Xerox Fiery EX4112, Fiery EX4127 Backup Restore migrate

Version 1.0 June 2009

Xerox

4112™/4127™ Copier/Printer Backup/restore/migrate tools

4112/4127 are trademarks of Xerox Corporation in the United States and/or other countries.

Microsoft, MS-DOS, Windows, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United States and other countries.

Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe Systems Incorporated.

WinZip is a registered trademark of WinZip International LLC.

HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in subsequent editions.

1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Backup and restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Migration tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

When to use both applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Backup Tool for restored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Important criteria regarding the Backup Tool application. . . . . . . . . . . . 1-2

Migration Tool for Restored Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

2 Machine setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Obtain the computer IP address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Obtain machine information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Static IP address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Machines using DHCP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Enable machine settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

3 Retrieve documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Import documents from the machine to your computer . . . . . . . . . . . . . . . . . . . . . 3-2

4 Software installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Backup Tool for restored document installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Installation files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Software installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Downloaded WinZip file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

CD-ROM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Migration Tool installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Software installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

5 Backup Tool for restored document. . . . . . . . . . . . . . . . . . . . . . . 5-1

Launch/open the application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Add a machine to the application service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Import mailbox/folder information from the machine. . . . . . . . . . . . . . . . . . . . . . . 5-4

Copy (backup) the mailboxes/folders onto your computer . . . . . . . . . . . . . . . . . . . 5-6

Save the backup onto your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Read (view/edit) the saved mailboxes/folders on your computer . . . . . . . . . . . . . 5-9

Password information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

6 Migration Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Launch/open the application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

7 Restore backed-up files to machine . . . . . . . . . . . . . . . . . . . . . . . 7-1

Restore backed-up mailboxes/folders to the machine . . . . . . . . . . . . . . . . . . . . . . . 7-2

Xerox 4112/4127 Copier/Printer Backup/restore/migrate tools i

Table of contents Xerox 4112/4127 Copier/Printer

ii Backup/restore/migrate tools

Introduction

Overview

Backup and restore

Note If your machine software level is version 2.0, the documents are stored on the machine in the

Mailbox. If your machine software level is version 3.0, the documents are stored on the machine in the Folder. The terms “Mailbox” and “Folder” are used synonymously to express the same thing.

The mailbox/folder Backup Tool for restored document is a software application that allows you to:

• Copy and save (backup) documents and mailboxes/folders from the machine onto your personal computer’s hard drive or onto a secondary backup device that is attached to your computer (such as USB flash drive);

• Create, copy, delete, or change settings from your computer for documents/mailboxes/ folders that reside on the machine; and

• Restore the backed-up (copied) documents/mailboxes/folders from your computer to the machine.

Note Always refer to the software application’s online Help for information on the various features

and functions. The online Help can be accessed by starting the application and selecting Help.

Migration tool

The Migration Tool for Restored Document is a software application that works in conjunction with the Backup Tool for restored document application. The Migration Tool converts the saved documents and mailboxes/folders residing on your computer into a format supported by your machine’s upgraded software level. This allows you to restore these saved documents and mailboxes/folders onto your machine after the completion of its software upgrade.

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Introduction Xerox 4112/4127 Copier/Printer

When to use both applications

Backup Tool for restored document

Use the Backup Tool for restored document application when:

• You want to periodically backup your machine’s documents and mailboxes/folders,

• You need/want to restore the backed-up documents/mailboxes/folders onto the machine, and most importantly,

• The machine’s software is upgraded; all the documents and mailboxes/folders stored locally on the machine will be lost/deleted at the time of the software upgrade.

Important criteria regarding the Backup Tool application

The following important criteria applies when using the Backup Tool for restored document application:

• The machine cannot be used while making backups.

• When using the backup documents on any 4112/4127 Copier/Printer, ensure that all the settings on the machine along with the paper tray settings are exactly the same as when the backup documents were saved to your computer.

Tip

If these settings are not the same, or if optional features were added to the machine after the mailbox/folder documents were backed up (copied and saved), then the restored documents may not print in accordance with their original settings.

• Always refer to these Backup Tool for restored document files for additional information: manual.pdf and readme.txt; refer to “Operating Environment” on page 4-1.

Migration Tool for Restored Document

Use the Migration tool application:

• After

• After the machine’s software is upgraded, and finally,

• To convert and restore the copied/saved documents and mailboxes/folders on your local

the documents and mailboxes/folders have been saved/backed up to your client’s

computer,

computer onto the upgraded machine.

1-2 Backup/restore/migrate tools

Machine setup

Prerequisites

Before you can use either the Backup Tool for restore document or the Migration Tool applications, you must ensure that the following prerequisites are met:

• Obtain and record the client’s computer IP address

• Obtain and record the machine’s IP address/DNS host name

• Ensure that specific machine settings are enabled

• Register the client’s IP address on the machine

Tip

The User Interface (UI) screens shown in this document may or may not reflect the screens displayed on your system or on your personal computer. The UI screens vary system, computer to computer, and from marketplace to marketplace. Therefore, the UI screens in this document show examples of the type of screens that may be seen on your particular system/computer.

from system to

Obtain the computer IP address

1. Ensure that the client’s computer is started and running.

2. From the client’s computer, select Start > Control Panel > Network Connections.

3. From Network Connections, double-click on the Local Area Connections.

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Machine setup Xerox 4112/4127 Copier/Printer

4. From Local Area Connections, select the Support tab; your computer’s IP address is listed there.

5. Record the computer’s IP address; this will be used later in this chapter.

6. Close the Local Area Connections Status window. Close the Network Connections and Control Panel windows, if applicable.

