OneTouch 4.6
April 2013
05-0818-100
Xerox® DocuMate® 4799
User’s Guide
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Document Version: 05-0818-100 (April 2013)
Information is subject to change without notice and does not represent a commitment on the part of Visioneer.
The software described is furnished under a licensing agreement. The software may be used or copied only in
accordance with the terms of such an agreement. It is against the law to copy the software on any medium
except as specifically allowed in the licensing agreement. No part of this document may be reproduced or
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Restricted Rights Legend
Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in
Te c hn i c a l D a t a a n d Co m p u te r S of t w a r e C l a u se 5 2 . 22 7 - FAR 14. M at er ia l sc an ne d by t hi s pr od uc t may b e
protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible
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Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be
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Table of Contents
1Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1
Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1
Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Warning - Electrical Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Electrical Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
Disconnect Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
Environmental Health and Safety Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
2 Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6
The Xerox DocuMate 4799 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7
3 Scanner Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Unpack the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-9
Install the Double Feed Prevention roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Connect the Scanner Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12
4Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13
Install the Software and Connect the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Installing the Scanner Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17
Installing the User Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
Installing Visioneer One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19
Installing Additional Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-21
Register Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22
5Loading Documents to Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
Items to Avoid Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
Select the Paper Feeding Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
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Select the Paper Path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24
Scanning from the Automatic Document Feeder (ADF) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25
Scanning Interfaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-26
6Scanning and Configuring OneTouch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
Default One Touch Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30
Features of the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-30
Changing the Button Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31
Selecting Options for One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33
Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36
Scan Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
Page Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-38
Advanced Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
Redaction Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-40
File Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-43
Create Single Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-44
Image Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-44
Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-46
Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-47
To Scan Using Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-48
Open Scanned Document(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-49
Transfer to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-50
Setting the Folder and Options from One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-50
Setting the Folder from Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-52
Scanning to Multiple Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-52
Burn to CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-55
Printer or Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-57
PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-58
SharePoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-60
SharePoint Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-62
FTP Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-63
FTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-65
SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-66
SMTP Link Log Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-68
Email Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-68
Email Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-69
Text Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-70
Text Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-71
Adding Text Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-72
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . 6-73
Still Image Client . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-74
Image Editors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-76
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Image Documents Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-77
Adding Image Editor Applications to One Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-78
PDF Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-79
Send to Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-81
Scanning to Multiple Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-84
Scanning with Job Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-86
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-89
Text Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-90
Selecting One Touch OmniPage OCR Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-92
The OCR Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-93
Creating Your Own Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-95
Editing User Dictionaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-97
The Format Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-98
OneTouch with Visioneer Acuity Technology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-100
The Acuity Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-100
Hardware Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-103
Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-104
Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-104
7Scanning from TWAIN and WIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-105
Accessing the Scanner Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-105
Choosing TWAIN or WIA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-105
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-106
Locked Scanning Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-107
Using the Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-107
Scan Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-110
Move, Resize, or Delete Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-113
Reordering Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-114
Clear All Regions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-115
Document Source Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-115
Basic Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-116
Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-116
Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-118
Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-118
Exporting Presets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-120
Importing a Preset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-121
Document Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-123
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-124
Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-124
Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-128
Scanner Model Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-131
Image Enhancements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-134
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-135
Main Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-135
5
Xerox® DocuMate® 4799
User’s Guide
Ta b l e o f C o n t e n t s
Color Processing Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-142
Advanced Panel Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-143
Driver Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-147
Disabled Options in this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-147
Module Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-148
Scanner Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-148
Hardware Properties and Interface Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-149
Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-150
Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-151
8Scanning from ISIS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-153
9Scanner Options, Maintenance and Troubleshooting . . . . . . . . . . . . . . . . 9-155
Changing the Background Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-155
Replacing the Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-156
Replacing the Paper Feed and Separation Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-157
Replacing the Double Feed Prevention Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-159
Installing an Imprinter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-161
Installing a Pre-Imprinter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-161
Installing a Post-Imprinter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-162
Installing an Ink Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-163
Adjusting the Printing Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-164
User Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-164
Main Screen Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-165
Scanner Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-167
Setting Sleep Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-169
Buzzer Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-169
Shading Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-169
Cleaning the Outside of the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-172
Cleaning the Inside of the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-173
Cleaning the ADF Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-174
Reset the Roller Count in the User Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-175
Cleaning the Scanner Glass and Background Plates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-175
Cleaning the Paper Sensors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-176
Cleaning the ADF Sensors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-177
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-178
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-178
Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-181
Xerox DocuMate 4799 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-183
Xerox DocuMate 4799 Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-184
ARegulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-185
Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-185
United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-185
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Xerox® DocuMate® 4799
User’s Guide
Ta b l e o f C o n t e n t s
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-185
Other Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-186
Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-186
United States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-186
Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-187
Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-188
BCompliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-189
Product Recycling & Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-189
USA & Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-189
European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-189
Energy Star for the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-190
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I-191
7
Xerox® DocuMate® 4799
User’s Guide
Ta b l e o f C o n t e n t s
8
Xerox® DocuMate® 4799
User’s Guide
Safety
1
Safety Introduction
Notices and Safety
Please read the following instructions carefully before operating the machine and refer to them as needed to
ensure the continued safe operation of your machine.
Yo ur X e ro x p ro d uc t a nd su pp l ie s h a ve b een designed and tested to meet strict safety requirements. These include
safety agency evaluation and certification, and compliance with electromagnetic regulations and established
environmental standards.
WARNING:
The safety and environment testing and performance of this product have been verified using Xerox materials
only. Unauthorized alterations, which may include the addition of new functions or connection of external
devices, may impact the product certification. Please contact your Xerox representative for more information.
Operational Safety Information
Yo ur Xe ro x e qu i pm e nt an d s u pp l ie s h av e b e en de s ig n ed and tested to meet strict safety requirements. These
include safety agency examination, approval, and compliance with established environmental standards.
To en s u r e t h e co n t i n ue d s a fe op e r at i o n of y o ur X e ro x equipment, follow these safety guidelines at all times:
Do These
•Always follow all warnings and instructions that are marked on or supplied with the equipment.
•Always use materials specifically designated for this product, the use of other materials may result in poor
performance and create a hazardous situation. Do not use aerosol cleaners, they may be explosive and
flammable under certain conditions.
•Always exercise care when moving or relocating equipment.
•Always locate the machine on a solid support surface that has adequate strength to support the weight of
the machine.
•Always locate the machine in an area that has adequate ventilation and room for servicing.
•Always unplug this equipment from the electrical outlet before cleaning.
Note: You r X er ox ma ch i ne i s e qu i pp ed wi th an e n er gy s av in g device to conserve power when the machine is not
in use. The machine may be left on continuously.
Xerox® DocuMate® 4799
User’s Guide
1-1
Safety
Do Not Do These
•Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection
terminal.
•Never attempt any maintenance function that is not specifically described in this documentation.
•Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within
these covers.
•Never locate the machine near a radiator or any other heat source.
•Never override or “cheat” any of the electrical or mechanical interlock devices.
•Never place this equipment where people might step on or trip on the power cord.
Electrical Information
Warning - Electrical Safety Information
1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of
the machine. If you are not sure that your electrical supply meets the requirements, please consult your local
power company or an electrician for advice.
2. The socket outlet shall be installed near the equipment and shall be easily accessible.
3. Use the power cable that is supplied with your machine. Do not use an extension cord or remove or modify
the power cord plug.
4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure whether or not an
outlet is correctly grounded, consult an electrician.
5. Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection
terminal.
6. Do not place this equipment where people might step or trip on the power cable.
7. Do not place objects on the power cable.
8. Do not override or disable electrical or mechanical interlock devices.
9. Do not push objects into slots or openings on the machine. Electrical shock or fire may result.
Electrical Supply
•This product shall be operated from the type of electrical supply indicted on the product’s data plate label. If
you are not sure that your electrical supply meets the requirements, please consult your local power
company for advice.
•Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a
qualified electrician.
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DocuMate® 4799
User’s Guide
Safety
WARNING: This equipment must be connected to a protective earth circuit.
This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical
outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace
the outlet.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plugin device. To remove all electrical power from the equipment, disconnect the power cable from the electrical
outlet.
Emergency Power Off
If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s)
from the electrical outlet(s).
•The equipment emits unusual odors or makes unusual noises.
•The power cable is damaged or frayed.
•A wall panel circuit breaker, fuse, or other safety device has been tripped.
•Liquid is spilled into the machine.
•The machine is exposed to water.
•Any part of the machine is damaged.
Maintenance Information
1. Any operator product maintenance procedures will be described in the user documentation supplied with the
product.
2. Do not carry out any maintenance on this product which is not described in the customer documentation.
3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the
equipment, and could cause a dangerous condition.
4. Use supplies and cleaning materials only as directed in this manual.
5. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that
you can maintain or service.
6. Do not perform any maintenance procedures unless you have been trained to do them by an authorized
local dealer or unless a procedure is specifically described in the user manuals.
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DocuMate® 4799
User’s Guide
1-3
Safety
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed:
Standard
UL60950-1 (USA)
CSA 22.2 No. 60950-1 (Canada)
IEC 60950-1
Environmental Health and Safety Contacts
Contact Information
For more inform ation on Environment, Health, and Safety in relation to this Xerox product and supplies, please
contact the following customer help lines:
USA & Canada:
Europe:
1-800-828-6571
+44 1707 353 434
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Xerox
DocuMate® 4799
User’s Guide
Welcome
Yo ur ne w X e ro x s ca n ne r c a n q ui c kl y s c an st a ck s o f s i ng l e-sided or double-sided pages and place their electronic
images on your computer.
2
What’s in the Box
Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you
purchased the scanner.
Quick Install Guide
Xerox DocuMate 4799
Scanner
Roller Cleaning Paper
Double Feed
Prevention Roller
Powe r Cord
Blower Brush
System Requirements
Pentium 4 PC or AMD equivalent with:
•A DVD-ROM drive
Technical Support Card
USB Cable
Shading paper
Windows™
Installation Disc
•An available Universal Serial Bus (USB) port
•Microsoft
®
Windows® operating system:
Xerox® DocuMate® 4799
User’s Guide
2-5
Welcome
–32-bit Windows XP (Service Pack 1 and 2)
–32-bit or 64-bit Windows Vista (Service Pack 1)
–32-bit or 64-bit Windows 7
–32-bit or 64-bit Windows 8
The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service
Pack 1 for Windows 7.
•Minimum of 2 gigabyte (GB) of internal memory (RAM)
•350 MB minimum of free hard disk space
A VGA or SVGA Monitor:
•The recommended settings for your monitor are:
–Color quality of 16-bit or 32-bit
–Resolution set to at least 800 x 600 pixels
Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor.
Documentation
The following printed documentation is provided in the box:
• Installation guide—abbreviated scanner setup and installation instructions.
• Te ch n ic al su p po r t ca r d—contact information for technical support and customer service, and a brief
overview of our standard product warranty.
• Warranty card—the warranty card is provided for users in Russia and should be filled in as described on the
card. For all other users, please dispose of this card in paper recycling.
The following soft-copy documentation is available on the installation disc:
• Scanner user’s guide—contains detailed installation, configuration, scanning, and maintenance
instructions.
• Control sheets—automatically adjust the scan settings when scanning using the TWAIN interface. The file
contains layouts for various ISO and U.S. paper sizes. The TWAIN scanning chapter contains instructions on
using these sheets while scanning.
Make sure you print the page size that matches the size of the pages in your document stack. Also, make
sure the application you are using is not set to automatically scale the page to fit on the paper in your
printer.
• File separation sheets—automatically separate a stack of paper into two or more separate files, when
scanning using the TWAIN interface.
Make sure you print the page size that matches the size of the pages in your document stack. Also, make
sure the application you are using is not set to automatically scale the page to fit on the paper in your
printer.
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DocuMate® 4799
User’s Guide
Welcome
3
Pre-Imprinter
door
Control panelExit tray ADF cover
release
Paper guides
41
5
2
Power switch Post-Imprinter
door
Hopper input
tray
8
6
7
1
2
3
4
5
6
7
8
9
10
11
10 119
Straight path
door
Power jack USB port
• Patch code sheets—use with an application that supports detection of patch code data when using the
TWAIN interface. The patch code page layouts have been specifically designed for your scanner. The file
contains Patch 2, 3 and T layouts for A4 and U.S. Letter size pages.
Make sure you print the correct page size for the paper in your printer. Also, make sure the application you
are using is not set to automatically scale the page to fit on the paper in your printer.
• Nuance OmniPage user’s guide—contains detailed instructions on using the software, including
information on using Optical Character Recognition to create editable text files from the scanned
documents.
