Fiery
SERVER & CONTROLLER SOLUTIONS
®
EXP6000/EXP5000 Color Server
Workflow Examples
© 2005 Electronics for Imaging, Inc. The information in this publication is covered
under Legal Notices for this product.
45049081
15 March 2005
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ONTENTS
ONTENTS
C
C
CONTENTS
NTRODUCTION
I
Terminology and conventions
About this manual
M
IXED
EDIA
M
What is Mixed Media?
Example: Workflow with Mixed Media
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6
8
Items required for this example 8
I
MPOSITION
What is imposition?
Example: Workflow with imposition
Items required for this example 12
ARIABLE
V
What is variable data printing?
What is FreeForm and how is it used with variable data print jobs?
Example: Variable data workflow using FreeForm
ATA
D
Variable data printing languages 15
Sending variable data jobs to the Fiery EXP6000/EXP5000 15
Items required for this example 17
RINTING
P
WITH
F
REE
F
ORM
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15
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20
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CONTENTS
ARIABLE
V
What is FreeForm 2 and how is it used with variable data print jobs?
What is Mixed Media and how can it be used in variable data print jobs?
Example: Variable data workflow with FreeForm 2 and Mixed Media
PPML
What is PPML and how do you impose it?
Example: PPML workflow with imposition
H
F
OT
ATA
D
Items required for this example 22
WITH
Items required for this example 27
OLDERS
RINTING
P
MPOSITION
I
WITH
F
REE
F
ORM
2
AND
M
IXED
M
4
EDIA
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26
What is a Hot Folder?
Example: Workflow with Hot Folders
Items required for this example 30
T
ERMS
I
NDEX
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33
35
NTRODUCTION
I
Terminology and conventions
INTRODUCTION
This manual provides examples of complex printing scenarios and an overview of the
Fiery EXP6000/EXP5000 features used in the examples. The example workflows illustrate
how you can combine features to create jobs. Each workflow includes cross-references to help
you locate more information about performing each task.
This manual uses the following terminology and conventions.
Term or convention Refers to
Aero Fiery EXP6000/EXP5000 (in illustrations and examples)
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Digital press DocuColor 6060/5252/2060/2045
Fiery EXP6000/EXP5000 Fiery EXP6000/EXP5000 Color Server
Titles in italics
Windows Microsoft Windows 98, Windows Me, Windows NT 4.0,
Other books in this documentation set
Windows 2000, Windows XP, Windows Server 2003
Topics for which additional information is available
by starting Help in the software
Tips and information
Important information
Important information about issues that can result
in physical harm to you or others
INTRODUCTION
About this manual
This manual covers the following topics:
•Mixed Media concepts and how it is used in an example workflow.
•Imposition concepts and how it is used in an example workflow using EFI Impose.
•Variable Data Printing concepts with EFI Fiery FreeForm and how it is used in an example
workflow using FreeForm.
•Variable Data Printing concepts with FreeForm2 and how it is used in an example variable
data workflow with Mixed Media.
•Imposition concepts with PPML (Personalized Print Markup Language) and how it is used
in an example variable data printing workflow using Impose and PPML.
•Printing to a Hot Folder on the network and an example workflow using EFI Hot Folders.
•Definitions for popular applications and printing terms used in this manual.
6
M
IXED
MIXED MEDIA
EDIA
M
This chapter provides an overview of Mixed Media and an example workflow that includes
Mixed Media.
What is Mixed Media?
The Mixed Media feature allows you to print ranges of pages on different types of media.
For example, you can use Mixed Media to specify a heavy stock for the cover, add blank pages,
insert colored media on designated pages, and specify duplex pages within a single print
job. Specify Mixed Media settings when you print a job from an application with the
printer driver. Define and modify the Mixed Media settings of jobs already sent to the
Fiery EXP6000/EXP5000 from EFI Command WorkStation or define Mixed Media settings
in the Hot Folders application.