Obtain machine information

Static IP address

Obtain your machine’s static IP address by performing the following steps:

Note It is recommended that you use a static IP address on your machine (versus a DHCP

address). If your machine uses DHCP, you must specify the DNS host name; this is discussed in the section entitled Machines using DHCP on page 2-3.

1. From the machine’s User Interface (UI), press the Machine Status button on the Control Panel.

2. From the Machine Information tab, select Print Reports...

3. Select Copy Reports, Configuration Report, and then press the Start button on the Control Panel.

4. Collect the printed Configuration Report from the machine’s exit area.

5. After the report is printed, select Close until you are returned to the Machine Information tab (Tools) on the machine’s UI.

6. Press the Services button on the Control Panel to exit Machine Status.

7. On the printed Configuration Report, locate and record the machine’s host/domain name.

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Xerox 4112/4127 Copier/Printer Machine setup

Machines using DHCP

Obtain your machine’s DNS host name by performing the following steps:

1. Press the Log In/Out button.

2. Enter the System Administrator ID with the numeric keypad, and select Enter.

Note The default Login ID is 11111. When using the Authentication feature, a password is

required. If applicable, enter the password; the default password is x-admin.

3. Press the Machine Status button on the Control Panel.

4. Select the Tools tab from the UI.

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Machine setup Xerox 4112/4127 Copier/Printer

a. Select System Settings > Connectivity and Network Setup > Machine’s E-mail

Address/Host Name.

5. From the Machine’s E-mail Address/Host Name screen, record the machine’s Host Name.

6. Select Close.

7. Press the Log In/Out button on the Control Panel.

8. Select Logout to exit the System Administration mode.

Enable machine settings

1. Press the Log In/Out button.

2. Enter the System Administrator ID with the numeric keypad, and select Enter.

Note The default Login ID is 11111. When using the Authentication feature, a password is

required. If applicable, enter the password; the default password is x-admin.

3. Press the Machine Status button on the Control Panel.

4. Press the Too ls tab.

5. Select System Settings > Connectivity and Network Setup > Port Settings.

6. Ensure that the following ports are Enabled:

•SNMP

•SOAP

•WebDAV port

• (CentreWare) Internet Services (HTTP)

7. From the Port Settings screen, select Close to return to the main Tools screen.

8. Exit Too ls mode by pressing the Log In/Out button on the Control Panel.

9. Select Logout to exit the System Administration mode.

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Xerox 4112/4127 Copier/Printer Machine setup

Register client’s IP address on the machine

1. Press the Log In/Out button.

2. Enter the System Administrator ID with the numeric keypad, and select Enter.

Note The default Login ID is 11111. When using the Authentication feature, a password is

required. If applicable, enter the password; the default password is x-admin.

3. Press the Machine Status button on the Control Panel.

4. Press the Too ls tab.

5. Select System Settings, and then select Connectivity & Network Setup.

6. Select Other Settings.

7. From the Other Settings screen, select Mailbox/Folder Backup Tool - IP Address and then select the Change Settings button.

8. Enter your computer’s IP address and select Save and then Close.

9. Exit Too ls mode by pressing the Log In/Out button on the Control Panel.

10. Select Logout to exit the System Administration mode.

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Machine setup Xerox 4112/4127 Copier/Printer

2-6 Backup/restore/migrate tools

Retrieve documents

Tip

• Documents that are scanned on the machine and saved to a mailbox/folder will be lost during a software upgrade. To prevent the loss of the (Scan to Mailbox/Folder) documents, you can save them to a client’s computer before a machine upgrade. After the machine upgrade is completed, you can then resubmit the saved documents to the machine’s mailbox/folder.

• The User Interface (UI) screens shown in this document may or may not reflect the screens displayed on your system or on your personal computer. The UI screens vary to system, computer to computer, and from marketplace to marketplace. Therefore, the UI screens in this document show examples of the type of screens that may be seen on your particular system/computer.

This chapter describes how to import files that are stored in a machine’s mailbox/folder (Scan to Mailbox/Folder) onto a client’s computer by using the CentreWare Internet Services .

Prerequisites

from system

Before you can retrieve scanned documents from the machine to your computer, read the following prerequisites and use the ones applicable to your network environment:

• Ask your system administrator for the IP address or internet address of your machine.

• If your network uses DNS (Domain Name System) and the machine’s host name is registered, you can access the machine using the internet address with a combination of the host name and domain name. For example, the internet address may be “myhost.example.com”: “myhost” represents the host name, while “example.com” represents the domain name.

• When specifying a port number, add a colon “:” and the port number after the IP address or internet address.

• If the machine uses the authentication feature, enter a user ID and passcode into the User Name and Passcode fields. Ask your system administrator for the user ID and passcode.

• If communications are encrypted, you must specify an address that starts with “https” instead of “http” in order to access CentreWare Internet Services.

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Retrieve documents Xerox 4112/4127 Copier/Printer

Import documents from the machine to your computer

1. Start up the computer and open a web browser.

2. Enter the machine’s IP address or internet address in the browser address field and then press the Enter key; refer to the following example.

3. Select the Scan tab.

4. Select the Mailbox/Folder option.

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