Xerox FaxCentre 2121, FaxCentre 2121L User Guide

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FaxCentre 2121/2121L

User Guide

Part Number: - 252780989

Version: - 3.0 06.11.15

Prepared by:

Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.

, and all Xerox products mentioned in this publication are trademarks of Xerox

Table of Contents

1 Safety & Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Operator Accessible Areas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Safety Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Laser Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Ozone Safety Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

For Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Radio Frequency Emissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

CE Mark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

US Regulatory Information for the Fax Kit option . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Canadian Regulatory Information for the Fax Kit option. . . . . . . . . . . . . . . . . . . 1-8

European Regulatory Information for the Fax Kit option . . . . . . . . . . . . . . . . . . 1-8

Illegal Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Mercury Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

2 Installing your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Installation requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Operational precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Unpacking the machine parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Machine Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Installing the removable parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Installing the paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Installing the paper output tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Installing the document feed tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Installing the original document output tray . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Loading paper manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Installing the second paper cassette unit (optional) . . . . . . . . . . . . . . . . . . . 2-10

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Telephone and LAN connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Power line connection and switch-on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

3 Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Navigation methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Access to functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Functions list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

4 Setting the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Remote setting of parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Embedded web server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Main settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Before transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Before reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Technical parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Local Area Network (LAN) settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Local network settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

L1 and L2 Line Network Configuration (2121L) . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Network type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Line user mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Recording the line 2 number (2121L). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Selecting the manual transmission mode line . . . . . . . . . . . . . . . . . . . . . . . 4-15

Dialling prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Call monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Stopping a call in progress. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Call reports and logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Message service and the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Initialization parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21

Internet Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Deactivating the Internet function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

SMS service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

SMS Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25

Sending an SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26

Erase an SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

SMS Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

SMS Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-29

5 Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Creating subscriber records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Adding a record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Creating subscriber lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Adding a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Adding or deleting a number from the list . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Consulting a record or a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Modifying a record or a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Deleting a record or a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Printing the directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Importing a directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

The file structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

1-2

Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Exporting a directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

6 Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Document positioning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Choosing the resolution/contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Transmission over the Public Switched Telephone Network (PSTN) . . . . . . 6-4

Transmission over the Internet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Scan to FTP (depending on model) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Transmission waiting queue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Cancelling a transmission in progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Reception over the Public Switched Telephone Network (PSTN) . . . . . . . . 6-12

Reception over the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Local copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Specific copy settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Other functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Printing the functions list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Printing the machine settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

Short Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Font printing (depending on model) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Deposit and polling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Lock/Secure Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-20

Scan to PC (depending on model) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-22

Department code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Function management by the administrator. . . . . . . . . . . . . . . . . . . . . . . . . 6-23

Use of the department codes by a department . . . . . . . . . . . . . . . . . . . . . . 6-26

Masking the charge code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

Entering the masked charge code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

Mail box (MBX FAX). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-27

MBX management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28

7 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Replacing the consumables (toner and drum) . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Scanner calibration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Faults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

1-3

Communication errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Printer errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-19

Scanner faults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Miscellaneous faults. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Machine packing and transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-23

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24

Machine Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-24

1-4

Control Panel Overview

1 key: manual line taking, tone monitoring

during fax transmission 2 key: attachment to a typed-in mail 3 key: scanning resolution during

transmission or copy 4 Scanning resolution during fax transmission

(Fine, SFine, Photo)

5 "Line" icon:

On: communication in progress,

Blinking: communication being established 6 Printer Paper Jam indicator 7 "Toner" icon:

On: toner empty

Blinking: toner near end, toner low 8 Fax reception icon:

* On: reception enabled * Blinking: unprinted document(s) in memory or

being received

* Off: reception disabled

9 key: contrast adjustment 10 key: SMS transmission 11 key: access to directory and quick-dial

numbers 12 key: access to the last dialled numbers,

or to the last entered E-mail addresses after

pressing the key

13 key: broadcast transmission (fax, E-mail

or SMS)

14 Numerical keypad 15 key: fax transmission or black & white

local copy

16 key: scan to E-mail (Internet fax

transmission) 17 OK key: confirm displayed selection 18 key: color document transmission over

the Internet 19  and keys: navigation keys 20 key: stop current operation 21 MENU key: access to the different functions

(MENU) 22 C key: return to previous menu and correct

data entry 23 key: access to special characters 24 key: enter or go to next line 25 Í key: erase character before cursor 26 Alphabetical keypad 27 × key: Shift key

28 key: Charge code masking key 29 F1: Pause 30 F2 keys records a key combination

See p. 6-18 if key needs reprogramming

Default setting: F2: Scan

1. Depending on model.

584

79101113 14

2527

1926 23

15161820 17

1 Safety & Environment

Read these safety notes carefully before using this product to ensure you operate the equipment safely.

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using XEROX materials only.

Follow all warnings and instructions marked on, or supplied with the product.

This WARNING mark alerts users to the possibility of personal injury.

This WARNING mark alerts users to heated surfaces.

CAUTION: This product must be connected to a protective earthing circuit.

Operator Accessible Areas

This equipment has been designed to provide operator access to safe areas only. Operator access to hazardous areas is restricted using covers or guards, which require a tool to enable removal. Never remove these covers or guards.

1-1

Safety & Environment

Maintenance

Any operator maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance on this product that is not described in the customer documentation.

• This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal.

• This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company.

• Do not allow anything to rest on the power cable. Do not locate the product where persons will step or trip on the cable.

• Use of an extension cable with this product is not recommended or authorized. Users should check building codes and insurance requirements if a properly earthed extension cable is to be used. Ensure that the total ampere ratings of the products plugged into the extension cable do not exceed the extension cable ampere rating. Also, ensure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating.

• Disconnect Device for this product is the power cable. To remove all electrical power to the product, disconnect the power cable from the power receptacle.

• Your equipment is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

•Unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation.

• Do not use aerosol cleaners. Follow the instructions in this User Guide for proper cleaning methods.

• Never use supplies or cleaning materials for purposes other than those for which they were intended. Keep all supplies and materials out of reach of children.

• Do not use this product near water, wet locations, or outdoors.

• Do not place this product on an unstable cart, stand or table. The product may fall, causing personal injury or serious damage to the product.

1-2

• Slots and Openings in the cabinet and in the back and sides of the product are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The product should never be located near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided.

Safety & Environment

• Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock.

• Never spill liquid of any kind on the product.

• Never remove covers or guards that require a tool for removal, unless directed to do so in a Xerox approved maintenance kit.

• Never defeat interlock switches. Machines are designed to restrict operator access to unsafe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened.

• Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned.

• This equipment is to be used on an appropriate branch circuit/electrical outlet. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorized local representative or service support organisation.

• If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cable from the electrical outlet. Call an authorized local service representative to correct the problem.

– The equipment emits unusual noise or odours.

– The power cable is damaged or frayed.

– A wall panel circuit breaker, fuse, or other safety device has been tripped.

– Liquid is spilled into the copier/printer.

– The equipment is exposed to water.

– Any part of the equipment is damaged.

Quality Standards: The product is manufactured under a registered ISO9002 Quality system.

If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number:

EUROPE: +44 (0) 1707 353434

USA/CANADA: 1 800 928 6571

Safety Standards

EUROPE: This XEROX product is certified by the following Agency using the Safety

Standards listed.

Agency: TUV Rheinland

Standard: IEC60950

1-3

Safety & Environment

USA/CANADA: This XEROX product is certified by the following Agency using the Safety Standards listed.

Agency: UNDERWRITERS LABORATORIES INC.

Standard: UL60950-1, 2003 Edition. Certification is based on reciprocity agreements, which include requirements for Canada.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of procedure other

than those specified herein may result in hazardous light exposure.

With specific regard to laser safety, the equipment complies with performance standards for laser product set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

Ozone Safety Information

This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Providing the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits.

If you need additional information about ozone, please request the Xerox publication Ozone by calling 1-800-828-6571 in the United States and Canada. In other markets please contact your authorized local dealer or Service Provider.

For Consumables

Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges or toner containers into an open flame.

1-4

Radio Frequency Emissions

United States, Canada, Europe:

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

– Reorient or relocate the receiving antenna.

– Increase the separation between the equipment and receiver.

– Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

Safety & Environment

– Consult the dealer or an experienced radio/TV technician for help.

Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States.

CE Mark

The CE mark applied to this product symbolizes Xerox's declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

January 1, 1995:

January 1, 1996:

March 9, 1999:

Council Directive 73/23/EEC amended by Council Directive 93/68/EEC, approximation of the laws of the member states related to low voltage equipment.

Council Directive 89/336/EEC, approximation of the laws of the member states related to electromagnetic compatibility.

Council Directive 99/5/EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration of conformity, defining the relevant directives and referenced standards, can be obtained from your authorized local dealer.

1-5

Safety & Environment

In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special mitigation measures taken.

Shielded interface cables must be used with this product to maintain compliance with Council Directive 89/336/EEC.

Regulatory Information

ICES-003

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

US Regulatory Information for the Fax Kit option

Model

Number:

XRX-FAXK

Fax Send Header Requirements: The Telephone Consumer Protection Act of 1991

makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) The country location, telephone number identifying the machine, the header text information (business name), the send and receive behaviour and dial type must be entered when installing the Embedded Fax kit option. For further information on installing Embedded Fax, refer to the System Administration CD.

Fax Kit Information: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

1-6

Safety & Environment

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cable and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant.

WARNING: Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cable (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (or REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g, 03 is a REN of 0.3).

For earlier products, the REN is separately shown on the label.

If this Xerox equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the Xerox Welcome Center telephone number 800-821-2797.

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine and fax kit should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty

1-7

Safety & Environment

period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephone line, ensure the installation of this Xerox equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

Canadian Regulatory Information for the Fax Kit option

Model

Number:

XRX-FAXK

This product meets the applicable Industry Canada technical specifications.

The Ringer Equivalence Number (REN) is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The REN value may be found on the label located on the rear of the equipment.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but

should contact the appropriate electric inspection authority or electrician, as appropriate.

European Regulatory Information for the Fax Kit option

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive

This Xerox product has been self-certified by Xerox for pan-European single terminal connection to the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC.

1-8

Safety & Environment

The product has been designed to work with the national PSTNs and compatible PBXs of the following countries:

Austria France Italy Romania

Belgium Germany Luxembourg Spain

Bulgaria Greece Netherlands Sweden

Czech Republic

Denmark Iceland Poland

Finland Ireland Portugal

In the event of problems, you should contact your local Xerox representative in the first instance.

This product has been tested to and is compliant with TBR21, a technical specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area.

This product provides an user-adjustable setting of the country code. Refer to the customer documentation for this procedure. Country codes should be set prior to connecting this product to the network.

NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone) signalling it is recommended that it is set to use DTMF signalling. DTMF signalling provides reliable and faster call setup.

Hungary Norway Switzerland

United Kingdom

Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

• Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness

Coupons from Bonds

Silver Certificates

United States Bonds

Federal Reserve Notes

1-9

Safety & Environment

Certificates of Deposit

National Bank currency

Federal Reserve Bank Notes

Gold Certificates

Treasure Notes

Fractional Notes

Paper money

Bonds and obligations of certain agencies of the government, such as FHA

Bonds (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, cancelled or uncancelled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 11/2 times the linear dimensions of the original).

Postal Money Orders

Bills, checks, or drafts for money drawn by or on authorized officers of the United States

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

• Adjusted compensation Certificates for veterans of the World Wars.

• Obligations or Securities of any foreign government, bank, or corporation.

• Copyrighted material (unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21).

