Xerox Fiery X40 Job Management Guide

Release Copy

8/7/00

This file contains material copyrighted by EFI. Xerox may not use, copy, or distribute this material except for internal purposes only. Under no circumstances can Xerox copy or distribute this material to anyone outside of Xerox without EFI’s written consent.

Fiery X40

JOB MANAGEMENT GUIDE

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics For Imaging, except as expressly permitted herein. Information in this document is subject to change without notice and does not represent a commitment on the part of Electronics For Imaging.

The software described in this publication is furnished under license and may only be used or copied in accordance with the terms of such license. Patents: 5,867,179; 5,835,788; 5,666,436; 5,553,200; 5,543,940; 5,537,516; 5,517,334; 5,506,946; 5,424,754; 5,343,311; 5,212,546; 4,941,038; 4,837,722;

4,500,919; D406,117

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EFI, the EFI logo, Fiery , the F iery logo, F iery Driven, the F iery Driven logo, EFICOLOR, ColorW ise, and Rip-While-P rint are trademarks r egistered in the U.S. Patent and Trademark Ofﬁce. Fiery Z4, Fiery X4, Command WorkStation, AutoCal, Starr Compression, Memory Multiplier, NetWise, VisualCal and Velocity are trademarks of Electronics For Imaging, Inc.

All Xerox product names mentioned in this publication are trademarks of the XEROX CORPORATION. Adobe, the Adobe logo, Adobe Illustrator , P ostScript, Adobe P hotoshop, Adobe S eparator , and Adobe PageMaker are trademarks of Adobe Systems Incorporated,

registered in certain jurisdictions. EPS (Encapsulated PostScript) is a trademark of Altsys Corporation. Apple, the A pple logo, AppleS hare, A ppleTalk, EtherT alk, LaserWriter, and Macintosh are registered trademarks, and MultiFinder is a trademark of Apple Computer, Inc. Microsoft, MS, MS-DOS, and Windows are registered trademarks of Microsoft in the US and other countries. QuarkXPress is a registered trademark of Quark, Inc. Times, Helvetica, and Palatino are trademarks of Linotype AG and/or its subsidiaries. ITC Avant Garde, ITC Bookman, ITC Zapf Chancery, and ITC Zapf Dingbats are registered trademarks of International Typeface Corporation. Ethernet is a registered trademark of Xerox Corporation. NetWare and Novell are registered trademarks and Internetwork Packet Exchange (IPX) is a trademark of Novell, Inc. UNIX is a registered trademark of UNIX System Laboratories, a wholly owned subsidiary of Novell, Inc. PANTONE is a registered trademark of Pantone, Inc. Matchprint is a trademark of Imation Corp.

All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

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Restricted Rights Legends

For defense agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at 252.227.7013.

For civilian agencies: Restricted Rights Legend. Use, reproduction, or disclosure is subject to restrictions set forth in subparagraph (a) through (d) of the commercial Computer Software Restricted Rights clause at 52.227-19 and the limitations set forth in Electronics For I maging’s standar d commer cial agreement for this software. Unpublished rights reserved under the copyright laws of the United States.

Printed in the United States of America on recycled paper.

Part Number:

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CE Mark

The CE marking applied to this product symbolises Rank Xerox’s declaration of conformity with the following applicable directives of the European Union as of the dates indicated.

January 1, 1996—Council Directive 70/80/CCO amended by Council Directive 93/68/EEO. Approximation of the laws of the member states related to low voltage equipment.

January 1, 1996—Council Directive 59/336/EEC. Approximation of the laws of the member states related to electromagnetic compatibility. A full declaration deﬁning the relevant directives and referenced standards can be obtained from your Rank Xerox representative.

W ARNING: In or der to allow this equipment to operate in proximity to industrial, scientiﬁc, and M edical (ISM) equipment, the external radiation from ISM equipment may have to be limited or special migration measures taken.

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modiﬁcations to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.

In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with non-approved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modiﬁcations made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

Industry Canada Class B Notice

This Class B digital apparatus meets all the requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de Conformation Classe B de l’Industrie Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

Certiﬁcate by Manufacturer/Importer

This is to certify that the FC07 is shielded against radio interference in accordance with the provisions of VFG 243/1991. The German Postal Services have been advised that this device is being put on the market and that they have been given the right to inspect the series for compliance with the regulations.

Bescheinigung des Herstellers/Importeurs

Heirmit wird bescheinigt, dass der FC07 im Uebereinstimmung mit den Bestimmungen der VFG 243/1991 Funk-Entstort ist. Der D eutschen Bundespost wurde das Inverkehrbringen dieses Geraetes angezeigt und die Berechtigung zur Ueberpruefung der Serie auf Einhaltung der Bestimmungen eingeraumt.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Geraet wurde einzeln sowohl als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funk-entstoerbestimmungen geprueft. Es ist jedoch moeglich, dass die Funk-enstoerbestimmungen unter unguenstigen Umstaenden bei anderen Geraetekombinationen nicht eingehalten werden. Fuer die Einhaltung der Funk-entstoerbestimmungen seigner gesamten Anlage, in der dieses Geraet betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Einhaltung mit betreffenden Bestimmungen kommt darauf an, dass geschirmte Ausfuhrungen gebraucht werden. Fuer die beschaffung richtiger Ausfuhrungen ist der Betreiber verantwortlich.

