Administrator

the person who has access to setup can control the printing and job management
environment by choosing which queues are enabled, and by electing to set
passwords. The Administrator can also set a common web link for all users who log
in to the Fiery XJ using their web browser.

•

Operator

perform calibration and change the resident calibration.

•

Guests

They cannot make changes to jobs or change their printing instructions. Guests do
not need a password to view jobs in the Command WorkStation or
Fiery WebSpooler windows.

•

Web Users

control print jobs from Fiery XJ web pages accessed from their own computers. The
Web User security level is similar to Operator control at the Command
WorkStation.

—confers control of setup and is the highest level of control. Since

—includes control of print jobs that arrive at the server and the ability to

—allows guests to view the status of active jobs and the list of stored jobs.

(users of the Fiery W ebS pooler who log in with the U ser password)—can

This manual describes the advanced features of the Command WorkStation and all
operator privileges, whether the privileges are available to everyone or are exclusive to
one person.

About the Command WorkStation

The Command WorkStation is a window on Fiery XJ and copier functions, and an
interface from which you can control those functions. The Command WorkStation is
installed on a Windows 95 computer that has an IPX or TCP/IP network connection
to the Fiery XJ Color Server. By default, no passwor ds are set on the F iery XJ, therefore
anyone can set up the server and use all Command WorkStation functions. Until an
Administrator is defined in Fiery XJ Control Panel Setup or in General/Passwords
Setup on the Command W or kStation, you can log in to the Command WorkStation as
an Administrator without entering a password, and you are given full privileges which
include:

• A view of current printing jobs and jobs stored on the color server

• Control of printing jobs and calibration

• Access to Setup

xv About the Command WorkStation

S

S

After the Administrator has performed Setup and specified passwords, Command
WorkStation user options depend on your login level. If you log in to the Command
WorkStation as a Guest, you have the first option only. If you log in as an Operator,
you have the first two options. If you log in as an Administrator, you have all three
options. For information about Setup and specifying passwords, see the

Guide

.

Administrator

After you connect to a Fiery XJ and log in, your first view of the Command
WorkStation is the Queues page (as indicated by the tab at the bottom) which is
divided into three regions by Spool, RIP, and Print status bars. The Queues page is
surrounded by a frame that includes slider buttons and menus.

Once the Fiery XJ receives print jobs, the Queues page becomes a dynamic display,
filled with the names of jobs and their characteristics. Status bars animate in real time
as new jobs are processed and printed, and jobs move to different display areas. An
Operator who has complete job control sets the process in motion for each job.

Menu bar

pool status bar

pooled jobs

RIP status bar

Rasterized (RIPped) jobs

Print status bar

Printed jobs

xvi About the Command WorkStation

The Spool, RIP, and Print areas of the Queues page represent the stages of printing a
job. Jobs come in at the top level (Spool) and drop down to the Printed level, unless
they are held along the way.

•

Spooled jobs

—Jobs listed below the Spool status bar area are stored on the Fiery XJ
disk. Jobs can be routed to this area for holding; held jobs are in PostScript form,
displayed on a yellow background.

•

RIPped jobs—J

obs listed below the RIP status bar are ready to print. They have
already been rasterized (RIPped, or processed for printing) and are waiting in order
for access to the printer. Rasterized jobs can also be held; held jobs ar e displayed on a
yellow background.

•

Printed jobs—

Jobs listed below the Print status bar have already been printed.
Printed jobs can be stored on the Fiery XJ disk. The number of jobs that can be
stored (from 0 to 99) is defined in Server Setup.

You can interact with a job wherever it appears in the window by clicking the job using
the right mouse button and choosing among the available options. (However, if
passwords have been set and you log in as a Guest, you can only view jobs; you cannot
change or route them.) The next two chapters explain the interface in detail.

1-1 Starting up and logging in

1

Chapter 1: Introduction to the Command WorkStation

This chapter introduces you to the graphical user interface of the Command
WorkStation. F irst, you select a user level and connect to a F iery XJ+ 525 Color Server.
Once you have logged in, you can tour the Command WorkStation windows. Your
exploration will be more complete if you have some jobs in the Hold queue and have
the ability to send more jobs from a nearby computer.

