Xerox F2121L, F2121 User Manual

F2121/F2121L Network Installation Kit

User Guide 1 Guide Utilisateur 37 Manual del Usuario 73

LICENSE AGREEMENT FOR THE SOFTWARE

DEFINITION

The Software designates the programs and its associated documentation.

GRANT OF LICENSE

- This license authorises software use for the personal computers. You only have the right to use the software for printout on a single multi-function terminal. You cannot loan or cede the right to use the Software to a third party.

- You are authorised to make one backup copy.

- This license is non-exclusive and non-transferable.

OWNERSHIP

The manufacturer retains ownership of the Software. You only have ownership of the CD-ROM. You may not modify, adapt, decompile, translate, create a derivative product, lease or sell the Software or the documentation. All rights not explicitly granted are reserved by the manufacturer.

TERMINATION

This license shall remain valid until it is terminated. You may terminate the license by destroying the program and the documentation along with any copies thereof. This license shall be terminated automatically if you do not respect the terms of this license agreement. In case of termination, you agree to destroy all the copies of the program and the documentation.

WARRANTY

The Software is provided on an "as is" basis, with no explicit nor implied warranties, including but not limited to implied warranties of merchantability and fitness for a particular purpose. The user shall be liable for all risks involving the results and performance of the Software. If the program should prove defective, all the repair and restoration expenses shall be at the user’s expense. The license holder nonetheless has the following warranty: The CD-ROM on which the Software is recorded will be free of material or manufacturing defects under normal use and operating conditions for a duration of ninety (90) days from the date of delivery that appears on your receipt. If a defect on the CD-ROM occurs following an accident or improper use, the CD-ROM will not be replaced under the terms of this warranty.

LIABILITY

The only responsibility of your dealer and your only recourse is the replacement of any CD-ROM that do not meet the terms of the warranty, and which have been returned with a copy of your receipt. Neither the manufacturer nor any other party involved in the creation, development, sale or delivery of this program shall be held liable for any damages whatsoever, be they direct, indirect or immaterial including, but not limited to, the loss of information, time, operations, revenue, or customers arising out of the use or inability to use this program.

EVOLUTION

In our constant efforts to improve the program, the manufacturer reserves the right to modify the characteristics of the Software without prior notice. If the product evolves, your license does not give you the right to free upgrades.

JURISDICTION

This Agreement is governed by the laws of France. Any litigation arising from the interpretation or execution of this license shall be submitted to the Paris Tribunal.

Due to the on-going evolution in technology, the manufacturer reserves the right to modify the technical characteristics indicated for this product, at any time and with no prior notice, and/or discontinue production of this product. All brand and product names may be registered trademarks of their respective holders and are hereby acknowledged.

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TABLE of CONTENTS

INTRODUCTION ........................................................................... 5

ETTING UP THE F2121/F2121L FOR NETWORK PRINTING .............................. 6

Required configurations .......................................................................................................................................7

Quick Network setup (Auto) ................................................................................................................................7

Quick Network setup (Manual IP) .......................................................................................................................7

SETTING UP THE CLIENT PC FOR NETWORK GDI OR PCL PRINTING ...................... 8

Installing the software on your PC .......................................................................................................................8

Installation of a network printer .........................................................................................................................14

Removing the software from your PC ...............................................................................................................16

SETTING UP THE CLIENT PC FOR NETWORK POSTSCRIPT 3 PRINTING (POSTSCRIPT® LEVEL 3 LANGUAGE EMULATION)

SING PS PRINTING WILL ALLOW SMOOTHER JOB RECOVERY ...........................17

Adding a network port (if you do not already have one available) ....................................................................17

Installing PS Driver ............................................................................................................................................22

INSTALL INSTRUCTIONS FOR WINDOWS SERVER 2003 .................................24

How to Add a Port on the Windows 2003 Server ..............................................................................................24

Procedure 1 - Creating a Companion Pro Monitor Port Type ................................................................. 24

Procedure 2 - Adding a Companion Pro Monitor Port for the printer ..................................................... 26

Procedure 3 - Adding PCL or GDI Version of FaxCentre 2121 Printer on the Server............................ 27

Optional Procedure 4 - Adding a Postcript Printer on the Server ............................................................ 30

On client PC .......................................................................................................................................................31

Connecting to the printers created on the Server ..................................................................................... 31

NETWORK CONFIGURATIONS .............................................................33

Cable Modem or Corporate Internal Mail Server ..............................................................................................33

Network Setup (Auto) ........................................................................................................................................34

Network Setup (Manual IP) ...............................................................................................................................35

TROUBLESHOOTING ......................................................................36

Printing does not work .......................................................................................................................................36

TECHNICAL CHARACTERISTICS ...........................................................36

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INFORMATION

ACITS LPR Remote Printing is a registered trademark of the University of Texas, Austin, Texas,USA.