Software License Agreement

Before using the Software, please carefully read the following terms and conditions. BY USING THIS SOFTWARE, YOU SIGNIFY THAT YOU HAVE ACCEPTED THE TERMS OF THIS AGREEMENT. If you cannot or do not accept these terms, you may return the entire package within ten (10) days to the Distributor or Dealer from which you obtained them for a full refund.

Electronics For Imaging grants to you a non-exclusive, non-transferable license to use the softwar e and accompanying documentation (“Software”) included with the Fiery X40 you have purchased, including without limitation the PostScript® software provided by Adobe Systems Incorporated.

You may: a. use the Software solely for your own customary business purposes and solely with Fiery X40; b. use the digitally-encoded machine-readable outline and bitmap programs (“Font Programs”) provided with Fiery X40 in a special encrypted format (“Coded

Font Programs”) to reproduce and display designs, styles, weights, and versions of letters, numerals, characters and symbols (“Typefaces”) solely for your own customary business purposes on the display window of the Fiery X40 or monitor used with Fiery X40;

c. use the trademarks used by Electronics For Imaging to identify the Coded Font Programs and Typefaces reproduced therefrom (“Trademarks”); and d. assign your rights under this Agreement to a transferee of all of your right, title and interest in and to Fiery X40 provided the transferee agr ees to be bound b y

all of the terms and conditions of this Agreement. You may not:

a. make use of the Software, directly or indirectly, to print bitmap images with print resolutions of 600 dots per inch or greater, or to generate fonts or typefaces for use other than with Fiery X40;

b. make or have made, or permit to be made, any copies of the Software, Coded Font Programs, accompanying documentation or portions thereof, except as necessary for use with the Fiery X40 unit purchased by you; provided, however, that under no circumstances may you make or have made, or permit to be made, any copies of that certain portion of the Software which has been included on the Fiery X40 hard disk drive. You may not copy the documentation;

c. attempt to alter, disassemble, decrypt or reverse engineer the Software, Coded Font Programs or accompanying documentation. d. rent or lease the Software.

Proprietary Rights

You ackno wledge that the S oftware, Coded Font Programs, T ypefaces, Trademarks and accompanying documentation are proprietary to Electronics F or I maging and its suppliers and that title and other intellectual property rights therein remain with Electronics For Imaging and its suppliers. Except as stated above, this Agreement does not grant you any right to patents, copyrights, trade secrets, trademarks (whether registered or unregistered), or any other rights, franchises or licenses in respect of the Software, Coded Font Programs, Typefaces, Trademarks or accompanying documentation. You may not adapt or use any trademark or trade name which is likely to be similar to or confusing with that of Electronics For Imaging or any of its suppliers or take any other action which impairs or reduces the trademark rights of Electronics For Imaging or its suppliers. The trademarks may only be used to identify printed output pr oduced by the Coded F ont Programs. At the reasonable request of Electronics For Imaging, you must supply samples of any Typeface identiﬁed with a trademark.

Conﬁdentiality

You agr ee to hold the Software and Coded F ont P rograms in conﬁdence, disclosing the Software and Coded F ont P rograms only to authorized users having a need to use the Software and Coded Font Programs as permitted by this Agreement and to take all reasonable precautions to prevent disclosure to other parties.

Remedies

Unauthorized use, copying or disclosure of the Software, Coded F ont Programs, Typefaces, Trademarks or accompanying documentation will result in automatic termination of this license and will make available to Electronics For Imaging other legal remedies.

Limited Warranty And Disclaimer

Electronics For Imaging warrants that, for a period of ninety (90) days from the date of delivery to you, the Software under normal use will perform without signiﬁcant errors that make it unusable. Electronics For Imaging’s entire liability and your exclusive remedy under this warranty (which is subject to you returning Fiery X40 to Electronics For Imaging or an authorized dealer) will be, at Electronics For Imaging’s option, to use reasonable commercial efforts to attempt to correct or work around errors, to replace the Software with functionally equivalent software, or to refund the purchase price and terminate this Agr eement. Some states do not allow limitations on duration of implied warranty, so the above limitation may not apply to you.

Except for the above express limited warranty, Electronics For Imaging makes and you receive no warranties or conditions on the Products, express, implied, or statutory, and Electronics For Imaging speciﬁcally disclaims any implied warranty or condition of merchantability or ﬁtness for a particular purpose.

For warranty service, please contact your authorized service/support center.

EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY, ELECTRONICS FOR IMAGING MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTW ARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND ELECTRONICS FOR IMAGING SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Electronics FOr Imaging does not warrant that the operation of the software will be uninterrupted or error free or that the Software will meet your speciﬁc requirements.