• Nuance PDF Converter user’s guide—contains detailed information on using the application to create and
modify PDF files.
• Kofax Virtual ReScan (VRS™) user’s guide—contains detailed feature and configuration instructions for the
software, including using the advanced image enhancement options to improve the clarity of scanned
images created from imperfect originals.
The Xerox DocuMate 4799 Scanner
Exit tray—Where the documents are exited out of the scanner. Flip up an exit stopper to keep documents in the
exit tray. Exit extension pulls out to support various document lengths.
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DocuMate® 4799
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User’s Guide
Welcome
Pre-Imprinter door—Lift the output tray to access the pre-imprinter compartment.
Control panel—Scanner hardware controls.
• Hopper—Press the up or down arrow to manually adjust the height of the input tray level to match the
height of the document stack.
• ADF—Changes the scanner between automatic document feeding and manual document feeding.
• Thickness—Press to change the roller position to match the paper thickness of the documents being
scanned.
• Start/Stop—Press to start scanning. Pressing the button while scanning is in progress stops the scan.
ADF cover release—Pull to open the Automatic Document Feeder.
Paper guides—Guides adjust to support various document widths.
Hopper input tray—Holds the documents in the Automatic Document Feeder for scanning.
Power switch—Turns the scanner’s power on or off.
Post-Imprinter door—Open to access the post-imprinter compartment.
Straight path door—Lower this door to feed very thick pages straight through the scanner.
Power jack—Connects the power cord to the scanner.
Universal Serial Bus (USB) port—Connects the scanner to the computer.
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Xerox
DocuMate® 4799
User’s Guide
Scanner Setup
3
Unpack the Scanner
Use care when unpacking, moving and assembling the scanner. Follow these instructions to prevent injury and
damage to the scanner.
1. Remove the scanner from the shipping box, verify all parts listed on page 5 are in the box.
We rec ommend that you keep the origin al packing materials in case you need them later.
2. Always have at least two people carry the scanner, lifting the scanner up from
underneath.
3. Use a desk or table that can support the weight of the scanner, do not place the
scanner on a cloth covered surface.
4. Place the scanner on a level surface near the computer.
Keep at least 15 inches of space on every side of the scanner for the input and exit
tray extensions, performing maintenance, and to have sufficient air flow for
ventilation.
5. Remove all shipping tape from the top and side of the scanner.
Xerox® DocuMate® 4799
User’s Guide
3-9
Scanner Setup
Install the Double Feed Prevention roller
1. Open the Pre-Imprinter door.
2. Release the retaining screw and then close the Pre-Imprinter door.
3. Pull on the scanner cover release and lift the lid to open the scanner.
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DocuMate® 4799
User’s Guide
Scanner Setup
4. Flip open the double feed prevention roller cover.
5. Align the roller bar with the brackets in the roller compartment. Make sure the groove on the right side of the
roller bar is aligned so that it slides in place into the U shape of the bracket.
6. The roller is properly in place when you cannot rotate the metal bar of the roller.
7. Close the double feed prevention roller cover when you are finished.
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Scanner Setup
8. Close the scanner when you are finished.
Connect the Scanner Power Cord
1. Select the appropriate power cord for your country.
2. Plug the power cord into the scanner and into a wall outlet.
Note: Do not turn on the scanner until after you install the software.
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Installation
4
Before You Begin
Please make sure of the following before you begin installation:
•The information in this guide may cover software not provided with the scanner you purchased. Please
disregard any information about the software not applicable to your scanner.
•If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or messages
during installation asking you to allow the installation to proceed. Although the messages will differ based
on the software your computer is running, in each case you should allow the installation to proceed if that
option is available. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing
your scanner, but if you do, make sure to turn it back on again when installation is finished.
•If you already have a scanner connected to your computer, it is recommended that you remove that
scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the
Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for
instructions about removing the driver and software for that unit.
•If your computer is running Windows Vista or later, you may see the Windows User Account Control screen
asking you to confirm system changes. Click the Yes button to allow the installation to proceed.
•The Windows User Account Control (UAC) must be turned off prior to installing the Kofax VRS or Kofax Scan
Demo software. The Kofax VRS installer will display a message stating "User Account Control is enabled on
this machine. The VRS installer will not install correctly with this setting enabled. Please disable this setting
from the User Accounts dialog in the Control Panel." The Kofax Scan Demo installer will display a message
stating "Cannot find IC runtime. Install IC." Turn off the Vista UAC to complete the installation of these two
software applications. You can turn UAC back on after the installation has completed.
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Installation
Install the Software and Connect the Scanner
1. Start Microsoft Windows and make sure that no other applications are running.
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click
OK.
The disc’s Main menu window opens.
Note: If the disc does not start, check the following:
–Make sure the disc drive’s door is completely shut.
–Make sure the disc was inserted in the drive in the proper direction (label side up).
To la u n c h t h e d is c m a nu a l l y:
–Open the Windows options for your computer’s disc drives.
–Double-click the icon for your DVD-ROM drive.
–The Installation menu for the disc should now open.
If the menu does not open:
–From the list of files on the disc, double-click the file named setup.exe.
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4. On the Main menu, select Install software.
5. Leave the default selections and click Install Now.
Installation
Note: The software provided with your scanner may differ slightly from the list shown in the window.
6. Click Install now.
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Installation
Installing the Scanner Driver
1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next.
2. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree
then click Next.
If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted
window.
3. The software will now be installed.
4. Stop when you see the “Complete the installation by connecting your hardware” window. Do not click OK
yet. Leave the window open and proceed to the next section.
Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions
below.
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Installation
Connect the USB Cable and Turn on the Power
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your
computer’s manual for USB port locations.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into
either connection.
3. Turn on the scanner power.
The status light comes on and flashes indicating that the scanner is receiving power.
Yo ur co m pu t er re c og n iz e s t ha t a sc a nn e r h as be e n p lugged into the USB port and automatically loads the
appropriate software to run the scanner.
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User’s Guide
Installation
4. When you’re certain that the software has completely loaded, return to the “Complete the installation by
connecting your hardware” window.
5. Click OK to complete the installation process.
6. Click Close on the Installation Complete window to close and exit the driver installer.
Installing the User Utility
The User Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner
hardware.
1. On the Xerox User Utility License Agreement window, read the license agreement. If you accept the terms,
select Yes to accept the agreement and continue with the installation.
If you choose not to accept the license agreement, the installation will terminate and the User Utility will not
be installed.
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Installation
2. The next screen lets you choose where the installation files are going to be on your computer. Click on
Browse... to change the location where the files are installed.
We rec ommend th at you keep the default op tions on this window and just click on Next to proceed with the
installation.
3. The next screen lets you change the Program Files folder name and where the program appears in your
Windows Start Programs list.
The default options on this window will put the shortcut icon in your Windows All Programs list in the Xerox
folder. We recommend that you keep the default options on this window and just click on Next to proceed
with the installation.
4. Click on Finish on the Installation Complete window to close the installation window.
5. A shortcut icon for the User Utility will be on your Windows desktop and in the Windows Start All Programs
menu.
Installing Visioneer One Touch
The Visioneer One Touch software installation will start automatically after you click Close on the driver
Installation Complete window.
1. Click Next on the Welcome to the One Touch Setup Wizard.
2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I
Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and One Touch will not be
installed.
3. Click Close on the Installation Complete window to close and exit the software installer.
Note: If you selected other software to install from the DVD the installation for that software will automatically
start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each
application you selected.
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Installation
Installing Additional Applications
Yo ur sc a nn e r i nc l ud e s fr ee , a d di t io n al ap pl i ca t io n s a s d es cr i be d i n t h e ta bl e b e lo w .
1. Return to the disc’s Main menu and click Install software.
2. Select the additional applications you want to install, then click Install now.
3. Follow the instructions on the screen to install each of the additional applications.
Software About the Software
Nuance OmniPage®
®
Kofax
®
Virtual ReScan
(VRS™)
OmniPage Pro provides precision OCR analysis, advanced layout detection, and
Logical Form Recognition™ (LFR) technology. Advanced security features quickly turn
office documents and forms into over 30 different PC applications for editing,
searching and sharing. Custom workflows handle large volumes of documents, and
you can use its tools to print to PDF.
Kofax VRS automatically enhances scanned documents from less than perfect
originals. It is an additional scanning interface that uses patented VRS (Virtual
ReScan) technology, and ensures your scanning is as efficient and easy as possible,
while also improving the quality of the scanned images. Kofax VRS uses an ISIScertified driver for scanning. This software provides an additional method to scan
from your scanner. The Demo version lets you try the application first.
At the end of the Kofax VRS software installation you may see the message "SVS001:
The VRS installation does not install an ISIS driver for the scanner you selected.
Please install the ISIS driver packaged with your scanner."
This is not an error, Kofax does not install your scanner’s ISIS driver. Please disregard
this message in the VRS installation and click OK. The Kofax VRS Certified ISIS
driver is installed correctly when you install the scanner driver.
®
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Software About the Software
Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF creation and
editing plus the world’s most accurate PDF conversion to editable Microsoft
formats availabl e. It also offers one-click scanning to PDF, the most advanced PDF
search capabilities, excellent graphics management, document flattening and autoremoval of sensitive information. Combining unparalleled functionality, built-in
intelligence and ease of use, PDF Converter Professional 7 enables users to create,
convert, edit, assemble and securely share PDF files like never before for enhanced
professionalism, productivity and collaboration.
®
View the User Guides
1. Return to the disc’s Main menu and click on View user guides.
Installation
Office®
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Installation
Scanner documentation window Software documentation window
2. Click on View scanner documentation to access the scanner user guide.
Click on View software documentation to access the user guides for the software applications provided with
the scanner.
From either of these user guide windows, click on the User guide menu button to return to the main user
guide window, then select the other documentation section to view the user guides.
3. Click the links of the guides you want to view.
4. When you’re finished, click Main menu to return to the Main menu window and click Exit.
5. Remove the installation disc and store it in a safe place.
Register Your Scanner
Registering your scanner is important as it provides you with access to our free telephone support service.
Registration also gives you free access to software updates for your scanner.
To r eg i st er y ou r s ca nn e r:
Yo u w il l n e ed an ac t iv e i n te r ne t c o nn e ct i on to re g is t er your scanner. If you do not have internet access you can
contact our customer service department to register the scanner. Please refer to the Technical Support Card, that
you received with the scanner, for our customer service contact information.
1. Open an Internet Explorer window, or any other internet browser you have installed on your computer.
2. In the web address field type www.xeroxscanners.com.
3. Press Enter on your computer’s keyboard or click the option on screen to go to the web address.
4. When the Xerox scanners web page loads click on Register Your Product.
5. Fill in the registration form, all required fields have an asterisk (*).
A valid email address is required for registration.
Yo u w il l b e a s ke d t o e n te r t h e s er i al nu m be r f or th e s c anner, it is located on the back or underside of the
scanner.
6. After filling in the form, click on Submit Your Registration to complete the registration.
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Loading Documents to
5
Scan
Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples
and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels,
stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as
described here will void your scanner’s warranty.
Items to Avoid Scanning
The following types of documents can cause multiple-page feeding, paper jams, or damage to the scanner.
•Plastic items such as credit cards, identification cards, overhead projector sheets, film, and cloth or metallic
sheets.
•Photographs or other coated paper as the coating can flake off during the scan process.
•Documents with wet ink, correction fluid, or carbon paper that can leave residue inside the scanner.
•Torn, damaged, wrinkled or perforated paper.
•Lightweight paper such as carbon-less paper or tracing paper.
•Irregular paper such as extremely thick card-stock paper, cardboard backing, documents that are glued
together, paper with tabs, paper with glue residue, extremely smooth or glossy paper, and thermal or heat
sensitive paper.
Select the Paper Feeding Options
There are paper feed options that you can adjust using the scanner control panel. Adjust these options based on
the type of documents you are scanning.
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Loading Documents to Scan
Hopper—the up and down arrows adjust the height of the input tray based on the
amount of paper in the input tray. There are 3 options for the input tray level, which
match the document options in the input tray for 100, 200, or 300 page stacks. The
scanner will automatically raise the tray during scanning, but if you regularly scan small
batches of paper, you may want to keep the input tray higher to save time adjusting
the height automatically while scanning.
