XEROX 470cx User Manual

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XEROX

WorkCentre 490cx

Color All-in-One

User Guide

Prepared by: Xerox Industrial Design Human Interface Graphic Design Jefferson Road Henrietta New York

©1999 by Xerox Limited. All rights reserved. Copyright protection c laimed includes all forms and matters of copyrightable material and inf ormati on now allo wed by sta tut ory or judi cial law or hereinafter granted, including without limitation, material generated from the software programs which are displa yed on the screen, such as icons, screen displays, looks, etc.

Xerox ® and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation.

Windows TM is a trademark of Microsoft Corporation. Product names and trademarks of other companies are also acknowledged.

Changes are periodical ly made to this document. Changes, technical inaccuracies and typo graphical errors will be corrected in subse quent editions.

This document was created on a PC using Adobe Framemaker software.

Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

1. Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Set Up Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Control Locations and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Choosing a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Setting Up Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Document Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Paper Exit Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Document Exit Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Telephone Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Extension Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

PC Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

AC Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-21

Using the Automatic Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . 1-21

Loading Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

Using the Manual Paper Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

Paper Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-30

Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

Guidelines fo r Speci al Paper and other Media . . . . . . . . . . . . . . . . . . . .1-33

Installing Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35

Overview of WorkCent re 490cx Drivers . . . . . . . . . . . . . . . . . . . . . . .1-36

Software Included With the WorkCentre 490cx . . . . . . . . . . . . . . . . . .1-36

Software Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-37

In Windows 95/98, Windo ws 2000, or Windows NT 4.0. . . . . . . . 1-37

Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-39

Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-40

System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-45

Arrange Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-48

Clean Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-50

Select Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-51

Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-52

Setting the Clock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-53

iii

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-53

Settin g the Syst e m ID (Your Nu mber and Name) . . . . . . . . . . . . . . . .1-55

Reports/Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-58

To Print Reports/Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-60

User Options (System Data) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-62

Setting an Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-62

Selectable Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-63

2. Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Changing Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Collating and Sorting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Changing the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9

3. Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Options for Sending a Fax Using the WorkCentre 490cx . . . . . . . . . . . . .3-1

Manual Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Preparing Documents for Faxing or Scanning . . . . . . . . . . . . . . . . . . .3-3

Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Sending a Fax Using a Speed Dial Number . . . . . . . . . . . . . . . . . . . . .3-6

Sending a Fax Using Group Dialing

(Multi-Address Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Sending a Fax After Talking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Canceling a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Confirming a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Memory Transmis sion (Broadcasting ) . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14

Adding Documents To a Standby Ope ration . . . . . . . . . . . . . . . . . . . .3-17

Canceling a Standby Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Storing a Number for Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . 3-19

Dialing a Speed-Dial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Group Dialing (for Multi-Address Transmission) . . . . . . . . . . . . . . . . .3-21

Storing Speed Dial Numbers for Group Dialing . . . . . . . . . . . . . . 3-21

Setting Document Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . .3-24

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-27

Using the Number Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-28

Entering Alphanumeric Characters. . . . . . . . . . . . . . . . . . . . . . . . 3-29

Keypad Character Ass ignments. . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Editing Numbers or Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Inserting a Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Redial/Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33

Redial Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33

Automatic Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

On-Hook Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-35

Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . . .3-35

Searching Sequentially through Memory . . . . . . . . . . . . . . . . . . . 3-35

Searching by the First Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Tone Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37

Priority Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Being Polled By a Remote Machine (POLL TX) . . . . . . . . . . . . . . . . .3-39

Adding Documents To the Job to be Polled . . . . . . . . . . . . . . . . . . . .3-42

Cancelling a Job Already in Memory Which is Waiting to be Polled . .3-43

PC Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-44

What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-44

LaserFAX Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45

Sending Faxes with LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . .3-46

Fax Conversion Dialog Advanced Features . . . . . . . . . . . . . . . . . . . .3-51

Cover Sheet Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-52

The Send Options Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53

The Attach Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-54

The Keep Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-56

LaserFAX Application Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-58

LaserFAX Applic ation Too lbar Fea tures. . . . . . . . . . . . . . . . . . . . 3-59