• Certificates of Citizenship or Naturalization (foreign naturalization certificates may be photographed).

• Passports (foreign passports may be photographed).

• Immigration papers.

• Draft Registration cards.

• Selective Service Induction papers which bear any of the following information:

Registrant’s earnings or income

1-10

Registrant’s dependency status

Registrant’s court record

Registrant’s previous military service

Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be photographed.

Safety & Environment

• Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau).

CAUTION: Copying of the following is also prohibited in certain states:

automobile licences, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.

Cyprus Hungary Lithuania Slovakia

Czech Republic

Italy Malta Slovenia

Estonia Latvia Poland Spain

1-11

Safety & Environment

Environmental Compliance

USA

Energy Star

As an ENERGY STAR partner, Xerox Corporation has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks.

The ENERGY STAR Office Equipment Program is a team effort between U.S., European Union and Japanese governments and the office equipment industry to promote energy-efficient copiers, printers, fax, multi function machine, personal computers, and monitors. Reducing product energy consumption helps combat smog, acid rain and long-term changes to the climate by decreasing the emissions that result from generating electricity.

Xerox ENERGY STAR equipment is preset at the factory to enter a “low power" state and/or shut off completely after a specified period of use. These energy-saving features can reduce product energy consumption in half when compared to conventional equipment.

Canada

Environmental Choice

Terra Choice Environmental Serviced, Inc. of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment.

As a participant in the Environmental Choice program, Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency.

Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services. Copier, printer, digital press and fax products must meet energy efficiency and emissions criteria, and

1-12

Safety & Environment

exhibit compatibility with recycled supplies. Currently, Environmental Choice has more than 1600 approved products and 140 licensees. Xerox has been a leader in offering EcoLogo approved products.

1-13

Safety & Environment

Product Recycling and Disposal

European Union (WEEE Directive 2002/96/EC)

Some equipment may be used in both a domestic/household and a professional/ business application.

If you are managing the disposal of your Xerox product, please note that the product contains lead, mercury, and other materials whose disposal may be regulated due to environmental considerations in certain countries or states. The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market.

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local dealer or Xerox representative for end of life take back information.

1-14

North America

Xerox operates a worldwide equipment take back and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the program. For more information about Xerox environmental programs, visit www.xerox.com/environment.

If you are managing the disposal of your Xerox product, please note that the product may contain, lead, mercury, perchlorate and other materials whose disposal may be regulated due to environmental considerations. The presence of perchlorate is fully consistent with regulations applicable at the time that the product was placed on the market. For disposal information, contact your local authorities.

Perchlorate Material – This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see www.dtsc.ca.gov/ hazardouswaste/perchlorate.

Mercury Safety

Safety & Environment

LAMP(S) INSIDE THIS PRODUCT CONTAINS MERCURY AND MUST BE

RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. For details see www.lamprecycle.org, www.eiae.org.

Other Countries

Please contact your local waste authorities and request disposal guidance.

1-15

Safety & Environment

1-16

2 Installing your machine

Installation requirements

The correct location helps to ensure that your machine provides you with the long service life for which it is designed. Check to make sure that the location you select has the following characteristics:

• well ventilated to avoid build up of ammonia or other organic gasses;

• has a minimum distance between the wall and the upper edge of the stacker of at least 10 inches (25 centimetres) for easier opening of the upper cover;

• close to a grounded power outlet (refer to the safety instructions in the Safety & Environment chapter);

• is not exposed to direct sunlight;

• is not in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes;

• has a sturdy, level surface where the machine will not be exposed to strong vibrations;

• away from any objects that might block the heat vents;

• away from curtains or other combustible objects;

2-1

Installing your machine

Operational precautions

• has no possibility of the machine being splashed with water or other liquids;

• is clean, dry, and free from dust.

Note the following important precautions when using the machine.

Operating environment

The following describes the operating environment required when using the machine:

• Temperature: 10°C to 35°C (50°F to 95°F) with a fluctuation of 10°C (18°F) per hour.

•Humidity: 20% to 80% (no condensation) with a fluctuation of 20% per hour.

Machine

The following describes precautions for using the machine:

• Never turn the machine off or open any of the covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the machine.

• Unplug the power cable, by the plug and never by the cable. A damaged cable may cause a fire or electrical shock.

• Never touch the power cable when your hands are wet. Doing so may cause an electrical shock.

• Always unplug the power cable before moving the machine. Failure to do so can damage the power cable and may cause a fire or electrical shock.

• Always unplug the power cable if you do not plan to use the machine for a long time.

• Never try to remove any secured panels or covers. There is a danger of electrical shock from high-voltage circuits.

• Never try to modify the machine. Doing so may cause fire or electrical shock.

• Never place any heavy objects on the power cable. Do no pull or bend the power cable. Doing so may cause fire or electrical shock.

2-2

• Always make sure the machine is not placed on the electrical cable or the communications cables of any other electrical equipment. Make sure that cords and cables do not get into the machine’s mechanism. Any of these conditions may cause machine failure or fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the machine through the vents or other openings. Such objects may cause fire or electrical shock.

Installing your machine

• Do not allow water or other liquids to spill on or near the machine. Fire or electrical shock can occur should water or liquid come into contact with the machine.

• Should liquid or any piece of metal accidentally get inside the machine, immediately power off the machine, unplug the power cable, and contact your dealer. Failure to take this immediate action may cause fire or electrical shock.

• Should the machine emit unusually high amounts of heat, smoke, an unusual odour, or noise, immediately power off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Do not reload paper as the ink or toner deposited on that paper might damage the printing system of your machine.

2-3

Installing your machine

Unpacking the machine parts

¾ Remove the packing materials and check for the parts shown below.

2-4

1: Document output tray

2: Printer output tray

3: Paper feed tray

4: AC power cable (depending on country)

5: Telephone line cable (depending on country)

6: Machine

7: Document feed tray

8: User Documentation

9: CD ROM Kit Companion Suite

Installing your machine

¾ Pull out the two pads from the paper feed inlet.

¾ Move the paper size guides to one side and pull out the plastic tab and the shipping

tape from the paper feed inlet.

2-5

Installing your machine

Machine Overview

Document feed tray

Adjustable paper guide

Scanner release button

On/Off switch

Second cassette paper tray (500 pages)

Scanner

Control Panel

Document output tray

Paper output tray

Machine

Paper feed tray

Second paper cassette (optional)

Chip card reader

Telephone line socket

Telephone cable

AC power socket

AC power cable

2-6

Installing the removable parts

This section describes the installation of the machine's removable parts.

Installing the paper tray

¾ Line up the tray with the left and right guides and gently push the tray in until it stops

(as illustrated below).

Installing your machine

¾ Install the tray cover.

Installing the paper output tray

¾ With both hands, slightly bend the center part of the tray upwards in order to insert

its clips into the slots located on the upper part of the machine.

2-7

Installing your machine

Installing the document feed tray

¾ Release the tray so that it recovers its initial shape.

¾ Insert the base of the document feed tray into the two slots located behind the

control panel on the back of the machine.

2-8

Installing your machine

Installing the original document output tray

¾ Insert the document output tray into the two slots located just below the control panel

on the front of the machine.

Loading paper

¾ Move the paper size guide to one side.

¾ Place a stack of paper into the tray. In case of letterhead paper, be sure to place the

paper printed side up.

¾ Secure the stack of paper by pushing the paper size guides against the right and left

edges of the stack.

Supported types of paper:

Auto-feed cassette 60 to 90 g/m

Manual feed tray 60 to 160 g/m

/ 16 to 24 lb

/ 16 to 43 lb

2-9

Installing your machine

¾ Fit the paper tray cover into place.

CAUTION: Do not load paper while the machine is printing.

Loading paper manually

When printing on special paper, such as 60 to 160 g/m² max. color paper or transparent film (laser printer compatible), load the paper manually, one sheet at a time:

¾ Adjust the paper size guides to their widest points.

¾ Insert the paper between the two paper size guides 1 and 2 located on the paper

tray cover until it reaches the stop.

¾ Move the paper size guides as appropriate to secure the paper.

2-10

Installing the second paper cassette unit (optional)

1 Remove the second paper cassette unit and tray 2 from the packaging. Remove the protective tape used to hold the various components in place.

Installing your machine

2 Place the machine on top of the base unit. Make sure to align the coupling pins of the base unit with the holes located underneath the machine.

4 Press down on the paper lifting plate located inside of tray 2 until it locks.

3 Remove the cover from tray 2.

5 Place a stack of up to 500 sheets of paper into tray 2.

6 Replace the cassette cover and insert tray 2 into the second paper cassette unit.

2-11

Installing your machine

CAUTION: Use both hands to remove or replace tray 2 to avoid damaging the

cassette.

Connections

2-12

Key to the diagram:

A: Telephone line socket

B: AC power socket

C: LAN socket

1: Phone cable (model depending on country)

2: AC power cable (model depending on country)

Installing your machine

¾ Make sure the On/Off switch is set to 0 (Off).

Telephone and LAN connection

¾ Plug end of the telephone cable (1) into the telephone socket on the machine (A),

and the other end into the wall telephone socket.

¾ LAN connection (depending on model). Plug one end of the LAN cable (as provided

by your network administrator) into port (C) of your machine and the other end into the local network port dedicated to your machine.

Power line connection and switch-on

CAUTION: Refer to safety procedures in the Safety & Environment Chapter.

¾ Plug one end of the power cable (2) into the socket (B) on the machine, and the

other end in the wall outlet.

¾ Set the On/Off switch to position 1 (On).

When the machine has warmed up, the date and time will appear.

To set the language and the time on the machine, refer to Setting the machine on page 4-1.

2-13

Installing your machine

2-14

3 Getting started

Navigation methods

Presentation

The navigator provides access to the screen menus.

The navigator

Use the 5 keys on the navigator to move within the menus.

3-1

Getting started

Menu Navigation

To Use key Symbol used

Enter the main menu. M

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following menu. OK

Return to the previous menu. C

Confirm and exit from the current menu.

Exit without confirming from the current menu.

Data Entry Field Navigation

To Use key Symbol used





3-2

Move to the right.

Move to the left.





Confirm your entry OK

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen has two lines of 16 characters.

The cursor shows the line selected.

1DIRECTORY 2 SETUP

Getting started

For menus with more than two options, use the lines of the menu (3, 4, etc.).

Access to functions

You can access the functions in two ways.

• Menu-driven access.

• Direct function access.

Menu-driven access

Print the Functions List to find the number of a function.

¾ Press the M key, to display the functions menu.

1DIRECTORY 2SETUP

¾ Use the

function.

 or  navigator arrows to move the cursor in front of the required

4 SMS SERVICE 5PRINT

 or  navigator arrows to view more

¾ Press OK to confirm your selection.

¾ Use the

 or  navigator arrows to move the cursor to the required sub-function.

51 FUNCTIONS LIST 52 LOGS

¾ Press OK to confirm your selection.

Direct access by number

Print the Functions List (M 51 OK) to find the number of a function.

From the stand-by mode:

¾ Press the M key and enter the number of the required function. Press OK to confirm

your selection.

