Xerox Fiery EX4112, Fiery EX4127 Printing from Windows

Fiery® EX4112/4127

Printing from Windows

45083884 01 April 2009

CONTENTS

CONTENTS 3

INTRODUCTION 5

Terminology and conventions 5

About this document 6

Setting up printing 6

User software 7

System requirements 7

INSTALLING PRINTER DRIVERS 8

Installing printer drivers by Point and Print 9

Downloading printer drivers using WebTools 11

Downloading printer drivers from the Fiery EX4112/4127 13

Installing printer drivers 14

Installing and connecting to a virtual printer 17

Uninstalling printer drivers 18

SETTING UP PRINTING CONNECTIONS 20

Printing connections 20

Completing the SMB printing connection 20

Completing Standard TCP/IP Port (Raw or LPR) printing connections 21

Completing IPP connections 24

CONFIGURING INSTALLABLE OPTIONS 27

Configuring installable options manually 27

Configuring installed options and updating print options settings automatically 28

CONTENTS 4

PRINTING UTILITIES 29

Configuring the connection for Job Monitor 30

E-mail Service 31

Printing using an e-mail client 31

Managing print jobs with e-mail commands 33

Printing from a USB device 34

FTP printing 35

PRINTING 36

Printing from applications 36

Setting options and printing 36

Using presets 43

Customizing the Basic icon 47

Defining and printing custom page sizes 49

Custom page sizes for Windows PostScript printer driver 49

Custom page sizes for Windows PCL printer driver 52

Viewing the copier status 54

Saving files to print at a remote location 55

INDEX 57

INTRODUCTION

Terminology and conventions

INTRODUCTION 5

This document describes how to install the printer drivers and printer description files for the Fiery EX4112/4127 and how to set up printing from Microsoft Windows computers. It also describes several printing utilities and how to print to the Fiery EX4112/4127. For information about setting up network servers and clients to use the Fiery EX4112/4127, see

Configuration and Setup. For general information about using the copier, your computer,

application software, or your network, see the documentation that accompanies those products.

For information about supported operating systems and system requirements, see Welc om e.

This document uses the following terminology and conventions.

Term or convention Refers to

Aero Fiery EX4112/4127 (in illustrations and examples)

Copier Xerox 4112 and Xerox 4127

Fiery EX4112/4127 Fiery EX4112/4127

Titles in italics Other documents in this set

Windows Microsoft Windows 2000, Windows XP, Windows Server 2003,

Windows Vista, Windows Server 2008

Topics for which additional information is available by starting Help in the software

Tips and information

Important information

Important information about issues that can result in physical harm to you or others

INTRODUCTION 6

About this document

This document covers the following topics:

• Installing printer files on Windows computers

• Setting up printing connections on Windows computers

• Installing Fiery EX4112/4127 printing utilities

• Printing from Windows computers

Setting up printing

The following table lists the procedures for installing printer drivers and setting up the printing connections for each Windows platform supported by the Fiery EX4112/4127.

Action Reference

Installing printer drivers “Installing printer drivers by Point and Print” on page 9

“Downloading printer drivers using WebTools” on page 11

“Downloading printer drivers from the Fiery EX4112/4127” on

page 13

“Installing printer drivers” on page 14

“Installing and connecting to a virtual printer” on page 17

Setting up SMB printing “Completing the SMB printing connection” on page 20

Setting up TCP/IP printing “Completing Standard TCP/IP Port (Raw or LPR) printing

connections” on page 21

Setting up IPP printing “Completing IPP connections” on page 24

INTRODUCTION 7

User software

The following table lists the user software that is described in this document. This is the user software you need for setting up basic printing on the Fiery. Other documents may describe other user software depending on what you are trying to accomplish.

User Software Description

PostScript Printer Description (PPD) file and associated files

PCL Printer Driver Allows you to print to the Fiery EX4112/4127 from Windows

Job Monitor Monitor the status of connected Fiery EX4112/4127s and print

Printer Delete Utility Uninstall the Windows printer driver.