Microsoft® , Windows® 98, Windows® Millenium, Microsoft® Windows® 2000, Windows® XP and all Microsoft® products indicated in this document are trademarks of the Microsoft Corporation registered and/or used in the United States and/or other countries.

PCL is a registered trademark of Hewlett Packard

PostScript is a registered trademark of Adobe Systems Incorporated.

All other product marks and names indicated in this document for example or information are registered trademarks of the respective manufacturers.

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INTRODUCTION

The print driver described in this manual allows you to install and use the machine you have purchased with this networkconnectable Network kit as a standard printer on your local network.

Your multifunction terminal can also print in PCL via LAN.

and SG Script 3 (Postscript® Level 3 language emulation) formats

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ETTING UP THE

PRINTING

F2121/F2121L

FOR NETWORK

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REQUIRED CONFIGURATIONS

Your PC must have at least the following characteristics:

A processor of:

• 500 MHz for Windows 98SE;

• 800 MHz for Windows Me, 2000SP3;

• 1 GHz for Windows XP (Home and Pro).

RAM of:

• 128 MB minimum for Windows 98SE, Me and 2000SP3;

• 192 MB minimum for Windows XP (Home and Pro).

•CD-ROM drive;

• a network port or USB connector;

• 600 MB free disk space for installation.

QUICK NETWORK SETUP (AUTO)

• Select M2531, then OK.

• Select «Automatic» using arrow button and hit OK.

• Select «IP Address» M2532 and hit OK. Record this IP Address for use during Postcript Installation.

Note: For more details, see «Network Setup (Auto)» section, page 34.

QUICK NETWORK SETUP (MANUAL IP)

• Select M2531, then OK.

• Select «Manual» using arrow button and hit OK.

• Select «IP Address» M2532 and hit OK. Enter the IP Address you wish to use.

Note: For more details, see «Network Setup (Manual IP)» section, page 35.

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SETTING UP THE CLIENT PC FOR NETWORK GDI OR PCL

PRINTING

Note: Once the installation of the Network print driver has been completed (from the CD-Rom), please

refer to "Postscript" section (Page 22) in order to install PostScript print driver.

INSTALLING THE SOFTWARE ON YOUR PC

Under Windows 98SE/ME/2000/XP

Turn on your PC. Open an ADMINISTRATOR session except for 98SE and ME environments.

 Open the CD-ROM drive, insert the installation CD-ROM and close the drive.  The installation procedure starts automatically (Autorun).

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 A window COMPANION SUITE PRO LM is displayed

 Position your cursor on INSTALL PRODUCTS and left-click.  The Install Products screen is displayed.

 Place your cursor on ALL PRODUCTS and left-click.

Note: The A

LL PRODUCTS installation procedure copies all the software required for running the Companion Suite Pro

kit onto your hard disk, i.e.:

- Companion Suite Pro (Fax and SMS communication software, Scanner software, etc.),

- PaperPort

- Omnipage. You may already have a version of one of the programs which are on the installation CD-ROM. In this case, use the C firm your selection.

USTOMIZED installation, select the programs you want to install on your hard disk and con-

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Note: The following two screens are only displayed if your version of Windows Installer is prior to 2.0.

The installation continues and a screen displays a progress bar.

You can interrupt installation by clicking the S

TOP THE INSTALL button.

After a search and analysis phase of the components on your PC and the multifunction terminal, you must restart your PC for the applications to run.

Click OK.

 When your PC has reinitialized, the InstallShield Wizard displays a progress bar.

You can stop the procedure at any time by clicking the C

ANCEL button.

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 The wizards stops and the welcome screen is displayed.

 Click NEXT to start installation of the COMPANION SUITE PRO kit on your PC.  Before copying files onto your hard disk, you must accept the license contract shown. Use the scroll bar to read the

contract fully.

 Click YES.

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 The final installation is ready to be run.

 Click INSTALL.  A window shows you how far installation has progressed.

 Companion Suite Pro has been installed on your PC.  In the next displayed screen, click CONTINUE to copy the utilities and programs which accompany the kit

(PaperPort SE and Omnipage SE).

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 At the end of the installation you must restart your PC for the system files to be updated.

 Make your selection and click FINISH.

Your "Companion Suite Pro" kit has been successfully installed on your PC.

 You can start your multifunction terminal's management software by selecting PROGRAMS > COMPANION SUITE

> COMPANION SUITE PRO LM2 > COMPANION - DIRECTOR from the START menu or by clicking the COMPANION

- DIRECTOR icon on the desktop.

