Xerox Fiery EXP6000, Fiery EXP5000 Printing from Windows

Fiery

SERVER & CONTROLLER SOLUTIONS

EXP6000/EXP5000 Color Server

Printing from Windows

45049025 15 March 2005

ONTENTS

CONTENTS

NTRODUCTION

Terminology and conventions

About this manual

Setting up printing

User software

System requirements

NSTALLING

Installing printer drivers by Point and Print

Installing printer drivers from the User Software CD

Downloading printer drivers using Fiery WebTools

ETTING

Printing connections

Completing the SMB printing connection

Completing TCP/IP and LPR printing connections

RINTER

Installing Windows 98/Me printer drivers 14

Installing the Windows NT 4.0 printer driver 15

Installing Windows 2000/XP/Server 2003 printer drivers 17

Using the WebTools Installer 21

RINTING

Completing the Windows NT 4.0 TCP/IP and LPR connection 26

Completing the Windows 2000/XP/Server 2003 TCP/IP and Port 9100 or LPR connection 28

RIVERS

ONNECTIONS

CONTENTS

Completing IPX/SPX or IPX (Novell) connections

Completing the Windows 98/Me IPX/SPX or IPX (Novell) connection 32

Completing the Windows NT 4.0 IPX (Novell) connection 34

Completing the Windows 2000/XP/Server 2003 IPX (Novell) connection 36

Completing IPP connections

Setting up IPP printing with Windows 98/Me 38

Setting up IPP printing with Windows 2000/XP/Server 2003 39

ONFIGURING

Conﬁguring installable options manually

Conﬁguring installed options and updating print options settings automatically

NSTALLABLE

PTIONS

IERY

RINTING

Conﬁguring the connection for EFI Job Monitor

Installing Fiery printing utilities

Using Fiery Printer Delete Utility

Conﬁguring the connection for EFI Fiery Mail Port

Using Fiery E-mail Service

How Fiery E-mail Service works

Printing using an e-mail client 53

Job Control 54

Printing using the E-mail Port Monitor 56

TILITIES

RINTING

Printing from applications

Setting options and printing 58

Using job templates

CONTENTS

Using Shortcuts

Customizing Print Option Shortcuts 70

Deﬁning and printing custom page sizes

Working with custom page sizes in Windows 98/Me PostScript printer driver 71

Working with custom page sizes in Windows NT 4.0 PostScript printer driver 73

Working with custom page sizes in Windows 2000/XP/Server 2003 PostScript printer driver 76

Viewing the digital press status

Saving ﬁles to print at a remote location

NDEX

NTRODUCTION

INTRODUCTION

This manual describes how to install the printer drivers and printer description ﬁles for the Fiery EXP6000/EXP5000 Color Server and how to set up printing from Microsoft Windows computers. It also describes several printing utilities and how to print to the Fiery EXP6000/ EXP5000 Color Server. For information about setting up network servers and clients to use the Fiery EXP6000/EXP5000 Color Server, see Conﬁguration and Setup . For general information about using the digital press, your computer, application software, or your network, see the documentation that accompanies those products.

The Fiery EXP6000 supports the DocuColor 6060. The Fiery EXP5000 supports the DocuColor 5252/2060/2045.

INTRODUCTION

Terminology and conventions

This manual uses the following terminology and conventions.

Term or convention Refers to

Aero Fiery EXP6000/EXP5000 (in illustrations and examples)

Digital press DocuColor 6060/5252/2060/2045

Fiery EXP6000/EXP5000 Fiery EXP6000/EXP5000 Color Server

Titles in italics

Windows Windows 98, Windows Me, Windows NT 4.0,

About this manual

This manual covers the following topics:

•Installing printer ﬁles on Windows computers

•Setting up printing connections on Windows computers

•Installing Fiery EXP6000/EXP5000 printing utilities

•Printing from Windows computers

Important information

Important information about issues that can result in physical harm to you or others

INTRODUCTION

Setting up printing

The following table lists the procedures for installing printer drivers and setting up the printing connections for each Windows platform supported by the Fiery EXP6000/ EXP5000.

