Xerox FaxCentre 2218 Quick Reference Guide

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English

FaxCentre 2218

Quick Reference

FAX SETUP

OVERVIEW

One-Touch keys (1-60)

Used to identify the status of the paper trays and if an error has occurred.

¾ Green light - indicates selected tray ¾ Multiple lights - switches to a different

tray if the current tray runs out

¾ Flashing light - tray is empty

Part No. 700N00150 Rev B

¾ Red light - an error has occurred

Status Map

Enable

One-Touch

keys 31-60

Copy/Fax keys

Feature

keys

Paper Jam

Tray 1

Tray 2

Display

Navigation keys

Menu/Exit

Bypass

FAXCENTRE 2218 CONTROL PANEL

Status keys

Enter

Paper Supply

Document Feeder

Control Panel

Output Tray

Paper Tray 1

Fax Function keys

Keypad

Clear / Clear All

Stop

Start

Document

Input Tray

Bypass

Tray

Phone Book Setup

1. Press Machine Status, select Fax Setup using the

navigation keys and press Enter.

2. Select Phone Book Setup and press Enter.

Speed Dials

1. Select Speed Dials and press Enter.

2. Select New and press Enter. Enter a Speed Dial

number between 1 and 400 using the keypad and press Enter.

3. Enter the fax number to store and press Enter. Assign

a name if required and press Enter.

4. Repeat for each Speed Dial required.

Group Dials

1. Select Group Dials and press Enter.

2. Select New and press Enter. Enter a Group number

between 1 and 400 using the keypad and press Enter.

3. Enter a Speed Dial or One-Touch number to add to the

Group and press Enter twice.

4. Continue entering numbers to the Group, then press

Menu/Exit.

5. Assign a name if required and press Enter.

One-Touch Keys

1. Select One-Touch and press Enter.

2. Select New and press Enter. Enter a One-Touch

number using navigation or One-Touch keys.

3. Enter the fax number to store and press Enter. Assign

a name if required and press Enter.

4. Repeat for each One-Touch required.

Quick One-Touch Key Setup

1. Press desired One-Touch key location on hard panel

and hold for 2 seconds.

2. Enter phone number and press Enter.

3. Enter ID (optional) and press Enter.

Fax Duplex Printing

1. Press Machine Status, select Fax Setup using the

navigation keys and press Enter

2. Select Fax Duplex using the navigation keys and press

Enter.

3. Select Long Edge or Short Edge to print all incoming

fax jobs duplex or Off to print all incoming fax jobs simplex.

4. Press Enter.

Creating a Mailbox

1. Press Machine Status

2. Select System Admin Tools using the navigation keys

and press Enter. If required, enter the passcode and press Enter.

3. Select Mailbox Setup and press Enter.

4. Select Create and press Enter.

5. Select Set_Conf_MBX (confidential) or Set_Bull_MBX

(bulletin) and press Enter.

6. Enter the Mailbox Number using the keypad and press

Enter.

7. To passcode protect the mailbox, select Security Yes

and press Enter.

8. Enter the passcode required using the keypad and

press Enter.

9. Enter the Mailbox ID using the keypad and press Enter.

¾ To setup another mailbox, select Another Yes and

press Enter.

Fax Confirmation Page

1. Press Machine Status, select Fax Setup using the

navigation keys and press Enter.

2. Select MSG Confirm and press Enter.

3. Select On to print a confirmation page after each

transmission or On-Err to print a confirmation page only if an error occurs or Off to never print a confirmation page. Press Enter.

GENERAL SETUP

Setting the Paper Size

1. Press Machine Status, select Machine Setup using

the navigation keys and press Enter.

2. Select Tray 1 Size and press Enter.

3. Select the size of paper loaded in Tray 1 and press

Enter.

4. Repeat for Tray 2 (optional) and the Bypass Tray.

Setting Power Save Mode

1. Press Machine Status, select Machine Setup using

the navigation keys and press Enter.

2. Select Power Save and press Enter.

3. Select On and press Enter. Select the period of time the

machine waits before entering Power Save mode, either

15, 30, 60 or 120 minutes. Press Enter.

Help List

The Help List contains information about the features and settings available on the machine.

1. Press Menu/Exit.

2. Select Help List using the navigation keys and press

Enter.

Setting Machine Timeout

1. Press Machine Status, select Machine Setup and

press Enter.

2. Select Machine Timeout and press Enter.

3. Select the period of time the machine waits before

returning to default state - either 15, 30, 60, 180 seconds or Off. Press Enter.

COPY

Basic Copying

1. Press Copy to enter Copy Mode.

2. Load originals using the Document Glass or Document

Feeder (optional).

3. Select the basic copy features required using the

Control Panel.

4. Select the required settings for each chosen feature

using the navigation keys and press Enter.

5. Enter the quantity and press Start.

Selecting Paper

1. Press Paper Supply until the tray required is lit on the

Status Map.