3-3

Getting started

Functions list

M 11 OK - NEW CONTACT Enter a name in the directory p. 5-2

M 12 OK - NEW LIST Enter a relay broadcast list p. 5-3

M 13 OK - MODIFY Modify a record or a list p. 5-5

M 14 OK - DELETE Delete a record or a list p. 5-6

M 15 OK - PRINT Print the directory p. 5-6

M 16 OK - SAVE/LOAD Store the directory to a chip card

M 161 OK SAVE Save the directory to a chip card p. 5-1

Main menu 1: Directory

Functions Function description Page

M 162 OK LOAD Load the directory from a chip card p. 5-1

M 17 OK - IMPORT

M 18 OK - EXPORT Export the directory by E-mail p. 5-9

Enable directory importation by E-mail

p. 5-9

Main menu 2: Setup

Functions Function description Page

M 21 OK - DATE/TIME Date and time setting p. 4-2

M 211 OK MODIFY Modify the date and time p. 4-2

M 212 OK AM/PM AM or PM p. 4-2

M 22 OK - NUMBER/NAME Enter your name and your number p. 4-2

M 23 OK - SEND Transmission settings

M 231 OK SEND REPORT

M 232 OK MEMORY SEND Send from feeder or memory p. 4-5

M 233 OK ECO PER.

Print the transmission report (see M 381 OK)

Set the economy period (see M 32 OK)

p. 4-4

p. 4-5

3-4

M 24 OK - RECEPTION Reception settings

M 241 OK REC. PAPER Accept reception without paper p. 4-6

M 242 OK NBR OF COPIE

Number of copies of received documents

p. 4-6

Getting started

Main menu 2: Setup

Functions Function description Page

M 243 OK PC RECEPT. Choice for PC reception p. 4-7

M 25 OK - NETWORKS Network settings

M 251 OK TEL. NETWORK Telephone network settings

M 2511 OK NETWORK TYPE Select the type of network p. 4-2

M 252 OK PREFIX Activate the dialling prefix p. 4-4

M 253 OK LOCAL NETWORK LAN settings

M 2531 OK CONFIGURATION Select the configuration mode p. 4-11

M 2532 OK IP ADDRESS IP address of the machine p. 4-12

M 2533 OK SUBNET MASK Sub-network mask p. 4-12

M 2534 OK GATEWAY Gateway address p. 4-12

M 2535 OK IEEE ADDRESS

M 2536 OK NETBIOS 1 NAME NetBIOS name 1 p. 4-12

M 2537 OK NETBIOS 2 NAME NetBIOS name 2 p. 4-12

M 2538 OK WINS 1

M 2539 OK WINS 2

M 254 OK SNTP SERVER SNTP server configuration p. 4-13

M 2541 OK ADDRESS SNTP server address p. 4-13

M 2542 OK PORT SNTP server port p. 4-13

M 2543 OK STATE SNTP server state p. 4-13

M 2544 OK TIME ZONE Time zone p. 4-13

M 2545 OK SUMMER TIME Summer time offset p. 4-14

M 29 OK - TECHNICALS Technical parameters p. 4-7

M 20 OK - GEOGRAPHICAL Geographical settings p. 4-2

IEEE address of the machine (view only)

Address of the NetBIOS name server 1

Address of the NetBIOS name server 2

p. 4-12

p. 4-13

The country you select will

M 201 OK COUNTRY

determine the network, language

p. 4-3

and keyboard settings

M 202 OK NETWORK Configure network settings p. 4-3

M 203 OK LANGUAGE Set language p. 4-3

3-5

Getting started

Main menu 3: Fax

Functions Function description Page

M 31 OK - TRANSMISSION

M 32 OK - ECO TRANS.

M 33 OK - POLLING RX Polling request p. 6-20

M 34 OK - POLLING TX Deposit a document p. 6-19

M 35 OK - MBX SENDING Send to a mailbox p. 6-29

M 36 OK - MBX POLLING Poll a mailbox p. 6-30

M 37 OK - BROADCAST Broadcast transmission p. 4-7

M 38 OK - FAX ANSW. Control of fax answering machine p. 4-5

M 381 OK

M 382 OK

M 383 OK

M 39 OK - FAX FORWARD. Fax forward function

M 391 OK REROUTING Reroute received messages p. 6-5

ACTIVATION

ANSWER CODE Save an access code p. 4-5

Single- and multiple-address transmission

Send a document during the economy period

Print fax messages stored in the memory

Activate or deactivate the answering machine

p. 6-4

p. 4-5

p. 4-6

M 3911 OK

M 3912 OK

M 3913 OK

M 392 OK TX FORWARD. Transmit forward function p. 6-6

M 3921 OK ACTIVATION Transmit forward activation p. 6-6

M 3922 OK

ACTIVATION Rerouting activation p. 6-5

CALL NUMBER Choose destination p. 6-6

COPY

Rerouted document for local printing

p. 6-6

CALL NUMBER Recipient selection p. 6-6

Main menu 4: SMS service

Functions Function description Page

M 41 OK - SEND SMS Send SMS p. 4-26

M 42 OK - READ SMS Read SMS p. 4-28

M 43 OK - DELETE SMS Delete SMS p. 4-27

M 431 OK SELECTION Select SMS to delete

M 432 OK SMS READ Delete read SMS p. 4-27

p. 4-27

3-6

Getting started

Main menu 4: SMS service

Functions Function description Page

M 433 OK ALL Delete all SMS p. 4-28

M 44 OK - PRINT SMS Print SMS received p. 4-28

M 45 OK - PARAMETERS SMS service / SMS parameters p. 4-26

M 451 OK AUTO PRINT Automatically print SMS p. 4-26

M 452 OK BEEP SMS Beep on SMS reception mode p. 4-26

M 453 OK SENDER NAME Show/hide sender name p. 4-26

M 454 OK TERM. ADDR. Machine address p. 4-26

M 46 OK - SERVER SMS servers settings p. 4-29

M 461 OK SMS CENTRE 1 Number of main SMS centre p. 4-29

M 4611 OK SEND NO Transmission number p. 4-29

M 4612 OK RECEIVE NO Reception number p. 4-29

M 462 OK SMS CENTRE 2 Number of secondary SMS centre p. 4-29

M 4621 OK RECEIVE NO Reception number p. 4-29

Main menu 5: Print

Functions Function description Page

M 51 OK - FUNCTIONS LIST Print the functions list p. 6-17

M 52 OK - LOGS Print the transmission logs p. 6-17

M 53 OK - DIRECTORY Print the directory p. 5-6

M 54 OK - SETUP Print the settings list p. 6-17

M 55 OK - COMMANDS

M 56 OK - LISTE MBX Print the MBX list (see M 75 OK)p.6-29

M 57 OK - PCL FONTS Print Internal PCL fonts p. 6-18

M 58 OK - SG SCRIPT FONTS Print Internal SG Script fonts p. 6-18

Print the commands list (see M 65 OK)

p. 6-11

M 59 OK - DEPART. CODES Print department code list p. 6-26

3-7

Getting started

Main menu 6: Commands

Functions Function description Page

M 61 OK - PERFORM Execute a pending command p. 6-10

M 62 OK - MODIFY Modify a pending command p. 6-11

M 63 OK - DELETE Cancel a pending command p. 6-11

M 64 OK - PRINT Print a pending document p. 6-11

M 65 OK - PRINT LIST Print the commands list p. 6-11

Main menu 7: Mailboxes

Functions Function description Page

M 71 OK - CREATE MBX Create and modify a mailbox (MBX) p. 6-28

M 72 OK - DEPOSIT MBX Deposit a document into a MBX p. 6-29

M 73 OK - PRINT MBX Print the contents of a MBX p. 6-29

M 74 OK - DELETE MBX Delete an empty MBX p. 6-29

M 75 OK - PRT MBX LIST Print the MBX list p. 6-29

Main menu 8: Advanced Functions

Functions Function description Page

M 80 OK - CALIBRATION Scanner calibration p. 7-15

M 81 OK - LOCK Activate an access limitation lock p. 6-20

M 811 OK LOCKING CODE Locking code p. 6-21

M 812 OK LOCK KEYBD Activate keyboard lock p. 6-21

M 813 OK LOCK NUMBER Activate dialling lock p. 6-21

M 814 OK LOCK PARAMET Activate Internet settings lock p. 6-22

M 815 OK LOCK SMS Activate SMS lock p. 6-22

M 82 OK - COUNTERS View the activity counters p. 6-19

3-8

M 821 OK SENT PAGES Sent pages counter p. 6-19

M 822 OK RECEIVED PG Received pages counter p. 6-19

M 823 OK SCANNED PAGE Scanned pages counter p. 6-19

M 824 OK PRINTED PG Printed pages counter p. 6-19

Getting started

Main menu 8: Advanced Functions

Functions Function description Page

M 84 OK - SCAN. & PRINT Scanner and printer settings p. 6-14

M 841 OK SCANNER Scanner settings p. 6-14

M 842 OK PRINTER Printer settings p. 6-14

M 85 OK - CONSUMABLES Status of consumables p. 7-2

M 87 OK - SCAN TO Scan To settings

M 871 OK SCAN TO PC

M 872 OK SCAN TO FTP

M 88 OK

M 881 OK

M 882 OK

M 883 OK

M 884 OK

- DEPT. CODES Setting department codes

ACTIVATION Change department code settings p. 6-23

NEW DEPT. Create or modify a department code p. 6-24

DELETE Delete a department code p. 6-25

PRINT Print department code list p. 6-25

Scanned document send to PC application

Scanned document send to FTP server

p. 6-22

p. 6-9

Main menu 9: Internet

Functions Function description Page

M 91 OK - SUPPLIER

M 92 OK

- INIT PROVIDER Initialize ISP provider

Choose the service provider (ISP) (see p. 4-25 to deactivate)

M 921 OK CONNECTION ISP parameters p. 4-19

p. 4-19

M 9211 OK CALL NUMB. ISP call number

M 9212 OK IDENTIFIER ISP identifier

M 9213 OK PASSWORD ISP password

M 922 OK MESS. SERV Message service parameters p. 4-19

M 9221 OK IDENTIFIER Message service identifier

M 9222 OK PASSWORD Message service password

M 9223 OK E-MAIL ADR Message service E-mail address

M 923 OK SERVERS SMTP, POP3 and DNS parameters p. 4-20

M 9231 OK SMTP SMTP server

M 9232 OK POP3 POP3 server

3-9

Getting started

Main menu 9: Internet

Functions Function description Page

M 9233

OK DNS 1 Primary DNS

M 9234 OK DNS 2 Secondary DNS

M 924 OK SMTP AUTHENT.

SMTP authentication access parameters

p. 4-20

M 9241 OK ACTIVATION SMTP authentication activation

M 93 OK

- IMMED ACCES Immediate access to ISP

M 94 OK - SETTINGS Internet settings

p. 4-25

M 941 OK CONNEC. TYPE Select connection type p. 4-22

M 942 OK SEND TYPE Select transmission type p. 4-23

M 943 OK PERIOD Select the period of connection p. 4-22

M 944 OK DEPOSIT NOTI Select to print a deposit notice p. 4-23

M 945 OK PRINT Print internet settings p. 4-23

M 95 OK - E-MAIL Send an E-mail

M 96 OK - SORT MESSAGES Sort messages by storage method

p. 6-8

p. 4-23

A. These menus will appear only with valid ISPN settings.

3-10

4 Setting the machine

The parameters of the machine must be correctly set to obtain quality transmission and reception.

Set the parameters of the machine by browsing remotely, or through the machine menus. The parameters are set remotely through the embedded web server, via a PC registered in the network (depending on model).

Remote setting of parameters

(depending on model)

Embedded web server

The same parameters can be set locally or remotely.

Prerequisites

The following is required to set the machine remotely:

- A Web browser (Internet Explorer version 4 or higher for optimum operation).

- Local network settings of the machine (IP address, sub-network mask, etc.). The

network administrator will provide these settings. When you have this data, refer to Local Area Network (LAN) settings on page 4-11 in order to complete the necessary fields.

Access to the Web server

¾ Open a Web browser from a PC registered on the network.

¾ Enter the IP address of the machine in the address field.

