Xerox 480cx User Manual

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XERO X

WorkCentre 480cx

Color All in One

Xerox Corporation

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©19 99 by Xerox corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinaft er granted. Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation.

Xerox and all Xerox products mentioned in this publication are regi stered trademarks of the Xerox Corporation and used by Xerox Canada Ltd. as a registered user.

Windows companies are also acknowledged.

Publication number: 701P99757

is a trademark of Microsoft Corporatio n. Pro ducts and trademarks of other

ABLE OF CONTENTS

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Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

1. Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Set Up Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Control Locations and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Choosing a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Setting Up Your M achine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Document Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Paper Exit Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Document Exit Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Telephone Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Extension Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

PC Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

AC Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Storing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20

Using the Automatic Paper F eeder . . . . . . . . . . . . . . . . . . . . . . . 1-20

Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

Using the Manual Paper Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

Paper Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28

Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28

Guidelines for Special Paper and ot her Media . . . . . . . . . . . . . . . . . . . .1-30

Installing Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

Overview of WorkCentre 480cx Drivers . . . . . . . . . . . . . . . . . . . . . . . 1-32

Software Included With the WorkCentre 480cx . . . . . . . . . . . . . . . . . . 1-32

Software Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-33

In Windows 3.x, Windows 95/98, or Windows NT 4.0 . . . . . . . . . 1-33

Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-34

Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-36

System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-38

Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38

Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-39

Arrange Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-41

iii

Clean Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

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Select Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Setting the Clock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-45

Setting the System ID (Your N umber and N ame) . . . . . . . . . . . . . . . .1-46

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-48

To Print Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50

User Options (System Data) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-51

Setting an Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-51

Selectable Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52

2. Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

3. Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Options for Sending a Fax Using the WorkCentre 480cx . . . . . . . . . . . . . 3-1

Manual Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Preparing Documents for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Sending a Fax Using a One-Touch Number . . . . . . . . . . . . . . . . . . . . . 3-4

Sending a Fax Using a Speed D ial N umber . . . . . . . . . . . . . . . . . . . . .3-5

Sending a Fax Using Group Dialing

(Multi-Address Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Sending a Fax After Talking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Canceling a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Confirming a Transmis sion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Memory Transmission (Broadcasting) . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Adding Documents To a Standby Operation . . . . . . . . . . . . . . . . . . . .3-14

Canceling a Standby Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Configuring Automatic Dialing Features . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

One-Touch Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Storing a N umber for One-Touch Dialing . . . . . . . . . . . . . . . . . . . 3-16

Dialing a One-T ouch Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Storing a N umber for Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . 3-19

Dialing a Speed-D ial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Group Dialing (for Multi-Address Transmission) . . . . . . . . . . . . . . . . . 3-20

Storing One-Touch or Speed D ial Numbers f or Group Dialing. . . 3-20

Setting Document Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 3-23

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

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Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Using the Number Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Entering Alphanumeric Characters. . . . . . . . . . . . . . . . . . . . . . . . 3-26

Keypad Character Assignments. . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Entering Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Editing Numbers or Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Inserting a Paus e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-30

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Redial Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . . .3-31

Searching Sequentially through Memory . . . . . . . . . . . . . . . . . . . 3-31

Searching by the First Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32

Flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Automatic Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Priority Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

Being Polled By a Remote Machine (TX POLL) . . . . . . . . . . . . . . . . . 3-36

Adding Documents To the Job to be Polled . . . . . . . . . . . . . . . . . . . .3-38

Canc elling a Job Already in Memory Which is Waiting to be Polled . .3-38

PC Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40

What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40

LaserFAX Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40

Sending Faxes with LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Fax Conversion Dialog Advanced Features . . . . . . . . . . . . . . . . . . . .3-45

Cover Sheet Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46

The Send Opt ions Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47

The Attach Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48

The Keep But ton . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-50

LaserFAX Application Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-51

LaserFAX Application Toolbar Features . . . . . . . . . . . . . . . . . . . . 3-52

The LaserFAX Phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-55

Adding Entries to the Phonebook. . . . . . . . . . . . . . . . . . . . . . . . . 3-55

Troubleshooting LaserFAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-55

4. Receiving a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

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Options for Receiving a Fax Using the W orkCentre 480cx . . . . . . . . . . . .4-1

Reception Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Determining the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Receiving Automatically in FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Receiving Automatically in TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . 4-4

Receiving Manually in TEL M ode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Receiving Automatically in ANS/FAX Mode . . . . . . . . . . . . . . . . . . . . .4-6

Receiving a Fax When the Machine is Out of Paper . . . . . . . . . . . . . . . 4-7

Distinctive Ring Pattern Detection (DRPD) . . . . . . . . . . . . . . . . . . . . . . 4-8

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Polling Rem ote Machines (CONT. POLL) . . . . . . . . . . . . . . . . . . . . . . . 4-9

PC Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

LaserFAX Lite Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Receiving Faxes With the WorkCentre 480c x . . . . . . . . . . . . . . . . . . . 4-14

Troubleshooting LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

5. Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

Printing a D ocument . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Windows 95/98 and 3.x Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Windows NT 4.0 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-15

The Xerox WorkCentre Control

Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-21

Starting the Xerox WorkCentre 480cx Control Program. . . . . . . . 5-21

Xerox WorkCentre 480cx Control Program Window . . . . . . . . . . 5-22

Using the DOS Printing tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27

Using the About Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

6. Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Windows 95/98 and NT Installations . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Windows 3.x Installations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

User Guide Information for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Overview of Scanning Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Pagis Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

The WorkCentre 480cx TWAIN Scanner Application . . . . . . . . . . . 6-4

TextBridge Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Scanning With the WorkCentre 480cx . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

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Scanning With Pagis Pro Version 2.0 . . . . . . . . . . . . . . . . . . . . . . . 6-6

Starting the WorkCentre 480cx TWAIN Scanner Application . . . . . 6-8

WorkCentre 480cx TWAIN Scanner Application Features . . . . . . . . . . . 6-12

The WorkCentre 480cx TWAIN Scanner Window . . . . . . . . . . . . 6-14

WorkCentre 480cx TWAIN Scanner Help . . . . . . . . . . . . . . . . . . 6-15

Scanner Control Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

The Basic Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

The Image Quality Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28

The Filters Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-42

Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-47

Image Control Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-48

7. Trou bleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Document Jams While Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Paper Jams While the Machine is Printing . . . . . . . . . . . . . . . . . . . . . . 7-3

If Jammed in the Paper Feed Area at the Rear of the Machine . . . 7-3

If Paper is Jammed in the Printer Output Area . . . . . . . . . . . . . . . . 7-5

If Paper is Jammed Inside the Machine . . . . . . . . . . . . . . . . . . . . . 7-6

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

LCD Display Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Printer Problem s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Scanning Problem s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Clearing Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Cleaning the Document Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Managing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Tips for your print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Print Cartridge Nozzle Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Cleaning the Print Heads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Replacing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

Cartridge Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19

ADF Rubber Retard Pad Replacement . . . . . . . . . . . . . . . . . . . . 8-22

vii

9. Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

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Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Send Header R equirem ents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Data Coupler Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

Canadian Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Safety and Legal Requirements for the UK . . . . . . . . . . . . . . . . . . . . . . . .9-9

The Electricity at Work Regulation

(in England and Wales) UK ONLY . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13

Electricity at Work Regulations: . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13

European Product Marking Requirements . . . . . . . . . . . . . . . . . . . . . . . . 9-17

CTR 21 Annex II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-17

CTR 21 Annex III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

Telephone Connectivity Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-19

The WorkCentre Telephone Connectors . . . . . . . . . . . . . . . . . . . . . . .9-20

10. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

viii

Preface

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Safety Notes

Your WorkCentre 480cx and supplies are designed and tested to meet stri ct safety requirements. Included are safety agency examination and approval and compliance to established environmental standards. Pleas e read the following instructio ns care fully befo re operating the WorkCentre 480cx, and refer to them as needed to ensure the continued safe operation of your W orkCentre.

Follow a ll wa rnings and instructions marked on or su pp lied with the product.

Symbols Used: Caution = Warning Unplug the WorkC entre 480cx from the wal l outl et befor e c le aning.

Always use ma t erials spe cifi ca lly designat ed fo r t his produc t. Use of other materials may result in poor performance and could create a hazardous situation.

Do no t use ae r osol clean ers. Fo llow the instr uctio ns in this User Guide for pr oper cle aning methods. Never spray anyt hi ng onto or inside of t he WorkC entre 480cx.

! !!

Use supplies or cleaning materials only as directed. Keep all supplies and

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materials out of reach of childr en.

Do no t u se the Wo rkCen tre 480cx near water, in we t locations, or outdoors. Do no t place the WorkCentre 480cx on an unstable cart, stand, or table.

T he W o r kC en t re 48 0c x ma y fa ll , c ausi n g pe r s on a l inju ry or se r i ou s damag e to the m a chin e.

This product is equipped with a grounding type plug. The plug will fit only into a g roun ded power outlet. This is a saf e ty featur e. To avoid risk of electric sh ock, contact your electrician to replace the receptacle if you are unable to insert the plug into the o utlet. Neve r us e an adapter to connect th e WorkCentre to a power source receptacle that lacks a ground connection terminal.

The WorkCentre 480cx should be operat ed from the type of power source indicated on the label. If you are not sure of t he type of power available, consult your local power company.

Do no t allow anything to rest on the power cord. Do not locate the WorkCentre 480cx w here people will step on the cord.

The power supply cord is the disconnect device for this equipment. Ensure that the WorkCentre 480cx is installed near an outlet and is easily accessible.

Yo u r m achine is equipped with an energy saving device to conserve power wh en the machi ne is n o t in us e. The mach ine may b e left on con tinuou sly .

Slots and opening s in the cabinet and in the back and sides of the WorkCentre ar e provided fo r ventilation. To ensu re reliable op e ration of the WorkCentre and to protect it from overheating, these openin gs must not be blocked or covered. The WorkCentre 480cx should never be located near or over a radiato r or h eat reg ister. The Wo rk Centre 480c x should n ot be placed in a bu ilt-in ins ta lla tion unles s proper ventilation is provided.

Never pus h object s of a ny kind into the slots of the WorkCe ntre 480cx as

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they m a y touch dang erous voltag e points or short out parts which could result in a fire or e le ctric shock.

Never spill liquid of any kind on the WorkCentre 480cx. Never remove covers or guards that require a tool for removal. There are

no casual operator serviceable areas wit hin the covers of the Wo rkCentre 480cx.

Never def eat interloc k switch es. This Mac hine is designed to restrict operator access to unsafe areas. Covers, guards, and interlock swi tches are provided to ensure that the machine will n ot o pera te with covers opened.