ADF—this button changes the scanner from automatic feeding (first option) to manual
feeding (s econd option). When automa tic feeding is selected, the scanner
automatically raises the input tray during scanning. When manual feeding is selected,
the input tray is raised to the top for feeding one page, or stacks of very few pages, at a
time. This raises the input tray above the 100 page height that is adjustable with the
hopper position arrows. When you are using a scanning interface with a manual feed
mode option, switch the scanner to manual feed mode as well.
Thickness—this option adjusts how close the rollers are to each other. Tap this button to cycle through the
options and select the option that matches the thickness of the paper you are scanning.
LED
Paper thickness
indicator Typ e o f p ape r
Thin
20-50 g/m
2
When you are scanning thin paper or paper with a textured
surface, such as NCR paper.
(5 ~ 13 lbs.)
Normal
50-157 g/m
2
When you are scanning normal printer/copier paper.
(13 ~ 42 lbs.)
Thick
157-209 g/m
2
When you are scanning thick paper or paper with a smooth
surface, such as card stock.
(42 ~ 56 lbs.)
Auto
20-157 g/m
(5-42 lbs.)
2
When scanning a stack of documents of mixed paper thickness.
When this option is selected the scanning speed may be
reduced as the scanner auto-adjusts to the document type
detected.
Select the Paper Path
Scanned documents can be exited to the output tray in the front of the scanner or to the straight path tray in the
back of the scanner. The paper path is automatically switched when the straight path is opened or closed.
Note: follow these guidelines when using the straight path tray.
•Use the straight path tray when you have set the paper thickness level to thick and documents being
scanned are from 0.2-0.6mm (7.9x23.6 mils).
•Make sure there is enough space in the back of the scanner for the paper to exit.
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Loading Documents to Scan
Scanning from the Automatic Document Feeder
(ADF)
1. Prepare the pages before loading them into the scanner, this helps to prevent multiple-page feeding and
paper jams.
–If the edges of the paper are curled or folded, flatten them as much as possible.
–Fan the edges of the paper to make sure none of the pages are stuck together.
2. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended.
Flip up the paper stop to make sure the paper stays in the output area as they are exited from the scanner.
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Loading Documents to Scan
3. Load the documents face up with their tops into the Automatic Document Feeder.
The stack of pages should not exceed the maximum height indicated on the input tray.
4. You can now scan the documents using the scanner buttons, One Touch, or one of the other scanning
interfaces.
Scanning Interfaces
If you selected the recommended installation, then you have several different options to scan with your Xerox
DocuMate 4799 scanner. Each method scans equally well, so use the one with appropriate options for the item
you are scanning.
• One Touch—When you press the Start/Stop button on the scanner, the documents are scanned using the
scans settings for the first One Touch scan function. See Scanning and Configuring One Touch on page 29.
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Loading Documents to Scan
• One Touch Button Panel—Use this scan option when you want to scan from the computer screen. Scanning
from the on-screen One Touch Button Panel is the same as selecting a scanning option on the scanner,
except you click an icon that represents the function. See Scan from the One Touch Button Panel on page 30.
• TWAIN and WIA Interface—This option uses your scanner’s TWAIN interface to scan. Select scanning
options before scanning, put the document in the scanner, then click the Scan button in the TWAIN interface
window. See Scanning from TWAIN and WIA on page 105.
• ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the
document in the scanner, then click the Preview Scan button in the ISIS window. See Scanning from ISIS on
page 153.
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Loading Documents to Scan
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Scanning and
The One Touch button panel shows which
application the button is configured to send
images to.
6
Configuring One Touch
Based on the recommended full installation of the scanner driver and the Visioneer One Touch software,
One Touch is your main scanning interface for using the scanner.
The One Touch Button Panel, that you see on the computer screen, shows the pre-set function for each button
(such as Email) and the icon of the destination (called the Destination Application) where the images will be
sent when scanning is finished.
Default One Touch Settings
When you installed the scanner, the software configured each One Touch button with appropriate settings
consisting of: a Destination Application, a Scan Configuration, and a File Format. The button names, such as
Email or Copy, indicate the original factory settings for a button. You can change any of these settings. Please see
Changing the Button Settings on page 31 for instructions.
For e xa mple, the Email button is set up to scan documents then immediately attach them to a new email
message in your default email program. The email application will default to the email program specified in the
internet options of Internet Explorer.
A folder icon for a button means that the button is set up to archive the scanned item. The scanner sends the
scanned image directly to a folder without opening the image first in a software application.
A question mark for a button means your computer does not have the appropriate software or hardware for the
initial factory settings.
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Scanning and Configuring One Touch
One Touch Icon
If the OneTouch OmniPage Module is not installed, then the options for sending to word processing applications
such as Microsoft Word will not be available. The OneTouch OmniPage module is installed automatically when
you install Visioneer OneTouch from the installation disc.
Note: The default page size in each configuration is based on your computer’s Windows Measurement system
selection of U.S. (United States) or Metric units.
•If U.S. is the selected measurement, the default page size in each profile will be based on the United States
standard paper sizes such as 8.5 x 11 inches.
•If Metric is the selected measurement, the default page size in each profile is based on the ISO 216
standard and the majority of the profiles will default to A4.
Scan from the One Touch Button Panel
Scanning from the button panel on your computer’s screen works like pressing a button on the scanner. The
scanner scans the item, then sends the image to the Destination Application indicated by the button’s icon.
To s ca n f ro m t he O n e Tou ch Bu tt on pa ne l:
1. Load the documents into the scanner.
2. Click on the One Touch icon in the Windows notification area (at the lower right corner of the screen.)
3. The One Touch Button Panel opens.
4. Click the button you want to use to scan.
5. The scanner starts scanning and the image is sent to the selected destination for the One Touch button you
are using to scan.
Features of the One Touch Button Panel
The One Touch panel is your on-screen set of controls for the scanner. From the panel you can access the
hardware settings for your scanner and configure the Scan button.
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Click on the One Touch icon to open the panel.
The Detail View The Hardware View
The Button View
The Title Bar
•Green arrows—click to cycle through the panel’s 3 views.
•Scanner icon—click to open the scanner’s hardware properties.
•Red “X”—click to close the OneTouch panel.
Scanning and Configuring One Touch
The Button View
• Left-click on a Destination Application icon to start scanning.
• Right-click on a Destination Application icon to open the One Touch Properties.
• Left-click on the arrow buttons, on the right side of the panel, to view the rest of the One Touch buttons.
The Detail View
• Left-click on a Destination Application icon to start scanning.
• Right-click on a Destination Application icon to open the One Touch Properties.
• Single-click on the detailed information to open the One Touch Properties.
The Hardware View
• Left-click on the scanner icon to return to the Button view.
• Right-click on the scanner icon to open the scanner’s hardware properties.
Changing the Button Settings
1. Click on the One Touch icon.
2. Right-click a button on the One Touch Button Panel.
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Scanning and Configuring One Touch
Select the
Destination
Application that
will open when
you are finished
scanning. You use
the destination
application to
view and work
with your
scanned images.
Select a
configuration
for scanning
the item.
Select a file
format for
your scanned
images.
Scanner button
configuration tab
3. The One Touch Properties window opens.
The One Touch Properties window will also open when you press, hold down for 3 seconds, and release a
scanner button.
Some of the options on the One Touch Properties Window are “grayed out” and are not available, these
options are not appropriate for your scanner model.
4. If your scanner has multiple scanner buttons, or an LED function selector on the scanner, select the button in
One Touch that you want to change.
LED Number—Click the up or down arrow to cycle through the One Touch buttons.
Button Tabs—Click on one of the tabs, across the top of the One Touch properties window, to configure that
scanner button. There is one tab for each button on the scanner as well as the Options tab to change button
specific features.
5. Select the destination you want One Touch to send the scanned image to in the Select destination list.
If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for
OCR (such as TXT or RTF), the text in scanned images is automatically converted to word processing text.
6. Select a file format in the Select format panel.
The formats are based on the type of Destination Application you select. The icon names indicate their file
types. See File Formats on page 43 for more information about the available formats.
7. Select a scanning configuration in the Select configuration list.
The configuration’s basic settings include: scanning mode, resolution (dpi), page size, brightness (Br), and
contrast (Cr). To see a selected scan configuration’s settings, click its icon. Click the icon again to close the
detailed information. Refer to Scan Configurations on page 36 and Configure Before Scan on page 47 for
instructions on creating and modifying scan configurations.
8. Click on OK to save the changes.
9. Place an item in the scanner and click the One Touch button to start scanning.
The scanner scans and sends the image to the selected destination, with the file format and scan configuration
you specified.
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Properties button—displays a window for selecting properties for a destination. This button is disabled if the
selected destination application does not have global configuration properties.
Refresh button—updates the links between all your computer’s Destination Applications and One Touch. If you
install new software that can be used as a Destination Application, click the Refresh button to link the new
software to One Touch.
New/Copy/Edit/Delete buttons—click New or Copy to add new scan configurations to the list. Click Edit or
Delete to change or remove them.
OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but
leaves the window open so you can continue making additional changes. Cancel closes the window without
accepting any changes.
Selecting Options for One Touch
Use the Options tab to configure how One Touch works with the selected button, such as which destinations are
available, or what the file name should be.
Select Button—click the down arrow and select the button for which you want to modify the settings from the
list. The options you choose in this window only apply to the button you select in this list.
Show all destinations—this option selects all of the Destination Application categories. The list of Destination
Applications available for the selected button will include all the applications on your computer that fall into
these categories.
Select destinations—select this option to individually choose the types of applications to include in the list of
Destination Applications. Check the boxes for the type of application to include.
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Scanning and Configuring One Touch
Destination Categories:
• Document management includes Nuance PaperPort and other applications for processing and keeping
track of your scanned documents. This category includes the Send to Application and Open Scanned
Document(s) destinations.
• Image editors include Microsoft Paint and other drawing and graphics applications.
• Te xt ed it o r s include Microsoft Word and WordPad, Microsoft Excel, and other word processing and
spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents
to text that you can edit.
• PDF applications are for viewing and/or editing Adobe PDF files.
• Email includes Microsoft Outlook and other email applications, as well as the SMTP destination which allows
you to scan directly to the SMTP server without opening an email client application.
• Storage and CD-R/W is for scanning directly to a folder on the computer, server, FTP server, SharePoint site,
or to the Windows CD temp directory for burning the files to a CD.
• Fax and Pri nt is for sending your scanned documents directly to your printer or fax software.
• STI event forwarding is for using another application’s interface for scanning. The One Touch Event
Forwa rdi ng dialog box opens so yo u can s elect which application to use to continue scanning.
Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in
the destination list, on the One Touch configuration tab. This feature allows you to scan one time while
distributing the file to multiple destinations. Please refer to Scanning to Multiple Destinations on page 84.
Instant delivery—enables image transfer to the destination while scanning is in progress, provided that Create
Single Image Files is also selected. If Create single image files is not selected, image transfer occurs after all
pages have been scanned.
Show progress window—select this option to display the progress window of the document(s) during scanning.
Use job separator when scanning multiple pages—select this option to have the scanner separate multiple
page scan jobs into separate files when scanning is complete.
• When a blank page is detected—select this option to have a new file created each time a blank page is
detected in the stack of pages being scanned. Note that when scanning duplex, both sides of the page must
be blank.
• When the number of images reaches—select this option, and input a number in the box, to have a new file
created each time the number of images scanned reaches the number you input in this field. Note that when
scanning duplex, the number of images detected is twice the number of pages scanned. For example, if you
input “5” in the field, and scan 10 pages, 20 images are captured, and you will get 4 separate files with 5
images in each file.
Please refer to Scanning with Job Separation on page 86 for detailed information about scanning with job
separation, and how it works with other options in One Touch.
Use custom file naming—select this option to enable the input field so that you can specify the file name for
your scanned document(s). You can specify a different file name for each One Touch button. When this option is
not select, the file name is automatically generated by One Touch for all scans.
•The preview area, to the right of the Use custom file naming text, shows an example of the filename as you
type into the input field and/or select token options from the list.
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•Type the file name you want into the input field. Note that you cannot input these characters in a file name:
\ / : * ? “ < > |
When inputting a file name, the file name must be unique, otherwise every scan created would overwrite the
previous scan. The menu to the right of the input field contains a list of tokens you can select to create
unique file names. These tokens include counting numbers, date and time values, number of pages scanned,
and so on. If the button name is not unique, you will see an on-screen notification that a {BatchID} and {#b}
will be inserted into the name.