¾ Press Enter. to confirm.

¾ The Welcome window is displayed. Select the interface language.

¾ Modify the settings on the screen and then confirm.

4-1

Setting the machine

Main settings

At the first power on, set up the machine settings, such as date and time, the network type, and language.

Before transmission

Date/Time

Change the date and time on the machine at any time. The machine uses a 12 hour clock so you will need to set the time and either AM or PM.

To change the date and time:

¾ Enter the date and time, (for example November 8 2006 at 9h33, press

0811060933) and press OK to confirm.

M 211 OK - SETUP / DATE/TIME / MODIFY

To set AM or PM:

M 21 OK - SETUP / DATE/TIME / AM/PM

¾ Select AM or PM and press OK to confirm.

Your fax number/your name

Set the machine to SENDING HEADER (refer to Technical parameters on page 4-7) and enter your details to print your fax number on all outgoing documents.

To save your fax number and your name:

M 22 OK - SETUP / NUMBER/NAME

¾ Enter your fax number (20 digits max.) and press OK to confirm.

¾ Enter your name (20 characters max) and press OK to confirm.

Type of network

Connect the machine to either a PSTN or private network such as a private automatic branch exchange (PABX). The network selected must match the connected network.

To select the type of network:

4-2

M 2511 OK - SETUP / NETWORKS / TEL. NETWORK / NETWORK TYPE

¾ Select option PABX or PSTN then press OK to confirm.

Geographical settings

Use these settings to localise the machine.

Setting the machine

Country

Choosing a country initializes:

• the settings for the public telephone network,

• the language by default.

To select the country:

M 201 OK - SETUP / GEOGRAPHICAL / COUNTRY

¾ Select the required option and press OK to confirm.

Network

This setting selects the type of public telephone network so that the machine can communicate over the public network of the country you have chosen in compliance with the applicable standards.

Note: These settings are different from the NETWORK TYPE (p. 4-2), which

selects either a public or a private network.

To select the network:

M 202 OK - SETUP / GEOGRAPHICAL / NETWORK

¾ Select the required option and press OK to confirm.

Language

This setting selects a language other than that imposed by the COUNTRY setting.

To select the language:

M 203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

¾ Select the required option and press OK to confirm.

Local prefix

This function is used when the machine is installed on a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined) so the machine can automatically exit the company’s telephone network system, but only when:

• the company’s internal numbers, where a prefix is not required, is no longer than the minimum length,

• the external numbers requiring a prefix, are long numbers greater or equal to the minimum length.

Programming the fax with the local prefix consists of two steps:

• defining the minimum length of the company’s external numbers,

4-3

Setting the machine

Transmission report

• defining the outgoing local prefix of the company’s telephone network. This prefix will automatically be added as soon as an external number is dialled.

CAUTION: Do not add a local prefix to the numbers stored in the directory, as

the prefix will be automatically dialled with each number.

Defining the minimum length and the local prefix

M 252 OK - SETUP / NETWORKS / PREFIX

¾ Change the default value for the minimum length of the company’s external

numbers and press OK to confirm. The minimum length will range between 1 and

30.

¾ Enter the outgoing local prefix of the company’s telephone network (maximum

5 characters) and press OK to confirm.

Print a transmission report for all communications over the telephone network (STN).

Choose the criteria for printing reports:

• WITH: Prints a report showing if this specific transmission completed successfully or failed,

• WITHOUT: No transmission report, although the machine logs all transmissions (refer to Logs on page 6-17),

• ALWAYS: a report is printed with every transmission,

• ON ERROR: a report is only printed if the transmission has failed or is abandoned.

With each transmission report from memory, a reduced version of the first page is automatically reproduced.

To select the report type:

M 231 OK - SETUP / SEND / SEND REPORT

¾ Select the required option WITH, WITHOUT, ALWAYS or ON ERROR and

press OK to confirm your choice.

Document feed type

Choose the way to input the documents:

4-4

•from memory, transmission will take place only after the original is scanned into the machine memory. This quickly returns the originals and frees up the machine.

•from the feeder of the sheet-feed scanner (refer to Document positioning on page 6-1), This allows transmission of documents with file sizes larger than the memory capacity.

Setting the machine

To select the way you want to feed the documents:

M 232 OK - SETUP / SEND / MEMORY SEND

¾ Select MEMORY or FEEDER and press OK to confirm your choice.

Note: In feeder mode, the reduced image will not appear on the transmission

report.

Economy period

This function defers a fax transmission to "off-peak hours" and reduces the cost of the transmissions.

The economy period, via the telephone network (at off-peak hours), is preset by default from 7.00 pm to 7.30 am but can be changed.

Modifying the economy period:

M 233 OK - SETUP / SEND / ECO PER.

¾ Enter the hours of the new economy period and confirm the selection with OK.

Using the economy period:

M 32 OK - FAX / ECO TRANS.

¾ Enter the call number and press OK to confirm.

Before reception

Fax answering machine

The Fax answering machine stores confidential documents rather than printing them.

The "Message Fax" indicator light displays the status of the Fax answering machine:

• Light on: the answering machine is on.

• Blinking: the fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the fax cannot receive any more documents.

Document confidentiality is assured by using the 4 digit access code. Once saved, access code is required to:

• print fax messages in memory,

• activate or deactivate the fax answering machine.

Saving an access code

M 383 OK - FAX / FAX ANSW. / ANSWER CODE

¾ Enter the code (4 digits) and press OK to confirm the code.

4-5

Setting the machine

Reception without paper

Activating or deactivating the answering machine

M 382 OK - FAX / FAX ANSW. / ACTIVATION

¾ Enter the access code if required and press OK to confirm.

¾ Select the required option WITH or WITHOUT answering machine and press OK to

confirm.

Print fax messages stored in the memory

M 381 OK - FAX / FAX ANSW. / PRINT

¾ Enter the access code if required and press OK.

Documents received and stored in the memory are printed.

The fax offers the possibility to either accept or refuse document reception if the printer is unavailable.

If the fax printer is unavailable, choose a reception mode:

• reception mode WITHOUT PAPER, saves the incoming messages in the fax memory,

• reception mode WITH PAPER, refuses all incoming faxes.

To select the reception mode:

M 241 OK - SETUP / RECEPTION / REC. PAPER

¾ Select the option WITH PAPER or WITHOUT PAPER and press OK to confirm.

Note: Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon "Message Fax" flashing) to be printed when paper is loaded into the feeder.

Number of copies

Print incoming documents more than once (1 to 99).

To set the number of prints:

M 242 OK - SETUP / RECEPTION / NBR OF COPIE

¾ Enter the number of prints and press OK to confirm.

4-6

When a document is received, the fax will print the number of copies requested.

Relay broadcast

The fax machine can transmit a document via a remote fax with a precise relay list. Both the fax and the remote fax must have the relay function.

Setting the machine

Supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all numbers on the list.

Once the relay is activated by the fax and as soon as the document is received by the remote fax, the document is printed before relaying to all numbers on the list.

To activate relay from the fax machine:

¾ Insert the document to relay (refer to Document positioning on page 6-1).

¾ Select M 37 OK - FAX / BROADCAST.

¾ Enter the remote fax number to relay to or choose the dialling mode (refer to Dialling

on page 6-2) and press OK.

¾ Enter the relay list number used by the remote fax and press OK.

¾ Enter the time to transmit the document next to the current time and press OK.

¾ To modify the document feed type, select one of the options FEEDER or MEMORY,

then press OK.

¾ Enter the number of pages of the documents before transmitting.

¾ Activate relay by pressing key .

The document in the feeder will be relayed either immediately or at the specified time to the remote fax which will relay the document.

Fax or PC reception (depending on model)

M 243 OK - SETUP / RECEPTION / PC RECEPT.

This menu, combined with a software program installed on the PC (supplied or available as an option, depending on model) selects the machine to receive the documents:

•fax

•PC

• PC if available, fax otherwise.

For more details, please refer to the instruction manual provided with the software kit.

Technical parameters

The fax is preset by default. Reset the technical parameters to customize the settings.

To set the technical parameters:

M 29 OK - SETUP / TECHNICALS

¾ Select the desired parameter and press OK to confirm.

4-7

Setting the machine

¾ With the keys  or , modify the parameter settings by following the table below

and press OK.

Parameter Setting Description

1 - SCANNING MODE

3 - TX SPEED

4 - ECHO PROTECT

6 - EPT MODE

7 - COM. DISPLAY

8 - ECO ENERGY

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

1 - WITH 2 - WITHOUT

1 - SPEED 2 - PAGE

NUMBERS

1 - WITHOU 2 - DELAY 5 MIN 3 - DELAY 15 MIN 4 - DELAY 30 MIN 5 - STDBY

PERIODS

Default value of the scan mode resolution for the documents to be transmitted.

Transmission speed for outgoing documents. To ensure line quality, select the maximum speed available. It may be necessary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

For some long distance calls (satellite), the on-line echo may disturb the call.

Choose between displaying transmission speed or number of the page in progress.

Choose the machine standby delay: the machine will switch to standby after a period (in minutes) of inactivity.

4-8

10 - RX HEADER

11 - RX SPEED

12 - RINGS

13 - DISCARD Size 1 - WITH

20 - E.C.M.

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

2 to 5 Number of rings to automatically start the

2 - WITHOUT

1 - WITH 2 - WITHOUT

If this parameter is on, all documents received by the fax will include the sender’s header with their name, number (if available) fax print date and the page number.

Transmission speed for incoming documents. To ensure line quality, select the maximum speed available. It may be necessary to restrict the transmission speed for some calls.

machine.

Defines the threshold beyond which the extra lines are printed on a second page. Below this threshold, extra lines are deleted.

This parameter helps correct the calls made on bad telephone lines. It is used when the lines are weak or too noisy. Transmission times may be longer.

Parameter Setting Description

Setting the machine

21 - RETRY DELAY

22 - NO. RETRIES

68 - FTP PORT

69 - SMTP PORT

70 - NET VALID

71 - NET ACTIVE

72 - MODEM SPEED

0 - 99 The time in minutes between sends and

re-sends of a job. This affects Delayed Faxes, Scan to E-mail, etc.

0 - 99 The number of re-try attempts the machine

will make before aborting the job.

06:01 to 21:59 This parameter lets you modify the period

when the fax connects automatically to the Internet. This menu is available only if the connection

7 days / Week Mon to Fri

1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 - 4800 8 - 2400 9 - 1200 0 - 600

type is set to

This parameter selects the days of the week when the fax connects automatically to the Internet. This menu is available only if the connection type is set to

Choice of maximum Internet transmission speed. To ensure line quality, select the maximum speed available. It may be necessary to restrict the transmission speed for some Internet calls (bad line or incorrect ISP settings).

PERIODIC (M 941).

73 - IMPROVE REP @

74 - ERASE MAILBOX

1 - WITH 2 - WITHOUT

1 - WITH When the fax machine receives an E-mail

2 - WITHOUT When the fax machine receives an E-mail

This parameter lets you automatically register the Internet address of your contact’s fax during a call (if available).

with an attachment it cannot open, it erases the message from the ISP MBX. The machine transmits a fail message to the sender.

with an attachment it cannot open, it does not destroy the MBX message, but prints a fail message. Retrieve the message via the network. The memory capacity is limited, so empty the MBX on a regular basis to prevent new messages being blocked.

4-9

Setting the machine

Parameter Setting Description

1 - WITH 2 - WITHOUT

1 - IMAGE 2 - PDF

AUTOMATIC

75 - TEXT ATTACHM.