7
For more information about Mixed Media, see Utilities .
:
MIXED MEDIA
Example: Workflow with Mixed Media
A geology professor at Ocean Crest University wants to print her new course book for the fall
semester. The new course book consists of eight chapters. She wants her students to be able to
find the information they want easily and quickly. To ensure this, each chapter divider in the
book is printed on heavy media. The chapter text is printed on plain media and the front and
back covers are printed on heavy media.
The professor sends her request, along with the book file in PDF (Portable Document
Format) (Geology101.pdf), to the university’s in-house production department.
The following diagram illustrates the components of the course book.
Back cover
printed
on heavy
media
Chapter dividers
on heavy media
8
Chapters
printed on
plain media
Completed course book
Items required for this example
•Geology101.pdf
•Fiery EXP6000/EXP5000
• Command WorkStation with Mixed Media
•Heavy media for the front and back covers
•Heavy media for chapter dividers
Front cover
printed on
heavy media
•Plain media for the chapter text
For information about supported media types, see Print Options .
N
OTE
The Fiery EXP6000/EXP5000 supports PDF versions 1.2-1.5.
MIXED MEDIA
Mixed Media workflow
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2 3
9
4
Fiery EXP6000/EXP5000
Fiery EXP6000/EXP5000
Step Task For more information
1
The professor creates the PDF and sends the file to the
university’s in-house production department.
2
The operator in the production department downloads
Command WorkStation Help
the file to Command WorkStation.
578 6
, 32 , 64 , 98 ,
MIXED MEDIA
Step Task For more information
3
The operator selects the job in Command WorkStation,
chooses Mixed Media Setup from the Actions menu, and
then applies the following settings:
A)
From Define Cover, the operator specifies front and
back covers that print on front only or duplex, cover stock,
and specifies the tray to pull media from.
B)
From Define Page Range, the operator types
for the page range (the pages that divide the chapters),
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specifies a heavy media, and then indicates which tray contains
the heavy media.
C)
From Insert Blank, the operator specifies inserting a blank
page after the last page to distinguish the end of the print job
and clicks OK.
D)
From Finishing, the operator specifies duplex, clicks OK,
and then saves the file.
2
Utilities
10
4
5
6
The operator processes and holds the job. Command WorkStation Help
The operator previews the job. Command WorkStation Help
The operator prints the job.
Command WorkStation Help
NOTE: The operator can also print one set as a proof
before printing multiple copies.
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The operator retrieves the job from the digital press.
The job is printed with a front and back cover and
dividers for each chapter.
To use Mixed Media in Command WorkStation, your downloaded file must be a non-raster
file. To remove raster information from a file in Command WorkStation, right-click the file
and select Remove Raster Data.
You can duplicate this workflow with a PostScript file instead of a PDF. You can also specify
inserting tabs. For example, instead of specifying heavy media for the chapter dividers, you
can specify tabs and print chapter numbers on each tab. For more information about printing
with tabs, see Utilities .
IMPOSITION
What is imposition?
IMPOSITION
This chapter provides an overview of imposition and an example workflow using imposition.
Imposition is the process of arranging individual pages of a book, booklet, or brochure on a
large sheet. The pages are laid out such that when the sheet is printed, folded, and cut, the
pages are in the correct orientation and order.
The Fiery EXP6000/EXP5000 supports Impose. Impose is a server-based imposition
application that allows you to edit and assemble entire documents on the Fiery EXP6000/
EXP5000 before you process the files.
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For more information about imposition, see Command WorkStation Help.
IMPOSITION
Example: Workflow with imposition
The manager of Company ABC wants to make sure she has enough business cards to
distribute when she is managing her company’s booth at the Consumer Electronics Show.
She has sent out a request to a local print shop to print 600 cards.
The print shop imposes her business cards on an 11x 17 page. Since the card design
incorporates text on the back, the job must be duplexed. Company ABC’s standard
business card size is 2x 3.25. The print shop calculates that they can impose 25 cards
on one 11x 17 page.
