Xerox FaxCentre 2121, FaxCentre 2121L User Guide

FaxCentre 2121/2121L

User Guide

Part Number: - 252780989

Version: - 3.0 06.11.15

Prepared by:

Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.

, and all Xerox products mentioned in this publication are trademarks of Xerox

Table of Contents

1 Safety & Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Operator Accessible Areas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Safety Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Laser Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Ozone Safety Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

For Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Radio Frequency Emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

CE Mark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

US Regulatory Information for the Fax Kit option . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Canadian Regulatory Information for the Fax Kit option. . . . . . . . . . . . . . . . . . . 1-8

European Regulatory Information for the Fax Kit option . . . . . . . . . . . . . . . . . . 1-8

Illegal Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Mercury Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

2 Installing your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Installation requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Operational precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Unpacking the machine parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Machine Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Installing the removable parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Installing the paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Installing the paper output tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Installing the document feed tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Installing the original document output tray . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Loading paper manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Installing the second paper cassette unit (optional) . . . . . . . . . . . . . . . . . . . 2-10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Telephone and LAN connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Power line connection and switch-on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

3 Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Navigation methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Access to functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Functions list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

4 Setting the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Remote setting of parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Embedded web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Main settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Before transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Before reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Technical parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Local Area Network (LAN) settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Local network settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

L1 and L2 Line Network Configuration (2121L) . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Network type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Line user mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Recording the line 2 number (2121L). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Selecting the manual transmission mode line . . . . . . . . . . . . . . . . . . . . . . . 4-15

Dialling prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Call monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Stopping a call in progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Call reports and logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Message service and the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Initialization parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Internet Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Deactivating the Internet function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

SMS service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

SMS Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Sending an SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Erase an SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

SMS Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

SMS Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

5 Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Creating subscriber records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Adding a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Creating subscriber lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Adding a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Adding or deleting a number from the list . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Consulting a record or a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Modifying a record or a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Deleting a record or a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Printing the directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Importing a directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

The file structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

1-2

Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Exporting a directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

6 Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Document positioning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Choosing the resolution/contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Transmission over the Public Switched Telephone Network (PSTN) . . . . . . 6-4

Transmission over the Internet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Scan to FTP (depending on model) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Transmission waiting queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Cancelling a transmission in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Reception over the Public Switched Telephone Network (PSTN) . . . . . . . . 6-12

Reception over the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Local copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Specific copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Other functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Printing the functions list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Printing the machine settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Short Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Font printing (depending on model) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Deposit and polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Lock/Secure Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

Scan to PC (depending on model) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Department code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Function management by the administrator. . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Use of the department codes by a department . . . . . . . . . . . . . . . . . . . . . . 6-26

Masking the charge code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

Entering the masked charge code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

Mail box (MBX FAX). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

MBX management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28

7 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Replacing the consumables (toner and drum) . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Scanner calibration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Faults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

1-3

Communication errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Printer errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Scanner faults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Miscellaneous faults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Machine packing and transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-23

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24

1-4

Control Panel Overview

1 key: manual line taking, tone monitoring

during fax transmission 2 key: attachment to a typed-in mail 3 key: scanning resolution during

transmission or copy 4 Scanning resolution during fax transmission

(Fine, SFine, Photo)

5 "Line" icon:

On: communication in progress,

Blinking: communication being established 6 Printer Paper Jam indicator 7 "Toner" icon:

On: toner empty

Blinking: toner near end, toner low 8 Fax reception icon:

* On: reception enabled * Blinking: unprinted document(s) in memory or

being received

* Off: reception disabled

9 key: contrast adjustment 10 key: SMS transmission 11 key: access to directory and quick-dial

numbers 12 key: access to the last dialled numbers,

or to the last entered E-mail addresses after

pressing the key

13 key: broadcast transmission (fax, E-mail

or SMS)