Use of an extension cord with this WorkCentre is not recommended or authorized.

Avoid direct viewing of the document lights. The lamps are bright and,

while not harmful, they may cause an an noyin g afte rimage. Always keep the document cov er closed dur ing operation and storage.

I f you need addi tional safe t y info rmati on conc erning th e WorkCentre or Xerox supplied materials, you may call the followin g toll-free num ber.

In the United States or Canad a: 1 - 800 - 828 - 6571

xii

Print the 480cx User Guide

Gett ing Started

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Set Up Your Machine

Unpacking

Chapter 1

WorkCentre

Document exit tra

Telephone line cord

Ink Cartridges

Document Input tra

Power cord

WC480cx Quick Installation G uide

CD-ROMs

PC c abl e

WC480cx Quick Reference Guide

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

One-touch label

Replacement ADF Rubber Pads

*1 Two CD ROMs c ontaining Installer, Softwa re and Online U ser Guide. *2 Appearance may vary according to country.

1-1

Control Locations and Functions

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Take a moment to familiarize yourself with the main components and their locations.

Front View

Automatic Document Feeder

Paper Guide

Document

Guide

Control

Panel

Document Exit Tr a

Paper Exit Tra

Document Input Tra

Paper Feeder

Extension Tra

Automatic Paper Feeder

Envelope Guide

Ca rt ridge

Stor a Area

1-2 Getting Started

Note:

Your machine may look slightly different than the illustration.

Re ar V iew

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Powe r Cord Connector

PC Cable Connec tor

Inside

Color Ink Cartrid

Control Panel Cover

EXT Jac k

LINE Jac k

Black Ink

Cartri d

Set Up Your Machine 1-3

Choosing a Location

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To help guarantee trouble-free operation of your machine, place it o n a flat, stab le surface nea r you r workstati on. Lea ve enough sp ace to allow for e asy paper loading, paper unloading, and opening of the front cover.

Do not place your machine:



In direct sunligh t.



Near heat sources or air con ditioner s.



In dusty or dirty environments.

Setting Up Your Machine

Do cument In put Tray

Insert the two tabs o n th e tray into the slots as shown. Fold out the ex te ns ion tray, if necessar y.

1-4 Getting Started

Paper E xi t Tr ay

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Slide the Paper Exit Tray out fr om the base of the machine. If desir ed, fold out the exte ns ion tray.

Do cument Exi t Tray

Insert the two tabs o n th e document exit tray into the slo ts o n the front of your machine. Fold out the extension tray, if necessary.

Set Up Your Machine 1-5

Telephone Li ne

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Note: There are many possible ways to connect telephone accessories to the WorkCentre 480cx. Refer to page 9-19 for more detailed connection scenarios.

Plug one end of the telephone line cord into the TEL LINE ja c k and the other end into a standard phone wall jack.

Te lep hone Connectiv ity G uidelines

To a

standar d

teleph one

wall

ack

1-6 Getting Started

Ext ension Phone

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If you want to use a regular phone or answ ering ma chi ne with your WorkCentre 480cx, co nne ct it to th e jack labeled EXT on the side o f the mach ine.

To a

telephone or

answerin

machine

PC Cable

Your Xerox WorkCentre 480cx is equipped with a parallel in terface port for use with IBM PCs an d compatible computers. Using the suppl ied Cen troni cs pa rallel cable, connect your Wo rkCen tre 480cx to a co mputer that supports bi-directio nal communications ( I EEE stand ard 1284).

Note:

If using another parallel cable, ensure that it meets

1284 specifications and is not longer than twelve feet.

Set Up Your Machine 1-7

I EEE stan da rd

To connect the WorkCentre 480cx to a computer, follow the

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steps below :

CAUT ION: Make sure the computer is turned off, and the WorkCentre

480cx is unpl ugged fr om t he power outlet.

Plug the parallel cable into the conn ector on the back of the WorkCentre 480cx. Swing the metal clips o f the connector inward un til

they lo c k firmly inside the notches on the parallel cable connecto r.

1-8 Getting Started

Connect the other end of the cable to the parallel port on your com pute r. Refer to your computer documentation fo r assistance with this

procedure.

AC Power Cord

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WARNING:

the AC power cord is plugged in, the machine is fully energized.

Plu g one e nd of th e AC po wer cord into the back of the machin e an d the other end into a grounded AC power outlet.

To AC outlet

T he machine turns on and p erforms a self diagnost ic test. POWE RING UP PLEASE WAIT appears on the LCD display.

There is NO On/Off switch for the WorkCentre 480cx. When

If you are setting u p the machin e for the first time, o r if th e machine has not been operated for an exten ded per iod of time, it will emit an alar m sound and the Al arm LE D will light. SET DATE AND TIME, and PRESS START w ill appear on the L CD d isplay.

SET DATE AND TIME

P RESS START

Set Up Your Machine 1-9

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Pre ss th e Start bu tton. A flas h in g cur sor will app ear on the fir st character of the date in the LCD d isplay.

Enter the d a te and time using the Number Keypad. If y ou need assistance entering characters using the Number keypad, refer to

En ter ing A lph anume r ic C har acters

on page 3-26.

Press the Th e WorkCe ntr e 480c x returns to standby mode . If the re are no ink

cartridges insta lled, ALL CART. EMPTY appears in the top line of the display.

Note: If you do not set the date and time, after a short period of time the mac hine wil l automati call y accept whatever d ate and tim e are dis pl ayed on power up. It will then go into standby mode.

Note: To power off the machi ne, unplug the power cord. Power must be applied at all times if the machine is used as an unattended fax machi ne.

Start/Enter

butto n to confirm your settings.

1-10 Getting Started

Installing Ink Cartridges

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Your machine is a dual cartridge Inkjet printer. You must use a black and a color ink cartridge. When viewed fr om the front of the machine, the Black Ink Car tridge in stalls in the right Cartridge Holder while the Color Ink Cartridge installs in the left Cartridge Holder. An optional Photo Ink Cartridge, which can be installed in place of the Black Ink Cartridge, is also available.

When installing ink cartridges , yo u must provid e specific information to the Workcentre 480cx about the cartridg es you install. This allows th e printer to keep track of which cartridges are installed and to gauge ink cartridge utilization. There are two methods of enter ing this information. You m a y enter the required information dire ctly via the WorkCe ntre 480cx contr ol p anel or you c an update Ink Ca rt r i dg e infor mat i o n us in g t he W orkCe n t re 480cx Control Software and a PC.

The procedures in this section co ver Ink Cartridge Installatio n with out using the WorkCentre 480cx Control Program . To install Ink Cartridges using the WorkCentre 480cx Control Program, refer to The Xerox WorkCentre Contr ol P r ogr am on page 5-21.

Set Up Your Machine 1-11

Inst al l i ng Ink Cart ri dges

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Lift open the Control Panel cover b y

Control Panel

pullin g up on th e Control Panel

Cartridge Compartment Cover

The Cartridge Compartment Cover is now accessible.

Open th e Cartridge Compartment Cover by lifting up on the recessed handle.

The Cartridge Carrier Assembly moves to the center of the machine.

1-12 Getting Started

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Unwrap and remove the Black Ink Cartridge from its packaging. Hold the cartridge by th e top only.

Note:

Avoid touching the electrical contacts on the cartridge.

Carefully remove the sealing tape b y p ulling straight ou t on the tab located at the end of the In k Cartridge.

Ensure that there are no pieces of tape remai ning on the cartridge.

Set Up Your Machine 1-13

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L ocate the Bla ck Ink Cartridg e h older inside the printer . T he Black I nk Cartridge holder is located on the right side of the Cartridge Carrier

As s embly and c an be ide nt if ie d by a blac k key tab.

Color Cartrid Hol der

Black Ca rtrid Holder

Slide the Black Ink Car tridge down in to the holder and push it in th e

direction of the arrow un til it clicks into place.

Note: If you want to install the optional Photo Ink Cartridge, you must first remove the Black Ink cartridge. Next, i nstall th e Photo Ink cartridge into the cartr idge holder i n place of the Blac k Ink C ar tridge.

1-14 Getting Started

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Unwrap and remove the Color Ink Cartridge from its packaging. Hold the cartrid ge by the black areas or colored top only.

Note:

Avoi d touc hing t he el ectrical cont acts on the bac k of the cartridge.

Carefully remove the sealing tape b y p ulling straight ou t on the tab located on the end of the Ink Cartridge.

Set Up Your Machine 1-15

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Locate the Color In k Cartridge hold er inside the printer. The Color Ink Cartridge holder is located on the left side of the Cartridge Carrier

As s embly and c an be ide nt if ie d by a lig ht blue ke y tab.

Color Cartrid

Black/Photo Cartrid Holder

Slide the Color Ink Cartridge do wn in to the holder and push it in the direction of the arrow un til it clicks into place.

Close the Cartridge Compartment Cover. CARTRIDGE CHANGED? appears in the display

12 13

Press the Press the

Down

or Up button u ntil BOTH appears in the display.

Start/Enter

Bu tton.

LEFT CARTR IDGE? appear s in the top line of the LCD display.

1-16 Getting Started

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Press the Up or appears in the lower line o f the display.

Press the RIGHT CARTRIDGE? appears in the top line of the LCD display.

Down

Start/Enter

buttons until NEW COLOR CARTRIDGE

butt on to c onfi rm your choic e.

Press the Up or appears in the lower line o f the display.

Press the The Cartridge Carrier Assembly moves ba c k to the docking position.

Run a Car tridge Alignment Test. This will en sure that y our WorkCentre 480cx generates the best possible prints. Ref er to

on page 1-41.

CAUTION:

A ssembly has moved ba ck into the dockin g po sit ion. If n o menu choices are made , the Carrie r Assembly will autom at ic ally return to the doc k ing posit ion after about one minute.

Do not power off the machine until the Cartridge Carrier

Down

Start/Enter

buttons until NEW BLACK CARTR IDGE

butt on to c onfi rm your choic e.

Arr a nge Alignment

Set Up Your Machine 1-17

Storing Ink Cartridges

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The ink cartridge storage unit provides a convenient place to store an extra black or color print cartridge, and prevents an opened cartrid ge from drying out.

To stor e a ink cart ridge in the stora ge unit:

Insert the ink cartridge into the storage unit and push down ligh tly until it clicks into place.

When s wit chi ng between phot o and blac k ink cartri dges, ke ep the unused one in the ink ca rtrid ge sto rag e unit. The stora ge unit p reven ts the cartri dge from drying out while providing easy access to it.

Stor age Unit

Cartridge

1-18 Getting Started

To remo ve a print car tridge from the st orage unit :

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Push the cartridge down slightly and pull it toward yo u.