76 - ATTACHMENT FORMAT

77 -

LAN SPEED

100 FULL 100 HALF 10 FULL 10 HALF

78 - WINS-DNA RE 1 - WITH

2 - WITHOUT

80 - TONER SAVE

1 - WITH 2 - WITHOUT

81 - FONT # 0

82 - FORM LINES 60

83 - FONT PITCH 10.00

Print incoming transmissions WITH or WITHOUT text attachments.

Default format of document sent on the Internet: IMAGE: monochrome (TIFF) or color (JPEG). PDF: monochrome or color.

Define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).

Makes printing lighter to save toner cartridge ink.

84 - PT SIZE 012.00

85 - LINE TERM 0

86 - ORIENTATION 1 - PORTRAIT

2 - LANDSCAPE

90 - RAW PORT

91 - PRINTER ERROR TIMEOUT

92 - PRINTER WAIT TIMEOUT

93 - REPLACE FORMAT

94 - PRINT CLASS

9100 RAW network print port connection.

30 min Time-out before document being printed is

15 seconds Wait time-out for data from PC before the

1 - NO 2 - LETTER / A4

1 - PC KIT ONLY 2 - PCL/PC KIT

95 - SYMBOL SET 1 - CS1

2 - CS3

A. Depending on model or option.

deleted following a print error in PC print mode.

task is deleted in PC print.

Page format change

Printing in GDI mode Printing in PCL/PostScript Mode

4-10

Local Area Network (LAN) settings

(depending on model)

This is a new generation machine that will be part of the local network just like a PC. The built-in local network access card will enable you to send documents through an Simple Mail Transfer Protocol (SMTP) or Post Office Protocol (POP3) local message server (internally or externally, depending on the settings of the message server).

To benefit from all the available network options, you should configure the following settings, described in the sections below:

• local network settings, to identify the fax machine to the local network,

• message service settings, allowing faxes and E-mails to be automatically managed by the message server.

Note: The system administrator can provide network information.

Local network settings

Setting the machine

Automatic configuration

We recommend that you carry out a manual configuration of the machine. Automatic configuration of the local network settings can be performed, if the local network features a Dynamic Host Configuration Protocol (DHCP) or Bootstrap Protocol (BOOTP) server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:

M 2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

¾ Choose AUTOMATIC and press OK to confirm. The machine scans the local

network for a DHCP or BOOTP server that can assign the settings dynamically (the message SELF-CONF is displayed).

¾ Once the message SELF-CONF has disappeared, check for the IP Address,

Sub-network mask and Gateway address. If these are missing, carry out a manual configuration (see below).

4-11

Setting the machine

Manual configuration

To configure the machine manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:

M 2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION

¾ Choose MANUAL, and press OK to confirm.

IP address

M 2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADDRESS

¾ Enter the IP address of the machine and press OK to confirm.

Sub-network mask

M 2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK

¾ Enter the sub-network mask of the machine and press OK to confirm.

Gateway address

M 2534 OK - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY

¾ Enter the IP address of the network gateway and press OK to confirm.

IEEE address (or Ethernet address) or MAC address

M 2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADDRESS

The Ethernet card of the machine already has a read-only IEEE address.

Netbios names

These names, which can be used with the network options, are used to identify the machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1").

M 2536 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 1 NAME

M 2537 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 2 NAME

¾ Enter the selected name (15 characters max) and press OK to confirm.

4-12

The WINS1 and WINS2 servers, used with the network options, allow access to machines on other sub-networks by means of their NetBIOS name.

Setting the machine

These two addresses must be filled in for the Scan To Disk function.

M 2538 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 1

M 2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 2

¾ Enter the IP address of each server, then press OK to confirm.

SNTP server configuration

The machine can automatically update the date and time when connecting to an Simple Network Time Protocol (SNTP) server.

Server address

M 2541 OK - SETUP / NETWORKS / SNTP SERVER / ADDRESS

¾ Enter the name of the SNTP server, then press OK to confirm.

This name can be in the form of an IP address, a Domain Name Server (DNS) address or a NetBIOS name.

Server port

M 2542 OK - SETUP / NETWORKS / SNTP SERVER / PORT

¾ Enter the server port number, then press OK to confirm.

The port by default is port 123.

Activating the server access

M 2543 OK - SETUP / NETWORKS / SNTP SERVER / STATE

¾ To activate the SNTP server, select WITH using the  and  navigation keys, then

press OK to confirm.

Time zone

M 2544 OK - SETUP / NETWORKS / SNTP SERVER / TIME ZONE

¾ Select the local time zone using the  and  navigation keys, then press OK to

confirm.

Activating the automatic summer time management (Menu 212), automatically starts the TIME ZONE setting.

4-13

Setting the machine

Summer time

M 2545 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER TIME

¾ Select the appropriate time setting in the drop-down list: winter time, summer time

+1 or summer time +2, then press OK to confirm.

Note: This menu is not displayed if menu 212 is activated.

L1 and L2 Line Network Configuration (2121L)

You can define different characteristics for each telephone line in relation to the network type: public or private.

Network type

The telephone lines to which your machine is connected may be connected either to the public network or to a private network (behind a private company exchange).

¾ To configure line 1 (L1) (2121L) of your machine on the private network (PABX),

press keys M 25111.

¾ To configure line 1 (L1) (2121L) of your machine on the public network (PSTN),

press keys M 25112.

¾ To configure line 2 (L2) (2121L) of your machine on the private network (PABX),

press keys M 25121.

¾ To configure line 2 (L2) (2121L) of your machine on the public network (PSTN),

press keys M 25122.

Line user mode

In transmission, your machine has the following 4 operating modes for both lines (depending on the model):

• Automatic mode: selection of the transmission line from those available

• Manual mode: selection of the transmission line by the operator in the different transmission notes

4-14

• Line 1 transmission mode (L1) (2121): all transmissions are made on line 1 (line 2 reserved for reception)

• Line 2 transmission mode (L2) (2121L): all transmissions are made on line 2 (line 1 reserved for reception)

Setting the machine

¾ To configure your machine in automatic transmission line selection mode, press

keys M 2611.

¾ To configure your machine in manual transmission line selection mode, press keys

M 2612.

¾ To configure your machine in systematic line 1 (L1)(2121) transmission line

selection mode, press keys M 2613.

¾ To configure your machine in systematic line 2 (L2)(2121L) transmission line

selection mode, press keys M 2614.

Recording the line 2 number (2121L)

On your machine, the fax machine number defined by selecting M 22 in the operator menu is allocated implicitly to line 1 (L1).

You can record the fax machine number that corresponds to line 2 (L2) on your machine. This number is sent to the people you call and may also appear on the header on each page of any documents you send to them.

¾ To record the number of line 2 (L2) on your machine, press keys M 262, then enter

or modify the number.

Note: If the number for line 2 (L2) is not defined, by default it takes the value of

line 1.

Selecting the manual transmission mode line

In manual transmission mode you must always select the line (L1 or L2) to be used. To do so there is an additional selection possible in the transmission note.

Selecting:>>LINE L1 selects the line to be used for the transmission. Pressing the and

 keys switches the LINE L1 (2121) selection to LINE 2 (2121L) and vice versa.

The additional selection of the line to be used is offered in the following transmission notes:

• Single or multi-recipient transmission

• Report requested

• Transmission to a mailbox



• Mailbox report

• Re-transmission

Note: The selection of the line to be used in the transmission notes is only

offered if your machine is configured in manual transmission mode. If it is

4-15

Setting the machine

Dialling prefix

not, the selection is not offered. The default transmission line offered is line 1 (L1).

Before each automatic call, your machine may add a prefix to the numbers you dial if they have a minimum length.

This function is especially useful when your machine is installed behind a company telephone exchange:

- The internal numbers, for which the prefix is not necessary, are short numbers

(between 4 and 6 digits).

- The external numbers, for which the prefix is compulsory, are long numbers.

You may program your machine so that it adds the prefix "0" automatically to all the numbers dialed that have a minimum length.

To program the prefix

¾ Press the keys M 2522.

¾ Enter the dialing prefix associated with line L1 (2121)

Note: The dialing prefix may contain a maximum of 5 characters.

¾ Press the key or the OK key to record it.

In the same way, you may define a numbering prefix for line L2 (2121L) of your machine.

¾ Press the keys M 2523.

¾ Enter the dialing prefix associated with the line L2 (2121L).

¾ Press the key or the OK key to record it.

To modify the minimum length

¾ Press the keys M 2521.

¾ You may change the default value "10" to another value between 1 and 30.

4-16

This minimum value is common to lines L1 and L2.

Manual call pick-up without off-hooking

When a line is idle, you can pick up a line on it manually (L1 or L2) by pressing the (loadspeaker) key:

¾ Press the key.

Setting the machine

¾ Select the line in question (L1 or L2) using the  and  keys.

¾ Press the key again to confirm your selection.

Note: If a call is in progress on line L2 (2121L), only line L1 may be picked up

manually. In this case, the operation requested is performed without using the menu described.

Call monitoring

If only one call is in progress on line 1 (L1)(2121) or line 2 (L2)(2121L), the following is displayed:

L1: called number TRANS. P1

If 2 calls are in progress, the on-screen display switches back and forward between the following on the display’s 2 lines:

L1: called number TRANS. P1

and

L2: called number TRANS. P1

Stopping a call in progress

If only one call is in progress on line L1 or line L2 (2121L):

¾ Press the key.

¾ Confirm the stopping of the call in progress by pressing the key again.

This screen remains displayed for a maximum of 5 seconds.

If 2 call are in progress on line L1 and line L2:

¾ Press the key.

¾ Select the line in question (L1 or L2) using the

¾ Press the key again to confirm.

This screen remains displayed for a maximum of 5 seconds.

 and  keys.

Call reports and logs

In the transmission and reception reports, the number of the call line used is always indicated by Line 1 or Line 2.

4-17

Setting the machine

In the call logs, the Note heading always contains the number of the line used: L1 for Line 1 and L2 for line 2.

Example of a log:

** LOGS **

SID: Douglas Number : 0987654321 Date:12-12-06 14:20

Date / Time Subscriber

29-06 12;15

29-06 14;19

30-06 16;44

36495073

125649673

16/8578362

Mode Pages

NORM

PHOTO

FINE

Durat. Note

0’24" CorrectCorrect

0’56"

0’38"

Status

Correct

1 2 3 4 5 6 7

1 Date and time of the transmission or reception of the document.

2 Caller’s telephone number

3 Transmission mode (Normal, Fine, Superfine or Photo)

4 Number of pages transmitted or received

5 Call time

6 Ok result when the transmission or reception is successful, or an information code for a specific call (report, manual call, etc.)

7 List faults example.

Note: For a complete list of error codes, refer to Communication error codes

on page 7-16.

Message service and the Internet

The machine lets you send and receive documents and E-mails from numbers throughout the world over the Internet. An E-mail is an electronic message sent via the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is through an Internet service provider (ISP). The provider allows connection to the Internet and the mailbox through a telephone line.

4-18

Setting the machine

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provider (ISP),

• check that all initialization parameters correspond to those provided by the ISP,

• apply the correct settings, if needed, for the Internet connection.

Connect to the Internet via the ISP to send and receive fax-Internet or E-mails. Both operations will be performed during an Internet connection.

Initialization parameters

Configure the settings needed to identify the machine on the Internet. The ISP will provide these settings.

The parameters are divided in four categories:

• connection, identifies the dial up number, the connection identifier and the con- nection password,

• message service, defines the message service identifier, the message service password and the E-Mail address,

• servers, identifies the name of the IP address of Internet SMTP providers (send) and POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots,

• SMTP Authentication, used to activate the authentication protocol.

