Xerox 4595 User Guide

Version 1.2

January 2008

Xerox 4595 Copier/Printer

User

Guide

‘

Xerox Corporation Global Knowledge & Language Services 800 Phillips Road Building 218 Webster, New York 14580

©Copyright 2008 by Xerox Corporation. All Rights Reserved. Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs that are displayed on the screen such as styles, templates, icons, screen displays, looks, etc. Xerox® and all Xerox product names and product numbers mentioned in this publication are trademarks of XEROX CORPORATION. Other company brands and product names may be trademarks or registered trademarks of the respective companies and are also acknowledged.

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server are either trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Novell, NetWare, IntranetWare and NDS are registered trademarks of Novell, Inc. in the United States and other countries. Adobe, Acrobat, PostScript, PostScript3, and PostScript Logo are trademarks of Adobe Systems Incorporated. Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard Corporation. All product/brand names are trademarks or registered trademarks of the respective holders.

The following software configuration was used to create this guide: Controller + PS ROM 1.2026 / IOT ROM: 17.14.0

1. Product overview 1-1

Related information sources . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Customer documentation updates . . . . . . . . . . . . . . . . . . . . . . 1-1

Machine components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Assigning a feature to Custom Buttons. . . . . . . . . . . . 1-12

Customizing the All Services Screen . . . . . . . . . . . . . 1-12

Changing feature screen. . . . . . . . . . . . . . . . . . . . . . . 1-13

Power on/off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

About the circuit breaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Power Saver Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

2. Copy 2-1

Copy Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Step 4 Start the Copy Job . . . . . . . . . . . . . . . . . . . . . . . 2-7

Step 5 Confirm the Copy Job in the Job Status . . . . . . 2-8

Cancel the Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Change the copy quantity. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Interrupt the copy job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Save Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Document List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Basic Copying tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

2 Sided (Making 2 sided Copies) . . . . . . . . . . . . . . . . 2-23

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-24

Image Quality tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Original Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26

Auto Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28

Scan Options tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29

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Bound Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29

2 Sided Book Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35

Edge Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Image Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-41

Mirror Image/Negative Image . . . . . . . . . . . . . . . . . . . 2-46

Original Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-47

Output Format tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-48

Booklet Creation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-49

Covers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-53

Transparency Separators . . . . . . . . . . . . . . . . . . . . . . 2-56

Multiple-Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-57

Poster . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-59

Repeat Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60

Annotation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-62

Watermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-73

Tab Margin Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-76

Output Orientation. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-77

Folding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-78

Preset Repeat Image . . . . . . . . . . . . . . . . . . . . . . . . . 2-79

2 Sided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-80

Finishing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-80

Job Assembly tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-84

Build Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-84

Sample Set Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-88

Large Volume Document . . . . . . . . . . . . . . . . . . . . . . 2-90

Form Overlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-91

Delete Outside/Delete Inside . . . . . . . . . . . . . . . . . . . 2-92

3. Scan 3-1

Scan procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Cancel the Scan Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Keyboard. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Sender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Recipient Name/Email Address . . . . . . . . . . . . . . . . . 3-15

From . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18

Change . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

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From . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Message Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20

Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Document List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Job Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Scan to FTP/SMB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Transfer Protocol. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Specify a Forwarding Destination . . . . . . . . . . . . . . . . 3-27

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

2 Sided Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Original Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Basic Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Lighten/Darken . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29

Output Color (optional Color Scanner Kit only). . . . . . 3-29

2 Sided Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Original Type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Sharpness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-35

Auto Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Photographic Scanning (optional Color Scanning

Kit only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36

Lighten/Darken/Contrast (optional Color Scanning

Kit only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37

Background Suppression (optional Color Scanning

Kit only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37

Scan Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38

2 Sided Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-39

Book Scanning Bound Originals . . . . . . . . . . . . . . . . . 3-39

Scan Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41

Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42

Edge Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44

Reduce/Enlarge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46

Output Format. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47

Image Compression (optional Color Scanning

Kit only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47

Split Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48

File Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48

Document Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-49

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File Name Conflict. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-50

Reply To . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-51

Read Status (MDN). . . . . . . . . . . . . . . . . . . . . . . . . . . 3-52

4. Mailbox Management 4-1

Check Mailbox Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Select Copy & Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Check/Select Copy & Print Jobs Documents . . . . . . . . . . . . . . 4-6

Delete Copy & Print Jobs Documents . . . . . . . . . . . . . . . . . . . 4-7

Copy/Move Copy & Print Documents . . . . . . . . . . . . . . . . . . . . 4-8

Copy to Mailbox-Document List screen . . . . . . . . . . . 4-11

Move to Mailbox-Document List screen . . . . . . . . . . . 4-13

Edit Copy & Print Documents . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Mailbox - Insert Separators Screen . . . . . . . . . . . . . . 4-17

Mailbox - Chapter Start + Insert screen . . . . . . . . . . . 4-18

Mailbox - Insert Document Screen . . . . . . . . . . . . . . . 4-19

Merge/Batch Print Copy & Print Documents. . . . . . . . . . . . . . 4-20

Finishing - Hole Punching Screen. . . . . . . . . . . . . . . . 4-25

Front Cover Quantity. . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Stamp Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-28

Stamp - Position Screen . . . . . . . . . . . . . . . . . . . . . . . 4-29

Date Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30

Date - Position Screen . . . . . . . . . . . . . . . . . . . . . . . . 4-31

Page Number Screen . . . . . . . . . . . . . . . . . . . . . . . . . 4-32

Page Number - Total Pages (N) Screen . . . . . . . . . . . 4-33

Page Number - Print On Screen . . . . . . . . . . . . . . . . . 4-34

Watermark - Text Screen . . . . . . . . . . . . . . . . . . . . . . 4-36

Watermark - Text Effect Screen . . . . . . . . . . . . . . . . . 4-37

Printing Copy & Print Job Documents . . . . . . . . . . . . . . . . . . 4-39

Document Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40

Sample Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40

Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Save and Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-41

Finishing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-42

Covers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45

Folding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-47

2 Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-49

Adjust Image Shift. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50

Booklet Creation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-51

Annotation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-53

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Watermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-61

Sending Print Jobs to a Mailbox using the PCL Print Driver. . 4-65

Select a Scan & Other Jobs Mailbox . . . . . . . . . . . . . . . . . . . 4-67

Check/Select Scan & Other Jobs Documents . . . . . . . . . . . . 4-68

Delete Documents in the Scan & Other Jobs Mailbox . . . . . . 4-69

Check Scan & Other Jobs Documents . . . . . . . . . . . . . . . . . . 4-70

Change the Document Name . . . . . . . . . . . . . . . . . . . 4-71

Configure/Start a Job Flow . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-72

Create a Job Flow. . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-72

About Job Flow Restrictions . . . . . . . . . . . . . . . . . . . . 4-77

5. Job Flow 5-1

Job Flow Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Job Flow List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Confirming/Changing Job Flow. . . . . . . . . . . . . . . . . . . . . . . . . 5-4

6. Stored Programming 6-1

Stored Programming Overview . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Registering/Deleting/Renaming Stored Programs . . . . . . . . . . 6-1

Registering a Stored Program. . . . . . . . . . . . . . . . . . . . 6-2

Registering Stored Program (Build Job) . . . . . . . . . . . . 6-4

Deleting Stored Programs. . . . . . . . . . . . . . . . . . . . . . . 6-5

Naming/Renaming a Stored Program. . . . . . . . . . . . . . 6-6

Calling a Stored Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

7. Paper and Other Media 7-1

Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Normal Paper (Printable Paper) . . . . . . . . . . . . . . . . . . 7-1

Load paper in the trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Load tab paper in trays 3 and 4 . . . . . . . . . . . . . . . . . 7-10

Load tab paper in Tray 5 (Bypass) . . . . . . . . . . . . . . . 7-11

Load tab paper in Tray 8 (Post-process inserter) . . . . 7-12

Change the paper size in trays. . . . . . . . . . . . . . . . . . . . . . . . 7-13

Change/confirm the tray settings . . . . . . . . . . . . . . . . . . . . . . 7-18

Copy/print on tabs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-27

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8. Job Status 8-1

Job Status Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1

Checking Current/Pending Jobs . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Checking Completed Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3

When jobs are not completed correctly. . . . . . . . . . . . . 8-4

Printing and Deleting Stored Documents . . . . . . . . . . . . . . . . . 8-4

When You Select Delete . . . . . . . . . . . . . . . . . . . . . . . . 8-6

When You Select Print . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

When You Select Delete . . . . . . . . . . . . . . . . . . . . . . . . 8-9

When You Select Print . . . . . . . . . . . . . . . . . . . . . . . . 8-10

When You Select Delete . . . . . . . . . . . . . . . . . . . . . . . 8-11

When You Select Print . . . . . . . . . . . . . . . . . . . . . . . . 8-12

When You Select Delete . . . . . . . . . . . . . . . . . . . . . . . 8-14

When You Select Print . . . . . . . . . . . . . . . . . . . . . . . . 8-15

9. Machine Status 9-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Machine Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Machine Configuration Screen . . . . . . . . . . . . . . . . . . . 9-3

Software Version Screen . . . . . . . . . . . . . . . . . . . . . . . 9-4

Retrieve Programming . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-9

Store/Delete Programming . . . . . . . . . . . . . . . . . . . . . 9-10

Default Programming . . . . . . . . . . . . . . . . . . . . . . . . . 9-11

Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Billing Meter/Print Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12

Job Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-18

Copy Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 9-19

Print Mode Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . 9-20

Scan Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 9-21

Mailbox List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-22

Job Counter Report. . . . . . . . . . . . . . . . . . . . . . . . . . . 9-23

Auditron Administration . . . . . . . . . . . . . . . . . . . . . . . . 9-23

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-27

Faults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-28

Xerox 4595 Copier/Printer User Guide

Table of contents

10. Maintenance 10-1

Replacing Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-1

D Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8

D2 Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11

Cleaning the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-17

11. Problem Solving 11-1

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-1

Machine Trouble . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Image Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-9

Trouble during Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-15

Trouble during Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-20

Trouble during Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-24

Error Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-30

Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-47

Paper jams at lever 1a and knob 1c . . . . . . . . . . . . . 11-60

Paper jams at lever 1d . . . . . . . . . . . . . . . . . . . . . . . 11-61

Paper jams at lever 1b . . . . . . . . . . . . . . . . . . . . . . . 11-62

Paper jams at lever 3b and 3d . . . . . . . . . . . . . . . . . 11-63

Paper jams at lever 3e and knob 3c . . . . . . . . . . . . . 11-65

Paper jams at lever 3g and knob 3f . . . . . . . . . . . . . 11-66

Paper jams at lever 4b and knob 3a . . . . . . . . . . . . . 11-67

Paper jams at lever 2a and knob 3a . . . . . . . . . . . . . 11-68

Paper jams at lever 2b and knob 2c . . . . . . . . . . . . . 11-69

Paper jams at knob 2c, levers 2e/2f and tri-fold

output tray 2d. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-70

Paper jams at tri-fold output tray 2d and lever 2g. . . 11-71

Paper jams at unit 4 and knob 4a . . . . . . . . . . . . . . . 11-72

Paper jams at output tray . . . . . . . . . . . . . . . . . . . . . 11-74

Paper jams at finisher tray . . . . . . . . . . . . . . . . . . . . 11-74

Paper jams at booklet output tray . . . . . . . . . . . . . . . 11-75

Paper jams in Lower Left Cover . . . . . . . . . . . . . . . . 11-76

Paper jams at lever 1a and Knob 1c. . . . . . . . . . . . . 11-77

Paper jams at lever 1b . . . . . . . . . . . . . . . . . . . . . . . 11-78

Paper jams at lever 1d . . . . . . . . . . . . . . . . . . . . . . . 11-79

Document Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-80

Document jams at cover . . . . . . . . . . . . . . . . . . . . . . 11-80

Document jams at output area . . . . . . . . . . . . . . . . . 11-83

Stapler Faults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-84

D Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-85

D2 Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-87

Xerox 4595 Copier/Printer User Guide

vii

Table of contents

Solving Curled Output. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-91

Mode and function of De-curl button. . . . . . . . . . . . . 11-92

12. Specifications 12-1

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-1

Printable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-14

Using PDF Direct Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-16

PCL Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-18

HP-GL/2 Emulation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-18

List of Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-19

Cautions and Limitations . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-20

Simple Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-22

13. Safety Information and Notices 13-1

Safety notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-1

Laser safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3

Safety standards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-4

Maintenance safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5

Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5

Ozone safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-6

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7

FCC in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7

In Canada (ICES-003) . . . . . . . . . . . . . . . . . . . . . . . . 13-7

Regulatory information for RFID . . . . . . . . . . . . . . . . . 13-7

Regulatory information for RFID (US). . . . . . . . . . . . . 13-8

Safety extra low voltage approval. . . . . . . . . . . . . . . . . . . . . . 13-8

Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-9

It’s illegal... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-10

Environmental notices for the USA . . . . . . . . . . . . . . . . . . . . 13-14

Product recycling and disposal. . . . . . . . . . . . . . . . . . . . . . . 13-15

viii

Xerox 4595 Copier/Printer User Guide

1. Product overview

KEY POINT: The screens shown in this guide may or may not

reflect the screens displayed on your 4595 Copier/Printer system. The screens vary from system to system and from marketplace to marketplace. Therefore, the screens in this guide

are a representation of the type of screens that may be seen on

your particular system.

Related information sources

The following resources are available for more information:

• Getting Star ted Guide: This guide gives basic information for

copy/print/scan jobs, clearing paper jams, daily care, and safety information.

• System Administrator Guide: System Administrators use

this guide to set up the machine defaults/settings and the network environment.

• PostScript User Guide: This guide provides information for

installing print driver, configuring the printer environment, and other information related to the CentreWare Utilities CD-ROM.

Customer documentation updates

You can get the latest customer documentation and information for

your product by going to www.xerox.com

following:

• Enter your product number (e.g., 4110, 4595) in the Search

field and select Search.

• Select the Support & Drivers

options to locate your specific printer.

Be sure to periodically check www.xerox.com

information for your product.

and doing one of the

link and then use the search

for the latest

Xerox 4595 Copier/Printer User Guide

1-1

1. Product overview

Machine components

WARNING: To prevent personal injury, do not touch any labeled

area that indicates High Temperature.

1 2

12a

12b

1-2

Xerox 4595 Copier/Printer User Guide

1. Product overview

No. Component Function

1 DADF Duplex Automatic Document Feeder

2 Document cover Holds a document in place on the document glass.

3 Control Panel The Control Panel consists of the Touch Screen, Pathway buttons, Feature

buttons and Numeric keypad. Refer to “Control Panel” on page 1-9.

4 Document glass Place a document here in order to copy it.

5 Power switch Switches on/off the machine power.

6 Front cover Open this cover to clear paper jams and to replace the waste toner bottles.

7 Left Cover Open this cover to replace the toner cartridge.

8 Tray 1, 2, 3, 4 Contains the media used for copy or print output.

9 Locking casters Locks the wheels of the machine. Lock these casters after moving the

machine to its installation site.

10 Bottom left cover Open this cover to remove paper jams.

11 Front cover for the

optional Trays 6 and 7

12a Tray 6, 7 (optional

HCF)

12b Tray 6 (optional

OHCF)

13 Tray 5 (Bypass) Load nonstandard paper, such as heavy stock or other special media, that

Open this cover to access the bottom left cover.This cover and the trays 6 and 7 are part of the optional High Capacity Feeder (HCF).

Contains the media used for copy or print output.

Alternative to the 2-drawer HCF, the optional Oversized High Capacity Feeder (OHCF) feeds oversized stock up to 13 x 19 in/SRA3 paper.

cannot be loaded in trays 1-4.

Xerox 4595 Copier/Printer User Guide

1-3

1. Product overview

1-4

Xerox 4595 Copier/Printer User Guide

1. Product overview

No. Component Function

14 Left cover Open to access the top cover and to remove paper jams.

15 Front cover Open to remove paper jams.

16 Confirmation indicator This lights when a document is loaded correctly.

17 Document guides Use these guides to align the edges of the document.

18 Document feeder tray Load documents here.

19 Document output tray Retrieve scanned documents here.

20 Document Stopper Holds large document, such as 11 x 17 in./A3, in place. When not in use,

position it upward.

21 Waste toner container

cover

22 Waste toner container Collects used toner.

23 Fuser Fuses the printed image on the paper.

24 Lever Use in order to pull out the transfer module.

25 Transfer module Copies the image from the drum to the paper. Open this to remove

26 Toner cartridge Provides toner for laying down the image on the paper.

Open this cover when removing the waste toner bottle.

The Fuser is extremely hot and will cause injury if jam clearing instructions are not followed.

paper jams.

Xerox 4595 Copier/Printer User Guide

1-5

1. Product overview

D Finisher

3839

1-6

Xerox 4595 Copier/Printer User Guide

No. Component Function

1. Product overview

27 Post-process inserter

(Cover/Transparency separator tray) / Tray 8

28 Decurl button For lighter weight paper especially, press this button to decurl the output.

29 Output tray Copies are delivered here when specific output features are selected,

30 Finisher tray Receives copies when you select stapled, punched, and Z-folded copies.

31 Booklet output tray Receives copies when you select Bi-Fold or Bi-Fold + Stapling.

32 Booklet output tray button Press this button to deliver and retrieve booklets from the output area.

33 Right cover Open to clear paper jams, replace staples, clear jammed staples, or

34 Staple cartridges for

booklet

35 Staple cartridge Contains staples; remove this cartridge to replace staples and clear

36 Punch scrap container Collects the scraps from the puncher. Open to remove the scraps.

37 Tri-Fold output tray

(optional)

38 Tri-Fold output tray button Press this button to open tri-Fold output tray.

Load paper for cover or transparency separators. Paper loaded here is not used for copying.

such as Automatic sorting, Collated, Uncollated, or Normal.

remove the scraps from the puncher.

There are two staple cartridge for booklet. Remove this cartridge to replace staples and clear staple jams.

staple jams.

Receives copies when you select Tri-Fold In or Tri-Fold out.

39 Left cover. Open this cover to access the machine and to clear paper jams.

40 Staple cartridge storage

space

Staple cartridge for replacement can be stored (D Finisher only).

NOTE 1:Throughout this guide, Finish er D, Bookl et Finis her D, or Finisher D2 may be referred to simply as the Finisher.

NOTE 2:Throughout this guide, the Duplex Automatic Document Feeder is abbreviated as “Document Feeder” or “DADF.”

Xerox 4595 Copier/Printer User Guide

1-7

1. Product overview

D2 Finisher

No. Component Function

41 Staple cartridge Contains staples; remove this cartridge to replace staples and clear

staple jams.

42 Staple waste container Container for staple waste; remove this cartridge when full (D2 Finisher

only).

43 Right cover Open to clear paper jams, replace staples, clear jammed staples, or

remove the scraps from the puncher.

44 Post-process inserter

(Cover/Transparency separator tray) / Tray 8

Load paper for cover or transparency separators. Paper loaded here is not used for copying.

1-8

Xerox 4595 Copier/Printer User Guide

Control Panel

1. Product overview

The Control Panel consists of the Touch Screen, Pathway buttons, Feature buttons, and Numeric Keypad. The following describes the names and functions of components on the control panel.

International Control Panel (no words)

Touch Screen

Numeric Keypad

Pathway buttons

Control Panel with wor ds

Feature buttons

Xerox 4595 Copier/Printer User Guide

1-9

1. Product overview

Component Function

Touch Screen Allows selections to be made simply by touching

a button on the screen.

Numeric Keypad Press these buttons to enter the number of

copies, passwords, and other numerical values.

Pathway buttons 1 Online indicator: This lights when data is

transmitting from this machine or when it is receiving data from a client.

2 Job Status: Press this button to confirm or

cancel currently running jobs or completed or to confirm or print saved documents.

3 Review: Press this button to open the

Review screen in order to check the status of copy and scan features whose settings have changed from the defaults. You can also check the destination information for sending e-mail.

4 Machine Status: Press this button to check

the machine status, meters, and the state of consumables and print reports.

5 All Services: Displays the main menu

screen.

6 Custom Buttons 1, 2, 3: Use for these

buttons to access the copy feature or other customized feature.

7 Job in Memory indicator: This indicator lights

when data is stored in the machine's memory.

1-10

Xerox 4595 Copier/Printer User Guide

1. Product overview

Component Function

Feature buttons 1 Log In/Out: This button is used by the

System Administrator to log into the System Administration mode or Login Setup/Auditron

Administration mode.

2 Power Saver: Lights when the machine is in

the Power Saver mode. To cancel the Power Saver mode, press this button.

3 Clear All: Press this button to clear all the

programming and return the machine to its defaults.

4 Stop: Press this button to stop the current

copy job or communications.

5 Start: Press this button to start the copy

process.

6 Interrupt: Pressing this button interrupts the

print or copy process to give another job higher priority; the Interrupt indicator lights. Press the button after the job is completed to resume the previous operation.

Xerox 4595 Copier/Printer User Guide

1-11

1. Product overview

Customizing the Control Panel

You can customize the Custom buttons and items on the All Services screen.

Assigning a feature to Custom Buttons

By assigning a feature to Custom buttons (Copy, Custom 2, and Custom 3), you can switch to that feature without returning to the All Services screen. The factory default settings for these

buttons are, Copy for the 1st button, and none for the 2nd and 3rd

buttons.

For the procedure to assign features, refer to “Screen Defaults” in

the System Administration Guide or ask your System

Administrator to make the changes for you.

Attach the labels included in this product when you have changed the assignment. If you have used a feature for which no label is provided, use a blank label and write down the feature using a permanent marker and attach it to the appropriate Custom button.

Customizing the All Services Screen

You can customize the types of features and the location of

buttons on the All Servi ces screen. The following illustration

shows the factory default settings.

For the procedure to assign features, refer to “Screen Defaults” in

the System Administration Guide or ask your System

Administrator to make the changes for you.

NOTE: When the feature is not available the button wil l not be displayed. Also, if the feature is unavailable due to hardware problems, the button will be grayed out.

1-12

Xerox 4595 Copier/Printer User Guide

Power on/off

1. Product overview

Changing feature screen

You can customize the setting screen for the following features on

the All Services screen.

• Copy

•E-mail

• Scan to Mailbox

• Scan to FTP/SMB

For how to change settings, refer to “Copy Mode Settings” and

“Scan Mode Settings” in the System Administration Guide.

WARNING: Never touch a labeled area indicating High

Temperature. Contact can lead to burns.

Switch on the power before operating the machine. After the power is on, the machine will take about 5 minutes to warm up before you can start making copies. Turn the machine off at the end of the day or when it is not in use for a long period of time. Also, use Power Saving feature when not in use for a while to reduce the power consumption.

Powering on

CAUTION: Switching off the power of the machine may cause

loss of data being processed.

For information about power saving feature, refer to “Power Saver Mode” on page 1-15.

The procedure for turning on the power is as follows:

Open the cover and press the power switch to the | position to turn

the power on.

NOTE: The “Please wait...” message indicates that the machine is warming up. The machine cannot be used while it is warming up.

Xerox 4595 Copier/Printer User Guide

1-13

1. Product overview

Powering off

The procedure for turning the power off is as follows:

CAUTION: Switching off the power of the machine may cause

loss of data being processed.

1. Before turning the power off, make sure that all copy or print

jobs have completely finished. Also, make sure that the

Online indicator is not lit.

KEY POINT: Never turn the power off in the following instances:

• While data is being received

• While data is being sent (FTP/SMB/e-mail)

• While jobs are being printed.

• While jobs are being copied

• While a scan is being executed

• While data is being imported from computer

2. Press the power switch to the position.

About the circuit breaker

KEY POINT: Power off processing is performed internally on the

machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.

NOTE: If you turn the power back on after turning it off, first make sure that the display on the Touch Screen has gone out.

The machine is provided with a circuit breaker.

In the event of a current leakage, the breaker will automatically cut off the power circuit to prevent any leakage or fire from occurring.

1-14

The circuit breaker is normally On (“l”) position as shown in the figure above.

If the breaker is Off (“O”) position, contact your Customer Support Center as there might be some unusual conditions.

Xerox 4595 Copier/Printer User Guide

Power Saver Mode

1. Product overview

The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration.

The Power Saver feature has two modes, a Low Power mode and Sleep mode.

The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time. The machine then enters the Sleep mode if a further preset time elapses.

Here are two examples:

• If Low Power mode is set to 15 minutes and Sleep mode is set to 60 minutes, Sleep mode activates after 60 minutes of total inactivity, not 60 minutes after Low Power mode begins.

• If Low Power mode is set to 15 minutes and Sleep mode is set to 20 minutes, Sleep mode activates 5 minutes after Low Power mode begins.

Exiting the Power Saver Mode

The following describes how to exit the Power Saver mode.

The Power Saver mode is exited in the following instances:

• By pressing the Power Saver button

• Receiving Print Data

Press the Power Saver button.

Power Saver

Xerox 4595 Copier/Printer User Guide

1-15

1. Product overview

1-16

Xerox 4595 Copier/Printer User Guide

Copy Procedure

Step 1 Load Documents

2. Copy

There are two methods of loading documents:

Document Feeder

• Single sheet

• Multiple sheets

Document Glass

• Single sheet

• Bound documents, such as books

Document Feeder

The document feeder supports single and multiple sheet documents, with sizes ranging from 140 × 210mm (A5, A5 , 5.5 × 8.5inches, 5.5 × 8.5inches ) to a maximum of 297 × 432mm

(A3, 11 × 17 inches).

The document feeder can auto-detect only documents of standard sizes. For documents that are not of a standard size, input the size

in the Original Size field.

For information about entering a custom size, refer to “Original Size” on page 2-34.

NOTE: The standard document si zes that can be auto-detected depend on the Paper Size Sett ings in the System Administration mode. For more information, refer to "Paper Size Settings" in the System Administration Guide.

The document feeder can accept the following number of sheets:

Document type (weight)

Lightweight paper (38-49 g/m2) 250 sheets

Plain paper (50-80g/m

Heavyweight paper (81-128g/m

Heavyweight paper (129-200g/m

) 250 sheets

) 150 sheets

) 100 sheets

Number of

sheets

Xerox 4595 Copier/Printer User Guide

2-1

2. Copy

For information about copying documents of mixed size, refer to “Original Size” on page 2-34.

KEY POINT: Place folded or creased documents on the document

glass because they may cause paper jams if placed in the DADF.

1. Remove any clips and staples before loading the document.

2. Adjust the movable document guides to just touch the edge

of the document stack.

3. Load the document and ensure the Confirmation indicator

lights to show that the document has been loaded correctly.

2-2

Xerox 4595 Copier/Printer User Guide

2. Copy

Document Glass

On the document glass, you can place a single sheet, or a book or other similar document, up to 297 × 432 mm (A3, 11 × 17 inches).

On the document glass, only standard size documents can be detected automatically. For non-standard size documents, enter a

custom size in Original Size.

For information about entering a custom size, refer to “Original Size” on page 2-34.

NOTE: The standard document si zes that can be auto-detected depend on the Paper Size Sett ings in the System Administration mode. For more information, refer to “Paper Size Settings” in the System Administration Guide.

CAUTION: When copying a thick document, do not use

excessive force to press it against the document glass. The glass may break and cause an injury.

WARNING: When making copies with the document cover open,

avoid looking directly at the copy lamp. Direct eye exposure can cause eye fatigue or damage.

1. Open the document cover.

2. Place the document face down, and align it against the

upper left corner of the document glass.

3. Close the document cover.

NOTE: When a standard size document is placed on the document glass, the size of the document is displayed in the message area.

Xerox 4595 Copier/Printer User Guide

2-3

2. Copy

Step 2 Select Features

You can select copy features from the Copy button or the Basic Copying button.

This machine comes with following features for copy: Copy Only, Copy & Save and Save Only . You can select one from the Copy

screen.

NOTE: The features displayed depend on the configur ation of the machine. To use the Login Setup feature or Auditron Administration feature, you nee d a UserID and Password, or just a UserID. For information about UserIDs and Passwords, contact the System Administrator.

1. Press the All Services button.

All Services

2. Select Copy.

2-4

Xerox 4595 Copier/Printer User Guide

+ 472 hidden pages