Set Up Your Machine 1-19

Loa ding Paper

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For best results, use high quality xerogra phic copy paper or inkjet paper.

Using the Automatic Paper Feeder

You can st ack paper, envelopes, card stocks, labels, or transparencies in the Automatic Paper Feeder to feed automatically. If ther e is no paper load ed in the Automatic Paper Feeder, NO PAPE R will a ppe a r in the LCD Disp la y. The WorkCentre 480cx will beep and the Alar m LE D will light. The Automatic Paper Feeder can hold a maximum of 100 sheets of 20 lb pl ain paper, o r 10 envelopes or ot her print media. De pending upon media thickness, maximum capacity may be reduced.

Note:

Manual Paper Feeder one sheet at a time.

If you experience problems feeding paper, place the media into the

Pull the E xtension Tray o n the Automat ic Paper Feeder all the way up.

Extension Tra

Automatic Paper Feeder

Prepare the print materia l for loading. For paper and envel opes, flex paper or fan envelopes back and forth.

Do no t fold or creas e the paper.

1-20 Getting Started

Straighten the edges on a level surface.

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Note:

envelopes i n the Automatic Pa per Feeder.

If envelopes jam while printing, try reducing the number of

For transparencies, be sure to use transparency s tock approved for use with inkjet printers. Refer to the p a ckaging for the transp aren cy stock to deter mine the print s ide. Hold the transparencies by the edges and avoid touching the print s ide. B e careful not to scratch or leave fingerprints on the print side.

Fan the stack of trans parencies to prevent feeding fai lures.

Set Up Your Machine 1-21

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Load the print material in the Automatic Paper Fee der. Ensure that the right ed ge of th e media is in contact with the right side of the Au tomatic

Paper Feeder. Do not exceed the rated capacity. Do not mix different types of print media. Refe r to the fo llowin g in structions f or loadi ng each type of print material.

Load paper or transparencies with the print side facing you.

Load letterhead paper with the design side face-up. The top edge of the sheet with the logo sh ou ld enter the printe r fir st.

While s queezin g the tab on the paper guide , move th e g uide t o the right . Slide th e paper guide until it lightly touches the side of the sta ck of print

media. Do not press th e paper g uid e too tightly to the edge of the print med ia, the guide may b end the media or provide too much res istance wh en feed ing.

1-22 Getting Started

Note: When you print a file from your PC using the Automatic Paper Fee der, make sure that you select the source and the correct p aper size from your software application before starting your print job.

Loa di ng Enve l opes

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When printing envelopes, remember to use th e envelo pe g uide in the Automatic Paper Feeder.

T o load envelopes:

T urn t he enve lope gu i de up r ight.

Load envelopes with the address side facing you. The end of the envelope with the stamp area must enter the Aut omatic Paper Feeder

first. The right edge of the en velope must align with the raised edge of the envel ope guide.

Set Up Your Machine 1-23

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Squeeze the Left Paper Guide and move it to th e right until it lightly touches the enve lope .

Note: Do not feed

CAUTION: Never use envelopes with clasps, snaps, windows, coated

linings, or self-stick adhesives. These enve lopes may severely damage the

printer.

stamped

envelopes.

1-24 Getting Started

Usi ng the Manual Paper F eeder

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Use the Manual Paper Feeder to feed paper one sheet at a time into yo ur mach ine.

Note:

ensure that you select the source and the correct p aper size from your software applic ati on before st arting your print job.

When you print a f ile from your PC using the Manual Paper Feeder,

Set Up Your Machine 1-25

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Place the paper in the Manual Paper Feeder and adjust th e paper guide to the width of the pr int material. Slide the pape r guide to the right until

it lightly to uches the stack of print med ia. Do not tightly press the paper guide to the ed ge of the print media, the guide may bend the media or prevent the media fro m feeding.

Paper Guide

Note: Refe r to loading var ious types of media.

Ensure that the m e dia is fed into the machine as far as it will go.

Press the you have more than one pa ge to pri nt, press t he

each page .

1-26 Getting Started

Loading Paper

Start/Enter

on page 1-20 for specific instructions on

butto n to start manual feeding of the media. If

Start/Enter

button for

Paper Guidelines

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When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind:



Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams and poor print quality.



Use only hig h q uality, co pier grade pape r. Avoid paper with embossed lettering, perf oration s, or texture that is too smo oth or too rough.



Store paper in its ream wrapper until read y to use. Place carto ns o n pal lets o r sh elv es, n ot on th e floor . Do not place hea vy objects on to p of the paper, wh ether it is packaged or unpackaged. Keep it away from moisture, or other conditions that can cause it to wrinkle o r cu rl.



During storage, moisture-proof wrap (any plastic container or bag) should be used to prevent dust and mois tur e fr om contaminating your paper.



Always us e paper and other media that conform with those listed under Specificati ons in the Appendix.



Use only well-constructe d envelopes with sh arp, well cre ased folds.



DO NOT use envelopes with clasp s and snaps .



DO NOT use envelopes with wind ows, coated linings, self -s tick adhesi ves, or other s ynthetic ma t erials .



DO NOT use damag ed or po orl y made enve lopes .

Paper Guidelines 1-27

Paper Selection

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One of the most im po rtant thin gs you can do to ass ure the best possible prin ting perfo rmance o f your mach ine is to sel ect the c orrect paper. Yo ur machine produces letter quality print on most plai n bond papers, including cotton bond and photocopying pape rs; it does not require spe cial ink jet papers. However, the print qu ality varies with different paper type s. Be sure to test a typ e of paper before you purchase a larg e quantity.

Paper Types

Plain Paper

The machine supports paper sizes of letter, legal, and A4 in portrait or ienta t ion. You c an use regular copier paper, c otton bond papers, and typical letterhead . Always use pa per w ithout curls, folds , staples, or damage d edge s .

Inkjet Paper

This paper has been dev eloped specifically for printing with inkjet printer s. It will produce high q uality doc ume nts which will compare favorably to those produced with a laser printer.

Coated Paper

T he coated pap er has be en developed for hi gh quali t y p ri nt i ng w it h m ini m a l or no smearing or running when in contact with water or damp surfaces, making it a good c hoice for damp or rai ny envi ronmen ts.

Gl oss y Photo Paper

Glossy phot o pape r i s a high gl oss, t hicker paper that produces the look a nd feel of a photo gra ph. Use this paper to produce photo -realistic prints fr om your pri nter.

1-28 Getting Started

Trans par en cies

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Your transparencies will possess excellent contrast, sharpness, and color.

Iron-on Transfers

Use inkjet T-shirt transfers to create and personalize T-shirts, sweatshirts, aprons, t ablec loths , na pkins, tot e ba gs, and a nything els e your imaginati on allows! Use on any cotton or cotton/poly blend fabric. You r image is printed in mirror image so when y ou iron it onto the T-shirt, the image is viewed correctly.

Greeting Card Stock

Get the m ost out of ca rd makin g so ftwar e with Greetin g Car ds. T hese card s give your unique, personalize d ca rds the look and fee l of professional ca rds. You ca n create c ards, invitations, announcem ents, and more.

Paper Guidelines 1-29

Guidelines for Special Paper and other

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Media

Be sure to read any instructions that come with your sp ecial paper. Th ese instructions provide im portan t information regarding how to ac hiev e the highest print quality with these papers.



It is recommended that you feed sp ecial paper t ypes one sheet at a time.



For transparencies and glossy photo paper, follow thes e guidelines: Let the p rinted she e ts dry comple tely before storin g them. When a printed sheet has dried completely , c over the printe d side w ith a

sheet of plain (not coated) paper before storing it; this is recommended e ven if yo u place the sh eets in a clear file or plastic h older .

Do no t le ave the film in the paper tray for long periods of time. Dust and dirt may accumulate on the film resulting in sp otty printin g.

T o avoid sm ud ging cau sed by fin gerprint s, handle tran spar ency film and coated paper carefully.

To avoi d fading, do not expose the printed fi lm to pr olonge d sunlight. St ore unuse d media flat. D o not r emove papers from their protec tive

packaging until you are ready to u se them . Store unused medi a at temperatures between 59 and 86 degrees

Fahrenhei t (15 to 30 degree s Centigr ade). The relative humidity should be betwe en 10% and 70%.



I f th e p ri n t de ns it y of your pa ge i s v e ry hi g h, light p aper s tock m ay cu rl slightly due to th e large amount of ink. If you ne ed to print dense gr aphics, try pri nt ing on he avier stock.



Do n ot use thicker paper th an meets the specif ic ations for this machine. Printing with a paper that is th ic k enough to come in contact with the pr int head nozzles may dam age t he c artri dge.

1-30 Getting Started

Installing Software

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Syst em Requ iremen ts

Proper operation of the WorkCentre 480cx requires that your personal computer meets o r exceeds the following system requirements:



IB M comp atible personal computer, with a 486SX 33MHz or faster processor



Windows ope rating enviro nment (3.1x, Windows 95, Windows 98, Windows NT 4.0)



At least 10MB of free hard disk space*



8 MB or mo re R A M* * ( W indow s 3.1x), 16 MB RA M (Wi nd ow s 95 , 98 ), and 24MB R AM (NT 4.0)

* 10MB minimum hard disk space required for driver installation only. If ins talling the additional sof tware packages included on th e CD ROM, an additional 100MB free hard disk space is req uire d (70MB Pagis Pro, 20MB MGI PhotoSuite, 10MB LaserFax Lit e).

** 8 M B RAM required for driver installation only. If installing the additional software packages included on the CD ROM, 16MB RAM is required.

Installing Software 1-31

Overview of WorkCentre 480cx Drivers

Print the 480cx User Guide

Before the WorkCentre 480cx can interface with your computer, you must install driver files. These drivers will enable your computer to properly comm unicat e with th e Wor kCen tre 480cx fo r printing , sc ann ing and PC fax operations. PC fax is the process of faxing a computer file, such as a word pro cessin g do cument o r im ag e f ile , dir ectly from your computer v ia th e built-in fax mo dem in the WorkCentre 480cx.

All of the necessary drivers are contained on the CD includ ed with your WorkCentre 480cx. In addition to the driver files, several software applications are also included on the CD ROM. The scanning program Pagis Pro, a suite of four scanning applicat ions, is provided for your conv enience. LaserFAX Lite, a PC Fax softwar e applicatio n which all ows you to f ax directly to and from your PC, is also included.

Software Included With the WorkCentre 480cx

In add ition to th e dr iver files, several so ftware applications ar e also in cluded on t he CD ROM .



