Xerox 450c User Manual

System

Requirements

Chapter 1 Intr oduction

Welcome! Where to find helpful information Introduction to the Document WorkCentre 450c WorkCentre features Control panel keys How to navigate the WorkCentre menus Using the numeric keypad Understanding the document flow icons

Using the ControlCentre software Setting the ControlCentre properties Selecting and Ordering Supplies WorkCentre 450c Specific ations Keypad Character Assign ments Keypad character assignments for North and South

America Keypad character assignments for Europe

Welcome!

Thank you for choosing the Xerox Document WorkCentr e 450c, the dependable and efficient multi-function device that handles your office tasks with ease. The WorkCentre works the way you do, performing more than one job at a time.

Using the WorkCentre, you can:

• Send and receive paper and electronic faxes

• Print color and black-and-white documents

• Copy, collate, reduce, and enlar ge documents

• Scan paper documents and convert them to fully editable electronic docume nts

The WorkCentre CD-ROM includes Xerox Pagis™ Pro 97 and TextBridge™ Pro software. Using Pagis Pro you can scan, organize, and retrieve the documents in your office. TextBridge optical character recognition software lets you easily convert your paper documents to electronic documents, while retaining text formatting and pictures.

W h er e to find h elpful information

Document W orkCentre 450c Quick Installation & Quick Reference Guide

Step-by-step instructions explain how to set up the WorkCentre, install the ControlCentre™ software, and perform frequently used tasks.

Document W orkCentre 450c Guided Tour

An online introduction to the WorkCentre 450c and its ControlCentre software. To run the guided tour, click the Help button in the WorkCentre Status window and then double-click the W orkCentre 450c Guided T our.

Document W orkCentre 450c Online Help

Concise explanations and procedures on WorkCentre tasks and features. To open Help, click the Help button in the WorkCentre Status window.

Document W orkCentre 450c User Guide

This online guide provides complete instructions on how to use the WorkCentre, descriptions of maintenance and troubleshooting tasks, and reference information.

To obtain a printed version of the guide, use the order form included with the WorkCentre.

Pagis Pro Multimedia Tutorial

A comprehensive and entertaining summary of the features and benefits of Pagis Pro 97. T o run the tutorial, insert the WorkCentre 450c CD-ROM, open the folders (directories):

Engl ish\P agis\ Tutor ial

Double-click Tutorial. exe. For best results, your PC should be equipped with a sound card and multimedia speakers.

http://www . teamxrx.com

Visit the Document WorkCentre 450c Web Site for product and technical information.

1-800-TEAM XRX (United States and Canada only)

For technical help, call the Xerox Customer Support Center .

Intro duction to the Document WorkCentre 450c

The Document WorkCentre 450c features an easy-to-use control panel that simplifies your routine tasks. With the press of a few keys, you fax, print, copy, and scan documents.

Paper tray extension

Paper tray

Printe r outp u t tray

Document tray

Scanner cover

Control panel

Document output tray

Using the ControlCentre software, you can efficiently

monitor the WorkCentre’s status from your PC, change any of the default settings, and set up a Phonebook of speed dial numbers.

WorkCentre features

The WorkCentre 450c’s advanced design lets you easily access its components. Its compact size allows the WorkCentre to fit into any office environment.

The control panel includes function keys, a numeric keypad, document flow icons, and a liquid crystal display (LCD) that shows menus and system messages.

Control panel keys

Press this ke

SCAN Autom atically run the scanning application on

MODE Switch among the print modes: print & fax,

FEED Load a single sheet of paper into the printer,

To do this

your PC.

offline, pr inter only.

or clear a jam m ed page from the pr inter.

Press this ke

CART RIDGE Switch among the cartridge maintenance

COPY Star t a copy job. SIZE Switch among the resize options for copies:

JOB STATUS Display the WorkCentre’s active and pending

CO VER PAGE Toggle the fa x cover page option on and off . CONFIRM Toggle the fax confirmation report feature on

CONTRAST Switch among the contrast settings for outgo-

RESOLUTION Switch among the resolution settings for out-

To do this

options: change, clean, replace color head.

95%, 100% (same size), enlarge 125%, enlarge 150% , 75%, 80%, 85%, 90%.

jobs.

and off.

ing fax es and copies: light en, nor mal , darke n, photo lighten, photo normal, photo darken.

going faxes: standard, fine, superfine.

LEFT ARROW Display the previous m enu or option, or when

entering text, move the cursor one position to the left.

RIGHT ARROW Display the next menu or option, or when

entering text, move the cursor one position to the right.

Press this ke

EXIT/CLEAR Display the previous menu. When entering

ENTER Choose a menu and display its submenu or

MENU Display the first top-level menu. SPEED D IAL E nter a speed dial number from your Phone-

PAUSE Insert a timed interval in the dialing sequence. REDIAL Redial the last fax number dialed, combine

To do this

text, delete the blinking character or, if the cursor is to the right of the text, delete the last character.

