Xerox 480cx User Manual

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XERO X

WorkCentre 480cx

Color All in One

Xerox Corporation

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©19 99 by Xerox corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinaft er granted. Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation.

Xerox and all Xerox products mentioned in this publication are regi stered trademarks of the Xerox Corporation and used by Xerox Canada Ltd. as a registered user.

Windows companies are also acknowledged.

Publication number: 701P99757

is a trademark of Microsoft Corporatio n. Pro ducts and trademarks of other

ABLE OF CONTENTS

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Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ix

Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

1. Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Set Up Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Control Locations and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Choosing a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Setting Up Your M achine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Document Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Paper Exit Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Document Exit Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Telephone Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Extension Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

PC Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

AC Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Storing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-20

Using the Automatic Paper F eeder . . . . . . . . . . . . . . . . . . . . . . . 1-20

Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

Using the Manual Paper Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

Paper Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28

Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28

Guidelines for Special Paper and ot her Media . . . . . . . . . . . . . . . . . . . .1-30

Installing Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

Overview of WorkCentre 480cx Drivers . . . . . . . . . . . . . . . . . . . . . . . 1-32

Software Included With the WorkCentre 480cx . . . . . . . . . . . . . . . . . . 1-32

Software Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-33

In Windows 3.x, Windows 95/98, or Windows NT 4.0 . . . . . . . . . 1-33

Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-34

Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-36

System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-38

Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-38

Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-39

Arrange Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-41

iii

Clean Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

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Select Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43

Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Setting the Clock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-45

Setting the System ID (Your N umber and N ame) . . . . . . . . . . . . . . . .1-46

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-48

To Print Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50

User Options (System Data) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-51

Setting an Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-51

Selectable Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52

2. Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

3. Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Options for Sending a Fax Using the WorkCentre 480cx . . . . . . . . . . . . . 3-1

Manual Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Preparing Documents for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Sending a Fax Using a One-Touch Number . . . . . . . . . . . . . . . . . . . . . 3-4

Sending a Fax Using a Speed D ial N umber . . . . . . . . . . . . . . . . . . . . .3-5

Sending a Fax Using Group Dialing

(Multi-Address Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Sending a Fax After Talking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Canceling a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Confirming a Transmis sion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Memory Transmission (Broadcasting) . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Adding Documents To a Standby Operation . . . . . . . . . . . . . . . . . . . .3-14

Canceling a Standby Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Configuring Automatic Dialing Features . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

One-Touch Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Storing a N umber for One-Touch Dialing . . . . . . . . . . . . . . . . . . . 3-16

Dialing a One-T ouch Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Storing a N umber for Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . 3-19

Dialing a Speed-D ial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Group Dialing (for Multi-Address Transmission) . . . . . . . . . . . . . . . . . 3-20

Storing One-Touch or Speed D ial Numbers f or Group Dialing. . . 3-20

Setting Document Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 3-23

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-23

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Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Using the Number Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Entering Alphanumeric Characters. . . . . . . . . . . . . . . . . . . . . . . . 3-26

Keypad Character Assignments. . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Entering Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Editing Numbers or Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Inserting a Paus e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-30

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Redial Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . . .3-31

Searching Sequentially through Memory . . . . . . . . . . . . . . . . . . . 3-31

Searching by the First Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-32

Flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Automatic Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Priority Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-36

Being Polled By a Remote Machine (TX POLL) . . . . . . . . . . . . . . . . . 3-36

Adding Documents To the Job to be Polled . . . . . . . . . . . . . . . . . . . .3-38

Canc elling a Job Already in Memory Which is Waiting to be Polled . .3-38

PC Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40

What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-40

LaserFAX Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-40

Sending Faxes with LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Fax Conversion Dialog Advanced Features . . . . . . . . . . . . . . . . . . . .3-45

Cover Sheet Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46

The Send Opt ions Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47

The Attach Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48

The Keep But ton . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-50

LaserFAX Application Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-51

LaserFAX Application Toolbar Features . . . . . . . . . . . . . . . . . . . . 3-52

The LaserFAX Phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-55

Adding Entries to the Phonebook. . . . . . . . . . . . . . . . . . . . . . . . . 3-55

Troubleshooting LaserFAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-55

4. Receiving a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

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Options for Receiving a Fax Using the W orkCentre 480cx . . . . . . . . . . . .4-1

Reception Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Determining the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Receiving Automatically in FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Receiving Automatically in TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . 4-4