Important: If you have a firewall installed, this will ask you, when

the PC is restarted after installation, whether you want to authorize the MFServices application to access the network. Click Yes or Authorize (depending on your firewall) to authorize MFServices.exe to access the network. NB: Windows XP with Service Pack 2 and above has a firewall installed by default

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INSTALLATION OF A NETWORK PRINTER

Note: Companion Suite Pro LM2 must be installed to carry out this operation.

 Run the application by selecting PROGRAMS >COMPANION SUITE > COMPANION SUITE PRO LM2 > INSTALL

NETWORK PRINTER from the START menu.

 Click NEXT to run the installation procedure

The following screen shows the list of compatible devices detected on the network.

You can carry out a new search on the network by clicking the R

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EFRESH button.

Note: It is possible that a device may not be shown in the list. In this case, click the NOT IN THE LIST button. The fol-

lowing window is displayed :

Enter the IP address or the NetBIOS name of the device you want to add. You can test the connection between the PC and the device by clicking the T

EST button. Click OK.

 Select the device you want to add from the list. Click NEXT.  Depending on the configuration of your terminal, select the print language, PCL or GDI_RL. Click NEXT.  The following window lists the different properties of the printer about to be installed. Click NEXT.

 A window showing that installation was successful is displayed. Click Finish.

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REMOVING THE SOFTWARE FROM YOUR PC

 Run program deletion by selecting PROGRAMS >COMPANION S UITE > COMPANION SUITE PRO LM2 > UNINSTALL

from the START menu.

 A preparation screen is displayed.

 Select REMOVE to delete all files or MODIFY to choose which files (drivers or applications) you want to delete.

Click N

EXT.

 A confirmation screen is displayed. Confirm by clicking OK.

 A screen displays a progress bar.

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 At the end of the procedure, you must restart your system. Close all running programs, select YES, I WANT TO

MY COMPUTER NOW and click FINISH.

RESTART

SETTING UP THE CLIENT PC FOR NETWORK

OSTSCRIPT 3 PRINTING

P (POSTSCRIPT® LEVEL 3 LANGUAGE EMULATION)

USING PS PRINTING WILL ALLOW SMOOTHER JOB RECOVERY

Printer port setup in Windows 2000 and XP necessitates administrator rights.

ADDING A NETWORK PORT

(IF YOU DO NOT ALREADY HAVE ONE AVAILABLE)

A printer port is the interface through which your computer communicates with the terminal. If you want to print over a network, you must add a new network port for the terminal. When you use the print server setup, the port is added only on the print server, which must be running Windows 2000, 2003 Server or XP.

The procedures for adding a network port for the RAW and LPR protocols are described in the table below. The first steps are identical for the two protocols.

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RAW protocol LPR protocol

To finish installation of Network GDI driver go to:

 Select START>SETTINGS>PRINTERS. In the PRINTERS window, double-click on the ADD

PRINTER icon.

 The ADD PRINTER WIZARD screen appears.  Click on NEXT.

 Select LOCAL PRINTER, and make sure that the AUTOMATICALLY DETECT AND INSTALL MY

PLUG-AND-PLAY PRINTER box is unchecked. Click on NEXT.

 Select CREATE A NEW PORT and the STANDARD TCP/IP PORT option in the Type field. Click

on N

EXT.

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RAW protocol LPR protocol

 Click on NEXT.

 Enter the IP address or NetBios name of the terminal in the first field. You can modify the name

characterizing the port in the second field, if you wish. Click on N

Note: remember this port name for adding the printer later on.

EXT.

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RAW protocol LPR protocol

 The window indicates that the device has

not been recognized by Windows. Click on N

EXT.

 Click on FINISH to complete the addition of

the port.

 The window indicates that the terminal has

not been recognized by Windows. Select C

USTOM, then click on SETTINGS...

 Select LPR and enter AUTO in the QUEUE

NAME field, then click on OK.

 Click on CANCEL.

Note: Do not enable SNMP.

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RAW protocol LPR protocol

 You can now install the driver on this

newly-added port. See chapter Installing PS Driver, page 22.

 Click on NEXT.

 Click on FINISH to complete the addition of

the port.

 Click on CANCEL.

 You can now install the driver on this

newly-added port. See chapter Installing PS Driver, page 22.

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INSTALLING PS DRIVER

 Connect to the Adobe website, click on DOWNLOADS tab and search for ADOBE POSTSCRIPT3

 Click on UPDATE then click on WIN link.  Select "Adobe Universal PostScript Windows Driver Installer 1.0.06-English" and click on PROCEED TO

DOWNLOAD

the file (winsteng.exe) on your hard disk.

 Double-click on the downloaded file to start the installation of the PS driver.  The ADOBE POSTSCRIPT DRIVER INSTALLER screen appears. Click on NEXT.  The text of licence appears. Click on ACCEPT.  The PRINTER CONNECTION TYPE screen appears. Select IT IS DIRECTLY CONNECTED TO YOUR COMPUTER (LOCAL

PRINTER

) option (Select this option in spite of the fact that your printer is connected to the network). Click on NEXT.

