Xerox 470, ST, 490, 460, 480 User Manual

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Document Centre 490/480/470/460 DC/ST

Reference Guide

August 2001 701P36442

Xerox Document Centre Model _______________

Serial Number ____________________________

If you have a problem or need supplies:

In the USA

Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA) Ordering Supplies 1-800 822-2200 (USA)

In Canada

Calling for Service 1-800-939-3769 (Canada) Ordering Supplies and Replaceable Units 1-800-668-0199 (Canada)

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road - Bldg 845-17S Webster, New York 14580 USA ©2001 by Xerox Corporation. All rights reserved. Printed in the United States of America Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by

statutory or judicial law or hereinafter granted, including without limitation material generated from the software programs that are displayed on the screen such as icons, screen display looks, etc.

XEROX®, The Document Company® and the stylized X and identifying product names and numbers are registered trademarks of XEROX CORPORATION and X erox Canada Ltd. is a licensee of all the trademarks.

, Les Gens De Documentsmd, le X stylisé et Document Centre sont des marques de commerce de Xerox

Xerox Corporation pour lesquelles Xerox Canada ltée détient des permis d'utilisation.

The Document Centre ST model includes an implementation of LZW licensed under U.S. Patent 4,558,302. Product names used in this guide may be trademarks or registered trademarks of their respective companies and are

hereby acknowledged. This document contains images of screens that were created using Zinc Applicat ion Framewor k software version 3.5

guidelines for energy efficiency. Terra Choice Environmental Services Inc. of Canada has verified that this Xerox product conforms to all applicable

Environmental Choice EcoLogo requirements for minimized impact to the environment. While the information in this Guide is correct at the time of first publication, Xerox reserves the right at any time to

change the information without notice. Changes are made periodically to this document. Changes and technical updates will be added in subsequent editions.

ii Xerox Document Centre Reference Guide

following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following

disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following

disclaimer in the documentation and/or other materials provided with the distribution. Neither the name of The Internet Software Consortium - DHCP nor the names of its contributors may be used to endorse

or promote products derived from this software without specific prior written permission. This Software Is Provided By The Internet Software Consortium And Contributors "As Is" And Any Express Or

Implied Warranties, Including, But Not Limited To, The Implied Warranties Of Merchantability And Fitness For A Particular Purpose Are Disclaimed. In No Event Shall The Internet Software Consortium Or Contributors Be Liable For Any Direct, Indirect, Incidental, Special, Exempla ry, Or Consequential Da ma ges (Including, But Not Limited To, Procurement Of Substitute Goods Or Services; Loss Of Use, Data, Or Profits; Or Business Interruption) However Caused And On Any Theory Of Liability, Whether In Contract, Strict Liability, Or Tort (Including Negligence Or Otherwise) Arising In Any Way Out Of The Use Of This Software, Even If Advised Of The Possibi li ty Of Su ch Damage.

Xerox Document Centre Reference Guide iii

Radio Frequency Notice

US Federal Communications Commission

Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.

Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

iv Xerox Document Centre Reference Guide

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

Contact: Xerox Corporation Phone: 1-800-828-6571 Address: 800 Phillips Road

Webster, New York 14580 USA

Canadian EME

This Class B digital apparatus complies with Canadian ICES-

003. Cet appareil numérique de la classe B est conforme la norme

NMB-003 du Canada.

Xerox Document Centre Reference Guide v

Telephone Requirements Notice

US Federal Communications Commission

1. The FCC has established rules that permit this device to be directly connected to the telephone network. Standardized jacks are used for these connections. This equipment should not be used on party lines or coin lines.

2. If this device is malfunctioning, it may also be causing harm to the telephone network; this device should be disconnected until repair has been made. If this is not done, the telephone company may temporarily disconnect service.

3. The telephone company may make changes in its technical operations and procedures; if such changes affect the compatibility or use of this device, the telephone company is required to give adequate notice of the changes. You will be advised of your right to file a complaint with the FCC.

4. If the telephone company requests information on what equipment is connected to their lines, inform them of:

A. the telephone number this unit is connected to. B. the ringer equivalence number. C. the USOC jack required. D. the FCC Registration number. Items ‘B’ and ‘D’ are indicated on the label.

The Ringer Equivalence Number (REN) is used to determine how many devices can be connected to your telephone line. In most areas, the sum of the RENs of all devices on any one line should not exceed five (5.0). If too many devices are attached, they may not ring correctly.

Service Requirements In the event of equipment malfunction, all repairs should be

performed by Xerox or authorized agent. It is the responsibility of users requiring service to report the need for service to Xerox or to an authorized agent. Service can be obtained at:

Xerox Customer Support 1301 Ridgeview Drive, Bldg. 301 Lewisville, TX 75067 Telephone: (800) 821-2797

vi Xerox Document Centre Reference Guide

Canadian Industry Requirements

Notice: The Canadian Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requirements. The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the electric inspection authority, or electrician, as appropriate.

The Load Number (LN) assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device, to prevent overloading. The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the Load Numbers of all the devices does not exceed 100.

For service in Canada call (800) 939-3769

Xerox Document Centre Reference Guide vii

In the USA, it’s Illegal to copy the following

Congress, by statute, has forbidden the copying of the following items. Penalties of fine or imprisonment may be imposed on those guilty of making such copies. This list is not all-inclusive. In case of doubt, consult your attorney.

1. Copyrighted material, unless permission of the copyright owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21).

2. United States Government obligations or securities such as:

Certificates of Indebtedness

Coupons from Bonds

Gold and Silver Certificates

Treasury Notes and United States Bonds

Federal Reserve and Federal Reserve Bank Notes

Certificates of Deposit

National Bank currency

Fractional Notes

Paper money and Postal Money Orders

Bonds and obligations of certain agencies of the government, such as FHA

Bonds. (US Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds)

Internal Revenue Stamps. (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes)

Postage Stamps, cancelled or uncancelled. (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 1 1/2 times the linear dimensions of the original)

Bills, checks, or drafts for money drawn by or on authorized offices of the United States

viii Xerox Document Centre Reference Guide

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

3. Adjusted compensation Certificates for veterans of the World Wars.

4. Obligations or Securities of any foreign government, bank, or corporation.

5. Certificates of Citizenship or Naturalization. (Foreign naturalization certificates may be photographed).

6. Passports. (Foreign passports may be photographed).

7. Immigration papers.

8. Badges, identification cards, passes or insignias carried by military or Naval personnel, or by members of the various Federal Departments and Bureaus, such as the FBI and Treasury (unless the photograph is ordered by the head of such Department or Bureau).

9. Copying of the following is also prohibited in certain states: automobile licences, driver’s licenses, and automobile Certificates of Title.

10. Draft Registration cards and Selective Service Induction papers which bear any of the following information:

Registrant’s earnings or income

Registrant’s dependency status

Registrant’s court record

Registrant’s previous military service

Registrant’s physical or mental condition

Exception:

US Army and Navy discharge certificates may be

photographed.

Xerox Document Centre Reference Guide ix

x Xerox Document Centre Reference Guide

1. Safety Notes ................................................................................................... 1-1

Symbology ................................................................................................... 1-2

Electrical Safety ........................................................................................... 1-2

Emergency Power Off ................................................................................. 1-4

Ozone Information ....................................................................................... 1-5

Laser Safety ................................................................................................. 1-6

Table of Contents

Operational Safety ....................................................................................... 1-7

Safety Extra Low Voltage Approval ........................................................... 1-9

2. Start Here ........................................................................................................ 2-1

Terms and Typeface .................................................................................... 2-2

Default .............................................................................................. 2-2

Image Orientation ............................................................................. 2-2

Paper Orientation ............................................................................. 2-2

Interchangeable Terms ..................................................................... 2-2

Typefaces ............................................................................................... 2-3

Xerox Document Centre Reference Guide xi

Information Sources ....................................................................................2-4

At the Machine ............ ............................................. ....... .........................2-4

At the Workstation (for ST Models) ...... ....... ...... ......................................2-4

Used by the Machine Administrator .........................................................2-4

Frequently Asked Questions ...................................................................2-5

My Document Centre looks different-Why? ......................................2-5

Are there other options available? ....................................................2-5

What is the difference between DC and ST? ....................................2-6

Where is Information about Copying? ...............................................2-6

What are System Management Tools? .............................................2-6

Where is network connectivity information? ......................................2-6

3. Product Overview ...........................................................................................3-1

Hardware Component Diagram ..................................................................3-2

Document Feeder and Scanner ..................................................................3-3

Document Glass ...........................................................................................3-4

Paper Trays (Trays 1 - 4) .............................................................................3-5

Setting Up Paper Trays ...........................................................................3-5

Auto Tray Switching .... ....... ...... ....... ............................................. ...... ......3-6

Bypass Tray (Tray 5) ....................................................................................3-7

High Capacity Feeder (Tray 6) ....................................................................3-8

User Interface ...............................................................................................3-9

Touch Screen .................................................... ....................................3-11

xii Xerox Document Centre Reference Guide

Finisher ....................................................................................................... 3-12

Offsetting Catch Tray ................................................................................ 3-13

Convenience Stapler ................................................................................. 3-14

4. Making Copies ................................................................................................ 4-1

Basic Copying Tab ...................................................................................... 4-2

Output ..................................................................................................... 4-3

Sorting options .................................................................................. 4-3

Stapling options ................................................................................ 4-3

More... .............................................................................................. 4-4

More Output Options ........................................................................ 4-4

More Stapling Options ...................................................................... 4-5

2 Sided Copy .......................................................................................... 4-6

More... .............................................................................................. 4-7

Side 2 Rotation ................................................................................. 4-7

Reduce / Enlarge .................................................................................... 4-8

Normal Setting .................................................................................. 4-9

Entering numbers from the keypad .................................................. 4-9

Custom Setting ............................................................................... 4-10

Paper Supply ........................................................................................ 4-11

More... ............................................................................................ 4-11

Image Adjustment Tab .............................................................................. 4-12

Image Quality ........................................................................................ 4-13

Original Type .................................................................................. 4-13

Lighten/Darken ............................................................................... 4-14

Background Suppression ............................................................... 4-14

More Image Quality ............................................................................... 4-15

How to use the Image Quality settings ........................................... 4-16

How to use the More Image Quality settings .................................. 4-17

Bound Originals .................................................................................... 4-18

Binding Erase ................................................................................. 4-19

Bound Originals and 1 to 2 sided copying ...................................... 4-19

Using Bound Originals with Build Job ............................................. 4-20

Copying both pages to one side of a Sheet .................................... 4-20