Clear a document from the scanner.

options, or choose the option or text you entered.

book.

several numbers during a single dialing sequence, or add a plus (+) to a speed dial entry in a Phonebook.

HELP Print the WorkCentre menus and the current

default settings. STOP Halt a process or exit the men u system. START Begin the specified job.

H ow t o navigat e the WorkCentre menus

Using control panel keys and the numeric keypad, you c an easily navigate the WorkCentre menus. As you navigate the menus, the LCD displays the options you can choose and provides helpful prompts to guide you.

To access the WorkCentre menu system, press the MENU key. The first top-level menu displays:

Menu (1-6) 1 Fax job

To display the second top-level menu, press the RIGHT

ARROW key or the 2 key:

Menu (1-6) 2 Reports

Press the ENTER key to choose the Reports menu and display the first Reports menu:

Reports (1-2) 1 Print report

Press ENTER to choose the Print report menu and display the first Print report option:

P rint repor t (1-6) 1 Activity

Press ENTER to choose Activity. At any time you can press the EXIT/CLEAR key to display

the previous menu or press the STOP key to exit the menus.

Note: To print a diagram of the WorkCentre menus, press the HELP key.

U sing the num eri c keypa d

You use the numeric keypad to enter numbers, letters, and symbols. Most WorkCentre tasks require a numeric entry, for example, a fax number. To enter a number at the control panel, press the number key you want.

The primary letters corresponding to each number key are shown above the key. Additional characters and symbols are also assigned to each key on the numeric keypad.

To enter a letter or symbol, you repeatedly press the appropriate key until the character you want displays on the LCD. For example, to enter the letter “C,” press the 2 key three times.

U nderstanding the docume nt flow i cons

Document flow icons indicate when the WorkCentre is receiving and sending information.

Indicator lights between the telephone and WorkCentre icons illuminate when a fax is being sent or received. When you’re printing or scanning, the indicator lights between the PC and the WorkCentre icons illuminate.

Using the ControlC ent r e so ftware

The ControlCentre software on your PC enables you to easily view the WorkCentre’s status and change any of the WorkCentre’s default setting s. For faster dialing when sending faxes, you can use the ControlCentre to set up your Phonebook of speed dial numbers. You can also get help quickly on a particular task or dialog box from the ControlCentre.

When you start Windows, the WorkCentre 450c icon automatically displays in the notification area on the taskbar. (In Windows 3.1/3.11, the icon displays on the desktop.)

The icon’s appearance indicates the WorkCentre’s

condition.

T he WorkC en tre is ready t o use. Y ou can fax , cop y , print, or scan a document.

The WorkCentre is not operational and requires your immediate attention. For example, you might need to load paper or clear a jam.

T he WorkC e ntre is opera t ional, but wil l soon ne ed a replacement part. For example, the ink supply may be running low and you’ll need to install a new ink cartridge.

Note

When you move the mouse pointer over the WorkCentre icon in Windows 95, a ToolTip window displays. The ToolTip provides a brief description of the WorkCentre’s status.

To open the ControlCentre on your PC, do one

of the

following:

• In Windows 95, double-click the WorkCentre icon in the notification area on the taskbar.

• In W indows 3.1 or 3.1 1, double-click the WorkCentre icon on your desktop.

Note

You can also find the WorkCentre icon in the WorkCentre 450c program folder (program group) and Windows Control Panel.

The WorkCentre Status window displays, which provides the information shown below.

Message displayed on

the c ontrol panel LCD

Wo r kCent re 450c

graphic that changes ,

depending on its status

He lpful status message

I nk level ga uges

Conditions under which the

Wo r kCent re 450c Stat us window

opens on your desktop

Document

flow icons

Photo, contrast, and

resolution settings

When the WorkCentre’s status changes, the graphic indicates the condition and a helpful message appears in the window. You can find out more about the WorkCentre’s status, including how to correct a problem, by clicking the Help button.

Setting the ControlC entre properties

Using the ControlCentre Properties dialog box, you can change the conditions under which the WorkCentre Status window automatically opens on your desktop. For example, you can set the window to open any time an error occurs, such as when the WorkCentre is out of paper or ink. You also use the dialog box to choose which scanning application to run when you press the SCAN key on the WorkCentre control panel.

1. At your PC, do one

• In Windows 95, click the WorkCentre icon on the taskbar with the right mouse button and then click Properties.

• In W indows 3.1 or 3.1 1, click the W orkCentre icon on the desktop with the left mouse button and then click Properties.

of the following:

The ControlCentre Properties dialog box displays.

Cont rols the display of t he

Wor kCentre 450c Status

windo w

Displ ays the WorkCentre icon

on the tas kbar ( or desktop)

Runs the specified scanning

application when you press the

SCAN key

2. Under Display status window, click one of the

following:

• At start-up, to open the WorkCentre Status window when you run W indows.