Chapter 2 builds on the information in this chapter and describes job monitoring and
control.

Starting up and logging in

Turn on the Command WorkStation computer to start the Command WorkStation
application. If the Command WorkStation application has not been added to the
Windows 95 StartU p programs, but instead r esides in the
press Start and select Command WorkStation from the Programs menu.

Start Menu\Programs

folder,

1-2 Starting up and logging in

1

Connecting to a server

If the Command WorkStation has never been connected to a color server, a blank
Chooser list appears (see illustration below) and you are prompted to configure a
server. Configure a new connection by clicking OK. For information on configuring
the Chooser list, see Getting Started.

If you have previously configured the Chooser list and wish to select a different server,
select one of the server selection tabs just below the Menu bar (see page 1-8). If the
Command WorkStation was connected to a server previously, it automatically re­connects to that server, and the Log in/out slider appears. If you have any difficulties
connecting with the server, see Appendix C for error messages and troubleshooting
information.

1-3 Starting up and logging in

1

Logging in

When the Command WorkStation has connected to a server, the Log in/out slider
appears, prompting you to enter a password. Before you log in, the Operator key is in
the vertical position, and the Administrator and Guest keys are in the flat (horizontal)
position. When you click your login level, the corresponding key turns to the vertical
position.

For Administrator or Operator access to the server, enter the password and click Log in
or press Enter . F or G uest access only, just click Log in. (If you change your mind about
logging in, or do not have the password you need, click Cancel.)

When you have entered the appropriate password and logged in, the Log in/out slider
retracts. The color of the key in the lock indicates your login level, and the full
Command WorkStation display appears. If your Fiery XJ is handling a large number of
print jobs, it may take a few moments to display the entire job list. When you reopen
the slider after you have logged in, the Log in button will have changed to the Log out
button.

og in/out slider

The three possible levels of access to Command WorkStation functions are
Administrator, Operator, and Guest. To enable maximum password protection, an
Administrator and Operator password must be specified in General/Passwords Setup
(see the Administrator Guide).

1-4 Starting up and logging in

1

When both Administrator and Operator passwords have been specified, the access
levels are as follows:

Access level Privileges and password requirements

Administrator Has full access to all Command WorkStation functions,

including Setup options; Administrator password required

Operator Has access to all Command WorkStation functions except

Setup; Operator password required

Guest Can view job status, including archived jobs and the Job Log,

but cannot make changes to jobs or Setup; no password required

NOTE: Access privileges alone do not confer control of print jobs. If the operator is

going to manage all print jobs, the Administrator must also route all user jobs to the
Hold queue (that is, all jobs are spooled and held on the server). This is accomplished
by enabling neither the Direct connection nor the Print queue, in Printer Setup.

There is an additional password that can be specified: the Fiery WebSpooler User
password. This password is entered in a Java applet, the Fiery WebSpooler, running at
a remote user’s workstation. When this password has been specified in General/
Passwords Setup, most remote users become Guests; they can log in to the
Fiery WebSpooler but can only view print jobs. The person who enters the Web User
password has the same job management privileges as the Operator at the Command
WorkStation.

The Log in/out slider is also used to disconnect the Command WorkStation from the
server. To disconnect, open the slider and click the Log out button. See page 1-29.

1-5 The Command WorkStation interface

1

The Command WorkStation interface

The display illustrated below is the default Command WorkStation display in the
middle of printing. It shows the elements common to all Command WorkStation
displays (1 through 4) and the Queues window elements (5 through 8). There are two
other windows, Archive and Job Log, which you access via tabs at the bottom of the
display (3). However, the Queues window is the one from which most Command
WorkStation operations are performed.

1. Server selection tabs

2. Sliders and system information

3. Window selection tabs

4. Job ticket information

5.–8. Queues window display

1-6 The Command WorkStation interface

1

The Command WorkStation provides access to a great deal of information and many
features that are accessed in various ways—buttons, menus, double-clicking, and right
mouse commands. It is a powerful interface that allows for a great deal of interaction
and flexibility in the production process. This section describes each of the elements
that compose the Command WorkStation display.