Access to connection and message service parameters

M 91 OK - INTERNET / SUPPLIER

¾ Select the Internet Service Provider (ISP) from the list NO ACCESS, PROVIDER 1,

PROVIDER 2, PROVIDER 3, PROVIDER 4, PROVIDER 5, PROVIDER 6 or LOCAL NETWORK and press OK. Choosing NO ACCESS disables access to Internet functions.

M 921 OK - INTERNET / INIT PROVIDER / CONNECTION

¾ Enter the CALL NUMB., press OK.

¾ Enter connection IDENTIFIER

¾ Enter connection PASSWORD, press OK.

, press OK.

M 922 OK - INTERNET / INIT PROVIDER / MESS. SERV

¾ Enter Email IDENTIFIER, press OK.

¾ Enter Email PASSWORD, press OK.

1. If the identifier has more than 16 characters, the text will automatically slide over to the

left.

4-19

Setting the machine

Access to servers parameters

Access to the authentification SMTP parameters

¾ Enter E-MAIL ADR, press OK.

M 923 OK - INTERNET / INIT PROVIDER / SERVERS

¾ Enter SMTP, press OK.

¾ Enter POP3, press OK.

¾ Enter DNS 1 (primary), press OK.

¾ Enter DNS 2 (secondary), press OK.

M 924 OK - INTERNET / INIT PROVIDER / SMTP AUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then press OK to confirm

In the PARAMETERS menu, select ID. MESS. SERV to keep the same identification parameters as the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate by pressing OK. When you select AUTHENT. SPEC., carry out the two following operations:

¾ Enter the IDENTIFIER then press OK to confirm.

¾ Enter the PASSWORD then press OK to confirm.

Sample Internet settings for the machine (56 kbps modem)

The ISP provides the following information:

CALL NUMBER: 08 60 00 10 00

CONNECTION IDENTIFIER: sg048944@wn.net

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFIER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@gofornet.com

SERVER:

SMTP mail.gofornet.com

POP mail.gofornet.com

DNS 1 103.195.014.001

4-20

DNS 2 103.195.014.002

Note: Non-functional data given by way of example.

Complete the following MENUS on the fax machine:

91 Supplier Provider 1

Connection

9211 Call numb. 0860001000

9212 Identifier sg048944@wn.net

9213 Password *****

Message service

9221 Email ID demo jt 12

Setting the machine

9222

EMAIL PASSWORD *****

9223 E-Mail adr demo2@gofornet.com

Servers

9231

9232

9233

9234

SMTP mail.gofornet.com

POP3 mail.gofornet.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

smtp authent.

9241 activation With or Without

The machine is now configured. Print the settings in order to check they have been acknowledged by pressing M, 9, 4, 5 and OK.

Settings

The settings are divided into two categories:

•the standard settings define the Internet connection type and transmission type for the documents,

•the E-mail sorting defines how received E-mails are stored.

Standard settings

The machine has settings that define:

4-21

Setting the machine

• the type and frequency of the connection to the ISP.

SET TIMES

PERIODIC

An Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pm

An Internet connection is established every 3 hours. (default value)

An Internet connection is established when requested by

ON DEMAND

IMMED. ACCESS (refer to Internet Connection on

page 4-24)

A. Automatic connection occurs within 12 minutes of the selected time.

• the type of transmission over the Internet.

IMMEDIATE

DURING CONNECTIONS

Document transmission will occur immediately at each transmission request

Transmissions will only occur at programmed connections SET TIMES or PERIODIC TYPE

Print the machine status settings at any time.

Selecting the connection type

M 941 OK - INTERNET / SETTINGS / CONNEC. TYPE

¾ Select one of the connection options form SET TIMES, PERIODIC or ON DEMAND

and press OK to confirm.

Changing the connection period (PERIODIC type)

M 943 OK - INTERNET / SETTINGS / PERIOD

¾ In PERIODIC mode, enter new connection times using means of the numerical

keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).

Changing the connection times (SET TIMES type)

M 943 OK - INTERNET / SETTINGS / TIME

¾ With the SET TIMES mode selected, use the  or  key to place the cursor under

the numeral you want to change. Enter the new connection time(s) by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

4-22

Setting the machine

Selecting the transmission type

M 942 OK - INTERNET / SETTINGS / SEND TYPE

¾ Select one of the transmission options IMMEDIATE or DURING CNX and press OK

to confirm.

Selecting the print mode for the deposit notice

M 944 OK - INTERNET / SETTINGS / DEPOSIT NOTI

¾ Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR

and press OK to confirm.

Printing the Internet settings

M 945 OK - INTERNET / SETTINGS / PRINT

These settings may also be printed together with all the other settings of the machine (refer to Printing the machine settings on page 6-17).

Mail sorting

Select the storage mode for Internet documents in the mail box:

• F@X ONLY, polls and prints E-Mails.

• PC ONLY, stores E-Mails in the mailbox for later use (no E-Mail poll),

• SHARE PC

- if your PC and fax have two different E-mail addresses, transfer all mail (or only those with attachments) to a PC,

- if your PC and fax share the same E-mail address, use the fax as a printer for E-Mails for the PC.

M 96 OK - INTERNET / SORT MESSAGES

F@X Only mode

¾ Select option F@X ONLY and press OK to confirm.

All E-Mails are polled and printed.

PC Only mode

¾ Select option PC ONLY and press OK to confirm.

The E-mails are neither polled nor printed and they may be used with a computer.

At each connection, the number of E-mails in the mailbox is displayed on the screen.

4-23

Setting the machine

Share PC mode

¾ Select option SHARE PC and press OK to confirm.

Transfer E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:

¾ Select option WITH PC TRANS. and press OK to confirm.

¾ Enter the PC E-Mail address and press OK to confirm.

¾ Select the required option from the table below and press OK to confirm.

Menu Description

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC

The fax machine polls and prints E-mails but transfers unrecognized attachments to the PC mailbox.

To use the fax as an E-Mail printer:

¾ Select option W/O PC TRANS and press OK to confirm.

¾ Select an option from the table below and press OK to confirm.

Menu Description

DELETE MAILS

E-mails read by the fax (w/o attachment) are erased after the fax has printed.

SAVE MAILS E-mails read by the fax are stored.

At each connection, the number of E-mails in the mailbox is displayed on the screen.

Internet Connection

An Internet connection is made with an ISP. It allows both document sending and reception while connected. A connection takes place the following way:

4-24

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents waiting for transmission. When sending to a computer, the transmitted fax will be received as an attachment to an E-Mail.

• Reception of all fax-Internet and E-Mails deposited in the personal Internet mailbox.

Setting the machine

Connect either immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of the machine.

Immediate connection to the Internet

There are two methods to immediately connect to the Internet:

Access through the menu:

M 93 OK - INTERNET / IMMED ACCES

Direct access:

¾ Press the key twice.

Programmed connection

An automatic connection to the Internet depends on how the machine is programmed and on the standard settings (refer to Standard settings on page 4-21).

Deactivating the Internet function

To inhibit the Internet functions:

¾ Select NO ACCESS in the ISP list and press OK to confirm.

SMS service

The button can send a Short Message Service (SMS) message to numbers all over the world. SMS permits short written messages to be sent to mobile phones or other SMS-compatible devices.

The number of characters allowed per message is dependent upon the service provider and the country you are sending the SMS from (e.g. France 160 characters, Italy 640 characters).

The SMS service is dependent upon the country and the service provider.

Note: There is a special scale of charges for the SMS service.

M 91 OK - INTERNET / SUPPLIER

SMS Parameters

This menu is used to set several options:

• automatic SMS print on reception,

4-25

Setting the machine

• beep activated during SMS reception,

• send your details activated,

• the address of the machine.

The address is only modified if several machines are installed on the line. It is used to differentiate between two machines during SMS reception.

Send the line number and machine address to your SMS contacts.

If the contact does not add their machine address, the SMS is received with address 0.

M 45 OK - SMS SERVICE / PARAMETERS

¾ Automatic print of SMS received.

M 451 OK - SMS SERVICE / PARAMETERS / AUTO PRINT

¾ Select the option WITH or WITHOUT automatic print, then press OK to confirm.

¾ Beep activated on SMS reception.

M 452 OK - SMS SERVICE / PARAMETERS / BEEP SMS

¾ Select the option WITH or WITHOUT beep on reception, then press OK to confirm.

¾ Presentation of SMS sender.

M 453 OK - SMS SERVICE / PARAMETERS / SENDER NAME

¾ Select the option WITH or WITHOUT presentation of the sender, then press OK to

confirm.

¾ Machine address.

M 454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR.

¾ Enter the machine number, then press OK to confirm.

Sending an SMS

To send an SMS to any SMS-compatible devices:

¾ Press the key.

¾ Write an SMS message using the control panel keypad.

• for the upper case letters, use the

•to move inside the data entry field, use the

× key,

 or  keys,

4-26

•to move in the text from one word to another, press the C

TRL key and one of the

navigator keys,

•to go to the next line, use the key,

•to delete a character (by moving the cursor to the left), use the

¾ Press to confirm the entry.

Í or C key.

Setting the machine

¾ Dial the number of the recipient (mobile phone or any other SMS-compatible device)

in one of the following ways:

• dial the number by means of the numerical keypad,

• enter the first letters of the recipient name,

• press the key until the required name appears (names are classified in alpha- betical order),

• press the key to display the required name. The screen displays the last person you have sent an SMS to, use the

 or  keys to select a different number.

¾ The SMS may be sent to only one person or to several people. To send an SMS:

• to only one person, press the key to confirm,

• to several people:

- press the key and enter the next person's name,

- repeat the operations as many times as required (10 people max.). Press the

key to confirm.

SENDING SMS is displayed as the SMS is being sent.

Once SENDING SMS is no longer displayed, the SMS has been sent and the recipient number is saved ( key).

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, refer to Transmission waiting queue on page 6-10.

• To check the SMS has been sent properly, print the transmission/reception log (M 52 OK - PRINT / LOGS, p. 3-7).

Erase an SMS

Proceed as follows to erase an SMS:

M 43 OK - SMS SERVICE / DELETE SMS

¾ Select the messages to erase.

M 431 OK - SMS SERVICE / DELETE SMS / SELECTION

¾ Select SELECTION using the  and  keys and press OK to confirm.

¾ Select a message using the

 and  keys and press OK to confirm.

¾ Erases messages already read.

M 432 OK - SMS SERVICE / DELETE SMS / SMS READ

¾ Select MESSAGES READ using the  and  keys and press OK to confirm.

¾ Press OK to confirm.

4-27

Setting the machine

SMS Reception

SMS read

¾ Erases all messages from memory.

M 433 OK - SMS SERVICE / DELETE SMS / ALL

¾ Select ALL using the  and  keys and press OK to confirm.

¾ Press OK to confirm.

SMS messages received are automatically printed (you can modify this setting with M 451 OK - Auto print). If you disable automatic printing, the messages are automatically

stored in the memory.

¾ Access by menus:

M 42 OK - SMS SERVICE / READ SMS

Direct access:

¾ Press key.

¾ Select READ SMS using keys

¾ Select a message using keys

¾ Scroll messages using keys

 and  and press OK to confirm.

 and .

Print an SMS

¾ Access by menus:

M 44 OK - SMS SERVICE / PRINT SMS

Direct access:

¾ Press key.

¾ Select PRINT SMS using keys

¾ Select SELECTION (to choose messages to print), NEW (to print all unread

messages) or ALL (to print all messages in memory) using keys press OK to confirm.

 and  and press OK to confirm.

 and  and

4-28

¾ Press OK to confirm.