The following graphic illustrates how the business cards are imposed.
5 columns
{
12
5 rows
{
2x3.25 business card
Items required for this example
• Card.pdf
•Fiery EXP6000/EXP5000
• Command WorkStation with Impose (requires a dongle)
•11x17 heavy media, such as card stock
For information about supported media types, see Print Options.
11x 17 page
•A paper cutter
NOTE: The Fiery EXP6000/EXP5000 supports PDF versions 1.2-1.5.
IMPOSITION
Imposition workflow
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Step Task For more information
1
2
Company ABC creates the 2x 3.25 business card, saves
it as Card.pdf, and then sends the file to the print shop.
The operator at the print shop downloads the file to
Printing from Windows
Printing from Mac OS
Command WorkStation Help
Command WorkStation.
568 7
Fiery EXP6000/EXP5000
IMPOSITION
Step Task For more information
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3
4
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The operator selects the job in Command WorkStation,
chooses Impose from the Actions menu, and then applies
the following settings.
A) From the Sheet bar, the operator specifies 11
landscape, and duplex.
B) From the Layout bar, the operator specifies five rows and
five columns, turns on printer’s marks, and then defines both
the offset horizontal and vertical printer’s marks to 0.125 pt.
C) From the Finishing bar, the operator specifies gang up
repeat.
D) From the Scale bar, the operator specifies the scale at
100% and then saves the job.
The operator selects Card.pdf.dbp in Command WorkStation
and selects Preview.
The operator prints the job. Command WorkStation Help
The operator retrieves the job from the digital press.
The cards are printed on an 11x 17 page.
x 17,
Utilities
Command WorkStation Help
8
The operator follows the printer’s marks and cuts
the business cards.
When you use Impose, your downloaded file must be a non-raster file. To remove raster
information from a file with Command WorkStation, right-click the file and select
Remove Raster Data.
VARIABLE DATA PRINTING WITH FREEFORM
VARIABLE DATA PRINTING WITH FREEFORM
This chapter provides an overview of variable data printing, and an example workflow
that uses FreeForm to create a variable data job.
What is variable data printing?
Variable data printing links a digital press to databases that contain the content for printed
documents. Content can consist of text and images (including graphics and photographs)
in electronic form. Variable data printing is used for direct-mail advertising or other targeted
mailings. It typically combines a set of master elements that are common across copies of
a document with a set of variable elements that change from copy to copy. An example is a
brochure that greets customers by name and may include other personal information about
the customer obtained from a marketing database. Background elements, illustrations, and
text blocks that do not change across copies of the brochure comprise the master elements.
The customer name and other customer-specific information comprise the variable elements.
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For more information, see Variable Data Printing.
Variable data printing languages
The Fiery EXP6000/EXP5000 is compatible with the following variable data printing
languages:
•FreeForm and FreeForm 2
•Personalized Print Markup Language (PPML)
•Creo Variable Print Specification (VPS)
•Xerox Variable Data Intelligent PostScript Printware (VIPP)
Sending variable data jobs to the Fiery EXP6000/EXP5000
You can create the master and variable data in most software programs, and you can assign the
master and variable data from Command WorkStation, Hot Folders, or the printer driver.
If you create your master and variable data in PPML or Creo VPS format from a supported
third-party application, such as Pageflex Persona-Fiery Version or Atlas PrintShop Mail-Fiery
Version, you can send your variable job directly to the Fiery EXP6000/EXP5000 through
these applications. You can also download your file using Hot Folders.
For more information about how to send variable data printing to the Fiery EXP6000/
EXP5000, see Variable Data Printing.
VARIABLE DATA PRINTING WITH FREEFORM
What is FreeForm and how is it used with variable data print jobs?
FreeForm allows you to use print options to define and store master-element documents,
called FreeForm masters, on the Fiery EXP6000/EXP5000. You can send a variable-element
job to the Fiery EXP6000/EXP5000 with instructions to combine the job with a particular
FreeForm master.