Pagis Pr o 2.0 - a s uite of four sca nni ng applic atio ns.



LaserFAX Lite 3.5 - a PC Fax softwar e applicatio n which allows you to fa x dir ec tly to and from your P C.



MGI PhotoSuite - a suite of graphics processing tools.

1-32 Getting Started

Software Installation Procedure

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In Wi ndows 3. x, Windows 95/98, or Windows NT 4.0

Make su re t he Xe ro x W orkCe n t re 48 0cx is conne ct e d t o yo ur co mpu t e r .

Power o ff the WorkCen tre 480cx by unplugging it from the wall outlet.

Turn on your PC and start Windows.

Power on the Workcentre 480cx by plugging it into a grounded wall outlet.

Insert the supplied CD into you r co mputer ’s CD ROM drive. The Xerox WorkCentre 480cx installatio n progra m will begin.

If the program does not start:

From the

Or From the

Run

(Windows 3.x).

Type D:\XINSTALL.EXE (whe re "D" represen ts the letter designation of the computer’s CD ROM drive), and click OK to

start the installation program.

Start

menu, select

File

menu of the Windows Program Manager, select

Run

(Windows 95/98 and N T 4.0) .

The Xerox WorkCentre 480cx installatio n progra m will begin.

Installing Software 1-33

Print the 480cx User Guide

Follow th e on-scree n instructions to comp lete the software insta llation .

Note: When installing LaserFAX Lite, you must complete th e registration form. Follow the on-screen instructions when filing out the form. The info rmation you pr ovide will also b e u s ed by Lase rFAX Lite t o create your fax cover page.

Note: You mus t s hut dow n and restart your computer to complete the installation proces s. If y our computer does not shut dow n and r estart automatically, you must shut it down manually and restart it before the chang es you have made ta ke effect.

Note: Th e Work Cen tre 480c x will be se lect ed as th e De fault printer in Windows after installing the printer driver.

Uninstalling Software

Uninstallation of software is required on ly if you ar e up gradin g the software, or if y ou r installation fails.

In Wi ndows 3. x

In W i ndows 3.x, al l WorkCe ntre 480cx softwa re compone nts a re installed into a single program group.

Start Windows.

1-34 Getting Started

Print the 480cx User Guide

In the Pr ogram M anager, doubl e cl ick the WorkC entre 480cx Pr ogram Group.

The WorkCentre 48 0cx Progra m Grou p will open.

Double Click on the Program Group contai ning the component you wish to uninstall.

The Program Group will open.

Double Click on the Uninstall icon. The selected compo nent is uninstalled.

In Wi ndows 95/9 8, or Windows NT

Start Windows.

From the

Locate the Start Menu P rogram Item for the component you wish to uninstall.

Click on the Submenu uninstall icon for the component you wish to remove.

A wind ow will ope n prompting you to confirm that you wish to remove the selected application .

C li c k on

Uninstall Shield laun ches and the component is uninstalled.

Note:

Start

menu, select

Yes

Each sof twar e component must be uni nstalled one at a time.

Programs

Installing Software 1-35

Using the Control Panel

Print the 480cx User Guide

Express

uickly scan

Use to

documents into

when faxing.

memor

Form Feed

ect paper

Use to e

from the printer if the

pa per is not

automa ticall

from the printer after

printin

machine runs out of

paper durin

One-touch Dial and

numbers with one

use in conjunction

Also with the Menu button to set up special functions

fed out

. Al so, use to

load paper if the

a PC

ob.

ecial Function

Button s

Use to call most

uently used

fre

button.

or print reports.

The display shows the current

status of

Use to choose special functions.

and Dow n Butt ons

Use to displa Also used to make ad

Right and Left

Use to move cursor left or ri

displa

Sto

Use to stop an operation at an

Use to cop

Start/Enter

Use to start a selection shown in the displa

a document.

our machine, and guides

ou through various tasks using a

stem for each operation.

menu s

the next or previous menu item.

ustments.

ht across the

ob. Also use to activate the

LCD Displa

time.

LED

Bus

Indicates machine is in use.

ALARM LED

Indic ates a malfunction.

1-36 Getting Started

Search/Delete

(

)

Print the 480cx User Guide

Use to search for numbers in

. Also use to delete digits

memor in the edit mode.

Rec eive

Use to choose the receive mode mode is displa

Res olution

Use to choose the resolution of copied or transmitted documents.

Contrast

Use to choose the contrast of copied or transmitted documents.

Number Keypad

Use to dial numbers manuall to enter letters and numbers for various pro

Receive Mode

ou want to use. T he selected

ed.

ramming functions.

Speed/Dual

Use to dial calls and send fax documents b

entering a 2-digit number. Also use to

switch the LCD displa

obs.

dual

Redial/Pause

Use to redial the last phone number called. You can also use it to add a pause when storin

Flash

Use to perform a switch-hook operation such as call waitin

Use to ad speaker.

a number in memory.

eaker

ust the volume of the internal

while performing

Using the Control Panel 1-37

System Setup

Print the 480cx User Guide

Ringer Volum e

Yo u can ad just the volume of the ringer to th e desired loudness.

Press the Menu button, then press the System Setup button o n the one- touch keypad. The display indicates RINGER VOLUME ?.

Press Enter, then press the Up or Do wn butt on to choos e the de sire d loudness of the ringer. You can choose between OFF, LOW,

MED (medium), or HIGH settings. The selected ringer sounds and the dis play indicates the loudness level.

Note:

Th e ma c hine will work normally eve n if the ringer is set to off.

RINGER VOLUME LEVEL [MED]

Press Enter wh en the desired volume level is selected. Th e displ ay indicate s the next setu p m enu , DEFAULT SETTING ?. For details on

the Default Settings m enu, see Default Settin gs on page 1-39. To ret urn t o S tandby mode, press the St op button.

1-38 Getting Started

Default Settings

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The default print resolution and contrast can be set to th eir mos t frequ ently use d modes. Wh ene ver a docu ment is sent o r copied , th e home contrast and resolution mode will be activated unless otherwise changed by using the Resolution or Cont rast button on the control panel.

Press the Menu button, then press the System Setup button o n the one- touch keypad. The display indicates RINGER VOLUME ?.

Press the Up or Down button u ntil DEFAULT SETTING ? a ppears.

Press the Start/Enter button. The display prompts you to choose Resolution or Contrast.

1.RESOLUTION

2.CONTRAST

Press 1. or pre ss the Start/Enter butto n to enter the Default R esolution se t up menu. You may a lso use the Up and D own butt ons to sele ct

1. RESOLUTION.

DEF. RESOLUTION

[ FINE ]

The c urrent Default Resolution is displayed.

System Setup 1-39

Print the 480cx User Guide

Press the

Left

Right

button repeatedly until y ou locate the desired

mode:



STANDARD - use with most docume nts.



FINE - u se for docu men ts with fine detail, such as sm all print.



SUPER FINE–use for documents that have extremely fine detail.

Press the

Start/Enter

butto n to sele ct the desired Def ault R esolu tion.

The display again prompts you to choose Resolution or Contrast .

1.RESOLUTION

2.CONTRAST

Press the Up and

Down

buttons or

on the Number keypad to enter the

De f a u lt Co nt rast se t up me nu .

DEF. CONTRAST

[ NORMAL ]

The c urrent Default Resolution is displayed.

Press the

Left

Right

button repeatedly until y ou find the desired

mode:



NORMAL–use with documents of average or normal contrast.



DARKEN–use with d ocu men ts with low contrast or lig ht ima ges.



LIGH TEN–use wit h docume nts w i th high contrast or dark ima ges.

Press the

Sta r t/E n ter

butto n to select the desire d mode. The Resolution

o r Co nt ra s t set u p me n u sel ectio n i s dis pl ayed .

Press the

Stop

button to return to Standby mode.

1-40 Getting Started

Arrange Alignmen t

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The Arrang e Alignment menu settings provides an easy way to check and adjust Ink Car tridge p rint head alig nme nt.

To run the Arrange Align ment:

Press the Menu button, then press the Maintenance but ton on the one- touch keypad. The display indicates SELF TEST ?.

Press the Down button. ARRANGE AL IGNMENT ? appears in the display.

Press the Start/Enter button. PRINTING... appears on the LCD di splay. The WorkCentre 480cx will then print out a Cartridge Alignment

pattern sh eet consisting of a series of four test patterns. The patterns are designated A,B,C, and D. Each pattern is made up of a series of lines which are individually numbered. By selecting the straightest line from each pattern, you can optimize the print head alignment.

After printing out the Cartridge Alignment shee t, the Cartrid ge Maintenance set up menu appears on the LCD display.

CARTRIDGE MAINT. <15> [0-30] A

The letter A, lo c ate d on the right end of the lower line in the display, corresponds to alignment test pattern A. The range of numbers bracketed in the center of the display line indicates the range of valid pattern selectio n choices. The flashing nu mber o n the left side of the display indicates the line from print pattern A that is cu rrently selec te d as optimal.

Using the Number Keypad, enter the number of the line which appears the straightest from pattern A.

System Setup 1-41

Print the 480cx User Guide

Press the updates and the set up screen for the Alignment B test patter n is

displayed.

Using the Number Keypad, enter the number of the line which appears the straightest from pattern B.

Start/ En ter

button to c onfirm yo ur selection. The LCD pan el

Press the updates and the set up screen for the Alignment C test patter n is

displayed.

Using the Number Keypad, enter the number of the line which appears the straightest from pattern C.

Press the updates and the set up screen for the Alignment D t est patter n is

displayed.

Using the Number Keypad, enter the number of the line which appears the straightest from Alignm ent pattern D.

Press the updates and the set up screen for the Alignment A t est patter n is

displayed.

Pr es s the

Start/ En ter

Sta r t/E n ter

Stop

button to c onfirm yo ur selection. The LCD pan el

button to confirm yo ur selection. The LCD pan el

button to retu rn to normal operation.

1-42 Getting Started

Clean He ad

Print the 480cx User Guide

The Clean Head procedure cleans the print n ozzles and removes any deposits that may impair printing functions.

To run the Clean Head Procedure:

Press the Menu button, then press the Maintenance but ton on the one- touch keypad. The display indicates SELF TEST ?.

Press the UP b utton. CLEAN HEAD ? ap pears in the LCD d isplay.

Press the Start/Enter button. PRINTI NG... appears on the LCD display.

The WorkCentre 480cx prints a head cleaning test pattern. Note the ser ies of dia gonal lines across the top and bottom of the test patter n. Breaks with in a line of the same color indicate a clogged nozzle. Try running th e Clean Head proced ure again if you see breaks in the diagonal lines.