Receiving Manually in TEL M ode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Receiving Automatically in ANS/FAX Mode . . . . . . . . . . . . . . . . . . . . .4-6

Receiving a Fax When the Machine is Out of Paper . . . . . . . . . . . . . . . 4-7

Distinctive Ring Pattern Detection (DRPD) . . . . . . . . . . . . . . . . . . . . . . 4-8

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Polling Rem ote Machines (CONT. POLL) . . . . . . . . . . . . . . . . . . . . . . . 4-9

PC Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

LaserFAX Lite Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Receiving Faxes With the WorkCentre 480c x . . . . . . . . . . . . . . . . . . . 4-14

Troubleshooting LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

5. Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

Printing a D ocument . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Windows 95/98 and 3.x Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Windows NT 4.0 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-15

The Xerox WorkCentre Control

Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-21

Starting the Xerox WorkCentre 480cx Control Program. . . . . . . . 5-21

Xerox WorkCentre 480cx Control Program Window . . . . . . . . . . 5-22

Using the DOS Printing tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27

Using the About Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29

6. Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Windows 95/98 and NT Installations . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Windows 3.x Installations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

User Guide Information for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Overview of Scanning Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Pagis Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

The WorkCentre 480cx TWAIN Scanner Application . . . . . . . . . . . 6-4

TextBridge Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Scanning With the WorkCentre 480cx . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

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Scanning With Pagis Pro Version 2.0 . . . . . . . . . . . . . . . . . . . . . . . 6-6

Starting the WorkCentre 480cx TWAIN Scanner Application . . . . . 6-8

WorkCentre 480cx TWAIN Scanner Application Features . . . . . . . . . . . 6-12

The WorkCentre 480cx TWAIN Scanner Window . . . . . . . . . . . . 6-14

WorkCentre 480cx TWAIN Scanner Help . . . . . . . . . . . . . . . . . . 6-15

Scanner Control Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

The Basic Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17

The Image Quality Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28

The Filters Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-42

Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-47

Image Control Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-48

7. Trou bleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Document Jams While Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Paper Jams While the Machine is Printing . . . . . . . . . . . . . . . . . . . . . . 7-3

If Jammed in the Paper Feed Area at the Rear of the Machine . . . 7-3

If Paper is Jammed in the Printer Output Area . . . . . . . . . . . . . . . . 7-5

If Paper is Jammed Inside the Machine . . . . . . . . . . . . . . . . . . . . . 7-6

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7

LCD Display Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8

Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Printer Problem s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-22

Scanning Problem s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Clearing Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Cleaning the Document Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Managing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Tips for your print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Print Cartridge Nozzle Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Cleaning the Print Heads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Replacing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

Cartridge Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19

ADF Rubber Retard Pad Replacement . . . . . . . . . . . . . . . . . . . . 8-22

vii

9. Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

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Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Send Header R equirem ents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Data Coupler Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

Canadian Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Safety and Legal Requirements for the UK . . . . . . . . . . . . . . . . . . . . . . . .9-9

The Electricity at Work Regulation

(in England and Wales) UK ONLY . . . . . . . . . . . . . . . . . . . . . . . . . . .9-13

Electricity at Work Regulations: . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13

European Product Marking Requirements . . . . . . . . . . . . . . . . . . . . . . . . 9-17

CTR 21 Annex II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-17

CTR 21 Annex III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-17

Telephone Connectivity Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-19

The WorkCentre Telephone Connectors . . . . . . . . . . . . . . . . . . . . . . .9-20

10. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

viii

Preface

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Safety Notes

Your WorkCentre 480cx and supplies are designed and tested to meet stri ct safety requirements. Included are safety agency examination and approval and compliance to established environmental standards. Pleas e read the following instructio ns care fully befo re operating the WorkCentre 480cx, and refer to them as needed to ensure the continued safe operation of your W orkCentre.

Follow a ll wa rnings and instructions marked on or su pp lied with the product.

Symbols Used: Caution = Warning Unplug the WorkC entre 480cx from the wal l outl et befor e c le aning.

Always use ma t erials spe cifi ca lly designat ed fo r t his produc t. Use of other materials may result in poor performance and could create a hazardous situation.

Do no t use ae r osol clean ers. Fo llow the instr uctio ns in this User Guide for pr oper cle aning methods. Never spray anyt hi ng onto or inside of t he WorkC entre 480cx.

! !!

Use supplies or cleaning materials only as directed. Keep all supplies and

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materials out of reach of childr en.

