Xerox Fiery EXP4110 Printing from Windows

Fiery

SERVER & CONTROLLER SOLUTIONS

EXP4110

Printing from Windows

45051576 22 September 2005

ONTENTS

CONTENTS

NTRODUCTION

Terminology and conventions

About this document

Setting up printing

User software

System requirements

NSTALLING

Installing printer drivers by Point and Print

Downloading printer drivers using WebTools

Installing printer drivers

Installing and connecting to a virtual printer

ETTING

Printing connections

Completing the SMB printing connection

Completing TCP/IP and LPR printing connections

Completing IPX (Novell) connections

Completing IPP connections

ONFIGURING

RINTER

RINTING

NSTALLABLE

RIVERS

ONNECTIONS

PTIONS

Conﬁguring installable options manually

Conﬁguring installed options and updating print options settings automatically

CONTENTS

RINTING

Conﬁguring the connection for Job Monitor

Installing printing utilities

Using Printer Delete Utility

Conﬁguring the connection for Mail Port

Using E-mail Service

How E-mail Service works

TILITIES

Printing using an e-mail client 40

Job Control 42

Printing using Mail Port 43

RINTING

Printing from applications

Setting options and printing 45

Accessing print options without opening print option bars 50

Deﬁning and printing custom page sizes

Working with custom page sizes for Windows PCL printer driver 53

Saving ﬁles to print at a remote location

NDEX

NTRODUCTION

INTRODUCTION

This document describes how to install the printer drivers and printer description ﬁles for the Fiery EXP4110, and how to set up printing from Microsoft Windows computers. It also describes several printing utilities and how to print to the Fiery EXP4110. For information about setting up network servers and clients to use the Fiery EXP4110, see Conﬁguration and

Setup . For general information about using the printer, your computer, application software,

or your network, see the documentation that accompanies those products.

The Fiery EXP4110 supports the Xerox 4110.

INTRODUCTION

Terminology and conventions

This document uses the following terminology and conventions.

Term or convention Refers to

Aero Fiery EXP4110 (in illustrations and examples)

Fiery EXP4110 Fiery EXP4110

Printer Xerox 4110

Titles in italics

Windows Microsoft Windows 2000, Windows XP,

About this document

This document covers the following topics:

•Installing printer ﬁles on Windows computers

•Setting up printing connections on Windows computers

•Installing Fiery EXP4110 printing utilities

•Printing from Windows computers

Setting up printing

The following table lists the procedures for installing printer drivers and setting up the printing connections for each Windows platform supported by the Fiery EXP4110.

Action Windows 2000/XP/Server 2003

Installing printer drivers “Installing printer drivers by Point and Print” on page 10

“Downloading printer drivers using WebTools” on page 12

“Installing printer drivers” on page 14

Setting up SMB printing “Completing the SMB printing connection” on page 19

Setting up TCP/IP printing “Completing TCP/IP and LPR printing connections” on page 20

Setting up IPX/SPX or IPX (Novell) printing

Setting up IPP printing “Completing IPP connections” on page 25

“Completing IPX (Novell) connections” on page 23

INTRODUCTION

User software

Fiery EXP4110 user software for setting up printing is provided on the User Software (Drivers) CD.

Adobe PostScript Printer Driver

PostScript Printer Description (PPD) ﬁle

PCL Printer Driver Allows you to print to the Fiery EXP4110 from Windows

Job Monitor Allows you to monitor the status of connected Fiery EXP4110

Supports Fiery EXP4110 and PostScript 3 features.

Windows 2000/XP/Server 2003 users use the PostScript Printer Driver provided with those operating systems.

Provides information about the Fiery EXP4110 and your particular printer model to your application and printer driver.

computers, and supports Fiery EXP4110 PCL print features.

servers and print jobs sent to them.

Automatically installed when the printer driver is installed on a Windows computer.

Mail Port (on User Software (Utilities) CD)

OTE

You can also download PostScript printer drivers and printer description ﬁles from the Fiery EXP4110 using WebTools. For instructions, see “Downloading printer drivers

using WebTools” on page 12.

OTE

Two User Software CDs are provided, one for the printer driver and the other for utilities.

System requirements

For detailed system requirements, see Welcome , provided in your media pack.

Allows you to send jobs to the Fiery EXP4110 in the form of e-mail attachments by adding the Mail Port software as a printer port.

NSTALLING

RINTER

INSTALLING PRINTER DRIVERS

RIVERS

This chapter describes the procedures for installing printer drivers on a computer using a supported version of Windows. For the Windows versions supported, see “Terminology and

conventions” on page 6. Installing printer drivers and printer description ﬁles is the ﬁrst step

in setting up the Fiery EXP4110 as a PostScript or PCL printer.