Select Language

Select L angua ge a llows you to configure the default la nguage for t he L C D panel displ ay. You ma y choose b etween fi ve diffe rent l angua ges: Engl ish, German, French, Italian, and Spanish.

To select a default lang uag e :

Press the Menu button, then press the System Setup button o n the one- touch keypad. The display indicates RINGER VOLUME ?.

Press the Up or Down buttons until SELEC T LA NGUAGE ? and I TEM 1-5 appear in the LCD display.

Press the UP or Do wn buttons to scroll through the language options. A flashing cursor will indicate the currently selecte d lan guage.

Press the Start/Enter button to confirm your lan gua ge selection .

System Setup 1-43

Adjusting Speaker Volume

Print the 480cx User Guide

Press the button on the front pan e l to adjust the speaker vo lume. If you cannot hear a dial tone, check the pho ne line connection.

The display indicates the current volume level. Press the Up or button re peatedly un til the des ired loudnes s setting is displayed.

Loudness is set in the r a nge from 1 throu gh 7, with 7 representing the loudest setting .

After ch oo sin g the desired volume level, press th e butto n to return to the Standby mode.

Down

Setting the Clock Mode

You can c onfigure your machine to display time using either a 12 hour or 24 hour forma t.

Press the one-touch keypad. PAPER SIZE appears on the display .

Press the Up button two times. CLOCK MODE appears on the LCD display.

The display prompts you to select either a 12 hour or 24 hour Clock Mode.

Press 1 to sel ec t a 12 hour Clock Mode or, Press 2 to s elect a 24 hour Clock M ode.

button, then press the

System Data (01)

butto n on the

1-44 Getting Started

Setting the Date and Time

Print the 480cx User Guide

The current date and time are shown in the display when the machine is on and ready for use (Standby mode). The dat e and time are printed on all faxes you se nd.

Press the Menu button, then press the Date & Ti me bu tton on t he one - touch keypad. The current date and time are displayed. A flashing

cursor in the d isp la y prompts you to enter the date.

Using the number keypad, enter th e c urrent date usin g a MMDDY YYY date fo rmat. If you make a mistak e , use the right and left buttons to

move the cur so r to the d igit you wish to change.

12-03-1998 04:06 (PM)

After entering the date the flashing cursor will move into the first digit of the time.

Using the nu mb er keypad, enter the current tim e. Remember to enter the time according to the current Clock Mode setting (12 or 24 hour

format). Refer to th e previous section, CLOCK MODE for details.

Press Enter wh e n the date and time settings displayed are correct.

The display indicates the date and time yo u h ave set, then returns to St a n db y mode.

Note:

proceed to the next step. If this happens, enter the correct number.

If an invalid number is entered, the machine beeps and does not

System Setup 1-45

Setting the System ID (Yo ur Number and Name)

Print the 480cx User Guide

In som e countr ies you are required by law to indic ate your fax number on any fax you se nd. name, will be printed at the top of each page sent from your machine.

The System ID, including your telephone number an d name, will be pr inted at the top of each page sent from your machine.

Press the Menu button, then press the Syst em ID button on the one- touch keypad. SYSTE M N UMBER appea rs in the L C D displa y. A

flashing cursor in the display prompts you to enter the telephone number.

T he Sys t em ID, i ncluding your telephone numbe r and

Note:

If ther e is a number previously registered, it appears in the display.

Enter the telephone number (up to 20 digits) to which y our ma chin e is connected.

You can enter a space by pressing the RIGHT button two times. If an incorrect number is entered, press the Right or Left button to

m ove the cursor u nder the incorr ect d igit, then enter the corr ect numbe r or press t he Delete bu tton to delete th e number.

Press Enter when the correct number is displayed. Th e display prompts you to enter yo ur ID n ame .

1-46 Getting Started

Print the 480cx User Guide

Enter your ID name. This can be any name up to 20 characters in length. You can enter alphanumeric characters usin g the number

keypad. Special symbo ls such as + and - can be included by pressing 0 repeatedly.

Note:

If there is an ID name previously registered, it appears in the display.

If you want to enter the sa me letter or numbe r i n s ucc ession ( for e xample, SS, AA, 77 7), en ter o ne dig it, the n m ove the cu rso r by pressing the Right button, and enter the n e xt digit.

Use the Right button to insert a space in the name, Pressing the R ight button two times moves the cursor two positions to th e right, creatin g a space.

For ad ditional details on h ow to use the number keypad to enter alp hanumeric char acters, se e page 3-26.

Enter

Press

when the name in the display is correct.

En t e rin g A lphanumeric Ch ar a c t er s

System Setup 1-47

Reports

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Your fax machine can print reports containing useful info rmation like Scheduled J obs and Sys tem Data . The fol lowing r eports ar e av ail ab le:



Journal (One-Touch button 14) The journal consists of two reports, a Tr ansmission R eport and a

Reception Report. Each report contains infor mation concern ing transmission or reception activities. They can be printed on comma nd, or auto matica lly if certain conditions a re met (see Selectable Options on page 1-52). These reports will be automatically printed after every 40 tr ansmiss ions or recep tions .



Help List (One-Touch button 15) This quick reference guide consists of a list detailing the machine’s

basic functions and commands.



TX Confirm (One-Touch button 16) The Message Confirmation Report lists important in formation a bout

faxes s e nt from your machine including: th e remote site fax number, a sample of the transmitted text, the number of pag e s faxed, the communicatio n mode, and the communication results.

Yo u can set up your machine to print a TX Con firm report :



Automatically after each transmission (ON).



Automatically only if an error o c c urs during trans mission (ERR).

The machine can be set to print n o repo rt at all (OFF). You c an print this report manually at any time y ou want.

1-48 Getting Started



Print the 480cx User Guide

Schedule Job (One-Touch button 17) The Schedule Infor matio n List provides information abo ut docume nts

cur rentl y stor ed for Dela yed Tr ansmissi on, Prior i t y T ransmission, Memory Transmission, Contin uo us Polling, and TX Polling. The list shows the star ting time, type of operation, etc.



Phone Book (One-Tou ch button 18) This Telephone Numbers List indicates all of the numbers currently

stored in machine memory as One-Touch Dial numbers, Speed Dial numbers , and Group Dial numbers.



Sys tem List (One-Touch button 19) T his Syst em Data L ist indicates the status o f the user -s electab le op tio ns.

See User Options (System Data) on page 1-51. After changing any setting, print this list to confir m your ch ang es.

System Setup 1-49

To Pr int Rep or ts

Print the 480cx User Guide

1 2

Press the Press the

button.

One-T ouch

button corresponding to the desired report on the

one-t ouch ke ypad. Re fe r to the t abl e below:

One-Touch

Button #

14 15 16 17 18 19

Button Label Report/List Name

Journal Transmission or Reception Journal Help List Help List TX Confi rm Mes s age C onfi rma tion Report Schedule Job Schedule Information List Phone Book Tel ephone Numbers Lis t System List System Data List

The selected list will be pr inted out.

Other Reports



Multi-Communication Report This report is printed automatically after sending to or receiving from

more than one lo c ation and provides detailed information a bout the operation.

Note: Any report which is configured to print automatic ally will no t print if your machine runs out of ink or paper, has a paper jam, or is printing a file sent from a PC.

1-50 Getting Started

User Options (System Data)

Print the 480cx User Guide

Your mach ine has va rious use r-selectable featu res. T hese option s are pr eset at the factory, but you may need to change them. To find out how the options are currently set, print the Syste m List. For more informati on on printing the list, see To Pri n t Repor ts on pa ge 1-50.

Setting an Opt i on

Press the Menu button.

Press the System Da ta b utto n on the One-Tou ch ke ypad. Th e dis play s hows t he first option menu.

Scroll through the options by pressin g the Down or Up buttons repeatedly.

When the op tion you want appears in the display, ente r the number f or the desired setting.

Or Yo u can use Right or Left buttons to select the desired setting.

Press the Enter butt on to store your cho ice in me mory . You can exit fr om s etup mode at any time by pres sing the Stop button.

When you press the Stop button, the machine stores the options you changed and returns to the Standby mode.

System Setup 1-51

Sel ect abl e Options

Print the 480cx User Guide

These instructions assu me you’v e followed the steps listed in the pre vious procedure, Setting an Option, and the machine is prompting you to change one of the options listed be low .

All of thes e options are menu settin gs accessed by the On e-T ouch b ut ton 01, System Data .



PAPER SIZE - Select the pape r size you will be pr inting o n. Press 1 for l etter (LTR), 2 for A4 si ze, or 3 to use leg a l (LGL ) size

paper.



MESSA G E CON F. - A mes s a ge c on fi r m at i o n re po rt s h owing transmission informa tion; whether the tra nsmission was suc cessf ul, how many pa ges w ere s ent, etc.

Press 1 to print a confirmation report auto matically each time you send a fax (ON) .

Press 2 to turn this feature off (OFF). Press 3 to print only when an error occurs and the tra nsmission was n ot

succe ssful (ERR).



AUTO JOURNA L - The journal is a report providing detailed information about the previous 40 com munica tion operations including times and d ates.

Press 1 to print the journal a utomatically af ter ev ery 40 trans missions or receptions (ON).

Press 2 to disable automatic printing o f the Journa l (OFF). Yo u can still print Journal reports manually at any time. See T o Print R eports on page 1-50.

1-52 Getting Started



Print the 480cx User Guide

REMOTE RCV CODE - The remote receive start code allows you to initiate fax reception from an extension pho ne plugged into the EXT jack on th e back of the m achine. If you pick up the ext ension ph one a nd hear f ax to nes, enter the Remote Code and the machine will star t receiving. Th e Remo te C ode is pres et to *9* at factory. You may change the Remote Code by selecting any number fro m 0 to 9 on the numeric keypad.



DIAL MODE - Select the type of dial system your fax machine is connected to:

Press 1 if the fax machine is connected to a tone (Touch Tone) dial line. Press 2 if the fax machine is connected to a pulse (Rotary) dial line.



ECM MO DE (Error C orrect ion Mod e) - This mode comp ensa tes for poor line quality and ensures accu rate, error-free communication with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled.

Press 1 to turn the Error Correction mode on. Press 2 to turn the Error Correction mode off.



RX REDUCTION - When receiving a document as long as or longer than the paper installed in your machine, the machine can reduce the data in the d ocu men t to fit the p aper size in th e machine . Use this feature if you want to automatically reduce an incoming page (that woul d ot h e rw ise b e divide d i nt o two pa g e s ) to fi t on a si ng l e page . If the fax ma c hine cannot reduce the data to fit into one page with this featu re enabled, the da t a is divided a nd pri nted in act ual s i ze on two or more sh eets.