Action Windows 98/Me Windows NT 4.0 Windows 2000/XP/

Server 2003

Installing printer drivers “Installing printer drivers by Point and Print” on page 12

“Installing printer drivers from the User Software CD” on page 14

“Downloading printer drivers using WebTools” on page 20

Setting up SMB printing “Completing the SMB printing connection” on page 25

Setting up TCP/IP printing Not supported “Completing the

Windows NT 4.0 TCP/IP and LPR connection” on page 26

“Completing the Windows 2000/XP/Server 2003 TCP/IP and Port 9100 or LPR connection” on page 28

Setting up IPX/SPX or IPX (Novell) printing

Setting up IPP printing “Setting up IPP printing with

“Completing the Windows 98/ Me IPX/SPX or IPX (Novell) connection” on page 32

Windows 98/Me” on page 38

“Completing the Windows NT 4.0 IPX (Novell) connection” on page 34

Not available “Setting up IPP printing with

“Completing the Windows 2000/XP/Server 2003 IPX (Novell) connection” on

page 36

Windows 2000/XP/Server 2003”

on page 39

INTRODUCTION

User software

Fiery EXP6000/EXP5000 user software for setting up printing is provided on the User Software CD.

Adobe PostScript Printer Driver

PageMaker PPD ﬁles Allows you to print to the Fiery EXP6000/EXP5000 from

Job Monitor Allows you to monitor the status of connected

Allows you to print to the Fiery EXP6000/EXP5000 from Windows 98/Me and Windows NT 4.0 computers, and supports Fiery EXP6000/EXP5000 and PostScript 3 features.

Windows 2000/XP/Server 2003 users use the PostScript Printer Driver provided with those operating systems.

Adobe PageMaker. You must install the appropriate PPD in PageMaker. See the PageMaker documentation for instructions.

Fiery EXP6000/EXP5000 servers and print jobs sent to them.

EFI Fiery Mail Port Allows you to send jobs to the Fiery EXP6000/EXP5000

OTE

Install PostScript printer drivers and printer description ﬁles from the User Software CD or from the Fiery EXP6000/EXP5000 using the Installer selection in WebTools. For instructions, see “Using the WebTools Installer” on page 21.

System requirements

For detailed system requirements, see Welcome , in your media pack.

Automatically installed when the printer driver is installed on a Windows computer.

in the form of e-mail attachments by adding the EFI Fiery Mail Port software as a printer port.

NSTALLING

RINTER

INSTALLING PRINTER DRIVERS

RIVERS

This chapter describes the procedures for installing printer drivers on a computer using a supported version of Windows. For the Windows versions supported, see “Terminology and

conventions” on page 8. Installing printer drivers and printer description ﬁles is the ﬁrst step

in setting up the Fiery EXP6000/EXP5000 as a PostScript printer.

Install printer drivers as follows:

•From the Fiery EXP6000/EXP5000 through Point and Print using SMB printing.

•From User Software CD 1 (of 2).

•From WebTools using the Installer to download and install. For instructions,

see “Downloading printer drivers using WebTools” on page 20.

OTE

WebTools is available if the administrator has enabled Internet access to the Fiery EXP6000/EXP5000. Once you download the printer ﬁles, the installation process is identical to installing from the User Software CD.

If a Fiery EXP6000/EXP5000 printer driver installed is already installed, you must uninstall it before you install a new one. See “Using Fiery Printer Delete Utility” on page 48.

INSTALLING PRINTER DRIVERS

Installing printer drivers by Point and Print

SMB printing (also known as Windows or WINS printing) allows you to install PostScript printer drivers and printer description ﬁles on your computer from the Fiery EXP6000/ EXP5000 using Point and Print, and print to a particular connection (Hold, Print, or Direct). To set up SMB printing, you must install the TCP/IP protocol and Client for Microsoft Networks.

Each connection (Hold, Print, or Direct) requires a new printer driver and printer description ﬁle. Repeat the procedure for each connection. If you install more than one printer, assign each a descriptive name during printer driver installation, such as that you can easily identify printers.

When you install the printer driver using Point and Print, you cannot conﬁgure installable options manually. Installable options must be conﬁgured by the Fiery EXP6000/EXP5000 administrator.

Once the administrator has conﬁgured the installable options, the installed options are displayed in the printer driver when you enable Two-Way Communication. For more information about conﬁguring installable options, see “Conﬁguring Installable Options” on page 41.

Aero-Print

Aero-Hold

, so

EFORE

YOU

BEGIN

•Ask your network administrator for the IP address or name of the Fiery EXP6000/EXP5000 on the network.

• Conﬁgure the Fiery EXP6000/EXP5000 for SMB printing.

SMB printing is referred to as Windows Printing in Setup and on the Conﬁguration page (see

Conﬁguration and Setup ).