These files provide information about the Fiery EX4112/4127 and your particular copier model to your application and printer driver. These files can be found on the User Software DVD.

computers, and supports Fiery EX4112/4127 PCL print features.

jobs sent to them. The Job Monitor is automatically installed when the printer driver is installed on a Windows computer.

For more information, see “Configuring the connection for Job

Monitor” on page 30.

For more information, see “Uninstalling printer drivers” on page 18.

When you install user software on a Windows computer, you use the Fiery User Software Installer.

NOTE: The installation procedures in Utilities describe how to use the User Software DVD.

You can also download these from the Fiery EX4112/4127 over the network or using the Downloads tab in WebTools. For instructions, see “Downloading printer drivers

using WebTools” on page 11.

System requirements

For detailed system requirements, see Welcome, provided in your media pack.

INSTALLING PRINTER DRIVERS 8

INSTALLING PRINTER DRIVERS

This chapter describes the procedures for installing printer drivers on a computer using a supported version of Windows. For the Windows versions supported, see “Terminology and

conventions” on page 5. Installing printer drivers and printer description files is the first step

in setting up the Fiery EX4112/4127 as a PostScript or PCL printer.

Install printer drivers as follows:

• From the Fiery EX4112/4127 through Point and Print using SMB printing.

• From WebTools, using the Downloads tab to download the printer driver files before installing the printer driver. For instructions, see “Downloading printer drivers

using WebTools” on page 11.

• From the Fiery EX4112/4127 by downloading the printer driver files over the network before installing the printer driver. For instructions, see “Downloading printer drivers

from the Fiery EX4112/4127” on page 13.

• From the User Software DVD.

NOTE: WebTools is available if the administrator has enabled Internet access to the

Fiery EX4112/4127.

If the Fiery EX4112/4127 printer driver is already installed, you must uninstall it before you install a new one (see “Uninstalling printer drivers” on page 18).

INSTALLING PRINTER DRIVERS 9

Installing printer drivers by Point and Print

SMB printing (also known as Windows or WINS printing) allows you to install PostScript or PCL printer drivers on your computer from the Fiery EX4112/4127 using Point and Print, and print to a particular connection (Print queue, Hold queue, Direct connection, or virtual printer).

Each connection (Print queue, Hold queue, Direct connection, or virtual printer) requires a separate installation. Repeat the procedure for each connection.

When you install the printer driver using Point and Print, you cannot configure installable options manually. The installed options are displayed in the printer driver when you enable Two-Way Communication. For more information, see Configuring Installable Options.

NOTE: The procedures for setting up printing with the PostScript and PCL printer drivers are

similar. The following illustrations show the PostScript drivers. Any differences are noted.

BEFORE YOU BEGIN

Ask your Fiery EX4112/4127 administrator to do the following in Setup on the Fiery EX4112/4127:

• Assign the Fiery EX4112/4127 a valid IP address.

Ask the administrator for the IP address or DNS name because you need it in the following procedure.

• Configure the Fiery EX4112/4127 for SMB printing.

NOTE: SMB printing is referred to as Windows Printing in Setup and on the

Configuration page.

• Specify the printer driver type, PS or PCL.

For more information, see Configuration and Setup or WebTools Configure Help.

TO SET UP SMB PRINTING ON WINDOWS COMPUTERS

1 Windows 2000/XP/Server 2003: Right-click Network Neighborhood or My Network Places, and

select Find Computer or Search for Computers. Windows Vista/Server 2008: Click the Start button, choose Control Panel, double-click Network and Sharing Center, and then click the View computers and devices link.

2 Windows 2000/XP/Server 2003: Type the name or IP address of the Fiery EX4112/4127 and

click Search Now or Search. Windows Vista: Type the name of the Fiery EX4112/4127 in the Search field and click Enter. Windows Server 2008: Type the name or \\IP address of the Fiery EX4112/4127 in the Search field and click Enter.

If you cannot locate the Fiery EX4112/4127, contact your Fiery EX4112/4127 administrator.

3 Double-click the name of the Fiery EX4112/4127 to display enabled print connections.

INSTALLING PRINTER DRIVERS 10

NOTE: For a description of each print connection, see Configuration and Setup.

4 Double-click the connection that you want to set up (Hold, Print, Direct, or virtual printer).

The files are installed on your computer.

5 Windows 2000: Click Start, choose Settings, and then choose Printers.

Windows XP: Click Start and choose Printers and Faxes. Windows Server 2003: Click Start, choose Control Panel, and then choose Printers and Faxes. Windows Vista: Click the Start button, choose Control Panel, and then double-click Printers. Windows Server 2008: Click the Start button, choose Control Panel, and under Classic View, double-click Printers.

The printer is displayed in the Printers or Printers and Faxes window.

6 Right-click the Fiery EX4112/4127 icon and choose Properties.

7 Click Print Test Page on the General tab.

If the Test Page prints successfully, you are ready to print from the computer.

8 Repeat the previous steps for the other connections that you want to set up.

INSTALLING PRINTER DRIVERS 11

Downloading printer drivers using WebTools

WebTools allows you to download installers for printer drivers to your computer directly from the Fiery EX4112/4127.

Download the printer driver files from the Fiery EX4112/4127 using WebTools and then follow the procedures on page 14. Before you download the printer driver files, the administrator must set specific Fiery EX4112/4127 options in Setup. You must also prepare each client computer to communicate with the Fiery EX4112/4127 over the Internet or intranet.

For more information about Setup, see Configuration and Setup.

For more information about setting up and starting WebTools, see Utilities.

TO DOWNLOAD PRINTER DRIVER FILES WITH WEBTOOLS

1 Start your Internet or intranet browser and type the DNS name or IP address of the

Fiery EX4112/4127.

2 Click the Downloads tab.

3 Click the link for the item that you want to install.

For Windows printer drivers, click the Printer Files link under the Windows heading.

INSTALLING PRINTER DRIVERS 12

4 If a dialog box prompts you to either open the file or save it to disk, choose to save it

to disk.

5 Browse to the location where you want to save the PRNTDRVE.EXE file and click Save.

The file is downloaded from the Fiery EX4112/4127. This compressed file is an archive that contains multiple files.

6 Double-click the PRNTDRVE.EXE file to extract the files.

Depending on your operating system, you might be prompted to select a location to extract the files to.

Follow the instructions for your operating system to install the printer driver. The procedures are the same as for installing from the DVD, except that after you click Have Disk, you browse to the location where you extracted the files, rather than to the DVD.

For instructions on installing the printer driver for Windows 2000/XP/Server 2003/Vista/ Server 2008, see “To install and complete the PostScript or PCL print connection for

Windows” on page 14.

For more information, see WebTools Downloads Help.

INSTALLING PRINTER DRIVERS 13

Downloading printer drivers from the Fiery EX4112/4127

You can download printer drivers files to your computer directly from the Fiery EX4112/ 4127 over the network and then install them following the procedures in “Installing printer

drivers” on page 14.

TO DOWNLOAD PRINTER DRIVER FILES FROM THE FIERY EX4112/4127

1 Windows 2000/XP/Server 2003/Vista/Server 2008: Right-click Network Neighborhood or

My Network Places, and select Find Computer or Search for Computers. Windows Vista/Server 2008: Click the Start button, choose Control Panel, double-click Network and Sharing Center, and then click the View computers and devices link.

2 Windows 2000/XP/Server 2003/Vista/Server 2008: Type the name or IP address of the

Fiery EX4112/4127 and click Search Now or Search. Windows Vista: Type the name or \\IP address of the Fiery EX4112/4127 in the Search field and click Enter. Windows Server 2008: Type the name or \\IP address of the Fiery EX4112/4127 in the Search field and click Enter.

If you cannot locate your Fiery EX4112/4127, contact your Fiery EX4112/4127 administrator.

3 Double-click the name of the Fiery EX4112/4127.

A folder called PC_User_SW is displayed along with the enabled print connections.

4 Double-click the PC_User_SW folder and browse to the English \Prntdrvr\Ps_drvr folder.

5 Copy the Win_2K_XP_VISTA folder to your desktop.

Follow the instructions for your operating system to install the printer driver. The procedures are the same as for installing from the DVD, except that after you click Have Disk, browse to the folder on your desktop rather than to the DVD.

INSTALLING PRINTER DRIVERS 14

Installing printer drivers

The following procedures describe installing the printer driver from the User Software DVD.

The procedures for configuring the options for the PostScript and PCL printer drivers are similar. The following illustrations show the PostScript driver. Differences are noted.

NOTE: The following procedures use Windows XP illustrations.

This procedure describes the installation of a local printer (Port9100). You can modify the printing protocol later, according to your network type.

TO INSTALL AND COMPLETE THE POSTSCRIPT OR PCL PRINT CONNECTION FOR WINDOWS

1 Windows 2000: Click Start, choose Settings, and then choose Printers.

2 Windows 2000/XP: Double-click the Add Printer icon and click Next.

Windows Server 2003: Choose Add a printer and click Next. Windows Vista/Server 2008: Click Add a printer.

3 Windows 2000/XP/Server 2003: Specify printing using a Local printer, clear the

“Automatically detect and install my Plug and Play printer” box, and then click Next. Windows Vista/Server 2008: Select Add a local printer.

4 Select Create a New Port, choose Standard TCP/IP Port from the Type of port menu, and

click Next.

The Add Standard TCP/IP Printer Port Wizard dialog box appears.

5 Windows 2000/XP/Server 2003: Click Next in the Welcome to the Add Standard TCP/IP Printer

Port Wizard dialog box.

The Add Standard TCP/IP Printer Port Wizard dialog box appears. Proceed to step 6.

Windows Vista/Server 2008: Select the Device Type, type the Hostname or IP address of the Fiery EX4112/4127, and then click Next. Proceed to step 9.

6 Windows 2000/XP/Server 2003: Type the printer name or IP address of the Fiery EX4112/

4127 and click Next.

For Windows 2000/Server 2003: Proceed to step 7.

For Windows XP: Select the Device Type and click Next.

7 Windows 2000/XP/Server 2003: Make sure that Generic Network Card is selected as Standard

for Device Type and click Next.

8 Windows 2000/XP/Server 2003: Click Finish to close the Add Standard TCP/IP Printer Port

Wizard dialog box.

INSTALLING PRINTER DRIVERS 15

NOTE: If the device is not found on the network, the device is displayed instead of the Finish

button. If a device is not found on the network, that could be for one of the following reasons:

• Fiery EX4112/4127 is not powered on.

• Network is not connected.

• Fiery EX4112/4127 is not configured properly.

• IP address is not correct.

If you encounter one of the situations mentioned, you can continue to set up the port by configuring the port manually. See “To set up Standard TCP/IP Port (Raw or LPR) for

Windows” on page 21 and follow steps 11 to 14 before proceeding step 9.

9 Click Have Disk in the dialog box displaying lists of manufacturers and printers.

The Install From Disk dialog box prompts you for the disk.

10 Insert the User Software DVD into the DVD drive, type the name of the drive (for example,

D:\), and click Browse. Browse to the English\Prntdrvr\Ps_drvr\Win_2K_XP_VISTA folder. For PCL printer driver, browse to the English\Prntdrvr\Pcl6_drvr\Win_2K_XP_VISTA folder.

If you are installing from the files you downloaded from the Fiery EX4112/4127 using the Downloads tab in WebTools, browse to prntdrvr\Prntdrvr\Ps_drvr\Win_2K_XP_VISTA or prntdrvr\Prntdrvr\Pcl6_drvr\Win_2K_XP_VISTA and click Open. For more information about the Downloads tab in WebTools, see “Downloading printer drivers using WebTools” on page 11.

11 Make sure that oemsetup.inf or oemsetup is selected and click Open.

The path is copied to the Install From Disk dialog box.

12 Verify that the path is correct and click OK.

13 In the Printers box, select the Fiery EX4112/4127 printer driver as your printer and

click

Next.