For more information, see Variable Data Printing.
Example: Variable data workflow using FreeForm
Ocean Crest University wants to promote their three schools through a mailing to prospective
students. The students will be able to request information about the different campuses and
programs. Students can reply via a postage-paid business reply card integrated into the mailer.
The document is personalized with the prospective student’s name, address, and a personal
web link. The design is graphic-intensive to attract the attention of the reader. It is printed on
x 17 paper and folded three times, in order to qualify for the standard “letter” mail rate at
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the post office.
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To create this mail piece, the in-house production department decides to use the caching
capabilities of FreeForm. FreeForm allows them to store a rasterized version of the graphic
intensive layout in memory, since these elements are common to all pages (send and process
once). The variable text (address, name, and web link) is printed separately and merged with
the layout at the Fiery EXP6000/EXP5000.
The production department creates the master document with all the common elements and
saves the file as a PDF (College_Master.pdf ). Next, they create the variable document in
Microsoft Word (College_Variable.doc) and link the variable information to their database
file (College_data.xls).
NOTE: No specialized variable printing software is used to build this job. You can use any
page layout application to create the FreeForm master and any mail merge function, such as
Microsoft Word Mail Merge, to build and print the variable data.
For more information about how to use the Mail Merge feature in Microsoft Word, see the
documentation that accompanies Microsoft Word.
VARIABLE DATA PRINTING WITH FREEFORM
The following diagram illustrates the components of the mailer.
Master file
Database file
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Items required for this example
• College_Master.pdf
• College_Variable.doc
• College_data.xls
•Fiery EXP6000/EXP5000
•Fiery EXP6000/EXP5000 printer driver with FreeForm
•A Windows computer with Adobe Acrobat, Microsoft Word, and Microsoft Excel installed
VARIABLE DATA PRINTING WITH FREEFORM
Variable data printing workflow using FreeForm
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1
45
Fiery EXP6000/EXP5000
2
Fiery EXP6000/EXP5000
3
6
Step Task For more information
1
The operator in the production department opens
College_Master.pdf in Acrobat.
2
The operator prints the file to the Fiery EXP6000/EXP5000,
specifying 11
x 17 and duplex, and choosing 1 for Create
Printing from Windows
Master in the printer driver.
VARIABLE DATA PRINTING WITH FREEFORM
Step Task For more information
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3
4
5
6
The operator opens the College_Variable. doc in
Microsoft Word.
The variable document also opens the College_data.xls file,
since the two documents are linked. If the documents are
not linked, Word prompts the operator for the location of
the Data Source File.
The operator selects Data Merge in Word.
The operator prints the file to the Fiery EXP6000/EXP5000,
specifying 11
in the printer driver.
The master file and variable file are combined on the
Fiery EXP6000/EXP5000.
The operator picks up the job from the digital press.
The mailer includes the combined master and variable data.
x 17 and duplex, and choosing 1 for Use Master
Microsoft Word documentation
Printing from Windows
Certain elements of the master and variable information must match. For example, the
page size and orientation must match. For a complete list, see Variable Data Printing.
You cannot send FreeForm jobs to the Direct connection.
If Two-Way Communication is enabled in the printer driver, the printer driver detects what
masters already reside on the Fiery EXP6000/EXP5000. Use stored FreeForm masters as often
as needed with multiple sets of variable elements. For more information about Two-Way
Communication, see Printing from Windows.
If the administrator clears the Fiery EXP6000/EXP5000, all FreeForm masters are deleted.
For more information about administrator functions, see Configuration and Setup.
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
This chapter provides an overview of how you use Mixed Media with variable data printing
jobs, and provides an example workflow that uses variable data printing and Mixed Media.
What is FreeForm 2 and how is it used with variable data print jobs?