There are two R X Redu ction modes avai lable, On and Vertical Only. Press 1 to turn the RX reduction feature on. Note that this feature doe s

not apply t o the copy mode .

System Setup 1-53

This will reduce incoming pages equally along both axes in order to

Print the 480cx User Guide

maintain the proporti onalit y of the original image, as shown b e low.

Original

Received Data

Press 2 to turn off RX Red uctio n. Press 3 to enable vertica l only RX Reductio n. The machine will red uce

an inco ming page con tainin g ov erf lo w d ata along the verti cal axis onl y. The net effect will b e a vertical compression of the image as sh own below:

Original

Received Data

1-54 Getting Started



Print the 480cx User Guide

DI SCARD SIZE - Wh en recei ving o r copying a doc um ent as long as or longer than the p a per installed in your fax machine, you can set the fa x mach ine to discard an y excess image at the bottom of the page, to fit into the recording paper size.

If the received page is outside the margin y ou set, it will be prin te d o n two shee ts of paper at the actual size .

If the data is with in the margin, and the Auto Reduction featur e is turned ON, it will be red uced to fit into the appropriate size paper (Discard does not take place). If the Auto Reduction feature is turned OFF or fails, the data within the margin will be discar ded .

Using the number keypad, enter the desired discard size (0-30 mm), and pre ss t he Enter button to store your selection.



REDI AL INTE RVAL - Your machine can au tomati cally redial a r emote fax ma c hine if it was busy or does not answer the first call.

En ter th e numbe r of minutes (from 1 to 15) usi ng the number keypad.



REDIALS - Enter the nu mb er of redial attempts (from 0 to 9) you wish your machine to make.

Note:



If you enter 0, the machine will not redial.

ANSWER ON RINGS - Yo u can select the num ber of times your m achine rings b efore answer ing an i ncomin g call. If you are usin g yo ur mach ine as b oth a telephone and a fax machine, it is recommended that you set the r ing count to at least 4 to allow you time to answer a call.

Enter the ring count by selecting a number from 1 through 7 on the number keypad.

System Setup 1-55



Print the 480cx User Guide

SEND FROM MEMORY - With this fe a ture e nabled, all tra nsmission documents are automatic al ly scanned into memory, an d it will n ot b e necessary to wait until do c ume nts in the Automatic Documen t Feeder (ADF) are sent out before you can send or store other fax jobs.

Press 1 to tu rn this feature on. Press 2 to turn this feature off.



LOCAL ID - Enablin g this feature causes the machine to automatically print the page number, date, and time of the reception at the bottom of each page of a received document.

Press 1 to turn this feature on. Press 2 to turn this feature off.



CONT. POLL REPORT (Continuous Polling Report) - You can configure your WorkCentre 480cx to automatically poll and retrie ve faxes fr om unattended fax machines. This can be set u p to occur daily at re gu lar inte rvals. By en a bling th e Continuous Polling Report, every time continuous pollin g ends a m ulti-communication report will be printed. The rep ort will c onta in the results for each registered station.

Press 1 to turn this feature on. Press 2 to turn this feature off.

1-56 Getting Started

F AXPR INT QUALITY - This feature deter mines the print q uality for

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incoming faxes. The two ch oice available are Letter Quality (LQ) and Draft. Letter Quality Faxprint will print o ut faxes at a highe r resolution than Dra ft Faxprint Quality. However, Letter Quality Faxprint will prin t slower and consume mor e ink.

Press 1 to choose Letter Quality printing of inco ming faxes. Press 2 to choose Draft Quality printing of incomin g faxes.



CLOCK MODE - Use this featu re to determine how tim e is displayed on your machine.

Press 1 to s elec t a 12 hour Clock Mode. Press 2 to se lect a 24 hour Clock M ode.

System Setup 1-57



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DRPD (Distinctive Ring Pattern Detectio n) M ODE - Distinctiv e Ring is a telephone company service which enables a user to use a single telephone line to answer sev e ral differen t telephone numbers . The particular number someone uses to call you is identified by different ringing patterns, which consis t of var ious combinations of lon g an d short ri nging sounds. Th is fe ature is often us ed by a nswering ser vic es who answer telephones for many different clients . They need to know which number someone is calling on to properly answer the phone.

Using the Distinctive Ring Pattern Detection featu re, your fax machin e can "learn" the ring patt ern you designate to be answered as a fax. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call. All other ringing patterns will be forwarded to the exten sio n telephon e or answering machine plugged into the EXT jack.

Note: Before using the Distincti ve Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the tele ph one company. To se t up Disti nctive Ring Pattern De te c tion, y ou will need anot her telephone line at your locat ion, or someone avail abl e to di al your FAX number from outside.

1-58 Getting Started

You can suspend or change Distinctive Ring Pattern Detection at an y

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time: Press the Menu button. Press the System Da ta but ton on the One-Tou ch ke ypad. Press the Up butt on once. The DRPD learn mode menu is displayed. Press 1 to tu rn DRPD on. Press 2 to turn DRPD off. If you press 1 to setu p the Distinctive Ring Pattern Detectio n, the LCD

displays W A ITING RING. Call your fax number from another telephone. It is not necessary to place the call from a fax machine. When your machine begins to ring, d o not answer the call. The machine requires several rings to lea r n th e pattern.

Whe n the machin e completes "learnin g, " the LC D disp lays END DR PD SETUP .

With the DRPD feature active, DRPD app ears in th e display and the previously set reception mode is ignored. If you turn DRP D off, the mach ine return s to any previously set reception mode.

Note:

connect the machine to another telephone li ne.

DRPD mus t be s et up agai n i f you re-assi gn your fax num ber , or

After DRPD has been set up, call your fax number again to verify that the mac hine answers w i th a fax tone, t hen have a c al l plac ed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machi ne plugged into the EXT. jack.

System Setup 1-59

1-60 Getting Started

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Chapter 2

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Making a Co p

Making a Copy

Your machine is a hig h quality co pier which offers the followin g features:



Adjustable Contras t - Th e contrast settin g can be changed to obtain the best copy q uality for documents con tainin g faint markings , dark images , photo graphs or ot h e r ha lf tone ima g e s.



Multiple copies - 1 to 99 cop ies of the document can be made.



Enlarge\Reduce - Using the COPY RATE menu, you can reduce or enlarge the size of a copied image from 25% to 200% in incremen ts of 1%.



Collation - When the COPY COL LA TE men u o ption is set to ON, the mach ine sorts the copy job. For example, if you print two copies of a three-page document, the machine prints one complete document (page 1, page 2, page 3) before printing a second copy (page 1, page 2, and page 3).

2-1

To make one quick copy:

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Adjust the do c ume nt guid es to match the width of the document.

Slide the document

until it is grasped an d p ulled into the machine. If necessary, press the

You may cho ose STANDARD, FINE, or S UPER FINE resolution.

Note: Pressing the Express butto n automatically selects Standard res olu tio n. T his will allow th e Work Centre 480 c x to scan each pa ge into memory in only three seconds, reducing total copy time.

Press the

To make copies using the Copy menu features:

Adjust the do c ume nt guid es to match the width of the document.

Slide the document

until it is grasped an d p ulled into the machine. If necessary, press the

You may cho ose STANDARD, FINE, or S UPER FINE resolution.

Copy

face down

Contras t

button twice. The machine will make a copy.

face down

Contras t

into the Automatic Do cument Fe eder

butto n or the

into the Automatic Do cument Fe eder

butto n or the

Resolution

button.

2-2 Making a Copy

Press the

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copies (2 to 99), enter the desired number using the Number keypad, then press the

Th e dis play s hows t he ne xt option: the CO PY RATE menu where you

can manually adjust the copy image scale size settings. The number in the right corner of the bottom line shows the current

im age percen tage. To red uce or enlarge th e im age size, en ter the percen t value (25 to 20 0) using t he number keypad.

button to display the COPY menu. For two o r more

Copy

Down

butt on or pre s s

COPY [01-99] <01>

COPY RATE [25-200]% <100>

Start/Enter

Press the Th e dis play s hows t he ne xt option: the CO PY COL LATE menu.

butto n to confirm your settings.

Down

C OPY C OLLATE

1:ON 2:OFF

Making a Copy 2-3

When making m ultiple copies, there are two co lla te options: ON and

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OFF.



Selecting 1:ON will make 1 co py of page 1, 2, a nd 3 in order , then makes a se cond copy o f 1, 2, and 3 until a total of n copies has been made.

SORT



Selecting 2:OFF will make n copies of pa ge one , n c opies of pa g e

two, an d so on. Thes e copy sets will all be stacked on top of each other.

G ROUP

Press 1 or 2 to choose the desired collation method. Y o u can also press the Down button to choose the default collation setting: 2.OFF. The LC D display scrolls back and shows the firs t option: number of copies.

Press the Start/Enter button or the Copy butto n to beg in th e copy

operation.

Note: When setting the c opy options , press i ng the Copy bu tton will begin th e c opy operati o n im me di at el y wi t ho ut di s playing any re ma i ni ng op ti ons.

2-4 Making a Copy

Chapter 3

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Sending a Fax

Options for Sending a Fax Using the WorkCentre 480cx

You can send faxes with the WorkCentre 480cx in one of two ways:



By placing the do cument in the Automatic Document Feeder and entering t he information required for faxing at the WorkCentre 480cx Control Panel. This is called Manual Faxing.

For information and instructions for Manual Faxing, refer to Manual Faxing on pa ge 3- 2.



By faxing the document directly from your computer workstation using LaserFAX Lite, a software application included with your WorkCentre. This is called PC Faxing.

For information and instructions for PC Faxing, refer to PC Faxing on page 3-40.

3-1

M an ua l Fa xing

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This section provides informatio n and instruc tions for faxing a document from the WorkCentre 480cx using the features of the Control Panel.

Preparing Documents for Faxing

You can fa x documents that are printed on standard letter, legal or A4 si ze paper. Follow these guideli nes to prepare your documents.



Do no t a ttemp t to feed th e followin g types of documents into the mach ine:



car bon-pap er or carb on-backed p aper



coated paper



onion skin or thin paper



wrinkled or creased paper



curl ed or r olled pa per



torn paper

Note:

If your document falls into any of the above categories, make a copy of the document first. Use the copy for insertion into the Automatic Document Feeder.



Remove all staples and p aper clips before feeding the d ocument.



Make sure any glue, ink or correction fluid on the paper is completel y dr y before l oadi ng t he doc ument.



Do not load documents containing different sizes or weights of paper.