INSTALLING PRINTER DRIVERS 16

14 Type a name for the Fiery EX4112/4127 in the Printer name field, indicate whether you want

to make it the default printer, and click Next.

This name is used in the Printers window and the queues window.

15 Follow the on-screen instructions.

Do not share the printer and do not print a Test Page at this time. Continue with the printer driver installation and at the last screen, click Finish.

The necessary files are installed on your hard disk. When installation is complete, the Printers window appears with an icon for the newly installed printer.

Now you are ready to configure the installable options (see Configuring Installable Options).

If you want to set up a connection other than port 9100, proceed to Setting Up Printing

Connections.

To use the printer driver, you must select the following options in the Advanced tab of the printer driver after installation is complete:

• Spool print documents

• Start printing immediately

• Print spooled documents first

INSTALLING PRINTER DRIVERS 17

Installing and connecting to a virtual printer

A virtual printer allows you to print to the Fiery EX4112/4127 using a predefined set of job settings. You do not have to set print options manually. Before you can print to a virtual printer, the administrator must create and configure the virtual printer using Command WorkStation. After the virtual printer is set up, you can install the printer driver and printer description files on your computer from the Fiery EX4112/4127 using Point and Print.

For more information about setting up virtual printers, see Utilities.

When you install the printer driver using Point and Print, you cannot configure installable options manually. Installable options are configured automatically.

TO SET UP A VIRTUAL PRINTER ON WINDOWS COMPUTERS

1 Windows 2000/XP/Server 2003: Right-click Network Neighborhood or My Network Places, and

select Find Computer or Search for Computers. Windows Vista/Server 2008: Right-click Network and choose Open from the menu.

2 Windows 2000/XP/Server 2003: Type the name or IP address of the Fiery EX4112/4127 and

If you cannot locate the Fiery EX4112/4127, contact your network administrator.

3 Double-click the Fiery EX4112/4127 name to display enabled print connections.

Virtual printers are listed along with the Print queue, Hold queue, and Direct connection (if those connections are enabled). Virtual printers usually have names that indicate the type of job they are set up for.

4 Windows 2000: Click Start, choose Settings, and then choose Printers.

5 Windows 2000: Double-click Add Printer and click Next.

Windows XP: Double-click Add a printer and click Next. Windows Server 2003: Click Start, Choose Add a printer and click Next. Windows Vista/Server 2008: Click Add a printer.

6 Windows 2000/XP/Server 2003: Click Local Printer and click Next.

Windows Vista/Server 2008: Select Add a local printer.

7 Click Create a New Port, choose Local Port from the menu, and then click Next.

INSTALLING PRINTER DRIVERS 18

8 In the Port Name dialog box, type the name of the Fiery EX4112/4127 server, followed by the

printing connection, and click OK.

Enter the port name as follows: \\Aero\print where Aero is the name of the Fiery EX4112/ 4127 and print is the printing connection.

9 In the dialog box displaying lists of manufacturers and printers, click Have Disk.

You will now install the printer driver from the User Software DVD.

10 Type the name of the DVD drive and browse to the Prntdrvr\Ps_drvr\Win_2K_XP_VISTA or

Prntdrvr\Pcl6_drvr\Win_2K_XP_VISTA folder.

11 Make sure “oemsetup.inf” or “oemsetup” is selected and click Open.

12 Verify the path is correct in the Install From Disk dialog box and click OK.

13 Follow the on-screen instruction.

The virtual printer is displayed in the Printers or Printers and Faxes window.

You can print to a virtual printer as you would print to the Fiery EX4112/4127, as described in Printing. Depending on how the virtual printer is configured, you may not be able to set some print options.

Uninstalling printer drivers

All installation of user software on a Windows computer is done through the Fiery User Software Installer. The procedures in Utilities describe installing from the User Software DVD.

The Printer Delete Utility is installed and used locally. You do not need to connect to the Fiery EX4112/4127 before you use the software.

NOTE: This utility is supported on Windows 2000/XP/Server 2003/Vista/Server 2008.

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