FreeForm 2 extends the functionality of FreeForm (see “Variable Data Printing with
FreeForm” on page 15). FreeForm 2 requires a third-party variable data printing application
that supports FreeForm 2 technology, such as Atlas PrintShop Mail-Fiery Version. Using the
third-party printing application and FreeForm 2, you can create multiple page masters,
allowing more customization to your documents. You can still use any master created in
another application, and then use a third-party application that supports FreeForm 2, such as
PrintShop Mail-Fiery Version, to combine the design and database information.
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Multiple masters allow you to define more than one master file for your job, while drawing
from the same database of variable information. For example, if you own a movie rental
company, you may maintain a database of customer names, addresses, and the last five movies
the customer rented, categorized by genre. As a promotion, you want to send a coupon
booklet with a new movie rental release pictured on the front cover. You want to customize
your mailer with a movie of a similar genre as the last movie the customer rented. The variable
information, such as the customer names and addresses, is always drawn from the database.
However, the different movie images are defined by the multiple masters.
For more information about FreeForm 2, see Variable Data Printing.
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
What is Mixed Media and how can it be used in variable data
print jobs?
The Mixed Media feature allows you to print ranges of pages on different types of media.
For more information, see “What is Mixed Media?” on page 7.
Variable data printing links a digital press to databases that contain the content for printed
documents. For more information, see “Variable Data Printing with FreeForm” on page 15.
Use variable data print jobs with Mixed Media to create custom jobs, such as mailers. For
example, use the variable information to create booklet mailers that greet customers by name,
and print the booklet cover on a different medium than the body of the mailer.
The Mixed Media you specify for your job is applied for every record, relative to the record
start. For example, if Mixed Media is set to print Page 1 with cover stock, the first page of
every record is printed on cover stock.
Example: Variable data workflow with FreeForm 2 and Mixed Media
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To announce its new line of children’s styles, Banana Rama is creating a promotional mailer
that targets customers by ethnicity, gender, and age. The company has compiled a database of
customers by name and attributes, such as ethnicity, gender, and age. For the promotional
mailer, Banana Rama also draws from a content database consisting of images of children of
different ages, gender, and ethnicity wearing the new Banana Rama clothes; images of typical
gadgets enjoyed by these children; and background graphics. Using a variable data
application, such as PrintShop Mail-Fiery Version and images that match the targeted
individual, Banana Rama creates, in one print run, a mailer targeting parents of girls aged 7 to
10 years and customized mailers targeting parents of boys in different age groups. The mailers
feature images of children in the targeted age group wearing Banana Rama clothing and
playing with their favorite toys.
Each promotional mailer includes a cover sheet with the customer’s name and a discount
coupon. The Banana Rama girls’ clothing line is more extensive, so the mailer targeting girls
includes additional pages advertising the girls’ fashions.
Since the promotional mailer may vary in length, depending on whether it is targeted toward
a boy or a girl, a blank page is added between each mailer to indicate when a new mailer starts.
The print shop that received Banana Rama’s mailer request first creates the master and variable
document in Atlas Print Shop Mail-Fiery Version to create a .psm project file. For more
information about Print Shop Mail-Fiery Version, see the documentation that accompanies
the application.
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
The following diagram illustrates the components of the mailer.
Girls template
Boys template
Letter/coupon template
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Graphics
Database
Items required for this example
•Atlas PrintShop Mail-Fiery Version
•FreeForm 2
•BananaRama.psm
•BananaRama_V.ps
•Fiery EXP6000/EXP5000
• Command WorkStation with Mixed Media
•Cover stock
•Plain media
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
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Variable data workflow with FreeForm 2 and Mixed Media
1
2 3
Fiery EXP6000/EXP5000
Step Task For more information
1
The print shop operator opens the Banarama.psm file in Print
Shop Mail-Fiery version, specifies FreeForm 2, and prints the
file the Fiery EXP6000/EXP5000.