Do no t u se the Wo rkCen tre 480cx near water, in we t locations, or outdoors. Do no t place the WorkCentre 480cx on an unstable cart, stand, or table.

T he W o r kC en t re 48 0c x ma y fa ll , c ausi n g pe r s on a l inju ry or se r i ou s damag e to the m a chin e.

This product is equipped with a grounding type plug. The plug will fit only into a g roun ded power outlet. This is a saf e ty featur e. To avoid risk of electric sh ock, contact your electrician to replace the receptacle if you are unable to insert the plug into the o utlet. Neve r us e an adapter to connect th e WorkCentre to a power source receptacle that lacks a ground connection terminal.

The WorkCentre 480cx should be operat ed from the type of power source indicated on the label. If you are not sure of t he type of power available, consult your local power company.

Do no t allow anything to rest on the power cord. Do not locate the WorkCentre 480cx w here people will step on the cord.

The power supply cord is the disconnect device for this equipment. Ensure that the WorkCentre 480cx is installed near an outlet and is easily accessible.

Yo u r m achine is equipped with an energy saving device to conserve power wh en the machi ne is n o t in us e. The mach ine may b e left on con tinuou sly .

Slots and opening s in the cabinet and in the back and sides of the WorkCentre ar e provided fo r ventilation. To ensu re reliable op e ration of the WorkCentre and to protect it from overheating, these openin gs must not be blocked or covered. The WorkCentre 480cx should never be located near or over a radiato r or h eat reg ister. The Wo rk Centre 480c x should n ot be placed in a bu ilt-in ins ta lla tion unles s proper ventilation is provided.

Never pus h object s of a ny kind into the slots of the WorkCe ntre 480cx as

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they m a y touch dang erous voltag e points or short out parts which could result in a fire or e le ctric shock.

Never spill liquid of any kind on the WorkCentre 480cx. Never remove covers or guards that require a tool for removal. There are

no casual operator serviceable areas wit hin the covers of the Wo rkCentre 480cx.

Never def eat interloc k switch es. This Mac hine is designed to restrict operator access to unsafe areas. Covers, guards, and interlock swi tches are provided to ensure that the machine will n ot o pera te with covers opened.

Use of an extension cord with this WorkCentre is not recommended or authorized.

Avoid direct viewing of the document lights. The lamps are bright and,

while not harmful, they may cause an an noyin g afte rimage. Always keep the document cov er closed dur ing operation and storage.

I f you need addi tional safe t y info rmati on conc erning th e WorkCentre or Xerox supplied materials, you may call the followin g toll-free num ber.

In the United States or Canad a: 1 - 800 - 828 - 6571

xii

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Gett ing Started

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Set Up Your Machine

Unpacking

Chapter 1

WorkCentre

Document exit tra

Telephone line cord

Ink Cartridges

Document Input tra

Power cord

WC480cx Quick Installation G uide

CD-ROMs

PC c abl e

WC480cx Quick Reference Guide

01 02 03 04 05

06 07 08 09 10

11 12 13 14 15

16 17 18 19 20

One-touch label

Replacement ADF Rubber Pads

*1 Two CD ROMs c ontaining Installer, Softwa re and Online U ser Guide. *2 Appearance may vary according to country.

1-1

Control Locations and Functions

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Take a moment to familiarize yourself with the main components and their locations.

Front View

Automatic Document Feeder

Paper Guide

Document

Guide

Control

Panel

Document Exit Tr a

Paper Exit Tra

Document Input Tra

Paper Feeder

Extension Tra

Automatic Paper Feeder

Envelope Guide

Ca rt ridge

Stor a Area

1-2 Getting Started

Note:

Your machine may look slightly different than the illustration.

Re ar V iew

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Powe r Cord Connector

PC Cable Connec tor

Inside

Color Ink Cartrid

Control Panel Cover

EXT Jac k

LINE Jac k

Black Ink

Cartri d

Set Up Your Machine 1-3

Choosing a Location

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To help guarantee trouble-free operation of your machine, place it o n a flat, stab le surface nea r you r workstati on. Lea ve enough sp ace to allow for e asy paper loading, paper unloading, and opening of the front cover.

Do not place your machine:



In direct sunligh t.



Near heat sources or air con ditioner s.



In dusty or dirty environments.