Edge Erase ........................................................................................... 4-21

Original Input ......................................................................................... 4-22

Auto ................................................................................................ 4-22

Manual Platen Input ........................................................................ 4-23

Mixed Size Originals ....................................................................... 4-24

Image Shift ............................................................................................ 4-26

Table of Contents

Xerox Document Centre Reference Guide xiii

Output Format Tab .....................................................................................4-27

Transparency Dividers ...........................................................................4-28

Booklet Creation ....................................................................................4-29

Multi-Up .................................................................................................4-30

Covers ...................................................................................................4-31

Notes about 2-sided covers ............................................................4-31

Invert Image ...........................................................................................4-33

Job Assembly Tab ....................................................................................4-34

Build Job ................................................................................................4-35

Build Job Controls .................................................................................4-36

Sample Set ............................................................................................4-37

Stored Programming .............................................................................4-38

5. Fax (Optional Feature) ...................................................................................5-1

Setting Up a Network Fax ............................................................................5-2

Fax Repository Setups ................................................................................5-3

Fax Network Service Login .........................................................................5-4

Getting to the Fax Feature ...........................................................................5-7

Sending a Fax ...............................................................................................5-8

Basic Faxing Screen ....................................................................................5-9

Dialing Options ........................................................................................5-9

Dialing Characters .................................................................................5-10

Dial Pause [,] ...................................................................................5-10

Long Pause [I] .................................................................................5-10

Group Dial [\] ...................................................................................5-11

Mask Data [/] ...................................................................................5-11

Password Check Switch [S] ............................................................5-11

Wait for network tone detection [W] ................................................5-11

Pulse-to-Tone Switch [:] .............................. ...... ....... ...... ....... ..........5-12

Local ID [+] Character Check [+] .....................................................5-12

Local ID [space] Character Check [] ...............................................5-12

Begin DTMF [*] ................................................................................5-12

End DTMF [#] ..................................................................................5-12

Phone List ..............................................................................................5-13

Resolution ..............................................................................................5-14

Sides Scanned ......................................................................................5-14

xiv Xerox Document Centre Reference Guide

More Fax Features screen ........................................................................ 5-15

Image Quality ........................................................................................ 5-16

Delayed Send ....................................................................................... 5-17

Original Input ......................................................................................... 5-18

Auto ................................................................................................ 5-18

Manual Platen Input ........................................................................ 5-18

6. Network Scanning (Optional Feature) .......................................................... 6-1

Scanning resources .................................................................................... 6-2

Template Overview ...................................................................................... 6-4

Scrolling through the Template Name List . ...................................... 6-4

Selecting the correct Distribution Template ...................................... 6-5

Making Templates ............................................................................ 6-5

Changing Preprogrammed Template Selections .............................. 6-5

How to scan a document ............................................................................ 6-6

Network Scanning Tab ................................................................................ 6-7

Image Adjustment tab ..... ...... ....... ...... ............................................. ....... ... 6-12

Output Format ............................... ............................................. ...... ....... ... 6-16

Filing Setups ....... ...... ....... ...... ............................................. ....... ...... .......... 6-17

Internet Services (Embedded HTTP Server) ........................................... 6-19

Authentication .................................... ............................................. ....... ... 6-21

Configuring the Authentication Server .................................................. 6-22

Service Access Control ............................ ...... ...... ....... ...... ....................... 6-23

Network Authentication Access ............................................ ...... ....... ... 6-24

How to enter Login Name and Password ....................................... 6-24

Guest Access ........................................................................................ 6-25

How to enter Guest Access password ............................................ 6-25

7. E-mail (Optional Feature) .............................................................................. 7-1

Table of Contents

E-mail Network Service Login .................................................................... 7-2

Xerox Document Centre Reference Guide xv

Basic E-mail Tab ..........................................................................................7-5

From... ...............................................................................................7-5

To... ...................................................................................................7-5

Cc... ...................................................................................................7-5

Bcc... .................................................................................................7-5

Edit Subject... ....................................................................................7-6

Subject: .............................................................................................7-6

Details ...............................................................................................7-6

Remove .............................................................................................7-6

Remove All ........................................................................................7-6

Address List .............................................................................................7-7

Adding Recipients to the Address List ............................................... ......7-8

How to Add Recipients ..........................................................................7-10

Address Book ........................................................................................7-11

Image Adjustment Tab ...............................................................................7-12

Output Format Tab .....................................................................................7-13

8. Job Status ......................................................................................................8-1

Job Status .....................................................................................................8-2

Scrolling through the Job Status List .................................................8-2

Other Queues ..........................................................................................8-4

Managing the Job Queue ........................................ ....... ...... ....... ............8-5

Job Commands .................................................................................8-5

Required Resources .........................................................................8-6

9. Machine Status ..............................................................................................9-1

Machine Information Tab .............................................................................9-2

Machine Details .......................................................................................9-3

Paper Tray Status ....................................................................................9-4

Billing Counters .......................................................................................9-5

Print Reports ............................................................................................9-6

xvi Xerox Document Centre Reference Guide

The Faults Tab ............................................................................................. 9-7

The Supplies Tab ......................................................................................... 9-8

10. Tools ............................................................................................................ 10-1

System Management Tools Overview ..................................................... 10-2

Tools Screen 1 - System Settings ............................................................ 10-3

Tools Screen 1 - Screen Defaults and Auditron Administration ........... 10-4

Tools Screen 1 - Feature Defaults and Network Connectivity .............. 10-5

Tools Screen 2 - Supplies, Configuration, Tests, Power Saver ............ 10-6

Tools Screen 3 - Setups, Software Upgrade, Service Access Control . 10-7

System Settings Screen 1 ......................................................................... 10-8

System Settings Screen 2 ......................................................................... 10-9

System Settings Screen 3 ....................................................................... 10-10

Paper Management System ............................................................... 10-11

Paper Attributes ............................................................................ 10-11

Tray Settings ................................................................................ 10-11

Tray Management ....................................................................... 10-12

Tray Settings ................................................................................ 10-13

Stock Settings ............................................................................... 10-15

Default Stock ................................................................................ 10-16

Paper Substitution ........................................................................ 10-17

Standard Size Required ............................................................... 10-18

Audio Tones ........................................................................................ 10-19

Display Brightness .............................................................................. 10-20

Time and Date .................................................................................... 10-21

Set Date and Time ........................................................................ 10-21

Greenwich Mean Time Offset ............... ...... ....... ...... ....... ...... ........ 10-21

Timers ................................................................................................. 10-22

Configuration Report ........................................................................... 10-23

Job Sheets .......................................................................................... 10-24

Banner Sheets .............................................................................. 10-24

Fax Status Sheets ...... ............................................. ....... .............. 10-24

Error Sheets ...................... ...... ....... ...... ........................................ 10-24

Scan Status Sheets ..................................................................... . 10-24

Stock Choice ..................... ............................................. .............. 10-25

Table of Contents

Xerox Document Centre Reference Guide xvii

Reduce and Enlarge Presets ...............................................................10-26

Measurements .....................................................................................10-27

Document Scanner Size Sensing ........................................................10-28

Decurler Setting ...................................................................................10-29

Display Options ...................................................................................10-30

Image Rotation ....................................................................................10-31

Contention Management .....................................................................10-32

Single Job Mode ..................................................................................10-33

Output Options ....................................................................................10-34

Thin Stapled Sets ..........................................................................10-34

Out Of Staples Option ...................................................................10-35

Output Location for Non-Stapled Jobs ..........................................10-35

Within Job Offsetting ................................... ...... ............................10-35

Electronic Hole Removal .....................................................................10-36

Feature Defaults (Copy jobs) ..................................................................10-37

Screen Defaults ........................................................................................10-38

Online/Offline ...........................................................................................10-39

Connectivity and Network Setup ............................................................10-40

Supplies Management .............................................................................10-41

Service Plan ..................................................................................10-41

Replacement Method ....................................................................10-41

Feed Roll Cartridge Replacement .................................................10-41

Xerographic Module Reorder Notification .....................................10-42

Fuser Module Reorder Notification ...............................................10-42

Resetting the Feed Roll Cartridge Counters .................................10-43

Configuration and Setup .........................................................................10-44

50/60 Hz ........................................................................................10-44

Document Scanner Cover Color ...................................................10-44

Optional Services ..........................................................................10-44

Xerox Customer Call Center .........................................................10-45

Disk Finisher Setup .......................................................................10-45

Remote Data Transfer Setups .................................................................10-46

Enable Incoming Calls .........................................................................10-47

Entering the Outlet Telephone Number ...............................................10-48

Using a PhoneShare Device ................................................ ...............10-49

xviii Xerox Document Centre Reference Guide

Sixth Sense .............................................................................................. 10-50

Connecting the Telephone Line ............................................................. 10-51

Machine Tests ......................................................................................... 10-52

Image Quality Tests and Patterns ....................................................... 10-53

Xerographic System Routine ...................... ...... ....... ........................... 10 -5 4

User Interface Tests ........................................................................... 10-55

Video Path Diagnostics Test ............................................................... 10-57

Echo Tests .......................................................................................... 10-58

Network Connectivity Test .................................................................. 10-59

Remote Testing Access for Network Controller .................................. 10-60

Customer Software upgrade ............................................................... 10-61

Upgrading Machine Software .................................. ..................... 10-61

Power Saver Administration ........ ...... ....... ...... ...... ....... ...... ..................... 10-62

Low Power Mode Indications .............................................................. 10-62

Power Saver Timer Values ................................................................. 10-63

Software Reset ................. ...... ....... ............................................. .............. 10-64

11. Tracking Usage ............................................................................................11-1

Auxiliary Accounting Devices .................................................................. 11-2

Installing an Auxiliary Accounting Device .............................................. 11-2

Auxiliary Device Notes .......................................................................... 11-3

Auxiliary Interface Setup ....................................................................... 11-4

Job Timer ........................................................................................ 11-4

Large Image Counter ...................................................................... 11-5

Print Job Control ............................................................................. 11-5

Table of Contents

Internal Auditron ........................................................................................ 11-6

Internal Auditron Overview .................................................................... 11-7

Planning an Auditron System ................................................................ 11-8

Planning User Accounts ................................................................. 11-8

Planning General Accounts ............................................................ 11-9

User and General Account Combinations .................................... 11-10

Managing Data and other considerations ........................................... 11-11

Auditron Report Software ............................................................. 11-11

Assign a Backup Auditron Administrator ...................................... 11-11

Prevent unauthorized use of the Copier ............ ...... ....... .............. 11-11