2. If Bypass Tray is selected the Paper Type option

displays. Use the navigation keys to select the Paper Type being used and press Enter.

ID Card Copy

1. Load originals.

2. Press Menu/Exit, select Copy Features and press

Enter.

3. Select ID Card Copy and press Enter. Press S.1

displays.

4. Place slide 1 of the identity card facedown on the

Document Glass and press Start. Press Start S.2 displays.

5. Repeat for Side 2 of the identity card and press Start.

BASIC FAX

Sending a Fax

1. Load originals.

2. Select the Basic Fax features required using the

Control Panel.

3. Enter the destination fax number using one of the

following methods:

¾ Enter the fax number using the keypad. ¾ Press Manual Dial. The dial tone is audible.

Dial the fax number using the keypad.

¾ Press the desired One-Touch key. ¾ Press Phone Book and use the navigation keys

to select the desired number.

4. Press Start to send the fax.

¾ Enter a Speed/Group Dial via keypad, holding

the last location digit for 2 seconds.

Cancelling a Fax

During Scanning:

1. Press the Stop key.

After Job is Scanned:

1. Press Job Status.

2. Select job to delete and press Enter.

3. Follow instructions on the display:

¾ Device displays ‘Cancel Job?’ - press Enter. ¾ Device displays ‘Stop=Cancel Job’ - press

Stop.

Using Redial

1. Load originals.

2. Press Pause/Redial. The last number is dialed.

3. To access the last 10 dialed numbers, press

Pause/Redial for 2 seconds. Use the navigation

keys to select the number required and press

Enter.

ADVANCED FAX FEATURES

Secure Receive

If Secure Receive is enabled, a passcode is required to print all received faxes.

Enabling

1. Press Machine Status, select Fax Setup using the

navigation keys and press Enter.

2. Select Secure Receive and press Enter.

3. To enable Secure Receive all the time, select On and

press Enter. Enter and confirm the required passcode using the keypad and press Enter after each entry.

4. To enable Secure Receive for specific days and/or

times, select Time Secure Rx and press Enter. Enter and confirm the required passcode using the keypad and press Enter after each entry. Select Set Default and enter the start and end time Secure Receive will be enabled and press Enter. Select Set Time to change the default time for a specific day and press Enter.

Using

1. Press Menu/Exit, select Fax Features and press

Enter.

2. Select Secure Receive and press Enter.

3. Select Print and press Enter.

4. Enter the passcode and press Enter.

Alpha Search

1. Press Phone Book, select Alpha Search and press

Enter.

2. Enter the first letter of the desired name using the

numeric keyboard and press Enter.

3. Select the desired fax recipient using the navigation

keys and press Enter.

Speed/Group Dial Search

1. Press Phone Book, select Speed/Group Dials and

press Enter.

2. Enter the desired Speed/Group Dial number and press

Enter.

3. Select the highlighted Speed/Group Dial number by

pressing Enter or use the navigation keys to locate the desired recipient and press Enter.

One-Touch Key Search

1. Press Phone Book, select One-Touch Keys and

press Enter.

2. Enter the desired One-Touch Key number and press

Enter.

3. Select the highlighted One-Touch Key by pressing

Enter or use the navigation keys to locate the desired

recipient and press Enter.

Charge Code

1. Enter a phone number using one of the dialing options

(e.g. keypad, Manual Dial, etc.).

2. Press Charge Code.

3. Enter the passcode required to send the fax.

4. Press Start.

1. Load originals.

2. Press Menu/Exit, select Fax Features and press

Enter.

3. Select Priority Fax and press Enter.

4. Enter the fax number and press Enter. Repeat as

required.

5. Enter a name if required and press Enter.

The fax job will be sent ahead of other queued fax jobs.

Phone Book Search

Priority Fax

Sending to a Mailbox

1. Load Originals.

2. Press Menu/Exit.

3. Select Mailbox and press Enter.

4. Select Send and press Enter.

5. Enter the Box Number for the remote mailbox and

press Enter. If required, enter the Passcode and press

Enter.

6. Enter the remote fax number and press Enter. The

display shows the current time.

7. Enter a Start Time and press Enter. The originals are

sent to the mailbox at the specified time.

Printing or Deleting Mailbox Documents

1. Press Menu/Exit.

2. Select Mailbox and press Enter.

3. Select Delete or Print and press Enter.

4. Enter the Box Number for the mailbox and press Enter.

If required, enter the Passcode and press Enter. The contents of the mailbox are deleted or printed and deleted.

Delay Fax

1. Load Originals.

2. Press Menu/Exit, select Fax Features and press

Enter.

3. Select Delay Fax and press Enter.

4. Enter fax number and press Enter. Repeat as required.

5. Enter a name if required and press Enter.

6. Enter the desired fax send time and press Enter. The

job will be sent at the defined time.