Setting Up Your Machine

Do cument In put Tray

Insert the two tabs o n th e tray into the slots as shown. Fold out the ex te ns ion tray, if necessar y.

1-4 Getting Started

Paper E xi t Tr ay

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Slide the Paper Exit Tray out fr om the base of the machine. If desir ed, fold out the exte ns ion tray.

Do cument Exi t Tray

Insert the two tabs o n th e document exit tray into the slo ts o n the front of your machine. Fold out the extension tray, if necessary.

Set Up Your Machine 1-5

Telephone Li ne

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Note: There are many possible ways to connect telephone accessories to the WorkCentre 480cx. Refer to page 9-19 for more detailed connection scenarios.

Plug one end of the telephone line cord into the TEL LINE ja c k and the other end into a standard phone wall jack.

Te lep hone Connectiv ity G uidelines

To a

standar d

teleph one

wall

ack

1-6 Getting Started

Ext ension Phone

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If you want to use a regular phone or answ ering ma chi ne with your WorkCentre 480cx, co nne ct it to th e jack labeled EXT on the side o f the mach ine.

To a

telephone or

answerin

machine

PC Cable

Your Xerox WorkCentre 480cx is equipped with a parallel in terface port for use with IBM PCs an d compatible computers. Using the suppl ied Cen troni cs pa rallel cable, connect your Wo rkCen tre 480cx to a co mputer that supports bi-directio nal communications ( I EEE stand ard 1284).

Note:

If using another parallel cable, ensure that it meets

1284 specifications and is not longer than twelve feet.

Set Up Your Machine 1-7

I EEE stan da rd

To connect the WorkCentre 480cx to a computer, follow the

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steps below :

CAUT ION: Make sure the computer is turned off, and the WorkCentre

480cx is unpl ugged fr om t he power outlet.

Plug the parallel cable into the conn ector on the back of the WorkCentre 480cx. Swing the metal clips o f the connector inward un til

they lo c k firmly inside the notches on the parallel cable connecto r.

1-8 Getting Started

Connect the other end of the cable to the parallel port on your com pute r. Refer to your computer documentation fo r assistance with this

procedure.

AC Power Cord

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WARNING:

the AC power cord is plugged in, the machine is fully energized.

Plu g one e nd of th e AC po wer cord into the back of the machin e an d the other end into a grounded AC power outlet.

To AC outlet

T he machine turns on and p erforms a self diagnost ic test. POWE RING UP PLEASE WAIT appears on the LCD display.

There is NO On/Off switch for the WorkCentre 480cx. When

If you are setting u p the machin e for the first time, o r if th e machine has not been operated for an exten ded per iod of time, it will emit an alar m sound and the Al arm LE D will light. SET DATE AND TIME, and PRESS START w ill appear on the L CD d isplay.

SET DATE AND TIME

P RESS START

Set Up Your Machine 1-9

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Pre ss th e Start bu tton. A flas h in g cur sor will app ear on the fir st character of the date in the LCD d isplay.

Enter the d a te and time using the Number Keypad. If y ou need assistance entering characters using the Number keypad, refer to

En ter ing A lph anume r ic C har acters

on page 3-26.

Press the Th e WorkCe ntr e 480c x returns to standby mode . If the re are no ink

cartridges insta lled, ALL CART. EMPTY appears in the top line of the display.

Note: If you do not set the date and time, after a short period of time the mac hine wil l automati call y accept whatever d ate and tim e are dis pl ayed on power up. It will then go into standby mode.

Note: To power off the machi ne, unplug the power cord. Power must be applied at all times if the machine is used as an unattended fax machi ne.

Start/Enter

butto n to confirm your settings.

1-10 Getting Started

Installing Ink Cartridges

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Your machine is a dual cartridge Inkjet printer. You must use a black and a color ink cartridge. When viewed fr om the front of the machine, the Black Ink Car tridge in stalls in the right Cartridge Holder while the Color Ink Cartridge installs in the left Cartridge Holder. An optional Photo Ink Cartridge, which can be installed in place of the Black Ink Cartridge, is also available.

When installing ink cartridges , yo u must provid e specific information to the Workcentre 480cx about the cartridg es you install. This allows th e printer to keep track of which cartridges are installed and to gauge ink cartridge utilization. There are two methods of enter ing this information. You m a y enter the required information dire ctly via the WorkCe ntre 480cx contr ol p anel or you c an update Ink Ca rt r i dg e infor mat i o n us in g t he W orkCe n t re 480cx Control Software and a PC.