•Click the down arrow and selected a token value from the list, then click the arrow button to add that value to
the file name field. The token values are:
– {FN}—inserts the scanner name.
– {#b}—inserts the image number without adding zero (1).
– {#03b}—inserts a 3-digit image number in the scan batch (001).
– {D}—inserts the numeric day of the month without a zero added to single-digit days (4).
– {DD}—inserts the numeric day of the month with a zero added to single-digit days (04).
– {DDD}—inserts the abbreviated 3-letter day (Mon).
– {DDDD}—inserts the full name of the day (Monday).
– {M}—inserts the numeric month without a zero added to single-digit months (8).
– {MM}—inserts the numeric month with a zero added to single-digit months (08).
– {MMM}—inserts the abbreviated 3-letter month (Aug).
– {MMMM}—inserts the full name of the month (August).
– {YY}—inserts the two-digit year (97).
– {YYYY}—inserts the four-digit year (1997).
– {h}—inserts the 12-hour clock hour without a zero added to single-digit time values (2).
– {hh}—inserts the 12-hour clock hour with a zero added to single-digit time values (02).
– {H}—inserts the 24-hour clock hour without a zero added to single-digit time values (2).
– {HH}—inserts the 24-hour clock hour with a zero added to single-digit time values (02).
– {m}—inserts the minute without a zero added to single-digit time values (7).
– {mm}—inserts the minute with a zero added to single-digit time values (07).
– {s}—inserts the second without zero added to single-digit time values (9).
– {ss}—inserts the second with zero added to single-digit time values (09).
– {User}—inserts the user name.
– {Mach}—inserts the computer name.
–
{Dest}—inserts the destination application name.
– {Bttn}—inserts the button name.
– {Mode}—inserts the scan color mode.
– {Size}—inserts the page size.
– {BatchID}—inserts a unique batch identification number.
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Click the icon of a
selected configuration to
view its settings.
Select the scan
configuration to edit or
delete. It must be
unlocked, as indicated by
not having a lock
displayed here.
Te ch n ic al No t e
Some destination application links, such as the NewSoft Presto! BizCard software, require a specific filename
format for the images that have been sent to the link to open correctly in the application. For example, when
scanning duplex, if the image token {#03b} is not included in the filename, then each image sent will be
regarded as a separate scan, and instead of one file with 2 pages you will have 2 files. As each destination
application link is different, there is no standard filename type you can create to use for all destinations. If you
scan and the images are not grouped in the file(s) as needed, try deselecting Use custom file naming and then
scan again.
Scan Configurations
The scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or
grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the
icon again to close the detailed information.
Note: Use Configure Before Scan if you want to set the options manually before scanning. See Configure Before
Scan on page 47.
Create a new configuration:
•Click the New button to create a new configuration starting with the One Touch default configuration
settings.
•Select a configuration in the list, then click on the Copy button to create a new configuration starting with
the settings of the currently selected configuration.
Edit or delete a configuration:
Select the scan configuration you want to edit or delete.
•To delete the configuration, click the Delete button.
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If the configuration
is locked, click the
lock to unlock it. The
icon becomes a key.
Type a new name for
the configuration.
Select the scan mode
and drag the slider to
set the resolution.
Drag the sliders to set
the Brightness and
Contrast.
•To edit the configuration, click the Edit button.
Edit the settings and click OK.
Note: You r sc an ne r c o me s w i th a n um b er o f co n fi gu ra t io ns p re -set at the factory. To ensure that your scanner will
always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend
that you keep those configurations locked so they are not inadvertently deleted. That way, you will always have
the factory-settings available. If you do delete or edit them, and want to get the factory pre-sets back again, you
will need to uninstall then re-install your scanner.
In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and
Redaction Settings tabs are always available. When the Visioneer Acuity module is installed, the Acuity Settings
tab will also be available for all destinations.
Based on the selected destination, additional settings tabs may also be available. If you see one of these
additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring
these destination specific options.
•Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage
destination, as described on page 50.
•Use the Device Settings tab to configure Fax and Print destinations, as described on page 57.
•Use the PaperPort tab to choose the destination folder, in the Nuance PaperPort application, as described on
page 58.
•Use the SharePoint tab to specify a SharePoint site, user credentials, and destination folder, as described on
page 60.
•Use the FTP Transfer tab to specify an FTP site, user credentials, and destination folder, as described on
page 63.
•Use the SMTP Configuration tab to specify an SMTP server, user credentials, and destination email address,
as described on page 66.
Scan Settings Tab
On the Scan Configuration Properties dialog box, type a name.
Mode—select a scanning mode:
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Click the name to
toggle between
inches and
millimeters.
• Black&White to scan in black and white. For example, letters and memos are usually scanned in black and
white.
• Grayscale to scan items such as documents containing drawings or black and white photographs.
• Color to scan color photographs and other color items. Color scans have the largest file size.
Resolution—drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The higher the
dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and
produce larger files for the scanned images.
Brightness—sometimes an image is scanned with the brightness and contrast set too light or too dark. For
example, a note written with a light pencil may need to be scanned darker to improve legibility. Increasing or
decreasing the brightness makes the scanned image lighter or darker.
Contrast—the difference between the lighter and darker portions of the image. Increasing the contrast
emphasizes the difference between the lighter and darker portions, decreasing the contrast de-emphasizes that
difference.
Key and Lock icon—if you want to lock the configuration, click the key icon to change it from a Key to a Lock.
Page Settings Tab
The options on the Page Settings tab will be available based on either the selected color mode (Black & White,
Grayscale, or Color), or based on whether or not the scanner hardware supports the feature.
Standard—click the menu arrow and choose a page size from the list.
Custom—enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or
millimeters, to toggle between them.
Improvements and Settings—it is indicated in the feature description if there is a software or hardware
dependency for the option to be available.
Always use the paper guides on the scanner so the page is not skewed. Skewed pages may not crop properly.
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Original Image Inverted Image
• Reduce Moiré patterns—moiré patterns are wavy, rippled lines that sometimes appear on the scanned
images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce
moiré patterns will limit or eliminate moiré patterns in the scanned image. This option is only available when
scanning in Color or Grayscale at lower resolutions, and when the scanner supports this feature.
If you are scanning using an Automatic Document Feeder, and the page is fed through at too great of an
angle, the image may not straighten correctly. In that case, re-scan the page using the paper guides to feed
the paper in straight.
• Invert image—only available for Black&White Mode, this option reverses the black and whites of an image.
• Skip blank originals—select this option to have the scanner detect if a blank page has been fed through the
scanner, and remove it from the final file. Typically you might use this option when scanning a stack of twosided pages which have a number of blank sides.
Sensitivity—you can adjust the sensitivity level of the blank image detection.
Note that when the Options tab feature Use job separator in multi-page batch is enabled, and the option
selected is When a blank page is detected, the sensitivity level for Skip Blank Originals is the sensitivity level
that will be used when both features are enabled.
Note that when the feature Use job separator in multi-page batch is enabled, and the option selected is
When the number of images reaches, the blank originals are discarded before the images are counted. For
example, if you scan 3 pages in duplex mode, each side of the page is counted as an image and the total
number of images is 6. When Skip Blank Originals is enabled, and 2 of the 3 pages in the stack are blank on
one side, the total number of images counted is 4 not 6.
• Double Feed Detection—selecting this option turns on the scanner hardware feature that detects when
multiple pages feed through the scanner at one time. This option is only available if the scanner supports this
feature.
• Manual Feed Mode—select this option to enable a delay from when the last page is scanned and when the
scanner stops the scan job.
To sc a n w it h m a nu a l fe e d m o d e :
a. Select Manual feed mode.
b. In the Timeout field, input the amount of time you want the scanner to wait from when the last page is
scanned and when the scanner stops scanning.
c. Place a document in the scanner.
d. Click Scan.
e. The scanning progress dialogue on-screen will display a countdown indicating how much time you have
to place the next document in the scanner.
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f. When you are done scanning all pages in your document, you can click on Abort to stop the timer or
simply let the timer run out.
Advanced Settings Tab
Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to
the left and right to change the color settings. As you do, the image changes to show the effects of the new
settings.
• Color saturation—the strength or purity of a color. This option is only available when the selected scan
mode is Color.
• Color hue—the color your eyes see as reflected from the image. This option is only available when the
selected scan mode is Color.
• Gamma—is the tone curve and the starting point for image enhancement. As you raise or lower the Gamma
value, the values at which saturation, hue, brightness and contrast affect the image are changed. It is
recommended that you keep the default Gamma value or adjust this setting before adjusting the other
options. This option is available for both Color and Grayscale scanning.
Redaction Settings Tab
Use the options on the Redaction Settings tab to remove a specified area in the scanned image.
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Please refer to the technical note, at the end of this section, for information about how this setting works with
other options in the One Touch Scan Configuration you are modifying.
Enable redaction—select this option to enable redaction when scanning. You might use this option if you want
to remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in
the redacted area in the scanned image, and set multiple areas. If you are scanning in Duplex mode, you can
specify the area separately for the front and back side of the pages.
Click Add to add a line item to the area list in this window. You can redact multiple areas from the scanned
image, click the Add button again to continue adding line items to the list. Select an item in the list then click the
Remove button to remove the specified redaction area from the list.
Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start position
and redaction area size. The units of measurement is displayed on the lower-right corner next to the Paper size
field.
• From left—input the upper-left corner start position measured from the left-side of the page.
• From top—input the upper-left corner start position measured from the top of the page.
• Width—input the width of the area to be removed.
• Height—input the height of the area to be removed.
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Color
scanning
Grayscale
scanning
Black&White
scanning
Color—this color field shows the selected fill color for the redacted area(s). When the software removes the area
you specify, it fills the area with the color you have selected here. To change the color, click the artist palette
button to open the Windows color palette. Select the color you want then click on OK. The color you selected will
now display in the Color field on the Redaction Settings tab.
Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When
scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will
show the gray version of the color you selected, and that color will be in the final scanned image. When scanning
in Black&White, the preview field will display black or white depending on the darkness of the color you selected,
and the final image will have the redacted area(s) be black or white.
Te ch n ic al No t e
The options on the Page Settings tab will affect the redact ion options as des cribed below:
•On the Page Settings tab, click the name inches or mm to toggle between the two units of measurement.
When you click back on the Redaction Settings tab, the lower-right corner displays the Paper size in the units
of measurement you selected.
•Make sure the page size selected on the Page Settings tab is correct for the documents you are scanning,
otherwise the redaction may not occur in the correct area.
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Click the name to
toggle between
inches and
millimeters.
Image Formats. The BMP, JPG,
and PDF image formats have
right-click menu options.
Text Formats;
TEXT is only one
of several text
formats available.
•If Color dropout is selected, redaction occurs after the color specified is removed from the image.
For e xa mple, if you selected Re d as the color dropout, but then specify red for the redaction region, the final
image will have the redacted region filled with gray when scanning Grayscale, or black or white when
scanning in Black&White.
File Formats
The available file formats, in the Select format panel, are based on the selected destination for scanning. For
example, if scanning to the destination Transfer to Stora ge, all file formats are available as the files are saved
directly to a folder without opening any application. If the destination is an application, such as Microsoft’s Paint,
only the file types the application supports will be available in the Select format panel.
Most of the format icons have a right-click menu to select file format specific options, or choose additional
formats that are not represented in the panel by default.
The format names in the Select format panel indicates the file type extension for the scanned file.
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Create Single Image Files
The TIFF and PDF formats, as well as the text file formats, support multiple page documents in a single file. If you
are scanning as a TIFF or PDF format, or as one of the text formats, and want one file created for each image
scanned, select Create single image files. Note that this option is automatically selected and disabled if you
have selected a format that only supports single pages, such as BMP, PNG, GIF, JPG, or JP2.
Image Formats
Select an image file format for photos, artwork or other documents that you want to save as images. BMP and
TIFF are standard image file formats generally used if you want to do additional image processing, such as photo
touch-up or color correction.
Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats,
the format panel will change the BMP icon to the selected image format icon.
BMP—the *.bmp (bitmap) format is generally used when you want to do additional image processing,
such as photo touch-up or color correction, as very little image compression is used when creating the
file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats.
GIF—the *.gif (graphics interchange format) format is generally used when putting images on a website
or server, as image compression can reduce the file size by approximately 95% when compared to a BMP
file of the same image. Company logos and small pictures on a webpage are often GIF images. The GIF
compression, and limited color range, can result in the medium and large images looking grainy or
pixilated.