 The LOCAL PORT SELECTION screen appears. Select the "STANDARD TCP/IP PORT" created previously (See

chapter Adding a network port (if you do not already have one available), page 17) and Click on N

EXT.

 The SELECT PRINTER MODEL screen appears. Click on BROWSE.  The BROWSE FOR PRINTER screen appears. Select CD-Rom reader. Search the file from DRIVERS\PPD\ folder and

choose your language.

 Click on OK to valid your choice.  Select MFF 18-20 PS and click on NEXT.

 Select the SHARED option and fill in the SHARE NAME field with the desired printer name.

Note: if you are installing this driver on a server you must select S

HARED.

 In the bottom field, select all the operating systems that will be sharing this printer, then click NEXT.

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 The Screen below appears if you chose a name longer than 8 characters or not composed of a single continuous

string. Do not worry about this message, just click Y

ES.

 The PRINTER INFORMATION screen appears.

You must answer two questions:

- D

O YOU WANT TO USE THIS PRINTER AS YOUR DEFAULT PRINTER ? Select YES if you would like to use this printer

as your default printer (Note: You can define this printer as your default printer from S menu).

- W

OULD YOU LIKE TO PRINT THE TEST PAGE ? Select YES to print the test page.

Click on N

EXT.

TART>SETTINGS>PRINTERS

 The SETUP INFORMATION screen appears.  Click on INSTALL. The installation procedure begins. Follow instruction on the screens.

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NSTALL INSTRUCTIONS FOR

On Windows 2003 Server, follow the steps below to install the Port and/or drivers on the server. Carrying out this procedure on other Windows operating systems is also possible but you may not be able to benefit from all Companion Suite Pro LL features.

HOW TO ADD A PORT ON THE WINDOWS 2003 SERVER

Note: before you start, make sure you have the IP address of the printer available.

INDOWS SERVER

2003

Procedure 1 - Creating a Companion Pro Monitor Port Type

1. Insert the COMPANION SUITE PRO CD into the CD-ROM drive. The COMPANION SUITE PRO window

is now displayed. Click on the

2. On the Start Menu, select Printers and Faxes.

3. When P

RINTERS AND FAXES screen is displayed, select FILE -> Menu and then select SERVER

PROPERTIES.

EXIT hotlink to close the window.

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4. On the PRINT SERVER PROPERTIES window, click on the PORTS Tab. Select ADD PORT.

5. Click on N

EW PORT TYPE button and create a new port type.

6. Click on BROWSE and navigate to root directory of CD Drive.

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7. Click OPEN.

8. Then click OK on the next screen.

Procedure 2 - Adding a Companion Pro Monitor Port for the printer

1 Select the COMPANION SUITE PRO LM TCP/IP MONITOR port.

2. Click N

EW PORT button.

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3. The ADD RAW TCP/IP PORT window is now displayed.

4. Fill in the following information:

a. Desired Name of the Port - Note: Remember this port name for adding the printer later on, b. IP address of your printer, c. click OK button.

5. Click on the C

6. Click on the C

LOSE button. LOSE button.

Now that you have created a port on the server, you need to add a printer and attach it to this port.

Procedure 3 - Adding PCL or GDI Version of FaxCentre 2121 Printer on the Server

1. On the Server PC, select START -> PRINTERS AND FAXES. The PRINTERS AND FAXES window is now

displayed.

2. Click on A

DD A PRINTER.

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3. Click on NEXT and go to the next screen.

4. Select the L

5. Click on U

OCAL PRINTER ATTACHED TO THIS COMPUTER radio button. Click on the NEXT button.

SE THE FOLLOWING PORT and Select the Newly created port from the dropdown menu.

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6. Select the desired driver (GDI = Laser Pro LM or PCL = Laser Pro LM PCL) and click on NEXT.

Note: the PCL driver is recommended, because it is more efficient and has better error recovery.

7. Enter a Printer Name or keep the default name that appears in the P

button.

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RINTER NAME: field. Click NEXT

8. Select the SHARE NAME: radio button if you are sharing this printer. Enter the Name of the Printer

on the screen below as shown or keep the default name that appears in that field. Click on the N

EXT

button.

9. You can describe the location of this printer which might be useful to other users. See screen below

for information.Note that you may enter comments or leave it blank. Click on the N

EXT button.

10. Select the Y

ES radio button to print test page.

Note: Save this test page as you will need the Printer and Server names from this sheet when you add a printer on the client PC. Click the N

11. On the last screen click F

INISH button to complete the steps needed to attach a printer to the drivers

EXT button.

on the Windows 2003 Server.

Optional Procedure 4 - Adding a Postcript Printer on the Server

See Installing PS Driver - page 22.

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