In the Print dialog box, the operator sends both the master
Variable Data Printing
For more information about Print Shop Mail-Fiery
Version, see the documentation that accompanies
the application.
and variable data. The Fiery EXP6000/EXP5000 receives a
master and variable PostScript document.
4
Fiery EXP6000/EXP5000
5678
2
The operator selects the BanaRama_V.ps file from
Command WorkStation Help
Command WorkStation.
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
Step Task For more information
24
3
4
5
6
7
8
The operator chooses Mixed Media Setup from the Actions
Menu and applies the following settings:
A) From Define Cover, the operator specifies a front
cover (print on front only), cover stock, and the tray for
the media.
B) From Insert Blank, the operator specifies to insert a blank
page after the last page, indicates which tray is to be used for
the media, and then clicks OK.
The operator processes and holds the job. Command WorkStation Help
The operator previews the job. Command WorkStation Help
The operator prints the job. Command WorkStation Help
The operator retrieves the job from the digital press.
The job prints with the merged variable and master
information with a blank sheet between records.
Utilities
Certain elements of the master and variable information must match. For example, the
page size and orientation must match. For a complete list, see Variable Data Printing.
PPML WITH IMPOSITION
PPML WITH IMPOSITION
This chapter provides an overview of PPML and imposition, and an example workflow
of an imposed job using PPML.
What is PPML and how do you impose it?
PPML (Personalized Print Markup Language) is an XML-based language for variable data
printing. PPML enables faster printing of variable data jobs by allowing a printer to store text
elements and graphic elements and reuse them as needed. PPML is a non-vendor-specific
language and is considered to be an open industry standard.
You can create the master and variable elements of a job as a PPML file in a variable data
printing application, such as Pageflex Persona-Fiery Version, and then print the job to the
Fiery EXP6000/EXP5000.
25
Impose PPML as you would any other job (see page 12). Impose the PPML job on a sheet to
print the pieces in a particular order so that when the job is printed, it is cut and stacked in
the correct order.
For more information about PPML, see Variable Data Printing.
PPML WITH IMPOSITION
Example: PPML workflow with imposition
Dr. Jones is a veterinarian who has just moved his practice to a new neighborhood and wants
to inform his current customers, and possible new ones, of his new location, phone number,
and hospital hours. He decides to send out 30,000 5x 8 mailer cards. The front of each card
has a picture of his dog, Max, with information about his practice, and the back of the card
has each customer’s name and address with a bar code.
Dr. Jones sends his order to a print shop along with the PDF of his mailer and the Excel file
database, including address information about his customers and neighborhood residents.
The print shop creates the merged master and variable document in Pageflex Persona-Fiery
version to create the JonesMailer.ppml file.
For more information about Pageflex Persona-Fiery Version, see the documentation that
accompanies the application.
To save time and money, four cards are printed on both sides of a single 11x 17 page. To
expedite the mailings and reduce costly postage charges, the cards are imposed so that once
the pages are cut, the cards easily stack with the zip codes in the correct sort order.
26
The following diagram illustrates how the job is imposed and sorted.
PPML WITH IMPOSITION
Items required for this example
•A Windows computer with Pageflex Persona-Fiery Version
•JonesMailer.ppml
•Fiery EXP6000/EXP5000
• Command WorkStation with Impose
PPML workflow with imposition
1
2 3 4
27
567
Fiery EXP6000/EXP5000
8
PPML WITH IMPOSITION
Step Task For more information
28
1
2
3
The operator at the print shop creates the merged master
and variable document in Pageflex Persona-Fiery version
to create the JonesMailer.ppml file.
The operator at the print shop downloads the file
to Command WorkStation.
The operator selects the job in Command WorkStation
and chooses Impose from the Actions menu.
A) From the Sheet bar, the operator specifies 11
landscape, and duplex.
B) From the Layout bar, the operator specifies two rows
and two columns, and turns on printer’s marks.
C) From the Scale bar, the operator specifies scale
at 100%.