UP SMB

SET

1 Right-click Network Neighborhood or My Network Places, and select Find Computer or Search

2Type the name or IP address of the Fiery EXP6000/EXP5000 and click Search Now.

PRINTING

for Computers.

ON WINDOWS COMPUTERS

If you cannot locate the Fiery EXP6000/EXP5000, contact your network administrator.

3 Double-click the name of the Fiery EXP6000/EXP5000 to display enabled print connections.

INSTALLING PRINTER DRIVERS

NOTE: For a description of each print connection, see Conﬁguration and Setup.

4 Double-click the connection that you want to set up (Hold, Print, or Direct).

Windows 98/Me and Windows NT 4.0: The Printers dialog box appears, asking whether you

want to set up the printer. Proceed to step 5.

Windows 2000/XP/Server 2003: The ﬁles are installed on your computer and the printer is

displayed in the Printers and Faxes window. Proceed to step 6.

5 Windows 98/Me and Windows NT 4.0: Select Yes to install the PostScript printer driver and

printer description ﬁle for the selected connection.

Windows downloads the printer driver and printer description ﬁles from the Fiery EXP6000/ EXP5000 to your computer and installation is complete.

6 Windows 98/Me/NT 4.0/2000: Click Start, choose Settings, and then choose Printers.

Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes.

7 Right-click the Fiery EXP6000/EXP5000 icon and choose Properties.

8 Click Print Test Page on the General tab.

If the Test page prints successfully, you are ready to print from the computer.

9 Repeat the previous steps for the other connections that you want to set up.

INSTALLING PRINTER DRIVERS

Installing printer drivers from the User Software CD

The following procedures describe installing the printer driver from User Software CD 1 (of 2).

Installing Windows 98/Me printer drivers

The following procedures display Windows 98 illustrations. Windows Me differences are noted.

TO INSTALL THE POSTSCRIPT PRINTER DRIVER FOR WINDOWS 98/ME

1 Click Start, choose Settings, and then choose Printers.

2 Double-click the Add Printer icon and click Next.

3 Specify printing using a local printer and click Next.

This procedure describes the installation of a local printer. You can modify the connection later, according to your network type.

4 Click Have Disk in the dialog box displaying lists of manufacturers and printers.

The Install From Disk dialog box prompts you for the disk.

5Type the name of the CD-ROM drive (for example, D:\) and click Browse.

Browse to English\Prntdrvr\Ps_drvr\Win_9x_ME.

If you are installing from the ﬁles you downloaded using the Installer in Fiery WebTools, browse to prntdrvr\Prntdrvr\Ps_drvr\Win_9x_ME.

6 Make sure that Oemsetup.inf is selected and click OK.

The path is copied to the Install From Disk dialog box.

7Verify that the path is correct and click OK.

INSTALLING PRINTER DRIVERS

8 Select the Fiery EXP6000/EXP5000 as your printer and click Next.

9 Select the LPT1 port and click Next.

Conﬁgure the port later, according to your network type.

10 Type a name for the Fiery EXP6000/EXP5000 in the Printer name ﬁeld, indicate whether

you want to make it the default printer, and click Next.

11 Select No to printing the test page and click Finish.

The necessary PostScript ﬁles are installed on your computer.

Installing the Windows NT 4.0 printer driver

The following procedure describes installing the Windows NT 4.0 printer driver from the User Software CD.

TO INSTALL THE POSTSCRIPT PRINTER DRIVER FOR WINDOWS NT 4.0

1 Insert the User Software CD into the CD-ROM drive.

2 Click Start, choose Settings, and then choose Printers.

3 Double-click Add Printer.

4To install a printer locally, select My Computer and click Next.

My Computer is available if you logged in to a computer on which you have Administrator privileges. If it is not available, you can add a network printer. The procedure is similar to adding a port (see “Completing the Windows NT 4.0 TCP/IP and LPR connection” on page 26).

INSTALLING PRINTER DRIVERS

5 Select LPT1 and click Next.

This general installation works for the parallel port connection. You can add a network port later, according to your network type.

6 Click Have Disk in the dialog box displaying lists of manufacturers and printers.

The Install From Disk dialog box prompts you for the disk.

7Type the name of the CD-ROM drive (for example, D:\) and click Browse.

If you are installing from ﬁles you downloaded using the Installer in WebTools, type the name of your hard disk (for example, C:\) and click Browse.

8Browse to the English\Prntdrvr\Ps_drvr\Win_NT4x folder and click Open.