Limitation Of Liability

IN NO EVENT WILL ELECTRONICS FOR IMAGING OR ITS SUPPLIERS BE LIABLE FOR ANY DAMA GES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR O THER SPECIAL, INCIDENT AL, CONSEQ UENTIAL OR INDIRECT DAMAGES ARISING FR OM THE USE OF THE SOFTWARE, CODED FONT PROGRAMS OR ACCOMPANYING DOCUMENTATION, HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY. THIS LIMITATION WILL APPLY EVEN IF ELECTRONICS FOR IMAGING OR ANY AUTHORIZED DEALER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF THE UNIT REFLECT S THIS ALLOCA TION OF RISK. BECAUSE SOME STATES/JURISDICTIONS DO NOT ALLOW THE EX CLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

Export Controls

You agr ee that you will not export or re-export the Softwar e or Coded Font Programs in any form without the appropriate United S tates and for eign go vernment licenses. Your failure to comply with this provision is a material breach of this Agreement.

Government Use

Use, duplication or disclosure of the Software by the United States Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or in subparagraphs (c) (1) and (2) of the Commercial Computer Softwar e—R estricted Right Clause at 48 CFR 52.227-19, as applicable.

Third Party Beneﬁciary

You are hereby notiﬁed that Adobe Systems Incorporated, a California corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a thirdparty beneﬁciary to this Agreement to the extent that this Agreement contains provisions which relate to your use of the Fonts, the Coded Font Programs, the T ypefaces and the Trademarks licensed hereby. Such pro visions are made expressly for the beneﬁt of Adobe and are enfor ceable by Adobe in addition to Electronics For Imaging.

General

This Agreement will be governed by the laws of the State of California. This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software, Coded Font

Programs and accompanying documentation. If any provision of this Agreement is held invalid, the remainder of this Agreement shall continue in full force and effect. If you have any questions concerning this Agreement, please write to Electronics For Imaging, Attn: Licensing Dept. or see Electronics For Imaging’s web site at

www.eﬁ.com. Electronics For Imaging

303 V elocity Way Foster City, CA 94404

Contents

Preface

About this manual

Terminology xiv

About the documentation Fiery X40 job environments

Permissions xvi

Safety warnings Cleaning the Fiery X40

Chapter 1: Using the Control Panel

Introduction to the Fiery X40 Control Panel

Fiery X40 1-1 Activity light 1-1 Buttons 1-2 Display window 1-2 Functions menu 1-4

Starting and shutting down the Fiery X40

Starting the Fiery X40 1-5 Restarting the Fiery X40 1-7 Shutting down the Fiery X40 1-7

xiii

xvi

xvii

xviii

1-1

1-5

Chapter 2: Using the FieryBar

Introduction to the FieryBar

Status 2-1 Activity light 2-2 Commands 2-2

Starting and shutting down the Fiery X40

Restarting the Fiery X40 2-4 Shutting down the Fiery X40 2-5

2-1

2-4

viii Contents

Chapter 3: Introduction to the Command WorkStation

About the Command WorkStation Starting up and logging in

Connecting to the server 3-4 Logging in 3-5 Logging out 3-7

The Command WorkStation interface

Window area (Queues, Archive, FreeForm, Job Log) 3-9 Menu bar 3-10 Server selection tabs 3-13 Sliders 3-14 Job ticket information 3-15 Window selection tabs 3-16

Queues window

Status bars 3-17 Job icons 3-20 Spool area 3-20 RIP area 3-21 Print area 3-22 Job commands 3-23

Archive window FreeForm window

About FreeForm printing 3-29 Using the FreeForm window 3-30 Job commands for FreeForm master jobs 3-32 Filtering jobs in the FreeForm window 3-33 Assigning and monitoring FreeForm Masters 3-33

3-1 3-4

3-7

3-16

3-27 3-29

Job Log window

Filtering jobs 3-37

Job properties

Viewing and editing job properties 3-41

3-35

3-41

ix Contents

Thumbnails and full-screen previews (DocBuilder Pro)

Editing and merging ﬁles with DocBuilder Pro 3-43 Full-screen previews 3-45 Editing with PitStop and DocBuilder Pro 3-47

Chapter 4: Managing Print Jobs

Communicating with users

What the user needs to know 4-1 How users communicate print requirements 4-3 Customizing the Command WorkStation window 4-4

Setting Command WorkStation Preferences Printing server information pages Workﬂow scenarios

Using the copier 4-10

Canceling jobs Page-level operations of the Command WorkStation

Previewing print jobs 4-11 Merging PostScript and raster ﬁles with DocBuilder Pro 4-14

Viewing and overriding print settings

Printing variable data documents (FreeForm) 4-24

3-42

4-1

4-5 4-6 4-8

4-10 4-11

4-22

Downloading ﬁles and fonts

Managing server fonts 4-28

Managing jobs with multiple color servers Archiving jobs

Importing archived jobs from external media 4-33

Using the Job Log Tray Alignment Other server management commands

4-25

4-29 4-31

4-34 4-35 4-37

x Contents

Chapter 5: Using Imposition

Main window Job previews Navigating in the main window

Switching between page view and layout view 5-5 Setting magniﬁcation levels 5-6 Viewing the sheets 5-7