14 Numerical keypad 15 key: fax transmission or black & white

local copy

16 key: scan to E-mail (Internet fax

transmission) 17 OK key: confirm displayed selection 18 key: color document transmission over

the Internet 19  and keys: navigation keys 20 key: stop current operation 21 MENU key: access to the different functions

(MENU) 22 C key: return to previous menu and correct

data entry 23 key: access to special characters 24 key: enter or go to next line 25 Í key: erase character before cursor 26 Alphabetical keypad 27 × key: Shift key

28 key: Charge code masking key 29 F1: Pause 30 F2 keys records a key combination

See p. 6-18 if key needs reprogramming

Default setting: F2: Scan

1. Depending on model.

584

79101113 14

2527

1926 23

15161820 17

1 Safety & Environment

Read these safety notes carefully before using this product to ensure you operate the equipment safely.

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using XEROX materials only.

Follow all warnings and instructions marked on, or supplied with the product.

This WARNING mark alerts users to the possibility of personal injury.

This WARNING mark alerts users to heated surfaces.

CAUTION: This product must be connected to a protective earthing circuit.

Operator Accessible Areas

This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove these covers or guards.

1-1

Safety & Environment

Maintenance

Any operator maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance on this product that is not described in the customer documentation.

• This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal.

• This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company.

• Do not allow anything to rest on the power cable. Do not locate the product where persons will step or trip on the cable.

• Use of an extension cable with this product is not recommended or authorized. Users should check building codes and insurance requirements if a properly earthed extension cable is to be used. Ensure that the total ampere ratings of the products plugged into the extension cable do not exceed the extension cable ampere rating. Also, ensure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating.

• Disconnect Device for this product is the power cable. To remove all electrical power to the product, disconnect the power cable from the power receptacle.

• Your equipment is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

•Unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation.

• Do not use aerosol cleaners. Follow the instructions in this User Guide for proper cleaning methods.

• Never use supplies or cleaning materials for purposes other than those for which they were intended. Keep all supplies and materials out of reach of children.

• Do not use this product near water, wet locations, or outdoors.

• Do not place this product on an unstable cart, stand or table. The product may fall, causing personal injury or serious damage to the product.

1-2

• Slots and Openings in the cabinet and in the back and sides of the product are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The product should never be located near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided.

Safety & Environment

• Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock.

• Never spill liquid of any kind on the product.

• Never remove covers or guards that require a tool for removal, unless directed to do so in a Xerox approved maintenance kit.

• Never defeat interlock switches. Machines are designed to restrict operator access to unsafe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened.

• Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned.

• This equipment is to be used on an appropriate branch circuit/electrical outlet. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorized local representative or service support organisation.

• If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cable from the electrical outlet. Call an authorized local service representative to correct the problem.

– The equipment emits unusual noise or odours.

– The power cable is damaged or frayed.

– A wall panel circuit breaker, fuse, or other safety device has been tripped.

– Liquid is spilled into the copier/printer.

– The equipment is exposed to water.

– Any part of the equipment is damaged.

Quality Standards: The product is manufactured under a registered ISO9002 Quality system.

If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number:

EUROPE: +44 (0) 1707 353434

USA/CANADA: 1 800 928 6571

Safety Standards

EUROPE: This XEROX product is certified by the following Agency using the Safety

Standards listed.

Agency: TUV Rheinland

Standard: IEC60950

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Safety & Environment

USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed.

Agency: UNDERWRITERS LABORATORIES INC.

Standard: UL60950-1, 2003 Edition. Certification is based on reciprocity agreements, which include requirements for Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedure other

than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

For Consumables

Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges or toner containers into an open flame.

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Radio Frequency Emissions

United States, Canada, Europe:

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

– Reorient or relocate the receiving antenna.

– Increase the separation between the equipment and receiver.

– Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

Safety & Environment

– Consult the dealer or an experienced radio/TV technician for help.

Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States.

CE Mark

The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995:

January 1, 1996:

March 9, 1999:

Council Directive 73/23/EEC amended by Council Directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.

Council Directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

Council Directive 99/5/EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorized local dealer.

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Safety & Environment

In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC.

Regulatory Information

ICES-003

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

US Regulatory Information for the Fax Kit option

Model

Number:

XRX-FAXK

Fax Send Header Requirements: The Telephone Consumer Protection Act of 1991

makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) The country location, telephone number identifying the machine, the header text information (business name), the send and receive behaviour and dial type must be entered when installing the Embedded Fax kit option. For further information on installing Embedded Fax, refer to the System Administration CD.

Fax Kit Information: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

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Safety & Environment

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cable and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.

WARNING: Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cable (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g, 03 is a REN of 0.3).

For earlier products, the REN is separately shown on the label.

If this Xerox equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the Xerox Welcome Center telephone number 800-821-2797.

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine and fax kit should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty

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Safety & Environment

period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

Canadian Regulatory Information for the Fax Kit option

Model

Number:

XRX-FAXK

This product meets the applicable Industry Canada technical specifications.

The Ringer Equivalence Number (REN) is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The REN value may be found on the label located on the rear of the equipment.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but

should contact the appropriate electric inspection authority or electrician, as appropriate.

European Regulatory Information for the Fax Kit option

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.

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Safety & Environment

The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria France Italy Romania

Belgium Germany Luxembourg Spain

Bulgaria Greece Netherlands Sweden

Czech Republic

Denmark Iceland Poland

Finland Ireland Portugal

In the event of problems, you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area.

This product provides an user-adjustable setting of the country code. Refer to the customer documentation for this procedure. Country codes should be set prior to connecting this product to the network.

NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signalling it is recommended that it is set to use DTMF signalling. DTMF signalling provides reliable and faster call setup.

Hungary Norway Switzerland

United Kingdom

Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

• Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness

Coupons from Bonds

Silver Certificates

United States Bonds

Federal Reserve Notes

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Safety & Environment

Certificates of Deposit

National Bank currency

Federal Reserve Bank Notes

Gold Certificates

Treasure Notes

Fractional Notes

Paper money

Bonds and obligations of certain agencies of the government, such as FHA

Bonds (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, cancelled or uncancelled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 11/2 times the linear dimensions of the original).

Postal Money Orders

Bills, checks, or drafts for money drawn by or on authorized officers of the United States

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

• Adjusted compensation Certificates for veterans of the World Wars.

• Obligations or Securities of any foreign government, bank, or corporation.

• Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21).

• Certificates of Citizenship or Naturalization (foreign naturalization certificates may be photographed).

• Passports (foreign passports may be photographed).

• Immigration papers.

• Draft Registration cards.

• Selective Service Induction papers which bear any of the following information:

Registrant’s earnings or income

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Registrant’s dependency status

Registrant’s court record

Registrant’s previous military service

Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be photographed.

Safety & Environment

• Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau).

CAUTION: Copying of the following is also prohibited in certain states:

automobile licences, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.

Cyprus Hungary Lithuania Slovakia

Czech Republic

Italy Malta Slovenia

Estonia Latvia Poland Spain

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Safety & Environment

Environmental Compliance

USA

Energy Star

As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multi function machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory to enter a “low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.

Canada

Environmental Choice

Terra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and

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Safety & Environment

exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products.

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Safety & Environment

Product Recycling and Disposal

European Union (WEEE Directive 2002/96/EC)

Some equipment may be used in both a domestic/household and a professional/ business application.

If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market.

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local dealer or Xerox representative for end of life take back information.

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North America

Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.

If you are managing the disposal of your Xerox product, please note that the product may contain, lead, mercury, perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of perchlorate is fully consistent with regulations applicable at the time that the product was placed on the market. For disposal information, contact your local authorities.

Perchlorate Material – This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see www.dtsc.ca.gov/ hazardouswaste/perchlorate.