If you are installing from ﬁles you downloaded using the Installer in WebTools, browse to the prntdrvr\Prntdrvr\Ps_drvr\Win_NT4x folder and click Open.

Make sure that Oemsetup.inf or Oemsetup is selected.

The path is copied to the Install From Disk dialog box.

9Verify that the path is correct and click OK.

INSTALLING PRINTER DRIVERS

10 Select the Fiery EXP6000/EXP5000 printer driver in the Printers list and click Next.

11 Type a name for the Fiery EXP6000/EXP5000 in the Printer name ﬁeld, indicate whether you

want to make it the default printer, and click Next.

12 Indicate whether you want the printer installed as a shared printer and click Next.

If you select Shared, type a Share Name for the printer and select the operating systems used by client computers. For information about shared printers, see Conﬁguration and Setup.

13 Click No to postpone printing a test page and click Finish.

When installation is complete, the Printers window is displayed with an icon for the newly installed printer.

Installing Windows 2000/XP/Server 2003 printer drivers

To install the printer driver on a Windows Server 2003 computer, use the Windows XP PPD ﬁles.

To use the printer driver on Windows 2000/XP/Server 2003, you must select the following options in the Advanced tab of the printer driver after installation is complete:

•Spool print documents

•Start printing immediately

•Print spooled documents ﬁrst

Deselect the following option:

•Enable advanced printing features

NOTE: The following procedures use Windows 2000 illustrations. Windows XP/Server 2003

differences are noted.

INSTALLING PRINTER DRIVERS

TO INSTALL THE PRINTER DRIVER FOR WINDOWS 2000/XP/SERVER 2003

1 Windows 2000: Click Start, choose Settings, and then choose Printers.

Windows XP: Click Start and choose Printer and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes.

2 Windows 2000: Double-click the Add Printer icon and click Next.

Windows XP: Click Add a printer. Windows Server 2003: Choose Add a printer.

3 Specify printing using a Local printer, uncheck the “Automatically display and install my Plug

and Play printer” box, and click Next.

This procedure describes the installation of a local printer. You can modify the connection later, according to your network type.

4 Select LPT1 and click Next.

5 Click Have Disk in the dialog box displaying lists of manufacturers and printers.

The Install From Disk dialog box prompts you for the disk.

6 Insert the User Software CD into the CD-ROM drive, type the name of the CD-ROM drive (for

example, D:\), and click Browse. Browse to the English \Prntdrvr\Ps_drvr\Win_2K_XP folder.

If you are installing from the ﬁles you downloaded using the Installer in Fiery WebTools, browse to prntdrvr\Prntdrvr\Ps_drvr\Win_2K_XP and click

Open.

Make sure that Oemsetup.inf or Oemsetup is selected and click Open.

7Verify that the path is correct and click OK.

The path is copied to the Install From Disk dialog box.

INSTALLING PRINTER DRIVERS

8 In the Printers box, select the Fiery EXP6000/EXP5000 printer driver as your printer

and click

Next.

9Type a name for the Fiery EXP6000/EXP5000 in the Printer name ﬁeld, indicate whether you

want to make it the default printer, and click Next.

This name is used in the Printers window and the queues window.

10 Follow the on-screen instructions.

When asked whether to print a Test Page, select No.

The necessary ﬁles are installed on your hard disk. When installation is complete, the Printers window appears with an icon for the newly installed printer.

INSTALLING PRINTER DRIVERS

Downloading printer drivers using WebTools

Download the printer driver ﬁles from the Fiery EXP6000/EXP5000 using WebTools, and then follow the procedures for installing the printer drivers from the User Software CD. Before you download the printer driver ﬁles, you must set speciﬁc Fiery EXP6000/EXP5000 options in Network Setup and Printer Setup. You also must prepare each client computer to communicate with the Fiery EXP6000/EXP5000 over the Internet or intranet.

For more information about Network Setup and Printer Setup, see Conﬁguration and Setup.

TO SET UP A CLIENT COMPUTER TO USE WEBTOOLS

1 Enable TCP/IP networking.

2 Make sure the computer has a valid, unique IP address.

3 Make sure a supported Internet browser is installed on the computer.

For more information about supported browsers, see Welcome.

4 Make sure Java is enabled in your Internet browser.

For more information about setting up the Fiery EXP6000/EXP5000 and the network, see Conﬁguration and Setup.

NOTE: If the client computer is running Windows XP with Service Pack 2 (SP2) installed,

Pop-up Blocker is turned on by default. With this function turned on, a warning message appears when you access Fiery WebTools, and your access to WebTools is denied. To gain access, do one of the following:

• Change the Pop-up Blocker setting.