Using templates

Template pop-up menu 5-9 Saving your work 5-9

Chapter 6: Advanced Features of DocBuilder Pro

Imposition settings

Sheet area 6-2 Layout area 6-4 Scaling area 6-6 Finishing area 6-8

Modifying the layout manually

Reordering pages in layout mode 6-11 Rotating pages 6-12 Setting gutter sizes 6-13

5-1 5-3 5-4

5-8

6-1

6-11

Managing templates Tips for using the Imposition feature of DocBuilder Pro

DocBuilder Pro and Acrobat technology 6-15

File management

Saving imposed jobs 6-16

Chapter 7: Overview of Fiery WebTools

Fiery WebTools

Access privileges 7-1

Using Fiery WebTools

6-14 6-15

6-15

7-1

7-2

xi Contents

Chapter 8: Fiery WebSpooler and Fiery Spooler

Tracking and managing jobs with Fiery WebSpooler

About the Fiery WebSpooler window 8-3 Manipulating job options and job ﬂow 8-4 Overriding job option settings 8-6 Thumbnails and full-screen previews (DocBuilder) 8-7 Using the Job Log 8-8

Fiery Spooler for Mac OS computers

Differences between Fiery Spooler for Mac OS and Fiery WebSpooler 8-13

Appendix A: Basics of Imposition

Printing books with the Imposition feature of DocBuilder Pro

Basics of imposition layout A-1 Printer’s marks A-4 Additional sheets A-5 Binding methods A-6 Gang-up printing A-8

Appendix B: Templates

1-Up Full Bleed 2-Up Perfect 2-Up Saddle 3-Up Trifold Brochure 4-Up Gate Fold 4-Up Head to Head 4-Up Z-Fold

8-1

8-11

A-1

B-1 B-2 B-4 B-6

B-8 B-10 B-12

xii Contents

Appendix C: Troubleshooting

Error messages Maintaining optimal system performance Troubleshooting

Command W orkStation hangs C-5 Command WorkStation fails to connect to a Fiery X40 C-5 Unexpected printing results C-6 Clearing the server C-7 Users are unable to connect to the copier C-7 Setup error messages C-9

C-1 C-4 C-5

Index

xiii About this manual

Preface

This manual is intended for Fiery X40 operators or administrators, or users with the necessary access privileges, who monitor and manage job ﬂow, and troubleshoot problems that may arise. It describes the functions and features of Fiery® utilities and Fiery W ebTools™ for the purposes of print job management and color quality control.

The Fiery X40 includes Command W orkStation™ software, which enables an operator to manage all jobs sent to the Fiery X40. Although it may not be the case at all sites, the documentation for this product assumes the presence of an operator who controls and manages jobs sent by users from remote workstations.

Client utilities can be installed onto the Fiery X40 from the User Software CD. Do not install any other applications onto the Fiery X40. Other applications are not supported and can cause system problems.

About this manual

This manual is organized as follows:

• Chapter 1 describes the Fiery X40 Control Panel. It explains the various messages and icons that you might see on the Control Panel and describes how to print system information pages from the Control Panel. It also explains how to start up and shut down the Fiery X40.

• Chapter 2 describes the FieryBar. It explains the various messages and icons that you might see and also explains how to start up and shut down the Fiery X40.

• Chapters 3 and 4 describe the Command WorkStation interface. The Command WorkStation application can be installed on networked Windows 95/98 Windows NT 4.0, and Windows 2000 computers and is used to view and manage virtually all aspects of Fiery X40 activity. In addition to providing a graphic display of the job ﬂow, the Command WorkStation allo ws y ou to reprint or hold jobs, view and override print option settings, download ﬁles, manage printer fonts, preview print jobs, merge rasterized jobs, calibrate the Fiery X40, and perform Setup (server conﬁguration). This chapter also provides information on archiving jobs, moving jobs between Fiery X40 color servers, and printing variable data documents.

xiv Preface

• Chapter 5 describes how to use the Imposition feature of DocBuilder Proto arrange the pages of your print job in special layouts for folding, binding, or cutting after printing. The Imposition feature is only available if you have the DocBuilder Pro option for the Command WorkStation installed.

• Chapter 6 provides instructions on using the advanced aspects of the Imposition feature of DocBuilder Pro to create custom layouts and get the most from the Imposition feature.

• Chapter 7 introduces Fiery WebTools, explains how to access them, and directs you to sources of more information (in this manual or in other manuals in the documentation set).

• Chapter 8 describes Fiery WebSpooler and Fiery Spooler , which can be used to view and manage Fiery X40 job activity. The interface and features of Fiery WebSpooler have identical counterparts in the Command WorkStation; therefore, this chapter refers you to Chapters 3 and 4 for details about many Fiery WebSpooler functions.

• Appendix A provides an overview of the terms and concepts of Imposition including various folding, binding, and cutting methods.

• Appendix B includes descriptions of the built-in templates available from the Imposition feature of DocBuilder Pro.

• Appendix C lists error messages that you might see on the Fiery X40 Control Panel, the FieryBar, the Command WorkStation, Fiery WebSpooler, Fiery Spooler, or the copier, and contains some troubleshooting information.

Terminology

Speciﬁc terms are explained as they are introduced. However, the following general terms are used throughout:

PostScript (PS)

• Fiery X40 uses this language for imaging the page and for communication with applications and with the print engine.

The term “PostScript” can also be used to refer to PDF data jobs. PDF is a structured form of PostScript that provides the ability to preview, scale, and reorder pages. Where applicable, the term “PDF” is speciﬁcally used to refer to PDF data or jobs.

—A computer language designed as a page description language. The

xv About the documentation

•

—A ﬁle consisting of PostScript commands and comments that describe the

Job

graphics, sampled images, and text that should appear on each page of a document, and the printer options that should be used in printing, such as media or color rendering style.

Spool

•

—W rite to a disk. U sually used in this manual to r efer to a PostScript print job

being saved to the Fiery X40 hard disk in preparation for processing and printing.

•

—Acronym for raster image processing, which changes text and graphics

RIP

commands into descriptions of each mark on a page. In common use as a noun, a “raster image processor ” (RIP) is the computer processor that performs this function.

•

—The process of rendering, or imaging, a page or a job on a printer.

These concepts can explain how the Fiery X40 and the copier work together as a powerful printing system. The Fiery X40 RIP changes text and graphics commands in PostScript into color speciﬁcations for each dot of toner deposited on a page by the copier.

About the documentation

This manual is part of the set of Fiery X40 documentation, which includes the following manuals for users and system administrators:

• The

Conﬁguration Guide

Fiery X40 for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT, and Novell NetWare servers to provide PostScript printing services to clients.

•

Getting Started

describes how to install software to enable users to print to the Fiery X40. Speciﬁcally, it describes installation of PostScript printer drivers, printer description ﬁles, and other user software provided on the User Software CD. It also explains how to connect each user to the network.

• The

Printing Guide

send jobs via remote workstations on the network.

• The

Color Guide

provides information on managing the color output of your Fiery X40. It addresses concepts and issues associated with printing to the Fiery X40 and outlines key workﬂow scenarios. This manual explains how to calibrate your

explains basic conﬁguration and administration of the

describes the printing features of the Fiery X40 for users who

xvi Preface

copier and take advantage of the ColorWise color management system as well as features in ColorWise Pro T ools. In addition, the printing from popular Windows and Mac OS applications.

• The

Job Management Guide

including the Command WorkStation, and how they can be used to manage jobs. This manual is intended for an operator or administrator, or a user with the necessary access privileges, who needs to monitor and manage job ﬂow, and troubleshoot problems that may arise.

•

Release Notes

the problems you may encounter.

provide last-minute product information and workarounds for some of

explains the functions of the Fiery X40 client utilities,

Color Guide

offers information on

Fiery X40 job environments

The Fiery X40 supports several levels of control of printing, job management, and setup, and offers you the ﬂexibility to choose the conﬁguration that corresponds to the requirements of your site. Your situation may correspond to one of the descriptions outlined below, or you may prefer an intermediate level of control.

At one extreme, an administrator or operator in a high-volume printing environment controls the entire job ﬂow and all printing. Print jobs arriving from remote users are spooled to the server disk and stored until the operator decides it is time to print them. Additional functions (calibration, job overrides, prioritizing, font management) are reserved for the administrator or operator.

At the other extreme, anyone on the local network can control all printing and server functions; operator intervention is not necessary. Users can print from their workstations to any of the published print connections. Anyone can use the Command WorkStation, Fiery WebSpooler, or Fiery Spooler to control any print job.

The spectrum of control that an administrator can implement is described fully in the

Conﬁguration Guide

Permissions

Support for these job environments is achieved by a combination of Fiery X40 Setup options. By default, anyone can access Setup, but the administrator can limit access to Setup by specifying an Administrator password for the Fiery X40 (see the

xvii Safety warnings

Conﬁguration Guide

Also by default, anyone can log in to the Command WorkStation, Fiery WebSpooler, or Fiery Spooler and control job ﬂow, but an administrator can restrict access to these functions by specifying an Operator password.

The three security levels from greatest to least control are:

Administrator

• person who has access to Setup can control the printing and job management environment by choosing which queues are enabled, and by electing to set passwords. The Administrator can also manage the fonts on the server, clear the server disk when necessary, and set a common web link for all users who log in to the Fiery X40 using their web browser.

Operator

• reboot the server.

•

Guest

cannot make changes to jobs or change their printing instructions. A password is not needed to log in as Guest and view jobs from the Command WorkStation, Fiery WebSpooler, or Fiery Spooler windows.

This manual describes the features of the Fiery client utilities, including the Command WorkStation, and all operator privileges, whether those privileges are available to everyone or are exclusive to only certain people. It also includes descriptions of administrator functions, sometimes referring you to other manuals for more information.

—includes control of print jobs that arrive at the server and the ability to

—allows users to view the status of active jobs and the list of stored jobs. They

—confers control of Setup and is the highest level of control. The

Safety warnings

The Fiery X40 display window is a liquid crystal display (LCD) that is made of glass and can break. Do not subject it to strong shocks.

If the display window breaks and the liquid crystal material leaks out, do not inhale, ingest, or touch it. If the material gets on your skin or clothing, wash it off with soap and water immediately.

Do not touch or put pressure on the panel. This will change the color of the panel.

xviii Preface

Cleaning the Fiery X40

Clean the Fiery X40 with a soft cloth moistened with isopropyl alcohol or ethyl alcohol.

Never

use water or ketone as these may permanently alter the display.

1-1 Introduction to the Fiery X40 Control Panel

Chapter 1: Using the Control P anel

Up button Menu buttons

Down button Display window

You can use the Fiery X40 Control Panel to view status information, print special pages, and set up printing. While most elements in the Control Panel display have counterparts in the Command WorkStation, you can view current functions on the Control Panel even when the Command WorkStation is not connected to the server or is not running.

Introduction to the Fiery X40 Control Panel

The Control Panel shown below is located on the front of the Fiery X40.

Fiery X40

Activity light

Line selection buttons

Activity light

The activity light indicates the current Fiery X40 activity. If the light is: Solid red An error has occurred causing the Fiery X40 to be disabled. Flashing red There is an error causing printing to be disabled, but the

Fiery X40 is capable of processing. Solid green The Fiery X40 is idle. Flashing green The Fiery X40 is RIPping or printing a job, or

communicating with a remote computer. No light The Fiery X40 is off or starting up.

1-2 Using the Control Panel

Buttons

Line selection buttons

Up and down buttons

Menu button Press this button to view other screens. Under normal

There are four line selection buttons on the right side of the

Control Panel. Use these buttons to select the command

displayed on the corresponding line of the display window.

When a button is active, a special character (>) appears in the

display window next to the button.

Use these buttons to scroll to different screens in multi-

screen lists, to select Setup options from a list of available

options, and to scroll alphanumeric characters.

operation, the Control Panel displays the Info, RIP, or Print

Status screen with information about the status of the

Fiery X40. If you press the Menu button, the Functions

menu is displayed and you can perform additional operations

(see page 1-4). If a job is processing or printing, press the

Menu button to cycle among the active screens.

Display window

The display window provides information about the status of the Fiery X40, displays menu information, and enables you to view and edit information in the Setup menus.

The status area at the bottom of the display window displays text that tells you what screen you are looking at and highlights one of the icons to indicate what the Fiery X40 is doing. Only the icons for the screens that are currently available appear. The menu button cycles among the active screens.

1-3 Introduction to the Fiery X40 Control Panel

The screens are:

Alert Status If there is a problem with processing a job or printing functions, an error message

appears on the Control Panel. For information on error messages, see Appendix C, “Troubleshooting.”

Print Status When the Fiery X40 is printing a job, the Print Status screen appears. This scr een

displays the following:

Cancel Job

printing.

User name Pages/Total

number of copies of the job requested.

RIP Status When the Fiery X40 is processing a job, the RIP Status screen appears. This screen

displays the following:

Cancel Job

processing. The Fiery X40 cancels the job before printing begins.

Document name User name Kilobytes

NOTE: This number is always displayed in kilobytes; for example, 10MB is

displayed as 10000KB.

Info Status When the Fiery X40 is not processing or printing a job, it displays information

about the current server and software. It displays the following information:

Server Name—The Fiery X40 name, as it is conﬁgured in Setup. Status—The current status of the Fiery X40. The Fiery X40 status can be: Idle,

Initializing, Busy, Processing, or Printing.

—Press the top line selection button to cancel the job currently

—The name of the user who sent the job currently processing.

—The number of copies of the current job printed and the total

—Press the top line selection button to cancel the job currently

—The name of the document currently processing.

—The name of the user who sent the job currently processing.

—The size (in kilobytes) of the job processed so far.

Megabytes—The space (in megabytes) available on the Fiery X40 hard disk, for

example, 756MB.

Version—The system software version running on the Fiery X40.

Print Pages

1-4 Using the Control Panel

Functions You can press the Menu button to display the Functions menu. Use the up and

down buttons to scroll through the list. Press the line selection button to the right of a command to select that command. See page 1-4 for more information.

Network The network icon appears at the bottom left of any of the other screens when a

job is being sent to the Fiery X40 over the network. The network icon also appears, together with a ﬂashing green activity light, when a remote utility is running.

Functions menu

The Functions menu provides many of the options available from the Command WorkStation. You can choose the following commands from this menu:

Print special pages from the F iery X40. Y ou can print the follo wing pages from the submenu that appears:

Test Page—A Test Page enables you to conﬁrm that the Fiery X40 is properly

connected to the copier, and provides color and grayscale samples to troubleshoot problems with the copier or the Fiery X40. The following settings are among those listed on the Test Page: Server Name, Printer Model, color settings, calibration information, date and time the Test Page was printed.

Configuration—Prints the Conﬁguration page, which gives the current server and

device conﬁguration. This page lists general information about the hardware and software conﬁguration of the Fiery X40, the current options for all Setup settings, information about the current calibration, and the Ethernet and Token Ring addresses of the Fiery X40.