D) From the Finishing bar, the operator specifies to gang
up the job and cut and stack it, and enters 64 for record set.
The operator chose 64 because this is the number of sheets
that the paper cutter can easily cut at one time. (This value
must be a multiple of the number specified for the layout.
For this example, the operator specified two rows and two
columns. So the amount entered here should be a multiple
of 4, such as 64.) This is the record per set.
x 17,
For more information about Pageflex Persona-Fiery
Version, see the documentation that accompanies the
application.
Command WorkStation Help
Utilities
4
5
6
7
8
The operator clicks the Raster Preview icon ( ) to
preview a few records in Impose.
The operator prints the job. Command WorkStation Help
The operator retrieves the job from the digital press.
The mailers are stacked and ready to cut.
The operator checks the Impose Control Strip to match
the set information.
Command WorkStation Help
Command WorkStation Help.
Check the Impose Control Strip to match the set information. This is useful if certain pages
of your job do not print correctly and you must reprint specific pages.
Print one document to verify that the master and variable information matches.
Make sure that the scale size in Impose is set to 100%, otherwise the cards do not print with
the specified 5x 8 size and are adjusted to print to the scale value entered.
HOT FOLDERS
What is a Hot Folder?
HOT FOLDERS
This chapter provides an overview of Hot Folders and an example workflow using
Hot Folders.
Hot Folders is a software application that streamlines network printing tasks. A Hot Folder is
a folder to which you can assign a group of print options, along with a Fiery EXP6000/
EXP5000 print queue.
To print a document, drag and drop the file onto the Hot Folder. You can create multiple Hot
Folders, each with different settings and different Fiery EXP6000/EXP5000 connections.
Depending on the configuration of the Hot Folder, jobs are routed to a Fiery EXP6000/
EXP5000 with settings that you have configured.
29
Hot Folder software runs as a background utility, continuously monitoring Hot Folders for
new jobs.
For more information about Hot Folders, see Utilities and Hot Folders Help.
HOT FOLDERS
{
Example: Workflow with Hot Folders
Greg works for Company ABC and wants to print 25 copies of his new business cards.
Company ABC has configured a network Hot Folder called “BusinessCards,” so that their
employees can drop their business card .pdf file directly onto the Hot Folder for printing.
Greg creates his business cards using the required company business card template, and saves
the file as GregCard.pdf. The business card template ensures that the cards are printed
optimally, using the imposition settings specified in the BusinessCards Hot Folder.
Once printed, an operator in the company print shop cuts the cards and places them in
interoffice mail for the employee.
Company ABC business cards are 2x 3.25 inches in size.
The following graphic illustrates how the business cards are imposed.
5 columns
30
11x 17 page
5 rows
{
2x3.25 business card
HOT FOLDERS
31
Items required for this example
•GregCard.pdf
•Fiery EXP6000/EXP5000
•Hot Folder configured on the network
• 8.5x 11 heavy media, such as card stock
For information about supported media types, see Print Options.
•A paper cutter
NOTE: The Fiery EXP6000/EXP5000 supports PDF versions 1.2-1.5.
Imposition workflow
1
2 3 4
Fiery EXP6000/EXP5000
567
HOT FOLDERS
Step Task For more information
32
1
2, 3
4
5
6
The operator at Company ABC creates a Hot Folder on
the network, names it “BusinessCards,” and applies
the following Hot Folder settings.
A) From Job Settings, the operator specifies 25 copies.
B) From the Sheet tab in Imposition Settings, the operator
specifies 8.5
Off for Duplex.
C) From the Layout tab in Imposition Settings, the operator
specifies 5 Rows and 5 columns, and selects Printer’s Marks.
D) From the Scale tab in Imposition Settings, the operator
specifies scale at 100%.
E) From the Finishing tab in Imposition Settings, the
operator selects Gang Up and chooses Repeat.
Greg drops the file GregCard.pdf on the BusinessCards
Hot Folder.
The job prints.
The operator retrieves the job from the digital press.
The cards are printed on an 8.5x 11 page.
x 11 for Sheet Size, Landscape for Orientation, and
Utilities
Hot Folders Help
Hot Folders Help
7
The operator follows the printer’s marks and cuts
the business cards.
Hot Folders does not apply any constraints between Job Settings and Imposition Settings.
For a list of Hot Folder Job Settings that should not be modified when Imposition Settings are
also used, see Utilities.
TERMS
TERMS
Atlas PrintShop Mail-Fiery Version
A variable data printing application that supports FreeForm, FreeForm 2, and PostScript.
Authoring tool
A software application used to create text or images, or to define layouts for documents.
Component
In variable data printing, an element such as text, a graphic, or a photograph that is printed
on a page.
Creo VPS (Variable Print Specification)
A variable data printing language from Creo.
33
Encapsulated PostScript (EPS)
A PostScript file format designed to be embedded in another PostScript stream.
FreeForm
A variable data printing technology that works with variable-data printing solutions from
EFI. It allows data that is used many times in a variable-data printing job to be processed just
once, enabling a digital press to run at or near rated speed.
FreeForm 2
FreeForm 2 expands FreeForm technology by allowing you to determine page conditions and
rules for printing a job containing multiple master pages. Unlike FreeForm, FreeForm 2
requires a variable data printing application that specifically supports FreeForm 2.
Imposition
Grouping and arranging pages for efficient printing on larger sheets of paper, taking into
account the need to cut and bind the pages after printing.
Master elements
Used in variable data printing with variable elements. Reusable data that is common across
copies of a document.
Mixed Media
A feature that allows you to print ranges of pages on different types of media.
Pageflex Persona-Fiery Version
A variable content design application that supports PPML and PostScript. It uses PPML to
store and re-use variable data elements.
TERMS
PDF (Portable Document Format)
An open file format specification that describes text and graphics in documents.
PostScript
A device-independent page description language that is used to print and display pictures and
text. PostScript 3 includes many enhancements to older versions of PostScript, including
improved image quality and color.
Raster image
Electronic representation of a page or image using a grid of points called pixels.
Rasterization
The process of converting code that describes text and graphics into the format that is
understood by a printer’s “print engine” to print them on a page.
Variable Data Printing (VDP)
Digital technology that links print engines to databases that contain the content for printed
documents in order to print pages that vary in content.
34
Variable elements
Used in variable data printing with master elements. Data that changes across copies of a
document.
Xerox VIPP (Variable data Intelligent PostScript Printware)
A page-description language (PDL) designed especially for printing variable data documents.
INDEX
INDEX
2
A
Atlas PrintShop Mail-Fiery Version 20, 33
Authoring tool 33
C
component 33
Creo VPS 33
D
Define Cover
from mixed media 10
Define Page Range 24
downloading files 9, 13, 28
E
Encapsulated PostScript (EPS) 33
F
Finishing 14
FreeForm 33
example workflow 16
FreeForm 2 20, 33
example workflow 21
with mixed media 21
H
Hot Folder
example workflow 30
L
Layout 14
M
master elements 33
mixed media 7, 33
accessing from Command WorkStation 10
Define Cover 10
Define Page Range 24
example workflow 8
example workflow with FreeForm 2 21
Insert Blank 10, 24
with variable data printing 21
P
Pageflex Persona-Fiery Version 25, 33
PDF 34
PostScript 34
PPML 25
example workflow 26
with imposition 26
Preview job 24
from Command WorkStation 10
R
raster image 34
Raster Preview icon 28
rasterization 34
I
Impose
Finishing 14
Layout 14
Scale 14
Sheet 14
Impose Control Strip 28
imposition 11, 33
example workflow 12
with PPML 26
Insert Blank 24
from mixed media 10
S
Scale 14
Sheet 14
T
terminology 5
V
variable data printing 34
example workflow 16
languages 15
with mixed media 21
variable elements 34
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