Setting the machine

SMS Server

This menu is used to set the transmission and reception numbers of your SMS centers. They will be provided by your access provider. You can define two SMS centres, one main and one secondary. The secondary centre may only be used for SMS reception.

Access to server mode:

M 46 OK - SMS SERVICE / SERVER

Define SMS Centre 1 numbers:

M 461 OK - SMS SERVICE / SERVER / SMS CENTRE 1

Define send number:

M 4611 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO

¾ Enter the send number of the main SMS centre, then press OK to confirm.

Define reception number:

M 4612 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO

¾ Enter the reception number of the main SMS centre, then press OK to confirm.

Define SMS Centre 2 numbers:

M 462 OK - SMS SERVICE / SERVER / SMS CENTRE 2

Define reception number:

M 4621 OK - SMS SERVICE / SERVER / SMS CENTRE 2 / RECEIVE NO

¾ Enter the reception number of the secondary SMS centre, then press OK to confirm.

4-29

Setting the machine

4-30

5Directory

The fax lets you create a directory by storing subscriber records and subscriber lists.

• The machine can store up to 500 subscriber records with names and phone numbers.

• The machine can group several names to build a subscriber list with up to 32 subscribers. A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists the machine can:

• create

• consult

• modify contents

• delete

• print the directory

Creating subscriber records

For each subscriber record only name, tel or E-Mail address are required:

• NAME of your subscriber,

• TEL, and fax number of your subscriber,

• E-MAIL address, example: jones@address.com.

• FTP address, example: 134.1.22.9,

• To store data, enter an FTP address instead of an E-mail address,

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg),

• RECORD NO: this number is automatically assigned by the fax, and allows quick access to the answering machine,

5-1

Directory

• RATE: for each subscriber choose the fax transmission speed. The available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second (bps). With a good telephone connection, the highest rate of 33600 bps should be used.

If your subscriber number has both TEL and E-MAIL listed, the validation key ( or

) will determine if the document will be sent over the telephone network or Internet.

Adding a record

M 11 OK - DIRECTORY / NEW CONTACT

¾ Fill in the new record entering your subscriber’s name. Press OK to confirm.

Note: You can stop the list creation at any time by pressing .

¾ Enter the person’s fax number

and press OK to confirm.

¾ Enter the E-Mail address of your subscriber and press OK to confirm.

¾ Your subscriber’s ID number will automatically appear on the screen. To change the

number, select another free number and press OK to confirm.

¾ Select the option WITH assigned key if you want to assign a letter (shortcut key) to

your subscriber. The first available letter appears by default. Scroll through the letters by means of the

 or  keys, and press OK to confirm.

¾ If necessary, select the appropriate transmission speed to send faxes, and press

OK to confirm.

or to associate an FTP address:

¾ Do not enter the E-mail address.

¾ Enter the FTP address of the contact, then press OK to confirm (for example:

134.1.22.9).

¾ Enter the FTP user name (for example: Jones).

¾ Enter the password of the FTP user.

¾ If necessary, enter the file destination directory (when this field is not completed, the

files are stored directly under the root) of the FTP server (for example: server name / Jones).

5-2

¾ Define the attachment format (Image or PDF), then press OK to confirm.

¾ A number allocated to your contact will be automatically displayed on the

screen.This number can be modified by entering another number, then validating with OK.

1. If the machine is connected to a PABX, you may need to insert a pause for dial tone

(symbolized by the sign / in the number and entered by pressing the F1 key).

¾ Select the option WITH the associated key if you want to associate a letter (shortcut

key) with your contact. The first letter free is displayed by default. If you want to modify this, scroll through the alphabet by using keys confirm.

¾ If necessary, select the appropriate fax send rate for your contact, then press OK to

confirm.

Creating subscriber lists

A subscriber list is made from the subscriber records already stored.

For each list fill in the following lines:

• NAME of the list,

• NUMBER ASSIGNED to the list, this number is automatically assigned by the fax. It allows quick access to the answering machine,

Directory

 or , then press OK to

• LIST COMPOSITION, lists the ID numbers assigned to the subscribers’ records included in the list,

• LIST NUMBER, a number that identifies the list filed under (L).

A list may include both fax and internet numbers.

The same subscriber may be included in multiple lists.

Note: A subscriber list cannot be added to another subscriber list.

Adding a list

To add a list:

M 12 OK - DIRECTORY / NEW LIST

¾ Enter the name of the list and press OK to confirm.

Note: Cancel a list or record creation at any time by pressing . Save the list at

any time by pressing .

The empty field SUBSCRIBER 1 appears,

¾ Fill in the ID numbers assigned to the subscriber records included in this list.

5-3

Directory

¾ There are three ways detailed in the table below, to modify a list. Press OK to

confirm.

From... Procedure

¾ With the alphanumeric keypad enter the first letters of

subscriber name

your subscriber’s name and continue until the whole name is displayed on the screen.

subscriber ID number ¾ Enter the subscriber’s ID number.

subscriber directory

¾ Press key then select by means of the

 keys.

¾ Repeat the above steps for every subscriber included in the list. Press OK to

confirm.

Note: Cancel the record at any time by pressing .

¾ The list ID number will automatically appear on the screen. To change this number,

select another free number and press OK to confirm.

¾ Press to confirm your entry.

Adding or deleting a number from the list

M 13 OK - DIRECTORY / MODIFY

¾ Select the subscriber list (L) by means of the

 or  keys and press OK to confirm.

 or

5-4

Directory

¾ Press OK to display the SUBSCRIBER 1 field, and add or delete the subscriber as

shown in the table as follows:

To... Procedure

¾ Enter the subscriber ID number and confirm with OK.

add

delete

¾ Confirm the new list by pressing key .

¾ Repeat this step for each added subscriber to be

added.

¾ Use the

deleted.

¾ Press the C key to delete the number assigned to the

list.

¾ Repeat these 2 steps for each subscriber to be

deleted.

 and  keys, to select the number to be

Consulting a record or a list

¾ Press the key.

The directory appears in alphabetical order.

¾ Select the subscriber record or subscriber list (L) you want to view.

Modifying a record or a list

The directory appears in alphabetical order.

¾ Use the

press OK to confirm.

¾ Modify the line or lines in the subscriber record or subscriber list. Press OK to

confirm each change.

Note: Confirm the change by pressing key, (this will exit the directory menu).

 or  keys to select the subscriber list (L) you want to modify and

M 13 OK - DIRECTORY / MODIFY

5-5

Directory

Deleting a record or a list

The directory appears in alphabetical order.

M 14 OK - DIRECTORY / DELETE

¾ Use the

deleted and confirm with OK.

¾ Press OK again to delete.

The record or list is deleted from the directory.

 or  keys to select the subscriber record or subscribers list (L) to be

Printing the directory

The machine can print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists.

To print the directory:

The directory is printed in alphabetical order.

Importing a directory

M 15 OK - DIRECTORY

/ PRINT

5-6

The machine can import an existing directory of contacts as an electronic file. This file must be in a specific format and must not comprise more than 250 entries.

A directory is imported via electronic mail where the electronic file containing the directory is received and processed as an E-mail attachment.

Note: Importing a new directory completely overwrites any existing directory

entries.

Directory

The file structure

The electronic file containing the data in the directory must be structured into lines or records separated by a line break (carriage return). Each line must comprise of five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon).

Fields Contents

A unique identifier in the directory, up to 20 characters

Name

Fax number

E-mail address

long. This field is mandatory; the name should not include the field separator character.

Your contacts’ fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). For contacts who only receive E-mails, this field may be left empty.

Your contacts’ E-mail address. Can be up to 80 characters long, but must not include the field separator character. Any other characters may be used in this field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is

Shortcut key

associated with a specific contact and enables quick selection. This field can be left blank.

The fax transmit speed over the PSTN. If you do not

Speed

specify a value, the default speed is the maximum speed. This field may be left blank if all fax transmissions are handled by a fax server.

Note: Enter at least one value in the Fax number or E-mail address fields. To

enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;jsmith@isp.co.uk;J;8

Jones;01987654321;@;8

O'Connor;0123469874;d.oconnor@hello.net;U;8

Note: @ alone is the indication that no associated key is assigned to the entry.

5-7

Directory

The rate is coded on a number, see the following board:

Rate Code number

600 7

1200 6

2400 5

4800 4

7200 3

9600 2

12000 1

14400 0

33600 8

Note: Enter the field separator character, even if one or more of the fields are left

blank. In the above example, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key.

Procedure

To import a directory:

M 17 OK - DIRECTORY

¾ Select WITH to authorize the importation of a directory.

¾ Create a directory on a PC in a file with a structure as set out above. In order to be

recognized as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

¾ Create an E-mail addressed to the fax E-mail address, attach the file to it, and send

the message via the mail server.

¾ The fax will receive the E-mail containing the directory when it connects to the mail

server, and will automatically import the attached file into its directory.

¾ Repeat the procedure as many times as required, for instance to update all the

LAN faxes on the network with the same directory.

Note: Importing a new directory completely overwrites any existing directory

entries on the machine. Once the machine has a complete directory, disable the importing feature in order to protect the data already on the machine.

/ IMPORT

5-8

To disable importing:

Directory

¾ Select WITHOUT to prevent users from importing a directory.

Exporting a directory

The machine may also export a directory as a text file, and send it to any mail client (be it PC or fax based), in the form of an E-mail attachment entitled directoryxxx.csv.

To export the directory:

¾ Key in the E-mail address of the PC or other fax machine to receive the exported

directory.

¾ Confirm by pressing OK.

¾ Repeat the procedure as many times as required, for instance to update all fax

machines or send the same file to several PC users on the local network.

M 17 OK - DIRECTORY

M 18 OK - DIRECTORY

/ IMPORT

/ EXPORT

5-9

Directory

5-10

6 Operation

Sending

Faxes sent over the telephone network are sent from the machine’s document feeder or from memory.

Documents sent over the Internet are first stored in memory and sent at the time of Internet connection.

Over the telephone network: all fax transmissions are in black and white.

Over the Internet: transmissions are either black and white documents (TIFF format)

or color documents (JPEG format).

Document positioning

Scanner

¾ Place the original

documents in the document

Paper guide

Note: If you do not position the original documents face down, the addressee

will receive a blank page.

feeder:

- face down,

- first page under the stack.

¾ Set the paper guide to the

document width.

¾ When the original

documents have been scanned, remove them from the document output tray.

6-1

Operation

Note: You can also dial the fax number before positioning the originals on the

document feeder.

Choosing the resolution/contrast

Resolution

There are 4 modes for document transmission.

The mode choice depends on the type of document to be transmitted:

• NORMAL mode. To be used for good quality documents, without drawings or small details,

• FINE mode, symbolized by FIN at the bottom of the display screen. To be used for documents with drawings or small characters,

• SUPER FINE mode, symbolized by SFIN at the bottom of the display screen. To be used for documents with very fine or small character drawings,

• PHOTO mode symbolized by PHOTO at the bottom of the display screen. To be used for photographic documents.

To select the resolution mode:

¾ Press the key as many times as necessary to select the required mode. A

on the screen shows the current mode.

Note: Normal mode is assumed if no other mode is selected.

Contrast

Adjust the contrast if the document is too light or too dark. If the document is light, increase the contrast and if it is too dark, reduce the contrast.

To set the contrast:

¾ Press as many times as necessary to adjust the contrast.

Dialling

From the directory

Dialling alphabetically

¾ Enter the subscriber’s name with the alphanumeric keypad, until the name is

complete.

 icon

6-2

Operation

Assigned number dialling

¾ Press key

The machine lists the subscribers records and lists in the Directory in alphabetical order.

then

Use the

 and  navigator keys to scroll through the subscribers available and choose

the required subscriber or subscriber list.