Window area (Queues, Archive, Job Log)

This area can display one of three windows: the Queues window (shown below), the
Archive window, or the Job Log window. The Queues window is the default window;
it shows spooled, processing, and printing jobs in a display that changes dynamically.

For details on the Queues window, see page 1-13; for details on the Archive window,
see page 1-23; for information on the Job Log window, see page 1-24.

1-7 The Command WorkStation interface

1

Menu bar

The menu bar has five menus. When an action is not available in the current context,
the menu item is dimmed. When an item is marked with a check, selecting it again
reverses, or toggles, the command.

Menu Choose this To do this

File Exit Exit the Command WorkStation application and return to the

Windows 95 desktop.

Edit Delete Jobs From the Queues window, enable you to delete or one or more selected

jobs
Duplicate Jobs Enable you to duplicate one or more selected jobs in the Print area
Override Print Settings Let you override print settings for a selected job

Administrator Reboot Server If you logged in as an Administrator, perform a soft reboot

Clear Server Clear all jobs and queues from the server disk
Run Setup Start the setup program on the Command WorkStation

Preferences Enable Animation Animate the status bars

Expand/Collapse
Status Bars

Default Window Settings Restore default settings for the status areas, the column headings, and the

Help Enable Popup Help Enable you to view short captions by pausing the mouse over window

Widen the status bars to make them more visible from a distance

column widths

elements. The captions identify the main parts of the Command

WorkStation window.

1-8 The Command WorkStation interface

1

Server selection tabs

The Server Selection tabs, just below the menu bar at the top of the display, are used to
switch between servers that are already connected to the Command WorkStation (if
your site has more than one server). If you click a blank tab, the Chooser list appears,
allowing you to connect to a server on the list or configure a new one. Configuring a
new server is described in Getting Started.

You can access the Server Selection tabs from all three windows (Queues, Archive, and
Job Log).

1-9 The Command WorkStation interface

1

lick to view server information

lick to open the Log in/out slider

lick to start a Fiery XJ utility

Sliders and system information

Along the left side of the display are buttons you click to activate function sliders, and
icons that indicate system information.

Disk space availability

RAM availability

lick to open the Function

keys slider

Active server information

To retract any slider, click the icon at the far right of the slider.

1-10 The Command WorkStation interface

1

Server information slider

The Server information slider displays name and version information about the
currently connected server and the Command WorkStation. To retract the slider, click
the server logo at the far right of the bar.

Log in/out slider

This slider is described in “Logging in” on page 1-3 and “Connecting and
disconnecting” on page 1-29. To retract the slider , click the lock icon at the far right of
the bar.

otal hard disk capacity

Disk space used

Utilities shortcut slider

The Fiery XJ Utilities shortcut slider provides quick access to the Fiery XJ Downloader
and Fiery XJ Print Calibrator. To retract the slider, click the screen icon at the far right
of the bar. To use the Fiery XJ Print Calibrator, see Chapter 3; to use the Fiery XJ
Downloader, see the User Guide.

Active system information indicators

Total RAM

RAM currently in use

The System information indicators show the current availability of hard disk space and
RAM on the currently selected Fiery XJ server.

NOTE: The Total hard disk capacity and Total RAM reflect the 128MB disk space and

32MB memory reserved for system use.

1-11 The Command WorkStation interface

1

Function keys slider

The Function keys slider presents graphical keys for some of the most common
Command WorkStation functions. Click one of the function key icons to activate the
specified function. Using the corresponding function key from the Command
WorkStation keyboard has the same effect. To retract the slider, click the F- key icon at
the far right of the bar.

Job ticket information

All the jobs listed by name in the Queues and Archive windows can display the job
ticket information specified by the person who originated the print job. The
Command WorkStation can display this information because it parses the PostScript
file before it is RIPped.