The procedures in this section co ver Ink Cartridge Installatio n with out using the WorkCentre 480cx Control Program . To install Ink Cartridges using the WorkCentre 480cx Control Program, refer to The Xerox WorkCentre Contr ol P r ogr am on page 5-21.

Set Up Your Machine 1-11

Inst al l i ng Ink Cart ri dges

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Lift open the Control Panel cover b y

Control Panel

pullin g up on th e Control Panel

Cartridge Compartment Cover

The Cartridge Compartment Cover is now accessible.

Open th e Cartridge Compartment Cover by lifting up on the recessed handle.

The Cartridge Carrier Assembly moves to the center of the machine.

1-12 Getting Started

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Unwrap and remove the Black Ink Cartridge from its packaging. Hold the cartridge by th e top only.

Note:

Avoid touching the electrical contacts on the cartridge.

Carefully remove the sealing tape b y p ulling straight ou t on the tab located at the end of the In k Cartridge.

Ensure that there are no pieces of tape remai ning on the cartridge.

Set Up Your Machine 1-13

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L ocate the Bla ck Ink Cartridg e h older inside the printer . T he Black I nk Cartridge holder is located on the right side of the Cartridge Carrier

As s embly and c an be ide nt if ie d by a blac k key tab.

Color Cartrid Hol der

Black Ca rtrid Holder

Slide the Black Ink Car tridge down in to the holder and push it in th e

direction of the arrow un til it clicks into place.

Note: If you want to install the optional Photo Ink Cartridge, you must first remove the Black Ink cartridge. Next, i nstall th e Photo Ink cartridge into the cartr idge holder i n place of the Blac k Ink C ar tridge.

1-14 Getting Started

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Unwrap and remove the Color Ink Cartridge from its packaging. Hold the cartrid ge by the black areas or colored top only.

Note:

Avoi d touc hing t he el ectrical cont acts on the bac k of the cartridge.

Carefully remove the sealing tape b y p ulling straight ou t on the tab located on the end of the Ink Cartridge.

Set Up Your Machine 1-15

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Locate the Color In k Cartridge hold er inside the printer. The Color Ink Cartridge holder is located on the left side of the Cartridge Carrier

As s embly and c an be ide nt if ie d by a lig ht blue ke y tab.

Color Cartrid

Black/Photo Cartrid Holder

Slide the Color Ink Cartridge do wn in to the holder and push it in the direction of the arrow un til it clicks into place.

Close the Cartridge Compartment Cover. CARTRIDGE CHANGED? appears in the display

12 13

Press the Press the

Down

or Up button u ntil BOTH appears in the display.

Start/Enter

Bu tton.

LEFT CARTR IDGE? appear s in the top line of the LCD display.

1-16 Getting Started

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Press the Up or appears in the lower line o f the display.

Press the RIGHT CARTRIDGE? appears in the top line of the LCD display.

Down

Start/Enter

buttons until NEW COLOR CARTRIDGE

butt on to c onfi rm your choic e.

Press the Up or appears in the lower line o f the display.

Press the The Cartridge Carrier Assembly moves ba c k to the docking position.

Run a Car tridge Alignment Test. This will en sure that y our WorkCentre 480cx generates the best possible prints. Ref er to

on page 1-41.

CAUTION:

A ssembly has moved ba ck into the dockin g po sit ion. If n o menu choices are made , the Carrie r Assembly will autom at ic ally return to the doc k ing posit ion after about one minute.

Do not power off the machine until the Cartridge Carrier

Down

Start/Enter

buttons until NEW BLACK CARTR IDGE

butt on to c onfi rm your choic e.

Arr a nge Alignment

Set Up Your Machine 1-17

Storing Ink Cartridges

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The ink cartridge storage unit provides a convenient place to store an extra black or color print cartridge, and prevents an opened cartrid ge from drying out.

To stor e a ink cart ridge in the stora ge unit:

Insert the ink cartridge into the storage unit and push down ligh tly until it clicks into place.

When s wit chi ng between phot o and blac k ink cartri dges, ke ep the unused one in the ink ca rtrid ge sto rag e unit. The stora ge unit p reven ts the cartri dge from drying out while providing easy access to it.

Stor age Unit

Cartridge

1-18 Getting Started

+ 288 hidden pages