¾ Press the key.

¾ Press the letter assigned to the subscriber (refer to M 11 OK - Directory / New

contact on page 5-2). The screen displays the corresponding name.

¾ Enter the subscriber or subscriber list assigned number.

The screen displays the name of the subscriber or subscriber list assigned to this number.

From the redial key

The last ten numbers dialed are stored in memory.

For a fax number (Tel in the Directory)

¾ Press the key.

The screen displays the last number called.

¾ Use the

 and  navigator keys to select the desired number.

For an E-mail address

¾ Press the key and then .

The screen displays the last E-mail address used.

¾ Use the

 and  navigator keys to select the desired E-mail address.

To multiple numbers

Send a document simultaneously to multiple call numbers.

Note: This may be achieved only if the machine is configured to send from the

memory (refer to Document feed type on page 4-4).

6-3

Operation

¾ Enter the fax or E-mail address, or use the Directory or key (refer to above

paragraphs).

¾ Press the key and enter the number of the second subscriber or second

subscriber list.

¾ Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers

or subscriber lists).

¾ Press OK, or to confirm the last addressee depending on the required

operation.

Transmission over the Public Switched Telephone Network (PSTN)

Immediate transmission

¾ Position the document (refer to Document positioning on page 6-1).

¾ Enter the fax number or choose the dialling mode (refer to Dialling on page 6-2)

then press . The "Line" icon flashes during the call phase. When both faxes are in communication the "Line" icon remains lit.

¾ At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

To delay the transmission time:

¾ Position the document (refer to Document positioning on page 6-1).

¾ Select M 31 OK

¾ Enter the fax number or choose the dialling mode (refer to Dialling on page 6-2) and

confirm with OK.

¾ Enter the new time and confirm with OK.

- FAX / TRANSMISSION.

6-4

¾ Adjust the contrast and confirm by pressing OK.

¾ Select the feed type, FEEDER or MEMORY and confirm with OK (refer to

Document feed type on page 4-4).

¾ Enter the number of pages before transmission and confirm with OK.

¾ Confirm postponed transmission by pressing the

key.

The document is stored and will be sent at the new time.

Transmission with auto redial

Monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

This function allows the user for example:

• to listen if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission,

• to monitor the communication progress in case of uncertain numbers, etc.

To monitor the line manually:

¾ Place the document in the fax feeder.

Operation

¾ Press

¾ If necessary, set the sound level with navigator  or  keys.

¾ If not already done, enter the fax number (or refer to From the redial key on

page 6-3 to call back the last fax number).

When you hear the remote fax tone, the line is clear and you can start the transmission.

¾ Press to start the document transmission.

If the machine is set to print a transmission report (refer to Main settings on page 4-2), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Rerouting

Reroute faxes received to a directory contact by setting and then activating the fax reroute address.

Activate rerouting

M 3911 OK - FAX / FAX FORWARD. / REROUTING / ACTIVATION

¾ Using the keys

or  within the navigator select option 3911 WITH.

¾ Press OK to confirm.

Note: If the function WITHOUT is selected, menus 3912 and 3913 will not be

included in the functions overview, when it is printed out.

6-5

Operation

Set the re-direction contact

M 3912 OK - FAX / FAX FORWARD. / REROUTING / CALL NUMBER

¾ Using the

 and  navigator keys, select the fax number from the directory (if the

directory is empty the display will show DIRECTORY EMPTY). Enter the fax number manually or store the name and related number in the directory (refer to Adding a

record on page 5-2).

Note: Forward a fax to an E-mail address stored in the directory if the fax is not

available. The Fax will then be sent as an attachment in the pre-defined file format (see p. 4-10 for the configuration of the attachment files format).

M 3913 OK - FAX / FAX FORWARD. / REROUTING / COPY

¾ Using the

 and  navigator keys, select the COPY option (local printout of the

information relayed to your system) either WITH or WITHOUT.

¾ Press OK to confirm.

Note: E-mails can only be relayed to E-mail addresses. Landlines can not relay

E-mails to fax machines.

Tx forwarding

This function is used to configure the machine so that any document transmitted (by fax or to an E-mail address) is also sent to a third party. The recipient will be selected from the entries in the machine’s directory. It may be a fax machine number, an E-mail address or an FTP address.

M 3921 OK - FAX / FAX FORWARD. / TX FORWARD. / ACTIVATION

¾ Using the

 and  navigator keys, select WITH or WITHOUT and press OK to

confirm.

Note: If you choose WITHOUT, menu 3922 won’t be displayed.

M 3922 OK - FAX / FAX FORWARD. / TX FORWARD. / CALL NUMBER

¾ Select the recipient from the directory and confirm by pressing OK.

¾ The function is active and from now on any documents transmitted will have a copy

sent to the selected recipient.

¾ The transmission mode to the copied recipient depends on the type of short

numbers in the directory:

6-6

Operation

• If the short number is a telephone number or a mixed number (tel + E-mail or tel + FTP) the copy will be sent by fax to the recipient’s telephone number.

• If the short number is an E-mail address or an FTP number, the copy will be sent in IP mode to the recipient’s E-mail or FTP address.

Note: The Tx forwarding function does not operate in charger mode or in PC Kit

mode.

Transmission over the Internet

Sending a black and white document to an E-Mail address

¾ Position the document (refer to Document positioning on page 6-1).

¾ Press the key and enter the recipient’s E-mail address,

or choose the dialling mode (refer to Dialling on page 6-2).

¾ Adjust the contrast and the resolution if necessary (refer to Choosing the

resolution/contrast on page 6-2).

¾ Press the key. The document is scanned and stored in memory, it will be sent at

the time of Internet connection.

For PC users, an E-mail will be received with the fax as an attachment in TIFF format.

If the receiver has an Internet fax, a paper fax is printed.

Sending a color document to an E-mail address

¾ Position the document (refer to Document positioning on page 6-1).

¾ Press the key and enter the addressee’s E-mail address,

or choose the dialling mode (refer to Dialling on page 6-2).

¾ Adjust the contrast and the resolution if necessary (refer to Choosing the

resolution/contrast on page 6-2).

¾ Press the key. The document is scanned and stored in memory, it will be sent at

the time of Internet connection.

For PC users, an E-mail will be received with the fax as an attachment in JPEG format.

If the receiver has an Internet fax, a paper fax is printed.

6-7

Operation

Sending a typed message to an E-Mail address

Send a typed message to an E-mail mailbox and add a scanned document as an attachment.

Access through the menu:

M 95 OK - INTERNET / E-MAIL

Direct access:

¾ Press the key

Then, to send to E-mail address:

¾ Enter the addressee’s E-mail address or choose the dialling mode (refer to Dialling

on page 6-2).

¾ Enter the address to whom you want to send a copy of the document (CC:), and

press OK to confirm.

¾ Enter the object for mail (80 characters max.) and press OK.

¾ Enter the text with the alphabetical keypad (100 lines of 80 characters) and

press OK to confirm.

The keypad has the following editing features:

•for capital letters, use key Shift (key ×),

•to move within the data entry field, use the

or  keys,

•to erase a character on the right of the cursor (without moving the cursor), use the

Í or C key,

•to move through the text, press the key and one of the navigator keys,

•to go to the next line, use the key.

Then, either:

¾ Send the typed mail directly. Press OK, the mail is stored in memory and will be sent

at the next Internet connection. The subscriber will receive an E-mail.

¾ Add an attachment (scanned document):

- Place the document to be attached in the sheet-fed scanner (face down).

- Press the key.

-Select B&W SCAN or COLOR SCAN by means of the

 or  keys depending on

the document and press OK to confirm.

6-8

- If needed, set the contrast with the

 or  keys and press OK to confirm.

The document is scanned and the mail is stored in memory. They will be sent at the next Internet connection. The recipient will receive an E-mail with an attached document.

Operation

Scan to FTP (depending on model)

Scan TIFF, JPEG and PDF files to an FTP server, for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the password.

Note: This function is programmed by default on the F2 key.

Deposit a file in an FTP server

¾ Position the document (refer to Document positioning on page 6-1).

¾ Select M 872 OK - ADVANCED FUNCTIONS / SCAN TO / SCAN TO FTP or press

the F2 key then press the OK key.

Note: The F2 key is configured by default with the Scan to function. (See p. 6-18

if key needs reprogramming.)

¾ Enter the FTP address of the server or select it from the directory by pressing the

key.

¾ Enter the name of the FTP user (operation prohibited when the address is in the

directory).

¾ Enter the password of the FTP user (operation prohibited when the address is in the

directory).

¾ Press OK to confirm.

¾ Select B&W SCAN to send a document in black and white or COLOR SCAN to send

a document in color. Press OK to confirm (this setting may be changed at any time during the send procedure with the color key).

¾ Enter the name of the attachment and press OK to confirm.

¾ If necessary, change the attachment format: PDF or IMAGE and press OK to

confirm.

Multi-contact sending

For Multi-contact sending, create a group which only contains FTP addresses.

Follow the procedure for sending to a single address, but select the FTP address group in the directory.

6-9

Operation

Transmission waiting queue

Obtain a summary of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

• consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number. Documents may have the following status:

- TX: transmission,

- REL: relay,

- DOC: in deposit,

- POL: polling,

- MBX: send to mailbox,

- PMB: mailbox polling,

- TR: ongoing commands,

- CNX: Internet connection,

- NET: Internet transmission,

- SMS: SMS transmission,

• immediately perform a transmission from the waiting queue,

• print a document in storage, waiting to be transmitted or in deposit,

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the document: transmission from memory, delayed

transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in memory),

6-10

• cancel a transmission request in the waiting queue.

Immediately perform transmission from the waiting queue

M 61 OK - COMMANDS / PERFORM

¾ Select the document in the waiting queue and press OK to confirm or to

immediately perform the selected transmission.

View or modify the waiting queue

M 62 OK - COMMANDS / MODIFY

¾ Select the required document from the queue and press OK to confirm.

¾ Modify the document settings and press the key to confirm.

Deleting a transmission on hold

M 63 OK - COMMANDS / DELETE

¾ Select the required document from the queue and press OK to confirm.

Printing a document in waiting or in deposit

¾ Select the required document from the queue and press OK to confirm.

Print the waiting queue

M 65 OK - COMMANDS / PRINT LIST

Operation

M 64 OK - COMMANDS / PRINT

A document called ** COMMAND LIST ** is printed.

Cancelling a transmission in progress

Cancelling a transmission in progress is possible for both a single call number or a multi-call number.

• For a single call number transmission from memory, the document is erased from memory.

• For a multi-call number, only the call number in progress is erased from the transmission queue.

To cancel transmission in progress:

¾ Press the

Press the

¾ Press the key to confirm cancellation in progress.

If the machine is set to print a transmission report (refer to Transmission report on page 4-4), it will indicate that the communication was cancelled by the user (User Break).

key. key a second time to confirm.

6-11

Operation

Reception

Document reception over the Internet is automatic at each Internet connection.

Reception of all documents over the telephone network is done one at a time at fax reception.

Reception over the Public Switched Telephone Network (PSTN)

Fax reception depends on the parameter settings of the machine.

Reception over the Internet

Reception is automatic at each Internet connection.

Incoming documents other than fax files (Word processing files, CAD, etc.) can not be opened by the fax. These documents can be opened by the F@X to Fax subscription service, computer or automatic transfer (refer to Mail sorting on page 4-23).

6-12

Xerox FaxCentre 2121, FaxCentre 2121L User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

1 Safety & Environment

2 Installing your machine

3 Getting started

4 Setting the machine

5Directory

6 Operation