• On error , to open the W orkCentre Status window when an error occurs.

• On warning to open the WorkCentre Status window when a warning condition occurs.

Note

: You can also click one or more of the Display status window check boxes in the WorkCentre 450c Status window to change the condition under which the window opens.

3. To not display the WorkCentre icon on your taskbar or

desktop, do one

of the following:

• In Windows 95, click Show icon on the taskbar to

remove the check mark.

• In W indows 3.1 or 3.1 1, click Show icon on the desktop to remove the check mark.

You can access the WorkCentre icon from the WorkCentre 450c program folder (group) and W indows Control Panel.

4. To choose the scanning application to run

automatically when you press the SCAN key on the WorkCentre, do the following:

• Click Run scanning application.

• Click the Browse button to find the scanning application’ s location.

• Click the application and then click Open.

The application’ s location displays in the Run scanning application box.

5. Click OK

Select i ng and Ordering S uppl ies

You can purchase supplies from your local Xerox retailer. To find the location nearest you, call 1-800-832-6979. If your retailer is out of stock, you can order supplies through Xerox:

• In the United States, call 1-800- 822-2200

• In Canada, call 1-800-668-0199 (English) or 1-800-668-0133 (French).

Reorder

Item Description

number

Color ink cartridges

Black Black ink cartridg e 8R7660 Cyan Cyan ink cartridge 8R7661 Magenta Magenta ink cartridge 8R7662 Yellow Yell o w ink ca rt ri d ge 8R7663 Color print head Black housing that holds the

color ink cartridges

High capacity ink jet cartridge

Storage box St orage box for t he col or pri nt

Fast, black-only ink cartridge 8R7638

head or high capacity ink jet cartridge, when not in use.

8R7659

60K 01010

Plain paper and media

Most types of paper will work well in the WorkCentre, although some variables in paper composition may affect print quality. Most high-grade photocopying papers and cotton bond papers produce good results. You should fully test a paper before purchasing large quantities.

You can order plain paper and media from your local Xerox retailer. To find the location nearest you, call 1-800-832-

6979. If your retailer is out of stock, you can order supplies through Xerox:

• In the United States, call 1-800- 822-2200

• In Canada, call 1-800-668-0199 (English) or 1-800-668-0133 (French).

Region Description

North America

Reorder number

United States Xerox Image Series LX

(8.5 x11 in, 24 lb) Xerox S elect Ink Jet Paper

(8.5 x11 in, 24 lb)

Canada Xerox Image Series LX

(8.5 x11 in, 24 lb) Xerox S elect Ink Jet Paper

(8.5 x11 in, 24 lb) South America Brazil Papel Xer ox

(216x279 mm, 75 g/m

Papel Xer ox

(210x297 mm, 75 g/m2)

Papel Xer ox

(210x297 mm, 90 g/m2) Europe

3R3874

3R5433

3R4284

3R5433

3R70024

)

3R70033

3R70355

Xerox Laserprint

(210x297 mm, 80 g/m2)

Xerox Colotech

(210x297 mm, 90 g/m

3R93556

3R93022

)

Xerox Colotech

(210x297 mm, 100 g/m Other Countries Contact Xerox for correct

reorder num bers

)

3R91290

Specialty print media

Xerox offers a wide range of specialty print media: transparency film, high resolution paper, photogloss paper, and a fabric transfer sheet.

For best results, use only specialty media designed for the WorkCentre. Avoid extremely thin paper, thick paper, or chemically processed paper such as thermal fax paper, as frequent paper misfeeds may occur.

With all specialty media, read and follow the instructions for proper loading into the document feeder tray.

You can order specialty print media from your local Xerox retailer.

To find the location nearest you, call 1-800-832-6979.

If your retailer is out of stoc k, you can order supplies through Xerox:

• In the United States, call 1-800- 822-2200

• In Canada, call 1-800-668-0199 (English) or

1-800-668-0133 (French).

Reorder

Size Description

number

L etter (8.5x11 in)

A4 (210x297 mm)

Ink Jet Transparency (4.2 mil, 20 sheets)

Ink Jet High Resolution Paper (28 lb, 200 sheets)

double-sided, matte-coated paper

Ink Jet Photo Glossy Paper (6 mil, 10 sheets)

Ink Jet Fabric Transfer (10 sheets)

Ink Jet Transparency (4.2 mil, 20 sheets)

Ink Jet High Resolution Paper (104 g/m

double-sided, matte-coated paper

, 200 sheets)

3R5813

3R5814

3R5877

3R5878

3R93880

3R93881

Color Ink Jet (100 g/m

, 100 sheets)

3R93312

single-sided, matte- coated paper

Ink Jet Photo Glossy Paper

3R93882

(6 mil, 10 sheets) Ink Jet Fabric Transfer (10 sheets) 3R93883

WorkCentre 450c Specifications

General Specifications

Power 110/220 VAC; 50/60 Hz Power consumption 14 watts, in idle mode Size and weight Height (with tra ys): 11.5 in ( 292 mm )

Width: 16.5 in (419 mm) Depth: 17.25 in ( 438 mm) Weight: 18 lbs (8.2 kgs)

Environm ent Temperature range: 50(F (10(C) to 90(F

(32(C) Humidity range: 20% to 80%, non-condensing

Fax Specifications

Transmission speed 6 seconds per page (CCITT Document

#1; 14,400 bps, standard resolution)

Memory 23 pages (CCITT Document #1, stan-

dard resol ution) Speed dialing 94 individual entries; 5 group entries Gr oup dial One-time transmission and pre-pro-

grammed Distinctive ring detection Up to three different ring patterns

Fax Specifications (Continued

)

Security Confidential send and receive Resolution 300 x 300 dpi

Document sizes (for document tray)

Document tray capacity 20 pages Modem speed 14400, 9600, and 4800 bps

Compatibility CCITT Group 3, Error Correction Mode Data compression MH, MR, and MMR U nprintable area

(Incoming faxes)

Letter: 8.5x11 in (216x279 mm)

Legal: 8.5x14 in (216x356 mm)

A4: 8.3x11.7 in (210x297 m m)

Top, left, and right margins: 5 mm

Bottom margin: 10 mm with high

capacity ink jet cartridge; 12.7 mm with

col or print head with black ink cartridge

Printer Specifications

Technology Thermal ink jet drop-on-demand Compatibility Windows 3.1/3.11, Windows 95, DOS Print speed Bl ack and w hite High cap ac ity in k jet cart ridg e:

Up to 6 pages per minute Color p rint head w ith bla ck ink c artr idge: Up to 4 pages per minute Color: Up to 1 page per minute

Resolution Black and white: 600 x 600, 600 x 300, and

300 x 300 dpi Color: 600 x 600 and 300 x 300 dpi Fax (black and white only): 300 x 300 dpi

Media sizes (for paper tr ay)

Paper tray capacity

Printer output tray capacity

Emulation PCL3c

Letter: 8.5x11 in (216x279 mm) Legal: 8.5x14 in (216x356 mm) A4: 8.3x11.7 in (210x297 m m) U.S. card stock: 4x6 in, 5x8 in U.S. No. 10 envelope: 4.12x9.5 in European DL envelope: 110x220 mm

150 sheets of paper, 20 lb (75 g/m2) 10 sheets of transparency film 10 envelopes

50 sheets of paper, 20 lb (75 g/m2)

Printer Specifications (Continued

)

Resident fonts Courier (portrait and landscape)

Pitch: 5, 10, 16.67, 20 cpi Point size: 6, 12, 24 p t Univers ( portrait and landscape) Pitch: Proportional Point size: 6, 12, 24 p t CG Times (portrait and landscape) Pitch: P roportional Point size: 6, 12, 24 p t

Character Sets HP PC-8, HP Roman-8, PC-8 Dan/No r ISO 21,

PC-850, ECMA-94 Latin 1 IS O 8859/1, German ISO 21, French ISO 69, Italian ISO 15, Spain ISO 17, Swedish Names ISO 11, Swedish IS O 10, Norwegian 1 ISO 60, Norwegian 2 ISO 61, Portuguese ISO 16, UK ISO 4, ANSI ASCII ISO 6, HP- L egal, ISO IRV ISO 2, HP PC-852, Latin 2 ISO 8859/2, Latin 5 ISO 8859/ 9, HP PC-8 Turk is h, Cyrillic 3R, Cyrillic 10N

U nprintable area (PC printing)

Top, left, and right margins: 5 mm Bottom margin: 12.7 mm

Copier Specifications

Copy speed Up to 3 pages per minute Multiple c opies Up to 99 copies of multi-page originals Resolution 300 x 300 dpi Im age quali ty Normal: Bi-level and 4 levels of gray

Halftone: Error diffusion (10 perceptible levels of gray)

Contras t Normal, lighten, darken, photo- normal, photo-

lighten, photo-darken Reduction 100% to 75%, in 5% increments Enlargement 125% and 150% Collat ion Yes, user selectable

Paper sizes (for docum ent tray, 20 she ets maximum)

U nprintable area (Copying)

Letter: 8.5x11 in (216x279 mm)

Legal: 8.5x14 in (216x356 mm)

A4: 8.3x11.7 in (210x297 m m)

Top, left, and right margins: 5 mm

Bottom margin: 10 mm with high capacity ink

jet ca rtridg e; 12.7 mm wi th col or pri nt head wi th

black ink cartridge

+ 234 hidden pages