The LaserFAX Phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-62

Adding Entries to the Phonebook. . . . . . . . . . . . . . . . . . . . . . . . . 3-62

Troubleshoot ing LaserFAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-63

4. Receiving a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Options for Receiving a Fax Using the WorkCentre 490 cx . . . . . . . . . . . .4-1

Reception Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Determining the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4

Adjusting Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Receiving Automatically in FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Receiving Manually in TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Receiving Automati cally in ANS/FAX Mode . . . . . . . . . . . . . . . . . . . . .4-7

Receiving a Fax When the Machine is Out of Paper . . . . . . . . . . . . . . .4-8

Distinctive Ring Pattern Detection (DRPD) . . . . . . . . . . . . . . . . . . . . . .4-9

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Polling Remote M a c h ines (CO NT. POLL) . . . . . . . . . . . . . . . . . . . . . .4-10

Canceling Continuous Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

PC Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

LaserFAX Lite Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-17

Receiving Faxes With the WorkCentre 490cx . . . . . . . . . . . . . . . . . . .4-18

Troubleshoot ing LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-20

5. Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Windows 95/98 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Windows NT 4.0 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

The Xerox WorkCentre Control

Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-11

Starting the WorkCentre 490cx Control Program. . . . . . . . . . . . . 5-12

Xerox WorkCentre 490cx Control Program Window . . . . . . . . . . 5-12

6. Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

The WorkCentre 490cx TWAIN Scanner Program . . . . . . . . . . . . . . . .6-2

Starting the WorkCent re 490cx TWAIN Scanner Application. . . . . 6-3

The WorkCentre 490cx TWAIN Scanner Window . . . . . . . . . . . . . 6-7

WorkCentre 490cx TWA IN Scanner Help . . . . . . . . . . . . . . . . . . . 6-7

Scanner Control Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-8

The Basic Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

The Image Quality Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

The Filters Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17

7. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Docume n t J am s W h il e S e nding a Fax . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Paper Jams While the Machine is Printing . . . . . . . . . . . . . . . . . . . . . .7-3

If Jammed in the Paper Feed Area at th e Rear of t he Ma chine . . . 7-3

If Paper is Jammed in the Printer Outp ut Area. . . . . . . . . . . . . . . . 7-6

If Paper is Jammed Inside the Machine . . . . . . . . . . . . . . . . . . . . . 7-7

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

LCD Display Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10

Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15

Printer Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21

Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25

Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Clearing Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Cleaning the Document Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3

Managing the Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8

Tips for your ink cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Print Cartridge Nozzle Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Cleaning the Print Heads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Replacing the Ink Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19

Cartridge Align me nt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-22

ADF Rubber Retard Pad Replacemen t . . . . . . . . . . . . . . . . . . . . 8-27

9. Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Send Header Requirement s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Data Coupler Informat ion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8

Canadian Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-9

Safety and Legal Requirements

for Xerox Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-11

The Electricit y at Work Regulation

(in England and Wales) UK ONLY . . . . . . . . . . . . . . . . . . . . . . . . . . .9-16

Electricity at Work Regulations: . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16

European Product Mark ing Requirements . . . . . . . . . . . . . . . . . . . . . . . .9-21

Certification to 1999/5/EC Radio Equipment &

Telecommunic a tions Te rminal Eq u ipment Directive . . . . . . . . . . . . . .9-21

Telephone Connecti vity Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-23

The WorkCentre Teleph one Connectors . . . . . . . . . . . . . . . . . . . . . . .9-25

10. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-1

vii

viii

Preface

Safety Notes

Your WorkCentr e 490cx and supplies a re designed and tested to meet strict safety requirements. Included are safety agency examination and approval and compliance to established environmental standards. Please read the following instructions carefully before operat ing the W orkCentre 490cx, and refer to them as needed to ensure the continued safe operation of your WorkCentre.

product.

Symbols U se d Unplug

Always use materials specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation.

all warnings and instructions marked on or supplied with the

: = Caution = Warning

the WorkCentre 490cx from the wall outlet before cleaning.

Do not

use aerosol cleaners. Follow the inst ructions in this User Guide for proper cleaning methods . Never spra y anything onto or inside of the WorkCentre 490cx.

supplies or cleaning materia ls only as directed. Keep all supplies and

Use

materials out of reach of children.

Do not Do not

use the W orkCentre 490cx near water, in wet locations, or outdoors.

place the WorkCentre 490cx on an unstable cart, stand, or table. The WorkCentre 490cx may fall, c ausing personal injury or seri ous damage to the machine.

This product

is equipped with a gr ounding type plug. The plug wil l fit onl y into a grounded power outlet. This is a safety fea ture. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert t he plug into the outl et . Never use an adapte r to connec t the WorkCentre to a power source receptacle that lacks a ground connection terminal.

The WorkCentre 490cx

should be operated from the type of power sour ce indicated on the label. If you are not sure of the typ e of power availa ble, consult your local power company.

Do not

allow anything to rest on the power cord. Do not locate the

WorkCentre 490cx where people will step on the cord.

The power supply cord

is the disconnect device for this equipment. Ensure that the WorkCentre 490cx is installed near an outlet and is easily accessible.

Your machine

is equipped with an energy saving device to conserve power

when the machine is not in use. The machine may be left on continuously.

Slots and openings

in the cabinet and in the back and sides of the WorkCentre are provided fo r ventilation. To ensure reliable operation of the WorkCentre and to protect it from overheating, these op enings must not be blocked or covered. The WorkCentre 490cx should never be located near or over a radiator or heat register. The WorkCe ntr e 490cx should not be placed in a built-in installation unless proper ventil ation is provided.

push objects of any kind into the slots of the WorkCentr e 490cx as

Never

they may touch dangerous voltage points or short out parts which could result in a fire or electric shock.

spill liquid of any kind on the WorkCentre 490cx.

Never

remove covers or guards that require a tool for removal. There are

Never

no casual operator servic eable areas within the covers of the WorkCentre 490cx.

defeat interlock switc hes. This Machine is designed to restrict

Never

operator access to unsaf e area s. Cover s, gua rds, and interlock switches are provided to ensure that the machine will not operate with covers opened.

Use of an extens ion co rd wi th thi s WorkCentre is no t reco mm en ded or authorized.

direct viewing of the document lights. The lamps are bright a nd,

Avoid

while not harmful, they may cause an annoying afterimage. Always keep the document cover closed duri ng operation and storage.

If you need additional safety information concerning the WorkCentre or Xerox supplied materia ls, you may call Xerox at 1-800 TEAM XRX (1-832-6979) from within the United Sates. From outside the United Sates please contact your local Xerox Helpline.

xii

Getting Started

Set Up Your Machine

Unpacking

Chapter 1

WorkCentre

Document exit tray

Telephone line cord

Ink Cartridges

Document Input tray

Power cord

WC490cx Install Guide

CD-ROMs

PC cable

WC490cx Quick Reference Guide

Handset

Replacement ADF Rubber Pads

*1 Two CD ROMs containing Installer, Software and Online User Guide. *2 May vary according to count ry.

1-1

Contr ol Locations and F unctions

Take a moment to familiarize yourself with the main components and their locations.

Front View

Paper Guide

Document

Guide

Control

Panel

Document Exit Tray

Paper Exit Tray

Document Input Tray

Paper Feeder

Extension Tray

Automatic Paper Feeder

Envelope Guide

Automatic Document Feeder

Note:

In some countries, a handset is provided. Your machine may look slightly different than the illustration with the handset mounted on the left side of the machine.

1-2 Getting Started

Rear View

Power Cord Connector

USB Cable Connector

Handset Connector (not available in all countries)

PC Parallel Cable Connector

Inside

Color Ink Cartridge

Control Panel Cover

EXT Connection

LINE Connection

Black Ink Cartridge

Set Up Your Machine 1-3

Choosing a Location

T o help guarantee trou ble-free operation of your machine, place it on a flat, stable surf ace near your workstation. Leave enough space to allow for easy paper loading, paper unloading, and opening of the front cover.

Do not place your machine:

• In direct sunlight.

• Near heat sources or air conditioners.

• In dusty or dirty environments.

Setting Up Your Machine

Document Input Tray

Insert the two tabs on the tray into the slots as shown. Fold out the extension tray, if necessary.

1-4 Getting Started

Paper Exit Tray

Slide the Paper Exit Tray out from the base of the machine. If desired, fold out the extension tray.

Document Exit Tray

Insert the two tabs on the document exit tray into the slots on the front of your machine. Fold out the extension tray, if necessary.

Set Up Your Machine 1-5

Telephone Line

Note:

the WorkCentre 490cx. Refer to

There are many possible ways to connect telephone accessories to

Telephone Connectivity Guidelines

page 9-23 for more details.

Plug one end of the telephone line cord into the TEL LINE jack and the other end into a standard phone wall jack.

To a standard telephone wall jack ( will var y according to country).

1-6 Getting Started

Extension Phone

If you want to use a standard phone or answering machine with your WorkCentre 490cx, connect it to the jack labeled EXT on the side of the machine.

To a telephone or answering machine

PC Cabl e

Your Xerox WorkCentre 490cx is equipped with a parallel interface port for use with IBM PCs and compatible computers. Using the supplie d Centronics paralle l cable , connect your WorkCentre 490cx to a computer that supports bi-directional communications (IEEE standard 1284).

Note:

meets IEEE standard 1284 specifications and is not longer than twelve feet.

If using another parallel cable, ensure that it is bi-directional and

Set Up Your Machine 1-7

T o connect the WorkCentre 490cx to a computer using a parallel cabl e, follow t h e steps bel ow:

CAUTION:

490cx is unplugged from the power outlet.

Plug the parallel cable into the con nector on the back of the

Make sure the computer is turned off, and the WorkCentre

WorkCentre 490cx. Swing the metal clips of the connector inward until they lock firmly inside the notc hes on the parallel cable connector.

Close Cable Connector Locking Clips

Connect the other end of the cabl e to the pa rallel port on yo ur compute r. Refer to your computer documentation for assistance with this procedure.

1-8 Getting Started

USB Cable

Your Xerox WorkCentre is equipped with a USB interface port, that can be used if you are running W indows 98/2000 or Windows NT4.0. However, the USB cable is not provided with the machine.

Note:

computer and the 490cx must be powered on before connecting the USB cable to the computer.

To connect the WorkCentre 490cx to a computer using the USB cabl e, follow t h e steps bel ow:

1 2

If using a USB cable, the parallel cable is not used. In addition, the

Turn on the computer and the 490cx and allow them to power up. Plug the rectangle end of the USB cable into the connector on the back

of the WorkCentre 490cx.

Connect the other end of the USB ca ble to on e of t he USB ports on y our computer. Refer to your computer documentation for assistance with

this procedure.

Set Up Your Machine 1-9

AC Powe r Cor d

WARNING:

the AC power cord is plugged in, the machine is fully energized.

Plug one end of t he AC power co rd into t he back of t he machine and the

There is NO On/Off switch for the WorkCentre 490cx. When

other end into a grounded AC power outlet.

To AC outlet

1-10 Getting Started

The machine turns on and performs a self diagnosti c test. POWERING UP PLEASE WAIT appears on the LCD display.

If you are setting up the mach ine for the first time, or if the machine has not been operated for an extended period of time, SET DATE AND TIME, and PRESS START will appear on the LCD display.

SET DA TE AND TIME

PRESS START

Set Up Your Machine 1-11

Press the character of the date in the LC D display.

Enter the date and time using the Number Keypad. If you need assistance entering characters using the Number keypad, refer to

Entering Alphanumeri c Characters

Press the The WorkCentre 490cx returns to standby mode. If there are no ink

cartridges installed, ALL CART. EMPTY appears in the top line of the display.

Start

button. A flashing cursor will appear on the first

on page 3-29.

button to confirm your settings.

Note:

machine w ill au t omatically a ccep t w h atever date a nd tim e a r e di sp la y ed on power up. It will then go into standby mode.

Note:

applied at all times if the machine is used as an unattended fax machine.

If you do not set the date and time, after a short period of time the

To power off the machine, unplug the power cord. Power must be

1-12 Getting Started

Installing Ink Cartridges

Your machine is a dual cartridge Inkjet printer. You must use a black and a color ink cartri dg e. Whe n view ed from the front of the mach in e, th e Black Ink Cartridge installs in the right Cartridge Holder while the Color In k Cartridge installs in the left Cartridge Holder.

When installing ink cartrid ges , you must p rovide spe cific i nformat ion to the WorkCentre 490cx about the cartridges you install. This allows the printer to keep track of which cartridges are installed and to gauge ink cartridge utilization . There are two methods of entering this information. You may enter the required information directly via the WorkCentre 490cx control panel or you can update Ink Cartridge inf ormation using the WorkCentre 490cx Printer Driver Soft ware and a PC.

The procedures in this sect ion cover Ink Cartridge Insta llation without using the WorkCentre 490cx Printer Driver Program. To install Ink Cartridges using the WorkCentre 490cx Printer Driver Program, refer to

WorkCentre Contr ol Program

Note:

Xerox dealer:

For the following Xerox print cartridges, please contact your nearest

- High Capacity Black Print Cartridge (8R7881)

on page 5-11.

The Xe rox

- Color Print Cartridge (8R12591)

Set Up Your Machine 1-13

Installing Ink Cartridges

Lift open the Control Panel cover by pulling up on the Control Panel.

Cartridge Compartment Cover

Control Panel

The Cartridge Compartment Cover is now accessible.

Open the Cartridge Compartment Cover by lifting up on the recessed handle. The Cartri dge Carrier Assembly move s to the ce nter o f the machine.

1-14 Getting Started

Unwrap and remove the Black Ink Cartridge from its packa ging. Hold the cartridge by the top only.

Note:

Avoid touching the electrical contacts on the cartridge.

Carefully remove the sealing tape by pulling straight out on the tab located at the end of the Ink Cartridge .

Ensure that there are no pieces of tape remaining on the cartridge.

Set Up Your Machine 1-15

Locate the Bla ck Ink Cartridge holder inside the printer. The Black Ink Cartridge holder is located on the right side of the Cartridge Carrier Assembly and can be identified by a black key tab.

Color Cartridge Holder

Slide the Black Ink Cartridge down into the holder and push it in the

Black Cartridge Holder

direction of the arrow until it clicks into place.

1-16 Getting Started

Unwrap and remove the Color Ink Cartridge from its pack aging. Hold the cartridge by the black are as or col ored top only.

Note:

Avoid touching the electrical contacts on the back of the cartridge.

Carefully remove the sealing tape by pulling straight out on the tab located on the end of the Ink Cartridge.

Avoid touching the electrical contacts on the cartridge.

Set Up Your Machine 1-17

Locate the Color Ink C artridge holder inside the printer. The Color Ink Cartridge holder is loc ated on the left side of the Cartridge Carrier Assembly and can be identified by a light blue key tab.

Color Cartridge Holder

Black/Photo Cartridge Holder

Slide the Color Ink Cartridg e down into the holder and push it in the direction of the arrow until it clicks into place.

Close the Cartridge Compartment Cover. CAR TRIDGE CHANGED? appears in the display.

Press the display.

Press the LEFT CARTRIDGE? appears in the top line of the LCD display.

1-18 Getting Started

Down

Start

Button.

button until BOTH appears in the

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