PNG—the *.png (portable network graphics) format is another common image format for website
graphics. Like GIF, the PNG compression greatly reduces the file size when compared to a BMP file of the
same image. However, the PNG compression is different from GIF compression in that PNG images look
better when scaled. Therefore, PNG is often used in place of GIF for company logos with a lot of detail,
clickable buttons, medium sized pictures, and so on.
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TIFF—the *.tif (tagged image file format) format is another image type that is often used for photo
editing. When scanning in color, it produces a file of similar quality and size to a BMP file. However, when
scanning in Black & White, the TIF compression produces the smallest file size of all the image types
without losing image quality. TIFF also supports multi-page image files.
Right-click on the JPG icon to access the JP2 image format. When you select JP2, the format panel will change
the JPG icon to the JP2 format icon.
JPG—the *.jpg (joint photographic experts group) format is a common image format for transferring
pictures electronically, such as posting to a website or sending via email, as JPG image files are smaller
than BMP and TIFF files. You can change the level of compression for the picture file to have better
quality or a smaller file size.
JP2—the *.jpg2 (joint photographic experts group 2000) format is the new JPEG standard. This new JPG
file type has improved compression for better image quality at smaller file sizes. Please refer to the
official JPEG website at www.jpeg.org for more information about this file format, and a list of
applications that can view and/or open this file type.
To s el ec t a J PE G f il e s iz e:
1. Select JPG as the page format.
2. Right-click on the JPG icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Yo ur se l ec t io n p e rt a in s o n ly t o t he bu t to n c u rr e nt l y selected on the One Touch Properties window. Other
buttons that have JPG selected as the file format are not affected, so you can set the JPG file size/image
quality independently for each button.
4. Click OK or Apply on the One Touch Properties window.
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Right-click on the PDF format icon to change the image quality or select the option to make the scanned PDF file
PDF-A compliant.
PDF—the *.pdf (portable document format) image format is often used to create images of text pages.
The image compression of PDF files creates relatively small file sizes when scanning multiple page files in
color. While the TIFF image format also supports multiple page files, when scanning in color the TIFF
files are often too large to be transferred electronically. The PDF file format is often used for posting
multiple page files to websites, sending via email, and permanent storage. As with the JPG file format,
you can change the PDF quality to reduce the file size or improve the image quality.
®
Adobe
Reader®, or other PDF viewer software, must be installed on your computer for you to to view
PDF files.
Using PDF-A when scanning as PDF, means the files are compliant with the ISO-19005-1 standard for
permanent archival of electronic documents. More information about this standard can be found at
www.pdfa.org.
To s el ec t a P DF fi le s i ze :
1. Select PDF as the page format.
2. Right-click on the PDF icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Yo ur se l ec t io n p e rt a in s o n ly t o t he bu t to n c u rr e nt l y selected on the One Touch Properties window. Other
buttons that have PDF selected as the file format are not affected, so you can set the PDF file size/image
quality independently for each button.
4. Click OK or Apply on the One Touch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when
you scan a document with the text format selected, the text portions of the document are automatically
converted to editable text.
Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The
text format icon has several file formats available, depending on the Destination Application you select.
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Detailed information about these text file formats, and instructions for setting up the OCR options, are in the
section Scanning with Optical Character Recognition (OCR) on page 89.
To s el ec t a f il e t yp e fo r t he t ex t fo r ma t :
1. Select the Destination Application.
2. Right-click on the text format icon.
The menu options depend on the type of Destination Application you select.
Example menu for the Text format when
the selected application is Microsoft’s
Word and the OneTouch OmniPage
Module is installed.
3. Choose the file type that you want for the text format.
Example menu for the Text format when
the selected application is Transfer to
Storage and the OneTouch OmniPage
Module is installed.
4. Click OK or Apply on the One Touch Properties window.
Configure Before Scan
Yo u c an se t u p t h e s ca n ne r s o t h at , w h en yo u p r es s a bu t to n o r c l ic k i t o n t h e B ut t on Pa ne l , a d i ff er e nt sc a nn i ng
interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode,
and other settings. When you scan, the scanned image will still be sent as the file type and to the same
Destination Application already selected in the One Touch Properties window for that button.
1. Open the One Touch Properties window.
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2. Select the scan configuration Configure Before Scan.
3. Click OK or Apply on the One Touch Properties window.
To Scan Using Configure Before Scan
1. Click the button you set up to use Configure Before Scan.
2. The TWAIN Interface opens.
3. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, Resolution in DPI,
and Page Size.
4. Click the Scan button on the TWAIN Interface.
5. The item is scanned. When finished, click the Done button and the image will be sent to the Destination
Application specified in the One Touch Properties window.
Canceling a Configure Before Scan
1. Click Cancel in the scanning progress window.
2. The following window will open asking if you want to cancel the entire job.
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– Yes —scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN
interface will close and you can restart your scan from the beginning.
Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
For i nstance, t he Pict ur e Ty pe i s Black & White b ut yo u want t o scan y our d oc uments i n color. C hoo se Ye s
to delete any scanned pages, then start over but select the correct picture type before scanning.
– No—scanning stops, but all pages scanned in this batch, up to this point, are not deleted and the
TWAIN interface remains open. You can place a new page in the scanner, adjust the TWAIN settings for
it, then click the Scan button in the TWAIN interface to continue scanning. At the end of the scanning
batch, all pages from the first portion of the scan and second will be sent to the Destination Application.
Choose this option if, for instance, you have been scanning a Black & White document but you want to
insert a color page into it. Instead of having to re-scan the entire batch, you can stop the current scan,
change the picture type from Black & White to Color, then restart the scanning without losing the pages
already scanned.
Open Scanned Document(s)
Select the destination Open Scanned Document(s) to have the scanned document open automatically when
scanning is complete.
Supported file types—all file formats are available when scanning to the Open Scanned Document(s)
destination. Note that text file formats are only available if an OCR module or application is installed. Please refer
to Te x t Fo r m a t s on page 46 to see a list of text file formats that are available when OCR is installed.
Destination type—the Open Scanned Document(s) destination is classified as a “Document Management Link”.
To ma k e it a v ai l a b le i n th e d e st i n a t io n l i st , y ou m u s t s e l e ct Document management on the Options tab in the
One Touch Properties window.
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Te ch n ic al No t e
•If there is no application installed for the file format you selected, the One Touch Link Log Viewer will open
when scanning is finished showing the failure. You can double-click on the log failure to open the detail view
of the failed transfer.
For e xa mple, if you select PDF as the file type a PDF viewer application must be installed to open the file.
Either install an application for that file type, or associate an application in the Windows Explorer folders
option, please refer to your Windows documentation for instructions on associating file types.
•When scanning to multiple destinations, the scanned file is still sent to the other selected destination
application(s) in One Touch.
Transfer to Storage
With Transfer t o Storage, you can scan documents and save them in a folder in one step.
Supported file types—since the files are saved directly to a folder on the computer or server, all file formats in
One Touch are available. Note that text file formats are only available if an OCR module or application is
installed. Please refer to Te x t F or m a t s on page 46 to see a list of text file formats that are available when OCR is
installed.
Destination type—the Transfer to Storage destination is classified as a “Storage Link”. To make it available in
the destination list, you must select Storage and CD-R/W on the Options tab in the One Touch Properties
window.
Setting the Folder and Options from One Touch
In the One Touch Properties window, select Transfer to Storage as the Destination Application for scanning.
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•Click the Properties button to open the One Touch Link Properties for Transfer to Storage. From this window,
you can change the global default storage location and options.
On initial installation of One Touch, all scan configurations use these settings. When you create new
configurations, the default settings will also match what you have selected here. If you modify the storage
options in an individual configuration, changing the options in this Link Properties window will no longer
update to the configurations you modified.
•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage
Options tab and use this window to set a configuration to scan to a different folder than the one selected in
the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other
configurations will retain their settings for this destination.
Transfer to Storage One Touch Link
Properties window
Scan Configuration Properties window Storage Options tab
Storage layout
• All documents are in the root—the scanned documents are saved in the root of the folder specified in the
Storage location.
• Documents are put into folders by month, week, or type—folders are created based on your selection
(month, week, or file type) and the scanned documents are saved in those folders. New folders are created
for each month and week so you can keep track of when you scanned the documents.
Storage location
•This is the location on the computer or network where the file will be saved. Click on the Browse button to
change the location by browsing through your Windows folder list, or type a location directly into the input
field. You can select a local folder, or a folder on a server or mapped drive.
Open storage folder when scan is complete
•Select this option to have the folder, specified in the Storage location, open when scanning is complete and
the image has been transferred to that location. If you have selected a month, week, or type grouping
option, the folder that opens will be the grouping option you selected.
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Setting the Folder from Windows
When One Touch was installed, a storage option was added to the right-click menu of your Windows folders. This
menu option allows you to set the Transfer to Storage folder location without opening One Touch first.
1. Right-click on the folder you want set as the scan destination.
2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right.
Click on the setting you want the Storage location to be updated with.
– For all co nfigurations—select this option to have the storage location, in all scan configurations
Storage Options tabs, updated to use this location. Note that the storage Link Properties location will
also update to use this location.
– For new an d default c onfigurations —select this option to have the One Touch Link Properties storage
location updated. Any scan configurations that you have not previously updated, with custom storage
locations, will also use this location.
– For configurat ion used by a butto n—when you select this option, another sub-menu will open to the
right. The sub-menu will contain a list scanner buttons that are currently set to scan to the Transfer to
Storage destination. Select the button you want updated to use this location. This option modifies only
the scan configuration that is assigned to the button you select. If you have multiple One Touch 4.6
scanners installed, the first sub-menu will show a list of the currently connected scanners for you to
select which scanner to update.
Note that this option is disabled if there is no scanner plugged in and turned on.
Scanning to Multiple Folders
When archiving documents with Transfer to Storage option, you can scan the documents to different folders. For
example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third
folder might be for “Annual Receipts.”
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To sc a n t o m u l ti p l e fo l de r s , yo u c re a t e m u l t i pl e c o nf i g urations, each with a different storage location for the
scanned documents. Scan one set of documents using the scan configuration with the appropriate storage
location for that set. Then switch to another scan configuration and scan the next set of documents to store
them in their folder.
Setting Up Multiple Folders for Transfer to Storage
1. Using Microsoft Windows, create the folders that you want to use for storing scanned items.
2. Open the One Touch Properties window.
3. Select Transfer to Storage as the Destination Application.
4. Click the New button.
The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new configuration a name that indicates the folder name,
such as “Business Receipts.”
6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.
7. Click the Storage Options tab.
8. Click the Browse button.
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9. Select the folder you created for storing the scanned documents.
10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.”
11. Click OK. The new configuration is now listed as a Transfer to Storage configuration.
12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.”
Note: Make sure to designate separate folders as the Storage Locations for each new configuration.
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The new configurations
apply to the Transfer to
Storage Destination
Application.
13. You will now have multiple configurations set up for the Tran sfer to Storage destination, and each
configuration scans documents to separate folders.
14. Now select a scanner button for each new configuration. Click Apply to set that button for that
configuration.
Scan to multiple storage folders:
1. Insert the document you want to scan to storage.
2. Start scanning with the first button that you set to scan documents and transfer to storage.
3. When scanning is complete, insert the next set of documents in the scanner, then press the second button
you set to scan documents and transfer them to storage.
4. When scanning is finished, the documents are stored in the two separate folders.
Burn to CD-ROM
If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This
feature is availa ble only on computers running Windows version XP or later.
Supported file types—since the files are going to be burned to a CD, all file formats in One Touch are available.
Note that text file formats are only available if an OCR module or application is installed. Please refer to Te x t
Formats on page 46 to see a list of text file formats that are available when OCR is installed.
Destination type—the Burn to CD-ROM destination is classified as a “Storage Link”. To make it available in the
destination list, you must select Storage and CD-R/W on the Options tab in the One Touch Properties window.
1. Open the One Touch Properties window.
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2. Select Burn to CD as the Destination Application.
3. Choose a File Format and a Scan Configuration.
4. Click OK.
5. Now start scanning using the scanning button you set to scan and burn to a CD.
The scanner will start scanning. When finished the file will be saved to the Windows temporary location for
CD files. An information bubble will appear in the Windows notification area telling you that there are files
waiting to be burned to CD.
6. When you are ready to burn the files to a CD, open the One Touch Properties window, select Burn to CD and
then click the Properties button.
7. Make sure a blank CD is in the CD burner.
8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.