Job Log—Prints a log of the last 55 jobs. For information on the ﬁelds in the Job

Log and on printing it in other forms, see “Job Log window” on page 3-35.

Control Panel Map—Prints the Control Panel Map, which is an overview of the

screens you can access from the Control P anel. For information about using these screens to set up the Fiery X40, see the Conﬁguration Guide.

Color Charts—Prints samples of the RGB, CMYK, and PANTONE colors

available from the Fiery X40.

Font List—Prints a list of all fonts currently on the Fiery X40 hard disk.

1-5 Starting and shutting down the Fiery X40

Suspend Printing

Resume Printing

Shut Down

Clear Server

Run Setup

Run Diagnostics

Suspend communication between the Fiery X40 and the copier . You must suspend printing if you want to interrupt the current Fiery X40 job so that you can use the copier to make copies. Jobs continue to process on the F iery X40. After you make the copies, select Resume Printing to continue printing jobs from the Fiery X40.

Resume communication between the copier and the Fiery X40 after you have ﬁnished making copies.

Shut down all Fiery X40 activity in the correct manner and then restart. You should use this option instead of the power switch on the back of the Fiery X40. The following options are available from the submenu that appears:

Restart Server—Restarts the server without shutting down the Fiery X40 hard

disk.

Shut Down System—Shuts down the Fiery X40 hard disk. Reboot System—Restarts the system after shutting down the Fiery X40 hard disk.

Clear all jobs in all server queues as well as all jobs archived on the Fiery X40 hard disk, the index of archived jobs (in the Archive window), all FreeForm masters, the index of FreeForm masters (in the FreeForm window), and the Job Log. Check with your administrator or operator before choosing Clear Server. If an Administrator password has been set, you must enter it to access Clear Server.

Enter the Setup menu and change Setup option settings. See the Conﬁguration Guide for more details.

This function is provided for service representatives only. Contact your authorized service/support technician for information about running diagnostics.

Starting and shutting down the Fiery X40

Generally , you can leav e the Fiery X40 running all the time. This section describes how to shut down and restart the Fiery X40 when necessary.

Starting the Fiery X40

To start the Fiery X40, move the power switch on the back of the Fiery X40 to the On position. If the copier is also powered off, power it on before powering on the Fiery X40.

Power switch

1-6 Using the Control Panel

Fiery X40

Diagnostic messages appear on the Fiery X40 Control Panel. If any diagnostics fail, more information and instructions appear. Contact your service representative if the Fiery X40 encounters problems while running the diagnostics. The Fiery X40 continues starting up and displays the message Idle when it is ready to receive data.

NOTE: If an Administrator password has been set, you are required to enter it to access

Setup.

When the display reads Idle, press the Menu button to enter the Functions menu. Choose Run Setup, and the following options appear. For information about the Setup menus and options, see the Conﬁguration Guide.

Choose: To do this:

Exit Setup Server Setup Network Setup Printer Setup PS Setup Color Setup Job Log Setup Change Password

Exit the Setup menus; the Fiery X40 reboots. Enter the Server Setup menus. Enter the Network Setup menus. Enter the Printer Setup menus. Enter the PostScript Setup menu. Enter the Color Setup menu. Enter the Job Log Setup menu. Change the Administrator password.

1-7 Starting and shutting down the Fiery X40

Restarting the Fiery X40

You should use the procedure described below to restart the Fiery X40 rather than using the power switch on the back of the Fiery X40.

TO RESTART THE FIERY X40:

1. Make sure that the Fiery X40 is not receiving, processing, or printing a job.

Make sure that the status message on the Control Panel is Idle.

NOTE: If a job from the Print queue is processing, it will continue processing and print

after the Fiery X40 is restarted; if a job sent to the Direct connection is processing, it will not ﬁnish processing or printing. If the Fiery X40 is restarted when jobs are waiting to RIP or print, these jobs are moved to the Hold queue. Once the server is restarted, you must select these jobs in the Hold queue and select RIP and Hold, P rint, or Print and Hold from the Job menu.

2. Press the Menu button to display the Functions menu.

3. Use the down button to scroll to the last screen and choose Shut Down.

4. Use the line selection button to choose Restart Server.

Shutting down the Fiery X40

Y ou may need to shut do wn the F iery X40 for service. When you do so, fonts that have been downloaded to the hard disk drive are not deleted. Print jobs in the Hold and Printed queues and jobs that have been processed but not printed are not deleted and are available for printing when you restart the Fiery X40.

TO SHUT DOWN THE FIERY X40:

1. Make sure that the Fiery X40 is not receiving, processing, or printing a job.

Make sure that the status message on the Control P anel is Idle. If a job has just ﬁnished processing or printing, wait at least ﬁve seconds after the Control Panel status message changes to Idle before proceeding.

NOTE: If a job from the Print queue is processing, it will continue processing and print

after the Fiery X40 is restarted; if a job sent to the Direct connection is processing, it will not ﬁnish processing or printing. If the Fiery X40 is restarted when jobs are

1-8 Using the Control Panel

2. Press the Menu button to display the Functions menu.

3. Use the down button to scroll to the last screen and choose Shut Down.

4. Use the line selection button to choose Shut Down System.

5. Power off the Fiery X40 by moving the power switch on the back to the Off position.

waiting to RIP or print, these jobs are moved to the Hold queue. Once the server is restarted, you must select these jobs in the Hold queue and select RIP and Hold, P rint, or Print and Hold from the Job menu.

Proceed to the next step when the screen displays the message, “I t is no w safe to pow er off the server.”

OTE: After powering off the Fiery X40, make sure to also power off the copier.

Leaving the copier powered on while the Fiery X40 is powered off can lead to excessive drain on the Fiery X40 motherboard battery.

2-1 Introduction to the FieryBar

Chapter 2: Using the FieryBar

RIPping area Printing area Activity light

Click to expand or collapse FieryBar

With the Fiery Advanced Controller Interface option installed, you can use the FieryBar to view Fiery X40 status information, launch software, set up and restart the Fiery X40, delete stored jobs, cancel active jobs, and log off Windows. While most elements in the FieryBar have counterparts in the Command WorkStation, you can view current functions on the FieryBar even when the Command WorkStation is not running.

Introduction to the FieryBar

The FieryBar, located at the top of the monitor screen, comprises the following parts:

Message areaRIP status area

Status

The FieryBar displays information about the status of the Fiery X40: RIPping area Displays the name of the job currently processing. RIP status area Displays the amount of the job that has processed.

Printing area Displays the name of the job currently printing.

Message area Displays error messages and other Fiery X40 information.

2-2 Using the FieryBar

Activity light

The activity light in the right corner of the FieryBar indicates current Fiery X40 activity. If the light is:

Solid red An error has occurred causing the Fiery X40 to be disabled.

Check the message area for details of the error. Flashing red There is an error causing printing to be disabled, but the

Fiery X40 is capable of processing. Check the message area

for details of the error. Solid green The Fiery X40 is idle. Flashing green The Fiery X40 is processing or printing a job, or

communicating with a remote computer . Check the RIPping

area, the RIP status area, and the printing area for details. No light The Fiery X40 is starting up.

Commands

Right-clicking the FieryBar or the Fiery icon on the right side of the W indows taskbar enables you to access many Fiery X40 features. You can choose the following commands from the menu that appears:

Command WorkStation

Set Up Fiery

Restart Fiery

Launches the Command WorkStation. For more information on connecting to and using the features of the Command WorkStation, see Chapters 3 and 4.

Opens the Fiery X40 Setup dialog box. For more information about the Setup options, see the Conﬁguration Guide.

Shuts down all Fiery X40 activity in the correct manner before restarting. You should use this option instead of the power switch on the back of the Fiery X40 (see “Starting and shutting down the Fiery X40” on page 2-4).

2-3 Introduction to the FieryBar

Clear Server

Cancel RIP Cancel Print Suspend Print

Resume Print

Run Diagnostics Test Scan/Print Test I/F board

Log Off Windows

Hide FieryBar

Clears all jobs in all server queues as well as all jobs archived on the Fiery X40 hard disk, the index of archived jobs (in the Archive window), all FreeForm masters, the index of FreeForm masters (in the FreeF orm window), and the J ob Log. Check with y our administrator or operator before choosing Clear Server. After choosing this option from the FieryBar, a warning message appears; click OK to clear the server and restart the Fiery X40.

Cancels the job currently processing on the Fiery X40. Cancels the job currently printing on the Fiery X40. Suspends communication between the Fiery X40 and

the copier. You must suspend printing if you want to interrupt the current Fiery X40 job so that you can use the copier to make copies. Jobs continue to process on the Fiery X40. After you make the copies, select

Resume Printing to continue printing jobs from the

Fiery X40. Resumes communication between the copier and the

Fiery X40 after you have ﬁnished making copies. This option is provided for service representatives only .

Contact your authorized service/support technician for information about running diagnostics.

Closes all open programs, enabling you to log on as a different user. After choosing this option from the FieryBar, a warning message appears; click OK to log off.

Hides the FieryBar. To show the FieryBar after hiding it, right-click the Fiery icon on the right side of the Windows taskbar and choose Show FieryBar from the menu that appears.

2-4 Using the FieryBar

Starting and shutting down the Fiery X40

Generally , you can leav e the Fiery X40 running all the time. This section describes how to shut down and restart the Fiery X40 when necessary.

TO START THE FIERY X40:

• Push the power switch on the back of the Fiery X40 (see page 1-5). If the copier is also powered off, power it on before powering on the Fiery X40.

When the FieryBar displays Idle, you can enter Fiery X40 Setup by right-clicking the FieryBar and choosing Set Up Fiery from the menu that appears.

In the Fiery Setup dialog box, there are three tabs:

Click: To do this:

General Setup Network Setup Printer Setup

Conﬁgure the General Setup options. Conﬁgure the Network Setup options. Conﬁgure the Printer Setup options.

For information about the Setup options, see the Conﬁguration Guide.

Restarting the Fiery X40

You should use the procedure described below to restart the Fiery X40 rather than using the power switch on the back of the Fiery X40.

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