Xerox Document Centre Reference Guide xix

Setting up your Internal Auditron System .............................................11-12

Initializing the Auditron System .....................................................11-12

Changing the Tools password ................................................................11-14

Auditron Initialization ...........................................................................11-15

User Accounts and Access Rights ......................................................11-16

Access ...........................................................................................11-17

Default Account .............................................................................11-17

Auditron General Accounts ..................................................................11-18

Network Accounting Overview (Optional Feature) ...............................11-19

Types of Tracked Data ........................................................................11-20

Using Network Accounting ..................................................................11-21

Logging In and Out of the Document Centre .......................................11-22

Setting Up Network Accounting ...........................................................11-23

12. Reference ....................................................................................................12-1

Copy Job Default Settings ........................................................................12-2

Tools Defaults ..........................................................................................12-14

Relocating your Document Centre .........................................................12-22

The ENERGY STAR® Programme ..........................................................12-24

Low Power Indications .........................................................................12-25

Setting Tray 6 to hold either A4 or 8.5 x 11 inch paper ........................12-27

Material Safety Data Sheets ....................................................................12-28

Document Centre Document Security Note ..........................................12-31

Greenwich Mean Time Offset ..................................................................12-33

Xerox on the Web .....................................................................................12-35

13. Paper & Stock .............................................................................................13-1

Paper and Stock Performance Information .............................................13-2

Paper Handling Guidelines .............................................................13-2

Paper Tray Media Capability ...........................................................13-3

General Stapling Guidelines ...........................................................13-4

xx Xerox Document Centre Reference Guide

Loading Types of Common Stock ......................................................... 13-13

Document Feeder Paper Stock information .......................................... 13-15

Paper Loading, Storage and Handling .................................................. 13-17

14. Machine Maintenance ................................................................................ 14-1

Power On Procedures ............................................................................... 14-2

Power Off Procedures ............................................................................... 14-3

Machine Faults ........................................................................................... 14-5

Replaceable Units and Supplies .............................................................. 14-8

Expected life of Replaceable Units ................................................. 14-8

Reordering Replaceable Units and Supplies .................................. 14-9

Changing the Finisher Staple Cartridge ................................................ 14-10

Cleaning the Machine .............................................................................. 14-11

15. Problem Solving ......................................................................................... 15-1

General Operating Guidelines .................................................................. 15-2

Calling the Welcome Center ..................................................................... 15-3

Diagnostic Tools ........................................................................................ 15-4

Troubleshooting Tips ...................................................................... 15-6

16. Glossary ...................................................................................................... 16-1

Index

Table of Contents

Xerox Document Centre Reference Guide xxi

xxii Xerox Document Centre Reference Guide

1. Safety Notes

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination and approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine. The safety testing and performance of this product have been verified using

Xerox materials only.

Follow all warnings and instructions marked on or supplied with the product.

1. Safety Notes

Xerox Document Centre Reference Guide Page 1 - 1

Symbology

This symbol on the machine indicates a heated surface.

Electrical Safety

CAUTION Ensure that the power connection for your machine satisfies these

requirements.

Document Centre Model Power Requirements 490 Model DC or ST 208V Outlet

Dedicated 20A circuit

480/470/460 DC or ST 115V Outlet

Dedicated 20A circuit

1. The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine.

2. The socket outlet shall be installed near the equipment and shall be easily accessible.

3. Use the power cable that is supplied with your Document Centre. Do not use an extension cord or remove or modify the power cord plug.

4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure, consult an electrician.

Page 1 - 2 Xerox Document Centre Reference Guide

5. Do not use an adapter to connect the Document Centre to an electrical outlet that lacks a ground connection terminal.

6. The power cord is the disconnect device for this machine.

7. Do not override or disable electrical or mechanical interlocks.

8. Do not push objects into slots or openings on the machine. Electrical shock or fire may result.

9. Do not obstruct ventilation openings. These openings prevent overheating of the Document Centre.

1. Safety Notes

Xerox Document Centre Reference Guide Page 1 - 3

1. Safety Notes

Emergency Power Off

If any of the following conditions occur, turn off the Document Centre immediately and disconnect the power cable from the electrical outlet. Contact an authorized Xerox Service Representative to correct the problem:

l l

l l l

The Document Centre emits unusual odors, or makes unusual noises.

The power cable is damaged or frayed. A wall panel circuit breaker, fuse, or other safety device has

been tripped. Liquid is spilled into the Document Centre. The Document Centre is exposed to water. Any part of the Document Centre is damaged.

NOTE

The only method to remove all power from the Document Centre is to disconnect the power cable from the electrical outlet.

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Ozone Information

This product produces ozone during normal operation. The ozone produced is dependent on copy volume and is heavier than air. Install the system in a well ventilated room with the minimum cubic requirements size listed below. Providing the correct environmental parameter will ensure the concentration levels meet safe limits.

The minimum cubic requirements are listed below:

Table 1: Ozone requirements

Document Centre Product Ozone Cubic requirement 490/480/470/460 DC or ST 1,060 ft

To determine if the room has the required volume to meet the ozone requirement, the length of the room multiplied by its width and height should be equal to or greater than the cubic volume listed above.

If you need additional information about ozone, visit www.xerox.com. Select the link to Environment, Health and Safety then scroll down to EH&S Publications. You can also request the Xerox publication Facts about Ozone (part number 610P64653) b y calling 1-800-828-6571 in the United States and Canada.

1. Safety Notes

Xerox Document Centre Reference Guide Page 1 - 5

1. Safety Notes

Laser Safety

CAUTION Use of controls, adjustments or procedures other than those

specified in this guide may result in hazardous light exposure.

The Document Centre complies with international safety standards and is certified as a Class 1 Laser Product.

With specific regard to lasers, the equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous light, as the beam is totally enclosed during all phases o f customer operation and maintenance.

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Operational Safety

Xerox equipment and supplies have been designed and tested to meet strict safety requirements. These include safety agency examination, approval and compliance with established environmental standards.

To ensure the continued safe operation of your Document Centre, follow these safety guidelines at all times:

Always Do These

Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.

Always follow all warnings and instructions that are marked on or are supplied with the equipment.

Always exercise care when moving or relocating the equipment. Please contact your local Xerox Service Department to arrange relocation of the machine to a location outside of your building.

Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to support the weight of the machine.

Always locate the machine in an area that has adequate ventilation and room for servicing.

Always use materials and supplies that are specifically designed for your Xerox equipment. Use of unsuitable materials may result in poor performance and possibly a hazardous situation.

1. Safety Notes

NOTE

Your Document Centre is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

Xerox Document Centre Reference Guide Page 1 - 7

Never Do These

Never use an adapter plug to connect equipment to a power source that lacks a ground connection terminal.

Never obstruct ventilation openings. They are provided to prevent overheating.

Never push objects of any kind into the ventilation openings.

Never attempt any maintenance function that is not specifically described in the Document Centre documentation.

Never remove any covers or guards that are fastened with screws. There are no operator serviceable areas within these covers.

Never position the machine near a radiator or any other heat source.

Never override or “cheat” any of the electrical or mechanical interlock devices.

Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the power outlet and call the Xerox Welcome Center.

Page 1 - 8 Xerox Document Centre Reference Guide

Safety Extra Low Voltage Approval

These Xerox Digital Copiers/Printers are in compliance with various governmental agencies and national safety regulations. All system ports meet the requirements for Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks. Additions of customer-owned or third-party accessories that are attached to these printers/copiers must meet or exceed the requirements previously listed. All modules that require external connection must be installed per Xerox installation procedures.

1. Safety Notes

Xerox Document Centre Reference Guide Page 1 - 9

1. Safety Notes

Page 1 - 10 Xerox Document Centre Reference Guide

2. Start Here

This Reference Guide contains information on both the Document Centre ST copier/printer system and the Document Centre DC digital copier.

Load your originals or press the Feature button to display the screen where you can make copies, prints or scans.

2. Start Here

Press the button for the appropriate feature.

Xerox Document Centre Reference Guide Page 2 - 1

Terms and Typeface

Default

The term default simply refers to the assigned value or setting that the machine uses in the absence of input from a user. Most default settings can be changed to accommodate specific needs.

Image Orientation

Images are oriented in one of two directions, Portrait o r Landscape.

Paper Orientation

There are two paper orientations

Portrait Landscape

Long Edge Feed (LEF) The short edges of the paper are across the top and bottom, and the long edges are on each side.

Short Edge Feed (SEF) The long edges of the paper are across the top and bottom, and the short edges are on each side.

NOTE

LEF Orientation

Paper feed direction

For the fastest printing or copying speed, feed the documents and load the paper Long Edge Feed (LEF).

SEF Orientation

Paper feed direction

Interchangeable Terms

The following terms are used interchangeably throughout this guide.

Duplex is synonymous with 2-sided copy or print.

Paper is synonymous with stock or media.

Machine is synonymous with Document Centre.

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Typefaces

Bold typeface identifies the first mention of major features or

selections and their associated options.

Italic typeface is used to emphasize a word or phrase. For example: Always follow safety procedures when operating equipment. In

addition, references to other chapters, publications, or features are displayed in Italic typeface.

NOTE statements provides information that may affect a task. For example:

NOTE

CAUTION

WARNING

Changing the defaults will affect every subsequent job. If you have a series of jobs that use the same programming features, consider using the Stored Programming feature.

CAUTION statements identify mechanical damage that can result from an action or alert the user of a potentially critical procedure or practice. For example:

Ensure that the power connection satisfies the following requirements.

WARNING statements alert you to conditions that may affect your safety or that of other personnel. For example:

Do not touch the rolls of the fuser when you change the Fuser Module. The rolls are hot.

2. Start Here

Xerox Document Centre Reference Guide Page 2 - 3

Information Sources

Use the following information sources to answer your questions.

At the Machine

At the Workstation (for ST Models)

Labels are affixed at points of need throughout the system. They depict information about loading originals or paper stock.

Green or Gold colored areas

Gold colored areas typically indicate the handle or levers to push or pull when removing Replaceable Modules or Cartridges.

Green colored areas are where you clear jams. The User Interface Touch Screen displays important messages

about the status of the machine. The User Guide provides information and instructions about

using the features of the machine to perform copying tasks. The Help system provides you point-of-need information.

The Quick Start Guide for Printing contains easy-to-use and helpful information.

The CentreWare Help System is available by clicking on the help button on the Print Driver.

Used by the Machine Administrator

The Reference Guide provides detailed information about all features and settings as well as maintenance.

The Personal Learning Program is designed to help train new users by providing interactive training on copying and maintenance tasks. It also includes a computer-based simulation of copying tasks that can be practiced at a computer workstation.

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Frequently Asked Questions

My Document Centre looks different-Why?

The Document Centre is available in multiple configurations with the choice of an on-line stapler, telephone line connection, and a high capacity paper feeder. A fully configured system includes these options. The Reference Guide covers a fully configured Document Centre.

Are there other options available?

Xerox provides optional software solutions that extend the capabilities of the Document Centre family. These solutions include:

Authentication - The ability to limit access to Document Centre services. Authentication is the verification and authorization of user identity.

E-mail - The ability to scan an image at the Document Centre and e-mail it through a Local Area Network connection (LAN)

Fax - The ability to scan an image at the Document Centre and Fax it through a Local Area Network connection

Network Scanning - The ability to create an electronic image file which is then stored on a server. The file can be processed further or electronically distributed depending on the available applications

Network Accounting - The ability to track usage of all jobs processed at the Document Centre

2. Start Here

Xerox Document Centre Reference Guide Page 2 - 5

What is the difference between DC and ST?

The ST is a printer and copier. The optional software solutions discussed in the above paragraph can be installed on these models. The DC is a copier that can be easily upgraded to a printer as your needs dictate.

Where is Information about Copying?

This book provides detailed information on all the copying features as well as describing the System Management Tools (Tools) used by the Machine A dministr ator. For step-by-step instructions on making copies refer to the User Guide.

What are System Management Tools?

The Tools function is specifically intended to be used by the Machine Administrator to customize the machine to a specific work environment.

Where is network connectivity information?

Please consult the System Administration Guide for detailed information.

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3. Product Overview

This chapter provides an overview of the Document Centre, which is intended to help you to understand basic machine operations and components. This chapter provides a comprehensive discussion of the following:

Standard and optional components

Component locations

Component capabilities

Xerox Document Centre Reference Guide Page 3 - 1

3. Product Overview

Hardware Component Diagram

The main components of the Document Centre are identified in t he diagram below. Your configuration may differ slightly, depending on the options installed on your machine.

Scan your originals once using the Document Feeder.

or Use the Document Glass underneath the

cover to scan originals that will not feed through the Document Feeder.

Use the Convenience Stapler to restaple your originals.

Use Tray 5 for odd size or special stock.

Touch the Screen to make your copy selections. Use the buttons to access other features.

Turn the machine on/off here.

= Off = On

Use the Finisher to create single or dual stapled sets.

Use Tray 6 and its 5100 sheet capacity of

8.5 x 11-inch paper as your main paper source.

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Trays 1 to 4 hold many types of stock.

Document Feeder and Scanner

Scanner

(Underneath Cover and Glass)

Document Feeder

The Document Feeder, is used to feed your single- and double-sided originals into the machine. The scanner, located under the Document Glass, captures the images of the originals.

Document Centre Sheet Capacity 490/480 DC or ST 100 sheets of 20 pound paper, less if

470/460 DC or ST 75 sheets of 20 pound paper, less if

Load your originals in the Document Feeder face up, with the first page on top.

Document Feeder

using heavier paper

NOTE

Xerox Document Centre Reference Guide Page 3 - 3

Do not feed transparencies or glossy photos through the Document

Feeder. Use the Document Glass to avoid damaging these types of originals.

Scanner

The scanner creates an electronic image of the document which is stored by the system. The scanner also moves depending where the originals will be scanned from and its need for self-calibration.

3. Product Overview

Document Glass

Press green button to separate cover

Registration Corner

The Document Glass is divided into 2 areas.

Main Area

When making copies from the Document Glass use the Main Area. Place your original on the glass face down. Use the Registration

Corner in the upper left corner of the glass. The largest size original that can be scanned from the glass is 11 x 17 inches.

Document Feeder Scanning Area

Bound Original Registration Mark

When making copies using the Document Feeder, the scan bar underneath the Document Glass will move to align the left edge of the Document Feeder Scanning Area. As originals are fed, the scanner will capture the images.

NOTE

Page 3 - 4 Xerox Document Centre Reference Guide

It is important to clean both areas of the Document Glass to prevent streaks and improve document detection. R efer to Chapter 14, Machine Maintenance for additional information.

Paper Trays (Trays 1 - 4)

Paper Trays 1 - 4

The Paper Trays hold up to 500 sheets of 20 lb. stock each. You can adjust the trays to hold many sizes of paper, up to 11 x 17 inches. A service representative can permanently adjust a tray to handle 12 x 18 inch paper. To permanently dedicate a tray to handle this size paper, contact the Xerox Welcome Center.

Refer to Chapter 13, Paper and Stock for a listing of acceptable stock and paper sizes, orientations, and weights.

NOTE

To achieve the maximum printing speed, paper should be loaded LEF in the paper trays whenever possible.

Setting Up Paper Trays

The Document Centre uses a system of programmable settings to manage the Paper Trays and the stock. These settings are established by the Machine Administrator and determine whether a user can change the programmed stock attributes.

There are four stock attributes: siz e, orientation, type, and color. Correctly setting the Edge Guides in the paper trays allows the machine to sense the stock size and orientation automatically.

Xerox Document Centre Reference Guide Page 3 - 5

3. Product Overview

The Machine Administrator will set up each tray to be Fully Adjustable, Dedicated, or, on a DC model, Size Only.

If the tray is Fully Adjustable, anyone can change the stock size, type and color through a pop-up screen that appears when the paper

tray is opened then closed. This screen provides the option to confirm or to change the paper settings.

When a Dedicated paper tray is opened, a pop-up screen will appear on the Touch Screen identifying the stock that should be loaded in that tray; however, it will not allow you to reprogram the settings. Only the Machine Administrator can change the stock attributes for a Dedicated paper tray.

A Size Only paper tray allows anyone to adjust the size of the paper stock that can be loaded in that tray. The system will not display the type and color of the stock and will assume it to be the standard default stock, which is typically plain white paper. This is available only on a DC model.

The ST model requires certain sheet orientation for network print jobs. A message on the screen will notify you when the orientation is not correct to support network printing.

NOTE

To avoid undesired output results, ensure that the programmed stock settings match the actual tray contents and all the stock in the tray is identical.

Auto Tray Switching

Auto Tray Switching provides the ability to draw stock from another tray when the initial tray becomes empty.

In order for this feature to work properly, the Machine Administrator must enable the Auto Selection on the trays. Refer to page 10-14 for information on enabling Auto Selection.

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Bypass Tray (Tray 5)

The Bypass Tray is an additional paper tray designed for quick and easy loading of both standard and non-standard paper. It can physically extend to accommodate different stock sizes and orientations. You can load a maximum of 50 sheets of standard weight 20 pound stock. If using a heavier stock, use fewer than 50 sheets.

The Bypass Tray can also hold non-standard size and weight paper such as transparencies, labels, covers, index, and bond paper. Refer to Chapter 13, Paper and Stock for additional information.

Bypass Tray (Tray 5)

A confirmation window may appear when paper is loaded in the Bypass Tray. Use this to confirm or change the paper size, type, or color. If an incorrect size is confirmed, jams may occur or unexpected image shift on the printed output could result.

Xerox Document Centre Reference Guide Page 3 - 7

3. Product Overview

High Capacity Feeder (Tray 6)

The High Capacity Feeder (Tray 6) is located under the Bypass Tray and saves you from having to load the other individual paper trays with 8.5 x 11 inch paper. You can load 5100 sheets of 20 lb. 8.5 x 11 inch Long Edge Feed (LEF) paper. The High Capacity Feeder can feed only 8.5 x 11 inch or A4 LEF paper and cannot be adjusted to hold any other sizes or orientations.

Reloading Paper

Open the cover and wait for the tray to lower in order to reload paper. After reloading paper, close the cover and the tray will automatically rise.

The High Capacity Feeder can also accommodate 8.5 x 11 inch punched or colored LEF paper between 16 to 32 lb.

High Capacity Feeder

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User Interface

Touch Screen

Pathway Buttons

Power Saver Indicator Light

Keypad

Feature Buttons

The User Interface is divided into four major categories: Touch Screen, Pathway buttons, Keypad, and Feature buttons.

1. The Touch Screen allows users to view, program, and select the options, features, and functions that are available in the various pathways. Touch the screen to activate a feature.

2. There are three Pathway buttons that enable the access to the primary machine functions and features.

Features: Allows you to programme copy, fax, scan, and email jobs. For more details, refer to the chapters pertaining to these functions.

Job Status: Allows you to view and manage jobs that are or have been queued into the system. Refer to Chapter 8, Job Status, for more detailed information.

Machine Status: Provides information pertaining to machine faults, how to contact Xerox, and supplies. Refer to Chapter 9, Machine Status, for more detailed information.

3. The Power Saver Indicator Light, when lit, indicates that the

Power Saver feature is active. Touch any key or the Touch Screen to exit this mode.

4. The Keypad is used to input specific values and includes a Clear (C) button to clear your last entry, and a Dial Pause button,

which may be used when entering telephone numbers for the online support link feature.

3. Product Overview

Xerox Document Centre Reference Guide Page 3 - 9

5. Feature buttons include the following:

Start: Submits a job for scanning.

Stop/Pause: Select this button to stop any scanning and/or printing that is currently in process. A pop-up screen will appear, providing the options to cancel or to resume the scanning and printing.

If an option is n ot selected, the job will automatically resume printing, based on a time set by the Machine Administrator.

If neither scanning option is selected and the originals are removed from the Document Feeder, the portion of the job already scanned eventually will be deleted from memory, based on a time set by the Machine Administrator. If the originals remain in the Documen t Feeder no action will occur until they are removed or one of the options is selected.

Help: Provides access to the on-line help system. Help is based on the current feature selection on the Touch Screen.

Clear All: Clears any selections and resets the Features Pathway to its default setting. It does not delete jobs from the Job Queue, reset languages, or exit Help.

If you are not in the default pathway (Features for DC

models and Job Status for ST models), a pop-up screen will appear indicating that confirming the window will reset all pathways to their default values and you will be returned to your default pathway.

The Access ( ) button serves two functions. It allows users to log into and out of the system when Authentication or the internal Auditron feature is active. It also is the entrance to the Tools Pathway which is used by the Machine Administrator to customize the machine. Access is restricted and requires a password to login.

Language: Provides access to the languages that can be displayed on the Touch Screen.

Interrupt: This button stops the job that is currently printing at the end of a complete set. It will then print the copy job just scanned.

To use this feature, select the Interrupt button before

pressing the Start button to make copies.

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Touch Screen

Touch Pathway Screen Buttons

You will make the majority of your selections on the Touch Screen. The actual screen will vary depending on the Pathway buttons

selected or optional software that is available on your Document Centre.

Features Pathway - To make copies, send a fax or an e-mail, or perform a network scanning job, press the Features button. Press the Fax, Network Scanning or Copy buttons on the Touch Screen to access these features.

Job Status Pathway - To check on the status of your job, press the Job Status button.

Machine Status Pathway- To check on the status of the machine, press the Machine Status button.

The Touch Screen also displays important messages about the current condition of the machine.

3. Product Overview

Important messages are displayed here

Xerox Document Centre Reference Guide Page 3 - 11

Finisher

The Finisher consists of the Top Tray and the Stacker Tray. The Top Tray receives sheets that are purged from the system. It

can hold up to 250 sheets of small paper. It can be set as a destination tray for non-stapled jobs. Copies that are less than 6.7 inches long in the feed direction or 8 inches long in the cross-feed direction will go to the Top Tray rather than the Main Tray.

The Main Tray is the output tray for all other copies. This tray can hold up to 2000 unstapled sheets. It has two staplers, each with a 5000 staple cartridge, that can staple sheets ranging in size from 6.7 x 8 inch to 12 x 18 inch of 16 to 110 lb. stock.

To ensure that the stapling of thin sets is satisfactory, the machine stops after producing between 80 and 100 sets of 2 -15 sheets to allow you to unload the machine. It automatically resumes printing after it is unloaded or after one minute. These options are adjustable in Tools. Refer to page 10-34 for more information.

Some versions of hardware may not require these options.

Top Tray

Main Tray

Press the Finisher Pause Button to

unload Stacker Tray during a print run

NOTE

Removing output while the machine is running may produce finished sets that are incorrectly stapled. To unload the Finisher while it is printing, Press the Finisher Pause button and wait for the tray to lower. After you unload, press the button again to continue.

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Offsetting Catch Tray

The Offsetting Catch Tray is available on the Document Centre 460 DC or ST. Output is delivered face down in offsetting sets. The Offsetting Catch Tray holds a maximum of 250 sheets of 20 lb. media and does not provide stapling options.

Offsetting Catch Tray

Xerox Document Centre Reference Guide Page 3 - 13

3. Product Overview

Convenience Stapler

The Convenience Stapler attaches to the back left corner of the machine.

It is designed for restapli ng originals and can also be used as an offline stapler. The Convenience Stapler can handle a maximum of 50 sheets of 20 lb. paper. It contains a cartridge that holds 5000 staples.

Convenience Stapler

The staple cartridge used in the Convenience Stapler is identical to the cartridges used in the Finisher and may be interchanged.

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4. Making Copies

The Features button allows you access to the copy selections. Load your originals or press the Features button to display the screen where you can make copies, prints or scans. Press your selection on the Touch Screen.

If you do not see a screen similar to the one shown below, press the Features Button.

4. Making Copies

The Basic Copying Tab provides access

to the most commonly used copying features.

More Copy Features Tab provides access to three additional tabs

The Image Adjustment Tab provides access to the various image enhancement settings.

Xerox Document Centre Reference Guide Page 4 - 1

E-mail see Chapter 7

The Output Format Tab allows you to produce booklets, presentations, and other sophisticated output.

Fax see Chapter 5

The Job Assembly Tab allows you to combine individual jobs into a complete set and contains other selections.

Network Scanning see Chapter 6

The E-mail tab allows you to enter e-mail addresses and manually build an address list.

Basic Copying Tab

The Basic Copying Tab is the default screen for the Features Pathway. It contains the most commonly used features including:

Output

2 Sided Copy

Reduce / Enlarge

Paper Supply

The sections of this chapter that follow explain in greater detail how to use each of these features.

Page 4 - 2 Xerox Document Centre Reference Guide

Output

Collated

Sorting options

Select Collated if you want your output stacked in sets to match the sequence of your originals. Depending on the machine configuration you can direct the output to the Top Tray or to the Main Tray.

Stapling options

If your Document Centre is equipped with a Finisher, you will see the stapling options; otherwise, stapling options will not be visible. Sets of up to 50 sheets can be stapled. All stapled jobs are delivered to the Main Output Tray. Single pages, or sets of more than 50 sheets will not be stapled.

For additional stapling information refer to the Paper and Stock Chapter, page 13-4.

When using the Document Glass the edge shown will be stapled.

When using the Document Feeder the edge shown will be stapled.

4. Making Copies

Xerox Document Centre Reference Guide Page 4 - 3

More...

Uncollated

The Collated, 1 Staple LEF, 1 Staple SEF, Top Tray and Main Tray options perform in the same manner as the options provided on the Basic Copying Tab (refer to the previous page). Additional output choices include Uncollated, 2 Staples, and No Staples.

More Output Options

Use the Output Options screen to select specific Sort, Staple, and Output Tray preferences for your job.

Any output selection made on the Basic Copy screen will be reflected on the Output Options screen when the More... button is selected.

Select Uncollated if you want your output sorted into stacks of individual pages.

To close the Output Options screen, select Undo, Cancel or Save. Any selections made on this screen will be reflected on the Basic Copy screen.

Page 4 - 4 Xerox Document Centre Reference Guide

More Stapling Options

Stapling is only allowed in the main tray. Select 2 Staples to produce output with staples on the side or across

the top depending on the feed direction of the paper. Select No Staples to produce Collated or Uncollated non-stapled

jobs. Non-stapled jobs can be directed to the Top Output or Main Output Tray.

NOTE

To achieve the best staple location, select the Paper Supply orientation that matches the format of the original document. If the appropriate paper is not detected, the system will prompt you to load the paper. If the job is run without loading the correct paper, a message will display advising you that the staple is not in the optimal position.

4. Making Copies

Xerox Document Centre Reference Guide Page 4 - 5

2 Sided Copy

The 2 Sided Copy selection provides you the option to make oneor two-sided copies from one- or two-sided originals from either the Document Feeder or the Document Glass.

11 Sided: Use this option when your originals are printed on 1 side only and you want single-sided copies.

12 Sided: Use this option when your originals are printed on one side only and you want to produce two-sided copies. For example, if you have two single-sided originals, the image from the first original would be on the first side of the copy and the image of the second original will be on the second side of the copy.

22 Sided: Use this option if your originals are double-sided and you also want double-sided copies.

21 Sided: Use this option when your originals are doublesided, and you want single-sided copies.

Selecting More... displays another screen that offers additional options for making double-sided copies (as discussed on the next page).

NOTE

When either 1 - 2 or 2 - 2 Sided Copy is selected and the original is scanned from the Document Glass, no output copies will be printed until the side 2 image has been scanned.

Page 4 - 6 Xerox Document Centre Reference Guide

More...

The 1 - 1 Sided, 2 - 1 Sided, 1 - 2 Sided and 2 - 2 Sided options perform in the same manner as the options provided on the Basic Copying Tab (refer to the previous page).

Side 2 Rotation

For both the 1 - 2 and 2 - 2 Rotate Side 2 selections, the second image is rotated 180 degrees so that the copy reads in a “head to toe” manner, similar to a calendar-type orientation.

4. Making Copies

1-2 Rotate Side 2 2-2 Rotate Side 2

The Document Centre can rotate images except 11 x 17 inches. If you want to rotate this size, set the reduction options to 97% or increase Border Erase to 0.2 inches.

NOTE

Xerox Document Centre Reference Guide Page 4 - 7

When the 1- 2 Sided option is selected and originals are fed SEF onto SEF copy paper, Side 2 rotation should be selected in order to obtain the correct copy orientation. This capability is especially helpful when creating dual stapled sets.

Reduce / Enlarge

The Reduce / Enlarge option provides a variety of reduction and enlargement options to adjust the size of the output image from 25% to 400%.

Originals placed on the Document Glass can be enlarged by as much as 400%. Originals fed through the Document Feeder can be enlarged as much as 200%.

100% produces an image on your copies the same size as the image on your original document.

Auto% proportionally reduces or enlarges the image on your originals based on the size of the original and the size of the selected output paper.

The Auto% selection cannot be used with the Auto Paper selection. If Auto% is selected and then Auto Paper is select ed, a message will appear indicating that the combination cannot be selected and the machine will select a paper tray with the correct size that contains the standard paper type and color.

The next two positions can be customized by the Machine Administrator. In the screen pictured above, the first 2 positions are:

17” 11” (64%) reduces an 11x17 inch sized image to fit on 8.5x11 inch paper.

14” 11” (78%) reduces an 8.5x14 inch sized image to fit on

8.5x11 inch paper. Selecting More... provides two additional reduction and

enlargement options, Normal and Custom, as shown on the next two pages.

Page 4 - 8 Xerox Document Centre Reference Guide

Normal Setting

Select Normal to reduce or enlarge your output image the same proportion percentage in both directions.

The 100% and Auto% provide the same functionality as described on the previous page and are located here for your convenience.

In addition, there are six preset percentages of reduction or enlargement, from 25% to 200%, designed for resizing to common document sizes when copying from the Document Feeder.

Entering numbers from the keypad

When copying from the Document Glass you can make non-preset adjustments as illustrated below:

4. Making Copies

Using the keypad.

If the box does not have a black background, simply touch it and it will change to black.

Then enter a number from the keypad.

Xerox Document Centre Reference Guide Page 4 - 9

Using the scroll buttons

Press the arrows to adjust the reduce/ enlarge percentages in 1% increments.

Custom Setting

Choose Custom to adjust the height (Y) and the width (X) dimensions for reduction or enlargement independently. Your output will NOT be reduced or enlarged proportionally.

100%: Produces an image the same size as your original document. Auto%: When Auto% is used in the Custom Reduce / Enlarge

screen, it automatically reduces or enlarges t he image on your output based on the size of the original and the size of the output stock. It will stretch the original image to fill the output stock, using different percentages in the X and Y directions if necessary.

X 78%, Y 100% preselect: This selection automatically reduces the X dimension of the output to 78% (width). Y remains the same (height) dimension. This selection enables you to reduce an 8.5 x 14 inch SEF original to fill an 8.5 x 11 inch paper. The percentages in this section can be adjusted by your Machine Administrator.

X, Y adjustments: You can also adjust the X and Y dimensions manually in 1% increments by using the scroll arrows. Touch the upper scroll arrow to increase a dimension.

You can also enter a percentage by touching the X: and Y: boxes and entering the percentage from the keypad.

Page 4 - 10 Xerox Document Centre Reference Guide

Paper Supply

This is where you choose the paper tray for your copy job. The trays displayed on the Basic Copying tab are based on priorities set by the Machine Administrator.

When Auto Paper is selected the machine will pick the correct paper for your copy job.

If the Machine Administrator enabled Standard Size Required, the machine may be required to use one of t he following standard sizes with the default type and color: 8.5 x 11 inch, 8 .5 x 14 inch, or 11 x 17 inch.

If Standard Size Required is not active or if the image is not one of the standard sizes, the machine will pick the smallest available size with the default type and color that will accommodate the image.

4. Making Copies

More...

Pressing the More... button displays all paper stocks that are loaded in the machine. The paper size, the orientation, the stock type and the color are shown for each tray. Select a tray by touching the associated line on the display. Refer to page 10-13 for more information on Tray Type.

Xerox Document Centre Reference Guide Page 4 - 11

Image Adjustment Tab

A checked box indicates that the settings have been changed from the default values

Job Review Summaries

To access the Image Adjustment tab, select the More Copy Features tab.

The Image Adjustment Tab provides the following features for fine-tuning the appearance of your finished output.

Image Quality

More Image Quality

Bound Originals

Edge Erase

Original Input

Image Shift

Select any of the buttons to view additional options. A separate screen will appear for each feature. You may set as many features as you choose for each copy job.

The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified from its default setting.

Most feature screens include three buttons to confirm or cancel your choices.

The Undo button resets the current screen to the default values that were set when the screen was opened.

The Cancel button resets the screen and returns to the previous screen.

The Save button saves your choices and returns you to the previous screen.

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Image Quality

Use this feature to enhance the quality of your output.

Original Type

This feature provides a convenient way to enhance the copy quality of your output based on the type of original images you are copying.

The Normal, Text, and Halftone Photo Original Types use Auto I Q® Image Processing to classify each pixel in the image and to apply the appropriate image processing to enhance the copy quality for each type of pixel. The Photo Original Type applies a special contrast setting and screen to the entire scanned page.

Normal - This is the standard setting and is appropriate for the majority of the jobs run on the machine. It is designed to provide high quality copies of originals that contain a mixture of text, graphics, and pictures.

Text - Use this option if your original contains only text or line art. This will result in the sharpest edges for the text and the line art.

Halftone Photo - Use this option if your original is from a magazine or other source that contains high quality lithographic images or continuous tone photographs with text and/or graphics. This setting will produce better pictures, but slightly reduces sharpness for text and line art.

Photo - This option is specifically designed to copy continuous tone photographs or printed halftone originals. Use this option if your original is a photograph or halftone picture without any text or lines. Any text or lines copied in this mode will be less sharp than if you select any of the other Original Types.

4. Making Copies

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Lighten/Darken

Lighten/Darken provides controls to adjust the lightness or darkness of the output.

Use Darken (press the down scroll button) to darken the copy from light originals such as pencil images.

Lighten can be used to lighten a copy when the lower contrast or the Background Suppression On adjustments are not adequate. For

example, use Lighten (press the up scroll button) to copy more details in the dark areas of an original, to suppress the background from colored paper originals, and to eliminate lines resulting from paste-ups, or backside show-through.

Background Suppression

Background Suppression is automatically selected when any Original Type other than Photo is selected. Background Suppression automatically reduces or eliminates the background

from colored paper originals or from newspaper originals. Turn Background Suppression off when you encounter the

following conditions:

Using the Darken adjustment does not produce a satisfactory copy when copying very light originals

The original has a gray or colored border such as a certificate. The machine will incorrectly assume that the border of the document is the background level of the entire original and consequently cause the entire image to appear lighter

To bring out fine detail that was lost due to the dark edge or gutter when using Bound Originals

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More Image Quality

Contrast controls the differences between the image densities

within the copy. Lower contrast settings improve the copy quality of pictures by reproducing more detail in light and dark areas of the original. Higher settings produce more vivid blacks and whites for sharper text and lines but less detail in pictures. Use the scroll buttons to adjust the contrast values.

Sharpness controls the balance between sharp text and moiré (undesirable patterns within the image). Generally, sharpness is used to enhance the copy quality after evaluating the output. Use the scroll buttons to adjust the sharpness values from sharper to softer after you view your output.

4. Making Copies

High sharpness settings provide the sharpest text and lines, but increase the likelihood of moiré.

Screen

This is only available for the Normal, Text, and Halftone Photo Original Types.

The Auto setting is preset at the factory to be on when Normal, Text, or Halftone Photo is selected. It eliminates the risk of blotches or small areas that have a different texture or pattern appearance than the surrounding area, but produces a slightly grainier picture than if Special is used.

The Special selection can be utilized to enhance continuous tone photographs or high frequency halftone images. It is used to create smoother, less grainy output for continuous tone and halftone images, but the risk of blotchy copy quality defects is higher.

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How to use the Image Quality settings

Normal:

This factory default setting accommodates most types of originals. It delivers excellent text and line output.

However: It produces somewhat dark pictures with some detail lost in both light and dark areas.

Halftone Photo: Enhances a picture or graphic if copying originals with text, lines, graphics, and pictures.

However: Sharpness is slightly decreased for text and lines.

Lighten: Reproduces more detail in the darker areas of an original or suppresses the background if you are not satisfied with the output after using Background Suppression.

However: Lighter settings result in lighter and thinner text and lines and lighter solids.

Background Suppression - On:

This factory default setting suppresses the background from originals on colored or gray paper. It can also be used to suppress paste-up lines, pencil marks, backside show-through, or light smudges on originals.

However: Some light original images may not copy well.

Text: Use if copying only text and lines because it provides the sharpest text and line output.

However: It produces high contrast pictures with most details lost in light and dark areas.

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Photo: This setting provides the best copy quality for photographs without any text or graphics.

However: It can be used to copy pictures with text and graphics, but the text and lines will appear less sharp. There is also the risk of moiré when copying halftone pictures.

Darken: Use to copy low density areas such as pencil marks on the original.

However: The darker the setting, the heavier and thicker the text and lines and the darker the solids will appear on your output. There is also a risk of creating a light gray background with the higher settings.

Background Suppression - Off:

Use to copy originals having a colored or gray border. Improves copy quality of light originals if you are dissatisfied with the output after using the Darken adjustment.

However: There is also a risk of creating a light gray background.

How to use the More Image Quality settings

Contrast - High

Higher contrast causes the blacks and whites to appear more vivid and the text to appear sharper.

However: Increasing the contrast will result in darker pictures and less detail in both the lightest and the darkest areas.

Sharpness - Sharp

Increasing sharpness will increase the edge definition of text and lines.

However: The higher the sharpness setting, the more likely moiré will appear on your output.

Screen - Auto: This factory preset is the best mode for most originals and avoids the risk of copy quality blotches on the output.

However: Pictures and solid areas may appear more grainy.

4. Making Copies

Contrast - Low

The lower the setting, the better the pictorial copy quality. There will be more detail in the lightest and darkest areas of the output.

However: Decreasing the contrast reduces the text and line sharpness.

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Sharpness - Soft

The lower the setting, the softer the image will appear. The lower settings reduce or eliminate moiré.

However: The lower the setting, the less edge definition of text and lines.

Screen - Special: This provides smoother and less grainy pictures.

However: There is a higher risk of blotches from certain types of originals.

Bound Originals

This feature is used to copy pages from books or other bound documents onto separate single-sided or double-sided pages. The Machine Administrator can add additional scanning options for the Both Pages selection giving you the choice of scanning left to right or right to left.

To use this feature:

1. Open the Document Glass cover. The cover must remain open during copying.

2. Place the book face down anywhere on the Document Glass, with the bottom edge of the bound document towards the front of the machine.

To avoid skewing the book and therefore the copy, align with the Book Binding Mark on the front edge of the glass.

When an original is placed on the front edge of the glass, any information within 0.25 inches of the bottom edge of an original placed will be deleted on the copy. Most books do not have information within this area. If this is not the case, place the original anywhere on the glass at least 0.25 inches away from the front edge.

To compensate for books having dark borders or edges, refer to page 4-23 for additional information.

3. Select Left Page, Right Page, or Both Pages.

4. If necessary, apply light pressure in the center of the book to flatten it in order to minimize distortion of the image.

5. Press the Start button. Remember, as this is an automatic feature from the glass, the machine will make multiple scans. Do not remove the original until all scans are completed.

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Binding Erase

Binding Erase allows you to reduce the output shadow caused by the center binding of the book. To adjust the amount of Binding Erase, touch the arrow keys to change the amount erased.

For Left Page and Right Page options, the area erased can be adjusted in 0.1 inch increments, up to 1.0 inch.

For the Both Pages option, the erased area can be adjusted in 0.2 inch increments up to 2.0 inches with the erased amounts divided equally between both pages.

Bound Originals and 1 to 2 sided copying

To use this feature with 1 to 2 sided copy, select the 1 to 2 sided copy option, then select Bound Originals. Position your original on the Document Glass as required, select the appropriate page setting in Bound Originals, and press the Start button. Prepare your original to copy the second side, select the appropriate page in Bound Originals to copy and press the Start button again. As soon as the machine processes the second original, it will print the output.

Originals

Right

Left

Features

1 to 2 sided copying Bound Originals

Output

4. Making Copies

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Using Bound Originals with Build Job

Use Build Job to copy individual pages that are distributed throughout the book or individual chapters with minimal button pushing or adjustment of originals.

For Example: Select the following features to copy multiple pages:

Original Input

Right

Both

Left

What to do

1. On the Job Assembly Tab, Select Build Job, then On, then Save.

2. Select 1 to 2 sided copy.

3. Select the desired quantity from the keypad.

4. On the Basic Copy Tab, Select the output paper size and select Auto% to fill the output paper stock.

Output

Select stapled sets, if desired.

5. On the Image Adjustment Tab, select Bound

Originals.

6. Select the page or pages to copy on the Bound Original screen. Press the Start button. Repeat until all the pages have been scanned.

7. Press the Build Job Controls button, then press End Build Job to print your job.

Copying both pages to one side of a Sheet

To print both pages of the book on one output page, do not use the Bound Originals feature. Place your book on the Document Glass as you would a non-bound document (place in upper left corner of Document Glass). If you use Auto% the machine will find your original and make the necessary adjustments to the image to fit it onto a single sheet of paper.

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Edge Erase

This feature allows you to “refresh” the quality of an original that has become frayed at the edges, has punched holes, has staple marks or other extraneous marks.

Border Erase adds equal amounts of white space on all edges of your copies. The default is 0.1 inches. All marks or defects on the border are deleted. Use the scroll buttons to adjust the amount erased.

The Edge Erase option (screen pictured above) allows you to adjust the amount erased for each of the four edges independently. The default is 0.1 inches. Make your selections, using the scroll arrows. Use 0.7 inch on the appropriate edge to erase drill hole marks from your copies.

For both Border Erase and Edge Erase, the range to be erased for each edge can be adjusted in 0.05 inch increments up to 2 .0 inches. The amount to be erased extends across the entire width/height of the page.

4. Making Copies

If producing duplex copies, the left and right erase values will be mirrored for each side. For example:

0.7 in.

Side 1 Side 2

The Print to Edge feature allows images to be printed to the edge of the output stock. It may, however, reduce the ability of the system to clean itself and can cause defects on your output if used excessively.

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0.7 in.

Original Input

This selection allows you the option to program the size of originals or to allow the Document Centre to determine the size automatically.

Auto

Originals scanned, using the Document Feeder Auto is the normal operating mode of the machine and allows the

machine to determine automatically the size of the originals fed through the Document Feeder.

Originals scanned, using the Document Glass When originals are scanned from the Document Glass and you have

selected an auto feature such as Auto Paper, Auto%, or Auto Center, the system will scan the original twice. The first scan is a prescan to determine the size and location of the original, and the second scan is the scan that captures the image.

This is useful if you are scanning an odd-size original from the Document Glass; for example, business cards, receipts, checks, or small billing statements.

NOTE

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Scanning multiple or odd-shape originals using an Auto feature will produce a black area around or between the originals.

Manual Platen Input

Book Binding Guide Mark

The Manual Platen Input feature allows you to specify the dimensions of the document scanning region. There are several dimensions that correspond to common document sizes and orientations.

Select a standard size or use Custom size to manually adjust the scanning dimensions. The adjustment range is 1 x 1 inch to 17 x 11.7 inches.

The originals are assumed to be registered at the left rear corner of the Document Glass.

Use this feature to scan:

originals with dark edges that are difficult for the machine to detect

transparency originals

4. Making Copies

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Bound Originals and Manual Platen Input

You may want to consider combining these features when your bound original has dark edges.

Align the book with the Book Binding Guide Mark on the front of the Document Glass and enter the dimensions for one page of the book. The allowed range is 1 x 1 inch to 8.5 x 11.7 inch. Use the keypad to enter the adjustments. The machine will calculate the total dimensions of the book.

Mixed Size Originals

This feature allows users to input original documents of mixed sizes and produce them as a single copy job. Users can select mixed size output using the Mixed Size Or iginals button or allow the system to automatically determine a common copy size. The default is automatic common copy size.

The originals must all have the same width and must be fed from the Document Feeder. If valid sizes are not s canned, a warning message will appear and the job will be deleted.

NOTE

If the system displays a paper stock error message, the machine’s document size values might require adjustment. Valid document

size sensing is programmable by the Machine Administrator.

Input What to do

If you want the same size output, load your originals, select a paper size and press Auto% on the Basic Copying Tab.

If you want mixed size output, see the procedure on page 4-25.

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Mixed Size Output

To produce mixed size copies you must first tell the system to expect Mixed Size Originals otherwise, the output will be on common size paper. Go to the Image Adjust Tab. On the Original Input screen, select the Mixed Size Originals button.

When mixed size output is desired, any one of these options must also be selected: Auto Paper, Auto%, or Auto Center.

Examples of US document size combinations are as follows:

8.5 x 11-inch (SEF) and 8.5 x 14-inch (SEF)

8.5 x 11-inch (LEF) and 11 x 17-inch (SEF)

Scanning time for one-sided originals is significantly slower than normal when this option is selected. Double-sided documents can be processed with this feature, at no loss in productivity.

Mixed Size Originals cannot be selected if both Auto Paper and 1-2 Sided options are selected.

NOTE

Use Auto Paper to produce the same size output as the original sizes. The copy paper must be the same size and orientation as the originals.

Use Auto% to produce the same size output based on the paper size you select.

4. Making Copies

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Image Shift

This feature allows you to control the position of the image on the output page. There are three selections:

No Shift is the default setting, and makes no adjustment. Auto Center automatically centers the scanned image on the output

paper. To work effectively, the original should be smaller than the selected output paper stock or the image should be reduced.

Margin Shift (screen pictured above) allows you to create a binding edge. The image can be adjusted up or down on the page and/or shifted to the right or left. Use the scroll buttons to adjust the amount of shift.

For Margin Shift, the amount of shift for each edge can be adjusted in 0.1 inch increments up to 2.0 inches in each direction (from top or bottom, from right or left).

Image Shift - Duplex Operation

The Document Centre is capable of shifting the image on the second side of a document. You can mirror the first side or adjust the shift independently. To access this feature, press the Side 2 button.

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Output Format Tab

When you select the Output Format Tab, you will find features that produce different options for the finished output.

The following features are located in Output Format:

The sections that follow in this chapter explain how to use each of these features in more detail.

Transparencies

Booklet Creation

Multi-Up

Covers

Invert Image

4. Making Copies

Xerox Document Centre Reference Guide Page 4 - 27

Transparency Dividers

This feature allows you to create a single set of transparencies with either blank or printed dividers. Use this screen to select the correct transparency and stock trays. Pressing either the Transparency Stock or Divider Stock buttons allows you to select the paper tray that contains the desired stock.

When producing a transparency set, it will always be single-sided on transparency stock and collated with no stapling if dividers are selected.

You can only set the quantity to one when using this feature.

Dividers

You have three options for Transparency Dividers; Off, Blank Dividers, or Imaged Dividers. Any stoc k loa ded in the machine may

be used as a divider as long as its size and orientation matches that of the transparencies.

Off is the initial setting. Dividers will not be produced until you select either Blank or Imaged Dividers.

Blank Dividers places a blank sheet between each transparency.

Imaged Dividers places the same image on the divider sheet as on the transparency.

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Booklet Creation

Use this feature to create multipage booklets from a sequential set of either 1-sided or 2-sided originals. The machine will reduce and correctly position each image to fit on the desired page so that when the page is folded a booklet will be created.

The Machine Administrator can enable an option that produces booklets that read either left to right or right to left.

4. Making Copies

NOTE

You must input your originals LEF and use output paper that has SEF orientation.

Refer to the illustration below to see how to make a booklet.

Step 1 Step 2 Step 3

Document Feeder has Short Edge Feed (SEF) Stock. Long Edge Feed (LEF).

Orientation of Ordered originals

Xerox Document Centre Reference Guide Page 4 - 29

11 x 17 in., 8.5 x 11 in., or 8.5 x 14 in. SEF stock

Fold the output sheet.Ensure that the Paper TrayLoad the originals in the

(Outside back page)

(Inside front page)

(Outside back page)

(Inside front page)

Multi-Up

The Multi-Up feature is ideal for handouts, storyboards, or for archival purposes. Using the Multi-Up feature, you can create documents with up to 36 images for small statement size paper reduced onto 11 x 17 inch paper. The practical limit is 16 for

8.5 x 11 inch paper. To use this feature: Select the button that identifies to the machine

how your original images are oriented. There must be one original for each image.

Select the desired number of Rows and/or Columns, from 1 to 6. The actual number of images is limited by the minimum reduction value (25%) and the selected output stock.

The examples below are typical output that can be produced when using the Multi-Up feature.

12 34

4 originals u sing 2 rows and 2 columns

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12 34

6 originals using 3 rows and 2 columns

Blank

Area

2 originals using 2 rows and 1 column

Covers

This feature allows you to add covers using stock drawn from a different tray than your copies. You can have 1-sided or 2-sided front or back covers, with or without an image.

The Covers section provides the following options:

No Covers will not produce any covers.

Select Front only to create a front cover.

Select Back only to create a back cover.

Selecting Front and Back creates both front and back covers for your job. This selection is required if you are adding covers to booklets.

The Output Cover Images button allows you to select blank, 1sided, 2-sided, or 2-sided with the second side rotated.

The Cover Stock button allows you to select the tray in which you have loaded the cover stock. The cover stock must be at least as large as the stock for the body of the job.

4. Making Copies

If you create 1-sided covers with images, the machine uses the first image and last image of your original set as the cover images.

Notes about 2-sided covers

If you have an odd number of originals and you want a blank page on the back cover, you must add a blank page to your original set.

Otherwise, the last two images of your odd number of originals will be printed on the back cover. A b lank page will be inserted between the back cover images and the body of the document.

Xerox Document Centre Reference Guide Page 4 - 31

Output Cover Images

Select this option in order to print images on one or both sides of your covers.

Select Blank Cover if you want covers without images.

Select 1 Sided covers to place the first original submitted in the job as the front cover image, and the last image as the image on the inside back cover of your document.

Select 2 Sided covers to place the first two images of your original set on the front and back side of the cover. The back cover will be based on the last two images in the job.

Select 2 Sided Rotate side 2 to rotate the second side 180 degrees.

NOTE

To produce one-sided covers with the back image on the outside of the booklet, select 2-sided covers and insert a blank page in the set of originals at the location to be left blank.

Cover Stock

Select Cover Stock to select the paper tray with the desired stock. The orientation of the selected cover stock must be the same as the body of your copy job.

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Invert Image

This feature allows you to make Mirror Image or Negative Image copies of your original documents.

Mirror Image

As illustrated below, this option changes the direction of the original image creating a mirror of the original. This option is primarily used to transpose the position of a graphic.

4. Making Copies

Negative Image

Some originals have a dark background and white text. Using Negative Image on these originals can save on dry ink consumption. This option will create copies that are the opposite of the original document as illustrated below.

Xerox Document Centre Reference Guide Page 4 - 33

Job Assembly Tab

Use the Job Assembly tab to combine multiple documents into a single job, produce a sample set of a job before printing large quantities or storing the programming of up to 10 jobs. These features include the following:

Build Job

Sample Set

Stored Programming

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Build Job

Build Job enables you to combine multiple, individually

programmed job segments from either the Document Glass or the Document Feeder into a single copy job.

You can feed more than the maximum number of originals through the Document Feeder by splitting the job into multiple segments or by adding inserts to a large job. For more options see Build Job Controls on page 4-36.

Quantity, stapling, and collation options can be adjusted at any time, and will assume the values of the last job segment.

4. Making Copies

NOTE

Xerox Document Centre Reference Guide Page 4 - 35

The recommended limits of Build Job are 100 individual job segments and 1000 8.5 x 11 inch images with 5% area coverage. If these limits are exceeded, your job may be deleted.

Build Job Controls

Aft er the final segment is s canned, press the End Build Job button to accept the programming. The entire job will be printed and Build Job will automatically deselect.

Use Sample Last Segment to see a proof of the last segment you just scanned. The copy will go to the default output tray. If you are satisfied with the sample you can continue programming your job.

Use Delete Last Segment to delete the last segment that was just scanned. You can continue programming your job.

Use Cancel Sample Printing to halt a sample print job that is currently running. This option can save paper and time by stopping the sample printing of a large s egment. You can then reprogram and rescan the segment.

Use Delete All Segments to delete the current job and return to the main Build Job screen.

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Sample Set

Use this feature to review your output to ensure that it is exactly what you expect before printing a large quantity.

Sample Set will print out one complete set, and then place the remaining job on hold in the Job Queue.

Access the job queue by pressing the Job Status button, then touch your job on the screen to access an additional screen. If the output is acceptable, press Release and the programmed number of sets will be produced. If the output is not acceptable, press Delete to delete the job from the queue. Reprogram and rescan the entire job.

4. Making Copies

Xerox Document Centre Reference Guide Page 4 - 37

Stored Programming

This feature allows you to program up to 10 programming sequences. This feature is helpful to store commonly used selections or combinations of selections such as Edge Erase and Bound Originals.

To use this feature, use the up and down scroll buttons on the scrolling list to select the desired storage location, then press a function button - Store or Recall Programming.

Use the Store Programming feature to store the current programming selection. A confirmation message will ask you if you want to overwrite the existing programming in that location. If you choose to overwrite, the new programming will be stored in that location.

Every time you use this, a confirmation message will be displayed. Use the Recall Programming feature to retrieve past programming

that has been stored in a selected location. First, select a Job Number, then press the Recall Programming button. The recalled programming will overwrite the current copy programming. After being recalled, the selections can be modified further.

Check your programming values when applying stored programming values to a Build Job segment. Some stored programming, such as Multi-Up, cannot be recalled in the middle of a Build Job segment.

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5. Fax (Optional Feature)

The Facsimile (Fax) feature is optional on the Document Centre. If installed, it connects a networked Document Centre to a server

running a network fax solution. The Network Fax software manages the transmission of files created by the Document Centre and receipt of incoming fax files to be printed on the Document Centre.

Coupling the Document Centre’s rapid 1 or 2-sided scanning capability with an enterprise-wide Network Fax software solution, will provide your organization a great deal of power to meet your productivity needs.

Your Network Fax documentation will contain detailed information about configuring the Fax hardware and software to receive and route incoming faxes, access on-line telephone listings or other specialized features.

Feature)

5. Fax (Optional

Originals

Scanned

Xerox Document Centre Reference GuidePage 5 - 1

Incoming or Outgoing Faxes

Telephone

Network

Fax Server

Setting Up a Network Fax

The person responsible for installing the Document Centre to a network should follow these steps to set up the faxing solution.

1. There are special software and hardware components required to enable the Network fax solution. You may need:

A server for the Network Fax software. If you are using an existing server with Network Fax software, use the Network Fax documentation to add the Document Centre to your existing Fax network.

Specialized hardware and software installed at the Document Centre. Contact Xerox to ensure your machine meets the minimum requirements and to make any required upgrades to your machine.

2. Enable the Faxing option on the Document Centre. A Xerox technician will install any required hardware or

software on your Document Centre to enable the Faxing option.

3. Setup the Document Centre Fax Repository settings at the Document Centre. Refer to the next page for more information.

Originals Faxed from the Document Centre are scanned and saved to a location on the server. The fax software watches this directory and faxes any files it finds to the specified destination.

The identification of this repository location is part of the fax component software setup. The same location must be entered into the Document Centre so the machine will route a faxed job to the correct location.

4. Installation is complete.

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Fax Repository Setups

The Fax Repository is the location on the server where faxes that are processed by the Document Centre are stored until they can be sent to the final destination using the Network Fax software.

Feature)

5. Fax (Optional

Use Internet Services Fax Repository Setup screens to identify the path from the Document Centre to the location on the server where the Network Fax software will find fax jobs to send. Fax setup screens are used by the individual responsible for maintaining the network aspects of the faxing function. Refer to the System Administration Guide for more details.

Xerox Document Centre Reference GuidePage 5 - 3

5. Fax (Optional

Fax Network Service Login

Access to the fax features can be restricted by the System Administrator. This provides security and tracking o f fax documents. Restriction levels include Network Access, Gu e st Access, or both.

If Network Service Login is required you will be presented with a Login Required screen.

Authenticated Access requires a Network Login Name and Password.

Guest Access requires a passcode which can be provided by the System Administrator.

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Login - Authentication Access

Using the touch screen

1. Select Authentication Access. You will be presented with a keyboard on the User Interface.

2. Enter your Login Name. Press the enter button.

3. Enter your Password. Press the enter button.

The system will attempt to validate the login information through the network server. If the account information is authenticated the restriction will be released and the Fax tab can be selected.

Feature)

5. Fax (Optional

NOTE

The system will allow 5 attempts to validate login name and password. If any of the information is incorrect on the last attempt, you will be notified on the local user interface and all users will be locked out of all services offering authentication for a period of 5 minutes.

Logout

To Log off, press the Access button to the right of the screen, and then press the Logout button.

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5. Fax (Optional

Login - Guest Access

Using the keypad on the user interface:

1. Enter the passcode (maximum of nine digits).

2. Press the enter button. The system will attempt to validate the login information. If the

passcode is authenticated the restriction will be released and the Fax tab can be selected.

NOTE

Logoff

To Log off, press the Access button to the right of the screen, and then press the Logout button.

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Getting to the Fax Feature

When Fax has been installed on the Document Centre the Fax button will be available on the right hand side of the Touch Screen of the Features Pathway.

Access to the fax features can be restricted. When authentication is enabled, users will be required to login.

Feature Screen displayed after originals are loaded and the Fax button is pressed.

Features button If you cannot see the copy, Fax or

Scan selection, press this button

Feature)

5. Fax (Optional

Telephone number appears here

Xerox Document Centre Reference GuidePage 5 - 7

Select 1 or 2-sided originals

Use the keypad to enter telephone numbers

5. Fax (Optional

Sending a Fax

1. Load your originals. If using the Document Feeder, load face up. The Document

Centre has an image rotation feature that enables you to feed originals Long Edge Feed even if the destination Fax can only print Short Edge Feed.

2. Press the Fax button to display the Fax screen.

3. If Faxing 2-sided originals, touch the 2-sided button.

4. Enter the fax number using the numeric keypad. To send a fax to more than one number, press the Add to Send

list button then enter the next telephone number. Repeat until all the numbers have been added.

Press the Send List button to view the list of destination phone numbers.

You can also use the Phone List to add preprogrammed numbers to the Send List. Refer to page 5-13.

Use the Dial Pause button on the control panel to add a pause between characters if necessary.

Add other Dialing Characters as necessary. Refer to page 5-10.

5. Press Start. The Document Centre will scan the originals and store the

electronic files in the Fax Respository. Confirmation Sheets and Transmission sheets. If enabled by

your Machine Administrator, the machine will print a Confirmation Sheet when the job is successfully transferred to the Fax respository. When the job is received by the distant station and the Network Fax software has enabled transmission reports, a transmission report will be printed.

6. Remove your original documents.

Page 5 - 8 Xerox Document Centre Reference Guide

Basic Faxing Screen

The most commonly used faxing features can be found on the Basic Faxing Tab.

Dialing Options

The Dialing Options area contains a window where the telephone number entered is displayed. Once it is displayed you can add it to a list of destination telephone numbers, add a special character, or access a list of up to 30 stored telephone numbers.

Add to Send List/Send List Selection:

The Document Centre allows you to send a fax to multiple locations. To send a Fax to multiple locations, you simply have to build a list of destination telephone numbers. This list is known as the Send List.

Feature)

5. Fax (Optional

To add a number to the send list, simply enter the number using the keypad or the Phone List and press the Add to Send List button. You can also access stored numbers by pressing the Phone List.

The number on the Send List button will change indicating how many telephone numbers currently reside in the send list.

If you press the Send List button, you can view and delete telephone numbers.

Xerox Document Centre Reference GuidePage 5 - 9

5. Fax (Optional

Dialing Characters

Dialing characters are special characters that provide a unique capability when dialing through a telephone network or to a specific fax machine. Depending on the setup of the telephone and communication lines, some or all of the following characters may be needed.

Dial Pause [,]

This character provides a 3 second pause in dialing. This pause gives the Document Centre time to switch from an inside line to an outside line during automatic dialing.

For additional pause time, add multiple pause c haracters. However, do not add pauses unless a delay is expected. If using charge code numbers, enter a pause after the fax number, but before the charge code numbers, to ensure that the telephone line is ready to accept the numbers.

Dial Pause [,] is also available as a button on the keypad.

Long Pause [I]

This character provides a 5 second pause in dialing. This pause is used if you normally have a long wait for a dial tone.

Page 5 - 10 Xerox Document Centre Reference Guide

Xerox 470, ST, 490, 460, 480 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table Of Contents

1. Safety Notes

Symbology

Electrical Safety

Emergency Power Off

Ozone Information

Laser Safety

Operational Safety

Safety Extra Low Voltage Approval

2. Start Here

Terms and Typeface

Typefaces

Information Sources

At the Machine

At the Workstation (for ST Models)

Used by the Machine Administrator

Frequently Asked Questions

3. Product Overview

Hardware Component Diagram

Document Feeder and Scanner

Document Glass

Paper Trays (Trays 1 - 4)

Setting Up Paper Trays

Auto Tray Switching

Bypass Tray (Tray 5)

High Capacity Feeder (Tray 6)

User Interface

Touch Screen

Finisher

Offsetting Catch Tray

Convenience Stapler

4. Making Copies

Basic Copying Tab

Output

2 Sided Copy

Reduce / Enlarge

Paper Supply

Image Adjustment Tab

Image Quality

More Image Quality

Bound Originals

Edge Erase

Original Input

Image Shift

Output Format Tab

Transparency Dividers

Booklet Creation

Multi-Up

Covers

Invert Image

Job Assembly Tab

Build Job

Build Job Controls

Sample Set

Stored Programming

5. Fax (Optional Feature)

Setting Up a Network Fax

Fax Repository Setups

Fax Network Service Login

Login - Authentication Access

Login - Guest Access

Getting to the Fax Feature

Sending a Fax

Basic Faxing Screen

Dialing Options

Dialing Characters