Mercury Safety

Safety & Environment

LAMP(S) INSIDE THIS PRODUCT CONTAINS MERCURY AND MUST BE

RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. For details see www.lamprecycle.org, www.eiae.org.

Other Countries

Please contact your local waste authorities and request disposal guidance.

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Safety & Environment

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2 Installing your machine

Installation requirements

The correct location helps to ensure that your machine provides you with the long service life for which it is designed. Check to make sure that the location you select has the following characteristics:

• well ventilated to avoid build up of ammonia or other organic gasses;

• has a minimum distance between the wall and the upper edge of the stacker of at least 10 inches (25 centimetres) for easier opening of the upper cover;

• close to a grounded power outlet (refer to the safety instructions in the Safety & Environment chapter);

• is not exposed to direct sunlight;

• is not in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes;

• has a sturdy, level surface where the machine will not be exposed to strong vibrations;

• away from any objects that might block the heat vents;

• away from curtains or other combustible objects;

2-1

Installing your machine

Operational precautions

• has no possibility of the machine being splashed with water or other liquids;

• is clean, dry, and free from dust.

Note the following important precautions when using the machine.

Operating environment

The following describes the operating environment required when using the machine:

• Temperature: 10°C to 35°C (50°F to 95°F) with a fluctuation of 10°C (18°F) per hour.

•Humidity: 20% to 80% (no condensation) with a fluctuation of 20% per hour.

Machine

The following describes precautions for using the machine:

• Never turn the machine off or open any of the covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the machine.

• Unplug the power cable, by the plug and never by the cable. A damaged cable may cause a fire or electrical shock.

• Never touch the power cable when your hands are wet. Doing so may cause an electrical shock.

• Always unplug the power cable before moving the machine. Failure to do so can damage the power cable and may cause a fire or electrical shock.

• Always unplug the power cable if you do not plan to use the machine for a long time.

• Never try to remove any secured panels or covers. There is a danger of electrical shock from high-voltage circuits.

• Never try to modify the machine. Doing so may cause fire or electrical shock.

• Never place any heavy objects on the power cable. Do no pull or bend the power cable. Doing so may cause fire or electrical shock.

2-2

• Always make sure the machine is not placed on the electrical cable or the communications cables of any other electrical equipment. Make sure that cords and cables do not get into the machine’s mechanism. Any of these conditions may cause machine failure or fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the machine through the vents or other openings. Such objects may cause fire or electrical shock.

Installing your machine

• Do not allow water or other liquids to spill on or near the machine. Fire or electrical shock can occur should water or liquid come into contact with the machine.

• Should liquid or any piece of metal accidentally get inside the machine, immediately power off the machine, unplug the power cable, and contact your dealer. Failure to take this immediate action may cause fire or electrical shock.

• Should the machine emit unusually high amounts of heat, smoke, an unusual odour, or noise, immediately power off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Do not reload paper as the ink or toner deposited on that paper might damage the printing system of your machine.

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Installing your machine

Unpacking the machine parts

¾ Remove the packing materials and check for the parts shown below.

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1: Document output tray

2: Printer output tray

3: Paper feed tray

4: AC power cable (depending on country)

5: Telephone line cable (depending on country)

6: Machine

7: Document feed tray

8: User Documentation

9: CD ROM Kit Companion Suite

Installing your machine

¾ Pull out the two pads from the paper feed inlet.

¾ Move the paper size guides to one side and pull out the plastic tab and the shipping

tape from the paper feed inlet.

2-5

Installing your machine

Machine Overview

Document feed tray

Adjustable paper guide

Scanner release button

On/Off switch

Second cassette paper tray (500 pages)

Scanner

Control Panel

Document output tray

Paper output tray

Machine

Paper feed tray

Second paper cassette (optional)

Chip card reader

Telephone line socket

Telephone cable

AC power socket

AC power cable

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+ 116 hidden pages