Install printer drivers as follows:

•From the Fiery EXP4110 through Point and Print using SMB printing.

•From WebTools, by downloading the printer driver ﬁles before installing the printer

driver. For instructions, see “Downloading printer drivers using WebTools” on page 12.

•From the User Software (Drivers) CD.

OTE

WebTools is available if the administrator has enabled Internet access to the Fiery EXP4110.

If a Fiery EXP4110 printer driver is already installed, you must uninstall it before you install a new one (see “Using Printer Delete Utility” on page 35).

INSTALLING PRINTER DRIVERS

Installing printer drivers by Point and Print

SMB printing (also known as Windows or WINS printing) allows you to install PostScript or PCL printer drivers and printer description ﬁles on your computer from the Fiery EXP4110 using Point and Print, and print to a particular connection (Print queue, Hold queue, or Direct connection). To set up SMB printing, you must install the TCP/IP protocol and Client for Microsoft Networks on your computer.

Each connection (Print queue, Hold queue, or Direct connection) requires a separate installation. Repeat the procedure for each connection.

When you install the printer driver using Point and Print, you cannot conﬁgure installable options manually. Installable options must be conﬁgured by the Fiery EXP4110 administrator. The installed options are displayed in the printer driver when you enable Two-Way Communication. For more information, see Conﬁguring Installable Options.

OTE

The procedures for setting up printing with the PostScript and PCL printer drivers are similar. The following illustrations show the PostScript drivers. Any differences are noted.

EFORE

YOU

BEGIN

•Ask your network administrator for the IP address or name of the Fiery EXP4110 on the network.

• Conﬁgure the Fiery EXP4110 for SMB printing.

SMB printing is referred to as Windows Printing in Setup and on the Conﬁguration page (see Conﬁguration and Setup ).

• Indicate whether to install the PS or PCL printer driver using Point and Print in Network Setup>Service Setup>Windows Setup> Point and Print Drivers.

SMB

SET

1 Right-click Network Neighborhood or My Network Places, and select Find Computer or Search

2Type the name or IP address of the Fiery EXP4110 and click Search Now.

PRINTING

for Computers.

ON WINDOWS

COMPUTERS

If you cannot locate the Fiery EXP4110, contact your network administrator.

INSTALLING PRINTER DRIVERS

3 Double-click the name of the Fiery EXP4110 to display enabled print connections.

NOTE: For a description of each print connection, see Conﬁguration and Setup.

4 Double-click the connection that you want to set up (Hold, Print, or Direct).

The ﬁles are installed on your computer.

5 Windows 2000: Click Start, choose Settings, and then choose Printers.

Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes.

The printer is displayed in the Printers or Printers and Faxes window.

6 Right-click the Fiery EXP4110 icon and choose Properties.

7 Click Print Test Page on the General tab.

If the test page prints successfully, you are ready to print from the computer.

8 Repeat the previous steps for the other connections that you want to set up.

INSTALLING PRINTER DRIVERS

Downloading printer drivers using WebTools

WebTools allows you to download installers for printer drivers to your computer directly from the Fiery EXP4110.

Download the printer driver ﬁles from the Fiery EXP4110 using WebTools and then follow the procedures in “Installing printer drivers” on page 14. Before downloading the printer driver ﬁles, you must set speciﬁc Fiery EXP4110 options in Network Setup and Printer Setup. You also must prepare each client computer to communicate with the Fiery EXP4110 over the Internet or intranet.

For more information about Network Setup and Printer Setup, see Conﬁguration and Setup.

For more information about setting up and starting WebTools, see Utilities.

TO DOWNLOAD PRINTER DRIVER FILES WITH WEBTOOLS

1 Start your Internet or intranet browser and type the DNS name or IP address of

the Fiery EXP4110.

2 Select a logon level, type a password, if required, and then click OK.

No password is required to log on as a guest. If the administrator has conﬁgured guest access, any user has full access to the Downloads tab while logged in as a guest.

3 Click the Downloads tab.

4 Click the link for the item that you want to install.

For Windows printer drivers, click the Printer Files link under the Windows heading.

INSTALLING PRINTER DRIVERS

5 If a dialog box prompts you to either open the ﬁle or save it to disk, choose to save it

to disk.

6Browse to the location where you want to save the PRNTDRVE.EXE ﬁle and click Save.

The ﬁle is downloaded from the Fiery EXP4110. This compressed ﬁle is an archive that contains multiple ﬁles.

7 Double-click the PRNTDRVE.EXE ﬁle to extract the ﬁles.

Depending on your operating system, you might be prompted to select a location to extract the ﬁles to.

Follow the instructions for your operating system to install the printer driver. The procedures are the same as for installing from the CD, except that after you click Have Disk, you browse to the location where you extracted the ﬁles, rather than to the CD.