You have considerable flexibility in arranging this information in the display. For
example, you can add Media Type to the display if you want to see which jobs call for
special paper or other media. You can choose not to display headers for options that are
not used at your site, or you can display all possible options and scroll to see the ones
that are less important to you. If you just want to experiment, when you are finished
you can choose Default Window Settings from the Preferences menu.

To customize the display in the Queues and Archive window, you can:

• Adjust the width of a column by clicking on the column border in the heading and
dragging left or right. Choose the options you want to display, and the sequence in
which you prefer to view them.

• Add, move, or delete a column by holding down the right mouse button on the
appropriate job ticket item; release the button after choosing a menu option:

Add one of the listed headings to the display at your mouse position
Move Left, Move Right—move the selected column heading left or right
Delete the selected column heading

1-12 The Command WorkStation interface

1

The Job Title and User are required; but Date/Time, Copies, Pages, Size,
Compression, Duplex, Instructions, Media Type, Page Size, Paper Source, Save Fast
Reprint, Sorter, and Stapler headings are all optional.

For example, you can display the Instructions column, which shows information typed
into the Instructions field by the user, and you can reduce the width of the column so
you are just able to see whether or not there are instructions in it. To read the full
instructions, double-click the job and click Notes.

Window selection tabs

The Command WorkStation always starts out by displaying the Queues window, from
which you view current job processes and you control job flow and file storage. To go
to the Archive or Job Log window, click the corresponding tab at the bottom of the
Command WorkStation display.

1-13 Queues window

1

Queues window

Spooling

RIPping

Printing

The Queues window is a dynamic display of the job staging area: jobs are lined up for
processing and printing, some of them are being held waiting for directions, some are
moving from one stage or queue to another and are finally dropped from the list, some
are held for processing by the operator, and some are held in a different queue in case
you need to reprint them.

One approach to understanding the dynamic display is to imagine the three parts of
the Queues window corresponding to the three stages of printing, illustrated as a
downhill flow.

Spooling—a PostScript file is saved on the server’s hard disk. The file can come in
packets from the network, or from another place on the server hard disk. Jobs are
added to a queue in the order in which they arrive, and they generally move to another
queue in the same order unless an operator has intervened to change the order.

Rasterizing (RIPping)—PostScript commands ar e interpr eted in the Fiery XJ to allow
the DocuColor 40 to print the file the way its originator intended. The result of this
interpretation is a raster file associated with the original PostScript file. I n this raster file
(raster image), color data is associated with each dot that can be rendered on the
printer. The color data tells the printer whether or not to apply cyan, magenta, yellow,
or black toner to each position on the page.

Printing—transferring the raster image from the server to the print engine at high
speed, freeing up RAM for the next job. While the PostScript file is usually saved to
disk, raster images are held in RAM during and after each print job. However, both
users and operators can request that the Fiery XJ save the raster image to disk along
with the PostScript file.

Saving the raster image to disk offers some advantages—raster files are already
processed so they print quickly, and each part of the raster file is still identified with a
page in the original document, which means that individual pages of a saved raster file
can be accessed.

1-14 Queues window

1

Status bars

Jobs actively involved in the three processes (spooling, rasterizing, and printing) are
listed in the status bars that span the Queues window.

Status bars show the filename, file size, and user name for the active process, and an
indication of its progress. Each status bar heads the list of jobs that have completed the
process. Thus, beneath the Spool status bar, you see a list of spooled files; beneath the
RIP status bar, you see a list of rasterized (RIPped) files. Beneath the Printing status
bar, you see a list of jobs that have already been printed.

Spooled jobs on Hold (yellow)
Active spooled jobs (white)

RIPped jobs on Hold (yellow)
Active RIPped jobs (white)

Printed jobs (white); some include raster files in RAM

When a job is being processed, provided animation is enabled (see page 1-7); the
corresponding status bar is animated, indicating that the process is active. Each status
bar lists the filename of the active job, the user name, and an indication of its size or
progress.

If an error occurs, the corresponding status bar alerts you by displaying a message on a
red background instead of the normal blue background. For example, the Print status
bar may display

Load A3 paper in upper tray on a red background.