If other files are also waiting in this location, they will get written with the One Touch files on the CD.
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Printer or Fax
The availability of printers and/or faxe s in th e One Touch des tination list d epends o n whethe r or no t you have
printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax
documentation, for setting up printers and faxes.
Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only
uncompressed data can be send to these devices.
Destination type—printers and Faxes are classified as “Device Links”. To make them available in the destination
list, you must select Fax and Print on the Options tab in the One Touch Properties window.
The Properties button will be disabled in One Touch as there are no global properties for this type of destination.
Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings
for the device you selected.
Click on the Device Settings tab and use the options on this tab to select settings for the device.
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• Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single
page, the image will automatically be reduced to fit the page.
• Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single
page, the image will automatically be cropped around its edges to fit on the page.
• Center image on page—the image will be printed in the center of the page instead of at the top left corner.
• Maintain aspect ratio—the aspect ratio is the length-to-width relationship of the image’s dimensions.
Select this option so the image’s relative proportions remain constant.
• AutoRotate image for best fit—if the image is a Landscape format and the device is printing in the Portrait
mode, or vice versa, rotate the image to fit on the page.
• Collate copies—if you are printing more than one page, collate the copies. Enter the number of copies in the
Copies box.
• Advanced—click to see additional settings for the device. The dialog box that opens is specific to the device.
For e xa mple, if the device is your printe r, the dialog box is your printer’s setup settings.
Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the
Advanced features for, from the list before clicking on the Advanced... button.
PaperPort
In the One Touch Properties window, select PaperPort as the Destination Application for scanning.
Supported file types—all image file formats are available when scanning to PaperPort. The sPDF and nPDF text
file formats are only available when the OmniPage software or One Touch OmniPage module is installed. Please
refer to Te x t F o rm a t s on page 46.
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Destination type—the PaperPort destination is classified as a “Document Management Link”. To make it
available in the destination list, you must select Document management on the Options tab in the One Touch
Properties window.
•Click the Properties button to open the One Touch Link Properties for PaperPort. From this window, you can
change the default folder location and options.
On initial installation of One Touch, all scan configurations send the scanned document to the folder selected
in this window. When you create new configurations, the default settings will also match what you have
selected here. If you modify the options in an individual configuration, changing the options in this Link
Properties window will no longer update to the configurations you modified.
•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the
PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected
in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other
configurations will retain their settings for this destination.
PaperPort One Touch Link Properties
window
Scan Configuration Properties window PaperPort tab
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These are the folders that are
available in the One Touch PaperPort
configuration windows. Press F1 on
your keyboard to open the PaperPort
help file for instructions on managing
this folder list.
Click the folder icon to open or close
the folder list in PaperPort.
The selected folder in this list is where
the scanned file will be saved when
PaperPort is open and the One Touch
option Scan to the current PaperPort
folder is selected.
Select the destination folder for Scanned Documents
•Select a folder to send the scanned document(s) to when scanning to the PaperPort destination.
The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager
to add or delete folders, add other drives and network locations to this list. You cannot add new folders from
the One Touch PaperPort configuration windows.
Scan to the current PaperPort folder
•Select this option to have the scanned document(s) sent to the currently selected folder in the PaperPort
application.
The PaperPort software must be open, before scanning, for the scans to be sent to the selected folder in the
PaperPort folder pane. If PaperPort is not open, this option is ignored and the scanned file is sent to the
folder selected in either the OneTouch Link Properties or Scan Configuration window for PaperPort.
SharePoint
The SharePoint destination link allows scans to be sent directly to a SharePoint site from One Touch. Please
contact your SharePoint site administrator for the server information you need to configure this link.
Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration
of the SharePoint sites and user accounts are outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when scanning to the
SharePoint site. Note that text file formats are only available if an OCR module or application is installed. Please
refer to Te x t F o rm a t s on page 46 to see a list of text file formats that are available when OCR is installed.
Destination type—the SharePoint destination is classified as a “Storage Link”. To make it available in the
destination list, you must select Storage and CD-R/W on the Options tab in the One Touch Properties window.
All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan Configuration
Properties window.
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1. Select SharePoint as the destination application.
2. Open the Scan Configuration you want to modify for scanning to a SharePoint site, or create a new Scan
Configuration.
Select an existing configuration in which you have already specified your SharePoint site information, and
then click on the Copy button to create a new configuration using the settings of the current configuration.
3. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site.
• Protocol—select which protocol you want to use to transfer the scan to the server.
• SharePoint URL—input the full URL path of the SharePoint site without the http(s):// designation and actual
page. This path should include everything except the destination folder.
For e xa mple, if the we b browser URL displays http://sharepoint.site.com/IT/common/shared documents/
default.aspx, then you would configure the SharePoint server path as follows:
–Select HTTP as the protocol
–The SharePoint URL would be sharepoint.site.com/IT/common
–The Destination folder would be shared documents
• User account—input the user account name that has privileges to save files to the specified SharePoint site
and Destination folder.
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• Password—input the password for the user account name you specified.
• Use Windows Integrated Authentication—select this option to use the Windows current user’s login name
and password to access the SharePoint site.
• Destination folder—this is the folder where the final scanned document(s) are transferred to when scanning
is complete.
• Filename format—select a file naming format, for the scanned document, from the list. Select “Use custom
file naming” to use the file you set on the Options tab in the One Touch Properties window.
Count—this field will enable when the selected Filename format contains {seq}. Input the number you want
the sequential count to start from.
Filename prefix—this field will enable when the selected Filename format contains {prefix}. Input the name
or value you want as the prefix in the final file name.
Because the destination configuration is done through the scan configuration, you can set each configuration to
scan to different SharePoint site, folder, filename format, using different user credentials, and so on. This is the
same process used as when scanning to different folders using the Transfer to Storage destination, as described
in detail starting on page 52.
Click on the Help button, in this configuration tab, to launch the SharePoint help file. The help file contains
detailed information about the settings in this window and technical implementation notes.
SharePoint Link Log Viewer
The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to
View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed
transfer, the log file may contain the information you need to determine why the transfer failed. After you
address the failure indicated in this log file, you can click the Retry button to resend the document to the server.
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Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window.
There are no global configuration properties for the SharePoint destination application, all configuration is done
using the Scan Configuration Properties window as described in the previous section.
FTP Transfer
The FTP Transfer destination link allows scans to be sent directly to an FTP server from One Touch. Please
contact your server administrator for the server information you need to configure this link. Alternatively, have
your site administrator or IT professional configure this link for you. Setup and configuration of the FTP server
and user accounts are outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when scanning to an FTP
server. Note that text file formats are only available if an OCR module or application is installed. Please refer to
Te x t F or m a t s on page 46 to see a list of text file formats that are available when OCR is installed.
Destination type—the FTP Transfer destination is classified as a “Storage Link”. To make it available in the
destination list, you must select Storage and CD-R/W on the Options tab in the One Touch Properties window.
All configuration of the FTP server is done using the FTP Transfer tab in the Scan Configuration Properties
window.
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1. Select FTP Transfer as the destination application.
2. Open the Scan Configuration you want to modify for scanning to an FTP server, or create a new Scan
Configuration.
Select an existing configuration in which you have already specified your FTP server information, and then
click on the Copy button to create a new configuration using the settings of the current configuration.
3. Click on the FTP Transfer tab and fill in the fields with the information for you FTP server.
• Protocol—select which protocol you want to use to transfer the scan to the server.
• Host—input the internet or intranet path of the server where you want to send the scanned documents. you
do not need ftp:// at the beginning. For example, ftp.company.com
• Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value
to the appropriate default for the protocol.
• User account—input the user account name that has privileges to save files to the specified host
destination folder.
• Password—input the password for the user account name you specified.
• Destination folder—input the folder path, on the remote FTP server, where you want the scanned
documents sent. This path would appear in your web browser after the host name. For example, marketing/
shared documents/data sheets.
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Because the destination configuration is done through the scan configuration, you can set each configuration to
scan to a different FTP server, destination folder, and so on. This is the same process used as when scanning to
different folders using the Transfer to Storage destination, as described in detail starting on page 52.
FTP Link Log Viewer
The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to
View logs for and select FTP Link Agent from the list to display the transfer history for the FTP link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed
transfer, the log file may contain the information you need to determine why the transfer failed. After you
address the failure indicated in this log file, you can click the Retry button to resend the document to the server.
Click on the Properties button to open the Log Viewer from the FTP One Touch Link Properties window. There are
no global configuration properties for the FTP destination application, all configuration is done using the Scan
Configuration Properties window as described in the previous section.
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SMTP
The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from
One Touch. Please contact your server administrator for the server information you need to configure this link.
Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the
SMTP server settings and user accounts is outside the scope of this document.
Supported file types—all image and text file formats, except HTML, are available when scanning to an SMTP
server. Note that text file formats are only available if an OCR module or application is installed. Please refer to
Te x t F or m a t s on page 46 to see a list of text file formats that are available when OCR is installed.
Destination type—the SMTP destination is classified as a “Email Link”. To make it available in the destination
list, you must select Email on the Options tab in the One Touch Properties window.
All configuration of the SMTP server is done using the SMTP Settings tab in the Scan Configuration Properties
window.
1. Select SMTP as the destination application.
2. Open the Scan Configuration you want to modify for scanning to an SMTP server, or create a new Scan
Configuration.
Select an existing configuration in which you have already specified your SMTP server information, and then
click on the Copy button to create a new configuration using the settings of the current configuration.
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3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server.
• Protocol—select which protocol you want to use to transfer the scan to the server.
• Host—input the internet or intranet path of the server where you want to send the scanned documents. For
example, smtp.company.com
• Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value
to the appropriate default for the protocol.
• User account—input the user account name that has privileges to send email messages through the SMTP
server.
• Password—input the password for the user account name you specified.
• Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name
and password to send the message through the SMTP server.
• Email to—input a valid recipient email address to receive the scanned document. If it is not a valid address
the transfer will fail.
• Email from—input the email address you want to appear in the email message “from” field.
• Limit (MB)—input the maximum message size limit set on the SMTP server. This number should be lower
than or match the SMTP server maximum. You cannot send messages that exceed the maximum message
size of the SMTP server.
Because the destination configuration is done through the scan configuration, you can set each configuration to
scan to a different SMTP server, send messages to different email addresses, using different user credentials, and
so on. This is the same process used as when scanning to different folders using the Transfer to Storage
destination, as described in detail starting on page 52.
Click on the Help button, in this configuration tab, to launch the SMTP help file. The help file contains detailed
information about the settings in this window and technical implementation notes.
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SMTP Link Log Viewer
The One Touch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to
View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed
transfer, the log file may contain the information you need to determine why the transfer failed. After you
address the failure indicated in this log file, you can click the Retry button to resend the document to the server.
Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window. There
are no global configuration properties for the SMTP destination application, all configuration is done using the
Scan Configuration Properties window as described in the previous section.
Email Applications
Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email
message. You then fill in the recipient email address(es) and send the message. You need to have configured an
email application before you can scan to it using One Touch. If you do not have your email application set up
prior to scanning, the default Windows email application will open and ask you to configure your user
information. Please contact your IT department, server administrator, or other group that provided you the email
information for setup instructions. Configuring an email application and user account is outside the scope of this
document.
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Supported file types—all image and text file formats, except HTML, are available when scanning to an email
application. Note that text file formats are only available if an OCR module or application is installed. Please refer
to Te x t Fo r m a t s on page 46 to see a list of text file formats that are available when OCR is installed.
Destination types—the email destination is classified as an “Email Link”. To make it available in the destination
list, you must select Email on the Options tab in the One Touch Properties window.
The email application in the One Touch destination list is the default email program selected in the Internet
Options of Internet Explorer. Click on the email application that is in the list, then click on the Properties button
to launch the Email One Touch Link Properties window to change the email application.
Email Properties
Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image,
setting the color document options, and changing the email application that is in the One Touch destination list.
• Folder for st oring at tachments—click the Browse button to change the location using the Windows file
browser, or type a location directly in the field.
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• Internet options—if you need to change your email client, or any other internet options, click the Internet
Options button.
The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client
from the program list. These are the standard Windows Internet Explorer options. Please see your Windows
documentation for more information about the Internet Explorer options.
Color document handling—click in the Color document handling settings boxes for the options you want.
• Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the
computer’s screen.
• Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, therefore,
shorter transmission times when you email the file or upload it to the internet.
If you changed the email application Internet Explorer, and it does not immediately appear in the Select
destination list, click the Refresh button to update the destination list in One Touch.
Text Editors
Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text
in the scanned image into editable text using Optical Character Recognition (OCR).
Supported file types—the text file formats and destination applications are only available if an OCR module or
application is installed. Please refer to Tex t Fo r m at s on page 46 to see a list of text file formats that are available
when OCR is installed. Additionally, the available file formats are application specific, for example Microsoft’s
WordPad can open *.txt and *.rtf files, so only those two file types will be available when scanning to WordPad.
Note that when there is no OCR module or application installed, the format panel will not contain a text icon and
there will be no text editor applications in the Select destination list.
Destination type—this destination type is classified as a “Text Based Link”. To make it available in the
destination list, you must select Text editing applications on the Options tab in the One Touch Properties window.
If the text editing application you are using does not appear in the Select destination list, you can add the
application using the Text Documents One Touch Link Properties window.
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1. In the One Touch Properties window select one of the default text editors such as WordPad.
2. Click on the Properties button to open the Text Document One Touch Link Properties window. From this
window you can select what One Touch should do when text is not detected or recognition fails, and add
other applications to One Touch.
Note that if you recently installed an application, click the Refresh button to see if One Touch will
automatically configure the link before you try adding it manually.
Text Documents Properties
These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by
their icons in the list.
• Add application—click this button to open the Add Text Based Link dialogue so you can add other text
editing applications to One Touch.
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• Delete application—select an application in the list then click this button to remove the application from
the One Touch destination list. You can only delete an application that you have added, the destinations that
are linked when One Touch is installed cannot be deleted.
General OCR settings—click in the OCR settings boxes for the options you want. The options will apply to all the
applications in the group.
• Always send a file, even when no text was found—the scanned file is sent to the application even if the
image does not appear to contain text. This could occur if you scanned a photograph with a scanner button
set for text applications.
• Show message if text recognition failed—a message will open on the screen if the OCR reader does not
detect text in the image.
Adding Text Editor Applications to One Touch
1. To add another application to the list, click the Add application button. The Add Text Based Link dialog box
opens.
2. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically
filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept.
– HTML Formatted file—select this option when you want to scan to your web browser for posting HTML
pages to a website. Even though word processing applications, such as Notepad and Word can open
*.htm files, you cannot scan as *.htm to word processing text editors. Scanning as HTML creates a
directory with the *.htm file and linked images for website use. Word processing applications cannot
accept a directory structure for image and text transfer.
– Rich Text Format—select this option if your application can open *.rtf files, which are plain text
documents that contain formatting. Microsoft’s WordPad application is a compatible application for the
*.rtf file formation.
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Choose
HTML
– Standard ASCII text file—select this option if you want to have plain text, without formatting, sent to
your text editing application. Most text editing applications will accept plain text (*.txt) files.
– Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list.
This PDF format is an image format only, it will not recognize the document using OCR, and you will not
be able to search or edit the text in the final file. The application you are adding must be able to open
*.pdf files.
– Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not
be able to edit the text the file. The application you are adding must be able to open *.pdf files.
The options you select at Step 4 determine the page format icons in the One Touch Properties window
for that group of applications. Refer to the documentation you received with the application to see
which text formats the application accepts.
5. When you are done making changes in this window, click the Add button to accept the changes and close
the window.
6. Click OK on the Link Properties window.
7. Click Refresh on the One Touch Properties window and the new application should now be available.
Creating an HTML Web Page from Your Scanned Documents
1. Open the One Touch Properties window.
2. Select your web browser as the Destination Application and choose HTML as the Format.
3. Choose a Scan Configuration that has the settings for how you want any images, on the pages you are
scanning, to be displayed. For example, choose a color or grayscale scan configuration if your documents
contain images that you want posted to your website with the HTML text.
4. Click OK.
5. Start scanning using the button you selected for scanning with the HTML format.
When scanning is finished, the document is first converted to editable text using the OCR process, then
converted into an HTML format. Any images detected by the OCR engine are isolated and linked as *.gif files.
6. Microsoft Internet Explorer, or other web browser you scanned to, then opens showing your converted page.
The application’s URL field shows the location where One Touch saved the HTML files for you to locate and
post to your website.
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Still Image Client
If you want to specify an application to use for scanning at the start of the process, you can use event forwarding.
Supported file formats—you cannot select a file format when scanning to the Still Image Client as the
destination application is not selected until after you start scanning.
Destination type—the Still Image Client destination is classified as an “Event Forward Link”. To make it available
in the destination list, you must select STI event forwarding on the Options tab in the One Touch Properties
Window.
Please note that if you have turned on the option to scan to multiple destinations, the Still Image Client
destination cannot be selected. Please click on the Options tab and deselect Enable scanning to multiple
destinations to proceed with scanning to this destination.
1. Open the One Touch Properties window, and select Still Image Client as the Destination Application.
2. Choose a Scan Configuration and click OK.
3. Start scanning using the button you selected for event forwarding.
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4. A dialog box opens for you to select the application to use for scanning. Select the application you want in
the box and click OK.
Now the application you selected opens and you can continue scanning using that application’s interface.
Te ch n ic al No t e
If the scanner scans and sends an image to an application without prompting you to choose an application to
run, the control panel options for your scanner’s events are automatically set to run a specific program when an
event is initiated. Follow these steps to change the events setting for your scanner.
1. Open the Windows Control Panel.
2. Open the Scanners and Cameras group.
When the Control Panel is in Classic View, the Scanners and Cameras group will be in the list.
When the Control Panel is in Category View (Windows XP), or Home View (Windows Vista, 7 and 8), the
Scanners and Cameras group will be located under either of the following main groups:
– Windows XP—Printers and Other Hardware
– Windows Vista, 7 and 8—Hardware and Sound
3. Open the scanner properties window.
– Windows XP—click on the scanner icon and then click on the View device properties link on the left side
of the window.
– Windows Vista, 7 and 8—click on the scanner icon and then click on the Properties button.
4. Click on the Events tab.
5. Select the option Prompt for which program to run to be prompted when scanning to Still Image Client.
Alternatively, select Start this program then choose an application from the list to have that application
start each time you scan to Still Image Client.
6. Click on OK when you are done making changes to this window.
7. Now when you scan with Event Forwarding you will either be prompted to choose an application, or the
default application you selected will open.
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Image Editors
Image editors include Microsoft Paint and other drawing and graphics applications.
Supported file formats—the available file formats are based on the selected destination application. For
example, you can scan to Microsoft’s Paint application as a BMP, GIF, PNG, or JPG, but not as TIFF or JP2 as Paint
cannot open those two file types. Please refer to Image Formats on page 44 for more information on which
image formats One Touch supports.
Destination type—this destination type is classified as a “Simple Image Link”. To make it available in the
destination list, you must select Image editors (i.e. Paint) on the Options tab in the One Touch Properties window.
If the image editing application you are using does not appear in the Select destination list, you can add the
application using the Image Documents One Touch Link Properties window.
1. In the One Touch Properties window select one of the default image editors such as Microsoft Paint.
2. Click on the Properties button to open the Image Documents One Touch Link Properties window.
From this window you can add an application and set additional document handling options.
Note that if you recently installed an application, click the Refresh button to see if One Touch will
automatically configure the link before you try adding it manually.
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Image Documents Properties
These properties apply to Microsoft Paint and other image processing applications.
• Add application—click this button to open the Add Simple Image Link dialogue so you can add other image
editing applications to One Touch.
• Delete application—select an application in the list then click this button to remove the application from
the One Touch destination list. You can only delete an application that you have added, the destinations that
are linked when One Touch is installed cannot be deleted.
Color document handling—click in the Color document handling settings boxes for the options you want. These
options will apply to all the applications in the group.
• Convert Bitmaps using Screen Resolution—use this option to ensure that an image will fit on the
computer’s screen. When a computer screen is set to a lower resolution, bitmap images with a higher
resolution may be too big to fit on the screen. Converting the bitmap image to match the screen resolution
ensures that the image fits on the screen.
• Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller file sizes and, therefore, shorter
transmission times. Use this option to provide that compression capability to image files.
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Adding Image Editor Applications to One Touch
1. To add another application to the list, click the Add application button. The Add Simple Image Link dialog
box opens.
2. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically
filled in, and the application icon appears in Step 3.
3. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List.
4. In Step 4 of the dialog box, select the file formats that the application will accept.
– Windows Bitmap File—select this option if you want to scan to your image application as a BMP file.
This format creates the largest file size as the final scanned image has not been compressed.
– Tagged Information File—select this option if your application supports TIF image files. The TIF file
format supports multiple pages in a single file.
– JPEG Compressed File—this is a compressed image format that is often used when sharing
photographs and scanned images electronically as the file size is smaller than a BMP.
– Compugraphics File—select this option if your application supports GIF images. This file format is often
used for icons and small images on a web page.
The options you select at Step 4 determine the page format icons in the One Touch Properties window
for that group of applications. Refer to the documentation you received with the application to see
which text formats the application accepts.
5. When you are done making changes in this window, click the Add button to accept the changes and close
the window.
6. Click OK on the Link Properties window.
7. Click Refresh on the One Touch Properties window and the new application should now be available.
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PDF Applications
PDF destinations are applications that can open and/or edit the Adobe PDF file format.
Supported file types—applications in the PDF destination group support the *.pdf file format. When the
OmniPage module or software is installed, One Touch includes an option to scan as sPDF or nPDF. Selecting
either of these two formats still creates a *.pdf file, but the “s” and “n” letters indicate that OCR will process the
image before sending the file to the PDF application.
• sPDF—this format creates a *.pdf file that contains the original image of the scanned page, with a hidden
text layer that allows you to search for text in the file.
• nPDF—this format creates a *.pdf file that can be edited in a PDF application. Any pictures in the scanned
image are isolated from the text, the text on the page is recognized and turned into editable text, and the
pictures are placed back into the document in the same flow as the original document.
Destination type—this destination type is classified as “PDF Link”. To make it available in the destination list,
you must select PDF applications on the Options tab in the One Touch Properties window.
If the PDF application you are using does not appear in the Select destination list, you can add the application
using the Text Documents One Touch Link Properties window.
1. Click on the Options tab in the One Touch Properties window.
2. Make sure PDF applications and Text editing applications are selected then click back on the button tab.
Please note that any PDF application you add manually to One Touch will be classified as a “Text Based
Link.” These applications will only show in the destination list when Text editing applications are enabled.
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3. Click on one of the default text editors such as WordPad.
4. Click on the Properties button.
5. To add another application to the list, click the Add application button. The Add Text Based Link dialog box
opens.
6. Click Browse to find the application you want to add to the list.
When you select the application using the Browse button, Steps 1 and 2 on the dialog box are automatically
filled in, and the application icon appears in Step 3.
7. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the One Touch Destination List.
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8. In Step 4 of the dialog box, select Adobe PDF format and Adobe searchable PDF.
Adobe PDF format—select this option if you are adding a PDF viewing or editing application to the list. This
PDF format is an image format only, it will not recognize the document using OCR, and you will not be able
to search or edit the text in the final file. The application you are adding must be able to open *.pdf files.
Adobe searchable PDF—this is the PDF image format with a hidden searchable text layer. You will not be
able to edit the text the file. The application you are adding must be able to open *.pdf files.
The options you select at Step 4 determine the page format icons in the One Touch Properties window for
that group of applications. Refer to the documentation you received with the application to see which text
formats the application accepts.
9. When you are done making changes in this window, click the Add button to accept the changes and close
the window.
10. Click OK on the Link Properties window.
11. Click Refresh on the One Touch Properties window and the new application should now be available.
Send to Application
The Send to Application link allows you to select any application on your computer as the scan destination.
Supported file types—all file formats in One Touch are available when scanning to this destination. After you
configure the link, as described below, make sure you select a file format that the application can open. Please
refer to Te x t F o rm a t s on page 46 to see a list of text file formats that are available when OCR is installed.
Destination type—this destination type is classified as “Document Management Link”. To make it available in
the destination list, you must select Document Management on the Options tab in the One Touch Properties
window.
Yo u m us t c on f ig u re th i s de s ti n at i on be fo r e at t em p ti n g t o sc an to it the first time. If you scan without configuring
the link first, the One Touch log viewer will open and show that sending the image to the Send to Application link
fai led.
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•Click the Properties button to open the One Touch Link Properties for the Send to Application link. From this
window, you can configure the default application for this link.
After configuring the link properties, all of the default scan configurations will immediately update to send to
the application you specify in this window. When you create new configurations, the default settings will also
match what you have selected here. If you modify the options in an individual configuration, changing the
options in this Link Properties window will no longer update to the configurations you modified.
•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Send to
Application tab and use this window to set a configuration to scan to a different application than the one
selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other
configurations will retain their settings for this destination.
To c on fi g ur e a d e st in at i on a pp li c at io n for the Send to Application link:
Send to Application One Touch Link
Properties window
Send to Application Scan Configuration
Properties window
1. Click Browse to open the Windows file browser and navigate to the location of the application’s executable
(*.exe) file.
In most cases, the application’s directory is located in the programs directory on the C:\ drive. Because you
can select any executable file, make sure you select an application that can receive image or text files.
2. Select the application’s *.exe file then click on Open.
The application’s *.exe file path will now show in the Application path field.
3. Click on OK to close the window.
For basic scanning, you do not need to adjust any o f the other settings in this window. The default settings
will work with most applications. The advanced settings are described below.
4. Select a file format and scan configuration in the One Touch Properties window.
If you select a text file format, the scanned image is converted into editable text before being sent to your
selected application.
5. Click on OK to close One Touch.
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6. Put the document(s) in the scanner and start scanning with the button you set to use the Send to Application
destination.
7. The scanner starts scanning and, when finished, sends the scanned file to the application you selected.
Te ch n i ca l n o te
•After configuring this link, you may need to click Refresh in the One Touch Properties window to show the
correct application icon in the Select destination list.
Configure advanced features—select this option to change the default settings for this link. Only advanced
users and application developers should modify these settings.
Send to Application One Touch Link
Properties window
Send to Application Scan Configuration
Properties window
• Launch application for every image—when this option is selected, the application will open one time for
each image scanned. You should deselect this option only if the application you are scanning to will accept
multiple page files.
For example, Microsoft’s Pa in t app li cat io n can only accept 1 image at a time, so when scanning multiple
images, Paint would open each time an image is transferred when this option is selected. On the other hand,
Microsoft’s WordPad will open a multiple page file, so when scanning multiple images WordPad would need
to launch only one time when this option is not selected. If you scan to WordPad and this option is still
selected, then WordPad will open 1 time for each image transferred.
• Command line arguments—input the options that are to be used when the application is launched. These
values are application specific and you should only input values that were provided to you by the application
developer. Command line arguments are not required for you to use this link, the field can be left blank and
you can change the other settings in this section as needed.
• Append scan filename(s) to arguments—this option adds the name of every image file to the end of the
list of arguments specified above. This is the default selection as most applications do not require, and may
not work with, a job file containing the image names.
• Append job file to arguments—this option adds the name of a job file to the end of the list of arguments
specified above. This unique file is created at scan time and contains a list of every image in the scan job.
Only select this option if you are sure that the application you are scanning to can use the job file to accept
image transfer.
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Scanning to Multiple Destinations
Scanning to multiple destinations works the same as when scanning to a single destination, One Touch simply
distributes the final scan to several destinations. This option is enabled separately for each One Touch button.
1. Open the One Touch Properties window and click on the Options tab.
2. Select Enable scanning to multiple destinations, then click back on the configuration tab.
3. Click each destination where you want to send the scanned image in the Selected destinations (#) list. Click
again to deselect a destination.
As you click on each destination, the Selected destinations number will count so you know how many
applications are selected to receive the image.
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4. If any of the destinations you select have global configuration properties, the Properties button at the
bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on
the Properties button to open the One Touch Link Properties window to configure the destinations.
Each destination that has global properties will be represented by its configuration tab in the One Touch Link
Properties window. Please refer to the destination instructions, as described in the previous section(s), for
configuring destination specific options.
Click on OK when you are done making changes in this window.
5. Select the file format you want for the scanned image in the Select format panel.
Yo u c an on l y sc a n a s o ne fi l e fo r ma t a t a t im e , s o al l selected destinations must have a common file type. As
you select destinations, destinations that do not have a file type in common with the one you selected, will
automatically disable.
For exam pl e, if you scan to a printer and to email, only the BMP file fo rmat wil l be av ailable as printe rs can
only receive an uncompressed image format. All other image formats and all text formats will be disabled
until you deselect the printer.
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6. Select the scan configuration you want to use for scanning in the Select configuration list.
Click on the Edit button to open the Scan Configuration Properties window to configure any destination
specific scanning options.
Each destination that has per-scan configuration properties will be represented by its configuration tab in
the One Touch Scan Configuration Properties window. Please refer to the destination instructions, as
described in the previous section(s), for configuring destination specific options.
Click on OK when you are done making changes in this window.
7. Click on OK on the One Touch Properties window.
8. Load the document(s) in the scanner and start scanning with the button you set to scan to multiple
destinations.
The scanner starts scanning and when finished, the image is sent to each destination you selected in the
One Touch Properties window.
Te ch n ic al No t e
•The Still Image Client destination cannot be used with multiple destination scanning. This destination will
be disabled when the Enable scanning to multiple destinations is selected.
Scanning with Job Separation
Use job separation to have One Touch create a new file each time a separator is detected when scanning a
multiple page batch. For example, if you want to scan financial statements from several different banks, you can
place a stack of statements in the scanner and One Touch will separate each statement into a different file based
on your selected job separator.
1. Open the One Touch Properties window.
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2. Select the Destination Application, File Format, and Scan Configuration applicable to your scanning batch.
Make sure the option Create single image files is not selected. If this option is selected, the job separation
features on th e Options tab will be disabled.
3. Click on the Options tab in the One Touch Properties window.
4. Click on the down arrow next to the Select Button list to select the button you want to modify.
Note that the options in this window are specific to each One Touch button.
5. Click on the option Use job separator when scanning multiple pages.
6. Select one of the two job separation options:
When a blank page is detected—a new file will be created after a blank page is fed through the scanner.
The blank page is discarded from the scanned image and the new file starts with the next page in the
document stack. Place a blank page, in the document you are scanning, at each place where you want a new
file created when scanning is complete.
When you are scanning in Duplex mode, both sides of the page must be blank for this job separation option
to work.
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– Sensitivity—you can adjust the sensitivity level of the blank page detection. For instance, depending on
the paper weight, color mode, or image processing options selected, you might get varying results.
Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection.
When the number of images reaches—input the maximum number of images you want in the scanned file.
The scanner will create a new file each time that number is reached.
When you are scanning in Duplex mode, the number of images captured is double the number of pages in
the scanner. For example, if you are scanning 12 double-sided pages it is counted as 24 images. If you want
the stack split in half, the number of images reached would be 12.
7. When you are done making changes, click on OK to save the changes and close the window.
8. Place your documents in the scanner and start scanning.
When scanning is finished, each file will be sent to the destination location or application you have selected on
the button tab.
Te ch n ic al No t e
•When Instant delivery is also selected on the Options tab, each file will be sent as it is created.
The options on the Page Settings tab, in the Scan Configuration Properties window will affect the job separation
options as described below:
Skip blank originals
•The Sensitivity you set for this feature is the one that is used when scanning. The sensitivity level you set in
the Options tab will be ignored.
•When you are scanning in Simplex mode and the selected job separator is When a blank page is detected,
the job separation occurs first and a new file will be created each time a blank page is detected. If you want
a single file created with the blank page discarded, deselect the job separation feature on the Options tab.
Note that when scanning Duplex, both sides of the page must be blank for the job separation to occur. If
both sides of a scanned page are blank, the job separation occurs first and a new file will be created each
time a blank page is detected. If you want a single file created with the blank page discarded, deselect the
job separation feature on the Options tab or remove the blank page from your scanning batch.
•If you select When the number of images reaches, and input a number in the control box, any blank pages
will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12
pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12.
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Scanning with Optical Character Recognition
(OCR)
Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and
numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort,
calculate, and so forth.
Note: Xerox recommends that all OCR processing use the original factory settings for OCR
scanning that came with your scanner. When scanning with other settings, use at least 300
dpi for the resolution. If the original documents are of poor quality or have a small type font,
400 dpi can be used as the maximum resolution.
The One Touch OmniPage Module must be installed on your computer in order to use the OCR options with the
One Touch software and your Xerox scanner. The One Touch OmniPage Module was automatically installed when
you installed your driver from the installation disc.
Note: Some of the illustrations in this section may not look exactly as they appear on your
computer’s screen. The differences are minor and do not affect the steps to use the new
features.
To s ca n w i th O CR :
1. Open the One Touch Properties window.
2. Select a text editing program in the Select Destination list, then select a text file format in the Select
format panel.
For example, if you want to edit yo ur document in Microsoft’s WordPad, select that application then choose
a file format such as TEXT or RTF.
3. Click on OK to save the changes and close the One Touch Properties window.
4. Press or click the One Touch button you set to scan with OCR.
Yo ur sc a nn e d p ag e s a pp ea r i n t he De s ti n at i on Ap p li c at ion with the text ready for editing and other text
processing.
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This is the text format
icon. This example of
the text format icon is
sPDF.
The specific text format; this
example is for Rich Text
Format (.rtf).
Text Formats
Yo u s el e ct th e t e xt fo rm a t o pt i on by c li c ki n g o n the text icon on the One Touch Properties window.
Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when
you scan a document with the text format selected, the text portions of the document are automatically
converted to editable text.
As you select Destination Applications that are text applications, the text format icon changes to match the file
type of the application. In some cases, the Destination Application supports several file types, and you can rightclick on the icon to choose the particular file type for that application.
The specific file format is the file name extension on the text format icon.
To s el ec t a f il e t yp e fo r t he t ex t fo r ma t :
1. Select the Destination Application.
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2. Right-click on the text format icon.
Scanning and Configuring One Touch
Example menu for the text format when
the Destination Application is Microsoft
Word.
Example menu for the text format when
the Destination Application is a Storage
location.
3. Choose the file type that you want for the text format.
Yo ur se l ec t io n o f a fi l e t yp e p e rt ai n s o nl y t o t h e D estination Application currently selected on the One Touch
Properties window. Other Destination Applications that have a text option selected as the Page Format are
not affected.
Simple Text—the .txt file format. Text with no formatting; used by the standard Microsoft
Notepad application.
Rich Text Format—the .rtf file format. Text that retains formatting when converted. Available
with Microsoft WordPad and Word.
Word Document—the .doc file format used by Microsoft Word.
Comma Delimited—the .csv file format; used for database or spreadsheet data with fields, when
the document is converted into editable text the fields are maintained.
Excel Spreadsheet—the .xls file format used by Microsoft Excel.
HTML Document—the .htm file format used to create web pages.
Searchable PDF—the .pdf file format used by Adobe Acrobat. This format converts scanned text
into PDF with an invisible text layer for searching.
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Normal PDF—the.pdf file format used by Adobe Acrobat. This format converts scanned text into
a PDF with the text ready for editing in a PDF editing program.
Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality
settings are:
• Minimize Size—smallest file size, lowest image quality.
• Normal—medium file size, some loss of image quality.
• Maximize Quality—largest file size, no loss of image quality.
Note: Documents scanned with nPDF and sPDF automatically include OCR processing. If the processing does
not recognize a large number of the text characters in the document, change the image quality setting and rescan the document. For example, change from Minimize Size to Normal to see if the text recognition improves.
The Use MRC option is a special processing procedure for documents scanned with the PDF format.
• Use MRC—MRC stands for Mixed Raster Content. MRC is an advanced technique for optimizing the image
quality of scanned documents. Without MRC, the scanned image is produced using a single process to
capture and display the image on the computer screen, even if the document contains both text and
graphics. With MRC, the image is produced using separate processes for text, graphics, and other elements
on the document page. The result is clearer graphics and sharper text characters. Scans with Use MRC
selected may take slightly longer to complete the processing. Select Use MRC for documents with harder-toread text or lower-quality graphics to get the best possible scan output image. The Use MRC option is
available for sPDF and PDF.
Selecting One Touch OmniPage OCR Options
The software you installed for your scanner includes a set of advanced OCR options integrated with One Touch.
Note: the OCR options apply globally to all the One Touch Destination Applications that perform OCR. For
example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad.
To s el ec t O CR o p ti on s ava il a bl e f ro m On e To uc h:
1. Open the One Touch Properties window.
2. Select a Destination Application that has one of the text format file types as the page format, such as
Microsoft Word or WordPad.
3. Right-click on the page format icon to see the menu.
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