Xerox 4508 User Manual

The Xerox DocuPrint 4508 Desktop Laser Printer

User Guide

Xerox Corporation Xerox Canada, Limited 701 South Aviation Blvd. 5650 Yonge Street El Segundo, CA North York, Ontario 90245 Canada USA M2M 4G7

Americas Operations Support Rank Xerox, Limited 800 Long Ridge Road Parkway Stamford, CT Marlow 06904-1600 Buckinghamshire USA SL7 1YL

United Kingdom

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX®, The Document Company®, the stylized X, DocuPrint, and 4508 are trademarks of Xerox Corporation or its subsidiaries.

PCL, HP, and LaserJet, Intellifont, EconoMode, Bi-Tronics and Resolution Enhancement Technology (RET) are trademarks of Hewlett Packard Company. IBM is a trademark of International Business Machines Corporation. Microsoft, Microsoft Windows, Microsoft Word, MS, and MS-DOS are trademarks of Microsoft Corporation. Univers is a trademark of Linotype AG or its subsidiaries. WordPerfect is a trademark of WordPerfect Corporation. Centronics is a trademark of Centronics Corporation. Macintosh and TrueType are trademarks of Apple Computer, Incorporated. OnPage is a trademark of Computer:applications, Incorporated. All other product names are trademarks/tradenames of their respective owners.

PCL and PCL 5e are trademarks of Hewlett Packard Company. This printer contains an emulation of the Hewlett Packard PCL 5e command language, recognizes HP PCL 5e commands, and processes these commands in a manner comparable with Hewlett Packard LaserJet printer products.

Notice

Specifications described in this publication are subject to change without notice. Use of some features may be limited by your hardware or software configuration. Contact your dealer, Xerox, or Rank Xerox for details.

Table of Contentsi

Chapter 1 Overview of the Printer ................................................... 1-1

Overview of the Printer Features ......................................... 1-3

Chapter 2 Setting Up the Printer ...................................................... 2-1

Overview ............................................................................... 2-2

Printer Set-up ........................................................................ 2-3

Unpacking the Printer .......................................................... 2-4

Installing Components .......................................................... 2-6

Testing the Printer .............................................................. 2-10

Installing Software .............................................................. 2-11

Testing the Connection ...................................................... 2-12

Chapter 3 Using the Front Control Panel ........................................ 3-1

Overview ............................................................................... 3-2

Front Panel Key and LED Functions ..................................... 3-3

Resetting the Printer ............................................................ 3-6

Printing the Self Test Pages .................................................. 3-6

Chapter 4 Printing Documents .......................................................... 4-1

Overview ............................................................................... 4-2

DocuPrint 4508 User Guide ❖ i

Table of Contents

Chapter 5 Using Software Tools ........................................................ 5-1

Chapter 6 Troubleshooting ................................................................ 6-1

Chapter 7 Maintenance ....................................................................... 7-1

Using the Paper Tray ............................................................ 4-2

Adjusting and Loading the Paper Tray ................................ 4-6

Using Manual Feed ............................................................... 4-7

Status Monitor and Remote Control Panel (RCP) ............... 5-2

The Status Monitor ............................................................... 5-3

The Remote Control Panel (RCP) ......................................... 5-4

Overview ............................................................................... 6-2

Front Panel LED Messages .................................................... 6-2

Remote Control Panel and Status Monitor Messages ........ 6-4

Clearing Paper Jams .............................................................. 6-8

Solving Print Quality Problems .......................................... 6-13

Overview ............................................................................... 7-2

Printer Cartridge ................................................................... 7-2

Adjusting the Print Density .................................................. 7-4

Cleaning the Printer ............................................................. 7-5

Chapter 8 Fonts ..................................................................................... 8-1

Definition of Fonts ................................................................ 8-2

Internal and Soft Fonts ......................................................... 8-4

Selecting Fonts ...................................................................... 8-5

Appendix A Printer Commands ............................................................ A-1

PCL Printer Commands ......................................................... A-2

HP-GL/2 Printer Commands ................................................ A-14

PJL Commands .................................................................... A-17

Appendix B Options Installation .......................................................... B-1

RS232C Serial Interface Option Installation ........................ B-2

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Table of Contents

SIMM Memory Module Installation ..................................... B-6

250-Sheet Lower Base Installation ....................................... B-9

Appendix C Ordering Information ....................................................... C-1

Appendix D Print Media Specifications .............................................. D-1

Paper and Envelope Sizes Supported .................................. D-2

Paper Specifications .............................................................. D-3

Envelope Specifications ........................................................ D-3

Adhesive Label Specifications .............................................. D-4

Appendix E Printer Technical Specifications ..................................... E-1

Appendix F Environmental Specifications ......................................... F-1

Appendix G Glossary .............................................................................. G-1

Index .............................................................................................. IX-1

DocuPrint 4508 User Guide ❖ iii

iv ❖ DocuPrint 4508 User Guide

Chapter 1

Overview of the Printer Chapter1

Overview of the Printer Features ........................................ 1-3

Chapter 1: Overview of the Printer ❖ 1-1

Overview of the Printer

Engine, Resolution and Speed

• 600 x 600 dpi (dots per inch) printing resolution

• 8 ppm (pages per minute) print speed

• Up to 6000 sheets printing for one Printer Cartridge (5% coverage)

• EconoMode to extend the Printer Cartridge life even further

• Recyclable printer cartridge for environmental protection

• Power Save mode/Energy Star

• Compact Size

Paper Handling

• Universal 250 sheet paper cassette (upgradeable to 500 with paper tray option) which accommodates variable sizes of paper, including: A4, Letter, Executive, B5, Folio and Legal paper

• Top output tray with a 125 sheet capacity (face down)

• Manual feed slot (single sheet bypass)

• Straight through paper path for transparencies, labels, etc.

• Custom media supports for labels, envelopes and post cards.

Computer Interfaces

• IEEE P-1284 compatible (bi-directional) parallel interface (Nibble, Byte and ECP)

• An optional serial interface, maximum 115200 bps (bits per second), XON/XOFF & DTR handshaking

• Automatic interface switching if serial interface is installed.

1-2 ❖ DocuPrint 4508 User Guide

Overview of the Printer Features

Memory

• 2MB base memory which is expandable to 34MB

• Various sizes of expansion SIMM memory to increase printer efficiency and to provide capacity to print a complex page: 2MB, 4MB, 16MB, 32MB

Languages

Enhanced PCL 5e Interpreter for DOS, OS/2 and Windows users

Overview of

the Printer

Features

EconoMode

To reduce your printing costs by conserving toner when you print drafts, proofs, and internal correspondence, there are four EconoModes: 1/2, 1/4, 1/6, 1/8. This feature can be selected using the Remote Control Panel on your PC. For more information, refer to “The Remote Control Panel (RCP)” in Chapter 5: Using Software Tools.

Power Save

To reduce your printing costs by reducing power consumption when printer is not active for a period of time, there are five time intervals you can choose using the Remote Control Panel.

Software Tools

Remote Control Panel (RCP) and Status Monitor (SM) features enable you to send commands to your printer from your PC, and to view printer status and help messages on your computer’s screen.

Chapter 1: Overview of the Printer ❖ 1-3

Overview of the Printer Features

Enhanced PCL 5e

Printer language features software compatibility with all previous PCL Emulations, faster printing performance, built-in type scaling technology to allow you to create thousands of fonts, built-in HP-GL/2 vector graphics (which handles Bezier curves and other complex graphics), and enhanced page formatting features.

Bi-Tronics Parallel Interface

Parallel interface for high speed two-way communication between the printer and the host computer enables you to change printer settings and view printer status messages on your computer’s screen.

45 Scalable Typefaces

A versatile library of fonts is resident in the printer. This ensures a professional image for reports, memos, spreadsheets, letters, advertising literature and announcements. You can scale these typefaces from 0.25 point to 999.75 points, depending on the capabilities of your software.

Extended Fonts

110 additional fonts are available on disk, supplied with the printer.

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Chapter 2

Setting Up the Printer Chapter2

Overview ............................................................................... 2-2

Printer Set-up ........................................................................ 2-3

Physical Location .................................................................. 2-3

Environment ......................................................................... 2-4

Safety Precautions ................................................................ 2-4

Unpacking the Printer .......................................................... 2-4

Installing Components ......................................................... 2-6

Printer Cartridge ................................................................... 2-6

Paper Tray ............................................................................ 2-8

Interface Cable ..................................................................... 2-9

Power Cord .......................................................................... 2-9

Testing the Printer .............................................................. 2-10

Installing Software ............................................................. 2-11

Windows Setup .................................................................. 2-11

DOS Setup ......................................................................... 2-11

OS/2 Setup ......................................................................... 2-12

Testing the Connection ...................................................... 2-12

Chapter 2: Setting Up the Printer ❖ 2-1

Setting Up the Printer

Overview

In this chapter, you will learn how to install the printer. You will also learn how to handle the Printer Cartridge and paper tray.

Please read and perform all the steps in this chapter before you attempt to configure and operate your printer.

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Printer Set-up

Setting Up the Printer

Physical Location

A 14.2 inches / 360 mm

B 14.4 inches / 367 mm

The printer should be installed on a smooth and flat surface. There should be enough clearance around the printer to allow air circulation around the vents to prevent the printer from overheating, and also allow you to easily:

• Open the top door.

• Open the rear door to remove any jammed paper.

• Retrieve paper from the rear face up output.

Figure 2.1 Printer dimensions

C 7.2 inches / 184 mm

D 14.4 inches / 367 mm

Chapter 2: Setting Up the Printer ❖ 2-3

Setting Up the Printer

Environment

Safety Precautions

Unpacking the Printer

Place the printer in a well-ventilated room where:

• Room temperature is 50° to 91°F (10° to 32.8°C).

• Relative humidity is 20% to 80% with no condensation.

• There are no abrupt temperature or humidity changes.

• There is no exposure to direct sunlight, chemicals or vibration.

• Keep the printer away from water.

• Do not place any objects on top of the printer.

Set the box on a sturdy, flat, smooth surface. Remove the

“Open Me First” envelope from the box.

Remove the User Guide, Power Cord, and Diskettes.

Remove the printer from its box.

Do not attempt to remove the printer by lifting it using the packaging material. Place one hand under the front of the printer and one hand under the back of the printer and lift the printer out along with the packaging material.

Remove the outer packing material from the printer.

Remove the tape at the front side of the printer.

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A Printer Cartridge

B User Guide

C Power Cord

D Diskettes

Unpacking the Printer

Check the package contents. If any of the following package contents are missing or damaged, contact your dealer, distributor, Rank Xerox, or Xerox.

• User Guide

•Power Cord

• Diskettes

• Printer Cartridge

Figure 2.2 Shipping contents

Chapter 2: Setting Up the Printer ❖ 2-5

Setting Up the Printer

Installing

Components

Printer Cartridge

Caution

The protective materials from the Printer Cartridge must be removed before you actually begin to print. Remove the Printer Cartridge from the printer. (In some configurations, the Printer Cartridge will be packaged separately). Remove the protective materials (sponge, vinyl sheet, label tape, and plastic strip), shake it several times and slide it back into the printer.

Always grasp the Printer Cartridge from the top center in order to avoid obstruction of photoreceptor shutter mechanism.

Never expose the Printer Cartridge to direct sunlight.

Press the top door release button to open

the top door.

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Remove the Printer Cartridge from its

packaging.

Installing Components

Remove the Plastic Strip from the Printer

Cartridge.

Grasp the clear tab on top of the Printer Cartridge and pull firmly to remove the entire strip of clear sealing tape.

Insert the Printer Cartridge.

With one hand, hold the Printer Cartridge by the top middle (do not grasp the Printer Cartridge by the shutter wires), and slide it into the printer.

Shake the Printer Cartridge several

times.

Close the top door.

If the door does not close easily, check that the Printer Cartridge is installed correctly.

Chapter 2: Setting Up the Printer ❖ 2-7

Installing Components

Paper Tray

A Metal corner

B Extension guide

C Rear Guide

D Side Guide

For the best print quality and to avoid misfeed and paper jams, use only quality, xerographic/photocopier grade paper.

Pull out the paper tray.

Locate the three guides according to the paper sizes you

want to use.

Refer to the section “Adjusting and Loading the Paper Tray” in Chapter 4 for details of adjusting the tray guide.

Load up to 250 sheets of paper.

Place the paper by the rear guide first. Secure the corner of the paper stack under the metal corner at the front of the paper tray by pressing down on the stack.

Reinstall the paper tray into the printer.

Figure 2.3 Loading paper

If you use other paper sizes (Folio, Legal, etc.), see “Adjusting

and Loading the Paper Tray” in Chapter 4.

Note

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Installing Components

Interface Cable

Note

Power Cord

Connect the interface cable to the PC and printer.

An interface cable is not supplied with the printer.

If you do not have a cable, purchase the cable separately from

your supplier.

For best performance and guaranteed bi-directional

communication, use a good, shielded parallel cable with the

IEEE P-1284 compatible pin configuration.

This printer does not have a power switch. It is automatically powered on when plugged into an AC power socket. This printer is equipped with advanced energy conservation technology which reduces power consumption when it is not in active use. Plug the power cord into a 3-wire grounded power socket. The printer will power on and the READY LED will illuminate. If the READY LED does not illuminate, see Chapter 6: Troubleshooting.

Figure 2.4 Power cord

Chapter 2: Setting Up the Printer ❖ 2-9

Setting Up the Printer

Testing the

Printer

Test the printer by printing the Self Test sheets:

Hold down the Control Panel key for four seconds.

Self Test sheets will be printed: one PCL 5e Configuration

sheet and two PCL 5e Font List sheets.

Configuration Sheet: Provides all printer setup parameters.

Font List Sheets: Provide listings of all resident printer fonts.

If the sheets do not print, see Chapter 6: Troubleshooting.

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Installing Software

Windows Setup

DOS Setup

Follow the steps below to install the Remote Control Panel (RCP), Status Monitor, printer driver, and Font Manager for Windows.

Insert the 3.5” diskette labeled “Xerox DocuPrint 4508

Software Installation Diskette” into the disk drive of your computer.

In the Program Manager, click on File, then click on Run and

type: a:\setup or b:\setup

Then click OK.

Follow the instructions on the screen.

Insert the 3.5” diskette labeled “Xerox Font Manager” into

the disk drive of your computer. Follow steps 2 and 3.

Follow the steps below to install the Remote Control Panel (RCP), Status Monitor, and printer driver software for DOS.

Insert the 3.5” diskette labeled “DOS and OS/2 Drivers” into

the disk drive of your computer.

Switch to the drive in which the diskette was inserted.

Example: Type a: or b: then press the return key.

Type README, then press the return key.

Follow the instructions on the screen.

Chapter 2: Setting Up the Printer ❖ 2-11

Setting Up the Printer

Insert the “Xerox DocuPrint 4508 Software Installation

Diskette” disk in your disk drive.

Create a directory in which to place the DOS software

(for example: DOSUTIL) and switch to that directory.

Type:

copy a:\dosutil\*.* or copy b:\dosutil\*.*

Type:

DOS4508

OS/2 Setup

Note

Testing the

Connection

Follow the steps below to install the OS/2 software.

Insert the 3.5” diskette labeled “DOS and OS/2 Drivers” into

the disk drive of your computer.

Double click on the drive icon, then double click on disk

icon, then double click on “INSTALL.TXT” file. Follow instructions on screen.

To install the Remote Control Panel (RCP) option, use the

Windows subsystem of OS/2 and follow the Windows

installation instructions on the previous page.

To test the connection, make sure that the READY light is ON and print a file from a software program you are familiar with. If the printer does not respond at all when you print the file, perform the following:

• Verify that you have installed the 4508 printer driver.

• Verify that the interface cable is attached securely to both the printer and the computer.

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Chapter 3

Using the Front Control Panel

Overview ............................................................................... 3-2

Front Panel Key and LED Functions ..................................... 3-3

Key Functions ....................................................................... 3-3

LEDs ..................................................................................... 3-4

Resetting the Printer ............................................................ 3-6

Printing the Self Test Pages ................................................. 3-6

Chapter3

Chapter 3: Using the Front Control Panel ❖ 3-1

Using the Front Control Panel

Overview

A ERROR*

B MANUAL*

C PAPER*

D READY*

This printer’s control panel consists of four status LEDs and one Front Panel key. The LEDs indicate the printer’s status. (The Status Monitor utility displays more detailed information about the printer’s status on your computer’s screen.)

Figure 3.1 Front control panel

Xerox DocuPrint 4508

* These are not

labeled on the control panel.

3-2 ❖ DocuPrint 4508 User Guide

Using the Front Control Panel

Front Panel

Key and LED

Functions

Key Functions

There are four key functions. The key function is determined by the current printer’s state. For instance, holding the key down for four seconds with READY LED ON causes three Self Test pages to be printed. Holding the key down for four seconds with the READY LED blinking causes the printer to print any data remaining in the printer’s memory.

On/Off-line

Self Test

Form Feed

Reset

Pressing the key toggles the printer’s on-line and off-line state.

When the printer is on-line and all the other LEDs are off, hold down the key for four seconds (until all LEDs are blinking). Three Self Test sheets will be printed.

When the printer is on-line and the READY LED is blinking, hold down the key for four seconds (until all LEDs are blinking). The printer will print any data remaining in the printer memory.

Press the key to turn the printer off-line. Hold down the key for four seconds (until all LEDs are blinking). User default reset causes the printer to clear all data from the printer’s memory except permanent fonts and macros, and then restore the user default settings.

Note

For all these functions, if the key is pressed for four seconds,

all the LEDs start blinking until the key is released.

Chapter 3: Using the Front Control Panel ❖ 3-3

Front Panel Key and LED Functions

LEDs

READY

Xerox DocuPrint 4508

MANUAL

Xerox DocuPrint 4508

On: The printer is on-line.

Off: The printer is off-line.

Blinking: The printer is receiving, or

processing data, or printing.

On: The current paper source is

manual feed slot. (READY LED is also illuminated).

Off: The current paper source is

universal paper tray.

Blinking: When manual feed is

selected and there is some data to print, this LED blinks for the following two cases:

Auto Continue

Blinks for ten seconds to wait for the user to insert the single sheet paper into manual feed slot. If the paper is not inserted after ten seconds, the printer uses the paper in cassette tray.

Auto Continue

Blinks continually until the paper is inserted into manual feed slot.

† Auto Continue is set using the Remote

Control Panel.

†

ON:

†

OFF:

3-4 ❖ DocuPrint 4508 User Guide

ERROR

Front Panel Key and LED Functions

PAPE R

Xerox DocuPrint 4508

On: The printer’s cover is open

or printer cartridge is out.

Blinking: The printer is in

“Recoverable error” state. Press button to continue or wait time out.

“Recoverable error:”

Overrun error or memory overflow error. In this case, you may need to install optional printer memory.

On: There is a paper jam (with

ERROR LED on).

Blinking: The paper tray is empty or

missing.

If all LEDs are blinking, turn off

the printer for a minute, then restart. If the error persists, contact your dealer for technical support.

Chapter 3: Using the Front Control Panel ❖ 3-5

Using the Front Control Panel

Resetting the

Printer

Printing the

Self Test Pages

This function resets the printer to the original factory defaults.

Press the key to turn the printer off-line. Hold down the key for four seconds (until all LEDs are blinking). All data in the printer’s memory is cleared. This will also restore user default settings for printer preferences without clearing permanent fonts and macros.

You can view the printer’s status information and available fonts through the Self Test Page. This function is only available when the printer is ON-LINE and the printer has no data to print.

Make sure the READY LED is on, and all other LEDs are off.

Hold down the key for four seconds.

Self Test sheets will be printed: one PCL 5e Configuration

sheet and two PCL 5e Font List sheets.

Configuration Sheet: Provides all printer setup parameters.

Font List Sheets: Provide listings of all resident printer fonts.

3-6 ❖ DocuPrint 4508 User Guide

Chapter 4

Printing Documents Chapter4

Overview ............................................................................... 4-2

Using the Paper Tray ............................................................ 4-2

Paper Sizes Supported .......................................................... 4-2

Adjusting and Loading the Paper Tray ............................... 4-6

Using Manual Feed ............................................................... 4-7

When to Use Manual feed .................................................... 4-7

Setting Up the Software ....................................................... 4-7

Selecting the Correct Manual Feed Paper Path ...................... 4-8

Setting Up the Printer ........................................................... 4-9

Using Priority Feed (Quick Manual Feed) ............................. 4-10

Chapter 4: Printing Documents ❖ 4-1

Printing Documents

Overview

Using the

Paper Tray

Paper Sizes

Supported

In this chapter, you will learn how to select the correct paper path according to your needs and the paper sizes you will use.

Since the paper tray is adjustable, it can hold up to 250 sheets of Executive, Letter, A4, B5, Folio or Legal sized paper. To achieve the best print quality and to avoid paper jam or damage to your printer, use only quality, xerographic/ photocopier grade paper. See Appendix D: Print Media Specifications for more detailed paper specifications.

Use the following steps to adjust the three guides to the paper size.

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