•Turn off Pop-up Blocker.

INSTALLING PRINTER DRIVERS

TO CHANGE THE POP-UP BLOCKER SETTING FOR WEBTOOLS

If Pop-up Blocker is turned on, a warning message appears when you access WebTools.

• Click the message and choose one of the following:

•Temporarily Allow Pop-ups: Allows one-time access to the pop-up window.

• Always Allow Pop-ups for This Site: Always allows access to the pop-up window.

NOTE: The warning message appears for each pop-up window. You must change the Pop-up

Blocker setting for each pop-up window you want to allow.

Turn off Pop-up Blocker in Internet Explorer from the Tools menu or in Internet Options.

TO TURN OFF POP-UP BLOCKER FROM THE TOOLS MENU

1 Choose Pop-up Blocker from the Tools menu.

2 Click Turn Off Pop-up Blocker.

TO TURN OFF POP-UP BLOCKER IN INTERNET OPTIONS

1 Choose Internet Options from the Tools menu.

2 Click the Privacy tab.

3 Clear the Block Pop-ups option.

4 Click Apply, and then click OK.

Using the WebTools Installer

The WebTools Installer allows you to download installers for printer drivers to your computer directly from the Fiery EXP6000/EXP5000.

TO DOWNLOAD PRINTER DRIVER FILES WITH THE WEBTOOLS INSTALLER

1 Start your Internet or intranet browser and type the DNS name or IP address of

the Fiery EXP6000/EXP5000.

2 Select a login level, type a password, if required, and then click OK.

No password is required to log in as a guest. If the administrator has conﬁgured guest access, any user has full access to the Installer in WebTools while logged in as a guest.

INSTALLING PRINTER DRIVERS

3 Click Installer.

4 Click the name of the item that you want to install.

For Windows printer drivers, click Printer Files under the Windows heading.

5 If a dialog box prompts you to either open the ﬁle or save it to disk, choose to save it

to disk.

6Browse to the location where you want to save the PRNTDRVE.EXE ﬁle and click Save.

The ﬁle is downloaded from the Fiery EXP6000/EXP5000. This compressed ﬁle is an archive that contains multiple ﬁles.

7 Double-click the PRNTDRVE.EXE ﬁle to extract the ﬁles.

Depending on your operating system, you may be prompted to select a location to extract the ﬁles to.

INSTALLING PRINTER DRIVERS

Follow the instructions for your operating system to install the printer driver. The procedures are the same as for installing from the CD, except that after you click Have Disk, you browse to the location where you extracted the ﬁles rather than to the CD.

For instructions on installing the printer driver for

Windows 98/Me “To install the PostScript printer driver for Windows 98/Me”

Windows NT 4.0 “To install the PostScript printer driver for Windows NT 4.0”

Windows 2000/XP/Server 2003 “To install the printer driver for Windows 2000/XP/

See

on page 14

on page 15

Server 2003” on page 18

SETTING UP PRINTING CONNECTIONS

To print from Windows computers, you or the administrator must perform the following tasks:

•Set up network servers, if any.

•Set up the Fiery EXP6000/EXP5000 to accept print jobs from your computer.

• Conﬁgure a port on each Windows computer for the network type.

Printing connections

The Fiery EXP6000/EXP5000 supports the following printing connections:

• SMB

•TCP/IP and LPR

• IPX/SPX or IPX (Novell)

• IPP

SETTING UP PRINTING CONNECTIONS

Completing the SMB printing connection

If your network does not have a Windows server, Windows computers can still print to the Fiery EXP6000/EXP5000. This method of printing is SMB printing (also known as Windows or WINS printing). When users send print jobs, computers running Windows operate in a peer-to-peer environment and communicate directly with the Fiery EXP6000/ EXP5000.

Enabling SMB printing allows the Fiery EXP6000/EXP5000 to be listed on the network, so that Windows clients can print to a particular print connection (Hold, Print, or Direct) on the Fiery EXP6000/EXP5000 without using other networking software. Windows printing runs via TCP/IP. You must conﬁgure TCP/IP on the Fiery EXP6000/EXP5000 and on all computers that use SMB printing.

Once you enable SMB printing on the Fiery EXP6000/EXP5000, you can set up the Windows or SMB connection and install the printer driver in one procedure. For more information, see “Installing printer drivers by Point and Print” on page 12.

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