For instructions on installing the printer driver for

Windows 2000/XP/Server 2003 “To install the PostScript or PCL printer driver for

See

Windows 2000/XP/Server 2003” on page 14

INSTALLING PRINTER DRIVERS

Installing printer drivers

The following procedures describe installing the printer driver from the User Software (Drivers) CD.

The procedures for conﬁguring the options for the PostScript and PCL printer drivers are similar. The following illustrations show the PostScript driver. Differences are noted.

To install the printer driver on a Windows Server 2003 computer, select the same PPD ﬁle as for Windows 2000 and Windows XP, described in the following procedure.

To use the printer driver on Windows 2000/XP/Server 2003, you must select the following options in the Advanced tab of the printer driver after installation is complete:

•Spool print documents

•Start printing immediately

•Print spooled documents ﬁrst

Clear the following option:

•Enable advanced printing features

NOTE: The following procedures use Windows 2000 illustrations.

TO INSTALL THE POSTSCRIPT OR PCL PRINTER DRIVER FOR WINDOWS 2000/XP/SERVER 2003

1 Windows 2000: Click Start, choose Settings, and then choose Printers.

Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes.

2 Windows 2000/XP: Double-click the Add Printer icon and click Next.

Windows Server 2003: Choose Add a printer and click Next.

3 Specify printing using a Local printer, clear the “Automatically detect and install my Plug and

Play printer” box, and click Next.

This procedure describes the installation of a local printer. You can modify the connection later, according to your network type.

INSTALLING PRINTER DRIVERS

4 Select LPT1: and click Next.

5 Click Have Disk in the dialog box displaying lists of manufacturers and printers.

The Install From Disk dialog box prompts you for the disk.

6 Insert the User Software (Drivers) CD into the CD-ROM drive, type the name

of the CD-ROM drive (for example, D:\), and click Browse. Browse to the English\Prntdrvr\Ps_drvr\Win_2K_XP folder.

If you are installing from the ﬁles you downloaded from the Fiery EXP4110 using WebTools, browse to prntdrvr\Prntdrvr\Ps_drvr\Win_2K_XP and click

7 Make sure that Oemsetup.inf or Oemsetup is selected and click Open.

Open.

The path is copied to the Install From Disk dialog box.

8Verify that the path is correct and click OK.

INSTALLING PRINTER DRIVERS

9 In the Printers box, select the Fiery EXP4110 printer driver as your printer and click Next.

10 Type a name for the Fiery EXP4110 in the Printer name ﬁeld, indicate whether you want to

make it the default printer, and click Next.

This name is used in the Printers window and the queues window.

11 Follow the on-screen instructions.

Choose not to print a Test Page and not to share this printer. At the last screen, click Finish.

The necessary ﬁles are installed on your hard disk. When installation is complete, the Printers window appears with an icon for the newly installed printer.

Now you are ready to set up a connection to the server. See Setting Up Printing Connections.

INSTALLING PRINTER DRIVERS

Installing and connecting to a virtual printer

A virtual printer allows you to print to the Fiery EXP4110 using a predeﬁned set of job settings. You do not have to set print options manually. Before you can print to a virtual printer, the administrator must create and conﬁgure the virtual printer using Command WorkStation.Once the virtual printer is set up, you can install the printer driver and printer description ﬁles on your computer from the Fiery EXP4110 using Point and Print.

For more information about setting up virtual printers, see Utilities.

TO SET UP A VIRTUAL PRINTER ON WINDOWS COMPUTERS

1 Right-click Network Neighborhood or My Network Places, and select Find Computer or Search

for Computers.

2Type the name of the Fiery EXP4110 or the IP address and click Search Now.

If you cannot locate the Fiery EXP4110, contact your network administrator.

3 Double-click the name of the Fiery EXP4110 to display enabled print connections.

Virtual printers are listed along with the Hold queue, Print queue, and Direct connection (if those connections are enabled). Virtual printers usually have names that indicate the type of job they are set up for.

4 Right-click the virtual printer that you want and choose Connect.

The ﬁles are installed on your computer.

5 Windows 2000: Click Start, choose Settings, and then choose Printers.

Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes.

The virtual printer is displayed in the Printers or Printers and Faxes window.

Print to a virtual printer just as you would print to the Fiery EXP4110, as described in

Printing. Depending on how the virtual printer is conﬁgured, you may not be able to set

some print options.

SETTING UP PRINTING CONNECTIONS

To print from Windows computers, you or the administrator must perform the following tasks:

•Set up network servers, if any.

•Set up the Fiery EXP4110 to accept print jobs from your computer.

• Conﬁgure a port on each Windows computer for the network type.

Printing connections

The Fiery EXP4110 supports the following printing connections:

• SMB

•TCP/IP and LPR

• IPX/SPX or IPX (Novell)

• IPP

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