3-2 Sending a Fax

Sending a Fax Manually

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Adjust the do c ume nt guid es to match the width of the document.

Slide the document

until it is grasped an d p ulled into the machine.

document guides

Th e display alternately reads DOCUMENT READY and shows the remaining memory capa city. Up to 30 sheets m a y be insert ed at a time.

To insert more than one sheet, ensure that the bottom sheet enters first. Stagger the leading edge of the sh eets slightly and insert them with light pre ssure to e nsure sm ooth feeding.

To add pag es while th e fax is sending, insert them Automatic Document Feeder on top of t he already loaded sheets.

face down

into the Automatic Do cument Fe eder

face down

into the

If you are loading pages that are unusually thick or thin, feed one sheet at a time.

If necessary, adjust the document reso lutio n and contrast. See

Resolution

on page 3-23 and

Contrast

on page 3-25

Manual Faxing 3-3

Note: Pressing the Express butto n automatically selects Standard

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res olu tio n. T his will allow th e Work Centre 480 c x to scan each pa ge into memory in three seconds, reducing total fax tim e.

Using the Number keypad, enter the nu mber of the fax mac hine to

which you wish to send the document. If you make a mistake while entering a number, move the cursor under the incorrect di git by using the incorrect numbers by pressing the

Right

buttons, and correct the number. You may also delete

Left

Delete

button.

Press the

display. The machine dials the number and begins to transmit the fax. If you wish to cancel the fax, pres s the

Start /Ent e r

butto n when the number appears correctly in the

butto n two times.

Stop

Sending a Fax Using a One-Touch Number

Adjust the do c ume nt guid es to match the width of the document.

Slide the document

until it is grasped an d p ulled into the machine.

Note: Pressing the Express butto n automatically selects Standard res olu tio n. T his will allow th e Work Centre 480 c x to scan each pa ge into memory in three seconds, reducing total fax tim e.

Press the

telephone number yo u wish to call. For informatio n o n storing numbers in memory, see

T he machin e will scan t he documen t a nd di al the num ber auto matically . When the rem ote fa x machine ans wers, the document will be transmitted automatically.

One-T ouch

face down

bu t ton (01 t hrough 20) to w hich you assigned the

C onfigu ring Automatic D ialing Fe atures

into the Automatic Do cument Fe eder

on page 3-16.

3-4 Sending a Fax

Sending a Fax Using a Speed Dial Number

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Adjust the do c ume nt guid es to match the width of the document.

Slide the document

until it is grasped an d p ulled into the machine.

Note:

res olu tio n. T his will allow th e Work Centre 480 c x to scan each pa ge into memory in three seconds, reducing total fax tim e.

Note:

your most frequently used numbers with one touch of a button or a two digit speed dial number. For information on stori ng num ber s in m em or y, see

Co nfigur ing Au tomat ic Dialin g Featu res

Pressing the Express butto n automatically selects Standard

Press the Speed button , then enter a two digit sp e e d dial locati on number. For information on storing numbers in memory,

on page 3-19. Press the T he machin e will scan t he documen t a nd di al the num ber auto matically .

When the rem ote fa x machine ans wers, the document will be transmitted automatically.

Start /Ent e r

You can store One-Touch or Speed Dial numbers so you can dial

face do wn

button to dial the number.

into the Automatic Do cument Fe eder

Speed Dialing

on pa ge 3- 16 .

Sending a Fax Usi ng Group Dialing (Multi-Address Transmission)

Group D ia l in g ca n be us e d in c on j un c t ion wit h Me mo r y Tra n sm i ss i o n o r Delaye d Tra nsmission faxing operati ons . H owe ver, bef ore you c an a ccess the Group D i al i ng featur e , Group N um be rs mu s t be co nfi g ur e d. See

Dialing (for Multi-Address Transmission)

information .

on page 3-20 f or more

Manual Faxing 3-5

Group

To send a fa x using the Group Dialing f ea tur e:

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Adjust the do c ume nt guid es to match the width of the document.

Slide the document face d own into the Automatic Do cument Fe eder

until it is grasped an d p ulled into the machine.

Note: Pressing the Express butto n automatically selects Standard res olu tio n. T his will allow th e Work Centre 480 c x to scan each pa ge into memory in three seconds, reducing total fax tim e.

F ollow the procedure for the desired operation (s ee Memory

Tran sm i ssi on (Broadcasting) on page 3-10 or Delayed Tran smission on page 3-12).

When you come to the step wh ere the displ ay prompts you to enter the

remot e fax number, enter the Group Numb er.

Note: You can use only one Group Number in a single operation.

Continue the procedure to complete the (Memory Transmission or

Delayed T ransm issio n) operation. Y our machine will automatically scan the document loaded in the Automatic Document Feeder into memory and subsequently dial each of the numbers included in the group.

3-6 Sending a Fax

Sending a Fax After Talking

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If you have a regular phone connected to the EXT j ack on th e back of the machine, you can send a f ax af ter speaking with a person at the re mote site.

Adjust the do c ume nt guid es to match the width of the document.

Slide the document face down into the Auto matic Docu men t Fe eder

until it is grasped an d p ulled into the machine. Pick up the hands et o f the telepho ne connected to the EXT jack.

Call the remote location.

DIAL FAX NUMBER THEN PRESS START appears in the LCD display.

Note:

occur in the proper order.

6 7

For a successful fax transmission, it is im perat ive that ste ps 5 t o 7

When finished talking, instruct the perso n at the remote location to pre ss t he Sta rt bu tton on their fax machine. They can then hang up.

The remote fax machine will send the initial fax tones. Wa it until you he ar the fax tone f r om the remote fax machine.

Pres s t he Star t/E nter but ton on the WorkCe ntre 480cx. The machi ne begins to transmit.

Repl ace the handset.

Manual Faxing 3-7

Canceling a Transmission

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To cancel a fax:

Press the

The machine conti nues to send the fax, and the display shows a message warning you that the machine is in u se.

Press the

butto n at any time du ring th e tran smiss ion.

Stop

butto n agai n to cancel the tr ansmiss ion.

Stop

Confirming a Transmission

A Messag e Conf irmation report shows wheth er the transmiss ion was successful and how many pages were sent.

When the last page of your document has been sent successfully, the mach ine beeps and returns to Standby mode.

To print a Message Confirma tion report:

Press the

The machine prints out a Mes sage Confirmation report.

butto n.

Menu TX C onfirm

( 16) but ton on the One-Tou ch ke ypad.

3-8 Sending a Fax

You can also configure your machine to print out a confirmation report

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automatically each time a fax is sent. To automatically print a confirmation re port:

Press the Menu butto n.

Press the System Da ta butt o n (0 1) on t he O ne-T ou c h key pa d .

Press the Down or Up buttons repeatedly until MESSAGE CON F.

appe ars in the d is play.

Press 1 to print a confirmation report automatically each time you

se nd a fax (ON).

Press 2 to tu rn this feature off ( OFF).

Press 3 to print only when an error occurs and the tr ansmission was

not suc c essful (E RR).

If an error occurred during your fax transmissio n, an error mess age appears in the d isplay. If you receive an error mess a ge, press Stop to clear the message and try to send the docum ent again.

For a listing of error messages and t heir meanings, see LCD Display Error Messages on page 7-8.

Manual Faxing 3-9

Memory Transmission (Broadcasting)

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With Memory Transmission (Memory TX), documents are stored in memory and automatically sent to one or more remote statio ns. Use th is feature to send your documents to multiple locations.

Y o u can store a max imum of ten fax num bers for a memor y transmis sion. If you need to s end your fax to mo re than ten loca tions, you can increa se t he number of fax locations dialed by including a Group Dial number as one of the ten numbers.

After sending, the docu ments are automatically erased from memory.

Adjust the do c ume nt guid es to match the width of the document.

Slide the document face down into the Auto matic Docu men t Fe eder

until it is grasped an d p ulled into the machine. If necessary, ad just the resolution an d contrast . For details , see

Resolution on page 3-23 and Contrast on pa ge 3-25. Press the Menu butto n, then press the Memory TX button on the One-

Tou ch ke ypad. Enter the telephone number of the remote mach in e. There ar e seve ral

methods availabl e to d o th is:



Direct entry of the telephone number using the numeric keypad.



One-Touch keypad dialing of stored telephone n umbers (see OneTouch Dialing on pa ge 3-16).



Speed Number dialing using the numeric keypad (see Speed Dialing on page 3-19).

3-10 Sending a Fax

Press the

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Th e dis play prompt s you t o ent er another fa x number.

Start/Enter

button .

ANO THER FAX NUMBER?

If you have entered the last fax number, press the

Or If you want to send the d ocu men t to more than one location, press the

Start/Enter

keypad, One-Touch keypad, or two digit Speed Dial number. The number appears in t he display. Repeat Step 6 until y ou hav e entered the last fax number. Press the

button after enterin g the last fax number .

Stop

Th e docu ment i s s ca nned into memory. T he display show s the

remaining memory capacity and the number of pages. The machine dials the first telephone number and begins sending the document.

Note:

Tr ansmiss ion op erat i on.

Only a single Group Dial number may be used per Memory

butt on and e nter another f ax numbe r usi ng the numer ic

Stop

button.

Manual Faxing 3-11

Delayed Transmission

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Y o u can config ure your ma chine to send a f ax a t a spec ified time. Up to 10 delayed transmission operations can be reserved in your machine.

Place the docum ent face down in the Automatic Document Feeder. If

desired, adjust the r esolution and contra st. For details, see Resolution on page 3-23 and Contrast on page 3-25.

Press the Menu butto n, then press the Dela y TX button on the One-

Tou ch ke ypad. Enter the telephone number of the remote machine (up to 46 digits) .

There are several methods available to do this:



Direct entry of the telephone number using the numeric keypad.



One-Touch keypad dialing of stored telephone n umbers (see OneTouch Dialing on pa ge 3-16).



Group an d Speed number dialing usin g the numeric keypad (see Configuring Automatic Dia ling Features on page 3-16).

Press the Start/Enter button.

Th e dis play prompt s you t o ent er another fa x number.

3-12 Sending a Fax

AN OTHER FAX NUMBER?

If you hav e entered the last fax number setting, press th e

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Or If you want to send the d ocu men t to more than one location, press the

Start/Enter

keypad, One-Touch keypad, or two digit Speed Dial number. The number appears in t he display. Repeat Step 5 until you have entered the last fax number. Press the

button after enterin g the last fax number .

Stop

butt on and e nter another f ax numbe r usi ng the numer ic

Stop

butto n.

Note:

Tr ansmiss ion Operat i on.

O nly a singl e Group di al number may be us ed i n a Delay ed

The display prompts you to enter an ID fo r the transmiss ion. If you want to assign a nam e to the transmiss ion , enter it using the Number

keypad. If not, proceed to Step 7. For details on how to enter letters using the Number keypad, see

En ter ing A lph anume r ic C haract ers

Press the upper line and p rompts you to e nter the time the fax will be sent.

Start/E nter

button. T he dis p lay sh ow s the cu rrent time on th e

CURRENT 12:30PM

START 12:30PM

on page 3-26.

Manual Faxing 3-13

Using the Number keypad, enter the time the fax will be sen t. Use the

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earlier than the current time, the document wi ll be sent at that time on the following day.

Note: Remember to enter the time in either twelve or twenty-four hour clock mode format, depending upon which mode you enabled. For more info rmation, see

button to switch between AM and PM. If yo u set a time

Down

Selectable Options

on page 1-52.

After entering the time, press the

T he machin e scan s th e document in to memor y , return s to St andb y mode

and displays a reminder that a Delayed Transmissio n is set.

Note: If you want to cancel the Delayed Transmission, see

Standby Operation

on page 3-15

Start/Enter

button.

Canceling a

Adding Documents To a Standby Operation

You can ad d docume nts to a Dela yed Transmission prev iously ente red into memory.

Place the docum ent

necessary, adjust the resolution and contrast. For details, see on page 3-23 and

Press the

face down

C on t ra st

butto n.

in the Automatic Documen t Feede r. If

Reso lutio n

on page 3-25.

3-14 Sending a Fax

Press the

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display prompts you to select ADD or CANCEL. Note that already selected in the LCD display.

Add/Can cel

butt on on the One -Touc h keypa d. The LCD

OPE RATION

1.ADD 2.CANCEL

1. ADD

Press the

currently reserved in memory.

Press the

you want to add docume nts to, th en pres s the The machine automatically adds th e new documents to the pages

already in memory , displays the number of total pages and added pages, then r e turns to Stand by mode.

Start/Enter

Down

button to confirm. Th e dis play s hows ope rations

09:00AM DELAY TX FAX 1

or Up buttons repeatedly until you find the operation

Start/Enter

button

Canceling a Standby Operation

Press

keypad. The display prompts you to select 1.ADD or 2.CANCEL. Press 2. The display shows the o per ation s curr ently reserved in

memory. Press the

you want to canc el.

, then press the

Down

Add/Cancel

or Up button repeatedly until you find the operation

butt on on the One -Touc h

Press the

Start/Enter

bu tton to cancel the job.

Manual Faxing 3-15

Configuring Automatic Dialing Features

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One-Touch Di aling

One-Touch dialing lets you use any one of the 20 One-Touch buttons located on the left of the machine ’s con trol pan e l to au tomatically dial a number.

Storing a Num ber f or One-Touch Dial i ng

When assi gnin g a One-T ouch numb er , pres s and hold the One-Touch

button (01 t hrough 20) for 2 seco nd s. The display shows TXX:, w here "T" signifies you are assigning a On e-Touch number and "XX" des ign ates the selec ted One-Touch butto n.

If a number is already stored in the location, the display shows the number in th e up per line and 1:RENEW 2 :O T HER in the bo ttom line. Press 1 to d e le te the existing number or 2 to select another One-Touch button.

Enter the nu mber you wa nt to stor e (up to 46 digit s ) using the Number

keypad, then pr ess Start/Enter. To insert a pause between numbers when dialing, press the R edial/

Pause b utton. If you make a mistake while entering a number, use the Right o r Left

buttons to move the cu rsor under the wrong dig it, then enter the co r rect digit, or pr ess the Delete button.

The display asks you to enter a name. Us ing the Number keypad, enter

the desired name (up to 20 alphanumeric character s). For information on how to enter names, see Entering Alphanumeric Characters on page 3- 26.

Or If you don’t want to ass ign a name, skip this step.

3-16 Sending a Fax

Note:

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display whenever you press the One-Touch button.

If you assign a name to the number, the name will appear in the

Press the

without entering a name. The display prompts you to press another One-Touch button.

To assign another One-Touch number, press the desired One-Touch

button and repeat steps 2 throu gh this s tep.

To return to St andby mode, pre s s the

Start/Enter

button whe n the name appears co rrect ly or

but ton.

Sto p

Diali ng a One-To uch Number

Press t he One-Tou ch button (0 -20) t o which you as s igned the number

you wish to dia l . The number is automatically dialed. If a d ocument is loaded into the

Automatic Documen t Feeder, th e WorkCentre 48 0cx will begin transmission of the document after the remote machine answers.

Using t he One-Touch Address Label S heet

A One-Touch label sheet is included with your machine. As you store numbers in One-Touch dial buttons, make a note of the numbers on the label to remind you which number is s tored in each position.

Configuring Automatic Dialing Features 3-17

Remove the clear cover and label using a p ointed instrument, as shown

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below.

Label

Note: You may want to write on th e label u s ing a pencil in case you wis h t o change these numbers later.

Write in formation on the label and re-install the label and cover.

3-18 Sending a Fax

Spee d Dialing

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You can store up to 50 numbers in two digit Speed Dial locations (01-50).

Storing a Num ber f or Sp eed Di ali ng

You can assign up to 50 fax or telephone speed dial numbers using the two digi t numbers 01-50 on th e Nu mber keypad .

Press and hold the Speed/Dual button for 2 seconds.

Enter a two digit loca tion nu mber (01 through 50) to which you want to

store a number, then press the Sta rt/En ter button. If a number is already stored in the location, the display shows the

number in th e up per line and 1:RENEW 2:OTHER in the bottom line. Press 1 to delete the existing n u mber or 2 to select another speed dial number.

Enter the telephone number you want to store, then press the Start/

En ter button. To assign a name to the number, enter the desired name. For

information on how to enter name s, see E n t eri n g Al phanumeric Characters on page 3-26.

Or If you don’t want to ass ign a name, skip this step.

Press the Start/Enter bu tton whe n th e n ame app ears correct ly or

without entering a name. To store more telephone numbers, repeat steps 2 through 5.

Or To return to St andby mode, pre s s the St o p button.

Configuring Automatic Dialing Features 3-19

Diali ng a Spe ed-Di al Number

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Press the

number you wish to call. Press the

The number is automatically dialed. If a d ocument is loaded into the Automatic Documen t Feeder, th e WorkCentre 48 0cx will begin transmission of the document after the remote machine answers.

button, then enter th e tw o digit number assigned to the

Speed

Start/Enter

button to dial the number.

Group Dialing (for Multi-Address Transmission)

Multiple One-To uch and speed dial numbers can be registered as a Gr ou p. By u sing the Group number, you can s e nd a docu ment to multiple parties in a s ingle ope ra tion. U p to ten numbers may be s t ored a s a G roup. You r mach ine will dial the remote numbers in a stored sequence. If the number is busy, your machin e will dial the n e xt stor ed numbe r and af ter dia ling a ll of the stored numbers, will automatically redial any nu mbe r previously busy. Before you can use this feature, you must coordinate and store Group numbers.

Storing One-Touch or Sp eed Di al Numbers f or Group Dialing

Press the

Tou ch ke ypad.

butto n, then press the

Group Dial

button on the O ne-

3-20 Sending a Fax

Th e LCD displ ay pr ompt s you t o s elec t a O ne-To uch N umber.

Press the

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Dial, then press the Th e LCD displ ay pr ompt s you t o confirm your choice.

Press 1 to confirm your select ion or 2 to ca ncel it and choose a diff erent

One-Tou ch button. The display promp ts you to press a One-Touch butto n or enter a Speed

Dial number which you wish to include in the group.

One-T ouch button

Start/Enter

GROUP NO.:T02

1.YES 2.NO

( 01 th ro ugh 20) you w ant to use f o r G ro up

button.

ENTER ONE-TOUCH / SPEED DIAL> ##

Press the

include in the group. Or Enter the

wish to include in the g roup is stored. Press the

more destination number s in the group. Press the

you want to include in the group. The display a sks you to enter a name .

One-Touc h button

two digit Speed Dial location

Start/Enter

button when you have en tered a ll the telephone numbers

Stop

assigned to the fax number you wish to

to which the fax number you

butto n. Rep eat steps 4 and this step to include

Configuring Automatic Dialing Features 3-21

To assign a name to the Group, enter the desired name.

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Or If you don’t want to ass ign a name, skip this step.

Press the

another group dial number. If you want to store another group dial number, repea t steps 2 t hrough 8.

Or To return to St andby mode, pre s s the

Start/Enter

butt on. The display prompts you to assign

button.

Sto p

Using Group Dialing

Group Dial numbers can be used for Memory Transmission, Delayed Transmission, or Continuous Polling operations. See

(Broadcasting) Polling Remote Mach ines (CONT. POLL)

on page 3-10,

De l ayed Transm i ssi on

on page 4-9.

Memory T ransmission

on page 3-12, and

3-22 Sending a Fax

Setting Document Resolution and Contrast

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It is re c ommen ded that y ou fax documen ts that wer e printed with a typewriter, felt tip pen, b lac k ink o r laser printer. Th e paper should be white or very li ght. The document s hould be of norma l we ight; do not use cardboard. Blue lines on a ruled pad will n ot fa x well.

When sending typical text based documents, you should not need to adjust the resolution and the contrast. However, if y ou send do cuments with unusua l contras t char ac t eris t ic s, i ncluding photogra phs , you can adjus t the resolution and contra st to ensure a hig h q uality transmission.

Resolution

Press the Resolu tion button to increase sharpness and clarity. By pressing the Resolu tion button r epeatedly after loading a document, you can choose between ST ANDAR D, FI NE, or SUPER FINE modes .

The document types recommended for these setting s are describe d in the table on the ne xt page.

Setting Document Resolution and Contrast 3-23

Mode Recommended for...

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Standard Documents wit h normal size d characters. Fine Documents containing small characters or thin lines, or for sending

documents printed with a dot-ma trix printe r.

Super Fine

Note: Super Fine Resolu ti on m ode i s not available if the Send F r om Memory feature is set to ON. If Send From Mem ory is set to ON, all document s will be stored to memory in Fine Resolution mod e.

If the WorkCentre 480cx i s set to Super Fine Resol ution mode and the remote fax machine does not support Super Fine Resolution, the WorkCentre 480cx will transmit using the highest resoluti on mode supported by the remote fax machi ne.

Documents containing extre m ely fin e detail. SU PE R FI N E mo d e works only if the remote machine also supports SU PER F INE resolution.

3-24 Sending a Fax

Xerox 480cx User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual