XEROX 470cx User Manual

Download

The Document Company

Print this User Guide

View the Online User Guide

XEROX

WorkCentre 490cx

Color All-in-One

User Guide

Prepared by: Xerox Industrial Design Human Interface Graphic Design Jefferson Road Henrietta New York

©1999 by Xerox Limited. All rights reserved. Copyright protection c laimed includes all forms and matters of copyrightable material and inf ormati on now allo wed by sta tut ory or judi cial law or hereinafter granted, including without limitation, material generated from the software programs which are displa yed on the screen, such as icons, screen displays, looks, etc.

Xerox ® and all Xerox products mentioned in this publication are registered trademarks of the Xerox Corporation.

Windows TM is a trademark of Microsoft Corporation. Product names and trademarks of other companies are also acknowledged.

Changes are periodical ly made to this document. Changes, technical inaccuracies and typo graphical errors will be corrected in subse quent editions.

This document was created on a PC using Adobe Framemaker software.

Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

1. Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Set Up Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Control Locations and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Choosing a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Setting Up Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Document Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Paper Exit Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Document Exit Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Telephone Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Extension Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

PC Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

AC Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14

Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-21

Using the Automatic Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . 1-21

Loading Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

Using the Manual Paper Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . 1-27

Paper Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-30

Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-31

Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31

Guidelines fo r Speci al Paper and other Media . . . . . . . . . . . . . . . . . . . .1-33

Installing Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35

Overview of WorkCent re 490cx Drivers . . . . . . . . . . . . . . . . . . . . . . .1-36

Software Included With the WorkCentre 490cx . . . . . . . . . . . . . . . . . .1-36

Software Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-37

In Windows 95/98, Windo ws 2000, or Windows NT 4.0. . . . . . . . 1-37

Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-39

Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-40

System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-45

Arrange Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-48

Clean Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-50

Select Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-51

Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-52

Setting the Clock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-53

iii

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-53

Settin g the Syst e m ID (Your Nu mber and Name) . . . . . . . . . . . . . . . .1-55

Reports/Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-58

To Print Reports/Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-60

User Options (System Data) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-62

Setting an Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-62

Selectable Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-63

2. Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Changing Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Collating and Sorting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-7

Changing the Paper Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-9

3. Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Options for Sending a Fax Using the WorkCentre 490cx . . . . . . . . . . . . .3-1

Manual Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Preparing Documents for Faxing or Scanning . . . . . . . . . . . . . . . . . . .3-3

Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Sending a Fax Using a Speed Dial Number . . . . . . . . . . . . . . . . . . . . .3-6

Sending a Fax Using Group Dialing

(Multi-Address Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Sending a Fax After Talking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Canceling a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Confirming a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-10

Memory Transmis sion (Broadcasting ) . . . . . . . . . . . . . . . . . . . . . . . . .3-12

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14

Adding Documents To a Standby Ope ration . . . . . . . . . . . . . . . . . . . .3-17

Canceling a Standby Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19

Storing a Number for Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . 3-19

Dialing a Speed-Dial Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Group Dialing (for Multi-Address Transmission) . . . . . . . . . . . . . . . . .3-21

Storing Speed Dial Numbers for Group Dialing . . . . . . . . . . . . . . 3-21

Setting Document Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . .3-24

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-25

Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-27

Using the Number Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-28

Entering Alphanumeric Characters. . . . . . . . . . . . . . . . . . . . . . . . 3-29

Keypad Character Ass ignments. . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Editing Numbers or Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Inserting a Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Redial/Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33

Redial Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-33

Automatic Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-34

On-Hook Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-35

Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . . .3-35

Searching Sequentially through Memory . . . . . . . . . . . . . . . . . . . 3-35

Searching by the First Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Tone Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37

Priority Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-37

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-39

Being Polled By a Remote Machine (POLL TX) . . . . . . . . . . . . . . . . .3-39

Adding Documents To the Job to be Polled . . . . . . . . . . . . . . . . . . . .3-42

Cancelling a Job Already in Memory Which is Waiting to be Polled . .3-43

PC Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-44

What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-44

LaserFAX Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-45

Sending Faxes with LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . .3-46

Fax Conversion Dialog Advanced Features . . . . . . . . . . . . . . . . . . . .3-51

Cover Sheet Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-52

The Send Options Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-53

The Attach Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-54

The Keep Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-56

LaserFAX Application Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-58

LaserFAX Applic ation Too lbar Fea tures. . . . . . . . . . . . . . . . . . . . 3-59

The LaserFAX Phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-62

Adding Entries to the Phonebook. . . . . . . . . . . . . . . . . . . . . . . . . 3-62

Troubleshoot ing LaserFAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-63

4. Receiving a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Options for Receiving a Fax Using the WorkCentre 490 cx . . . . . . . . . . . .4-1

Reception Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-3

Determining the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4

Adjusting Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Receiving Automatically in FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Receiving Manually in TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

Receiving Automati cally in ANS/FAX Mode . . . . . . . . . . . . . . . . . . . . .4-7

Receiving a Fax When the Machine is Out of Paper . . . . . . . . . . . . . . .4-8

Distinctive Ring Pattern Detection (DRPD) . . . . . . . . . . . . . . . . . . . . . .4-9

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10

Polling Remote M a c h ines (CO NT. POLL) . . . . . . . . . . . . . . . . . . . . . .4-10

Canceling Continuous Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

PC Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-16

LaserFAX Lite Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-17

Receiving Faxes With the WorkCentre 490cx . . . . . . . . . . . . . . . . . . .4-18

Troubleshoot ing LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-20

5. Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-1

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Windows 95/98 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-4

Windows NT 4.0 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-9

The Xerox WorkCentre Control

Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-11

Starting the WorkCentre 490cx Control Program. . . . . . . . . . . . . 5-12

Xerox WorkCentre 490cx Control Program Window . . . . . . . . . . 5-12

6. Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

The WorkCentre 490cx TWAIN Scanner Program . . . . . . . . . . . . . . . .6-2

Starting the WorkCent re 490cx TWAIN Scanner Application. . . . . 6-3

The WorkCentre 490cx TWAIN Scanner Window . . . . . . . . . . . . . 6-7

WorkCentre 490cx TWA IN Scanner Help . . . . . . . . . . . . . . . . . . . 6-7

Scanner Control Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-8

The Basic Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

The Image Quality Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

The Filters Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-17

7. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Docume n t J am s W h il e S e nding a Fax . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Paper Jams While the Machine is Printing . . . . . . . . . . . . . . . . . . . . . .7-3

If Jammed in the Paper Feed Area at th e Rear of t he Ma chine . . . 7-3

If Paper is Jammed in the Printer Outp ut Area. . . . . . . . . . . . . . . . 7-6

If Paper is Jammed Inside the Machine . . . . . . . . . . . . . . . . . . . . . 7-7

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-9

LCD Display Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10

Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-15

Printer Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21

Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25

Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Clearing Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Cleaning the Document Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3

Managing the Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-8

Tips for your ink cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Print Cartridge Nozzle Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Cleaning the Print Heads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9

Replacing the Ink Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19

Cartridge Align me nt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-22

ADF Rubber Retard Pad Replacemen t . . . . . . . . . . . . . . . . . . . . 8-27

9. Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Send Header Requirement s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Data Coupler Informat ion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-4

Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-8

Canadian Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-9

Safety and Legal Requirements

for Xerox Europe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-11

The Electricit y at Work Regulation

(in England and Wales) UK ONLY . . . . . . . . . . . . . . . . . . . . . . . . . . .9-16

Electricity at Work Regulations: . . . . . . . . . . . . . . . . . . . . . . . . . . 9-16

European Product Mark ing Requirements . . . . . . . . . . . . . . . . . . . . . . . .9-21

Certification to 1999/5/EC Radio Equipment &

Telecommunic a tions Te rminal Eq u ipment Directive . . . . . . . . . . . . . .9-21

Telephone Connecti vity Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-23

The WorkCentre Teleph one Connectors . . . . . . . . . . . . . . . . . . . . . . .9-25

10. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-1

vii

viii

Preface

Safety Notes

Your WorkCentr e 490cx and supplies a re designed and tested to meet strict safety requirements. Included are safety agency examination and approval and compliance to established environmental standards. Please read the following instructions carefully before operat ing the W orkCentre 490cx, and refer to them as needed to ensure the continued safe operation of your WorkCentre.

product.

Symbols U se d Unplug

Always use materials specifically designated for this product. Use of other materials may result in poor performance and could create a hazardous situation.

all warnings and instructions marked on or supplied with the

: = Caution = Warning

the WorkCentre 490cx from the wall outlet before cleaning.

Do not

use aerosol cleaners. Follow the inst ructions in this User Guide for proper cleaning methods . Never spra y anything onto or inside of the WorkCentre 490cx.

supplies or cleaning materia ls only as directed. Keep all supplies and

Use

materials out of reach of children.

Do not Do not

use the W orkCentre 490cx near water, in wet locations, or outdoors.

place the WorkCentre 490cx on an unstable cart, stand, or table. The WorkCentre 490cx may fall, c ausing personal injury or seri ous damage to the machine.

This product

is equipped with a gr ounding type plug. The plug wil l fit onl y into a grounded power outlet. This is a safety fea ture. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert t he plug into the outl et . Never use an adapte r to connec t the WorkCentre to a power source receptacle that lacks a ground connection terminal.

The WorkCentre 490cx

should be operated from the type of power sour ce indicated on the label. If you are not sure of the typ e of power availa ble, consult your local power company.

Do not

allow anything to rest on the power cord. Do not locate the

WorkCentre 490cx where people will step on the cord.

The power supply cord

is the disconnect device for this equipment. Ensure that the WorkCentre 490cx is installed near an outlet and is easily accessible.

Your machine

is equipped with an energy saving device to conserve power

when the machine is not in use. The machine may be left on continuously.

Slots and openings

in the cabinet and in the back and sides of the WorkCentre are provided fo r ventilation. To ensure reliable operation of the WorkCentre and to protect it from overheating, these op enings must not be blocked or covered. The WorkCentre 490cx should never be located near or over a radiator or heat register. The WorkCe ntr e 490cx should not be placed in a built-in installation unless proper ventil ation is provided.

push objects of any kind into the slots of the WorkCentr e 490cx as

Never

they may touch dangerous voltage points or short out parts which could result in a fire or electric shock.

spill liquid of any kind on the WorkCentre 490cx.

Never

remove covers or guards that require a tool for removal. There are

Never

no casual operator servic eable areas within the covers of the WorkCentre 490cx.

defeat interlock switc hes. This Machine is designed to restrict

Never

operator access to unsaf e area s. Cover s, gua rds, and interlock switches are provided to ensure that the machine will not operate with covers opened.

Use of an extens ion co rd wi th thi s WorkCentre is no t reco mm en ded or authorized.

direct viewing of the document lights. The lamps are bright a nd,

Avoid

while not harmful, they may cause an annoying afterimage. Always keep the document cover closed duri ng operation and storage.

If you need additional safety information concerning the WorkCentre or Xerox supplied materia ls, you may call Xerox at 1-800 TEAM XRX (1-832-6979) from within the United Sates. From outside the United Sates please contact your local Xerox Helpline.

xii

Getting Started

Set Up Your Machine

Unpacking

Chapter 1

WorkCentre

Document exit tray

Telephone line cord

Ink Cartridges

Document Input tray

Power cord

WC490cx Install Guide

CD-ROMs

PC cable

WC490cx Quick Reference Guide

Handset

Replacement ADF Rubber Pads

*1 Two CD ROMs containing Installer, Software and Online User Guide. *2 May vary according to count ry.

1-1

Contr ol Locations and F unctions

Take a moment to familiarize yourself with the main components and their locations.

Front View

Paper Guide

Document

Guide

Control

Panel

Document Exit Tray

Paper Exit Tray

Document Input Tray

Paper Feeder

Extension Tray

Automatic Paper Feeder

Envelope Guide

Automatic Document Feeder

Note:

In some countries, a handset is provided. Your machine may look slightly different than the illustration with the handset mounted on the left side of the machine.

1-2 Getting Started

Rear View

Power Cord Connector

USB Cable Connector

Handset Connector (not available in all countries)

PC Parallel Cable Connector

Inside

Color Ink Cartridge

Control Panel Cover

EXT Connection

LINE Connection

Black Ink Cartridge

Set Up Your Machine 1-3

Choosing a Location

T o help guarantee trou ble-free operation of your machine, place it on a flat, stable surf ace near your workstation. Leave enough space to allow for easy paper loading, paper unloading, and opening of the front cover.

Do not place your machine:

• In direct sunlight.

• Near heat sources or air conditioners.

• In dusty or dirty environments.

Setting Up Your Machine

Document Input Tray

Insert the two tabs on the tray into the slots as shown. Fold out the extension tray, if necessary.

1-4 Getting Started

Paper Exit Tray

Slide the Paper Exit Tray out from the base of the machine. If desired, fold out the extension tray.

Document Exit Tray

Insert the two tabs on the document exit tray into the slots on the front of your machine. Fold out the extension tray, if necessary.

Set Up Your Machine 1-5

Telephone Line

Note:

the WorkCentre 490cx. Refer to

There are many possible ways to connect telephone accessories to

Telephone Connectivity Guidelines

page 9-23 for more details.

Plug one end of the telephone line cord into the TEL LINE jack and the other end into a standard phone wall jack.

To a standard telephone wall jack ( will var y according to country).

1-6 Getting Started

Extension Phone

If you want to use a standard phone or answering machine with your WorkCentre 490cx, connect it to the jack labeled EXT on the side of the machine.

To a telephone or answering machine

PC Cabl e

Your Xerox WorkCentre 490cx is equipped with a parallel interface port for use with IBM PCs and compatible computers. Using the supplie d Centronics paralle l cable , connect your WorkCentre 490cx to a computer that supports bi-directional communications (IEEE standard 1284).

Note:

meets IEEE standard 1284 specifications and is not longer than twelve feet.

If using another parallel cable, ensure that it is bi-directional and

Set Up Your Machine 1-7

T o connect the WorkCentre 490cx to a computer using a parallel cabl e, follow t h e steps bel ow:

CAUTION:

490cx is unplugged from the power outlet.

Plug the parallel cable into the con nector on the back of the

Make sure the computer is turned off, and the WorkCentre

WorkCentre 490cx. Swing the metal clips of the connector inward until they lock firmly inside the notc hes on the parallel cable connector.

Close Cable Connector Locking Clips

Connect the other end of the cabl e to the pa rallel port on yo ur compute r. Refer to your computer documentation for assistance with this procedure.

1-8 Getting Started

USB Cable

Your Xerox WorkCentre is equipped with a USB interface port, that can be used if you are running W indows 98/2000 or Windows NT4.0. However, the USB cable is not provided with the machine.

Note:

computer and the 490cx must be powered on before connecting the USB cable to the computer.

To connect the WorkCentre 490cx to a computer using the USB cabl e, follow t h e steps bel ow:

1 2

If using a USB cable, the parallel cable is not used. In addition, the

Turn on the computer and the 490cx and allow them to power up. Plug the rectangle end of the USB cable into the connector on the back

of the WorkCentre 490cx.

Connect the other end of the USB ca ble to on e of t he USB ports on y our computer. Refer to your computer documentation for assistance with

this procedure.

Set Up Your Machine 1-9

AC Powe r Cor d

WARNING:

the AC power cord is plugged in, the machine is fully energized.

Plug one end of t he AC power co rd into t he back of t he machine and the

There is NO On/Off switch for the WorkCentre 490cx. When

other end into a grounded AC power outlet.

To AC outlet

1-10 Getting Started

The machine turns on and performs a self diagnosti c test. POWERING UP PLEASE WAIT appears on the LCD display.

If you are setting up the mach ine for the first time, or if the machine has not been operated for an extended period of time, SET DATE AND TIME, and PRESS START will appear on the LCD display.

SET DA TE AND TIME

PRESS START

Set Up Your Machine 1-11

Press the character of the date in the LC D display.

Enter the date and time using the Number Keypad. If you need assistance entering characters using the Number keypad, refer to

Entering Alphanumeri c Characters

Press the The WorkCentre 490cx returns to standby mode. If there are no ink

cartridges installed, ALL CART. EMPTY appears in the top line of the display.

Start

button. A flashing cursor will appear on the first

on page 3-29.

button to confirm your settings.

Note:

machine w ill au t omatically a ccep t w h atever date a nd tim e a r e di sp la y ed on power up. It will then go into standby mode.

Note:

applied at all times if the machine is used as an unattended fax machine.

If you do not set the date and time, after a short period of time the

To power off the machine, unplug the power cord. Power must be

1-12 Getting Started

Installing Ink Cartridges

Your machine is a dual cartridge Inkjet printer. You must use a black and a color ink cartri dg e. Whe n view ed from the front of the mach in e, th e Black Ink Cartridge installs in the right Cartridge Holder while the Color In k Cartridge installs in the left Cartridge Holder.

When installing ink cartrid ges , you must p rovide spe cific i nformat ion to the WorkCentre 490cx about the cartridges you install. This allows the printer to keep track of which cartridges are installed and to gauge ink cartridge utilization . There are two methods of entering this information. You may enter the required information directly via the WorkCentre 490cx control panel or you can update Ink Cartridge inf ormation using the WorkCentre 490cx Printer Driver Soft ware and a PC.

The procedures in this sect ion cover Ink Cartridge Insta llation without using the WorkCentre 490cx Printer Driver Program. To install Ink Cartridges using the WorkCentre 490cx Printer Driver Program, refer to

WorkCentre Contr ol Program

Note:

Xerox dealer:

For the following Xerox print cartridges, please contact your nearest

- High Capacity Black Print Cartridge (8R7881)

on page 5-11.

The Xe rox

- Color Print Cartridge (8R12591)

Set Up Your Machine 1-13

Installing Ink Cartridges

Lift open the Control Panel cover by pulling up on the Control Panel.

Cartridge Compartment Cover

Control Panel

The Cartridge Compartment Cover is now accessible.

Open the Cartridge Compartment Cover by lifting up on the recessed handle. The Cartri dge Carrier Assembly move s to the ce nter o f the machine.

1-14 Getting Started

Unwrap and remove the Black Ink Cartridge from its packa ging. Hold the cartridge by the top only.

Note:

Avoid touching the electrical contacts on the cartridge.

Carefully remove the sealing tape by pulling straight out on the tab located at the end of the Ink Cartridge .

Ensure that there are no pieces of tape remaining on the cartridge.

Set Up Your Machine 1-15

Locate the Bla ck Ink Cartridge holder inside the printer. The Black Ink Cartridge holder is located on the right side of the Cartridge Carrier Assembly and can be identified by a black key tab.

Color Cartridge Holder

Slide the Black Ink Cartridge down into the holder and push it in the

Black Cartridge Holder

direction of the arrow until it clicks into place.

1-16 Getting Started

Unwrap and remove the Color Ink Cartridge from its pack aging. Hold the cartridge by the black are as or col ored top only.

Note:

Avoid touching the electrical contacts on the back of the cartridge.

Carefully remove the sealing tape by pulling straight out on the tab located on the end of the Ink Cartridge.

Avoid touching the electrical contacts on the cartridge.

Set Up Your Machine 1-17

Locate the Color Ink C artridge holder inside the printer. The Color Ink Cartridge holder is loc ated on the left side of the Cartridge Carrier Assembly and can be identified by a light blue key tab.

Color Cartridge Holder

Black/Photo Cartridge Holder

Slide the Color Ink Cartridg e down into the holder and push it in the direction of the arrow until it clicks into place.

Close the Cartridge Compartment Cover. CAR TRIDGE CHANGED? appears in the display.

Press the display.

Press the LEFT CARTRIDGE? appears in the top line of the LCD display.

1-18 Getting Started

Down

Start

Button.

button until BOTH appears in the

Press the CARTRIDGE appears in the lower line of the display.

Press the RIGHT CAR TRIDGE? appears in the top line of the LCD display.

Press the Up or CARTRIDGE appears in the lower line of the display.

Press the The Cartridge Carrier Assembly moves back to the docking position.

A Cartridge Alignment Test print is printed out. This will ensure that your WorkCentre 490cx generates the best possible prints. Refer to

Arrange Alignment

Start

Down

button to confirm your choice.

Down

button to confirm your choice.

on page 1-48.

buttons until NEW COLOR

buttons until NEW BLACK

CAUTION:

Assembly has moved back into the docking position. If no menu choices are made, the Carrier Assembly will automatically return to the docking position after about one minute.

Do not power off the machine until the Cartridge Carrier

Set Up Your Machine 1-19

Loading Paper

For best results, use high quality Xerographic copy paper or inkjet paper.

Using the Automatic Paper Feeder

You can stack paper, envelope s, c ard stocks, labels, or transparencies in the Automatic Paper Feeder to feed automatically. The Automatic Paper Feeder can hold a maximum of 100 sheets of 20 lb plain paper, or 10 envelopes or other print media . Depending upon media thickness, maximum capacity may be reduced.

Note:

Manual Paper Feeder one sheet at a time.

If you experience problems feeding paper, place the media into the

Pull the Extension Tray on the Automatic Paper Feeder all the way up.

Extension Tray

Automatic Paper Feeder

Prepare the print material for load ing. For paper and envelopes, flex paper or fan envelopes back and forth.

Do not fold or crease the paper.

1-20 Getting Started

Straighten the edges on a level surfa ce.

Note:

envelopes in the Automatic Paper Feeder.

If envelopes jam while printing, try reducing the number of

For transpare nc i es, be sure to use tran spa ren cy stock approved fo r use with inkjet printers. Refer to the packaging for the transparency stock to determin e the pri nt side. Hold the trans p ar en cies by the edges and avoid touching the print side. Be careful not to scratch or leave fingerprints on the print side.

Fan the stack of tra nsparencies to prev ent feed in g failure s.

Set Up Your Machine 1-21

Load the print material in the Automatic Paper Feeder. Ensure that the right edge of the m edia is in c ontact with t he rig ht side of the Autom atic Paper Feeder. Do not exceed the rated capacity. Do not mix different types of print media. Refer to the following instructions for loading each type of print material.

Load paper or transparencies with the print side facing you.

Load letterhea d paper wi th t he design si de face-up. The to p edge of the sheet with the logo should enter the printer first.

1-22 Getting Started

While squeezing the tab on the paper guide, move the guide to the right. Slide the paper guide un til it lightl y touc hes the s ide of the sta ck of pr int media. Do not press the paper guide too tightly to the edge of the print media; the guide may bend the media or provide too much resistance when feeding.

Note:

Feeder, make sure that you select the source and the correct paper size from your software application before starting your print job.

When you print a file from your PC using the Automatic Paper

Set Up Your Machine 1-23

Loading Envelopes

When printing envelopes, remember to use the envelope guide in the Automatic Paper Feeder.

To load envelopes:

Load envelopes with the address side facing up. The end of the envelope with the stamp area must enter the Automatic Paper Feeder first. The right edge of the envelope must align with the raised edge of the envelope guide.

1-24 Getting Started

Squeeze the Left Paper Guide and move it to the right until it lightly touches the envelope.

Note:

CAUTION:

linings, or self-adhesive seals. These envelopes may severely damage the printer.

Do not feed

Never use envelopes with clasps, snaps, windows, coated

stamped

envelopes.

Set Up Your Machine 1-25

Using the Manual Paper Feeder

Use the Manual Paper Feeder to feed paper

one sheet at a time

into your

machine.

Note:

ensure that you select the source and the correct paper size from your software application before starting your print job.

When you print a file from your PC using the Manual Paper Feeder,

1-26 Getting Started

Place the paper in the Manual Paper Feeder and adjust the paper guide to the width of t he print m ateria l. Sl ide the pa per guide t o the r ight until it lightly touche s the stack of pri nt media. Do not ti ghtly press the paper guide to the edge of the print media; the guide may bend the media or prevent the media from feeding.

Paper Guide

Note:

1-30 for specific instructions on loading various types of media.

Refer to

Loading Paper

on page 1-21 and

Paper Guidelines

Set Up Your Machine 1-27

on page

Ensure that the media is fed into the machine as far as it will go.

Press the have more than one page to print, press the

page.

Start

button to start manual feeding of the media. If you

Start

button for each

1-28 Getting Started

Paper Guidelines

When selecting or loading paper, envelopes, or other special media, keep these guidelines in mind:

• Attempting to print on damp, curled, wrinkled, or torn paper can cause

paper jams and poor print quality.

• Use only high quality, copier grade paper. Avoid paper with embossed

lettering, perforations, or texture that is too smooth or too rough.

• Store paper in its ream wrapper until ready to use. Place cartons on

pallets or she lves, not on the floor. Do not place heavy objects on top of the paper, whether it is packag e d or unpa ck aged . Keep it away fro m moisture, or other conditions that can cause it to wrinkle or curl.

• During storage, moisture-proof wrap (any plastic container or bag)

should be used to prevent dust and moistur e fro m contaminating your paper.

• Always use paper and ot her media that conform with those listed under

Specifications in the Appendix.

• Use only well-construc ted envelopes with sharp, well creased folds.

• DO NOT use envelopes with clasps and snaps.

• DO NOT use envelopes with windows, coated linings, selfadhesive seals, or other synthetic materials.

• DO NOT use damaged or poorly made envelopes.

Paper Guidelines 1-29

Paper Selec tion

One of the most important things you can do to assure the best possible printing performanc e of your machine is to select the correct paper. Your machine produces letter qual ity print on most plain bond papers, including cotton bond and photocopying paper s; it does not require special ink jet papers. However, the print quality varies with different paper types. Be sure to test a type of paper before you purchase a large quantity.

Paper Types

Plain Paper

The machine supports paper sizes of letter, legal, and A4 in portrait orientation. You can use regular copier paper, cotton bond papers, and typical letterhead. Always use paper without curls, folds, staples, or damaged edges.

Inkjet Paper

This paper has been devel oped specific ally for printin g with inkj et pri nters. It will produce high quality doc uments which will compare favorably to those produced with a laser printe r.

Coated Paper

The coated paper ha s been de veloped f or high q uality pr in ting with m inimal or no smearing or running when in contact with water or damp surfaces, making it a good choice for damp or rainy environments.

1-30 Getting Started

Glossy Photo Paper

Glossy photo pape r is a high gloss, thicker paper that produces the look and feel of a photograph. Use this paper to produce photo- realistic prints from your printer.

Transparencies

Your transparencies should be products de signed for use in Ink Jet produc ts, with excellent contrast, sharpness, and color quality. The transparency is placed in the mach in e with the i ma ge side up.

Iron-on Transfers

Use inkjet T-shirt tra nsfers to create and personalize T-shir ts, sweatshirts, aprons, tablecloths, napkins, tote bags, and anything el se your imagination allows! Use on any cotton or cotton/poly ble nd fabric. Your image is printed in mirror image so when you iron it onto the T-shirt, the image is viewed correctly.

Greeting Card Stock

Get the most out of ca rd making so ftware with Greeti ng Cards. These card s give your unique, p ersonali zed MESSAGE the look and f eel of p rofessio nal cards. You can create cards, invitations, ann ouncements, and more.

Labels

Use Label produ cts designed for us e with Ink Jet products. Label stock can be 8-1/2 x 11 or A4 size materia l.

Paper Guidelines 1-31

Guidelines for Special Paper and other Media

Be sure to read any instructions that come with your special paper. These instructions provide important information regar ding how to achie ve the highest print quality with these papers.

• It is recommended that you fee d spe cial paper types one sheet at a time.

• For transparencies and glossy photo paper, follow these guidelines: Let the printed sheets dry completely before storing them. When a printed shee t has drie d compl etely, cover the printed side wi th a

sheet of plain (not coated) paper before storing it; this is recommended even if you place the sheets in a clear file or plastic holder.

Do not leave the film in the paper tray for long periods of time. Dust and dirt may accumulate on the film resulting in spotty printing.

T o avoid smudging caused by fingerpri nts, handle transparency film and coated paper careful ly.

T o avoid fading, do not expose the printed film to prolonged sunlight. Store unused media flat. Do not remove papers from their protective

packaging until you are ready to use them. Store unused media at temperatures between 59 and 86 degrees

Fahrenheit (15 to 30 degrees Centi grade) . The relati ve hu midity shoul d be between 10% and 70%.

1-32 Getting Started

• If the print density of your page is very high, lig ht paper stock may curl slightly due to the large amount of ink. If you need to print dense graphics, try printing on heavier stock.

• Do not use thic ker paper than meets the specifications for this machine . Printing with a paper that is thick enough to come in contact with the print head nozzles may damage the cartridge.

Guidelines fo r Speci al Paper and other Media 1-33

Installing Software

System Requirements

Proper operation of the WorkCentre 490cx requires that your personal computer meets or exceeds the following system requirements:

• IBM compatible personal comput er, with a Pentium, 100MHz or faster processor

• Windows operating envir onment (W in dows 95, Wi ndows 98, W i ndows 2000, and Windows NT 4.0)

• At least 10MB of free hard disk space*

• 24MB or more RAM * 10MB minimum hard disk space required for driver installation only.

If installing the ad ditio nal softwa re packa ges inc luded on the CD ROM, an additional 70MB fre e hard disk space is required (70MB Pagis Pro).

1-34 Getting Started

Overview of WorkCentre 490cx Drivers

Before the WorkCentre 490cx can interface with your computer, you must install driver files. These drivers will enable your computer to properly communicate with the WorkCentre 490cx for printing and scanning operations.

All of the necessary driver s are conta ined on the CD included with your WorkCentre 490cx.

Software Included With the WorkCentre 490cx

For your convenience, in addition to the driver files, the scanning program Pagis Pro 2.0 (a suite of scanning applications) is also included on the CD ROM.

Installing Software 1-35

Software Installation Procedure

In Windows 95/98, Windows 2000, or Windows NT 4.0

Make sure the Xerox WorkCentre 490cx is connected to your computer.

Power off the WorkCentre 490cx by unplugging it from the wall outlet.

Turn on your PC and start Windows.

Power on the Workcentre 490cx by plugging it into a grounded wall outlet.

Insert the supplied CD into your compute r’s CD ROM drive. The Xerox WorkCentre 490cx installation program will begin.

If the program does not start:

From the and NT 4.0).

menu, select

Start

(Windows 95/ 98, Wind ows 2000,

Run

1-36 Getting Started

T ype D:\XINSTALL.EXE (where "D" represents the letter designation of the computer’s CD ROM drive), and click OK to start the install ation program.

The Xerox WorkCentre 490cx installation program will begin.

Note:

installation process. If your computer does not shut down and restart automatically, you must shut it down manually and restart it before the changes you have made take effect.

Note:

Windows after installing the printer driver.

You must shut down and restart your computer to complete the

The WorkCentre 490cx will be selected as the Default printer in

Installing Software 1-37

Uninstalling Softwa re

Uninstallati on of software is required only if you are upgrading the software, or if your installation fails.

In Windows 95/98, Windows 2000, or Windows NT

Start Windows.

From the

Locate the Start Menu Program Item for the compon ent you wish to uninstall.

Click on the Submenu uninstall icon for the component you wish to remove.

A window will open prompting you to confirm that you wish to remove the selected applica tion.

Click on

Uninstall Shield lau nches and the component is uninstalled.

menu, select

Start

Yes

Programs

Note:

1-38 Getting Started

Each software component must be uninstalled one at a time.

Using the Control Panel

Print Functions

FAX Functions

Form Feed Use to eject paper from the

printer if the paper is not automaticall y f ed ou t fr om the printer after printing. Also, use to load paper if the machine runs out of paper during a PC print job.

Resolution Use to choose the resolution of

copied or tran smitted documents. Confirm Use to print out confirmation message

of successful FAX transmission. Receive Mode Use to determine the mode for FAX

reception.

Busy LED Indicates the machine is in use.

ALARM LED Indicates a malfunction.

Using the Control Panel 1-39

Copy Functions

Copy/BW Use to select the copy

mode. Reduce/Enlarge Use to change the size. Collate Use to select copy collation

if desired.

1-40 Getting Started

Menu Use to choose special

functions. Exit Use to exit any function or

move up in the menu level.

Up and Down Buttons

Use to display the next or previous menu item. Also used to make adjustments.

Select Use to choose a menu selection

or move down in the menu level. Right and Left Buttons

Use to move cursor left or right across the display.

LCD Display The display shows the current status of your machine, and guides you through various tasks using a menu system for each operation.

Job Status Use to verify background printing

job sent from the PC.

Speed Dial Use to dial calls and send fax

documents by entering a 2-digit number.

Redial/Pause Use to redia l th e l ast phone n umber

called. You can also use it to add a pause when storing a number in memory.

On Hook Dial Use to adjust the volume of the

internal speaker and for on-hook dialing.

Using the Control Panel 1-41

Reports Use to print out reports and lists

of significant machine information.

Clear/Stop Use to stop an operation of any

kind.

Start Use to start a job. Also use to

activate the selection shown on the LCD display.

Lighten/Darken

Use to change the contrast of the copied or transmitted documents.

1-42 Getting Started

Number Keypad Use to dial number s manually

or to enter letters and numbers for various programming functions.

System Setup

Ringer Vo lu me

You can adjust the volume of the ringer to the desired loudness.

Press the Press the

Press the button to choose the desired loudness of the ringer. You can choose

between OFF, LOW, MED (medium), or HIGH settings. The selected ringer sound s and the displa y indicates the loudness level.

Note:

Menu Start

Start

The machine will work normally even if the ringer is set to off.

button, then press the

button. The display indic ates RINGER VOLUME?.

button, then press the

RINGER VOLUME

LEVEL [MED]

buttons on the k eypad.

0 + 4

Down

System Setup 1-43

Press the The display indicate s t he next s et up menu, DEFAUL T SETTING ?. For details on the

To return to Standby mode, press the

Start

button when the desired volume level is selected.

Default Setti ngs

menu, see

Clear/Stop

Default Settings

on page 1-45.

button.

Default Se tt in gs

The default print resolution and contrast can be set to their most frequently used modes. Whenever a document is sent or copied, the home contr ast and resolution mode will be activa ted unless otherwise changed by using the

Resolution

Press the

Contrast

button on the control panel.

button, then press the

0 + 4

buttons on the keypad.

Then press the VOLUME ?.

Press the appears.

Press the Resolution or Contrast.

Start

button. The display indicates RINGER

Down

button. The display prompts you to choose

1.RESOLUTION

2.CONTRAST

button until DEFAULT SETTING ?

1-44 Getting Started

Press up menu. You may also use the Up and Down buttons to

select RESOLUTION.

The current Default Resolu tion is displayed.

Press the the desired mode:

• STANDARD – use with most documents.

• FINE – use for documents with fine detail, suc h as small print.

• SUPER FINE – use for documents that have extremely fine det ail.

Press the display again prompts you to choose Resolution or Contrast.

or press the

Left

Start

DEF. RESOLUTION

button to select the desired Def ault Resol ution . The

button to enter the Default Reso lutio n set

[ FINE ]

Right

button repeatedly until you locate

1.RESOLUTION

2.CONTRAST

System Setup 1-45

Press the to enter the Default Contrast setup menu.

The current Default Resolu tion is displayed.

Press the the desired mode:

• NORMAL–use with documents of average or normal contrast.

• DARKEN–use with documents with low contrast or light images.

• PHOTO–use with documents containing photos or for faxing

• LIGHTEN–use with documents with high contra st or dark images.

Press the Contrast setup menu selection is displayed.

Left

Start

and

Down

DEF. CONTRAST

[ NORMAL ]

Right

button to sele ct the de sire d mode. The Resolution or

buttons or

button repeatedly until you find

on the Number keypad

Press the

1-46 Getting Started

Clear/Stop

button to return to Standby mode.

Arrang e A li g nm e nt

The Arrange Alignment menu settin gs provide an easy way to check and adjust Ink Cartridge pri nt head alignment.

To run the Arrange Alignment:

Press the Then press the

Press the the display.

Press the The WorkCentre 490cx prints out a Cartridge Alignment pattern sheet

consisting of a se ries of six test patte rns. The pa tterns a re designa ted A, B, C, D, E and F. Each pattern is made up of a series of lines which are individually number ed. By selecting the straightest line from each pattern, you can optimize the print head alignment.

Down

Start

button, then press the

Start

button. The display indicates SELF TEST ?.

button. ARRANGE ALIGNMENT ? appears in

button. PRINTING... appears on the LCD display.

buttons on the keypad.

1 + 2

System Setup 1-47

After printing out the Cart ridge Alignment sheet, the Cartridge Maintenance setup menu appears on the LCD display.

CARTRIDGE MAINT. <15> [0-30] A

The letter A, located on the right end of the lower line in the display, corresponds to alignment te st pattern A. The range of numbers bracketed in the center of the display line indicates the range of valid pattern selecti on choices. The flashing number on the left side of the display indicates the line from print pattern A that is currently selected as optimal.

Using the Number Keypad, enter the number of the line whic h appears the straightest from pattern A.

Press the The LCD panel updates and the setup screen for the Alignment B test

pattern is displayed.

and

Down

button to confirm your selecti on.

Repeat steps 4 and 5 for Alignment test patterns B through F .

Note:

returned to normal operation.

1-48 Getting Started

After entering the value for Alignment test pattern F, the user is

Clean Head

The Clean Head procedure cleans the print nozzles and removes any deposits that may impair pri nting functions.

To run the Clean Head Procedure:

Press the Then press the

Press the display.

Press the

The WorkCentre 490cx prints a head cleaning test pattern. Note the series of diagonal line s across the top a nd bottom of the test p attern. Break s within a line of the same color indicate a clogged nozzle. Try running the Clean Head procedure again if you see breaks in the diagonal lines.

Start

button, then press the

Start

button. The display indicates SELF TEST ?.

button twice. CLEAN HEAD ? appears in the LCD

button. PRINTING... appears on the LCD display.

buttons on the keypad.

1 + 2

System Setup 1-49

Select Language

Select Language allows you to confi gure the default language for the LCD panel display. You may choose between two different languages: English and French.

To select a default language

Press the Then press the

VOLUME ?.

Press the LANGUAGE? and ITEM 1-2 appear in the LCD display. Then press

the

Press the language options. A flashing cursor will indicate the currently selected

language.

Press the

Start

button.

Start

button, then press the

button. The display indicates RINGER

Down

button to confirm your language selection.

buttons until SELECT

buttons to scroll through the

buttons on the keypad.

0 + 4

1-50 Getting Started

Adjusting Speaker Volume

Press the speaker volume. If you cannot hear a dial tone, check the phone line

connection.

Press the the current volume level. Press the

repeatedly until the desired loudness setting is displayed.

After choosing the desired volume level, press the button to return to the Standby mode.

On-Hook Dial

Down

button on the front panel to adjust the

button once. The display indicates

Down

On-Hook Dial

button

System Setup 1-51

Setting the Clock Mode

You can configure your machine t o displa y time using e it her a 12 hou r or 24 hour forma t.

Press the

button, then press the

buttons on the keypad.

0 + 1

Then press the

Press the CLOCK MODE appears on the LCD display . The display prompts you to select eit her a 12 hour or 24 hour Clock

Mode.

Press 1 to select a 12 hour Clock Mode, or Press 2 to select a 24 hour Clock Mode.

Start

button. PAPER SIZE appears on the display.

button two times.

Setting the Date and Time

The current date and time are shown in the display when the machine is on and ready for use (Standby mode). The date and time are pri nte d on all faxes you send.

Press the Then press the

displayed. A flashing cursor prompts you to enter the date.

button, then press the

Start

button. The current date and time are

buttons on the keypad.

0 + 3

1-52 Getting Started

Using the number keypad , enter t he current date using a MMDDYYYY or DDMMYYYY date format. If you make a mistake, use the right a nd left buttons to move the cursor to the digit you wish to change.After entering the date the flashing cursor will move into the first digit of the time.

(

Date and Tim e format

determined by country

10-27-1998 04:06 (PM)

location.

)

MMDDYYYY

27-10-1998 04:06 (PM)

Using the number keypad, enter the current time. Remember to enter

DDMMYYYY

the time according to the current Clock Mode setting (12 or 24 hour format). Refer to the previous section, CLOCK MODE for details.

System Setup 1-53

Press the correct.

The display indicates the date and time you have set, then returns to Standby mode.

Start

button when the d ate and t ime sett ings displ ayed are

Note:

proceed to the next step. If this happens, enter the correct number.

If an invalid number is entered, the machine beeps and does not

Setting the System ID (Your Number and Name)

In some countries you are required by law to indicate your fax number on any fax you send. The System ID, containing your telephone number and name, will be printed at the top of each page sent fro m your machine.

Press the Then press the

LCD display. A flashing cursor in the display prompts you to enter the telephone number.

Note:

If there is a number previously registered, it appears in the display.

button, then press the

Start

button. SYSTEM NUMBER appears in the

buttons on the keypad.

0 + 2

1-54 Getting Started

Enter the telephone number (up to 20 digi ts) to which your machine is connected.

You can enter a space by pressing the

Right

button two times.

If an incorrect num b er is ent ere d , pres s th e button to move the cursor under the incorrect digit, then enter the correct number.

Press the display prompts you to enter your ID name.

Start

button when the correct number is dis played. The

Left

Right

System Setup 1-55

Enter your ID name. This can be any name up to 40 characters in length. You can enter alphanumeric characters using the number keypad. Special symbols such as + a nd - can be included by pre ssing 0 repeatedly.

Note:

If there is an ID name previously registered, it appears in the display.

If you want to enter the same letter or number in succession (for example, SS, AA, 777), enter one digit, then move the cursor by

pressing the

Use the

Right

right, creating a space. For additional details on how to use the number keypad to enter

alphanumeric characters, see page 3-29.

Press the

Right

button two times moves the cursor two positions to the

Start

button, and enter the next digit.

button to insert a space in the name. Pressing the

Entering Alphanumeri c Characters

button when the name in the display is correct.

1-56 Getting Started

Reports/Lists

Your fax machine can print reports or lists containing useful infor mation like Scheduled Jobs and System Data. The following reports are available for selection by the user:

• TX and RX/Journal These journals consist of a Transmission Report and a Reception

Report. Each report contains inf ormation concerning transmission or reception act ivities . They can be printe d on command, or automati call y if certain conditi ons are met (see These reports will be automatica lly print ed afte r every 40 transm issions or receptions.

• Schedule Information List (Schedule Job) The Schedule Informatio n List provides information about documents

currently stored for Delayed Transmission, Priority Transmission, Memory Transmission, Continuous Polling, and TX Polling. The list shows the starting time, type of operation, etc.

• T elephone Number List (Phone Book) This Telephone Numbers List indicate s all of the numbers currently

stored in machine memory as One-Touch Dial numbers, Speed Dial numbers, and Group Dial numbers.

• System Data List

Selectable Options

on page 1-63).

This System Data List indicates the status of the user-selectable options. See

User Options (System Data)

setting, print this list to confirm your changes.

on page 1-62. After changing any

System Setup 1-57

•Help List This quick reference guide consists of a list detailing the machine’s

basic functions and commands.

• Message Confirmation Repor t The Message Confirmation Report lists important information about

faxes sent from your machine including: the remote site fax number, a sample of the transmitted text, the number of pages faxed, the communication mode, and the communication results.

You can set up your machine to print a TX Confirm report:

• Automatically after each transmission (ON).

• Automatically only if an error occur s during transmission (ERR). The machine can be set to print no report at all (OFF). You can print

this report manually whene ver you want by pressing the

Confirm

button on the control panel.

1-58 Getting Started

To Print Reports/Lists

Press the

Press the list is displayed. Press the

will be printed out.

Reports Up

button.

Down

Start

button to until the desired report or

button. The selected rep ort or list

Note:

button.

To obtain a Message Confirmation Report, press the

Confirm

System Setup 1-59

Automatic Reports

Some reports will print out auto matically depending on machine status. The user is not required to select these reports.

Note:

print if your machine runs out of ink or paper, has a paper jam, or is printing a file sent from a PC.

Any report or list which is configured to print automatically will not

• Multi-Communication Repor t This report is printed aut omatically after sending to or receivin g from

more than one location, and provides de tailed information about the operation.

• Power Failure Report This report is printed out aut omatically if the memory has not been

backed up when power is restored following a power failure. This report shows any data (if any) that was erased due to the power failure.

1-60 Getting Started

User Options (System Data)

Your machine has various user-sel ectable featu res. The se option s are pr eset at the factory, but you may need to change them. To find out how the options are currently se t, print the System List. For more information on printing the list, see

To Print Reports/Lists

on page 1-60.

Setting an Option

Press the

Press the The display shows the first option menu.

Scroll through the options by pr essing the buttons repeatedly.

When the option you want appears in the display, enter the number for the desired setting.

Or You can use the

setting.

0 + 1

button.

buttons on the keypad. Then pr ess the

Down

Left

Right

buttons to select the desir ed

Start

button.

System Setup 1-61

Press the You can exit from the System Data setup mode at any time by pressing

the button, the machine stores the options you changed and returns to the

Standby mode.

Start

Clear/Stop

button to store your choice in memory.

button. When you press the

Clear/Stop

Selectable Options

These instructions assume you’ve followed the steps listed in the previous procedure, one of the options listed below.

All of thes e options are menu settings accesse d by the System Da ta (Press

Setting an Option,

and the machine is prompting you to change

the

Start

• PAPER SIZE - Select the paper size you will be printing on. Press 1 for letter (LTR), 2 for A4 size, or 3 to use legal (LGL) size

paper.

button, press the 0 + 1 buttons on t he keypad. Then press the

button).

1-62 Getting Started

• MESSAGE CONF. - A message confirmation report showing transmission info rmation; whether the transmission was successful, how many pages were sent, etc.

Press 1 to print a confirmation repor t auto matically each time you send a fax (ON).

Press 2 to turn this feature off (OFF). Press 3 to print only when an error oc cu rs and the transmission was no t

successful (ERR).

• AUTO JOURNAL - The journal is a report providing detailed information about the previous 40 communication operations including times and dates.

Press 1 to print the journal a utoma tically a fter every 40 trans missions or receptions (ON).

Press 2 to disable automatic printing of the Jo urnal (OFF). You can still print Journal reports manually at any time. See on page 1-60.

To Print Reports/Lists

System Setup 1-63

• REMOT E RCV CODE - The rem ote receive start cod e allow s y ou to initiate fax recep tion from an extension phone plugged into the EXT jack on the side of the machine. If you pick up the extension phone and hear fax tones, enter the Remote Code and the machine will start receiving. The Remote Code is preset to *9* at the fact ory. You may change the Remote Code by selecting any number from 0 to 9 on the numeric keypad.

• DIAL MODE - Select the type of dial system your fax machine is connected t o:

Press 1 if the fax machine is connected to a tone (Touch Tone) dial line. Press 2 if the fax machine is connected to a pulse (Rotary) dial line.

Note:

Pulse (Rotary) dialing is not available in all countries.

• ECM MODE (Error Correction Mode) - This mode compensates for poor line quality and ensures a ccur ate, error-free communicati on with any other ECM-equippe d facsimile machine. If the line quality is poor, transmiss ion tim e may b e incr eas ed w hen EC M is ena bled.

Press 1 to turn the Error Correction mode on. Press 2 to turn the Error Correction mode off.

1-64 Getting Started

• RX REDUCTION - When receiving a document as long as or longer than the paper install ed in your machine, the machine can reduce the data in the document to fit the paper size in the machine. Use this feature if you want to automatica lly reduce an incoming page (that would otherwise be divided into two pag es) to fit on a single page. If the fax machine cannot reduce the data to fit into one page with this feature enabled, the data is divided and printed in actual size on two or more sheets.

There are two RX Reduction modes available , On and Vertical Only. Press 1 to turn the RX reduction feature on. Note that this feature does

not apply to the copy mode. This will reduce incoming pages equally along each axis in order to

maintain the proportionality of the original image, as shown below.

Original

Press 2 to turn off RX Reduction.

Received Data

System Setup 1-65

Press 3 to enable vertical only RX Reduction. The machine will reduc e an incoming pag e contai ning o verflow data along the v erti cal axis only. The net effect will be a vert ical comp re s sio n of the im age as show n below:

Original

Received Data

• DISCARD SIZE - When receiving or copying a document as long as or longer than the paper insta lled in your fax machine, you can set the fax machine to discard any excess image at the bottom of the page, to fit into the recording paper size.

If the received page is outside the margin you set, it will be printed on two sheets of pap er at the act ual size .

If the data is within the margin, and the Auto Reduction feature is turned ON, it will be reduced to fit into the appropriate size paper (Discard does not take place). If the Auto Reduction feature is turned OFF or fails, the data within the margin will be discarded.

Using the number keypad, e nter the desir ed di scard si ze (0- 30 mm), and press the

Start

button to store your selection.

1-66 Getting Started

• REDIAL INTERVAL - Your machine can automatically redial a remote fax machine if it was busy or does not answer the first call.

Enter the number of minutes (from 1 to 15) using the number keypad.

• REDIALS - Enter the number of redial attempts (from 0 to 2) you wish your machin e to ma k e.

Note:

• ANSWER ON RINGS - Y ou can select the number of times your

• SEND FROM MEMORY - With this feature enabled, all transmission

If you en ter 0 , th e ma c hine will not redial.

machine rings be fore answeri ng a n incoming c all. If you are using your machine as both a tele phone and a fax machine, it is r ecomme nded that you set the ring count to at least 4 to allow you time to answer a call.

Enter the ring count by selecti ng a number from 1 through 7 on the number keypad.

documents are automatically scanned into memory, and it will not be necessary to wait until documents in the Automatic Document Feeder (ADF) are sent out before you can send or store other fax jobs.

Press 1 to turn this feature on. Press 2 to turn this feature off .

System Setup 1-67

• LOCAL ID - Enabling this feature causes the machine to automatically print the page number, date, and time of the reception at the bott om of each page of a received document.

Press 1 to turn this feature on. Press 2 to turn this feature off .

• CONT. POLL REPORT (Continuous Polling Report) - You can configure your WorkCentre 490cx to automatically poll and retrieve faxes from unattended fax machines. This can be set up to occur daily at regular interva ls. By enabling the Continuous Polling Report, every time continuous polling e nds a multi-communication report will be printed. The report will contain the results for each registered sta tion.

Press 1 to turn this feature on. Press 2 to turn this feature off . FAXPRINT QUALITY - This feature determines the print qua lity for

incoming faxes. The two choices available are Letter Quality (LQ) and Draft. Letter Quality Faxprint will print out faxes at a higher resolution than Draft Faxprint Quali ty. However, Letter Qualit y Faxprint will print more slowly and consume more ink.

Press 1 to choose Letter Quality printing of incoming faxes. Press 2 to choose Draft Quality printing of incoming faxes.

1-68 Getting Started

• CLOCK MODE - Use this feature to determine how time is displayed on your machine.

Press 1 to select a 12 hour Clock Mode. Press 2 to select a 24 hour Clock Mode.

• DRPD (Distinctive Ring Patter n Detection) MODE - Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is ide ntified by different ringing patterns , whic h consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients. They need to know which number someone is calling on to properly answer the phone.

Using the Distinctiv e Ring Pattern Detection feature, your fax machine can "learn" the ring patt ern you designate to be answered as a fax. Unless you change it, thi s ringing pat tern will cont inue to b e recogniz ed and answered as a fax call. All other ringing patter ns will be forwarded to the extension te lephone or answering machine plugged into the EXT jack.

Note:

Distinctive Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your Distinctive Ring phone number from outside.

Before using the Distinctive Ring Pattern Detection option,

System Setup 1-69

You can suspend or change Distinctive Ring Pattern Detection at any time:

Press the

Press the Press the

0 + 1

button.

buttons on the keypad. Then pr ess the

Start

button once. The DRPD learn mode menu is

button.

displayed. Press 1 to turn DRPD on. Press 2 to turn DRPD off. If you press 1 to set up the Distinc tive Ring Pattern Detection, the LCD

displays WAITING RING. Call your (DR) fax number from another telephone. It is not necessary to place the call from a fax machine. When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.

When the machine completes "learning," the LCD displays END DRPD SETUP.

1-70 Getting Started

With the DRPD feature active, DRPD appears in the display and the previously set reception mode is ignored. If you turn DRPD off, the machine returns to any previously set reception mode.

Note:

connect the machine to another telephone line. After DRPD has been set up, call your fax number again to verify that the

machine answers with a fax tone, then have a call placed to a different number assigned to that same line to be sure the call is not answered by the 490cx.

DRPD must be set up again if you re-assign your fax number, or

System Setup 1-71

1-72 Getting Started

Chapter 2

Making a Copy

Your machine is a high quality copier which offers the following features:

•

Color Copies

local copi es.

•

Adjustable Contrast

setting can be changed to obtain the best copy quality for documents containing faint markings, dark images, photographs or other halftone images.

•

Multiple copies

•

Enlarge\Reduce

enlarge the siz e of a copied image from 25% to 200% in increments of 1%.

- The WorkC entre 490cx can act as a color copier for

- Using the Lighten/Darken button , the contrast

- 1 to 99 copies of the document can be made.

- Using the

Enlarge\Reduce

menu, you can reduce or

2-1

•

Collation -

machine sorts the copy job. For example, if you print two copies of a three-page do cument, the machine prints one complete doc ument (page 1, page 2, page 3) before printing a second copy (page 1, pa ge 2, and page 3). If the PHOTO MODE is selected, COPY COLLATE is set to OFF.

To make a si n g l e co p y:

Adjust the document guides to match the width of the document.

Slide the document until it is grasped and pulled into the machine. The DOCUMENT READY prompt is displayed on the LCD display.

When the COPY COLLATE menu option is set to ON, the

face down

into the Automatic Document Feeder

Note:

at one time.

Up to 30 pages may be inserted in the Automatic Document Feeder

Press the displayed. You may choose COLOR-DRAFT, COLOR-NORMAL,

COLOR-PHOTO, MONO-DRAFT, MONO-NORMAL and MONOPHOTO.

Copy/BW

button until the desired Copy Mode is

2-2 Making a Copy

Note:

Copy Setup

To m ake 2 or more copies:

1 2

If you want to change the contrast or copy size, refer to

on page 2-5.

Using the keypad, enter the desired number of copies , which is 1 in this case.

Press the

Adjust the document guides to match the width of the document. Slide the document

until it is grasped and pulled into the machine. The DOCUMENT READY prompt is displayed on the LCD display.

Start

button. The machine will make a copy.

face down

into the Automatic Document Feeder

Changing

Note:

at one time.

Up to 30 pages may be inserted in the Automatic Document Feeder

Press the displayed. You may choose

COLOR-PHOTO, MONO-DRAFT, MONO-NORMAL and MONO-PHOTO

Copy/BW

button until the desired Copy Mode is

COLOR-DRAFT, COLOR-NORMAL,

Making a Copy 2-3

Note:

Copy Setup

If you want to change the contrast or copy size, refer to

Press the copy collation.

on page 2-5.

Collate

Changing

button, then press 1 on the keypad. This turns on

Note:

again, you must turn collation on again.

After making a copy , collation is turned off. If you want to collate

For Normal col lation, press 1. To reverse the copy from the orde r of the original document, press 2. For more information on collation, refer to

Collating and Sorting

Using the keypad, enter the desired number of copies.

Note:

accept the last two digits, or it will attempt to place a phone call to the digits entered.

Do not enter more than two digits (1 - 99) or the machine will onl y

Press the

Start

on page 2-7.

button. The machine will make the selected number

of copies.

2-4 Making a Copy

Changing Cop y Setup

When making copies, you may change the C ontrast or Copy Size. This must be done after the document is inserted into the Automatic Document Feeder. After making a copy , the machi ne will return to the origina l default settings. Therefore, you must repeat the Copy Setup changes for the next copy job.

To c hange copy Contrast:

With the document insert ed in the Aut omatic Docum ent Feed er, press the

Lighten/Darken

displayed on the LCD display.

T o change the Contrast, continue to press the button. The s etting will chan ge each t ime yo u pre ss t he butt on. You may

choose NORMAL, DARKEN, LIGHTEN, or FAX PHOTO.

Note:

currently displayed. It is not necessary to press any other buttons for this action.

After releasing the button, the ma ch ine will s wit c h to the mode

When the desired Contrast setting has been selected, return to the procedure that was being perfor med.

button. The current Contrast setting is

CONTRAST

[ NORMAL ]

Lighten/Darken

Changing Copy Setup 2-5

To c hange Copy Size:

With the document insert ed in the Aut omatic Docum ent Feed er, observe the LCD display. The current copy size setting is displayed on the LCD display.

DOCUMENT READY

AUG--20--2000 100%

To change the Copy Size, continue to press the

Reduce/Enlarge

button. The number in the right corner of the bottom line shows the current image percentage. To reduce or enlarge the image size, enter the percent value (25 to 200) using the keyp ad.

REDUCE/ENLARGE

[25-200%] <100>

Note:

currently displayed. It is not necessary to press any other buttons to complete thi s act ion.

After releasing the button, the ma ch ine will s wit c h to the mode

Press the procedure that was being perfor med.

2-6 Making a Copy

Down

button to confirm your setting. Return to the

Collating and Sorting

The 490cx is n ormally s et with the Col lation off . The refore , coll ating c opies always requires that the collation be turned on before copying. Otherwi se, the copies will be uncollat ed.

To Collate and Sort copies:

With the document insert ed in the Aut omatic Docum ent Feed er, press the

Collate

options.

Selecting 1. ON will collate your copi es. There are two collation modes, NOR (Norm al) an d REV (Reverse).

button. The LCD display sh ows the COPY COLLATE

COPY COLLATE

1.ON 2.OFF

COPY PRINT ORDER

1. NOR 2. REV

Collating and Sorting 2-7

Selecting REV will produce copie s collated in the same order that the original document is in. The machine will make one copy of page 1, page 2, and page 3, in order, then make a second copy of page 1, page 2, and page 3 until all copies have been made.

SORT - RE V

Selecting NOR will make copies in rever se order of the original

document. The machine will make one copy of page 3, page 2 and page 1 (reverse order), then make a second copy of page 3, page 2, and page 1, until all copies have been made.

SORT - NOR

Selecting 2: OFF will make the requested number of copies of page 1 completely, then page 2, then page 3, etc. These copy sets will all be stacked atop of one another in the Paper Output Tray.

GROUP - NON-SORT

2-8 Making a Copy

Press the

Start

button to begin the copy operation.

Note:

The Collate function is not available in the Photo or Color Modes.

Changin g the Paper Type

The print quality can vary depending on the type of paper you are using. Generally, if you use better quality paper, and tell the WorkCentre you’re using better paper, you’ll get a higher quality print. You can configure the WorkCentre fo r the foll o wing pap er typ es:

• Plain

•Premium

• Glossy

• Transparency

T o change the media type:

1 2 3

Press the

Press the Press the

Menu Up Start

button.

button until "Menu 13" displays in the LCD display.

button to display the Paper Type menu.

Press

corresponding to the desi red paper type blinks.

Press the

Start

button or

Down

button. The WorkCentre 490cx returns to idle sta te.

button until the number

Changing the Paper Typ e 2-9

2-10 Making a Copy

Chapter 3

Sending a Fax

Options for S endin g a Fax Usi ng the WorkCentre 490cx

You can send faxes with the WorkC en t r e 490cx in one of two ways:

• By placing the document in the Automatic Document Feeder and entering the informat ion required for faxing at the WorkCentre 490cx Control Panel. This is called Manual Faxing.

For information and instr uctions for Manual Faxing, refer to

Faxing

on page 3-3.

Manual

3-1

• By faxing the documen t di rectly fro m your c omputer worksta tion usin g LaserF AX L ite , a softwa re app licat ion incl uded with yo ur WorkCentre. This is called PC Faxing.

For information and instructions for PC Faxing, refer to page 3-44.

PC Faxing

3-2 Sending a Fax

Manual Faxing

This section provides information and instructions for faxing a document from the WorkCentre 490cx using the features of the Control Panel.

Preparing Documents for Fax ing or Scanning

You can fax documents that are printed on standard letter, legal or A4 size paper. Follow these guidelines to prepa re your documents.

• Do not attempt to feed the following types of document s into the machine:

• carbon-paper or carbon- ba cked paper

• coated paper

• onion skin or thin paper

• wrinkled or creased paper

• curled or rolled paper

• torn paper

Note:

of the document on a platen glass copier. Us e the c opy for i nsertion into the Automatic Document Feeder.

If your document falls into any of the above categories, make a copy

Manual Faxing 3-3

• Remove all staples and paper clips before feeding the document.

• Make sure any glue, ink or correction fluid on the paper is completely dry before loading the document .

• Do not load documents containing different sizes or weights of paper.

Sending a Fax Manually

Adjust the document guides to match the width of the document.

Slide the document until it is grasped and pulled into the machine.

face down

into the Auto ma tic D ocu m en t Feeder

Document Guides

The display alternately reads DOCUMENT READY and shows the remaining memory capacity. Up to 30 sheets may be inserted at a time.

3-4 Sending a Fax

To insert more than one sheet, ensure that the bottom sheet enters first. Stagger the le ading edge of the sheets sligh tly and inser t them with light pressure to ensure smooth feeding.

To add pages while the fax is sending, insert them Automati c Doc u me nt Fee d er o n top of the al rea d y load ed shee ts.

If you are loading pages that are unusually thick or thin, feed one sheet at a time.

If necessary, adjust the document resolution and contrast. See

Resolution

Using the Number keypad, enter the number of the fax machine to which you wish to send the document. If you make a mistake while entering a number, move the cursor under the incorrect digit by using

the

Left

may also delete incorrect numb ers by pressing the button.

Note:

digits, a co py o pe ra ti o n w ill s tart.

A phone number must be four digits or more. If it is less than four

Press the display. The machine dials the number and begins to transmit the fax.

on page 3-25 and

Right

Start

button when the numb e r ap pears correctly in the

Contrast

buttons, and correct the number. You

on page 3-27

face down

Clear/Stop

into the

If you wish to cancel the fax, press the times.

Clear/Stop

button two

Manual Faxing 3-5

Sending a Fax Using a Speed Dial Number

Adjust the document guides to match the width of the document.

Slide the document until it is grasped and pulled into the machine.

Press the location number. For information on storing numbers in memory, see

Speed Diali ng

Press the The machine will scan the document and dial the number automatically.

When the remo te fax mac h ine ans w er s, the d oc ument will be transmitted automatically.

Speed /Dial

Start

face down

on page 3-19.

button to dial the number.

into the Automatic Document Feeder

button, then enter a two digit speed dial

Note:

frequently used numbers with a two digit speed dial number. For information on storing numbers in memory, see

You can store Speed Dial numbers so you can dial your most

Speed Dialing

on page 3-19.

3-6 Sending a Fax

XEROX 470cx User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Safety Notes

Getting Started

Set Up Your Machine

Unpacking

Chapter 1

Contr ol Locations and F unctions

Choosing a Location

Setting Up Your Machine

Document Input Tray

Paper Exit Tray

Document Exit Tray

Telephone Line

Extension Phone

PC Cabl e

T o connect the WorkCentre 490cx to a computer using a parallel cabl e, follow t h e steps bel ow:

USB Cable

To connect the WorkCentre 490cx to a computer using the USB cabl e, follow t h e steps bel ow:

AC Powe r Cor d

Installing Ink Cartridges

Installing Ink Cartridges

Lift open the Control Panel cover by pulling up on the Control Panel.

Unwrap and remove the Black Ink Cartridge from its packa ging. Hold the cartridge by the top only.

Loading Paper

Using the Automatic Paper Feeder

Pull the Extension Tray on the Automatic Paper Feeder all the way up.

Loading Envelopes

Squeeze the Left Paper Guide and move it to the right until it lightly touches the envelope.

Using the Manual Paper Feeder

Ensure that the media is fed into the machine as far as it will go.

Paper Guidelines

Paper Selec tion

Paper Types

Guidelines for Special Paper and other Media

Installing Software

System Requirements

Overview of WorkCentre 490cx Drivers

Software Included With the WorkCentre 490cx

Software Installation Procedure

In Windows 95/98, Windows 2000, or Windows NT 4.0

Make sure the Xerox WorkCentre 490cx is connected to your computer.

Power off the WorkCentre 490cx by unplugging it from the wall outlet.

Turn on your PC and start Windows.

Power on the Workcentre 490cx by plugging it into a grounded wall outlet.

Uninstalling Softwa re

Start Windows.

Locate the Start Menu Program Item for the compon ent you wish to uninstall.

Click on the Submenu uninstall icon for the component you wish to remove.

Uninstall Shield lau nches and the component is uninstalled.

Using the Control Panel

System Setup

Ringer Vo lu me

Default Setti ngs

Arrang e A li g nm e nt

Repeat steps 4 and 5 for Alignment test patterns B through F .

Clean Head

Select Language

Adjusting Speaker Volume

Setting the Clock Mode

Press 1 to select a 12 hour Clock Mode, or Press 2 to select a 24 hour Clock Mode.

Setting the Date and Time

Setting the System ID (Your Number and Name)

Enter the telephone number (up to 20 digi ts) to which your machine is connected.

Reports/Lists

To Print Reports/Lists

Automatic Reports

User Options (System Data)

Setting an Option

When the option you want appears in the display, enter the number for the desired setting.

Selectable Options

Chapter 2

Making a Copy

Making a Copy

To make a si n g l e co p y:

Adjust the document guides to match the width of the document.

To m ake 2 or more copies: